n 7. 1 AGENDA Fincastle Town Council Meeting Thursday, June 12, 2025 at 7:00 p.m. Fincastle Volunteer Fire Department Training Room Call to Order and determination of quorum by Mayor 7:00 p.m. 1. Public Hearings: a. Public hearing for an application for a use by special exception for the placement of a mobile home on the property located at 6368 Blue Ridge Turnpike. (tax parcel id #74-14) b. Public hearing for an application for the issuing of a Special Use Permit for a B & B at the property located at 322 East Main Street (tax parcel id# 24234- 73A(1)64). 2. Reading/approval of minutes of the May 8, 2025 meeting 3. Additions to Agenda and approval of Agenda 4. Approval of Budget - Town of Fincastle Budget FY2026 TOWN OF FINCASTLE PROPOSED OPERATING BUDGETS FISCAL YEAR 2025-2026 Projected Revenues General Fund $244,000.00 Water/Sewer Fund $377,000.00 $621,000.00 Projected Expenditures General Fund $244,000.00 Water/Sewer Fund $377,000.00 $621,000.00 5. Reports a) Financial i. Approval of monthly bills for. June 2025 ii. Review of Treasurer's Reports for May 2025 b) Management i. Town Manager's Report a. CDBG Plan close-out and reimbursement b. Open Studios Request for Donation - $150 C. Town Signs d. July Fireworks e. Banners/flags 5. Citizen comments 6. Other matters/dliscussion items from Council 7. Adjournment Next Meeting - July 10, 2025 - 7:00 p.m. Town of Fincastle May 8, 2025 Public Hearing/TC Minutes The meeting was held at the Fincastle Volunteer Fire Department located at 25 Vine Street Fincastle, VA. Members Present: Mayor Mary Bess Smith, Paige Ware, Clay Fitzgerald, Jim Reynolds, Barry Rakes, Ed Bordett Members Absent: Pam Binns Staff Present: Melanie McFadyen, Pam Brooks Call to Order and determination of quorum by Mayor 7:00pm 1. Reading/Approval of the minutes of the April 10, 2025, meeting. The minutes were approved as submitted. 2. Additions to the Agenda and approval of Agenda Approved as summited. 3. Public Hearing - Town Proposed Operating Budget i. Mayor Smith explained the process for determining the budget and discussed the line items on the budgets for the General Fund and the Water/Sewer accounts. Mayor Smith pointed out that there could be a possible impact to the town due to the county moving their bank accounts from First Bank to Bank of Botetourt in Daleville. She is working with the Bank of Botetourt discussing the possibility of allocating a portion of the Franchise Tax to the town depending on the impact. A cost of living rate increase for Water/Sewer was also discussed. Mayor Smith will work with the WVWA to determine if that can be done. ii. At 7:18 PM the Public Hearing was opened. There was no further discussion regarding the budget, Mayor Smith closed the hearing. 4. Reports b) Financial i. Approval of the Monthly bills May 2025 The bills were approved as submitted. Jim Reynolds made the motion, and Barry Rakes seconded. Yes: Mayor Smith, Paige Ware, Clay Fitzgerald, Jim Reynolds, Barry Rakes, Ed Bordett No: none Abstain: none ii. Review of the Treasurer's Reports for April 2025 The Treasurer's Reports were approved as submitted. Paige Ware made the motion, and Jim Reynolds seconded. Yes: Mayor Smith, Paige Ware, Clay Fitzgerald, Jim Reynolds, Barry Rakes, Ed Bordett No: none Abstain: none c) Management Reports i. Park Update - Clean Up day at the park went very well. 25-30 volunteers were there pulling weeds, cutting vines, picking up trash and planting trees. A group of JRHS and several elementary students worked on the classroom spreading mulch, staining the benches and planting flowers. The 3 carp are now in the pond. There will be an Eagle Scout project this summer to replace the gate near the gazebo and install a new, gate near the pond. ii. Courthouse Update - The school system is helping out by allowing the bricks and rocks from the courthouse to be stored behind the school bus garage. iii. CDBG Update - No application is available at this time, SO this item is on pause until further notice, hopefully before year end. iv. Other items - Scott Critzer spoke on the presentation from David Hill regarding the 100 acres in the Santillane subdivision. David presented new ideas for developing the land and offered to assist with finding the funding for the project. 5. Citizen comments Henry Booze talked about the bucket for a tractor that he and Clay Fitzgerald are working on to help make the job of putting up and maintaining the banners in town a little easier. 6. Other matters/discussion items for Council. 7. Adjournment Meeting adjourned at 7:40 PM. Next Meeting- June 12, 2025 - 7:00pm in the Fincastle Volunteer Fire Department meeting room Respectfully Submitted by Pam Brooks, Town Clerk Mayor Smith Melanie McFadyen, Manager Check Listing By Bank Account TOWN OF FINCASTLE May 1-30, 2025 Date Transaction type Num Name Amount 1-1040 GF Checking 05/01/2025 Payroll Check 10374 Pamela S. Brooks -560.30 05/01/2025 Payroll Check 10375 Melanie A McFadyen -1,160.95 05/08/2025 Bill Payment (Check) 10376 Virginia Media Inc. -390.00 05/08/2025 Bill Payment (Check) 10377 Amy's Cleaning Services -120.00 05/08/2025 Bill Payment (Check) 10378 Roanoke Gas -56.22 05/08/2025 Bill Payment (Check) 10379 Card Services Office supplies -176.90 Big Spring Park -221.20 VWML Conference -255.20 05/08/2025 Bill Payment (Check) 10380 Lumos -150.85 05/08/2025 Bill Payment (Check) 10381 Mr. Ed Bordett -170.15 05/08/2025 Bill Payment (Check) 10382 JL Computers INC -73.00 05/08/2025 Bill Payment (Check) 10383 Appalachian Power -432.65 05/08/2025 Bill Payment (Check) 10384 Crowder's Lawncare -1,342.50 05/15/2025 Tax Payment IRS -1,003.12 05/16/2025 Payroll Check 10385 Pamela S. Brooks -583.50 05/16/2025 Payroll Check 10386 Melanie. A McFadyen -1,160.95 05/27/2025 Tax Payment VA Department of Taxation -127.28 Total for 1-1040 GF Checking $7,984.77 2-1050 WIS Checking 05/08/2025 Bill Payment (Check) 11530 Western VA Water Authority -15,110.00 05/08/2025 Bill Payment (Check) 11531 CHA Consulting -3,212.47 05/08/2025 Bill Payment (Check) 11532 VUPS -24.15 05/08/2025 Bill Payment (Check) 11533 DH Service, INC -470.00 05/08/2025 Bill Payment (Check) 11534 Appalachian Power -4,020.42 05/08/2025 Bill Payment (Check) 11535 Crowder's Lawncare -700.00 Total for 2-1050 WIS Checking $23,537.04 Deposit Detail TOWN OF FINCASTLE May 1-31, 2025 Transaction date Transaction type Line description Amount 1-1040 GF Checking 05/09/2025 Deposit Mar 2025 meals tax 860.29 05/09/2025 Deposit Dec 2024 meals tax 751.04 05/09/2025 Deposit BPOL 2025 10.00 05/14/2025 Deposit April 2025 Utility consumer tax 463.60 05/16/2025 Deposit BPOL 2025 27.45 05/16/2025 Deposit BPOL 2025 10.00 05/16/2025 Deposit Planning SEP 200.00 05/16/2025 Deposit BPOL 2025 20.00 05/16/2025 Deposit March: 2025 meals tax 928.42 05/16/2025 Deposit Feb 2025 meals tax 710.10 05/19/2025 Deposit Grant reimbursement 50,000.00 05/20/2025 Deposit Communication tax April 2025 156.86 05/23/2025 Deposit April 2025 lodging tax 183.44 05/23/2025 Deposit April 2025 meals tax 1,342.92 05/23/2025 Deposit March 2025 state sales tax 3,704.06 05/23/2025 Deposit Rezoning application 150.00 05/30/2025 Deposit BPOL 2025 10.00 05/30/2025 Deposit Fireworks donation 200.00 05/30/2025 Deposit Franchise tax 2025 32,195.00 05/30/2025 Deposit April 2025 meals tax 427.92 05/30/2025 Deposit BPOL 2025 25.58 05/30/2025 Deposit Tower rent 1,842.22 Total for 1-1040 GF Checking $94,218.90 2-1050 W/S Checking 05/16/2025 Deposit 2nd half April 2025 9,512.41 05/30/2025 Deposit First half May 2025 19,784.09 Total for 2-1050 WIS Checking $29,296.50 TREASURER'S REPORT GENERAL FUND May 2025 Balance as of April 30, 2025 $ 245,060.50 Deposits for May $ 94,218.90 Disbursements for May $ 7,984.77 Balance as of May 31, 2025 * $ 331,294.63 *Balance includes: Bobby Waid Fund $ 3,830.00 Fireworks $ 4,429.00 TREASURER'S REPORT WATER AND SEWER May 2025 Balance as of April 30, 2025 $ 519,671.47 Deposits for May $ 29,296.50 Disbursements for May $ 23,537.04 Balance as of May 31, 2025 $ 525,430.93 TREASURER'S REPORT SIDEWALK May 2025 Balance as of April 30, 2025 $ 13,347.73 Deposits for May Disbursements for May $ Balance as of May 31, 2025 $ 13,347.73 TREASURER'S REPORT SOCIETY TO KEEP FINCASTLE LIT May 2025 Balance as of April 30, 2025 $ 8,067.55 Deposits for May $ Disbursements for May 0.00 Balance as of May 31, 2025 $ 8,067.55 TREASURER'S REPORT VIRGINIA OUTDOOR'S FOUNDATION GRANT MAY 2025 Balance as of April 30, 2025 $ 34,320.18 Deposits for May $ Interest $ 115.96 Disbursements for May Balance as of May 31, 2025 $ 34,436.14