Exhibit #IIIA A t5 T E R N a - A RO L N A AVIATION! HERITAGE FOU N DATID N Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, April 11, 2025 1 MEMBERS PRESENT: Chairman Tom Braaten, Mayor Will Lewis, City Manager 2 Christoher McGee, Richard Hazlett, Jimmie Green, Mary Beth Fennell, Ed Hughes, 3 Commissioner Brenda Wilson, Guy Nelson, Ben Hancock. 4 5 MEMBERS ABSENT: Adam Persky, Dr. Bill Fortney, Ray Dunn, Barry Fetzer, David Rose 6 and Rhonda Murray. 7 8 GUESTS PRESENT Via Teams: Jenna Lanfor 9 10 STAFF PRESENT: Pam Holder and Dianna Vaccarella 11 12 I. CALLTO ORDER 13 14 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 15 Foundation (ECAHF) to order at 8:30 am on Friday, April 11, 2025, in person and via video 16 conferencing, with a quorum present. The meeting started with the Pledge of Allegiance. 17 18 II. APPROVAL OF AGENDA 19 20 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 21 approval. Jimmie Green made a motion to approve the Regular Agenda,as presented, with 22 no discussion, the motion carried unanimously. 23 24 III. APPROVAL OF CONSENT AGENDA 25 26 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 27 approval. Mary Beth Fennell made a motion to approve the minutes from the March 14. 28 2025 Board of] Directors Meeting, with no discussion, the motion was carried unanimously. 29 30 REGULAR AGENDA ITEMS 31 ECAHF Board of Directors Meeting 04.11.2025 Page 1 32 1. COMMITTEE REPORTS 33 Aircraft Curator Report 34 Rich Hazlett reported the stanchions around the F-4 have been 35 painted and the rope replaced. 36 Chairman Tom Braaten inquired on the status of the painting 37 contract for the F-4 and Rich Hazlett deferred to Pam Holder. 38 She reported the painting will be done this fiscal year. 39 Exhibit Report 40 Rich Hazlett reported that he conducted tours for a group of 22 41 students from FRC EAST. In addition, he provided tours for 42 approximately 40 members of the VFW Auxiliary, including the 43 National President. 44 Budget Report 45 Pam Holder reviewed the Budget report with the Board 46 detailing the revenues and expenses. EXHIBIT#1C EASTERN CAROLINA AVIATION HERITAGE FOUNDATION TREASURER'S REPORT April 8, 2025 Revenues: Contributions $ 331.11 2025 Gala Fundraiser $ 29,527.00 SalesTax$1,178 2024 Fly-In $ 350.00 Dues/Membership $ 2,285.00 2024 Summer Camp $ 350.00 Sales of Items Revenue Subtotal $ 32,843.11 Expenses: 2025 Gala $ (14,278.45) Coin, DoorPrze. Fostage, Printng. Paper, Jaa 2025 Aviation Careers Day $ (226.28) Food. Water 2024 Fly-In 2024 Fall Partnership (18.03) Fostage Contracted Services (708.00) NewBem WebDesign Advertising (2,088.82) CarteretMember, Ad. waterb botes,cocc Camp Postage (198.51) Newsietter, Mal, Thark yeuletters Printing 2024 Summer Camp Supplies (2,446.26) Tshirts, Folos, Suppies 2024 Summer Camp Salaries (6,150.00) Teacherss sCumcuum FICA Expense ( 2024) (470.47) Expenditure Subtotal $ (26,584.82) Current FYI Balance $ 6,258.29 Carry-Over (FY 2024) $ 157,478.13 Available Balance $ 163,736.42 47 48 Jimmie Green made a motion to approve the Budget Report, 49 with no discussion, the motion carried unanimously. 50 Education Committee Report ECAHF Board of Directors Meeting 04.11.2025 Page 2 51 Will be discussed with New and Old Business. 52 Marketing Report 53 Will be discussed with New and Old Business. 54 Development Committee Report 55 Will be discussed with New and Old Business. 56 57 2. OLD BUSINESS 58 A. 2026 Gala February 20, 2026 59 Chairman Tom Braaten led a discussion regarding potential speakers 60 for the 2026 Gala. He reported that he had not yet received a response 61 from MajGen Charles Bolden regarding his availability. Chairman 62 Braaten further stated that he had spoken with ATC Representative 63 Judson Woodard, who has agreed to participate as a speaker should 64 MajGen Bolden be unavailable. Additionally, ifMajGen Bolden is 65 able to attend in 2026, Mr. Woodard has indicated he would be 66 willing to commit to speaking at the 2027 Gala. 67 B. Summer Camp July 21-25, 2025 68 Mary Beth Fennell provided an update on the Summer Camp 69 program, referencing data included in the meeting agenda. She 70 reported that applications are actively being received and that all 71 teachers for the program have been confirmed. Scholarships were 72 offered to seven elementary schools, with four schools accepting. A 73 total of 23 AIG (Academically and/or Intellectually Gifted) student 74 applications have been received. The Student Selection Meeting is 75 scheduled for May 1, 2025. 76 Chairman Tom Braaten inquired whether the teachers would be 77 willing to accept 11 students. Mary Beth Fennell responded that it was 78 unlikely, as teachers typically prefer an even number of students, 79 though opinions may change during the selection process. City 80 Manager Chris McGee asked if there was space to add another teacher, 81 to which Mary Beth Fennell replied that there is not. 82 The status of the NASA Downlink and Planetarium Outreach Program 83 remains pending. The curriculum is still in development. 84 C. Website Analytics 85 Pam Holder presented the Website Analytics to the Board, 86 highlighting key metrics and page rankings. 87 D. STEM EAST Industry in Schools Event 88 Guy Nelson provided a briefing on the STEM EAST event held on 89 April 7, 2025. He reported that approximately 92 students from across 90 Eastern North Carolina participated, along with 30 aviation 91 professionals who were divided among six stations. Students rotated 92 through the stations to engage directly with aviation professionals, with 93 the goal of exposing them to career paths beyond piloting and 94 maintenance. ECAHF Board of Directors Meeting 04.11.2025 Page 3 95 The event concluded earlier than expected, and included prize 96 giveaways and snacks for participants. Overall, Guy Nelson felt the 97 event was a success. He noted that after-action sign-up, conducted in 98 coordination with the NC East Alliance, could have been better 99 organized-ideally with a standardized form from ECAHF. 100 Additionally, photo releases were not obtained, creating uncertainty 101 about the use ofe event images. 102 While the number of aviation professionals in attendance was 103 sufficient, Guy noted that with more advance planning, the event 104 could include a broader range of subject matter experts. Some 105 representatives brought promotional materials ("swag"), while others 106 did not, suggesting a need for more consistency in future events. A 107 student scavenger hunt was proposed as an idea for future engagement. 108 Guy also recommended that more educational and financial 109 information be distributed ahead of the event. 110 Mary Beth Fennell remarked that she was impressed by the number of 111 students and how smoothly the group was managed, noting there was 112 capacity to accommodate even more participants in the future. 113 Chairman Tom Braaten shared that David Lewis, head ofSTEM East, 114 attended the event and offered positive feedback. Chairman Braaten 115 also supported the inclusion of a Delta Airlines pilot. 116 Jimmie Green asked if ECAHF planned to participate in the event 117 again, expressing his belief that it was valuable to introduce aviation 118 opportunities to young students. Chairman Braaten responded that 119 future participation would depend on whether STEM East offers the 120 opportunity again. Guy Nelson added that changes to the program are 121 under consideration, with details to follow. 122 E. ECAHF Vision Development Part 4 123 Discussion on ECAHF Vision Development Part 4 was tabled and will 124 be continued at the next meeting. 125 126 3. NEW BUSINESS 127 A. Fly-In August 15, 2025 5:00PM to 7:00PM 128 Chairman Tom Braaten asked the Board to review the list of proposed 129 booth sections for the upcoming 14th Annual Fly-In scheduled for 130 August 15, 2025. Pam Holder confirmed that while support requests 131 have been sent out, no formal commitments had been received as of the 132 meeting. Chairman Braaten remarked that the current lineup offered a 133 good mix and noted there may be room to add one or two more booths. 134 An advertising flyer for the event was distributed during the meeting. 135 Chairman Braaten also inquired whether last year's canceled event- 136 called off due to weather-was still counted in the event history. Pam 137 Holder confirmed it was, explaining that because participants had 138 committed, they should receive acknowledgment. She added that ECAHF Board of Directors Meeting 04.11.2025 Page 4 139 marketing efforts are already underway, including promotion through 140 social media. 141 Guy Nelson shared that he had recently attended a STEM Camp event, 142 where he discussed the possibility ofi involving a high school group at the 143 Fly-In. The group would showcase and discuss custom-built drones, 144 which could also serve as a promotion for the STEM Camp. 145 B. Committee Assignment Discussion 146 Chairman Tom Braaten invited the Board to consider ideas for the 147 creation of new committees and asked members to express interest in 148 joining existing or future committees. The current standing committees 149 include Development, Marketing, and Education. 150 Mary Beth Fennell asked whether there were any clear opportunities for 151 new committees based on the ongoing Vision Development work. She 152 suggested that the distinct focus areas outlined in the Vision Statement 153 might support the formation of additional committees, such as one 154 dedicated to exhibit planning. 155 Mayor Will Lewis noted that the organization has not undertaken a 156 major exhibit rebuild in 12 years and expressed that such an effort was 157 overdue. Chairman Braaten concluded that once the Vision Statement 158 is finalized and approved, appropriate new committees can be 159 established to align with the updated direction. 160 161 IV. MEMBER COMMENTS 162 163 Pam Holder informed the Board that ECAHF received a thank-you note from 164 Craven Community College in appreciation of a $1,000 donation designated to 165 support the Middle School Camp. 166 167 Mary Beth Fennell suggested arranging a meeting with Ricky Meadows and possibly 168 Dr. Bill Fortney to ensure all parties are aligned on the role of the MOU component 169 in relation to the Summer Camp program. 170 171 Mayor Will Lewis informed the Board that the workforce pipeline for FRC East has 172 begun to be disrupted, with internship programs being canceled and notification 173 letters issued this week. Additionally, many NC: State and IAT graduates who would 174 typically fill local positions have already accepted jobs elsewhere due to a hiring 175 freeze, which may significantly impact FRC: East's staffing for years to come. 176 177 Rich Hazlett shared that two instructors who were in town during the Gala and 178 attended as his guests expressed that they thoroughly enjoyed the event. 179 Chairman Tom Braaten reminded the Board that the Salute to the Vets is scheduled 180 for May 13, 2025, and encouraged those interested in participating to check in with 181 the Havelock Chamber. 182 ECAHF Board of Directors Meeting 04.11.2025 Page 5 183 The next Board meeting is scheduled for May 9, 2025, at 08:30 a.m. 184 185 V. ADIOURNMENT 186 Chairman Tom Braaten motioned to adjourn at 9:20 a.m., with no discussion, the 187 motion carried unanimously. 188 189 1015 Daterapproved: 9MAL Yon hesthe 190 Tom Braaten, Chairman 191 Attest: aaua avrllh 192 Dianna Vaccarella, City of Havelock Staff ECAHF Board of Directors Meeting 04.11.2025 Page 6