F CITY CLERK DEPT 2025 JUN 5 PM3:07 TEXA 5 FINANCIAL OVERSIGHT AND AUDIT COMMITTEE MINUTES May 8, 2025 COUNCIL CHAMBERS, CITY HALL 10:00 AM The Financial and Oversight and Audit Committee members of the City of El Paso met at the above place and date. Meeting was called to order at 10:00 a.m. Committee Chair Dr. Josh Acevedo was present and presiding and the following Committee Members answered roll call: Dr. Josh Acevedo, Alejandra Châvez, Deanna Maldonado-Rocha, Ivan Nino, Elizabeth De La O = Deputy Chief Internal Auditor, and Dionne Mack = City Manager. PLEDGE OF ALLEGIANCE AGENDA 1. Motion made by Committee member Châvez, seconded by Committee member Nino, and unanimously carried to APPROVE the Minutes for the Financial Oversight and Audit Committee meeting of April 10, 2025. AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha, and Nino NAYS: None 2. Discussion and Action on the approval of the City of El Paso Budget Policies to include an amendment to Section 10 = Reserves, to establish fund balance guidelines for the General Fund. Mr. Robert Cortinas - Deputy City Manager/Chief Financial Officer (CFO), delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Chàvez, Committee Member. Ms. Deanna Maldonado-Rocha, Committee Member. Ms. Dionne Mack, City Manager. Motion made by Committee Member Maldonado-Rocha, seconded by Committee Member Châvez, and unanimously carried to APPROVE the City of El Paso Budget Policies to include an amendment to Section 10 = Reserves, to establish fund balance guidelines for the General Fund and send to City Council for action. AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha. and Nifo May 8, 2025 Page 2 NAYS: None 3. Discussion and Action on the results of the Parks and Recreation Department - Park Usage Permit Audit A2025-01. Ms. Elizabeth De La O - Deputy Chief Internal Auditor, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Chavez, Committee Member. Ms. Deanna Maldonado-Rocha, Committee Member. Mr. Ivan Nino, Committee Member. Ms. Dionne Mack, City Manager. The following City staff members commented: Mr. Pablo Caballero, Director Parks & Recreation. Ms. Karla Nieman, City Attorney. Motion made by Committee Member Nino, seconded by Committee Chair Acevedo, and unanimously carried to POSTPONE the results of the Parks and Recreation Department - Park Usage Permit Audit A2025-01 for sixty (60) days to allow the City Manager to have pertinent departments collaborate on a joint process. 4. Discussion and Action on the results of the Accounts Receivable = Hotel Occupancy Tax Review P2025-01. Ms. Elizabeth De La O - Deputy Chief Internal Auditor, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Châvez, Committee Member. Mr. Ivan Nino, Committee Member. The following City staff member commented: Mr. Robert Cortinas, Deputy City Manager/CFO. Motion made by Committee Member Maldonado-Rocha, seconded by Committee Member Châvez, and unanimously carried to ACCEPT the results of the Accounts Receivable - Hotel Occupancy Tax Review P2025-01 and send to City Council for action. AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha, and Nifo NAYS: None CITMays ( - 2025. JUN ADJOURN Motion made by Committee Member Maldonado-Rocha seconded by Committee Member Châvez and unanimously carried to ADJOURN the meeting at 10:59 a.m. AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha, and Nifo NAYS: None APPROVED AS TO CONTENT: Oolu Cuevedo Dr/Josh Acevedo = Committee Chair, Financial Oversight and Audit Committee Cm S. Caedus Edmundo S. Calderon = Chief Internal Auditor, Internal Audit Department