5/20/25, 8:40AM City Council Special Meeting - 1833 MINUTES City Council Special Meeting 5:30 p.m. Tuesday, May 13, 2025 317 S. Madison Street, Whiteville, NC, 28472 The City Council Special Meeting of the City of Whiteville was called to order on Tuesday, May 13, 2025, at 5:30 p.m., at 317 S. Madison Street, Whiteville, NC, 28472. 1) ROLL CALL PRESENT: Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, and Vickie Pait ABSENT: Helen B Holden OTHERS IN ATTENDANCE: Darren Currie, City Manager; Heather Dowless, City Clerk; Colburn Brown, Finance Director; Travis Faulk, Public Works Director; Nathan Guyton, Wastewater Treatment Director; Robert Lewis, Planning Director; Joseph Williams (The News Reporter) 2) CALL TO ORDER Call to Order by Mayor Mann at 5:30 p.m. 3) BUDGET WORKSHOP 3.1) Public Works Budget Presentation (Travis Faulk, Public Works Director) Travis Faulk, Public Works Director, presented Council with the Public Works Department Budget Presentation for Fiscal Year 2025-2026. Mr. Faulk presented Council with the Budget Requests for the Public Works Department. It was noted these requests include items for Water, Sewer, Storm Water, Powell Bill, Garage, Paving, and Sanitation. It was noted these items were replacement items. This was presented as a 5-Year Plan. During Year 1 (FY 2026), the department is requesting funds for: Combination Truck -F-150 Meter -Street Trailer -4-in-1 Bucket -2-Ton Truck The requests for Year 1 total $825,000. During Year 2 (FY 2027), the department is requesting funds for: -Street Sweeper -50hp Tractor -1-Ton Roller -2-Ton Truck The requests for Year 2 total $535,000. During Year 3 (FY 2028), the department is requesting funds for: -F-350 Sewer -Backhoe -2-Ton Truck -F-250 Street The requests for Year 3 total $475,000. During Year 4 (FY 2029), the department is requesting funds for: httos: whiteville. aranicus. com/MinutesVlewer. pho?clio id=306&doc 6-a057-083575410.856-005056489546 1/4 5/20/25, 8:40AM City Council Special Meeting -Backhoe -50hp Tractor Trackhoe -F-250 Storm The requests for Year 4 total $425,000. During Year 5 (FY 2030), the department is requesting funds for: -2-Ton Truck -Sewer Camera -F-250 Storm -Skid-Steer The requests for Year 5 total $460,000. 3.2) Wastewater Treatment Budget Presentation (Nathan Guyton, Wastewater Treatment Director) Nathan Guyton, Wastewater Treatment Director, presented Council with the Wastewater Treatment Department Budget Presentation for Fiscal Year 2025-2026. Mr. Guyton presented Council with the Budget Requests for the Wastewater Treatment Department. This was presented as a 5-Year Plan. During Year 1 (FY 2026), the department is requesting funds for: -Chamber Gates (2) and Install -Well Maintenance (Camera and Cleaning) -Upgrade Lift Station #4 Check Valves -Upgrade Scum Pit for Clarifiers -New Truck to Replace #40 The requests for Year 1 total $270,000. During Year 2 (FY 2027), the department is requesting funds for: -Well Maintenance (Camera and Cleaning) -Upgrade Grit Separator at Plant Stand-Alone Generators at Wells -Upgrade Contact Chamber The requests for Year 2 total $285,000. During Year 3 (FY 2028), the department is requesting funds for: -Well Maintenance (Camera and Cleaning) Stand-Alone Generators at Wells The requests for Year 3 total $135,000. During Year 4 (FY 2029), the department is requesting funds for: -Well Maintenance (Camera and Cleaning) Stand-Alone Generators at Wells -Replace Disk Filter with Sand Filter The requests for Year 4 total $235,000. During Year 5 (FY 2030), the department is requesting funds for: -Well Maintenance (Camera and Cleaning) Stand-Alone Generators at Wells -Replace All 3 Clarifiers The requests for Year 5 total $185,000. Colburn Brown, Finance Director, presented Council with the FYE 2025 Financial Forecast. These figures were as of May 12, 2025. Under the General Fund, the budgeted revenue amount was $6,991,276. The forecast is $6,685,548. This is a -4.4% variance. Under the General Fund, the budgeted expenditure amount was $6,991,276. The forecast is $6,782,377. This is a 3.0% variance. Under the Sewer Fund, the budgeted revenue amount was $2,824,447. The forecast is $2,907,268. This is a 2.9% variance. Under the Sewer Fund, the budgeted expenditure amount was $2,725,688. The forecast is $2,628,627. This is a 3.6% variance. Under the Sanitation Fund, the budgeted revenue amount was $1,922,938. The forecast is $1,973,844. This is a 2.6% variance. Under the Sanitation Fund, the budgeted expenditure amount was 75 11 n OECF e AIA 5/20/25, 8:40AM City Council Special Meeting $1,894,728. The forecast is $1,838,708. This is a 3.0% variance. Under the Water Fund, the budgeted revenue amount was $1,740,034. The forecast is $1,786,588. This is a 2.7% variance. Under the Water Fund, the budgeted expenditure amount was $1,651,517. The forecast is 1,619,352. This is a 1.9% variance. Under the Powell Bill Fund, the budgeted revenue amount was $335,000. The forecast is $352,927. This is a 5.4% variance. Under the Powell Bill Fund, the budgeted expenditure amount was $335,000. The forecast is $335,000. Under the WDDC Fund, the budgeted revenue amount was $154,764. The forecast is $156,776. This is a 1.3% variance. Under the WDDC Fund, the budgeted expenditure amount was $154,764. The forecast is $154,764. Under the Storm Water Fund, the budgeted revenue amount was $327,331. The forecast is $330,494. This is a 1.0% variance. Under the Storm Water Fund, the budgeted expenditure amount was $327,331. The forecast is $274,490. This is a 16.1% variance. Under the Vineland Depot Fund, the budgeted revenue amount was $67,200. The forecast is $76,718. This is a 14.2% variance. Under the Vineland Depot Fund, the budgeted expenditure amount was $67,200. The forecast is $76,718. This is a -14.2% variance. Mr. Brown presented Council with the Utility Rate Comparative Analysis. For Water, the current rate for Inside Flat is $10.50. The proposed new rate is $10.76. The current rate for Inside Usage per Gallon is $0.00443. The proposed new rate is $0.00454. The current rate for Outside Flat is $16.80. The proposed new rate is $17.22. The current rate for Outside Usage per Gallon is $0.00626. The proposed new rate is $0.00642. For Sewer, the current rate for Inside Flat is $23.40. The proposed new rate is $23.99. The current rate for Inside Usage per Gallon is $0.0069. The proposed new rate is $0.0070. The current rate for Outside Flat is $39.20. The proposed new rate is $40.18. The current rate for Outside Usage per Gallon is $0.0113. The proposed new rate is $0.0116. The current rate for Brunswick/Bolton per Thousand Gallons is $7.30. The proposed new rate is $7.48. For Sanitation - Residential, the current rate for Residential Trash is $13.35. The proposed new rate is $13.68. The current rate for Leaf/Limb is $14.50. The proposed new rate is $14.86. The current rate for Recycling is $8.25. The proposed new rate is $8.46. For Storm Water, the current rate for Commercial Annual is $230. The proposed new rate remains at $230. The current rate for Residential Annual is $115. The proposed new rate remains at $115. For Sanitation Commercial, the current rate for MSW Commercial (96 Gallon, Twice a Week Pick-Up) is $35.75. The proposed new rate is $36.64. The current rate for 2 Cubic Yard (Once a Week Pick-Up) is $68.54. The proposed new rate is $70.25. The current rate for 4 Cubic Yard (Once a Week Pick-Up) is $141.38. The proposed new rate is $144.91. The current rate for 6 Cubic Yard (Once a Week Pick-Up) is $205.63. The proposed new rate is $210.77. The current rate for 8 Cubic Yard (Once a Week Pick-Up) is $274.16. The proposed new rate is $281.01. The current rate for 2 Cubic Yard (Twice a Week Pick-Up) is $137.10. The proposed new rate is $140.53. The current rate for 4 Cubic Yard (Twice a Week Pick-Up) is $274.17. The proposed new rate is $281.02. The current rate for 6 Cubic Yard (Twice a Week Pick-Up) is $411.22. The proposed new rate is $421.50. The current rate for 8 Cubic Yard (Twice a Week Pick-Up) is $548.29. The proposed new rate is $562.00. The current rate for 6 Cubic Yard (Three a Week Pick-Up) is $811.30. The proposed new rate is $831.58. The current rate for 8 Cubic Yard (Three a Week Pick-Up) is $822.42. The proposed new rate E 75 n E 21 5/20/25, 8:40AM City Council Special Meeting is $842.98. The current rate for Recycle (8 Yard, Once a Week Pick-Up) is $559.95. The proposed new rate is $279.98. The current rate for Recycle (8 Yard, Twice a Week Pick-Up) is $917.50. The proposed new rate is $458.75. Council was shown the North Carolina Water and Wastewater Rates Dashboard. This information includes comparisons specific to the City of Whiteville. 4) ADJOURNMENT Mayor Mann adjourned the Budget Workshop. Terry L. 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