STATE OF TEXAS COUNTY OF GAINES STATE OF TEXAS COUNTY OF GAINES THE HONORABLE COMMISSIONERS COURT OF GAINES COUNTY MET IN A REGULAR MEETING ON MAY 6, 2025 AT 9:00 A.M. THE COUNTY JUDGE CINDY THERWHANGER PRESIDING AND THE FOLLOWING MEMBERS OF THE COURT IN ATTENDANCE. BRIAN ROSSAN ABSENT COMMISSIONER PRECINCT #1 JOSH ELDER COMMISSIONER PRECINCT #2 DAVID MURPHREE COMMISSIONER PRECINCT #3 BIZI HOUSTON COMMISSIONER PRECINCT #4 TERRI BERRY COUNTY CLERK Regular Meeting: Call to Order Judge Cindy Therwhanger Invocation Pledge United States and Texas 1. Public Comment should be related to a listed agenda item, if not on the agenda the Court will be unable to respond to the issue in any way other than scheduling for the agenda of a future meeting. None 2. To consider, discuss and take any necessary action on routine administrative items: a. Minutes from last month' S meetings: i. April 9, 2025 ii. April 21, 2025 b. Payroll payables C. Accounts payable, fund transfers and budget amendments d. Transfer, sale or destruction of Gaines County Surplus property under Local Government Code $263.152: i. Sale (GovDeals): Pct 2 - 12,000 lb automotive lift e. Contract Renewals i. Elections Hart Intercivic for Verity License and Support. Total Cost $11,255.00njh i. IT - JL3 Integrated Solutions Commissioner Houston made a motion to approve the routine administrative items, sale of a automotive lift. on GovDeal for Precinct 2 and Hart Intercivic for Verity License and Support ($11,255.00) and JL 3 Integrated Solutions($1,200.00). Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 3. Interest Report presented by Gaines County Treasurer, Michael Lord. No action taken, for information purposes only 4. Open bids for the County's depository bank; take any necessary action. Commissioner Houston made a motion to approve the recommendation from the Depository Committee for American Momentum Bank to remain the depository bank for the next 48 months. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 5. To consider, discuss and take any necessary action on requests from the Seminole Chamber of Commerce for Freedom Fest. Commissioner Houston made a motion to approve the use of the park building, allow cart use in the park to 1st responders and staff only, Golf traffic will be directed through the north gate and private grills to only be used an the south side of the building for the Freedom Fest, June 28th held at the Gaines Couty Park. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 6. To consider, discuss and take any necessary action on requests for golf tournaments at Gaines County GolfCourse. Commissioner Houston made a motion approve the golf tournaments at the Golf Course as presented by Mitch Shain, Golf Pro. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 7. To consider, discuss and take any necessary action on request from Elections on new Hart Intercivic workstation system upgrades. Total cost: $9,300.50 Commissioner Elder made a motion to approve a request from Elections to purchase the new Hart Intercivic workstation system upgrades at a cost of $9,300.50. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 8. To consider, discuss and take any necessary action on a request from Elections to upgrade eight polling pads to 11th generation iPads from Knowink. Total cost: $2,720.00 Commissioner. Elder made a motion to approved the request from Elections to purchase 8 upgraded polling pads to 11th generations from Knowink at a cost of $2,720.00. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 9. To consider, discuss and take any necessary action on a request from Elections to purchase stands, cases and printers for the new polling pads from Hart Intercivic. Total cost: $6,080.00 Commissioner Houston made a motion to approve a request from Elections to purchase stands, case and printers for the new polling pads from Hart Intercivic at a cost of $6,080.00. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 10. To consider, discuss and take any necessary action on approval of a Comprehensive Safety Plan for Gaines County and the Permian Basin Regional Planning Commission, presented by Kimley Horn. Brandon Haraway presented the Comprehensive Safety Plan for Gaines County and the Permian Basin Regional Planning Commission. No action taken and will be placed on the next agenda for approval. 11. To consider, discuss and take any necessary action on a new service agreement with the Statewide Automated Victim Notification System (SAVNS). Commissioner Elder made a motion to approve the service agreement with the Statewide Automated Victim Notification System (SAVNS). Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 12. To consider, discuss and take any necessary action on a request to order credit cards for the following employees: a. Sheriff'sl Department - Alisia Pena, Chris Parrish, Natally Villegas, and Mark Hyatt b. Precinct 2 - Pete Rempel Commissioner Elder made a motion to approve issuing county credit cards to Alisia Pena, Chris Parrish, Natally Villegas and Mark Hyatt in the Sheriff's department and Pete Rempel in Precinct 2. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 13. To consider, discuss and take any necessary action on applying for Unclaimed Property Capital Crédits for Counties. Commissioner Houston made a motion to approve applying for Unclaimed Property Capital Credits for Counties. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 14. To consider, discuss and take any necessary action on TxDOT Airport Project Participation Agreement. Gaines County'st total share: $69,957.00 Commissioner Murphree made a motion to approve Gaines County's share oft the TxDot. Airport Project Participation Agreement in the amount of $69,957.00. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 15. To consider, discuss and take any necessary action on the mobile home at Gaines County Park. Commissioner Elder made a motion to table this item until Commissioner Rosson was in attendance and place on another agenda for discussion. 16. To consider, discuss and take any necessary action on: moving the Gaines County Commissioner Court meeting scheduled for June 3, 2025. Commissioner Murphree made a motion to keep the June 4th meeting date and to hold a special budget meeting on June 11th. Commissioner 17. Discuss and review estimated values for 2025 as reported by the Gaines County Appraisal District. No action taken 18. To consider, discuss and take any necessary action on a request for additional equipment needed for the Golf Course renovation project. Commissioner Elder made a motion to approve a request for additional equipment at the Golf Course from Greg Smith with Greensmith for the renovation project in the amount for $6,002.92. Commissioner Houston seconded the motion. Motion carried with Commissioner voting no. (see attached) 19. To consider, discuss and take any necessary action on a request from Precinct 2 to lower the speed limit on CR 208. Commissioner Elder made ai motion to lower the speed limit on CR 208 from 55 to 45 in Precinct 2. Commissioner Houston seconded the motion. Motion carried unanimously. 20. To consider, discuss and take any necessary action on individual contracts for juvenile residential services. a. Rite ofPassage, Inc Commissioner Murphree made a motion to approve the juvenile residential service contract with Rite of Passage, Inc. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 21. Consider approving subdivision application(s), take note of known exceptions, consider any requests for variances, act as appropriate. a. Meadow Vista - Precinct 4 Commissioner Houston made a motion to. approve Meadow Vista subdivision in Precinct 4. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 22. Consider current road crossing request(s), act as appropriate. a. Optimum - CR 402 & 401 I Commissioner Elder made a motion to approve the road crossing from Altice dba Optimum on CR 402 & 401I in Precinct 4. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 23. Discuss any other items pertaining to County Business; for information purposes only, no action will be taken on these items except to schedule them for a future agenda. Judge Therwhanger Tobacco Settlement-Gaines County's 2025 pro rata share of proceeds is $28,765.43 Jonathan Sendejo in maintenance passed his backflow prevention certification Probate Academy is May 7-9 and the Judge, Kasie Taylor, Terri Berry and Alissa Rodriguez will be in attendance SHS Sr's Community Service Day-Monday may 12th Next meeting Monday May 19th deadline for agenda items is Wednesday May 14th Commissioner Elder Routine road work. He stated how much he appreciated the Maintenance Department for finishing up a kitchen area room for his Precinct. Commissioner Murphree Routine road work Commissioner Houston Paving roads and blading. The poles are being set at the Rodeo and it is still under construction Auditor, Esmeralda Felan Folders for the Budget should be handed out Friday She is still in the process of balancing the books with Fundview. Krista Walker has turned in her resignation as of May 16th. IT Department, Scott Shortes He has all phone numbers working. He and Tommy Gonzales will be gone to a school May 12-16 24. Adjourn Commissioner Houston made a motion for the meeting to adjourn. Commissioner Murphree seconded the motion. Motion carried unanimously. The meeting adjourned at 10:25a. I, Terri Berry, Gaines County Clerk, attest that the foregoing is a true and accurate accounting of the Commissioners Court's authorized proceedings for May 6, 2025. E - AES COU L A 1h. - TerrrBerry, County Clerk HnOP Clerk' of Commissioner' s Court Gaines County, Texas STATE OF TEXAS COUNTY OF GAINES STATE OF TEXAS COUNTY OF GAINES THE HONORABLE COMMISSIONERS COURT OF GAINES COUNTY MET IN A REGULAR MEETING ON MAY 1, 2025 AT 9:00 A.M. THE COUNTY JUDGE CINDY THERWHANGER PRESIDING AND THE FOLLOWING MEMBERS OF THE COURT IN ATTENDANCE. BRIAN ROSSON COMMISSIONER PRECINCT #1 JOSH ELDER COMMISSIONER PRECINCT #2 DAVID MURPHREE COMMISSIONER PRECINCT #3 BIZ HOUSTON COMMISSIONER PRECINCT #4 TERRI BERRY COUNTY CLERK 9:00 am Regular Meeting: Call to Order Judge Cindy Therwhanger Invocation Pledge - United States and Texas 1. Public Comment: Anyone wishing to address the Court during Public Comments is required to register your name on the registry prior to the meeting. Speakers may only address items listed on the current agenda and are limited to three (3) minutes speaking time. The Court cannot deliberate or act on matters not listed on the agenda. None 2. To consider, discuss and take any necessary action on routine administrative items: a. Payroll payables b. Accounts payable, fund transfers and budget amendments C. Transfer, sale or destruction of Gaines County Surplus property under Local Government Code $263.152 d. Officer's s report reporting all fines imposed and collected for the month of March and April pursuant to Local Government Code 114.004 and Texas Government Code 51.042. e. Contract Renewals: i. Elections Hart Intercivic for poll pad license & support. Total cost: $2,531.00 Commissioner Rosson made a motion to approve the routine administrative items and a contracts for elections with Hart Intercivic in the amount of $2,531.00. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) 3. To consider, discuss, and take any necessary action on a request from the Juvenile Probation department to purchase nine (9) gift cards for Character Camp 2025. Total cost: $240 Commissioner Houseton made amotion to approve Delia Grisham to purchase 9 gift cards in the amount of $240.00 for Character Camp 2025 which will be held July 15th-17th. Commissioner Elder seconded the motion. Motion carried unanimously (see attached) 4. To consider, discuss and take any necessary action on individual contracts for juvenile services. a) Victoria County Juvenile Justice Center long-term residential services b) Victoria County Juvenile Justice Center short-term detention services Commissioner Houston made a motion to approve 2 individual contracts with Victoria County Juvenile Justice Center long term and short residential services. Commissioner Rosson seconded the motion. Motion carried unanimously. (see attached) 5. To consider, discuss and take any necessary action on a service agreement with IDX for Incident Response Services. Commissioner Houston made a motion to approve the service agreement with IDX for Incident Response Services as presented with letters being sent out to individuals whose information was compromised. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 6. Consider approving subdivision application(s), take note of known exceptions, consider any requests for variances, act as appropriate. a. Avalon Park Estates - Precinct 1 Commissioner Rosson made a motion to approve. Avalon Park Estates Subdivision in Precinct 1. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) Commissioner Rosson made a motion to approve La Tierra South Subdivision in Precinct 3. Commissioner Murphree seconded the motion. Motion carried unanimously. (see attached) Commissioner. Murphree made a motion to approve an amendment on Sunrise Estates Subdivision in Precinct 2. Commissioner Elder seconded the motion. Motion carried unanimously. (see attached) 7. Consider current road crossing request(s); take action as appropriate. a. Froese Land - CR 331, 34 mile South of Hobbs Hwy Commissioner Rosson made a motion to approve a road crossing from Froese Land on CR 331, 34 mile South of Hobbs Hwy in Precinct 3. Commissioner Houston seconded the motion. Motion carried unanimously. (see attached) 8. Discuss any other items pertaining to County Business; for information purposes only, no action may be taken on these items except to schedule them for a future agenda. Judge Therwhanger WTX Centers Mental Health Awareness Open House-May 20th She and Michael Lord will be out May 20-23 for TAC 254 Leadership Session Courthouse will be closed Monday, May 26th for Memorial Day and Thursday June 19th South Texas Commissioner & Judges Conference June 2-6 in Corpus TxDot Update: map of proposed projects, Preliminary plan for work on SH 214/SH 83 by TxDot, PBRPC Comprehensive Safety Plan Next meeting is Wednesday June 4th and deadline for agenda items is May 28th Precinct 1 Blading and mowing Precinct 2 Oxy contacted him regarding placing another pipe on CR 209 Commissioner 3 He stated he is having issues with Oasis Gin caliche road when water builts up he is placing culverts SO the road won't wash away. Mowing and blading Commissioner 4 The water project on the hill at the cemetery is complete and new grass is coming up and he will reseed. 9. Adjourn; Commissioner Rosson made a motion for the meeting to adjourn. Commissioner Elder seconded the motion. Motion carried unanimously. The meeting adjourned at 9:28a.m. I, Terri Berry, Gaines County Clerk, attest that the foregoing is a true and accurate accounting of the Commissioners Court' s authorized proceedings for May 19, 2025. J M SEN NVES 00 20 A Terfi Berry, County. Clerk 000 EIEYS Clerk of Commissioner's' Court Gaines County, Texas