MINUTES OF THE CITY COMMISSION OF THE CITY OF DUMAS, TEXAS REGULAR MEETING TUESDAY, MAY 20, 2025 CALL TO ORDER: Mayor Sims at 11:30 A.M. MEMBERS PRESENT: Pat Sims Mayor Clayton Blacksher Commissioner Tommy Brooks Commissioner Shannon Gillespie Commissioner Justin Willis Commissioner STAFF PRESENT: Bryan Guymon City Attorney Slater Elza City Attorney Mark Hall City Manager Bethanie Kemp City Secretary Shannon Wallace Finance Director Monica Trevino Director of Human Resources Tom Carter Director ofl Park Services Rick Pippins Chief ofPolice Connie Martinez Administrative Assistant Lisa Dawson Code Enforcement Mike Shockey Fire Chief Reece Spencer Director of Water Services Jose Escamilla Director of Street Services Isidro Renteria Public Works Director Angela Robles Code Enforcement Juan Rodriguez Director of Solid Waste Services OTHERS PRESENT: Ronnie DeShazo, Brande Bigham, Chris Fobbs, Blaik Kemp NEWS MEDIA PRESENT: John Key Mayor Sims conducts a role call for the record, stating Commissioner Place One, Tommy Brooks, Commissioner Place Two, Justin Willis, Commissioner Place Three, Clayton Blacksher, Commissioner Place 4, Shannon Gillespie, and Mayor, Pat Sims are all present for the meeting. A motion was made by Commissioner Gillespie, seconded by Commissioner Brooks and passed unanimously to approve the amended agenda to move item 20 to after executive session. A motion was made by Commissioner Willis, seconded by Commissioner Brooks, and passed unanimously to approve the 05/06/2025 Regular City Commission Meeting minutes and the 05/13/2025 Special City Commission Meeting minutes, as presented. Commissioner Gillespie questions a few line items on the bills to be paid. After some clarification and discussion, a motion was made by Commissioner Gillespie, seconded by Commissioner Blacksher, and passed unanimously to approve the consent agenda with the following items: Bills to be Paid, as presented. Mayor Sims opened the Formal Session City Manager, Mark Hall, reminds the Commission that the City ofDumas is in with other cities our size on how billing is done on apartment complexes with master alignment meters. Commissioner Willis reminds the Commission that in the previous meeting, there was discussion on grandfathering in the complexes that are already built and allow them to be billed as residential, but any new developments will be charged commercially ift they choose to go with a master meter as opposed to individual meters. City Secretary, Bethanie Kemp, reminds the Commission that City Attorney, Slater Elza advised staff to revisit how this location is zoned before this meeting. Commissioner Brooks asks City Attorney, Bryan Guymon if the city could legally grandfather in the current properties to keep them as residential. Mr. Guymon explains that they would not be able to accomplish this, but instead, the whole billing structure would have to be changed because you have to treat each development the same way. It was decided that all information requested needs to be put together and presented at the same time in order to make a decision on this item. Staff needs to look into financial loss and zoning information for the next meeting. Brande Bigham, with Managed Benefits, presents a new program that she believes will benefit almost all city staff and save the city money as well. She goes over all benefits that this program offers and how it would benefit the employees. Ms. Bigham lets the Commission know that this program wouldn'tcost the employee or the city any money, it'sj just an added benefit that goes right along side the current plan the city already has. She breaks down what a current employee's check looks like verses what it would look like with the new plan implemented, showing how it will save the employee money and giving them a little more on their paychecks, There was questions from the Commission that Ms. Bigham answered and clarified. Ultimately it was decided to table this item until the first meeting in July. City Secretary, Bethanie Kemp, lets the Commission know that they will need to vote on ai new ex-officio for the city Park Board. She lets them know this person does need to be a member of the current Commission. Commissioner Brooks has previously expressed interest in being on the board before. A motion was made by Commissioner Gillespie, seconded by Commissioner Blacksher, and passed by a majority vote to appoint Commissioner Brooks as the ex-officio ofthe city's Park Board. Commissioner Brooks abstained. City Secretary, Bethanie Kemp, lets the Commission know that they will need to vote on ai new Mayor Pro-Tem among the members ofthe current Commission. Mayor Sims expresses his interest in having Commissioner Willis as the Mayor Pro Tem based on his years ofe experience on the Commission. A motion was made by Mayor Sims, seconded by Commissioner Brooks, and passed by a majority vote to approve Commissioner Willis as Mayor Pro-Tem. Commissioner Willis abstained. Director of Street Services, Jose Escamilla, presents a bid for the previous RFP for curb and gutter for 18th street. He explains the city only received one bid from Carbajal Construction. Commissioner Brooks asks for the timeline of this to be accomplished, to which Mr. Escamilla lets the Commission knowt that ifthis bid is approved today, they will begin working on it the first week of June. A motion was made by Commissioner Blacksher, seconded by Mayor Pro-Tem Willis, and passed unanimously to approve the bid for curb and gutter on 18th street from South Meredith to South Maddox to be preformed by Carbajal Construction, as presented. Public Works Director, Isidro Renteria, reminds the Commission that the six city water wells do not currently have any protection from the weather elements and the RFP was put out in order to get buildings built around the wells. Mayor Sims suggests the city purchase the buildings and bid out the concrete work instead of bidding out the whole project in order to save money. There was discussion on how far out the city is sending the RFPS. City Manager, Mark Hall, lets the Commission know that we only post the RFP in the local paper. Commissioner Blacksher recommends going outside ofthe local vicinity to look for bids to possibly get a better price. Mayor Sims proposes to reject this bid in order to rebid and look at other options. A motion was made by Mayor Sims, seconded by Commissioner Blacksher, and passed unanimously to reject the presented bid and rebid out the project. Public Works Director, Isidro Renteria, lets the Commission know that the city did not receive any bids on the water well project at Texhoma Park. It was decided to rebid the project due to lack of bids received. City Manager, Mark Hall, presents bids from the RFP notice about the on-going water project. He goes over the way the bids are presented and what everything in the bid presented means. He explains the city received two separate bids, and the one being presented is the lesser of the two bid by a company named Etter water well. A motion was made by Commissioner Brooks, seconded by Mayor Pro-Tem Willis, and passed unanimously to approve the bid from Etter water well. Finance Director, Shannon Wallace, lets the Commission know that there was a previous decision made to allow the golf course to go over budget by $7,000.00 for batteries. However, the incorrect batteries were ordered SO they are requesting to go over budget another $11,000.00. She explains that the purchasing agent did attempt to return the incorrect batteries, but the company would not allowit. There was question on ift the city could resale the incorrect batteries, to which City Attorney, Bryan Guymon, lets the Commission know they could bid them out in order to try and get rid of them. Commissioner Blacksher questions ift the new batteries will be purchased from the same vendor or a different one. Ms. Wallace answers that this will be done thru the same vendor as the first-time purchase. Commissioner Blacksher states issues in using the same vendor that won't return the incorrect batteries. Mayor Sims concurs with Commissioner Blacksher's concerns, stating the city needs to look into a different vendor. A motion was made by Commissioner Brooks, seconded by Commissioner Gillespie, and passed unanimously to approve the golfcourse to go over their line item with the exception of using a different battery vendor, not to exceed $12,000.00. During the City Manager's report, City Manager, Mark Hall thanks city staff, and says the staff is getting into the busy season and they do a great job. He goes on to say that in the near future, he would like to plan something for the Commissioners to receive a tour of all city departments and what everything entails. During comments from Commissioners, Commissioner Brooks lets everyone know that they are still working on the sirens around town. He states there are three that are not working that should be working, but the backup batteries are not working SO they ordered batteries in order to replace them and get them back to working status. He goes on to say they are still waiting on equipment to get every siren on the same system and back to working status. Mayor Sims convened into Executive Session at 1:22 p.m. in accordance with Texas Government Code, $551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (City Manager), to discuss the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (City Secretary), to discuss the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, and in accordance with Tex. Gov't Code $551.071 = Consultation with Attorney. Mayor Sims reconvened into Open Session at 2:59 p.m. There were no decisions made. The Commissioners signed all checks previously approved. There being no further business on the agenda, the meeting was adjourned by Mayor Sims. Meeting adjourned. AB - Pat Sims, Mayor ATTEST: Mark Har,City Manager