Amarillo City Council Regular Meeting May 27, 2025 CITY OF 3:00 PM AMARILLO City Hall - Council Chamber OPEN SPACES * ENDLESS OPP o H R TU NITIES 623 S. Johnson Street, 3rd Floor Amarillo, Texas 79101 AGENDA 1. Call to Order 2. Invocation Pastor Margie Gonzales, Pray the City 3. Pledge of Allegiance 4. The Texas Pledge 5. Proclamations 5.A. "Global Accessibility Awareness Day" 5.B. Motorcycle Safety Awareness Month" 6. Announcements 7. Public Comment The public will be permitted to offer public comment on agenda items and items related to City business. Citizens interested in commenting may sign up online at ittps:/www.amarllo.gov/citly-secretarypubic-comment-registration-form, by calling the City Secretary's office at (806) 378-3014, or in person in Room 3500 of City Hall, 623 S. Johnson. Citizens should sign up at least 15 minutes prior to the scheduled meeting start time. 8. Consent tems It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction. The following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Councimember, in which event the item shall be considered in its normal sequence after the items not requiring separate discussion have been acted upon by a single motion. 8.A. CONSIDER APPROVAL - MINUTES This item considers approval of the City Council minutes for the special meeting held on May 13, 2025. (Contact: Stephanie Coggins, City Secretary) 8.B. CONSIDER APPROVAL - MINUTES This item considers approval of the City Council minutes for the regular meeting held on May 13, 2025. (Contact: Stephanie Coggins, City Secretary) 8.C. CONSIDER APPROVAL - MINUTES This item considers approval of the City Council minutes for the work session held on May 20, 2025. (Contact: Stephanie Coggins, City Secretary) 8.D. CONSIDERATION OF ORDINANCE NO. 8191 This item is the second and final reading of an ordinance considering the rezoning of Lot 1, Block 3, Ben's Subdivision Unit No. 27, an addition to the City of Amarillo, in Section 5, Block 9, BS&F Survey, Randall County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from General Retail District to General Retail District with a Specific Use Permit for On-Premise Primary Use Alcohol Sales and Service With a Limit of 50% of total sales being Alcohol. (VICINITY: Bell St. & Farmers Ave.; APPLICANT/S: Mike Modair for the Namaki Trust) (Contact: Brady Kendrick, Senior Planner) 8.E. CONSIDERATION OF ORDINANCE NO. 8192 This item is the second and final reading of an ordinance considering rezoning a 0.19-acre tract of unplatted land in Section 191, Block 2, AB&M Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to Residential District 3. (VICINITY: Temecula Creek Blvd. & Cabernet Way; APPLICANTIS: OJD Engineering LLC for Amarillo Vineyards LLC) (Contact: Brady Kendrick, Senior Planner) 8.F. CONSIDERATION OF ORDINANCE NO. 8193 This item is the second and final reading of an ordinance considering rezoning a 0.76-acre tract of unplatted land in Section 160, Block 2, AB&M Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to Residential District 3. (VICINITY: Rietman Ave. & Pavillard Dr.; APPLICANTI/S: Colton Thompson) (Contact: Brady Kendrick, Senior Planner) 8.G. CONSIDERATION OF ORDINANCE NO. 8194 This item is the second and final reading of an ordinance considering rezoning a 7.18-acre tract of unplatted land, in Section 63, Block 9, BS&F Survey, Randall County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to Light Commercial District. (VICINITY: Helium Rd. & County Rd. 45; APPLICANT/S: Geospatial Data, Inc. for Podsey Properties, LLC) (Contact: Brady Kendrick, Senior Planner) 8.H. CONSIDERATION OF ORDINANCE NO. 8195 This item is the second and final reading of an ordinance considering rezoning a 4.42-acre tract of unplatted land, in Section 63, Block 9, BS&F Survey, Randall County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to General Retail District. (VICINITY: Helium Rd. & County Rd. 45; APPLICANT/S: Geospatial Data, Inc. for Podsey Properties, LLC) (Contact: Brady Kendrick, Senior Planner) 8.1. CONSIDERATION OF ORDINANCE NO. 8196 This item is the second and final reading of an ordinance considering rezoning a 13.19-acre tract of unplatted land, in Section 63, Block 9, BS&F Survey, Randall County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to Light Commercial District. (VICINITY: Helium Rd. & Hillside Rd.; APPLICANT/S: Geospatial Data, Inc. for Podsey Properties, LLC) (Contact: Brady Kendrick, Senior Planner) 8.J. CONSIDERATION OF ORDINANCE NO. 8197 This item is the second and final reading of an ordinance considering rezoning a 7.51-acre tract of unplatted land, in Section 63, Block 9, BS&F Survey, Randall County, Texas, plus one-half of all bounding streets, alleys, and public ways, to change from Agricultural District to General Retail District. (VICINITY: Helium Rd. & Hillside Rd.; APPLICANTIS: Geospatial Data, Inc. for Podsey Properties, LLC) (Contact: Brady Kendrick, Senior Planner) 8.K. CONSIDERATION OF RESOLUTION NO. 05-27-25-1 This item considers a resolution authorizing an Advance Funding Agreement for the installation of Railroad Pavement Markings and Signs with the Texas Department of Transportation (TXDOT), permitting administrative adjustments to documents as needed, and authorizing the City Manager to execute such an agreement. (Contact: Alan Harder, Director of Public Works) 8.L. CONSIDERATION OF RESOLUTION NO. 05-27-25-2 This item considers a resolution authorizing the City Manager to enter into a lease agreement with the Tyler Street Resource Center for the lease of a daytime facility for the homeless population, including a sub-lease to Transformation Park for management purposes as well as office space for the City of Amarillo Community Development Department. (Contact: Grayson Path, City Manager) 8.M. CONSIDERATION OF RESOLUTION NO. 05-27-25-3 This item considers a resolution accepting and authorizing the Don and Sybil Harrington's grant award to the City of Amarillo Community Development Coming Home Program in support of the Coming Home Mental Health Support Services Project. Grantor: Amarillo Area Foundation Amount: $100,000.00 Local Match/Funding Source: No local match required (Contact: Jason Riddlespurger, Director of Community Development) 8.N. CONSIDER APPROVAL - INTERLOCAL AGREEMENT BETWEEN CITY OF AMARILLO AND 11 RECEIVING ENTITIES FOR AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM (AFIS) This item considers the approval of an Interlocal Agreement (ILA) between the City of Amarillo and the following receiving entities: City of Borger, City of Canyon, City of Dalhart, City of Dumas, City of Pampa, Childress County, Deaf Smith County, Ochiltree County, Parmer County, Potter County, and Randall County for SPEX Forensics AFIS services. (Contact: Jimmy Johnson, Interim Police Chief) 8.0. CONSIDER AWARD - PROFESSIONAL SERVICES AGREEMENT FOR FIRE DEPARTMENT MASTER PLAN This item considers the award of a professional services agreement to provide a master plan for the Amarillo Fire Department. Award to: Moore lacofano Goltsman, Inc. (MIG) Amounts: Not to exceed $99,780.00 Funding Source: General fund revenues Is this item budgeted?: Yes (Contact: Jeffery Harbin, Deputy Chief of Community Risk Reduction) 8.P. CONSIDER AWARD - MUNICIPAL COURT PARKING LOT PROJECT This item considers the award of a contract for demolition, site preparation, site security, construction of site improvements, and replacement of the storefront glass at the Municipal Court parking lot located at 201 SE 4th Ave. Award to: Tri-State General Contracting Group, Inc. Amount: $864,135.00 Funding Source: General construction fund revenues Is the item budgeted? Yes (Contact: Jerry Danforth, Director of Facilities, Donna Knight, Director of Court Services) 8.Q. CONSIDER ACCEPTANCE - HANSEN'S DISEASE CONTRACT RENEWAL This item considers acceptance of the Hansen's Disease contract renewal for the City of Amarillo Public Health Department to serve as the Texas Department of State Health Services' approved Hansen's Disease clinic provider for our region. Grantor: Texas Department of State Health Services Amount: $32,340.00 Local Match/Funding Source: No Is the item budgeted? Yes (Contact: Casie Stoughton, Director of Public Health) 8.R. CONSIDER AWARD - SCENE RESTORATION SERVICES CONTRACT This item considers the award of a contract for scene restoration services through Local Outreach to Suicide Survivors (LOSS), a program of Amarillo Public Health, through August 31, 2026. Award to: Amarillo Steam Team Amount: $80,000.00 Funding Source: Grand funding from Texas Department of State Health Services Is the item budgeted? Yes (Contact: Casie Stoughton, Director of Public Health) 8.S. CONSIDER AWARD - COMPREHENSIVE ELECTRICAL SERVICES FOR CITY OF AMARILLO PARKS This item considers the award of a contract for electrical services at City of Amarillo parks. The agreement is for a one-year term, with four one-year options to renew. Award to: AAA Electric Amount: $1,000,000.00 ($200,000.00 annually) Funding Source: General fund revenues Is the item budgeted? Yes (Contact: James Stow, Assistant Director of Parks and Recreation, Michael Kashuba, Director of Parks and Recreation) 8.T. CONSIDER AWARD - CONSTRUCTION OF PARKING LOTS AT CITY OF AMARILLO PARKS This item considers the award of a contract for the turnkey construction of new parking lots at John Stiff Memorial Park and Rick Klein Athletic Complex. Award to: Tri-State General Contracting Group, Inc. (Sourcewell #TX-R4-GC- 052124-JRT) Amount: John Stiff Memorial Park - North $ 874,200.00 Parking Lot John Stiff Memorial Park - South 774,400.00 Parking Lot Rick Klein Athletic Complex Multi- 1.817,822.00 Purpose Parking Lot Total $3,466,422.00 Funding Source: 2025 bond proceeds Is the item budgeted? Yes (Contact: Michael Kashuba, Director of Parks and Recreation) 8.U. CONSIDER PURCHASE - SECURITY PANEL UPGRADES FOR AIRPORT This item considers the purchase of seven ISTAR security panel upgrade kits to replace the airport terminal's security panel boards that are beyond end of life and no longer supported by the manufacturer. This upgrade includes panel replacements, installation, and testing. Award to: Firetrol Protection Systems #DIR-CPO-4501) Amount: $79,384.00 Funding Source: Airport fund revenues Is the item budgeted? Yes (Contact: Michael Conner, Director of Aviation) 8.V. CONSIDER APPROVAL - EDOCS SOFTWARE MAINTENANCE RENEWAL This item considers renewing the annual software maintenance for eDocs, the city's electronic document management system. Award to: OpenText Amount: $122,278.41 Funding Source: Information technology fund revenues Is the item budgeted? Yes (Contact: Missy Laird, Director of Information Technology) 8.W. CONSIDER PURCHASE - VAC-TRON VACUUM EXCAVATOR FOR PARKS DEPARTMENT This item considers the purchase of a Vac-Tron vacuum excavator trailer utilized by the parks maintenance division in daily operations. This is an addition to the City's fleet. Award to: Vermeer Texas-Louisiana (BuyBoard #684-22) Amount: $67,500.00 Funding Source: Bond proceeds Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.X. CONSIDER PURCHASE - CASE WHEELED EXCAVATOR FOR DRAINAGE UTILITY This item considers the purchase of a Case WX140 Wheeled Excavator for daily use in the drainage utilities department. This unit is an addition to the fleet which was approved in the fiscal 24/25 budget. Award to: ASCO Equipment (SourceWell #011723-CNH-1) Amount: $215,000.00 Funding Source: Drainage utility fund revenues Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.Y. CONSIDER PURCHASE - CASE MINI EXCAVATOR FOR DRAINAGE UTILITY This item considers the purchase of a Case CX80 Mini Excavator for daily use in the drainage utilities division. This unit is an addition to the fleet which was approved in the fiscal 24/25 budget. Award to: ASCO Equipment (SourceWel #011723-CNH-1) Amount: $115,000.00 Funding Source: Drainage utility fund revenues Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.Z. CONSIDER PURCHASE - JCB BACKHOE FOR DRAINAGE UTILITY This item considers the purchase of a JCB 3CX Extended Backhoe for daily rise in the drainage utilities division. This is a scheduled replacement of Unit 7971, a 2014 JCB Extended Backhoe, which has reached its end of useful life. Award to: ASCO Equipment (SourceWell #020223-JCB) Amount: $125,000.00 Funding Source: Fleet services fund revenues. Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.AA. CONSIDER PURCHASE - VACTOR SEWER TRUCK FOR DRAINAGE UTILITY This item considers the purchase of a Vactor 21001 Sewer Truck for daily use in the drainage utilities division. This is the scheduled replacement of Unit 8026, a 2016 Freightliner Vactor, which has reached its end of useful life. Award to: Doggett Freightliner of South Texas (TIPS #230802) Amount: $533,413.00 Funding Source: Fleet services fund revenues Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.BB. CONSIDER PURCHASE - MINI EXCAVATOR FOR PARKS DEPARTMENT This item considers the purchase of a model E38 Bobcat Mini Excavator for daily use in the parks maintenance division. This unit is an addition to the fleet which was approved in the FY24/25 budget. Award to: Bobcat of Amarillo (SourceWell #020223-CEC) Amount: $55,180.19 Funding Source: Bond proceeds Is the item budgeted? Yes (Contact: Alan Harder, Director of Public Works) 8.CC. CONSIDER APPROVAL - EBUILDER PROJECT MANAGEMENT SOFTWARE RENEWAL This item considers the renewal of the eBuilder Project Management Software. Award to: Dell (Omnia #NCPA 01-143) Amount: $97,747.96 Funding Source: General fund and water and sewer fund revenues Is the item budgeted? Yes (Contact: Jerry Danforth, Director of Facilities) 8.DD. CONSIDER AWARD - PROFESSIONAL SERVICES AGREEMENT FOR REMEDIATION SERVICES IN CONNECTION WITH HILLSIDE TERRACE ESTATES 30" VCP SEWER MAIN This item considers the award of a professional services agreement for the remediation and abandonment of a 30" sanitary sewer in Hillside Terrace Estates. Award to: Keller North America Amount: $1,218,768.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Floyd Hartman, Assistant City Manager) 8.EE. CONSIDER APPROVAL - ADDENDUM NO. 8 TO THE RIMKUS PROFESSIONAL SERVICES AGREEMENT This item considers the approval of Addendum No. 8 to the Rimkus Consulting Group, Inc. Professional Services Agreement for Phase 1 and Phase 2 remediation and stabilization of an abandoned collapsed sanitary sewer. Award to: Rimkus Consulting Group, Inc. Amount: $250,000.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Floyd Hartman, Assistant City Manager) 8.FF. CONSIDER AWARD - PROFESSIONAL SERVICES CONTRACT This item considers the award of a professional services agreement with Ranger Environmental Services, LLC. including verification of compliance with regulatory audits and the Supplemental Site Assessment for the remediation and abandonment project of the collapsed sewer at Hillside Terrace Estates. Award to: Ranger Environmental Services, LLC. Amount: $278,500.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Floyd Hartman, Assistant City Manager) 8.GG. CONSIDER AWARD - ENGINEERING CONTRACT TO DESIGN THE DECOMMISSION AND REPLACEMENT OF CARSON COUNTY COLLECTION LINE This item considers the award of an engineering contract for designing the decommission and replacement of approximately 1.5 miles of a 24-inch collection line in Carson County. Award to: LJA Engineering Amount: $422,700.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Michael Price, Director of Utilities) 8.HH. CONSIDER AWARD - FLOWSERVE REPAIR AT COMBINED HIGH SERVICE This item considers the award of a contract to repair the Flowserve pump at Combined High Service #14 at Osage Water Treatmen Plant. This contract will include pulling down the #11 pump for teardown and an inspection report. Award to: Smith Pump (BuyBoard #672-22) Amount: $141,350.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Michael Price, Director of Utilities) 8.11. CONSIDER PURCHASE = TWO OVERHEAD CRANES AT RIVER ROAD WASTEWATER TREATMENT PLANT This item considers the purchase and installation of two overhead cranes at the chlorine and sulfur dioxide buildings at the River Road Wastewater Treatment Plant. Award to: Zone Industries (BuyBoard #672-22) Amount: $112,262.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Michael Price, Director of Utilities) 8.JJ. CONSIDER AWARD - CONTRACT FOR GROUND STORAGE TANK ENGINEERING AND ASSESSMENT SERVICES This item considers the award of a contract for ground storage tank engineering and assessment services. Award to: LJA Engineering Amount: $189,500.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Michael Price, Director of Utilities) 8.KK. CONSIDER AWARD - ENGINEERING SERVICES FOR BAR SCREEN REPLACEMENT AT RIVER ROAD WASTEWATER TREATMENT PLANT This item considers the award of the engineering contract for the bar screen replacement project at the River Road Wastewater Treatment Plant. Award to: KSA Engineering Amount: $405,000.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Michael Price, Director of Utilities) 9. Discussion Items City Council will discuss or receive reports on the following current matters or projects. 9.A. Review agenda items for regular meeting and attachments 9.B. Accessible Amarillo Task Force 9.C. Amarillo Hollywood Road and River Road Wastewater Facilities replacement project update 9.D. Third-party inspections policy update 9.E. Posting City of Amarillo check register (or similar) to the city website 9.F. City of Amarillo assistance for senior citizens 9.G. Request future agenda items and reports from City Manager 10. Non-Consent Items 10.A. CONSIDER APPROVAL - PROFESSIONAL SERVICES AGREEMENT This item considers approval of a professional services agreement to include a condition assessment of the River Road Wastewater Treatment Facility. Award to: Kimley-Horn Amount: $750,000.00 Funding Source: Water and sewer revenue funds Is the item budgeted? Yes (Contact: Donny Hooper, Assistant City Manager and Public Infrastructure Director) 10.B. CONSIDER APPROVAL - PROFESSIONAL SERVICES AGREEMENT This item considers approval of a professional services agreement for an Environmental Site Assessment (ESA) for the future site of the Hollywood Road II Wastewater Treatment Facility. Award to: Kimley-Horn Amount: $95,000.00 Funding Source: Water and sewer fund revenues Is the item budgeted? Yes (Contact: Donny Hooper, Assistant City Manager and Public Infrastructure Director) 10.C. CONSIDERATION OF RESOLUTION NO. 05-27-25-4 This is the consideration of a resolution of the City Council for the City of Amarillo, setting a date, time, and place for a public hearing on the proposed annexation of approximately 477.36 acres of unplatted land, in Sections 32, 33, 36, & 37, Block 9, BS&F Survey, Randall County, Texas, and authorizing the City Manager to execute the agreed service plan. (APPLICANTIS: Furman Land Surveyors, Inc. for Attebury Elevators, LLC & Josh Langham for Larry Taylor; VICINITYInterstate 27 and W. Sundown Ln.) (Contact: Brady Kendrick, Senior Planner) 10.D. CONSIDERATION OF RESOLUTION NO. 05-27-25-5 This item considers a resolution providing for the annual selection of the Mayor Pro Tempore. (Contact: Stephanie Coggins, City Secretary) 10.E. CONSIDERATION OF ORDINANCE NO. 8198 This item is the first reading and consideration of an ordinance establishing the digital dignity, rights, and privacy ordinance; incorporating the Amarillo principles for dignified digital governance; requiring annual updates to the digital dignity, rights, and privacy ordinance; and providing for transparency, accountability, and data privacy. (Contact: Rich Gagnon, Assistant City Manager and CIO) 11. Adjourn Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. The City Attorney's Office has reviewed the agenda and is of the opinion that all items noticed therein described for open and/or closed session comply with the Texas Open Meetings Act ("Act") and that this opinion may be relied upon by City officials for all purposes, including but not limited to, Section 551.144 of the Act as amended. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session. Amarillo City Hall is accessible to individuals with disabilities through its main entry on the west side (623 South Johnson Street) of the building at the main entrance. Access ramps leading to the main entry are located to the north and south of the main entry. Parking spaces for individuals with disabilities are available in the west parking lot. City Hall is equipped with restroom facilities, communications equipment, and elevators that are accessible. Individuals with disabilities who require special accommodations, or a sign language interpreter must contact the City Secretary's Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. Watch the meeting live: nttp:lamarillo.gov/cty-nallcivy-governmentwlew-ciy-councl-meetings. I certify that the above notice of meeting was posted on the electronic bulletin board in City Hall, 623 S. Johnson, Amarillo, Texas, and the City website www.amarilo.gow, on or before the 24th day of May 2025 at 3:00 p.m. in accordance with the Open Meetings Laws of the State of Texas, Chapter 551, Texas Government Code. /s/ Stephanie Coggins Stephanie Coggins, City Secretary