MAY 0 5 2025 ORIGINAL Board of Commissioners Item Transmittal BY: Ancany Agenda Form Procurement/Contract Transmittal Form Revised 1/17/25 Type of contract: 1yearD Multi-year M Single Event D Contract #: BOC Approval Date: Submission Information Vendor Information Contact Name: Sharon Webb Vendor Name: United Power & Battery Department: EMA / E911 Address: 6833 Joyce Street Project Title: UPS Maintenance & Emergency Address: Arvado, CO 80007 Service - (5) LIEBERT Nfinity Email: dkranz@unitedpowerups.com Funding Account Number: 217-3803-522200-34 Phone #: 1-800-306-1125 Ext# 5521 Contract amount: $14,400 Contact: Dave Kranz Budgeted (X) Not Budgeted C) Contract Type: Goods 0 Services (X) Grant 0) Term of contract: Five (5) years Contract Action: New 0) Renewal (X) Change Order 0 May 2025 - May 2030 Original Contract Number:C2020.S1.E24 Chief Financial Officer Senior Procurement Manager Signature I have reviewed the attached contract, and the amount is Ihave reviewed the attached contract, and iti is in compliance approved for processing. with Purchasing Policies of Rockdale County. Signaturè: UA Date: Signature: Date: - Sardb Slialzs Cumdont Lpranpll Detailed Summary of Contract: UPS & Battery Systems maintenance and 7x24 Emergency Service for our Critical Support Equipment. Department Head/Elected Official Signature: Date: A 5:5-65 9 26.24 NITED Power Battery www.untedpowerandpatterycom 6833 Joyce St, Arvada, CO 80007 Phone: 800-306-1125 Fax: 800-306-1126 April 30, 2025 Meg Joyner Rockdale County - 911 Center 2120 Farmer Rd NW Conyers, GA 30012 RE: Emergency Service Contract 5-15-25- 5-14-30 - Year 1/5 (5-15-2025 - 5-14-2026) Meg, Thank you for the opportunity to submit this proposal for the Pro-active Maintenance and 7: x 24 Emergency Service for your Critical Support Equipment. United Power & Battery is committed to providing the most comprehensive coverage of your UPS & Battery Systems. Gold Plan Description of Contract - Rockdale County 5 Year price: C-2020-53-E24 > One (1) Year fuil coverage > Emergency Service 7 x 24 coverage > Including all parts, labor and expenses > Response time is four (4) hours or less > Contract includes two (2) UPS & Battery PM Inspections o To be performed during normal business hours Includes full UPS Electronics & Battery maintenance Battery replacement not covered under contract Capacitors not covered under contract (5) Liebert Nfinity, 16kVA, ($2,880.00 per UPS, per year) Total: $ 14.400.00 All work regarding the above described will be done during normal working hours of the trade (unless noted above). The contract will take effect on the date received by United Power & Battery. All equipment noted above is believed to be in full working condition by customer, owner or lessee upon start date of contract. We would consider it a privilege to begin a relationship with you and your company. We hope you will view us as a business partner and a resource regarding any aspect of your UPS requirements. Signature: Purchase Order #: Date: BUY SELL LEASE RENT TRADE NITED Power Battery EH www.untedpowerandDattery.com 6833 Joyce St, Arvada, CO 80007 Phone: 800-306-1125 Fax: 800-306-1126 UPS Preventive Maintenance = Detailed Check List 1. Visual Checks 7. Synchronizing > Insulation, Overheating, Damage > Verify Utility Sync & Transfer To 2. Cleaning/Air Flow Bypass % Chèck fans, Door/Compartment Seais >. Transfer From Bypass To UPS > Replace Filters (Customer Supplied) > Verify Voltage And Phase Lockout > Clean Module > Verify Static Bypass Operation 3. CheckRecord. Voltage Waveforms And 8, Control Calibrations Currents R3 Check/Adjust as necessary > Input/Output, Rectifier, AC&DC Caps 9. Circuit Breakers/solators 4. Power Measurements (On Line) > Verify. Free Travel > Output RMS Current (Phase and N Check Mag/Thermal Settings Neutral) 10. System/Module. Safety Parameters > Output Peak Currént (Phase and Check Battery Current Limit Neutral) > *** Check Input Current Limit 5. Metering > ***. Check Overload Levels > DCI Volts And Current > *** Check Overtemp Circuits > Input volts/Current > Output Volts/Current > Frequency *** Where possible/available 6. Fuses > Verify Type, value, condition Battery Preventive Maintenance Detailed Check List 1. Perform safety evaluation of battery, racks, 5. Measure and record the full string charging protective equipment and environment. voltage and current. Notè. and record. any discrepancies. 6. Measure and record the AC ripple voltage 2. Record the ambient temperature of the and current. battery room. 7. Measure and record the voltage to ground 3. Clean normal cell dirt/dust accumulation. for each string/cabinet Note: Some environments may not allow 8. Measure and record the float voltage for) practical management of dust across each celljar. accumulation, 9. Measure and record the conductance of 4:. Inspect each jar for signs of cracks, each celljar. excessive bulging and leakage. 10. Check for corrosion, on battèry terminals and connectors. Clean as neçessary. BUY SELL LEASE RENT TRADE INITED Power Battery 56 www.untedpowerandbattery.com 6833 Joyce St, Arvada, CO 80007 Phone: 800-306-1125 Fax: 800-306-1126 Purchasing Agreement: This proposal remains valid for 30 days. Terms are Net 15 upon start date of contract. Ift this proposal is accepted, please have an authorized company representative date and sign this proposal and fax back to (800)306-1126. Liebert factory preset latching alarms can not be cleared. Each parly executing this Agreement on behalf of a company personally represents that he or she is authorized to execute this Agreement on behalf of such company and that this Agreement is binding on that company. We would consider it a privilege to begin a relationship with you and your company. We hope you will view us as a business partner and a resource regarding any aspect of your UPS requirements. Thanks again, Dave Kranz United Power & Battery Phone: (800) 306-1125 ext. 5521 Fax: (800) 306-1126 E-mail: GBrRuNRoNEuPsceN Web: pharustonsacon Signatures Continue On Next Page BUY SELL LEASE RENT TRADE Contract No. 2025 a IN WITNESS WHEREOF, the parties have hereunto set their hands on the date and year first above written. United Power & Battery Rockdale County, Georgia By: L By: JaNice Van Ness, Chair & CEO Davc Knwz - SALES Nanne & Title (Typed or Printed) Attes!: Attest: BC Corporate Secretary or Jennifer Rutledge, Director/ Assistant Corporate Secretary County Clerk: Approved as to form: M Qader. A. Baig, County. Attorney-