BOARD OF COUNTY COMMISSIONERS 970.453.3414ph I 970.453.3535f 208 East Lincoln Ave. I PO Box 68 SUMMIT COUNTY SummiCounycOgoy Breckenridge, CO 80424 COLORADO SUMMIT COUNTY BOARD OF COUNTY COMMISSIONERS Tuesday, May 15, 2025 at 11:00 a.m. SUMMARY MINUTES For assistance or questions regarding special accommodations, accessibility, or available audiolvisual equipment, please contact 970-453-3500 as soon as possible. I. CALL TO ORDER The Special Meeting of the Board of County Commissioners on Thursday, May 15, 2025, was called to order by Chair, Eric Mamula, at 11:00 a.m. in the County Commissioners' Meeting Room, Summit County Courthouse, 208 Lincoln Avenue, Breckenridge, Colorado. II. ROLL CALL Board Members present and answer to the roll call were: Eric Mamula, Chair Nina Waters, Commissioner Tamara Pogue, Commissioner Staff Present in person and via Zoom were as follows: David Rossi, County Manager; Jeffrey Huntley, County Attorney; Cameron Turpin Valentine, Assistant County Attorney; Andy Atencio, Assistant County Manager; Steve Greer, Assistant County Manager; David Reynolds, Finance Director; Adrienne Isaac, Communications Director; Allison Hiltz, Grant Program Director; Eric Monk, Contract Administrator, Lina Lesmes, Interim Housing Co-Director; Caitlin Johnson, Executive Administrative Manager; and Lori Dwyer, Deputy Clerk. Additional Attendees in person and via Zoom: Craig Johnson and others that did not sign in. III. APPROVAL OF AGENDA MOTION: A motion was made by Commissioner Pogue and seconded by Commissioner Waters to amend new business item A to remove consideration of the resolution and substitute in lieu thereof a discussion of Emergency Management operations. MOTION PASSED UNANIMOUSLY BY THE BOARD PRESENT IV. CITIZEN COMMENT V. CONSENT AGENDA A. Approval of 5/15/2025 Regular Meeting Minutes. Approved as Presented; and MOTION: A motion was made by Commissioner Waters and seconded by Commissioner Summit County Board of County Commissioners' Special Meeting Minutes of May 15, 2025 Pogue to approve the Consent Agenda, item A, as presented. MOTION PASSED UNANIMOUSLY BY THE BOARD PRESENT The Board agreed to move to a Work Session format for the remainder of the meeting at 11:01 a.m. VI. NEW BUSINESS A. Discussion of Emergency Management Operations David Rossi shared background information concerning recent gas leak communications that did not meet expectations of the Emergency Operations Plan (EOP). He noted that everyone did their best and everyone can be given a bit of grace, but there were configuration errors with the Everbridge system that resulted in multiple communications being sent out. This leads to communication fatigue. He noted that per the EOP, the best practices are that the Emergency Operations Center (EOC) activates. This was a multi-agency incident with Xcel's involvement. At this point there has been no communication from the Emergency Manager, but Mr. Rossi hopes there will be an after-action report that is shared with the Board. Weather apps shared inaccurate information. He noted that an updated EOP is being reviewed at this time and that the Attorneys are researching the BOCC's authority over emergency management. He noted their recommendation today is to outline deficiencies and areas for improvement to the emergency manager. He stressed that this is not a criticism of the Emergency Management department but a path to have the office recommit to certain elements of giving authority to the Board. Commissioner Mamula noted that ultimately, the Board and Attorney's Office need to be notified immediately of any emergency within the county, which they have been left out of. Commissioner Waters noted that the Board is ultimately responsible for the safety of residents. Andy Atencio noted that while the Sheriff's Office is responsible for only unincorporated Summit County, the emergency management department is responsible for the entire county. Commissioner Pogue noted that she was one of the commissioners involved the discussion to move emergency management to the Sheriff's Office, and noted that several promises were made at that time. She noted that the staff has increased in size and communication has not improved. She shared her frustration in not receiving a strategic plan. She suggested quarterly updates, a feedback loop from the towns, a completed EOP within the next three months, and a strategic plan within the next three months. A shift to a culture of collaboration is needed. Commissioners briefly discussed a letter that will be sent to the Sheriff's Office regarding their denied budget amendment including a remedy for that amendment. VII. ADJOURNMENT The meeting was adjourned at M & aM Respectfully submitted, oved by: - - - ts stablished kori-Dwyer, Deputy Clerk 1861 rcMamula, Chain SOLORADO Summit County Board of County Commissioners Special Meetin NOTE: These minutes are a summary of the proceedings and motions of the May 15, 2025 Board of County Commissioners' Special Meeting. The complete digital recording is available int the Office of the County Manager, Summit County Courthouse, 3m Floor, 208 Lincoln Avenue, Breckenridge, Colorado 80424. Summit County Board of County Commissioners' Special Meeting Minutes of May 15, 2025