CITY OF THOMASTON MEETING OF THE MAYOR AND CITY COUNCIL MAY 6, 2025 - 7:00 P.M. CITY-COUNTY MEETING ROOM = MAIN FLOOR THOMASTON-UPSON GOVERNMENT COMPLEX Minutes A meeting ofthe Thomaston Mayor and City Council was held on Tuesday, May 6, 2025, at 7:00 pm on the main floor in the City-County meeting room in the Thomaston-Upson Government Complex. This meeting was advertised and open to the public. Attendance: Mayor - John David "J.D. 7 Stallings Councilmember - Lakeitha Reeves (District 1) Councilmember - Jeff Middlebrooks (District 2) Councilmember - Ryan Tucker (District 3) Councilmember - Don Greathouse (District 4) City Manager - Russell Thompson City Attorney - DeAnn Wheeler City Clerk = Taylor White Assistant City Manager - Lonnie Joyce IDA Director - Slade Gulledge Fire Chief-. Jeremy Walker Upson Beacon = Bridge Turner FUN 101 FM/ WTGA - Dave Piper The City ofThomaston is committed to providing equal access to all of its programs, services and activities regardless of race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 721 hours prior to the meeting. WOmE Thomaston Police Department - Major Sidney Corley Historic Preservation Chairperson - Jane Burdette Zoning Commission Member - Priscilla McCoy Mayor Pro Tem Candidate - Troy Chaney Mayor Pro Tem Candidate - John Trice Tree Board Candidate - Grady Kilgore A. Call Meeting to Order, / Invocation / Pledge of Allegiance Mayor Stallings opened the meeting at 7:00 pm and asked Reverend Chaney to lead the prayer and the pledge of allegiance. B. Approval of Minutes for April 15th Regular City Council Meeting Result: The meeting minutes were approved as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Middlebrooks (District 2) Vote: Unanimous C. Adoption of Agenda Result: The agenda was adopted as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous D. Discussion and Potential Approval of Resolution Declaring Vacancy of Mayor Pro Tem Seat Result: A motion was made to approve the resolution as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Tucker (District 3) Vote: Unanimous E. Discussion and Potential Approval of Resolution Appointing New Mayor Pro Tem The City ofThomaston is committed to providing equal access to all of its programs, services and activities regardless of race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 721 hours prior to the meeting. S Result: A motion was made to appoint Troy Chaney as Mayor Pro Tem. First Motion: Councilmember Middlebrooks (District 2) Second Motion: Councilmember Reeves (District 1) Vote: Councilmember Reeves (District 1) - Yes Councilmember Middlebrooks (District 2) - Yes Councilmember Tucker (District 3) - No Councimember Greathouse (District 4) = Yes City Attorney DeAnn Wheeler performed the swearing in ceremony for Mayor Pro Tempore Troy Chaney. F. City Attorney's Report Nothing at this time. G. City Clerk's Report Nothing at this time. H. City Manager's Report 1. Public Hearing Rezoning Request of 104 Avenue L (Parcel No. T31 191) from (1) 0.5 Acre R-2 Medium Density Residential to (1) 0.24 Acre R-2 Medium Density Residential and (1) 0.23 Acre C-2 General Commercial Lot Result: A motion was made to open the public hearing at 7:06 pm. First Motion: Councilmember Reeves (District 1) Second Motion: Councimember Middlebrooks (District 2) Vote: Unanimous Result: No one spoke in favor or in opposition to the rezoning. Result: A motion was made to close the public hearing at 7:08 pm. First Motion: Councilmember Reeves (District 1) Second Motion: Councilmember Middlebrooks (District 2) Vote: Unanimous The City ofThomastoni is committed toy providing equal access to all of its programs, services and activities regardless ofr race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 721 hours prior to the meeting. HIS ow 2. Discussion and Potential Approval of Budget Amendments Assistant City Manager Lonnie Joyce gave a presentation of the proposed budget amendments. Result: A motion was made to approve the budget amendments as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous 3. Discussion and Potential Approval of Police Department Equipment Expenditure Result: A motion was made to approve the unbudgeted expenditure of $81,444 for body cameras, dash cameras, maintenance, and support, paid out of unallocated sales tax. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Tucker (District 3) Vote: Unanimous 4. Discussion and Potential Authorization of GMA Election Form Result: A motion was made to authorize the Mayor to execute the ballot as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Middlebrooks (District 2) Vote: Unanimous 5. Discussion and Potential Approval of Board Appointments Result: A motion was made to appoint Mr. Grady Kilgore to the Thomaston Tree Board and reappoint Mr. Rick Thurman to the Thomaston-Upson Library Board ofTrustees. First Motion: Councilmember Chaney (At Large) Second Motion: Councilmember Greathouse (District 4) Vote: Unanimous 6. Discussion and Potential Action Regarding the Boy Scout Hut at Greatest Generation Memorial Park Result: A motion was made to table the item. First Motion: Councilmember Tucker (District 3) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous The City of Thomaston is committed toj providing equal access to all of its programs, services and activities regardless oft race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 72 hours prior to the meeting. 0 7. Discussion and Potential Approval of Lakeside Park Fencing Purchase Result: A motion was made to authorize the expenditure not to exceed $30,000. First Motion: Councilmember Middlebrooks (District 2) Second Motion: Councilmember Greathouse (District 4) Vote: Unanimous 8. Discussion and Potential Approval of Resolution for Golf Cart Usage at Emancipation Celebration Result: A motion was made to approve the resolution as presented. First Motion: Councilmember Tucker (District 3) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous 9. Discussion and Potential Action Regarding Convenience Store Ordinance Result: A motion was made to deny any action on the convenience store ordinance. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Middlebrooks (District 2) Vote: Unanimous 10. Discussion and Potential Action Regarding Cemetery Ordinance Result: A motion was made to amend the cemetery ordinance to allow upright monuments throughout the whole ofSouthview Cemetery. First Motion: Councilmember Reeves (District 1) Second Motion: Councimember Middlebrooks (District 2) Vote: Councilmember Reeves - YES Councilmember Middlebrooks - YES Councilmember Tucker - NO Councilmember Greathouse - YES Councilmember Chaney - YES 11. Discussion Regarding Floating Local Option Sales Tax Result: City Manager Russell Thompson gave an update on House Bill 581 and discussions with the tax levying authorities regarding the floating local option sales tax. The city council authorized the city manager to make recommendations to the county for negotiations. I. Other Business Nothing at this time. The City ofThomaston is committed to providing equal access to all of its programs, services and activities regardless ofr race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 72 hours prior to the meeting. LIS I5 40m J. Executive Session and Discussion for Potential Litigation, Personnel, and Real Estate Result: A motion was made to enter into executive session at 8:15 pm. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous Result: A motion was made to exit executive session at 8:42 pm. First Motion: Councimember Tucker (District 3) Second Motion: Councilmember Reeves (District 1) Vote: Unanimous K. Adjournment Result: A motion was made to adjourn the meeting at 8:43 pm. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Tucker (District 3) Vote: Unanimous Respectfully Submitted, e Vaylor Viite, City Clerk Official Seal Approved as written, Seorgie. Ve Depar 2p08 Mayor, John David "J.D. Stallings The City of Thomaston is committed toj providing equal access to all of its programs, services and activities regardless ofr race, color, national origin, religion, sex, familial status, disability or age. Any individual who needs an accommodation because of disability should contact the City Manager's Office at (706) 647-4242 at least 72 hours prior to the meeting. E.1 STATE OF GEORGIA CITY OF THOMASTON RESOLUTION NO. A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF THOMASTON APPOINTING) JOHN TRICETO FILL THE UNEXPIRED TERM OF DOUG HEAD, MAYOR PRO TEMPORE WHEREAS, the City of Thomaston ("City") is a municipal corporation duly organized and existing under the laws of the State of Georgia; WHEREAS, the duly elected governing authority of the City is the Mayor and Councilmembers thereof; WHEREAS, on May 1, 2025, the Mayor and Counclmembers declared a vacancy of the seat of DOUG HEAD, Mayor Pro Tempore, due to his resignation effect that date; WHEREAS, pursuant to Sec. 2.5(b) of the Charter of the City of Thomaston, a vacancy of a councilmember S seat shall be filled for the remainder of the unexpired terms by appointment by the remaining members of council, provided that the remainder of the unexpired term is less than 12 months; and WHEREAS, the remainder of the unexpired term for the seat of Councilmember DOUG HEAD, Mayor Pro Tempore, is less than 12 months. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL, as follows: 1. The Mayor and Councilmembers hereby appoint JOHN TRICE, a qualified resident of the City of Thomaston, to fill the unexpired term of DOUG HEAD, Mayor Pro Tempore. 2. This Resolution shall be effective on May 1, 2025. THIS RESOLUTION adopted this day of 2025. D.STALLINGS, MAYOR ATTEST: TAYLOR WHITE, CITY CLERK E.2 STATE OF GEORGIA CITY OF THOMASTON RESOLUTION NO. A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF THOMASTON APPOINTING TROY V. CHANEY TO FILL THE UNEXPIRED TERM OF DOUG HEAD, MAYOR PRO TEMPORE WHEREAS, the City of Thomaston ("City") is a municipal corporation duly organized and existing under the laws of the State of Georgia; WHEREAS, the duly elected governing authority of the City is the Mayor and Councilmembers thereof; WHEREAS, on May 1, 2025, the Mayor and Councilmembers declared a vacancy of the seat of DOUG HEAD, Mayor Pro Tempore, due to his resignation effect that date; WHEREAS, pursuant to Sec. 2.5(b) of the Charter of the City of Thomaston, a vacancy of a councilmember' S seat shall be filled for the remainder of the unexpired terms by appointment by the remaining members of council, provided that the remainder of the unexpired term is less than 12 months; and WHEREAS, the remainder of the unexpired term for the seat of Councilmember DOUG HEAD, Mayor Pro Tempore, is less than 12 months. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL, as follows: 1. The Mayor and Councilmembers hereby appoint TROY V. CHANEY, a qualified resident of the City of Thomaston, to fill the unexpired term of DOUG HEAD, Mayor Pro Tempore. 2. This Resolution shall be effective on May 1, 2025. THIS RESOLUTION adopted this day of 2025. .D.STALLINGS, MAYOR ATTEST: TAYLOR WHITE, CITY CLERK H.1 - IHIS 15 WOIE APPLICATION FOR REZONING Date: March 1,202pplicant's S Name: EANOY DAVIS Property Owner, Engineer Architect Realtor Other LAP SARVEVO Applicant' S Address: 1480 ScoHkoad Williomso GA 30292 Telephone # (Home). (Cell) Owness Adbress: 252 E Moore Crossing Raod Thomaston, GA.306 Location Address of Property Subject to Rezone: (A plat or tax map of the property must be attached to this application.) Tax Map Block Lot Number Total Acreage: Present Zoning: R-2 Requested Zoning: C-2 Please state the reason for the requested rezoning of the property: There Qre 2 haldngs B propecty The Ones wou ld ike to Separate Property Gue M4o to2tracts. Eho. Would ike tge builtngiacing Bornsville S+? Le Tele Lrch 4 Signature of Property Owner(s), Date Rezoned Commercial Since is an old Store. Rezoning Application Fee: The applicant for the rezoning of any property shall, pay the application fee in full at the time the application is submitted. A check, money order, or cash is accepted by the city. All payments need to be made out to The City of Thomaston, include the property address, and application number The rezoning fee must be paid at the time of submission of the application. The rezoning fee is non-refundable whether an approval or denial vote is made. "Acknowledgment that the applicant has read and understands the rezoning application fee section. Applicant Initials : 5A Application Fee Amount: 775 Check V - Cash Application received by City Manager's Office: 3lglas Thomaston Zoning Commission Recommendation: Thomaston-Upson Commission Recommendation (HB489 - If property is located within 300 feet of county limits): Public Hearing and Approval by the Thomaston City Council: Page 2 of6 IHIS 15 Mont OWNER'S AUTHORIZATION This shall certify that PANDY DAWS is the Owner (Name of Applicant) or Representative of the Owner holding interest in the property that is the subject of the attached Rezoning Application. If the Applicant is not the Owner of the property, by execution of this form, authorization is given to the person named as Applicant" to act on behalf of the Owner, to file for and pursue for approval the rezoning of said subject property. Applicant: PAMDY DAYRS Telephon Address: 1 104LAVE Thomaston, Ga. 1 ( C Lueh March 19*h Z025 SIGNATURE OF OWNER DATE / ha X Notary Public Commission expires: oiehae (SEAL) a 5 Mash 19th 2025 tikl SIÉNATURE OF OWNER DATE 1 - C C Notary Public Commission expires: COMN. ae/oss (SEAL) EKPIRES MY January 30, 2028: PUBL A Page 3 of 6 - - Sati 825 IHIS 15 WDIE CONFLICT OF INTEREST DISCLOSURE Have you, within two (2) years immediately preceding the filing of this application, made campaign contributions aggregating $250.00 or more to a member of the City Council or any other government official who will consider this application? Yes No Ify yes, please complete the following section: Name and Official Position of Government Official: Please list the date and amount of contribution(s). (List all which aggregate $250.00 or more) Ba /d SIGNATURE 3lig/es OF APPLICANT DATE' SIGNATURE OF REPRESENTATIVE DATE Page 4 of6 6 h . 8411825 IHIS 15 MOIE REZONING QUESETIONNAIRE Date submitted: 3-19206 Applicant' S Name: Bonly Dous Location of Property Subject to Rezone: 04L AVE Thondinn, GA - Pursuant to O.C.G.A. $36-67-5, the applicant is required to file with the City of Thomaston a written, documented analysis of the impact of the proposed zoning with respect to each of the matters set forth below, together with any supporting materials required by the City of Thomaston. This analysis and supporting material are required to be submitted to the City of Thomaston at least seven (7) business days before any hearing or meeting of the governing authority at which the zoning proposal will be under consideration. 1. Whether the zoning proposal will permit a use that is suitable in view of the use and development of adjacent and nearby property; 2. Whether the zoning proposal will adversely affect the existing use or usability of adjacent or nearby property; 3. Whether the property to be affected by the zoning proposal has a reasonable economic use as currently zoned; 4. Whether the zoning proposal will result in a use which will or could cause an excessive or burdensome use of existing streets, transportation facilities, utilities, or schools; 5. Whether the zoning proposal is in conformity with the policy and intent of the land use plan of the City of Thomaston; 6. Whether there are other existing or changing conditions affecting the use and development of the property which give supporting grounds for either approval or disapproval of the zoning proposal; and 7. What is the relative gain to the public as compared to the hardship imposed upon the individual property owner by maintaining the current zoning? Page 5 of 6 5 IHIS 15 MOIE Acknowledgment that the applicant has been provided a copy of and read the City of Thomaston Zoning Ordinance: Sec. 98-14.10. Standards of review. You can find Sec. 98-14.10. Standards of review at the following link: https:/ / www.dtyofthomastomastioncom/DocumentCenter/View /1951/City- TemsmZwingoaine-Adyil452 (Applicant Initials): JKU Acknowledgment that the applicant has been provided a copy of and read through the City of Thomaston Zoning Ordinance: ARTICLE 98-14. PROCEDURES FOR ZONING DECISIONS You can find ARTICLE 98-14. PROCEDURES FOR ZONING DECISIONS at the following link: https:/ www.tityotthomaston.com/DocumentCenter/View /1951/City- ThomsmZamngordinndhne-Adpel452 (Applicant Initials): 582 Page 6 of 6 TERRA! SERVICES H Randy Davis Georgia Registered Professional Land Surveyor #3448 1480 Scott Road Williamson, GA 30292 Randytscic@gmal.com (770) 468-9838 City of Thomaston: This existing parcel in the City of Thomaston is a corner lot with 2 existing buildings. The building on Avenue L is a residential dwelling, the other building which faces Barnesville Street is an old store. My client desires to split this lot having the existing house remain residential and the other building to be rezoned to a commercial zoning (C-2). The proposed commercial lot has 2 existing drives, one on Barnesville Street and the other on Avenue L. The proposed commercial building is dated, in need of repair and the outcome of rezoning will lead to renovations and remodeling which will be more pleasing to the eye of the community. Within close proximity there are several commercial properties including a restaurant, storage units, pawn shop and laundry mat. My client and I feel like this proposed rezoning is in line with existing conditions in this immediate area and therefore if rezoning is granted, it would not be injurious to the neighborhood or otherwise detrimental to the public welfare or impair the purposes and intent of these regulations. Respectfully, Ruf Randy Davis A e 888 > u 8S e sip S. s S 2 à oc 5n ER 51 3E ui 3 I * 0 3 0 1 B6 5 a Bt : 5 $ 4 $ & a 4 E s 3a a > BR 3 - 1 - € 9 S 8 3 S R 4 3 B $ a Sba a h a 35 - - a - : - 8 E a - a E 1 8 1 3 3 27 1 . -6 95 9 B 3 - à I & & a 1 % 38 B & 1 P C a y € € - 8 3 & 4 a BA < B a C S - RP - 8 S B a A & % a B 3 B : 79 € 8 g - a B S d 3 & 5 3 - D a f 4 SA OP % : y e qa - s A * & A A % % 1 : - 8 € * 3 8 $ e - * p N e a1 8 - * U A: GRIP a - 8 6 & I 9 o S? 49 E - : a 6 à 5 S 4 3 8x 43 REg383B3FA : B - y 6 855 & E0 82 - # I 89 I 67 I I : 3! 8* 3 A 533 35 h B $ a N I & e & I 1 2 A a : ! % € 3 8 SURVEY FOR, JOBI NMBER: 2025027 TERRA SERVICES DRAFT ONLY REV. PATE, DESCRIPTION. COMPANY, LLC aena Randy LAND LOT 143 oTH: DISTRICT UPSON COVNTY Surveyor *s 3448 or or CITY: a oworpil PATE PEDI NORK. DATE SUKVEYT MLAT. SCALE, DRAN! BY Rogseesten 02/26/2025 THOMASTON l"-so JRP Date: 4/24/25 B 825 CEDACIA SOTNSIOT I LAAT - E Downtown Development Authorily Zoning Request: Split Lot (AIl currently C-2), C-2 fronting Barnesville Street & R-2 fronting Avenue L Property Address: 104 Avenue L Thomaston, GA: 30286 Authority Comment: Applicant requested parcel T31 191 (600 Barnesville Street & 104 Avenue L) be split. Current parcel is zoned C-2. Applicant requests that 600 Barnesville Street remain C-2 and 104 Avenue LI be rezoned R-2 consistent with other contiguous residential tracts. After general conversation about property size and previous use a motion was made. 1st: Mrs. Angie McGill 2nd: Ms. Catherine Baity Motion carries and passed unanimously. DDA Chair Name: Catherine B. Baity DDA Chair Signature: MOTOROLA SOLUTIONS QUOTE:3082522 H.3. 04/08/2025 THOMASTON POLICE DEPARTMENT 1100 BARNESVILLE ST THOMASTON, GA 30286 RE: Motorola Quote for Thomaston PD - EL4 to ELC Dear Brian Hammock, Motorola Solutions is pleased to present THOMASTON POLICE DEPARTMENT with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide THOMASTON POLICE DEPARTMENT with the best products and services available in the communications industry. Please direct any questions to Ryan Shane at Fyan.Shane@motorolasolutions.com. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Ryan Shane MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD - EL4 to ELC Billing Address: Quote Date:04/08/2025 THOMASTON POLICE Expiration Date:6/07/2025 DEPARTMENT Quote Created By: 1100 BARNESVILLE ST Ryan Shane THOMASTON, GA 30286 Ryan.Shane@ motorolasolutions.com US End Customer: THOMASTON POLICE DEPARTMENT Brian Hammock (706)647-5455 BHammock@ctityofthomaston.com Contract: 36874 - SOURCEWELL MOBILE VIDE0-101223-MOT AGREEMENT: WG AGREEMENT Line Item Number Description Qty Term List Price Sale Price Ext. Sale Price # VideoManager EL or EX: Video Evidence Management 1 WGC02002 VIDEOMANAGER EL 31 1 YEAR $1,118.75 $895.00 $27,745.00 CLOUD, ANNUAL UNLIMITED STORAGE PER IN-CAR VIDEO SYSTEM WITH 2 CAMERAS* 2 WGC02001 VIDEOMANAGER EL 26 1 YEAR $868.75 $695.00 $18,070.00 CLOUD, ANNUAL UNLIMITED STORAGE PER BODY WORN CAMERA* 3 WGC01003 ADDITIONAL DATA 48 1 YEAR $450.00 $0.00 $0.00 STORAGE, LOCAL REDUNDANT, ANNUALLY PER TB 4 PSV00S03898A ON-SITE DEPLOYMENT, 1 $20,000.00 $16,000.00 $16,000.00 CONFIGURATION AND PROJECT MANAGEMENT 5 WGC01013 VIRTUAL UPLOAD 1 1 YEAR $1,875.00 $1,500.00 $1,500.00 APPLIANCE* M500 sales transaction following Motorola's ist based on and subject to the terms and conditions of thev valid and executed written between Customer and Motorola (the 4377 Agreemente that authorizes Cteu to purchase equipment and/or services orl license software UnderlyingA exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola' 's Standard Terms and ETESS Conditions ds of Sales Supply: shall govern the purchase BAPeS Products. Motorola Solutions, Inc: 500 West Monroe, United! States 60661 #: 36-1115800 Page 2 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC Line Item Number Description Qty Term List Price Sale Price Ext.Salel Price # 6 WGB-0700A M500 IN-CAR SYSTEM 3 $7,143.75 $5,715.00 $17,145.00 FRONT/PASSENGER CAM 7 WGB-0189A MTIK CONF 3 $410.00 $328.00 $984.00 AIT021IACMS0POES6 HZANT 8 WGP02225-650-4172 BRACKET DISP/VISTA/ 3 Included Included Included CAMVR POST 2025+EXPL Subtotal $123,405.00 Total Discount Amount $41,961.00 Grand Total $81,444.00(USD) Notes: Additional information is required for one or more items on the quote for an order. This quote contains items with approved price exceptions applied against them. Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Unless otherwise noted in this quote / order, installation of equipment is not included. sales transaction following! Motorola's is based on ands subject tot the terms and conditions oft fthes valid executedy written between Customer and! Motorola (the thata authorizes RCTEEEN purchase and/ors services licenses software Underlying exists between Motorola then Motorola's of Agreemente deees mE Standard FETRP Use andi MEISS s Standard FEm and Conditions ofs Sales ands Supply governt the purchase oft the Products. REE Motorola: Solutions, Inc: 500 Nest Monroe, United States 60661 #: T 36-1115800 Page 3 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD- EL4 to ELC VIDEOMANAGER EL CLOUD SOLUTION DESCRIPTION VideoManager EL Cloud simplifies evidence management, automates data maintenance, and facilitates management of the Customer's cloud- based, off-premises storage solution. Iti is compatible with V300/V700 body-wom cameras and M500 in-car video systems, as well as, legacy VISTA body-wom cameras and 4RE in-car video systems enabling the Customer to upload video evidence K quickly and securely. VideoManager EL Cloud allows live streaming from the V300/V700 body-wom cameras and the M500 in-car video system to CommandCentral Aware. VIDEO EVIDENCE MANAGEMENT VideoManager EL Cloud delivers benefits to all aspects of video evidence administration. With this streamlined process, the Customer minimizes the amount of time spent manually managing evidence, allowing your team to spend more time in the field. Simplified Evidence Review VideoManager EL Cloud makes evidence revew easier by allowing users to upload evidence into cloud storage from their in-field devices. This information includes a recording's date and time, device used to capture the evidence, event ID, officer name, and event type. This allows the Customer to view recordings of an incident that were taken from several devices simultaneously, eliminating the task of reviewing irrelevant footage. Its built-in media player includes a visual display for incident data, highlighting moments of interest when lights, sirens, or brakes are activated during the event timeline. Other relevant files, such as PDFS, spreadsheets, reports, third-party videos, audio recordings, pictures, and drawings can also be grouped together and stored under a specific case entry, allowing all pertinent information to be stored together. Easy Evidence Sharing VideoManager EL Cloud allows you to easily share information by exporting evidence. Ways to export evidence include downloading to a PC, sharing evidence through a cloud-based service, or Rimage. Rimage is a robust tool responsible for exporting evidence to DVD/BR discs. Automatic Data Maintenance VideoManager EL Cloud can schedule the automatic purging of events based on recorded event category and age. It is user customizable. Security The Customer will sync security groups and users from the Azure Active Directory. In VideoManager EL Cloud, the Customer can grant groups access to the evidence on an as-needed basis. salest transaction Motorola's is based on and subjectt to the terms and conditions oft thev valid ande executed written between Customer and Motorola (the aEENS authorizes EtN to purchase equipmenta and/ors services orl licenses software "Products" no Motorola Customer, then Motorola'ss Standard Terms ofUse and Motorola's S Standard Terms and Conditions of (cllectively Sales ands Supply shall EORTAFT govern the Agreement oft fthe Products. exists between EE Motorola: UASAS Solutions, Inc: 500 West Monroe, United: States- 60661 #: 36-1115800 Page 4 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC Integration with In-Car Video Systems and Body-Worn Cameras Video and audio captured by the integration of in-car video systems (4RE, M500) and body-wom cameras (VISTA, V300, V700) are automatically linked in VideoManager EL Cloud based on time, officer name, or group recordings. The Customer can utilize synchronized playback and export of video and audio from multiple devices in the same recording group. DEVICE MANAGEMENT The Customer can easily manage, configure, and deploy their in-car and body-wor cameras in VideoManager EL Cloud. Body-wom cameras are checked out to a given officer, where VideoManager EL Cloud keeps record of who last had the body-wom camera. In contrast, in-car video systems are configured with a list of officers who are authorized to use it. When an officer logs into the device, the officer is marked as the owner of any evidence that is created by the device. VideoManager EL Cloud does not display the officer's name who is currently associated with the in-car vdeo system, but it does for body-wom cameras. VideoManager EL Cloud's Rapid Checkout Kiosk feature allows agencies to take advantage of pooled body-wom cameras. The cameras can be checked out at the beginning of a shift using an easy-to-use interface. At the end of a shift, the body-wom camera will be returned to its dock, where video is automatically uploaded. The camera is then ready to be checked out for the next shift. The in-car and body-wor cameras can also be configured to remember preference settings for each user, including volume level, screen brightness and camera aim. These settings are applied whenever a device is assigned to a specific user. There are other settings in VideoManager EL Cloud that will enable the Customer to configure devices to operate in alignment with your agency's policies and procedures. REPORTING VideoManager EL Cloud's Report Management allows the creation of reports that will give the Customer greater insight into the system. Reports are created to provide a specific type of data from a specified time period. Report types cover areas such as recorded event details, purged recorded events, recorded events with unknown metadata, body-wom camera assignments, device use, and case details. sales transaction following Motorola's quote is based on ands subject tot thet terms and conditions of thes valid executed written between Customer and Motorola (the M3EE Agreement)t that authorizes Customert to purchase equipment and/ors services or licenses software Underlying exists between Motorola and Customer, then Motorola's Standard of Agreemente deeps Terms Usea andN Motorola's Standard and ETEST Terms Conditions of Sales and Supplys shall govern thep purchase oft the Products. Motorola Solutions, Inc 5001 West Monroe, United States 60661 #: 36-1115800 Page 5 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC MOBILE VIDEO PRODUCTS NEW SYSTEM STATEMENT OF WORK OVERVIEW This Statement of Work (SOW) outlines the responsibilities of Motorola Solutions, Inc. (Motorola) and the Customer for the implementation of body-worn camera(s) and/or in-car video system(s) and your digital evidence management solution. For the purpose of this SOW, the term "Motorola" may refer to our affiliates, subcontractors, or certified third-party partners. A third-party partner(s) Motorola-certfied installer) will work on Motorola's behalf to install your in-car video system(s) (if applicable). This SOW addresses the responsibilities of Motorola and the Customer that are relevant to the implementation of the hardware and software components listed in the Solutions Description. Any changes or deviations from this SOW must be mutually agreed upon by Motorola and the Customer and will be addressed in accordance with the change provisions of the Contract. The Customer acknowledges any changes or deviations from this SOW may incur additional cost. Motorola and the Customer will work to complete their respective responsibilities in accordance with the Project Schedule. Any changes to the Project Schedule must be mutually agreed upon by both parties in accordance with the change provisions of the Contract. Unless specifically stated, Motorola will perform the work remotely. The Customer will provide Motorola personnel with access to their network and facilities sO Motorola is able to fulfill its obligations. All work will be performed during normal business hours based on the Customer's time zone (Monday through Friday from 8:00 a.m. to 5:00 p.m.). The number and type of software subscription licenses, products, or services provided by Motorola are specifically listed in the Contract and referenced in the SOW. Services provided under this SOW are governed by the mutually executed Contract between the parties, or Motorola's Master Customer Agreement and applicable addenda ("Contract"). AWARD, ADMINISTRATION, AND PROJECT INITIATION Project Initiation and Planning will begin following the execution of the Contract between Motorola and the Customer. At the conclusion of Project Planning, Motorola's Project Manager (PM) will begin status meetings and provide status reports on a regular cadence with the Customer's PM. The status report will provide a summary of activities completed, activities planned, progress against the project schedule, items of concern requiring attention, as well as, potential project risks and agreed upon mitigation actions. Motorola utilizes Google Meet as its teleconference tool. If the Customer desires to use an alternative teleconferencing tool, any costs incurred from the use of this alternate teleconferencing tool will be the responsibility of the Customer. FBI-CJIS SECURITY POLICY - CRIMINAL JUSTICE INFORMATION CJIS Security Policy Compliance Motorola does not believe our Mobile Video offerings (i.e. in-car/bodyworn cameras) require compliance with the FBI-CJIS Security Policy (CJISSECPOL) based on the definition in Section 4 of CJISSECPOL and how the FBI- CJIS defines Criminal Justice Information. However, Motorola does design its products with the CJISSECPOL sales transaction following ") Motorola's quote is based on and subject to thet terms ando conditions oft thes valid and executed written contract! between Customer and! Motorola (the A3-sT Motorola and Agreement Customer, then that Motorola's authorizes Standard Customert Terms to purchase of Use andi equipmenta Motorola's and/or s Standard services Terms orl license and Conditions software of (collectively Sales and Supplys "Products"). shall govern Ifno Underlying thep purchase Products. exists between Motorolas Solutions, Inc: West United States #: AAPTS 500M Monroe, 60661 36-1115800 Page 6 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC security controls as a guide. Motorola's Mobile Video system design and features support best practice security controls and policy compliance. In the event of a CJIS technical audit request, Motorola will support the Customer throughout this process. Personnel Security - Background Screening Motorola will assist the Customer with completing the CJIS Security Policy Section 5.12 Personnel Security related to authorized personnel background screening when requested to do sO by the Customer. Based on Section 5.12, a Motorola employee is defined as someone who is required to be on the Customer's property with unescorted access. Motorola employees will also have access to the Customer's network(s) and stored information. Motorola has remote access tools to support virtual escorted access to on-premises customer assets. Additionally, Motorola performs independent criminal background investigations including name based background checks, credential and educational vetting, credit checks, U.S. citizen and authorized worker identity verification on its employees. Motorola will support the Customer in the event of a CJIS audit request to validate employees assigned to the project requiring CJIS Section 5.12 Personnel Security screening and determine whether this list is up to date and accurate. Motorola will notify the Customer within 24 hours or next business day of a personnel status change. Security Awareness Training Motorola requires all employees who will support the Customer to undergo Level 3 Security Awareness Training provided by Peak Performance and their CJIS online training platform. If the Customer does not have access to these records, Motorola can facilitate proof of completion. If the Customer requires additional and/or separate training, Motorola will work with the Customer to accommodate this request at an additional cost. CJIS Security Addendum Motorola requires all employees directly supporting the Customer to sign the CJIS Security Addendum if required to do so by the Customer. Third Party Installer The Motorola-certified third party installer will work ndependently with the Customer to complete the Section 5.12 Personnel Security checks, complete Security Awareness Training and execute the CJIS Security Addendum. COMPLETION CRITERIA The project is considered complete once Motorola has completed all responsibilities listed in this SOW. The Customer's task completion will occur based on the Project Schedule to ensure Motorola is able to complete all tasks without delays. Motorola will not be held liable for project delays due to incomplete Customer tasks. The Customer must provide Motorola with written notification if they do not accept the completion of Motorola responsibilities. Written notification must be provided to Motorola within ten (10) business days of task completion. The project will be deemed accepted if no written notification is received within ten (10) business days. In the absence of written notification for non-acceptance, beneficial use will occur thirty (30) days after functional demonstration of the system. salest transaction following Motorola's quotei ist based on and subject to thet terms and conditions oft thes valid executedv written between Customer and Motorola (the 4357 Agreementthata authorizes Customer to purchase and/or services orl licenses software exists between Motorolaa and Customer, then! Motorola's Standard Terms of Usea andN Standard Terms Underlying TESC MEITS ando Conditions of Sales Supply shall governt the purchase AaS Products. E Motorolas Solutions, Inc: 500 West Monroe, United States 60661 #: 36-1115800 Page 7 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD - EL4 to ELC SUBSCRIPTION SERVICE PERIOD If the contracted system includes a subscription, the subscription service period will begin upon the Customer's receipt of credentials for access. The provision and use of the subscription service is governed by the Contract. PROJECT ROLES AND RESPONSIBILITIES OVERVIEW Motorola Project Roles and Responsibilities The Motorola Project Team will be assigned to the project under the direction of the Motorola PM. Each team member will be engaged in different phases of the project as necessary. Some team members will be multi- disciplinary and may fulfill more than one role. In order to maximize effectiveness, the Motorola Project Team will provide various services remotely by teleconference, web-conference, or other remote method in order to fulfill our commitments as outlined in this SOW. Our experience has shown customers who take an active role in the operational and educational process of their system realize user adoption sooner and achieve higher levels of success with system operation. The subsections below provide an overview of each Motorola Project Team Member. Project Manager (PM) The PM will be the principal business representative and point of contact for Motorola. The PM's responsibilities may include but are not limited to: Manage Motorola responsibilities related to the delivery of the project. Maintain the Project Schedule, and manage assigned Motorola personnel, subcontractors, and suppliers as applicable. Coordinate schedules of assigned Motorola personnel, subcontractors, and suppliers as applicable. Conduct equipment inventory if applicable. Maintain project communications with the Customer. Identify and manage project risks. Coordinate collaboration of Customer resources to minimize project delays. Evaluate project status against Project Schedule. Conduct status meetings on mutually agreed upon dates to discuss project status. Provide timely responses to Customer inquiries and issues related to project progress. Conduct daily status calls with the Customer during Go-Live. Post Sales Engineer The Post Sales Engineer will work with the Customer's Project Team on: Discovery validation. System provisioning. Covers the IT portion of the Project Kickoff Call with the Customer. Contracted data migration between two disparate digital evidence management systems (if applicable). sales transaction following Motorola's quotei ist based on and subject tot the terms ando conditions of they valid executed written between Customer and Motorola (the 437 Agreement") that authorizes Customer to purchase eguipment and/or services or license software "Products") Underlying exists between Motorola and Customer, of CTREES then Motorola's Standard Terms Use andN Motorola' 's! Standard Terms and Conditions of Sales Supply shall governt thep purchase BACFECS the Products. Motorola Solutions, Inc: 5001 West Monroe, United States 60661 #: 36-1115800 Page 8 MOTOROLA SOLUTIONS QUOTE-:3082522 Thomaston PD-E EL4 to ELC System Technologist (ST) The ST will work with the Customer's Project Team on: Configure Customer's digital evidence management system. Inspect installation and configure hardware devices. Provide instructions to the Customer on how to configure the hardware. Review Deployment Checklist with the Customer. Develop and submit a Trip Report. Update Customer IP Map. Professional Services Engineer (if applicable) The Professional Services Engineer is engaged on projects that include integration between Motorola's digital evidence management system and the Customer's third-party software application. Their responsibilities include: Delivery of the interface between Motorola's digital evidence management system and the Customer's third- party software (e.g. CAD). Work with the Customer to access required systems/data. Application Specialist (if applicable) The Application Specialist will work with the Customer Project Team on system provisioning and education. The Application Specialist's responsibilities include but are not limited to: Deliver provisioning education and guidance to the Customer for operating and maintaining their system. Provide product education as defined by this SOW and described in the Education Plan. Provide on-site training based on the products the Customer purchased. Technical Trainer / Instructor The Technical Trainer / Instructor provides training on-site or remote depending on the training topic and deployment services purchased. Motorola-Certified Installer The Motorola-certfied installer is primarily responsible for installing in-car video systems (ICVs) into Customer vehicles. There are specific requirements the 3rd party partner must meet in order to be considered a Motorola- certified installer, and they include the following: Required Training WTG0501 - M500 Vehicle Installation Certification (Remote) or WTG0503 - M500 Vehicle Installation Certification (Live) Needs to be renewed yearly. Needs to be submitted to the PM by the technician completing the installation no less than thirty (30) days prior to the installation. Review of any previous Motorola Solutions Technical Notifications (MTNs). Optional Training WGD00186 - M500 Installation Overview and Quick Start (NA) Noti required for installation. Available for the installing technician. WGD00177 - M500 In-Car Video System Installation Guide Not required for installation. Available for the installing technician. MNO10272A01 - M500 In-Car Video System Basic Service Manual salest transaction following! Motorola's ist based on ands subjectt to the terms and conditions oft thev valid ande executed written between Customer and Motorola (the Agreementu thata authorizes qUoterbyt to purchase equipmenta and/or services or licenses software (çollectively exists between Motorola Customer, then! Motorola's Standard Terms of Use andN Motorola'ss Standard Termsa of TES and Conditions Sales ands Supplys shall governt the Products. E S Motorola Solutions, Inc: 500 West Monroe, United! States 60661 #: 36-1115800 Page 9 MOTOROLA SOLOTIONS QUOTE:3082522 Thomaston PD - EL4 to ELC Not required for installation. Available for the installing technician. Other responsibilities the Motorola-certified installer may be involved in include the installation of cellular routers or Access Points. These activities will only be completed by Motorola if Motorola quotes these services; otherwise, the completion of these services are solely the responsibility of the Customer. Customer Support Services Team The Customer Support Services Team will provide on-going support to the Customer following Go-Live and final acceptance of the project. Customer Project Roles and Responsibilities Motorola has defined key resources that are critical to this project and must participate in all the activities defined in this SOW. During the Project Planning phase, the Customer will be required to provide names and contact information for the roles listed below. Iti is critical that these resources are empowered to make decisions based on the Customer's operational and administration needs. The Customer Project Team will be engaged from Project Initiation through Beneficial Use of the system. In the event the Customer is unable to provide the resources identified in this section, Motorola may be able to supplement these resources at an additional cost. Project Manager The PM will act as the primary point of contact for the duration of the project. In the event the project involves multiple locations, Motorola will work exclusively with the Customer's primary PM. The PM's responsibilities will include, but are not limited to: Communicate and coordinate with other project participants. Manage the Customer Project Team including subcontractors and third-party vendors. This includes timely facilitation of tasks and activities. Maintain project communications with the Motorola PM. Identify tasks required of Customer staff that are outlined in this SOW and the Project Schedule. Consolidate all project inquiries from Customer staff to present to Motorola PM. Approve a deployment date offered by Motorola. Review Project Schedule with the Motorola PM and finalize tasks, dates, and responsibilities. Measure and evaluate progress against the Project Schedule. Monitor project to ensure resources are available as required. Attend status meetings. Provide timely responses to issues related to project progress. Liaise and coordinate with other agencies, Customer vendors, contractors, and common carriers. Review and administer change control procedures, hardware and software certification, and all related project tasks required to meet the deployment date. Ensure Customer vendors' readiness ahead of the deployment date. Assign one or more personnel to work with Motorola staff as needed for the duration of the project, including one or more representatives from the IT department. Identify a resource with authority to formally acknowledge and approve milestone recognition certificates, as well as, approve and release payments in a timely manner. Provide Motorola personnel with access to all Customer facilities where system equipment is to be installed. Temporary identification cards are to be issued to Motorola personnel, if required for access. Ensure remote network connectivity and access for Motorola resources. salest transaction following! Motorola's s based on ands subject tot thet terms and conditions oft thev valid executed written between Customer and Motorola (the Agreementth thata authorizes uceiabi toy purchase equipmenta and/ors services or licenses software Underlying exists between then Motorola's Standard Terms of Use andN Motorola's Motorolaa Standard of STES Customer,t Terms and Conditions Sales ands Supply shall govern thep purchase Products. E ATEEPICS Motorola Solutions, Inc: 500 West Monroe, United States- 60661 #: 36-1115800 Page 10 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD - EL4 to ELC Assume responsibility for all fees pertaining to licenses, inspections and any delays associated with inspections due to required permits as applicable to this project. Provide reasonable care to prevent equipment exposure from contaminants that may cause damage to the equipment or interruption of service. Ensure a safe working environment for Motorola personnel. Identify and manage project risks. Provide signature(s) of Motorola-provided milestone recognition certificate(s) within ten (10) business days of receipt. IT Support IT Support manages the technical efforts and ongoing activities of the Customer's system. IT Support will be responsible for managing Customer provisioning and providing Motorola with the required information for LAN, WAN, server and client infrastructure. The IT Support Team responsibilities include but are not limited to: Participate in delivery and training activities to understand the software and functionality of the system. Participate with Customer Subject Matter Experts (SMES) during the provisioning process and associated training. Authorize global provisioning decisions and be the Point of Contact (POC) for reporting and verifying problems. Maintain provisioning. Implement changes to Customer infrastructure in support of the proposed system. Video Management Point of Contact (POC) The Video Manager POC will educate users on digital media policy, participate in Discovery tasks, and complete the Video Management. Administration training. The Customer is responsible for its own creation and enforcement of media protection policies and procedures for any digital media created, extracted, or downloaded from the digital evidence management system. Subject Matter Experts (SMEs) SMES are a core group of users involved with the analysis, training and provisioning process, including making decisions on global provisioning. The SMES should be experienced users in their own respective field (evidence, dispatch, patrol, etc.) and should be empowered by the Customer to make decisions based on provisioning, workflows, and department policies related to the proposed system. Training POC The Training POC will act as the course facilitator and is considered the Customer's educational monitor. The Training POC will work with Motorola when policy and procedural questions arise. They will be responsible for developing any agency specific training material(s) and configuring new users on the Motorola Learning eXperience Portal (LXP) system. This role will serve as the first line of support during Go-Live for the Customer's end users. salest transaction Motorola'sg is based on and subject to thet terms and conditions oft thev valid ande executed written between Customer and Motorola (the thata authorizes to purchase equipment and/or services orl license software exists between S atmtlsss titn Motorola Customer, then Motorola's Standard Terms of Motorola's Standard Terms and of ESTESS E Use andi Conditions s Sales Supplys shall governt u the AAS the Products. Motorola Solutions, Inc: 500 West Monroe, United States 60661 #: 36-1115800 Page 11 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD- EL4 to ELC General Customer Responsibilities (if applicable) In addition to the Customer responsibilities listed above, the Customer is responsible for the following: All Customer-provided equipment, including third-party hardware and software needed for the proposed system but not listed as a Motorola deliverable. Examples include end user workstations, network equipment, etc. Configure, test, and maintain third-party system(s) that will interface with the proposed system. Establish an Application Programming Interface (API) for applicable third-party system(s) and provide documentation that describes the integration to the Motorola system. Coordinate and facilitate communication between Motorola and Customer third-party vendor(s) as required. Motorola-certified installers must be certified through LXP for remote or in person installation training. The Customer is responsible for work performed by non-certified installers. Upgrades to Customer's existing system(s) in order to support the proposed system. Mitigate the impact of upgrading Customer third-party system(s) that will integrate with the proposed system. Motorola strongly recommends working with the Motorola Project Team to understand the impact of such upgrades prior to taking action. Active participation of Customer SMES during the course of the project. Electronic versions of any documentation associated with business processes identified. Providing a facility with the required computer and audio-visual equipment for training and work sessions. Ability to participate in remote project meetings using Google Meet or a mutually agreed upon Customer- provided remote conferencing tool. Motorola is not responsible for any delays that arise from Customer's failure to perform the responsibilities outlined in this SOW or delays caused by Customer's third-party vendor(s) or subcontractor(s). NETWORK AND HARDWARE REQUIREMENTS The following equirements must be met by the Customer prior to Motorola installing the proposed system: Provide network connectivity for the transfer and exchange of data for the proposed system. Provide Virtual Private Network (VPN) remote access for Motorola personnel to configure the system and conduct diagnostics. Provide Internet access to server(s). Provide devices such as workstations, tablets, and smartphones with Internet access for system usage. Chrome is the recommended browser for optimal performance. The workstations must support MS Windows 11 Enterprise. Provide and install antivirus software for workstation(s). Provide Motorola with administrative rights to Active Directory for the purpose of installation, configuration, and support. Provide all environmental conditions such as power, uninterruptible power sources (UPS), HVAC, firewall and network requirements. Ensure required traffic is routed through Customer's firewall. Motorola is not responsible for any costs or delays that arise from Customer's failure to meet network and hardware requirements. sales transaction following! Motorola's quotei ist based on and subject tot thet terms and conditions oft the valid ande executed written between Customer and Motorola (the 43-Ea7 Agreementt thata authorizes Customer to purchase equipmenta and/or services or license software Underlying exists between Motorola and Customer, then Motorola's Standard Terms of StandardT Terms STTEST Use andM Motorola'ss and Conditions s ofs Sales Supply shall governt thep purchase ES the Products. Motorola Solutions, Inc.: 500 West Monroe, United: States 60661 #: 36-1115800 Page 12 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD-E EL4 to ELC PROJECT PLANNING A clear understanding of the needs and expectations of Motorola and the Customer is critical to fostering a collaborative environment of trust and mutual respect. Project Planning requires the gathering of specific information to set clear project expectations and guidelines, as well as lay the foundation for a successful implementation. PROJECT PLANNING SESSION Al Project Planning Session will be scheduled after the Contract has been executed. The Project Planning Session is an opportunity for the Motorola and Customer PM to meet prior to the Project Kickoff Meeting and review key elements of the project and expectations. Depending on the items purchased, the agenda will typically include: Ahigh level review of the following project elements: Contract documents. A summary of contracted applications and hardware as purchased. Customer's involvement in project activities to confirm understanding of scope and required time commitments. Al high level Project Schedule with milestones and dates. Confirm CJIS background investigations and fingerprint requirements for Motorola employees and/or subcontractors. Determine Customer location for Motorola to ship their equipment for installation. Motorola Responsibilities Schedule the remote Project Planning Session. Request the assignment of Customer Project Team and any additional Customer resources that are instrumental to the project's success. Provide the initial Project Schedule. Baseline the Project Schedule. Review Motorola's delivery approach and its reliance on Customer-provided remote access. Document mutually agreed upon Project Kickoff Meeting Agenda. Request user information required to establish the Customer in LXP. Customer Responsibilities Identify Customer Project Team and any additional Customer resources that are instrumental to the project's success. Acknowledge the mutually agreed upon Project Kickoff Meeting Agenda. Provide approval to proceed with the Project Kickoff Meeting. Motorola Deliverables Project Kickoff Meeting Agenda. PROJECT KICKOFF Motorola will work with the Customer to understand the impact of introducing a new solution and the preparedness needed for a successful implementation. sales transaction fllowing? Motorola's quote ist based on and: subject to thet terms and conditions of thev valid and executed written between Customer and Motorola (the 4357 Agreement thata authorizes Customer to purchase equipment and/ors services or licenses software "Products" Agreement exists between Motorolaa and Customer, then Motorola's StandardT Terms ofUse Motorola's StandardT Terms CTSU andN and Conditions s ofs Salesa Supplys shall governt the oft the Products: West 3 Motorola Solutions, Inc: 500 Monroe, United States 60661 #: 36-1115800 Page 13 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD- EL4 to ELC Note - The IT Questionnaire is completed during the pre-sales process and prior to Contract award. The IT Questionnaire is given to Motorola at the time of offer acceptance. Delay in completing the IT Questionnaire may delay shipment of equipment. Motorola will not be responsible for any delays associated with or related to the completion of the IT Questionnaire. Motorola Responsibilities Review Contract documents including project delivery requirements as described in this SOW. Discuss the deployment start date and deliver the Deployment Checklist. Discuss vehicle equipment installation activities and responsibilities. Discuss the equipment inventory process (if applicable). Discuss project team participants and their role(s) in the project with fulfilling the obligations of this SOW. Review resource and scheduling requirements. Discuss Motorola remote system access requirements (24-hour access to a secured two-way Internet connection through the Customer's firewall for the purpose of deployment and maintenance). Discuss and deliver the Business Process Review (BPR) Workbook. Complete all necessary documentation (i.e. fingerprints, background checks, card keys, etc.) required for Motorola resources to gain access to Customer facilities. Discuss the LXP training approach. Provide designated Customer administrator with access to LXP. Review and agree on completion criteria and the process for transitioning to support. Customer Responsibilities Provide feedback on project delivery requirements. Review the Deployment Checklist. Review the roles of project participants to identify decision-making authority. Provide VPN access to Motorola personnel to facilitate delivery of services described in this SOW. Validate non-disclosure agreements, approvals, and other related items are complete (if applicable). Provide all documentation (i.e. fingerprints, background checks, card keys, etc.) required for Motorola resources to gain access to Customer facilities. Provide Motorola with names and contact information to the designated LXP Administrator(s). Motorola Deliverables Project Kickoff Meeting Minutes. BPR Workbook. Deployment Checklist. DISCOVERY TELECONFERENCE During the Discovery Teleconference, Motorola will meet with the Customer to define system configuration, as well as, agency recording and retention policies. This information will be documented in the Business Process Review (BPR) Workbook, which is used as a guide for configuration and provisioning decisions. Motorola Responsibilities Facilitate Discovery Teleconference(s). Review and complete BPR Workbook with the Customer. transaction following Motorola's is based ona and: subject to thet terms and conditions oft they valid and executedy written between Customer and Motorola (the 3E Agreementthats authorizes RUOtEREI to purchase equipment and/ors services orl licenses software (çollectively "Products-"). Agreement exists between then Motorolaa and Customer, Motorola'ss Standard Terms ofUse andN Motorola'sStandard7 Terms and Underlying CTIESU Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc: 500 West Monroe, United States 60661 #: 36-1115800 Page 14 MOTOROLA SOLUTIONS QUOTE-:3082522 Thomaston PD- EL4 to ELC Confirm Customer-provided configuration inputs. Customer Responsibilities Gather and review information required to complete the BPR Workbook during the Discovery Teleconference. Schedule Customer Project Team and SMES to attend the Discovery Teleconference. SMES should be present to weigh-in on hardware, software and network components. Customer attendees should be empowered to convey policies and make modifications to policies as necessary. Return completed BPR Workbook no later than five (5) business days after the conclusion of the Discovery Teleconference. Motorola Deliverables Completed BPR Workbook. sales transaction following Motorola's quote is based on and subjectt tot the terms and conditions oft the valid and executed. written between Customer and! Motorola (the 4335 Agreementth that authorizes Customert to purchasee eguipment and/or services ori licenses software exists between Motorola and Customer, then Motorola's! Standard Terms of Use andN Motorola's StandardT and EERTNES Terms Conditions s ofs Sales Supplys shall governt Uges the ACFTS Products. Motorola Solutions, Inc: 5001 West Monroe, United States 60661 #: 36-1115800 Page 15 MOTOROLA SOLUTIONS QUOTE-:3082522 Thomaston PD - EL4 to ELC PROJECT EXECUTION HARDWARE PROCUREMENT AND INSTALLATION Motorola will procure contracted hardware as part of the ordering process. The hardware will be configured with a basic profile in line with the information provided by the IT Questionnaire or Discovery Teleconference for installation and configuration of the system. The Customer is responsible for providing an installation environment that meets manufacturer's specifications for the hardware, which includes but is not limited to: Power Heating and Cooling Network Connectivity Access and Security Conduit and Cabling Motorola Responsibilities Procure contracted equipment and ship to the Customer's designated location. Inventory equipment after arrival at Customer location (if applicable). Install backend server in Customer's designated area (if applicable). Conduct a power-on test to validate the installed hardware and software are ready for configuration. Verify remote connection to hardware. For an on-site deployment, Motorola will be responsible for verifying the body-worn camera Transfer Stations are connected to the Customer's network. The Customer is responsible for ensuring Motorola has the correct IP address(es) for configuring the Transfer Stations, and the Customer's network is operational. The installer will be responsible for installing the Access Point(s) (APs) if provided by Motorola (if applicable). The ST will verify whether the AP(s) are properly installed and connected to the network (if applicable). Create a Trip Report outlining the activities completed during configuration and testing of system hardware. Customer Responsibilities (if applicable) Procure Customer-provided equipment and make it available at the installation location. Confirm the server room complies with environmental requirements (i.e. power, uninterruptible power, surge protection, heating/cooling, etc.). Verify the server is connected to the Customer's network. Provide, install, and maintain antivirus software for server(s) and/or workstation(s). Enable outgoing network connection (external firewall) to the CommandCentral cloud by utilizing the Customer's Internet connection (if applicable). Install Customer-supplied APs (if applicable). Verify APs are properly installed and connected to the network (if applicable). For remote deployments, the Customer is responsible for verifying the body-worn camera Transfer Stations are connected to their network. Confirm access to installed software on Customer-provided workstation(s). For body-worn cameras, the Customer will verify whether the Transfer Station(s) are connected to their network. Motorola Deliverables Contracted Equipment. sales transaction following Motorola's quote is based ona ands subject tot the terms and conditions of fthe valid and executed written between Customer and Motorola (the 43E Agreementu that authorizes Customer to purchase equipment and/ors services or license software (cllectively Products Underlying Agreemente exists between Motorolaa and Customer, then Motorola's Standard Terms of CTTSS Use andN Motorola's Standard Terms and Conditions of Sales and Supply shall govern thep purchase oft the Products. Motorolas Solutions, Inc: 500 West Monroe, United States- 60661 #: 36-1115800 Page 16 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD - EL4 to ELC Equipment Inventory (if applicable). In-Car Video System Configuration (if applicable) The Motorola-certified installer will complete the installation of the in-car video (ICV) system(s) within the Customer-provided vehicle(s). The installer may also be responsible for installing cellular routers or WiFi radios inside the vehicle(s) for wireless upload of video to the Customer's digital evidence management system. The Customer vehicles must be available for the ST to complete the configuration and testing of the contractual number of ICVS. If the Customer does not have all vehicles available during the agreed upon date and time, the Customer may: opt to sign-off on the number of ICV configurations completed. If the Customer requires the ST to complete the full contractual number of ICVs at a later date and time, additional cost may be incurred. Table 1-1 shows the number of ICVS an ST is contractually obligated to configure and test based on the number of ICVs purchased. Table 1-1: Number of Contractual ICV Configurations Number of ICV Purchased Number of ICV to Test 1 1 2 2 3 3 4 4 5-25 5 26-50 10 51-75 15 76-100 20 101 - 150 30 151 - 200 40 201+ 20% Note - The Pricing Page will reflect in-car video installation services by Motorola if Motorola is responsible for the vehicle installations. Motorola Responsibilities Setup server for ICV digital video recorder (DVR) configuration. Create configuration USB used to complete ICV hardware configuration and validation. Travel to the Customer site to conduct configuration and testing of ICVs. Complete ICV configuration on a single vehicle, and validate the configuration with the Customer. Receive Customer approval to proceed with remaining ICV configurations. Complete remaining contracted vehicle configurations. Test a subset of completed ICV hardware configurations. salest transaction thata Motorola's authorizes is based on ands subject to thet terms and conditions oft thev valid executed. written between Customer and Motorola (the ttsstsy RUOtERI to purchase eguipment and/ors services or licenses software exists between Motorolaa Customer, then Motorola'ss Standard Terms of Use and Motorola's Standard Terms and Conditions Agreement ETTNESS Sales and: Supplys shallg govern the oft the Products. REEE Ume Motorola Inc: 5001 West EE Solutions, Monroe, United States- 60661 #: 36-1115800 Page 17 MOTOROLA SOLOTIONS QUOTE-:3082522 Thomaston PD- EL4 to ELC For Motorola-certified installer, complete the installation of cellular router and confirm placement of antenna mounting with Customer (if applicable). The Motorola-certified installer will install Customer-provided SIM card into cellular router and connect cellular router to ICV (if applicable). Activities surrounding ICV (M500) interface to Automatic License Plate Recognition (ALPR) (if applicable). Install Car Detector Mobile MDC Software on Customer-provided mobile data terminal (MDT) within the vehicle. Configure MDC Network Card. Customer Responsibilities Provide Motorola with remote connection and access credentials to complete ICV hardware configuration. Notify Motorola of the vehicle installation location. Coordinate and schedule date and time for ICV hardware configuration(s). Make ICV hardware available to Motorola for configuration and testing in accordance with the Project Schedule. Provide cellular SIM Card for Internet connectivity to the installer at time of vehicle installation. Motorola Deliverables Complete Functional Validation Plan as it applies to the proposed solution. NOTE - The Customer is responsible for having all vehicles and devices available for installation per the Project Schedule. All cellular data fees and Internet connectivity charges are the responsibility of the Customer. Ifa Motorola-certified installer is not used to install the ICV(s), Motorola is not responsible for any errors in hardware installation, performance or delays in the Project Schedule. In the event the Customer takes on the responsibility of installing the ICV(s) through a Motorola-certified installer, Motorola is also not responsible for any errors in hardware installation, performance or delays in the Project Schedule. For ALPR installations, an MDT is required for all vehicles (if applicable). Body Worn Camera Configuration (if applicable) The Transfer Station will be utilized to configure each body-worn camera according to the Business Process Review. In order for this process to be successfully completed, the Transfer Station must be connected to the Customer's digital evidence management system. The table below shows the number of body-worn cameras an ST is contractually obligated to configure and test based on the number of body-worn cameras purchased. Table 1-2: Number of Contractual Body-Worn Camera Configurations Number of BWC Purchased Number of BWC to Test 1 1 2 2 3 3 4 4 5-25 5 26- 50 10 sales transaction fllowing Motorola's quote isb based on ands subject tot thet terms and conditions of the valid and executed written between Customer and Motorola (the 437 Agreement"t thata authorizes Customert top purchase equipmenta and/ors services or licenses software (çollectively "Products" Agreement exists between Motorola and Customer, then Motorola's Standard Terms ofUse Motorola's StandardT TIESU andN Terms and Conditions ofs Salesa and Supplys shall governt S thep oft the Products. Motorola Solutions, Inc: 5001 West Monroe, United: States 60661 #: 36-1115800 Page 18 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD-E EL4 to ELC Number of BWC Purchased Number of BWC to Test 51-75 15 76-100 20 101 - 150 30 151 - 200 40 201+ 20% Motorola Responsibilities Configure Transfer Station(s) for connectivity to the digital evidence management system. Verify the Transfer Station(s) is configured properly and connected to the network. Configure body-worn camera(s) within the digital evidence management system. Check out body-worn camera(s) and create a test recording. Verify completion of upload from body-worn camera(s) after it is docked in a Transfer Station or USB dock. Install and provide a demonstration of client software as part of the same on-site engagement as Go-Live, unless otherwise outlined in this SOW. Customer Responsibilities Select physical location(s) for Transfer Station(s). Provide and install workstation hardware. Complete installation of client software on remaining workstations and mobile devices. Validate functionality of components and solution utilizing the Deployment Checklist. Provide Motorola remote connection information and necessary credentials. Automatic License Plate Recognition (ALPR) Commissioning (if applicable) This section highlights the responsibilities of Motorola and the Customer when an in-car video system interfaces with the Law Enforcement Archival Report Network (LEARN) database. Motorola Responsibilities Create a Customer account in the LEARN system with user emails. Verify the Customer has installed and launched the Vigilant Car Detector Mobile Software per the Vigilant LEARN Quickstart Guide. Provide Mobile LPR - Officer Safety Basic and Advanced Pre-Installation Checklist. Provide Agency Manager with Training Materials and Car Detector Mobile MDC software installation guide. Advise Agency Manager of different options available to add new users. Confirm Agency Manager is aware of registration required for Hotlists. Confirm Agency Manager understands how to set up data-sharing. Customer Responsibilities Identify the. Agency Manager. Register to receive access to Hotlists. salest transaction following Motorola's ist based on and subject tot thet terms and conditions oft thes valid ande executed written between Customer Motorola (the Agreementt thata authorizes Ruoteineat top purchase equipment and/ors serviçes orl licenses software Underlying exists between Motorola then Motorola'ss Standard Termsc STTESS Customer, ofU Use andi Motorola' 'sStandard1 Terms and Conditions of Sales Supply shall governt the purchase Products. E s Motorola Solutions, Inc: 500 West Monroe, United States 60661 #: 36-1115800 E Page 19 MOTOROLA SOLUTIONS QUOTE3082522 Thomaston PD-E EL4 to ELC SOFTWARE INSTALLATION AND CONFIGURATION Motorola will install VideoManager Evidence Library (EL) software on a specified number of workstations dictated by the Contract. The Customer will be responsible for installing the software on the remaining workstations. Provisioning of VideoManager EL software will be done in accordance with the information contained in the BPR Workbook. Installation of VideoManager EL software consists of the following activities: Delivery and installation of server hardware (if applicable). Network discovery. Operating system and software installation. Onboarding user. / group identity set up. Provide access to the application. VideoManager EL (if applicable) The VideoManager EL software is an on-premises solution that requires an onsite server and supports both body worn cameras and in-car video systems. Motorola Responsibilities Install software on a specified number of customer workstations and/or mobile devices. Use information provided in the BPR Workbook to configure VideoManager EL software. Test software using applicable portions of the Functional Validation Plan. Provide instruction on client software USB utility. Customer Responsibilities Provide a network environment that conforms to the requirements presented in the Solution Description. Procure and install server and storage hardware at desired location in accordance with Solution Description requirements. Perform a power on test with Motorola. Provide assigned Motorola System Administrator with access to SQL database for installation purposes (Motorola's access will be revoked upon conclusion of the installation). For Active Directory integration, provide domain user (service account), security group (for application administrators including service account), and domain read access (if applicable). Provide workstation andlor mobile device hardware in accordance with specifications listed in the Solution Description. Complete online training. Complete installation of client software on remaining workstations and/or mobile devices. VideoManager ELC (if applicable) VideoManager ELC software is a cloud solution that does not require an onsite server and supports both body- worn cameras and in-car video systems. Motorola Responsibilities Use information provided in BPR Workbook to configure VideoManager ELC software. Based on Customer feedback, perform the following activities: sales transaction following! Motorola's is based on ands subject to the terms ando conditions of thev valid and executed written between Customer and Motorola (the A3EE Agreement"u thata authorizes PEREN top purchase equipment and/ors services or licenses software (collectively" "Products" ). Underlying exists between Motorolaa and Customer, then Motorola's StandardT Terms ofUse and! Agreemente CTESU Motorola's StandardT Terms and Conditions ofs Salesa and Supplys shall governt the purchasec oft theF Products. Motorola Solutions, Inc: 5001 West Monroe, United: States 60661 # 36-1115800 Page 20 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC Create users, groups, and setup permissions. Create event categories. Set retention policies. Test software using applicable portions of the Functional Validation Plan. Ensure training POC can access the system. Customer Responsibilities Verify traffic can be routed through Customer's firewall and reaches end user workstations. CloudConnect Installation and Configuration (applicable for CommandCentral Aware purchase) Motorola Responsibilities Verify remote access capability. Remotely configure CloudConnect Virtual Machine within the Cloud Anchor Server. Configure network connectivity and test connection to the CloudConnect Virtual Machine. Create an IPSEC tunnel. Provide Customer with the information for setting up the IPSEC tunnel. Customer Responsibilities Provide Motorola with two static IP addresses, corresponding subnet masks/default gateway, and available NTP and DNS IP for the CloudConnect Virtual Machine and the Cloud Anchor Server. Confirm with Motorola the network performance requirements are met. Configure firewall to allow traffic from IPSEC tunnel. Completion Criteria CloudConnect Virtual Machine configuration is complete and accessible throughout the network. CommandCentral Evidence (if applicable) Motorola will work with the Customer to determine best industry practices, current operations environment, and subsystem integration to ensure optimal configuration of your CommandCentral Evidence solution. Motorola Responsibilities Use the CommandCentral Admin Portal to provision users, groups, and rules based on Customer Active Directory data. Guide the Customer in the configuration of CommandCentral Evidence. Customer Responsibilities Supply access and credentials to Customer's Active Directory for the purpose of Motorola conducting CommandCentral Evidence provisioning. Respond to Motorola' S inquiries regarding users, groups and agency mapping to CommandCentral Evidence. Provision policies, procedures, and user permissions. Configure evidence as directed by Motorola. sales transaction following Motorola's is based on and subject to thet terms and conditions ofthe valid executed written between Customer and Motorola (the 43E Agreement2thatz authorizes RUORERbI to purchase equipment and/or services orl license software exists between Motorola and Customer, then MotorolaisStandard) Terms Motorola's Agreemente ys Standard TESS ofUse andi Terms and Conditions of Sales and Supply shall govern the ofthe Products. West Motorola Solutions, Inc: 500 Monroe, United States 60661 #: 36-1115800 Page 21 MOTOROLA SOLUTIONS QUOTE-:3082522 Thomaston PD- EL4 to ELC DATA MIGRATION SERVICES (IF APPLICABLE) The Customer is responsible for partitioning data to be converted from a legacy or on-premises digital evidence management system to an on-cloud solution as part of this offer. The Customer will have ten (10) business days to provide feedback after Motorola validates the migrated data. If feedback is not received on or before ten (10) business days, Motorola will assume the migration is complete. Motorola Responsibilities Receive access to Customer video data. Perform contracted data migration and validation. Customer Responsibilities Provide remote access to partitioned data to be migrated. Validate migrated dataset, and provide Motorola with feedback within ten (10) business days. Completion Criteria Ar migrated dataset as defined in the Contract. DEMS INTEGRATIONS AND THIRD-PARTY INTERFACES (IF APPLICABLE) The integration between Motorola's digital evidence management system and the Customer's third-party system may consist of an iterative series of activities depending on the complexity of accessing the third-party system. Interfaces will be installed and configured in accordance with the Project Schedule. The Customer is responsible for engaging third-party vendors as required to facilitate connectivity and testing of the interface(s). Motorola Responsibilities Develop and configure interface(s) to support the functionality described in the Solution Description. Establish and validate connectivity between Motorola and third-party systems. Perform functional demonstration to confirm the interface(s) can transmit and receive data to the Customer's digital evidence management system. Customer Responsibilities Act as liaison between Motorola and third-party vendor(s) as required to establish connectivity to the digital evidence management system. Provide personnel authorized to make changes to the network and third-party systems to support Motorola's integration efforts. Provide network connectivity between digital evidence management system and the third-party system(s). Provide information on API, SDKs, data scheme, and any documentation necessary to establish interfaces with all local and remote systems. This information should be provided to the Motorola PM within ten (10) business days of the Interface Engagement Meeting. NOTE - At the time of initial design, unknown circumstances, requirements or anomalies may present difficulties with interfacing Motorola products to a third-party application. These difficulties could result in a poorly performing or a non-functional interface. By providing Motorola with this information early in the deployment process, will put us in the best position to mitigate these potential issues. If the resolution requires additional third-party integration, application upgrades, APIs, and/or additional software licenses, the Customer is responsible for addressing these issues at their cost. Motorola is not responsible for any delays or costs associated with third-party applications or Customer-provided third-party hardware or software. salest transaction following Motorola's quote is based ona and subject to thet terms and conditions of thev valid and executed written between Customer and Motorola (the M3EE Agreement-t that authorizes Customert to purchase equipment and/ors services or license software (Collectively "Products") CoVIFbE Underlying Agreemente exists between Motorola and Customer, then Motorola's Standard Terms of Usea andN Motorola's StandardT Terms and Conditions of Sales and Supply shallg governt thep purchase oft the Products. Motorola Solutions, Inc: 500 West Monroe, United States- 60661 #: 36-1115800 Page 22 MOTOROLA SOLUTIONS QUOTE-:3082522 Thomaston PD - EL4 to ELC SYSTEM TRAINING The objective of this section is to prepare for and deliver training. Motorola training consists of computer-Dased (online) and instructor-led (on-site or remote) depending on what is purchased. Our training delivery methods will vary depending on course content. Training will be delivered in accordance with the Education Plan. As part of our training delivery, Motorola will provide user guides and training materials in an electronic format. ONLINE TRAINING (IF APPLICABLE) Online training is made available to the Customer through LXP. This subscription service provides customers with unlimited access to our online training content and provides users with the flexibility of learning the content at their own pace. Training content is added and updated on a regular basis to keep information current. Through LXP, a list of available online training courses, Motorola User Guides, and Training Material are accessible in electronic format. Motorola Responsibilities Designate a LXP Administrator to work with the Customer. Establish an accessible instance of LXP for the Customer. Configure a Customer-spec.ific portal view. Organize content to align with Customer's selected technologies. Create initial Customer user accounts and a single Primary Administrator account. During onboarding, assist the Customer with LXP usage. Provide technical support for user account and access issues, LXP functionality, and Motorola managed content. Provide instruction to Customer LXP Administrator on building groups. Customer Responsibilities Provide user information for the initial creation of accounts. Complete LXP Administrator training. Ensure network and Internet connectivity for Customer access to LXP. Customer's primary LXP Administrator is required to complete the following self-paced training: LXP Introduction (LXP0001), LXP Primary Site Administrator Overview (LXP0002), and LXP Group Administrator Overview (LXP0003). Advise users on the availability of training through LXP. Ensure users complete LXP training in accordance with the Project Schedule. Build groups as needed. NSTRUCTOR-LED TRAINING (ON-SITE AND REMOTE, IF APPLICABLE) Instructor-led courses are based on products purchased and the Customer's Education Plan. Motorola Responsibilities Deliver User Guides and training materials in an electronic format. Perform training in accordance with the Education Plan. salest transactionf following Motorola's quotei is based on and subject to thet terms and conditions of thev valid executed written between Customer and Motorola (the Agreementt that authorizes Customert to purchase equipment and/or services orl license software Underlying Agreemente exists between Motorola Customer, then! Motorola's Standard Terms of Standard TEST Usea andN Motorola'ss Termsa ando Conditions of Sales Supplys shall govern thep purchase ofthe Products. EE E Motorola Solutions, Inc: 5001 West Monroe, United States 60661 #: 36-1115800 Page 23 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC Provide the Customer with training attendance rosters and summarize any pertinent information that may impact end user training. Customer Responsibilities Supply classroom(s) based on the requirements listed in the Education Plan. Designate training representatives who will work with the Motorola trainer(s) to deliver the training content. Facilitate training of all Customer end users in accordance with the Customer's Education Plan. Motorola Deliverables Electronic versions of User Guides and training materials. Attendance rosters. sales transaction following! Motorola's quotei is based on ands subject to thet terms and conditions oft the valid executedv written between Customer and Motorola (the Agreement-thata authorizes Customer to purchase equipment and/or services or license software Underlying exists between Motorolaa then Motorola's Standard Termso ofU Standard Terms ETSTEST Customer, Usea andN Motorola'ss and Conditions of Sales Supplys shall govern the purchase the Products. EEET F AS Motorola Solutions, Inc: 5001 West Monroe, United States 60661 #: 36-1115800 Page 24 MOTOROLA SOLUTIONS QUOTE:3082522 Thomaston PD- EL4 to ELC PROJECT Go-LIVE, CLOSURE, AND HANDOVER TO SUPPORT Motorola will utilize the Deployment Checklist throughout the deployment process to verify features and functionality are in line with installation and configuration requirements. The Customer will witness the ST demonstrating the Deployment Checklist and provide feedback as features and functionality are demonstrated. The Customer is considered Live on the system after the equipment has been installed, configured, and made available for use, and training has been delivered or made available to the Customer. Upon the conclusion of Go-Live, the project is prepared for closure. Project closure is defined as the completion of tasks and the Customer's receipt of contracted components. The Deployment Checklist serves as the artifact that memorializes a project closure. A System Acceptance Certificate will be provided to the Customer for signature to formally close out the project. The Customer has ten (10) business days to provide Motorola with a signed System Acceptance Certificate. If the Customer does not sign off on this document or provide Motorola written notification rejecting project closure, the project will be deemed closed. Upon project closure, the Customer will engage with Technical Support for on-going needs in accordance with the Customer's specific terms and conditions of support. Motorola Responsibilities Provide the Customer with Motorola Technical Support engagement process and contact information. Provide Technical Support with the contact information of Customer users who are authorized to engage Technical Support. Ensure Deployment Checklist is complete. Obtain Customer signature on the System Acceptance Certificate. Provide Customer survey upon closure of the project. Customer Responsibilities Within ten (10) business days of receiving the System Acceptance Certificate, provide signatory approval signifying project closure. Provide Motorola with the contact information of users who are authorized to engage Motorola's Technical Support. Engage Technical Support as needed. Motorola Completion Criteria Provide Customer with survey upon closure of the project. sales transaction following Motorola's isb based on ands subject to the terms and conditions oft thev valid ande executed written between Customer and Motorola (the Agreement)u thata authorizes Ruotenbyt to purchase equipmenta and/ors serviceso or licenses software - exists between Motorola Customer, then! Motorola's S Standard Terms of Use andN Motorola's Standard TS Terms and Conditions s of Sales Supplys shall governt the Products. E C Motorola Solutions; Inc: 500 West Monroe, United States 60661 #: 36-1115800 Page 25 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC ASSUMPTIONS This SOW is based on the following list of assumptions (if applicable): Videomanager EL Cloud (VMELC) must be connected to the Microsoft Entra ID (formally known as Microsoft Azure Active Directory) for user authentication to the VMELC application. Microsoft Entra ID can be synchronized with the Customer's on-premises Active Directory using Azure AD Connect. If the Customer is using Microsoft Office 365, Motorola will be able to integrate with this Microsoft Entra ID. Must be 2003 or later for Microsoft Entra ID integration. Upload Speed Requirements for Hardware Devices 51 Mbps + 3 Mbps per additional device. This assumes it will take 8 hours to upload 5 GB of video on a device. 40-50 Mbps per concurrent uploading device. This assumes video is required to upload within 30-40 minutes with approximately 5 GB to upload. Ift the Customer is supplying an upload server to temporarily store video, please verify the server complies with the specifications provided in the Solutions Description. By default, M500 ICVs and V300/V700 BWCs do not need an upload server for cloud deployments. An upload server may be required depending on how many devices are uploading concurrently and the need for the Customer to upload video evidence at a given speed. Upload appliance required if using 4REs or VISTA body worn cameras connected to VideoManager EL Cloud Cellular upload of ICVS and BWCs (if applicable) requires an Ethernet connection to an LTE modem in the vehicle. Ift the Customer is supplying a server for VideoManager EL (On-premises) solution, the Customer must verify the server is not a Domain Controller. VideoManager EL for on-premises cannot be installed on a server running Active Directory or Exchange applications on the Customer's network. The ICVS are configured with a hidden SSID and WPA2-AES Security with a 128-bit Pre-shared Key. If another type of security is desired, the Customer will be responsible for configuring these security requirements into the ICVS. This information must be supplied through the IT Questionnaire in order for the factory to configure the correct security requirements. Ift the Customer is supplying their own Access Point, it must be 5 GHz 802.11n compatible. sales transaction Motorola's ist based on and subjectt tot thet terms and conditions oft the valid executed written between Customer and Motorola (the thata authorizes itI top purchasee equipment and/or services or license software exists between Motorola thent Motorola'ss StandardT Termsc andM Motorola' 's StandardT Terms and Sales Underlying STESU ofU Use Conditions ofs Supply shall governt the purchase Products. E E AAS Motorola West Solutions, Inc: 500 Monroe, United States 60661 #: 36-1115800 Page 26 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC M500 IN-CAR VIDEO SYSTEM SOLUTION DESCRIPTION The M500 In-Car Video System is the first Al-enabled in-car video solution for law enforcement. It combines Motorola's powerful camera technology with our industry-leading: digital evidence management software, VideoManager, to deliver nigh-quality digital evidence and real-time analytics. M500 The M500 offers the following benefits: Delivers exceptionally clear, evidence-grade video, from inside and outside the vehicle The M500 has three high-definition cameras, mounted on the front and rear windshield and in the cabin. The front camera has a 4K sensor, with an ultra high-definition recording resolution that captures both wide-angle and focused video streams. The cabin camera' 's infrared illumination allows backseat recording in total darkness, and a built-in microphone captures audio in the vehicle during recording. Works reliably, even in challenging situations The cameras and processor are small, rugged devices, easily and securely installed where they do not hinder any line of sight. They are tamper proof and built to withstand significant impact and severe weather conditions. Even if a vehicle is in a serious collision, the Uninterruptible Power Supply automatically kicks in to continue capturing evidence for those critical extra seconds. Protects video data, whether in transit or at rest The powerful core processor, with a 1 terabyte drive, securely stores all vdeo footage, encrypting the data to prevent cyber threats. Provides users a reliable, easy-to-leam system Ease of use is at the heart of the M500. The interface is highly intuitive, and any feature can be accessed with no more than three touches of the control panel. Users can start a recording manually or program sensors to activate a recording when triggered - such as a siren, blue lights, vehicle speed, crash detection, wireless microphones, and more. After the recording starts and is categorized, everything is automated, including the uploading oft footage tot the system's evidence management software, VideoManager. There, recordings are easily managed, redacted, organized, and shared with all authorized parties, including first responders, fleet managers, investigative officers, supervisors, prosecutors, and legal teams. Increases efficiency The system's software makes it easy to search and analyze video footage, which can save countless hours for users and minimize human error. Promotes trust By providing a clear record of incidents that occur while officers are on duty, the M500 promotes trust between public safety agents and the communities they serve. Integrates seamlessly with other Motorola technologies The M500 offers additional benefits when working in conjunction with Motorola's V700 Body-Worn Camera or L5M License Plate Recognition camera and VehicleManager. When used with the V700, the M500 in-car vdeo system triggers the V700 to record at the same time. Officers can focus on the situation at hand, while the cameras working together as a seamless system - capture synchronized recording from multiple vantage points. The footage is uploaded to and can be reviewed on the same system. salest transaction following! Motorola's 'sq quote is based on and subject tot thet terms and conditions oft the valid and executed written between Customer and Motorola (the Agreement" t thata authorizes Customert to equipment and/ors services orl licenses software (collectively no Underlying Agreement exists between Motorola Customer, Motorola's Standard EERCOTTES then Terms ParURen Use andN Motorola's Standard Terms and Conditions of Sales and Supply shall governt thep purchase oft the Products. EEE Page 27 MOTOROLA SOLUTIONS QUOTE-3082522 Thomaston PD - EL4 to ELC When used with the L5M, both the LPR camera and the M500 feed their collected license plate data into Vigilant VehicleManager and display the information on a single interface. Working together, the systems increase coverage while maintaining ease of use through a shared user interface and database. The M500 is a reliable and comprehensive mobile video solution that will enhance safety, promote accountability, and improve efficiency. It ensures that you always have the critical information needed for smarter, faster decisions to help keep officers and the communities they serve safe. sales transaction Motorola's ist based on ands subjectt tot the terms and conditions oft the valid and executed written between Customer and Motorola (the that authorizes uoteleat to purchasee equipmenta and/ors services or license software Underlying exists between Motorola then! Motorola'ss StandardT Standard STESS Terms ofu Use andN Motorola's Terms and Conditions s ofs Sales Supply shall governt thep purchase the Products. 5 A Page 28 H.4 ELECTION OF GMA'S DISTRICT 4 OFFICERS FOR 2025-2026 BALLOT The nominating committee comprised of current District 4 officers and three additional elected officials nominated the following city officials as GMA's District 4 Officers for 2025-2026: President Michael Johnson, Mayor, Temple First Vice President Tammy Howe, Councilmember, Warm Springs Second Vice President Steve Fry, Mayor, Williamson Third Vice President Jacqueline Bridges, Councilmember, Carrollton Is your city in favor of the nominees for positions of President, First Vice President, Second Vice President, and Third Vice President Yes No Please provide the following information: City: Name of person submitting ballot: I affirm that I am authorized to vote on behalf of the city: Signature: Please mail or email the ballot by May 23 to: Niles Ford, Georgia Municipal Association, P.O. Box 105377, Atlanta, GA 30348; email at nford@gacities.com. H.5a A PINE MOUNTAIN Regional Library System Serving Meriwether, Talbot, Taylor and Upson Counties March 13, 2025 Oasis Nichols City of Thomaston P.O. Box 672 Thomaston, GA 30286 Dear Ms. Nichols: Rick Thurman is one oft the Thomaston-Upson Library Board ofTrustees members appointed by the City ofThomaston. He has been a wonderful board member! His term is expiring on June 30; I talked to him and he would like to be reappointed. I would appreciate it if the City Council could vote to reappoint him to the board at their earliest convenience. His term of appointment will be July 1, 2025 to June 30, 2028. I will need a letter or an email stating that he has been reappointed. We appreciate your support and commitment to our libraries! Please contact me with any questions or concerns. Sincerely, Gpenalkag Cynthia S. Kilby Library Director 706-846-2186 ext. 1000 kilby@pinemlibaers H.5b THOIRETOT RESUME FORM this is home CEDAEIA DATE:03103/2075 Cily of Tiomaston Tiee Boand MUNICIPALITY NAME: City of Thomaston NAME OF COMMISSION: Thomaston Tree Board GRAPY A KILGORE APPLICANTSNAME: MAILING ADDRESS: 1150 W. GORDON S7. CITY, ST ZIP: THOMASION GA > 30236 MOBILE TELEPHONE: EMAIL ADDRESS: gryigoc agmail (Om Do you live within the city limits of Thomaston? YES NO What is your current Occupation? VRML: Marketing Cooflin A-o Is your background in disciplines gf forestry, horticulture, gardening, or other related fields? YES NO What skills/insight do you bring to the Tree Board? L aM A hohb 4 PWHA9AFheE WA AfrClint5 me MRoME of HepL 1 AANTVAIeTKHA meir Vayul Why would you like to join the Thomaston Tree Board? L WoVLI IVe 4o AG6t 1A PP HeLting URSON'S MEG, ary 1A5Pine mE ommuai 14 4 peroyaize twe lewvy Glanyis NOmENATIaN 15 RidmmEDED ALL MEMBELS of ye ylmoz TREE PALD by hu lt Ckank H6 * H7 Outlook RE: May 6, 2025 City Council Agenda From Kyle McGee <kmogee@cityotthomaston.com> Date Wed 4/30/2025 9:37 AM To Taylor White <twhite@cityofthomaston.com> Hi Taylor, Please add the following to the next City Council Meeting. Staff requests permission to demo old boy scout hut at GGMP. The structure has fallen into a state of disrepair and would require substantial funds to renovate. To my knowledge, the building hasn't been used in 20+ years, possibly longer. Once removed, the site will be used for additional parking for the amphitheater area of the park. Request to purchase and install replacement fencing at Lakeside Park. FY25 Budget approved project to replace the 1000' section fence that runs parallel to County Rd. $15k budgeted. The purpose is to improve the roadside appearance to the park. Recent quotes $29,500. The addition funds can be made available if we decide not to seal coat the walking trial this year. $60k was approved in FY25 for seal coating. Seal coating can be postponed a couple years without issue. Thanks, Kyle McGee, Public Works Director City of Thomaston 303 Veterans Drive Thomaston, GA 30286 Office: 706-647-7144 Cell: 706-741-1021 imecanothomatan CEDATIA SIIAREIOI Depariment of PUBLIC WORKS From: Taylor White twhite@cityofthomaston.com> Sent: Monday, April 28, 2025 2:03 PM To: Russell Thompson Afhompson@rtyothhomaston.com>; Lonnie Joyce <Uoyce@cityofthomaston.com>,D Stallings <DStalings@cityorthomaston.com>; Deann Wheeler dwheeler@connelandwheeler.como; Cornelious Ivey <Clvey@cityofthomaston.com>; Kenneth Teston <kteston@cityofthomaston.com>; Kyle McGee kmcgee@cityofthomaston.com>; Mike Richardson MRichardson@ctyorhomaston.com; Sidney Corley SConey@clyofhomaston.compJeremy Walker <Walker@cityofthomaston.com>; John Baxter 5/1/25, 2:40 PM Thomaston, GA Code of Ordinances H.9 Revocation. In the event a permit is revoked, and the number of such permits in effect continues to exceed the limit prescribed herein, such permit shall not be reinstated. 98-5.3.2.19. Convenience and other food stores that dispense fuels. A. Purpose of these standards. Residents of the city are best served by a variety of retail, service, office, entertainment and other establishments catering to consumer needs. An excessive number of establishments offering similar consumer goods can preclude opportunities for such a diverse range of businesses. The compact development pattern characterizing Thomaston can produce a concentration of businesses vying for consumer attention. Coupled with the long history of Thomaston, this circumstance can mean that few undeveloped lots remain. Those lots that do remain are typically smaller and cannot accommodate more desirable developments such as mixed use developments or large department stores. Accordingly, a need exists in Thomaston, particularly in the downtown, for larger stores capable of supplying a more diverse range of merchandise. The comprehensive plan highlights the character of the downtown as having quaint shops and cafes and cites historical commercial uses" as desired future uses. The abundance of convenience stores does not facilitate establishment of these uses and can inhibit the city's efforts to promote Thomaston as a destination for consumers within the 20-mile market radius identified in the July 2021 Downtown Thomaston Master Plan Market Analysis Report. B. Convenience and other food stores that also dispense fuels shall comply with the following standards: 1. No such store shall have a gross floor area less than 3,000 square feet. 2. No such store shall be located within 1,000 feet of any lot zoned for residential purposes as measured in a straight line from property boundary to property boundary. 3. The hours of operation shall be no earlier than 6:00 a.m. and no later than 11:00 p.m. Sunday through Thursday and no earlier than 6:00 a.m. and no later than 12:00 a.m. on Friday and Saturday. These hours of operation shall include solid waste removal and fuel deliveries. 4. Site lighting shall be directed downward and on to the property. 5. No loudspeakers shall be operated on the property. 6. All such store properties shall provide two points of vehicle access to the property. 7. A minimum of two trash receptacles shall be provided in locations and in sufficient sizes to accommodate customer volumes. 8. Landscaping in the form of shrubs and ground covers shall be installed along a minimum of ten percent of the front building facade. Such landscaping shall be in addition to landscaping required by. article 10, buffer and landscaping standards. A minimum of four about:blank 17/30 5/1/25, 2:40 PM Thomaston, GA Code of Ordinances planters each having a capacity of ten gallons and planted and maintained with shrubs and ground covers, including mulch, shall be placed along the front building facade of developed sites. 9. Placement ofv vending machines or other goods, merchandise or equipment shall comply with subsection 98-5.3.2.22, collection bins, vending machines and newsstands. 10. No trailer or accessory building of any kind shall be placed, parked or otherwise stored on the premises. C. C-stores fulfill the role ofthe "gas station.' The traditional gas station has been replaced by convenience stores selling fuel. National chains like Racetrack and QT have established a new standard in gas stations, meeting the needs of the traveling public. To ensure that fueling stations at convenience stores remain a viable option in the marketplace, all new convenience stores shall also sell fuel. A minimum of 12 fueling stations will help address the needs of motorists traveling in Thomaston without being a burden on the operator as recent development in this industry features many more fueling stations. In order to control scale, the number of fuel dispensers shall not exceed 28 individual fuel pumps. D. Limit on number of convenience stores. At some 21 stores meeting or approximating the definition of convenience stores operating in Thomaston, that ratio to population is deemed far higher than a healthy commercial climate would allow. The city seeks to pare this segment of retailers by placing appropriate limits on convenience stores. 1. The findings of a retailing study performed by Urban Partners dated August 31, 2021 support the need for such "paring. Their review of retailing data shows that : .94% of the entire retail supply for Upson County is located in the City of Thomaston.. " Data presented in the study are based on an analysis of "Selected Retail Supply and Demand" figures found in table 15, trade area retail supply and demand characteristics. This analysis documents that 2021 supply sales in convenience stores far outstrip 2021 demand expenditures for a significant gap of $2,020,847. The number of such stores that would be required to best align convenience store supply within the Thomaston Tracts Trade Area Retail Supply with demand expenditures in that trade area is 7.84 stores, or eight convenience stores. 2. Accordingly, convenience stores shall be subject to approval of a special use and shall be limited to eight such stores within the city limits based on data published in the Downtown Thomaston Master Plan Market Analysis Report. No application for a special use to establish a convenience store shall be accepted when the total number of convenience stores would continue to exceed eight such stores. The building official shall compile a record of the names, locations and owners of all stores in the city that are deemed to be convenience stores which record shall be maintained by the city clerk and shall be a public record. aboutblank 18/30 5/1/25, 2:40 PM Thomaston, GAC Code of Ordinances E. Concentration of convenience stores. In order to avoid concentration of such retailers, no application for a special use approval shall be accepted whenever the proposed location lies within one-half mile of an existing convenience store. This minimum distance shall apply whether the store is located within the city limits or in unincorporated county and shall be measured along the street right-of-way from the nearest boundary of the property occupied by a convenience store to the nearest boundary of the property proposed for establishment of a new convenience store. 98-5.3.2.20. Convenience and other food stores that do not dispense fuels. Convenience stores that do not dispense fuels shall be prohibited. 98-5.3.2.27. Event centers. Event centers may be utilized for events held by a third party who provides some form of consideration to the owner or his or her agent. Event centers shall not be utilized for concerts, sporting events or vehicle racing. Weddings, reunions, corporate functions and religious or cultural events shall be allowed as regulated by this section. A. Minimum lot size. Event centers whose primary venue is outdoors shall have a minimum lot size of two acres; event centers whose primary venue is indoors shall have a minimum floor area of 2,400 square feet and associated parking in compliance with article 9, parking and loading. B. Maximum floor area. Such facilities shall be limited to a maximum floor area of 8,000 square feet. C. Minimum setbacks. A minimum setback of 50 feet shall separate all outdoor areas utilized for events from any abutting residential zoning district. All buildings sO utilized shail comply with the minimum setbacks and buffers of the C-1 neighborhood commercial district. D. Off-street parking. Adequate off-street parking shall be required. Paved parking shall not be required for any overflow parking that is not required by article 9, parking and loading; pavers and decorative stone shall be acceptable. Grasscrete products or other pervious materials shall also be acceptable. Gravel such as "57 Stone" typically used for commercial or industrial applications shall not be permitted. Off-street parking and all existing buildings shall be depicted on a sketch, drawn to scale on a property survey of the lot. E. Hours of operation. The hours of operation shall be 9:00 a.m. to 10:00 p.m. Sunday through Thursday and 9:00 a.m. to 11:00 p.m. on Friday and Saturday. These hours of operation shall not apply to setup and cleanup time before and after an event. F. Accessory buildings and structures. All buildings and structures, including tents and canopies, utilized for events shall meet all applicable building codes and shall comply with section 50- 26, adoption of life safety code. All tents and canopies larger than 144 square feet shall require approval by the fire chief. aboutblank 19/30 - opproved M-15 : aoas H.lo ORDINANCE NO. AN ORDINANCE OF THE CITY OF THOMASTON, GEORGIA, TO REPEAL SECTIN 3-30 (2.) a. iii., (2.) a. iv., AND (3) n. OF CHAPTER 30 OF THE CODE OF ORDINANCES OF THE CITY OF THOMASTON, AND TO ALLOW A VARIANCE FOR MONUMENTS CURRENTLY INSTALLED IN SECTION G, LOTS 59-230, TO ENACT A NEW SECTION 30-3 (2) a. iii., (2) a. iv. AND (3) n. OF CHAPTER 30, TO PROVIDE FOR THE GOVERNANCE OF CERTAIN BURIAL LOTS IN SOUTH VIEW CEMETERY; TO PROVIDE CLARITY AS TO FLOWER PLACEMENT AND PROHIBITED ITEMS IN ALL CEMETERIES OF THE CITY; TO REPEAL CONFLICTING ORDINANCES, AND FOR LIKE PURPOSES. As currently drafted: Sec. E 1-110 mausoleums only Sec. E111-257 monuments and markers allowed Sec. F1-90 markers only Sec. F91-156 monuments and markers allowed Sec. G1-58 monuments Sec. G59-230 markers only any monuments installed in this section prior to April 1, 2025, are hereby granted a variance sO that they are allowed to remain in place (added to 30- 3(2)(a)(ii.) Sec, H1-58 monuments and markers allowed Sec. H1-172 monuments and markers allowed WHEREAS, the City of Thomaston previously adopted conditions, restrictions, rules and regulations to protect the dignity and honor of its cemeteries; and WHEREAS, the City of Thomaston has set forth rules and regulations that apply specifically and individually to Glenwood Cemetery and South View Cemetery, as well as rules and regulations that apply to all City cemeteries; and WHEREAS, City Council has determined that it is necessary to revise the conditions, restrictions, rules and regulations applying to South View to allow the installation of a base for placement of flowers adjacent to markers within certain burial lots of the cemetery; and WHEREAS, City Council has determined that it is necessary to clarify action taken by the City, or its agent, in removing non-conforming markers; and WHEREAS, City Council has determined that it is necessary to revision the conditions, restrictions, rules and regulations applying to all cemeteries of the City to clarify placement of flowers and prohibited items. NOW, THEREFORE, BE IT HEREBY ORDAINED by the City Council of the City of Thomaston, Georgia, and it is hereby ordained by virtue of the authority thereof: SECTION ONE That Sec. 3-30(2) a. i1i., (2) a. iv. and (3) n. of Article I - City Cemeteries of the Code of Ordinances of the City of Thomaston be and is hereby amended to read as follows: Sec. 30-3. Conditions, restrictions, rules and regulations. Burial Iots in each of said cemeteries shall be held and used subject to the conditions, restrictions, limitations, rules and regulations set forth herein, and shall be used for interment of human remains, and for no other purpose. (1) Conditions, restrictions, rules and regulations specifically applying to Glenwood Cemetery: a. No through traffic. It shall be unlawful to use the roads in Glenwood Cemetery as a route for through traffic. b. Gate closings. The gates will be open to traffic from sunup to sundown. C. Curbing, fences, etc. The city reserves the right to remove any curbing, fences, etc., that are deemed to be inappropriate for Glenwood Cemetery or is a traffic hindrance. (2) Conditions, restrictions, rules and regulations applying to South View Cemetery. a. i. Grave slabs and headstone monuments shall be permitted in Sections A, A Extension, B, Cand D, of the cemetery as shown on the plats mentioned in the description of South View Cemetery referenced above in this subsection, subject to the provisions of this chapter. ii. Headstone monuments shall be allowed in Section E, lots 111 - 257, Section F, lots 91-156, Section G, lots 1-58 and Section H of the cemetery as shown on the plats mentioned in the description of South View Cemetery referenced above in this subsection, subject to the provisions of this chapter. No grave slabs are allowed in the sections listed herein. An exception is hereby granted for any headstone monument installed in Section G, lots 59-230, on or before April 1, 2025. Thereafter, no monuments will be allowed in Section G, lots 59- 230, and any monuments installled therein after April 1, 2025, will be deemed non-conforming. The city shall be allowed to remove said monuments provided that the city gives the lot owner or the lot owner's S family at least 30 days advance notice of its intent to do SO, and further, the city shall not be liable for any damage to the headstone monuments. iii. As to Sections E. lots 111-257; Section F, lots 1-156; Section G, Lots 59- 230; and Section H, lots 1-172, an exception shall be made to permit markers in each of the designated lots, to include veteran and non- veteran markers. The markers shall either be flat bronze, granite or marble markers. The dimensions of the flat bronze markers shall not exceed 24 inches in length, 12 inches in width, with a three-fourths- inch rise, and it shall weigh no more than 18 pounds, for a single lot. The dimensions of the flat markers made of granite or marble shall not exceed 24 inches in length, 12 inches in width with a four-inch rise, and it shall weigh no more than 130 pounds, for a single lot. In addition to the marker described, one square piece of granite or marble, which shall not exceed 12 inches by 12 inches, may be placed adjacent to either the left or the right of the marker which shall have an area carved out for placement of flowers. Should there be two contiguous lots at which one marker is desired: (1) the dimensions of the flat bronze marker shall not exceed 48 inches in length, 20 inches in width, with a three-fourths-inch rise, and it shall weigh no more than 36 pounds, and (2) the dimensions of the markers made of granite or marble shall not exceed 48 inches in length, 20 inches in width with a four-inch rise, and it shall not weigh more than 260 pounds. In addition to the marker described, one square piece of granite or marble, which shall not exceed 20 inches by 20 inches, may be placed adjacent to either the left or the right of the marker which shall have an area carved out for placement of flowers. Further, all markers and the square granite or marble base installed for placement of flowers shall be placed in the ground and installed flush with the ground surface. The markers shall be installed SO that lawnmowers may easily traverse the grave site without causing damage to the mower or the stone marker. Installation of the markers shall be performed by either a funeral home or monument company. The city reserves, and it shall have, the right to remove any markers that are non-conforming to the provisions set forth herein above. The city shall be allowed to remove said markers if they are non-conforming to the provisions set forth herein above, provided that the city gives the lot owner or lot owner's S family at least 30 days advance notice of its intent to do SO, and further, the city shall not be liable for any damage to the markers. iv. As to Section F, lots 1-90 ("cremation section"), an additional exception shall be made to permit horizontal markers for any individual buried in this section provided that the total number of markers per lot does not exceed two. The lots are six feet wide and nine feet Iong, and four urns are allowed in each lot. Said markers shall either be flat bronze grave markers, similar to the flat bronze grave markers for veterans, or flat granite or marble markers, similar to those for veterans. The dimensions of the flat bronze markers shall not exceed 24 inches in length, 12 inches in width, with a three-quarter-inch rise, and they shall weigh approximately 18 pounds. The dimensions of the flat markers made of granite or marble shall not exceed 24 inches in length, 12 inches in width with a four-inch rise, and they shall weigh approximately 130 pounds. In addition to the marker described, one square base of granite or marble, which shall not exceed 12 inches by 12 inches, may be placed adjacent to either the left or the right of the marker which shall have an area carved out for placement of flowers. Further the markers and square granite or marble base installed for placement of flowers shall be placed flat in the ground and installed flush with the ground surface. Installation shall be performed by either a funeral home or monument company, and the markers shall be installed SO that lawnmowers may easily traverse the grave site without causing damage to the mower or the stone marker. The city shall be allowed to remove said markers if they are non-conforming to the provisions set forth herein above. b. Mausoleums may be placed only in Section E, lots 1-110. C. Cremains may be placed in the cremation section, which is Section F, lots 1-90. For Section F, lots 1 - 90, only, up to two urns are allowed per lot. Cremains may also be placed in another section, if the lot is purchased at the full price of the lot selected, and only one urn is allowed per lot. d. The following lots in Section Care to be sold as a one grave Iot due to the ambulance drive encroaching upon the lots. The cost of the lot will be one- half the lot cost for Section C as set forth in the schedule of fees at the time of purchase. The schedule of fees for Section Cis set for each lot being a two grave lot. The lots include 34, 35, 72, 110, 111, 146, 147, 182, 183, 381, 404, 427, 454, 477, 504, 527, 554, 627, 654, 677, 704, 727, 754, 777, 804, 827. e. No curbing, fencing, border or enclosure of any sort shall be erected on, in or around any burial lot in the cemetery, and the city reserves the right to remove any such enclosure. The city reserves the right to erect curbing along the walks and driveways, if it sO desires. f. It shall be unlawful for any person to install a cement or gravel floor or covering on any burial Iot. (3) Conditions, restrictions, rules and regulations applying to all cemeteries of the city: a. For each burial lot and mausoleum lot the city shall charge and receive a sum as set forth in the schedule of fees and charges adopted, from time to time, by the mayor and council, copies of which shall be available from the city clerk's office. b. Conveyances of burial lots shall be executed in the name of the city by the mayor or city manager, and the city clerk. Such conveyances shall not convey fee simple title, but shall convey to the purchaser of each burial lot an easement for the exclusive right of interment and sepulture in the lot, shall state the maximum number of graves allowed on each such burial lot as shown by the plat referred to in the deed, with the exception of the lots described in section 30-3(2)d. and by reference therein made shall convey each lot subject to all the provisions of this chapter and all amendments thereto as fully as if set out in each such conveyance. A copy of this chapter shall be delivered to the buyer upon purchase of each lot. C. At the time the city conveys any burial lot, in addition to collecting the purchase price of the burial lot, the city shall collect from the purchaser an amount sufficient to have such conveyance recorded in the clerk's office, county superior court, and shall have such conveyance sO recorded before delivery thereof to such purchaser. d. The city manager or his designee is designated as superintendent of the cemeteries. e. It shall be unlawful to remove, cover, or in any other manner disturb the survey markers located in the cemetery. f. For sections allowing slabs, all slabs shall conform to the contour of the lot on which they are located, and the top of all slabs shall be flush with the ground SO that no portion of the slab shall exceed ground level at any point. &. A mausoleum must be located a distance from the front line of the lot on which it is placed at least equivalent to the depth, from front to rear, of the structure itself, and, from all other sides of the lot, it shall be located a distance equal to the greatest height of the structure. No bodies shall be placed in such mausoleum except in sealed caskets and in hermetically sealed compartments. h. Each poured headstone foundation shall extend beyond the bottom base of the headstone at least one inch in all directions, and the vertical measurement of the poured headstone foundation shall be the same as the vertical measurement of the bottom base of the headstone monument. i. The maximum width of a headstone monument base shall not exceed 60 percent of the burial lot width, and there shall be no more than one upright marker for every two graves permitted on a burial lot. j. : No mound over any grave nor any other change in the grade or contour of any burial lot, except temporarily in connection with interment, shall be made by any lot holder or other person. k. The number of graves located in or on a burial lot shall not exceed the maximum fixed for each such lot and the graves and grave slabs shall be symmetrically placed as illustrated by the lot detail on plats of the cemetery referred to in this chapter. I. No monument, statue, inscription or other thing which is unsightly or which in any way negatively reflects on any person, living or dead, or on any religious sect, shall be erected or maintained in the cemetery. The city reserves the right to remove. any such item. m. No trees or shrubs of any kind shall be planted, or allowed to remain, within the borders of any burial lot or lots. Plantings in all areas outside of burial lots shall be under the control of the mayor and council. The city retains the right to enter upon any area of the cemeteries and remove any tree or shrub which is either deemed to be in violation of this subsection or which may cause damage to any grave site or the area around a grave site. n. All flowers must be placed in a permanent base or placed on the headstone. (A permanent base shall be a flower vase attached to or made aj part of the headstone or a permanent base installed adjacent to a horizontal marker as allowed by Sec. 30-3(a)(iii) and (a)(iv) above.) Dead flowers erunsightly-items are to be removed from the grounds. Any flowers that are not placed in a permanent base or on the headstone, such emslelenthegawegor items which are not permitted, may be removed at the discretion of the cemetery superintendent or any agent contracted with the city to care for cemeteries. Items that are not permitted included, but are not limited to solar lights, windmills, blankets, and figurines. Such items will be removed without warning and without compensation to the parties placing such items on the cemetery grounds. O. The mayor and city council reserve to themselves and their successors in office the right to alter, amend, modify or add to the rules, regulations, conditions and restrictions set forth in this chapter, at any time it is deemed advisable SO to do in order to carry out the purposes of this chapter, or to assure the proper care and administration of the city's cemeteries. p. It shall be unlawful to bury a decedent in a lot in which the decedent owns no interest and has no permission to be buried in. SECTION TWO The sections, subsections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any section, subsection, paragraph, sentence, clause or phrase shall be declared illegal by the valid judgment or decree of any court of competent jurisdiction, such illegibility shall not affect any of the remaining section, subsections, paragraphs, sentences, clauses and phrases of this ordinance. SECTION THREE All ordinances or parts thereof in conflict with the terms and provisions of this ordinance be, and the same hereby are, repealed. SECTION FOUR The adoption date of this ordinance is April 2025, and the effective date of this ordinance shall be April 2025. ORDAINED this day of April, 2025. J.D.STALLINGS MAYOR, CITY OF THOMASTON, GA ATTEST: TAYLOR WHITE CITY CLERK, CITY OF THOMASTON, GA