June 6, 2025 The Linden City Council will have a regular meeting on Monday, June 9, 2025, at 6:00 P.M. at the Mary Daughety Senior Citizens Center, 507 S. Kaufman St., Linden, Cass County, Texas. AGENDA 1. CALL TO ORDER 2. INVOCATION & PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Citizens may sign up. prior to council meeting ifrequesting time to address council. Presentations will be limited to 10 more than three (3) minutes for individuals, ten (10) minutesfor groups. 4. CONSENT AGENDA a. Consider and act on minutes from May 12, 2025 regular City Council meeting b, Consider and act on minutes from May 27, 2025 special City Council meeting C. Consider and act on minutes from May 27, 2025 budget work sessions d. Consider and act on current bills and bank statements 5. NEW BUSINESS a. Consider and act on Resolution 6-25 Authorizing the Mayor, Wayne Fitts, to Act as the City's Executive Officer and Authorized Representative in All Matters Pertaining to the City's Participation in the HOME Program b. Consider and act on Resolution 7-25 Designating Authorized Signatories for Contractual Documents and Documents for Requesting Funds Pertaining to the Community Development Block Grant - Mitigation (CDBG-MIT) General Land Office (GLO) State Contract Number 23-160-097-F097 C. Consider and act on proclaiming Fairview Reunion Celebration Weekend 6. PUBLIC REPORTS a. Library - Denise Haas, Library Director b. Police Department - David Dulude, Chief ofl Police C. Fire Department - Chris Hill, Fire Chief d. Utilities - Justin Bunn, Public Works Director e. City Administrator - Megan Kirkland, Interim City Administrator/nterim EDC Director/City Secretary f. Mayor Wayne Fitts, Mayor 7. ADJOURNMENT Megan Kirkland, City Secretary City ofLinden, Texas REGULAR MEETING Monday, May 12, 2025 The Linden City Council met for a regular meeting at 6:00 p.m. on Monday, May 12, 2025 at the Mary Daughety Senior Citizens' Center, 507 S. Kaufman St., Cass County, Linden, Texas. Members present: New Mayor and City Councilwoman were sworn in at beginning of the meeting. Mayor Wayne Fitts: City Councilmen James Johnson, Austin Williams, and Bill Thomas; City Councilwomen Mary Dowd and Lynn Reynolds. The following guests were present: Staci Killingsworth, Lana Choy, Cambree Kerr, and Molly Perez from Linebarger Attorneys At Law, Municipal Judge Terri Price, Jerry Fitts, Franklin Hamilton, Jim Simpson, Lucinda Trahan, Reeda Rhyne, Rodney Love, Wade Billingsley, Jacob Hurt, Megan Kirkland- Assistant City Administrator/LEDC Director, and Terressa H. Wall-Bookkeeper. Mayor Reynolds called the meeting to order, City Councilman Johnson gave the invocation, City Councilman Thomas led the pledge, and Mayor Reynolds welcomed the guests. Assistant City Administrator Megan Kirkland stated outgoing City Councilwoman Codi Grubbs was unable to attend due to a work conflict. She presented the framed certificate the City had done for her to thank her for her dedicated service to the city council. Administer Oath of Office Municipal Judge Terri Price administered the Oath of Office to Mayor Wayne Fitts, Councilwoman Lynn Reynolds, and Councilman Bill Thomas. Public Comment: Jacob Hurt spoke to the council regarding his concerns about road conditions on Dayton Street. He stated the washouts are horrible, with foot deep and 6-8 feet wide pot holes. Ms. Kirkland stated that within a month Dayton Street will be paved. Presentation: Staci Killingsworth of Linebarger Attorneys At Law did a presentation to the city council, asking for their consideration in hiring their firm to represent the City of Linden with a collections service agreement for delinquent taxes. Agenda Request Denise Haas asked the city council for permission to live in her RV while building a metal home on her property, once the sale of her present home has occurred. Consent Agenda Motion by Mrs. Dowd, seconded by Mr. Johnson to accept the consent agenda as presented. All yeas. New Business Motion by Ms. Reynolds, seconded by Mr. Thomas to approve the collection service agreement with Linebarger, Grogan, Blair, and Sampson. All yeas. Resolution 3-25 Authorizing the Imposition of a 20% Penalty for Collection Costs on Delinquent Taxes for Tax Year 2025 and Subsequent Years. Motion by Ms. Reynolds, seconded by Mr. Thomas to pass Resolution 3-25 as presented. All yeas. Consider and Act on opening new City of Linden bank account- City of Linden GLO Resilient Communities Program with signatories being Wayne Fitts, Megan Kirkland, Luci Trahan, and Mary Dowd. Motion by Ms. Reynolds, seconded by Mr.Thomas to open the City of Linden GLO Resilient Communities Program checking account as presented. All yeas. Consider and act on Ordinance 2025-3 - An ordinance of the City of Linden, Texas regulating the speed of motor vehicles upon a certain stretch of US 59 within the corporate limits of the City of Linden, Texas, authorizing the Texas Department of Transportation to erect signs, prescribing penalties, repealing all ordinances in conflict herewith and providing a savings clause; and declaring an emergency. Motion by Mr. Williams, seconded by Mr. Thomas to postpone until TXD presents the ordinance at a special meeting to discuss the content. All yeas. Discuss, consider, and act on Resolution 4-25 - Authorizing Signatories for GLO Resilient Communities Program Grant CDBG-MIT 23-160-087-F097. Motion by Ms. Dowd, seconded by Mr. Johnson to adopt Resolution 4-25 as presented. All yeas. Discuss, consider, and act on Resolution 5-25 - Adopting Required CDBG Civil Rights policies. Motion by Mr. Thomas, seconded by Mr. Johnson to adopt Resolution 5-25 as presented. All yeas. Consider and act on awarding PZ-25. 01 Application for manufactured home variance from Denise Haas. Motion by Mr. Thomas, seconded by Ms. Reynolds to award PZ- 25-01 Application for manufactured home variance to Denise Haas for her property on Blaylock. All yeas. Public Reports Library - Ms. Haas stated everything was up for the month. She stated there will be a Trivia Day on June 6th. Police Department - Chief Dulude went over the monthly report with the city council. Fire Department - Josh Lane went over the monthly fire report with the city council. General/Utilities - Ms. Kirkland went over the activities for the general and utility operations with the city council. She went over the outline presented to the members and answered questions. Mayor - Mayor Fitts stated he is looking forward to working with everyone. The city council then went into executive session, The city council returned from executive session. Motion by Mr. Thomas, seconded by Mr. Williams to adjourn. All yeas. Wayne Fitts Mayor Megan Kirkland Assistant City Administrator BANK BALANCES AS OF MAY 30, 2025 POOLED CASH 79,217.59 MUNICIPAL COURT TECHNOLOGY 16,478.32 MUNICIPAL COURT BUILDING SECURITY 17,632.24 MUNICIPAL COURT TIME PAYMENT 11,736.04 MUNICIPAL COURT LOCAL TRUANCY/DIVERSION 24,396.24 MUNICIPAL COURT JURY 938.53 HOTEL/MOTEL TAX 39,938.26 CAPITAL 345,149.93 LINDEN POLICE DEPT. ESCROW 1,614.47 SHORT LIVED ASSET RESERVE FUND 100.00 USDA DEBT SERVICE RESERVE FUND 100.00 USDA WATER GRANT/LOAN 101,134.62 STREET CERTIFICATE OF OBLIGATION SERIES 2022 2,754,802.23 STREET CERTIFICATE OF OBLIGATION SERIES 2022 INT/SINK 192,338.99 TXCDBG-STREET IMPROVEMENT GRANT 100.00 TOTAL 3,585,677.46 CERTIFICATES OF DEPOSIT AS OF MAY 30, 2025 METER DEPOSITS 62,702.28 REVENUE BOND 35,494.37 TOTAL 98,196.65 3,683,874.11 4 2 a 00 9 - a - e Co e d& 0 0 RESOLUTION NO. 6-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINDEN, TEXAS, AUTHORIZING THE MAYOR, WAYNE FITTS, TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE HOME PROGRAM. WHEREAS, the City Council of the City of Linden desires to develop a viable urban community, including decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low/moderate income; and WHEREAS, certain conditions exist which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interests of the City of Linden to be a participant in the HOME Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINDEN, TEXAS: That the City Council directs and designates the Mayor, Wayne Fitts, as the City's Chief Executive Officer and Authorized Representative to act in all matters in connection with the City's participation in the HOME Program. Passed and approved this 9th day of June 2025. Wayne Fitts, Mayor City of Linden, Texas Megan Kirkland, City Secretary City of Linden, Texas RESOLUTION 7-25 AUTHORIZING SIGNATORIES AI RESOLUTION BY THE CITY OF LINDEN DESIGNATING AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE COMMUNITY DEVELOPMENT BLOCK GRANT - MITIGATION, (CDBG-MIT) GENERAL LAND OFFICE (GLO) STATE CONTRACT NUMBER 23-160-097-F097 WHEREAS, City of Linden has received a Community Development Block Grant = Mitigation award to provide Planning Activities; and WHEREAS, it is necessary to appoint persons to execute contractual documents and documents requesting funds from the Texas General Land Office and; WHEREAS, an original signed copy of the CDBG-MIT DepositonyAuthonzed Signatories Designation Form is to be submitted with a copy of this Resolution, and; WHEREAS, City of Linden acknowledges that in the event that an authorized signatory changes (elections, illness, resignations, etc.) the following will be required: a resolution stating the new authorized signatory (A new resolution is not required if this original resolution names only the title and not the name of the signatory); and a revised CDBG-MIT Depository! Authorized Signatories Designation Form. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LINDEN, TEXAS, AS FOLLOWS: SECTION 1: The Mayor and City Administrator be authorized to execute contractual documents between the Texas General Land Office and the City for the Community Development Block Grant = Mitigation. SECTION 2: The Mayor and City Administrator be authorized to execute the State of Texas Purchase Voucher and Request for Payment Form documents required for requesting funds approved in the Community Development Block Grant - Mitigation. SECTION 3: The Mayor be authorized to execute environmental review and related documents as the responsible entity (RE) for the Community Development Block Grant = Mitigation. PASSED AND APPROVED BY THE CITY OF LINDEN, TEXAS, on Monday, June 9, 2025. APPROVED: Wayne Fitts, Mayor ATTEST: Megan Kirkland, City Administrator LMADEN LINDEN.TEXAS P. O. BOX 419] LINDEN, TEXAS 75563 903-756-7502 June 9, 2025 PROCLAMATION OF FAIRVIEW REUNION CELEBRATION WEEKEND WHEREAS, the Fairview School was established in Linden, Cass County, Texas 1931; and WHEREAS The Fairview alumni and descendants continue to provide valuable benefits to our community; and WHEREAS The Fairview alumni will gather in Linden for the 16th reunion themed Remembering the Legacy. 99 NOW, THEREFORE, I, Wayne Fitts, Mayor of the City ofLinden, Texas, do proclaim July 11th - July 13th 2025 as: FAIRVIEW REUNION CELEBRATION WEEKEND. IN WITNESS WHEREOF, I hereunto have set my hand and caused the seal of the City of Linden to be affixed this gth day of. June 2025. APPROVED: Wayne Fitts, Mayor ATTEST Megan Kirkland, Interim City Administrator/City Secretary