BOARD OF COUNTY COMMISSIONERS SUMMIT COUNTY 970.453.3414 ph I 970.453.3535 f 208 East Lincoln Ave. PO Box 68 COLORADG summitcountycogoy Breckenridge, CO 80424 TO: Board of County Commissioners David Rossi Jeff Huntley FROM: Johanna Jacobsen RE: Work Session Meeting of February 25, 2025 DATE: Tuesday, February 25, 2025 Attendees: Elected Officials: Eric Mamula, Nina Waters, and Tamara Pogue- County Commissioners Staff: David Rossi, County Manager; Jeff Huntley, County Attorney; Steve Greer, Assistant County Manager; Andy Atencio, Assistant County Manager; David Reynolds, Finance Director; Cameron Turpin Valentine, Assistant County Attorney; Allison Hiltz, Director of Community Partnerships; Caitlin Johnson, Executive Administrative Manager; Johanna Jacobsen, Administrative Assistant; Andrew Armstrong, Assistant County Attorney; Lina Lesmes, Interim Housing Co-Director, Brandon Howes, Interim Housing Co-Director; Glen Morgan, Chief Building Official; Stefanie Miranda, Human Resources Director; James Everett, Deputy Human Resources Director; Eric Monk, Contracts Administrator; Michael Berry, Summit 911 Director; Shannon Brown, Grants and Community Partnerships Manager. Guests (in person or via Zoom): Philip Sweat, Kathy Christina, Valerie Connelly, Abigail Tietjen, Kim Atencio, Ryan Spencer, Danelle Cook, Matthew Belmar, Kristi D'Agati, Dana Foley, and others who did not sign in. I. Building Inspection Progress & Adoption of New Standards Glen Morgan discussed topics including but not limited to: Mr. Morgan began by introducing himself and providing an overview of his experience. He then reviewed key issues with the new building code. Mr. Morgan outlined the specific codes required by the state and their implications. Discussion then shifted to local code adoptions. Sustainable codes have been in place since 2006. Mr. Morgan emphasized the need for greater accessibility to these energy codes online, particularly for out- of-state builders. The variation in codes across different counties adds to the complexity. Mr. Morgan reviewed the Zero Energy Code, introduced four years ago, stating that it was highly aggressive and lacked flexibility, which created challenges for builders. Moving forward, there is a desire for a more structured and gradual compliance process. Commissioner Mamula noted that if the code protects the end user, some flexibility is beneficial. Mr. Morgan discussed the concept of performance paths,' allowing builders to compensate for deficiencies in one area of a home by improving another, ensuring a balanced approach to compliance. The Building Board of Review plays a crucial role in evaluating these codes and making recommendations. Mr. Morgan emphasized the need to bring priorities from the Commissioners to this board for further review. He also highlighted ongoing engagement efforts, including meetings with town Summit County Board of County Commissioners' Work Session Meeting Minutes of February 25, 2025 Page 1 of5 representatives, the Building Association, window manufacturers, and individual builders to gather input. A major topic of discussion was the Renewable Energy Mitigation Program (REMP), which regulates heating outside such as heated driveways, gutters, and swimming pools. Currently, Breckenridge has adopted REMP with two compliance options: either offsetting energy use through solar panels or fee-in- lieu of option. Commissioner Mamula raised concerns about the inefficacy of solar offsets in winter. He suggested exploring alternative offsets, such as electric heat pumps. Commissioner Waters agreed, also mentioning that the fee-in-lieu for compliance should not be an option. Mr. Morgan advocated for advancing new technology while limiting excessive outdoor heating. Mr. Atencio proposed requiring smart technology for automated shutoffs, which Mr. Morgan acknowledged as a possibility, noting that Breckenridge's current REMP framework includes control measures, though imperfect, they are a step in the right direction. Commissioner Mamula explained that the fee-in-lieu was originally implemented to appease frustrated property owners. Mr. Morgan expressed a preference for phasing out this option, a sentiment echoed by Commissioner Pogue, who emphasized the importance of standardization while balancing sustainability goals with cost considerations. With upcoming state regulations set to take effect next year, Mr. Morgan believes the county will already be well positioned. The current amendments to the building code span 160 pages, and Mr. Morgan stressed the need for more concise, user-friendly documents for accessibility. He raised concerns that the state's new code may be overly complex. Commissioner Mamula identified insulation and window standards as top priorities. He emphasized the need for stricter inspections around insulation. Mr. Morgan agreed that bringing the energy raters earlier for insulation inspection would be beneficial and will follow up with this idea. The discussion also touched on the National Home Builders Association's stance on the code. Mr. Rossi asked about feedback from the Builders Association, which indicated a need for flexibility and greater inclusion in decision-making. Builders expressed frustration that the Zero Energy Code was adopted without sufficient public input. Commissioner Waters noted that energy codes are one of the few viable mechanisms for reducing emissions community-wide. Commissioner Mamula acknowledged the challenge of balancing the needs of builders with sustainability goals, and Mr. Morgan agreed, stating that Summit County has historically adopted the most up-to-date codes. Mr. Morgan provided a recap of the conversion. They have agreed to explore REMP compliance through electric solutions, in collaboration with HC3. The Commissioners are not comfortable with the fee-in-lieu of options. They will move forward with the 2024 codes without pursuing significant stretch codes. The commissioners expressed appreciation for Mr. Morgan's insights and contributions to the discussion. II. CTSI Presentation Dana Foley and Stefanie Miranda, discussed topics including but not limited to: Mr. Foley, a Risk and Loss Control Specialist for CTSI (County Technical Services Inc), provided an overview of the county's insurance coverage and risk management strategies. During his visit, Mr. Foley praised Summit County's jail facilities, calling them the best he has seen. He emphasized that maintaining high facility standards significantly reduces liability risks for counties. Mr. Foley then reviewed the insurance contribution pool, explaining that claims are paid from this pool, Summit County Board of County Commissioners' Work Session Meeting Minutes of February 25, 2025 Page 2 of5 and any funds exceeding the reserve limit are returned to the county as equity distribution. He provided a breakdown of last year's returns, including the specific amounts Summit County received from each pool. Summit County remains in the lowest category for loss rate factors, which is a positive indicator of risk management. He provided an overview of the previous year, which ended with a total of 41 claims, primarily driven by auto-related incidents. Additionally, there were two fires that contributed to higher overall costs. The county's recent emphasis on reducing backing-related claims has helped lower expenses. A review of the County Workers' Compensation Program (CWCP) from the previous year showed that law enforcement, particularly arrest control incidents, accounted for the highest loss costs. Mr. Foley plans to extract and analyze Sheriff-specific claims to provide a detailed report to the Sheriff's Office for further evaluation and comparison. Mr. Foley opened the discussion up for questions. Commissioner Pogue acknowledged that progress has been made, and Ms. Miranda commended CTSI as a valuable partner, noting that the county has benefited from their free educational programs. Mr. Foley then presented a five-year loss analysis, identifying Road and Bridge operations and law enforcement as the top two areas of concern. He also noted that building-related claims fall under administration. The primary cost drivers continue to be vehicle-related incidents, but the county has successfully reduced backing-related claims. He further analyzed graphical data, detailing where incidents occurred and the associated costs. The top five frequency and severity categories align with trends observed in similar counties, with vehicle- related claims consistently ranking at the top. A five-year CWCP breakdown revealed that the most common incidents involve slips, falls, body mechanics, and lifting injuries. Mr. Foley identified training as an opportunity for improvement. Summit County's claims management performance remains on par with the statewide average, indicating strong oversight. Commissioner Pogue inquired whether driving training remains the most cost-effective risk reduction strategy. Mr. Foley affirmed that it does, and Ms. Miranda confirmed plans to continue offering these classes. Additionally, CTSI provides free flagging courses, which could result in further cost savings for the county. The meeting concluded with expressions of appreciation for Mr. Foley's insights and expertise. II. Managers & Commissioners Updates The Commissioners and Staff discussed topics including but not limited to: Andy Atencio Provided an update on a call with the Deputy Director of CDOT regarding communication. CDOT requested details on what the county needs from them and presented ideas to unify VMS board messaging along I-70. They also reviewed the text alert chains, with Mr. Atencio currently assessing the list. Commissioner Pogue praised CDOT's responsiveness and suggested exploring a local traffic information-sharing system for the future. The Request for Proposal (RFP) for the Clerk, Assessor, and Treasure software will be published on Friday. The timeline for vendor selection was reviewed. Summit County Board of County Commissioners' Work Session Meeting Minutes of February 25, 2025 Page 3 of5 David Reynolds Provided an update on the 2026 budget process and wrap up of 2024 for the audit that begins the first week of April. Caitlin Johnson Provided a reminder that the work session is canceled next week. Steve Greer Provided an update on the grant received for rock scaling at Green Mountain Reservoir (CR 30). The project went to bid last week and will move forward once CDOT approves the contract. Provided an update on the shuttle service program for Quandary. Shared updates from last week's Wildfire Council meeting. Discussed the chipping program, which is currently out to bid. Reviewed changes being addressed. Will be attending the International County Manager Association (ICMA) conference this week in Denver. Jeff Huntley None David Rossi Provided an update on the Xcel Energy conversation. Discussed efforts with other) jurisdictions to stay engaged in Mountain Energy Projects, including overlap with a proposed liquid natural gas (LNG) site. Data has been requested on safety, size, customer use, and other factors, but clear answers have not been received. Future meetings with Xcel are contingent on receiving this data. Commissioner Pogue and Mr. Rossi met with consultants. Commissioner Waters Provided updates from the Wildfire Council meeting. There was discussion on state codes and their impact on Summit County, noting that the county is ahead of the curve. Attended the CC4CA (Colorado Communities for Climate Action) Board of Directors meeting, where they decided to pause updates to the policy statement. Commissioner Pogue None Commissioner Mamula Attended a Clinton Ditch meeting regarding Shoshone and reported positive bipartisan support. IV. Lake Hill Housing Project Discussion Recommended Executive Session) Jeff Huntley requested a brief Executive Session to discuss legal issues and real property matters subject to negotiation pursuant to CRS 24-6-402 Subsection (4) (a)(b)(e) on the topic(s) of the Lake Hill Housing Project. A motion was made by Commissioner Waters and seconded by Commissioner Pogue to go into Executive Session to discuss legal issues and real property matters subject to negotiation on the topic(s) of the Lake Hill Housing Project. The BOCC voted 31 to Ot to go into Executive Session per CRS 24-6-402 Subsection (4) (a)(b)(e). The motion was approved. Summit County Board of County Commissioners' Work Session Meeting Minutes of February 25, 2025 Page 4 of5 V. Adjourn Staff will return to the Work Session on March 11, 2025. Commissioners thanked the team for their work. Meeting Adjourned. Respectfully submitted: Approved by: JOhanna-acobsen, Deputy @ e ric Mamula, Chair Established 1861 SOLORADO Summit County Board of County Commissioners' Work Session Meeting Minutes of February 25, 2025 Page 5 of5