September 4, 2018 Page 1 PABB01621 MINUTES Bloomfield Borough Council September 4, 2018 Bloomfield Borough Council met this evening in regular session in the Bloomfield Borough Council Chambers with the following Council members present: President Malinda C. Anderson, Vice President John J. Patterson V, Kevin C. Weller, Charles N. Summers, Michael J. Smith, and Karl L. Cless. Pierce L. Clouser, Jr. was absent due to illness. Also present: Secretary Danielle Shope, Assistant Secretary Kathleen Miller, Borough Zoning/Permit Officer Ed Albright, Jr., Borough Employee Damon Hartman, Planning Commission chair Melanie Rowlands, Mayor Arlis Krammes, HRG engineer Michael Postick, Parking Enforcement Officer Kristen Johns, Borough Enforcement Officer Harry Nazzaro, New Bloomfield Elementary PTO representative Shannon Morris, New Bloomfield Fire Company representatives Pete Ellerman, Justin Kretzing and Chad Tressler and borough residents Wayne Lesher, Robin Dum, Gloria Trostle and Cory Peters. President Anderson called the meeting to order at 7:00 p.m. MEETING OPENING Recording of the Meeting - President Anderson advised the attendees that the meeting was being recorded by the Council for the accuracy oft the minutes and stated that side conversations should be conducted in the hallway SO as to not disrupt the meeting or its recording and reminded everyone that talking when someone else is speaking also disrupts the meeting and affects the recording. President Anderson further requested that those individuals in the audience desiring to speak identify themselves prior to speaking and they have 3 minutes to present their concern, Individuals have 10: minutes to present their concern ifthey are on the agenda. President Anderson stated that Council will not deviate from the agenda and any questions should be addressed during the appropriate portion of the meeting. Approval of Minutes Councilman Summers made a motion, seconded by Councilman Smith, to approve the August 7, 2018 minutes as presented. Motion carried. President Anderson stated that Council is mandated that no minutes may be changed or altered except at Borough Council meetings sO she asks all Council members to arrive twenty to thirty minutes PRIOR to the meeting in order to review the previous month' s minutes. Any corrections or additions will then be made during the meeting. Approval of] Financial Report Vice President Patterson made a motion, seconded by Councilman Cless, to approve the financial report for August 2018 as presented. Motion carried. PUBLIC COMMENTS Mrs. Shannon Morris, New. Bloomfield Elementary PTO representative, addressed Council pertaining to a fundraiser the PTO plans to have. They are in need of new park benches which would be approximately $8,000. The PTO would like to have a 5 K color run. They have the Perry County Road Runners' approval and will use their insurance policy. September 4, 2018 Page 2 PABB01622 They are asking the Borough to approve this 5K run and for any help neçessary. Councilman Cless recommended she contact the Bloomfield Fire Company for their services with street police, etc. President Anderson asked about potential dates oft this 5K run. Mrs. Morris suggested either October 20th or the first two weeks in November. President Anderson also stated that depending on the route ofthe run some ofthe streets in the Borough are state roads and to use those state roads would take approval from PennDOT. The Mayor must also ask the Pennsylvania State Police. This process could potentially take up to six weeks to receive approval. Vice President Patterson suggested Mrs. Morris contact Dan Paul who organized the last color run held in the Borough. President Anderson suggested Mrs. Morris speak with Mayor Krammes to decide on a date because Council cannot do anything without a date. Water Authority Report Mr. Albright reported they had their meeting and made arrangements for the Well 3: filtering unit to arrive about September 12, 2018. They will then start their three month testing of the filtering unit. Hopefully, it can be complete before cold weather hits. The: manufacturer will bring it in and set it up and then teach Mike Scheffey what to do. This test has to be run seven days a week. The Water Authority decided on a rate increase to help pay for the operating expenses of the new filtration system. They could have gone for three years or four years. They decided to go with the four years, but are hopeful they will not need to go for the fourth year. They want to keep the rate increase down as much as possible. The increase will be 7.5% per year, effective January 2019. This information will be placed in their newsletter to inform residents. They are still on track with the year-long testing of Well 3 for DEP. It is up to DEP as to when they will let the Borough start doing the testing. They want to get started because there is the possibility that the USDA grant could expire before the project if complete. Zoning/Permit Officer's Report - Mr. Albright reported he issued one permit for a deck at 413 West High Street. President Anderson had a comment for Mr. Albright before he had to leave. The Borough received a letter from Carson Long Military Academy that they are planning on stopping their water and sewage on September 30, 2018. President Anderson gave a copy ofthis letter to Mr. Albright. She asked ifthis was something the Water Authority had discussed. Mr. Albright stated that the Authority had discussed this and they do not want to take the valve out because if someone were to buy the property and need water they would have to use the Borough water. The Borough does not have enough water to support a development up there. Mr. Albright and Mr. Scheffey will be at the meeting on Thursday with CLMA representatives to discuss this issue. President Anderson stated to the audience that CLMA has been an emergency water source for the Borough in the event of a catastrophe and the Borough does not want to see this taken away. Mr. Albright stated that CLMA is not going to treat the water and ifi it is not treated it cannot be put into the Borough system. Vice President Patterson stated that the Borough has been informed by CLMA that by September 30h their intentions are to drain the system and the reservoir and this will affect the wild water situation with the sewer. Whether CLMA follows through with September 30: remains to be seen. Ifthis happens there will be no emergency water. DEP will also be involved. Mr. Albright said the Water Authority sent a letter to the realtor informing them that will be no water available until Well 3 is done. Public Comments: Continued... Mr. Wayne Lesher asked to speak before Mr. Albright left. President Anderson gave Mr. Lesher a copy of the Engineer report Council just received. While Mr. Lesher was reading the document President Anderson continued with Mr. Wagner's report. September 4, 2018 Page 3 PABB01623 ENFORCEMENT Solicitor's Report - President Anderson reported in Mr. Wagner's absence that the Pump Station on Lot 30 has legally had no movement although she met with Ms. Holman, who is the receiver for this property, and issued a warning because of overgrown weeds. The weeds were taken care of within a week. Public Comments: Continued Mr. Wayne Lesher stated this is not formally the avenue ofa appeals and he does not know what Council can do for him. Councilman Cless said Mr. Lesher needed to apply to the Zoning Hearing Board ifhe wants to challenge any zoning laws. Mr. Lesher has already challenged a sidewalk permit with Mr. Albright and informally with Councilman Cless. Council cannot provide Mr. Lesher with any ruling tonight; however, the Borough Engineer is available for any questions Mr. Lesher might have. Mr. Lesher is challenging the sidewalk side slope ofhis building property in the development. Mr. Lesher then goes on quoting and referencing from various code documents and ordinances dealing with cement sidewalks from both PennDOT and the Borough. Mr. Albright told Mr. Lesher he needed to put in sidewalks at his new housing site because ofzoning rules. Mr. Lesher stated none ofthe other homes surrounding his site had sidewalks. Mr. Lesher admitted his son made the mistake when he only made the sidewalk three feet wide, instead of four feet wide. Mr. Lesher put pavers on the sidewalk to make it wider. Mr. Albright did not approve the pavers and said he would speak to the engineer about this. Mr. Lesher was also questioning COG's limit of responsibility. President Anderson cut Mr. Lesher off because he went well over the 10 minute limit and told him to ask the Zoning Hearing Board about his issues. HRG Engineer Postick responded to Mr. Lesher. These two men discussed this issue more out in the hallway. Enforcement Committee Report Councilman Weller reported residents are getting their sidewalks fixed. He will take a walk around to see what has been done. He will visit those residents he has not heard from. In addition, there are some residents allowing out oft town people to bring their trash to town for garbage pickup which is technically theft of services. BEO Nazzaro put door knockers on two properties. Mr. Weller stopped to speak with one lady and was informed she no longer lives in her home. Mr. Weller will speak to the person leaving their trash at this empty home. Mr. Weller wants to speak to the parties involved and ifhe gets nowhere with this approach then he will send out letters. President Anderson stated that she, Councilman Cless and Solicitor Wagner met and decided they will change some of the verbiage in the ordinance concerning the unlawful deposit of garbage. It will specifically state that garbage cannot be brought in by a non-resident and this revised ordinance will be posted in the paper for the two week period as required by law. This issue will also be posted in the newsletter to inform residents that both the home owner and the person doing the illegal dumping can be charged with theft of services. Mayor's Report - Mayor Krammes said the mural on the pharmacy wall will be dedicated during the Street Fair from 2-3 p.m. The Mayor also introduced PEO Kristen Johns to Council. She started work this week. She is going to be focusing on the two hour parking in the square, parking the wrong way and parking too close to intersections. Borough Enforcement Officer's Report - BEO Nazzaro reported a busy August. He did many overnight and early morning patrols with no major issues found. He issued the following warnings: Parking (9); abandoned vehicle (2) and was moved; uninspected vehicle on public street (5); littering (1); cemetery September 4, 2018 Page 4 PABB01624 issues (2); park hours (1); trash (1); grass/weeds (1); agpnisvedsymn-Holen glass on front porch (1); cans left at curb (2). BEO Nazarro assisted the Dog Warden in search for a missing dog. The dog returned on its own after several days. He assisted a driver with a tire change. He spoke to Join Hands once regarding items left at their dock area and around their Community Aid bin. For two days Mr. Nazzaro searched for the source of an overwhelming burnt rubber smell and thick haze. He received many complaints and sO did Council. On the third day, he found the source was Frank Bailor's fields behind E. Main Street. The Mayor and BEO Nazzaro spoke to Mr. Bailor at length and BEO Nazzaro took pictures ofthe burnt tires and hay. Mr. Nazzaro cleared drains during a bad storm and checked on a downed tree on West High Street. He found a street sign run over and advised Borough employees. He observed a pickup towing a camper hit and twist a sign at Barnett Woods and East Main Street. The driver stopped and BEO Nazzaro gained his driver' S information and advised Borough employees about this incident. He continued to check Tressler Preserve due to juveniles using this area heavily for swimming. He also met with Council regarding illegal curb dumping. He spoke to the two residents believed to be allowing this. He found bags from outside the Borough dumped at one home two weeks in a row, took pictures and left a warning doorknocker for the resident. ADMINISTRATIVE Announcements and Correspondence President Anderson stated budget meeting dates will be October 15, 16 and 17 at 4:00 p.m. She received notification from the Perry County Conservation District for an event called Tire Wars to be held Saturday September 15, 2018 at the Oliver Township Building from 8:00 a.m. 12:00 p.m. Iti is approximately $2.00 per tire with truck tires being $5.00 and tracker trailer tires $15.00. President Anderson stated last month Council had preliminarily approved an ordinance to make a four way stop at West McClure and South Church Streets. It was advertised for the mandatory two week period. Councilman Weller made the motion to approve and pass Ordinance # 335, seconded by Councilman Summers. Motion carried. President Anderson stated the need for Ordinance #335 brought to Council's attention that there were other places in the borough in need of stop signs. Secretary Shope said she forwarded this new ordinançe to Solicitor Wagner but has not heard back to date. Planning Commission Report - Melanie Rowlands had no report. Administrative Committee Report Councilman Cless addressed two leases that were ready for renewal.. IOOF 380 and Diakon and requested new insurance certificates from those tenants. He investigated several reports of illegal garbage dumping in the Borough at 207 Patio Court, 207 West High Street and a rental property on East Main St. He obtained various surveillance photos and met with the Enforcement Committee and BEO to discuss courses of action. He prepared an ordinance to legalize stop signs in Lakeside Development and to address the theft of services allegations for illegal dumping by amending the solid waste ordinançe. He met with borough Engineer Mike Postick ofHRG to review noncompliance issues of a newly installed sidewalk in Lakeside Development. He met with Vice President Patterson and ai representative ofCupp Insurance Agency to discuss comparative insurance costs for the Borough. He is awaiting a proposal for blanket insurance coverage for the Borough from Cupp's. Mr. Cless also talked with George Clouser (Real Estate Appraiser) regarding the issuance of the Eckert variance and zoning regulations with that property. Mr. Eckert is going to install rough plumbing during the construction process, but, has no plans to request sewer and water for thei immediate future. Along with that, he has not received the documents from Solicitor Wagener to proceed with the C1 to R1 zoning change. September 4, 2018 Page 5 PABB01625 FEMA/PEMA Report - Councilman Cless had no report. PCBA/COG - Mr. Albright had nothing to report. Capital Tax Collection Bureau Report - Councilman Smith had nothing to report except the next meeting will be in October. AESTHETICS Aesthetics Committee Report Councilman Summers reported the Borough did not get the paint grant from Home Depot. He would like to work the paint costs into the budget for next year. He has volunteers on standby to paint the ballfield grandstand, etc. Mr. Summers praised Mondie Cunningham, Rick Robinson and President Anderson for their work getting the town square ready for the Street Fair weekend by pulling weeds, etc. He and Mr. Albright installed the rain barrel down at the spring so now there is water for use in watering plants, etc. Commissioner Naylor will supply the town Christmas tree this year. November 25, 2018 will be the town tree lighting. FINANCE, INSURANCE, AND SAFETY Finance, Insurance & Safety Report Vice President Patterson stated they received the quote from Blue Cross, but it is for this year. Councilman Smith spoke to this matter. He stated last month Borough employees were looking for some changes to the existing insurance policy. Councilman Smith spoke with Gary to see what the Borough is currently spending a month for the four employees on the plan and what the details are. Gary said the new numbers will not be available until mid to late October SO he might not have these numbers for the budget meeting. Grants - Councilman Smith reported he spoke with the Borough engineer on August 24, 2018 and they are going to take a look at the multi-modal grant from PennDOT to make our sidewalks ADA compliant. Hopefully in October he will present the scope oft their work to council. This particular grant does have matching funding available. He believes it is 30%. The UV grant should be announced sometime in September. Personnel Committee Report- Councilman Smith had nothing to report. RIGHTS OF WAY & OTILITIES Rights of Way & Utilities Committee Report - Vice President Patterson reported they will have the final walkthrough for road improvement for West McClure and Church Streets. Two laterals were replaced on West High Street. There was a storm water issue on Walnut Alley and that should be completed this week. It was brought up earlier about the Carson Long Military Academy wanting to shut off their water and sewer systems. They asked for some ideas on how to proceed sO Mr. Hartman and Mr. Patterson went up to speak with them and what has to be done is to have CLMA pull the water down, shut the valves off, drain the reservoir and at that point in time the Borough will see how much wild water they have coming into the sewer. DEP will be involved with this also. Engineer Postick was asked to come back in from his sidebar with Mr. Lesher in the hallway. September 4, 2018 Page 6 PABB01626 Fire Company -] Land Lease Approval Mr. Justin Kretzing reported the Fire Company wanted to finalize the land lease which is for 3,148 square feet which would be the southwest corner ofthe property where the red building is located and their driveway would be graded sO they could drive around that building. He presented three copies to Council, Engineer Postick just wanted to make sure the Fire Company was comfortable with finalizing this agreement. This exchange ofl land if not monumental, but Mr. Postick wanted to make sure everyone is comfortable with it and will look at it by the next meeting. This was acceptable to Mr. Kretzing. Mr. Chad Tressler mentioned Mr. Watson was going to submit this to the Planning Commission and bring it tonight, but Mr. Watson was not in attendance. It should be submitted in the next week to the Planning Commission and the Fire Company will present this again to Council next month. Mr. Tressler thanked Council for their patience. Mr. Justin Kretzing mentioned the Fire Company is going to keep the millage at .7 for one more year and then re-evaluate next year to see if an increase to .8 would be needed. Mr. Kretzing stated they got an email from DEP the second week in August stating they were. hoping to make a decision next week as to what would happen with the permit for Well 3 but it is now three weeks later and the Fire Company has yet to get a letter. President Anderson said Council will review the land lease agreement, make sure everything is fine from an engineering standpoint, although it has been legally approved by everyone. Council will contact Mr. Kretzing or Mr. Tressler with thumbs up or not. CLOSING COMMENTS There being no further business, upon motion by Councilman Weller, seconded by Vice President Patterson, the meeting adjourned at 7:58 p.m. The next meeting is Tuesday, October 2, 2018 for a regular meeting at 7:00 p.m. Motion carried. Respectfully submitted, Ratkeen millu Kathleen Miller, Assistant Secretary