RECEIVED APR 2 4 2025 GRIGNAL Board of Commissioners BY: Pwachacu Agenda Item Transmittal Form Procurement/Comtract Transmittal Form Revised 1/17/25 Type of contract: 1yearD Multi-year Single Event D Contract #: BOCApproval Date: Submission Information Vendor Information Contact Name: Sharon Webb Vendor Name: Henry County E-911 Communications Department: Emergency Management Agency Services Project Title: Henry County E-911 Communications Address: 526 Industrial Blvd Services McDonough, GA 30253 Address: Funding Account Number: N/A Email: liendrickechemtygts Contract amount: N/A Budgeted 0) Not Budgeted C) Phone #: 770-957-9121 Contract Type: Goods 0 Services (X) Grant 0 Contact: Tamika Kendrick Contract Action: New (X) Renewal 0 Change Order 0 Original Contract Number: Term of contract: Annul a with on-going renewals Chief Financial Officer. Senior Procurement Manager Signature have reviewed the attached contract, and the amount is I have reviewed the attached contract, and it is in compliance approved. forj processing. with Purchasing Policies of Rockdale County. Signature: 0 Sands Date: 509b hoas - Signature: Date: 4atbs ator Detailed Summary of Contract: This MOU is with Henry County E-911 Communications Services for the collaboration and purpose of providing backup assistance of E-911 Communications Services to Rockdale County in the event the Rockdale County E-911 center goes down and for Rockdale County E-911 Communications Services to provide backup assistance to Henry County E-911 Communications Services in the event their system goes down. These services will provide transfer assistance with uninterrupted, emergency response services. Department Head/Elected Official Signature: Date: CHasall6 4123/25 203-770 MEMORANDUM OF UNDERSTANDING FOR THE PROVISION OF BACK-UP 9-1-1 SERVICE between ROCKDALE COUNTY, GEORGIA and HENRY COUNTY, GEORGIA This agreement is made and entered into on this Jst day of April 2025, by and between Rockdale County, Georgia, a political subdivision of the state of Georgia (hereinafter the "County"), and the Henry County, Georgia, a political subdivision of the State of Georgia, (hereinafter "Henry"); RECITALS Whereas, both Rookdale County and the Henry County control and operate 911 systems within their respectivej jurisdictions; Whereas, the respeotive emergency 911 systems are capable of receiving emergency calls and dispatching and coordinating responsive units to the scene of an emergency; Whereas, these emergeney 911 systems are a critical link in the ability of Rockdale County and Henry County to ensure that necessary emergency services are promptly provided to citizens and visitors in need; Whereas, it is critical to the health, safety and welfare of the citizens of Rockdale County and Henry County fhat the 91.1 systems serving those jurisdictions ae not impaired or otherwise taken "off line" in the event of mechanical or electrical failure, 911 center evacuation, or other events that temporarily render the 911 cmergency system unusable; Whereas, the 911 systems in the County and Henry are configured such that in the event of a 911 services failure, all 911 calls in a, jurisdiction can be immediately re-touted to the 911-dispatch center of the other, jurisdiction, such that there would be no loss in 911 service, whioh will establish a baok-up center; and Whereas, Rookdale County and Henry County desire to execute this Memorandum of Understanding to memorialize thoir respective agreement and acknowledgement that in the event that either County or Henry experience a loss of911 service, irrespective of the reason, that said 911 service shall be immediately rerouted to the jurisdiotion that still has 911 capability until such time as the 911 service in the other jurisdiction is restored. NOW, THERETORE, for and in consideration ofthe mutual promises and covenants contained herein, this agreement is effective for five (5); years, beginning April 1, 2025 and ending December 31, 2030, with the agreement to: (I) The affected Center will contact. AT&T to implement the Disaster Recovery Plan and re-route 9-1-1 calls to the back-up center. Page 1 of3 / Both 9-1-1 Centers will aotivate their Emergency Notification systems to notify internal and external stakeholders ofthet transfer of sorvices. (3) During the period of the outage and until the affected center personnel arrive at the back-up location, the non-affeoted center will receive and relay emergency and non-emergency 9-1-1 calls on behalf of the affected Conter. (4) Calls will be relayed to the affected center via the designated telephone line or radio talk group until their personnel arrive at the back-up center. (5) The affected 9-1-1 center personnel will report to the back-up 9-1-1 center within 30 minutes of the loss of 9-1-1- Service, (6) The Back-up Center will provide faoility acoess to the building, 9-1-1 Center, assigned warkstations, and interoperable talk, groups. (7) During the outage, the affected 9-1-1 Center will document service requests on CAD Cards or in CAD via portable laptops. (8) Upon restoration of operations, the affected center will make the proper. notifications and perform the appropriate catch up operations to synchronize data in the relevant computer-aided dispatch systems. (9) In the event of a radio system failure, both centers agree to the utilization of the other centers' system on the designated talk group(s). TERMINATION, AND DEFAULT REMEDIES: In the event that either party shall default on its obligations under this Agreement, the other party may provide the breaching party with a written notice of default specifying the basis for the default and advising the defaulting, party of the time frame to cure the default. All defaukts shall be oured within a 30 day time period. The non-defaujting party may grant the defaulting party additional time to cure the default, Subjeot to the provisions of this Agreement, the non-defnulting party may elect to terminate the Agreement if the default is not remedied in the agreed upon oure period. The County and City reserve all available remedies afforded by law to enforce any term or condition ofthis Agreement. Either party shall have the right to terminate this agreement with a 60 day notice to the other party. SEVERABLLITY: If any provision of this Agreement is held as a matter of law to be unenforceable or unconscionable, the remainder of this Agreement shall be enforceable without such provision. GOVERNING LAW. AND VENUE: This Agreement shall be governed by the laws of the state of Georgia, The obligations of the parties to this Agreement are performable in Rockdale County, Georgia and, if legal action is necessary to enforce same, the parties agree exolusive yonue shail lie in Rockdale County, Georgia. WHEREFORE, the parties having read and mderstood the ters of this agrooment, they do hereby agree to such terms by execution oftheir signatures on the next page. Page 2 of3 ROCKDALE COUNTY, GEORGIA ATTEST: Janice Van Ness, Chairwoman d CED Jennifer Rutledge, County Clerk Rockdale County Board of Commissioners Clerk to the Commission APPROVED AS TO FORM: CHasonlli6 M. Qader A. Baig, Attormey Sharon Webb, Director Rockdale County Attorney Office Rockdale County 911/EMA HENRY COUNTY, GEORGIA ATTESTYS Coulatagmo Carlotta Harrell, Chair Stephanie Braum, County Clerk Henry County Board of Commissioners APPROVED AS' TO FORM: ehl L Kon voh Rachel Mack, County Attorney Tamika Kendrick, Director Henry County 911 Director Page 3 of3 Resolution # 2025 - STATE OF GEORGIA COUNTY OF ROCKDALE A RESOLUTION OF THE BOARD OF COMMISSIONERS AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN ROCKDALE E-911 COMMUNICATIONS SERVICES AND HENRY COUNTY FOR THE CONTINUITY OF E-911 COMMUNICATIONS SERVICES. WHEREAS, the safety and well-being of our residents are of paramount importance to Rockdale County Government; and WHEREAS, Rockdale County and Henry County recognize the importance of collaboration in providing backup 9-1-1 transfer assistance to ensure uninterrupted emergency response services; and WHEREAS, a Memorandum ofUnderstanding has been drafted between Rockdale E911 Communications Services and Henry County E-911 Communications Services for the purpose of ensuring phone and radio communications between the two counties; a copy of which is attached hereto. NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Rockdale County authorizes executing the Memorandum ofUnderstanding as required, between Rockdale County and Henry County E-911 Communications Services. So resolved, this day of 2025. Rockdale County, Georgia Board ofCommissioners By: JaNice Van Ness, Chair & CEO Attest By: By: Jennifer Rutledge, County Clerk Tuwanya Smith, Commissioner Post 1 Approved as to form: By: By: Dr. Doreen Williams, Commissioner Post 2 M. Qader A. Baig, County Attorney BOARD OF COMMISSIONERS OF HENRY COUNTY, GEORGIA RESOLUTION NO. 25-133 Al Resolution of the Board of Commissioners authorizing execution of a Memorandum of Understanding between Rockdale E-911 Communications Services and Henry County for continuity of E-911. communications services. WHEREAS, the safety and well-being of our residents are of paramount importance to Henry County Government; and WHEREAS, Henry County and Rockdale County recognize thei importance of collaboration in providing backup 9-1-1 transfer assistance to ensure uninterrupted emergency response services; and WHEREAS, a Memorandum of Understanding has been drafted between Rockdale E- 911 Communications Services and Henry County E-911 Communications Services for the purpose of ensuring phone and radio communications between thei two counties; a copy of which is attached hereto as ExhibitA A; NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County authorizes the Chair and/or County. Manager to exécute the Memorandum of Understanding as required, between Henry County and Rockdale E-911 Communications Services. This 15H of Apul 2025 HENRY COUNTY BOARD OF COMMISSIONERS GEGEL BY: a Carlotta Harrell, Chair ATTEST: RR Stephanie Braun, County Clerk Henry County EXECUTIVE SUMMARY BOARD OF COMMISSIONERS MEETING Meeting Date: Department Requesting Agenda Item: Aprill 15, 2025 E 9-1-1 Action Type: Atfachments/xhbis for Agenda Item: otion Requested by B0C 1. MOU 911 Service Rockdale Henry Prosenter: Temika Kendrick, Director Resolution Agendal Iter: authorizing execution of a Memorandum of Understanding between Rockdale E-911 Communications Services and Henry County for continully ofE-911 communicalions services. (Presenter: Tamika Kendrick, E-911 DirectorExhibits 6) BakgrounilBummary Thisi resolution proposes the adoption and authorization of a Memorandum of Understanding between Newton County E-911 Communications Services and Henry County E-911 Communications Services, aimed at enhancing public safely communigation. This MOU fecilitates the agreement of providing backup 9-1-1 phone transfer assistance belween the two counties on an as needed basis. By endorsing this agreement, Henry County reaffirms its commitment to collaborative efforis that priorlize public sefely. Financiall mpeatonsCamaiamatons Additional COommenaRammandNiw: 1