MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING MAY 13, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the Work Session to order at 5:15 p.m. B. Roll Call Mayor Northcut, Mayor Pro Tem Craig Ackerman, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, and Sean Lehr were present. C. Public Comments There were no public comments. D. Work Session Item(s) 1. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.072 Discussing Purchase, Exchange, Lease or Value of Real Property 1. 4220 E. Melissa Road II. 551.071 Private Consultation with City Attorney 1. Thoroughfare Plans 2. Vineyard Hills Council Action: Motion was made by Joseph Armstrong and seconded by Preston Taylor to Recess into Executive Session at 5:15 p.m. Ryan Pittman, City Attorney, and the following Staff were present: Jason Little, Terrell Smith, Gail Dansby, Hope Baskin, and Nolan Harvey. Vote: 6/0/0 2. Reconvene into Work Session Council Action Motion was made by Joseph Armstrong and seconded by Sean Lehr to Reconvene into the Work Session at 6:25 p.m. Vote: 7/0/0 Council Action Motion was made by Joseph Armstrong and seconded by Sean Lehr to Postpone the Work Session until after completion of the Regular Meeting. Vote: 7/0/0 The Work Session was postponed at 6:25 p.m. Council Action Motion was made by. Joseph Armstrong and seconded by Rendell Hendrickson to continue the Work Session at 7:39 p.m. Vote: 6/0/0 Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, and Sean Lehr were present for the continuation of the Work Session. Mayor Pro Tem Craig Ackerman was absent. 3. Discussion regarding any items on the Regular Agenda There was no discussion regarding items on the Regular Agenda. 4. Update regarding the 89th Legislative Session Councilmember Dana Conklin gave an update regarding the 89th Legislative Session. 5. Update regarding Melissa Athletic Complex Jason Little, City Manager, gave an update regarding the Melissa Athletic Complex following the subcommittee meeting. 6. Discussion regarding Alley Abandonment Request Nolan Harvey, City Engineer, led a discussion regarding an alley abandonment in the downtown area. 7. Recap of Heart of Melissa Event Jason Little gave an update regarding the Heart of Melissa event. 8. Discussion regarding Backflow Ordinance Terrell Smith, Assistant City Manager, stated that this discussion will take place at the following meeting due to time constraints. E. Discussion regarding any future agenda items There was no discussion regarding future agenda items. F. Adjourn Council Action Motion was made by Rendell Hendrickson and seconded by Sean Lehr to Adjourn the Work Session at 7:58 p.m.. Vote: 6/0/0 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:30 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong and Sean Lehr were present. Mayor Pro Tem Craig Ackerman was absent. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Rendell Hendrickson gave the invocation. 3. PROCLAMATIONS AND PRESENTATIONS A. National Public Works Week Proclamation Mayor Northcut presented a proclamation to the Public Works Department in honor of Public Works Week occurring May 18-24, 2025. B. National Police Week Proclamation Mayor Northcut presented a proclamation to the Police Department in honor of National Police Week occurring May 11-17, 2025 and Peace Officers Memorial Day occurring on May 15, 2025. Congressman Keith Self's representative, Michelle Bishop, presented a Congressional Certificate to the Police Department thanking them for their service. C. Emergency Medical Services Week Proclamation Mayor Northcut presented a proclamation to the Fire Department in honor of Emergency Medical Services Weeks occurring May 18-24, 2025. Congressman Keith Self's representative, Michelle Bishop, presented a Congressional Certificate to the Fire Department thanking them for their service. 4. PUBLIC COMMENTS - AGENDA ITEMS There were no public comments. 5. CONSENT AGENDA A. Consider the minutes from the April 14, 2025 Training Session for City Council, Planning and Zoning Commission, Melissa Community and Economic Development Corporation, and Board of Adjustment, and the April 22, 2025 Work Session and Regular Meeting. B. Consider an ordinance amending Melissa's Zoning Ordinance, Ordinance No. 92-08, as amended, to rezone 78.71t acres of land, heretofore zoned Planned Development ("PD") Ordinance No. 2023-02; providing the property is hereby rezoned and placed in the Planned Development District/General Commercial District/Agricultural ("PD/C-2/A") Zoning classification, situated in the J.A. Throckmorton Survey, Abstract No. 900, City of Melissa, Collin County, Texas and generally located approximately 272 feet south of the intersection of County Road 277 and Throckmorton Road, City of Melissa, Collin County, Texas. C. Consider an ordinance annexing, on application of the landowner, an area of land consisting of 61.55+ acres of land, situated in the J.A. Throckmorton Survey, Abstract No. 900, Collin County, Texas and generally located approximately 757 feet southwest of the intersection of County Road 277 and Throckmorton Road, Collin County, Texas. D. Consider an ordinance amending Melissa's Zoning Ordinance, Ordinance No. 92-08, as amended, to rezone 61.55t acres of land, heretofore zoned Agricultural District ("A"); providing the property is hereby rezoned and placed in the Planned Development /Multifamily District/General Commercial District ("PD/MF/C-2") Zoning classification, situated in the J.A. Throckmorton Survey, Abstract No. 900, City of Melissa, Collin County, Texas and generally located approximately 757 feet southwest of the intersection of County Road 277 and Throckmorton Road, Collin County, Texas. E. Consider an ordinance amending Melissa's Zoning Ordinance, Ordinance No. 92-08, as amended, to rezone 7.478t acres of land, heretofore zoned Planned Development ("PD") Ordinance No. 2022-40; providing the property is hereby rezoned and placed in the Planned Development/Seneral Commercial District ("PD/C-2") Zoning classification, situated in the Michael Ramsour Survey, Abstract No. 772 and the John Emberson Survey, Abstract No. 294, City of Melissa, Collin County, Texas and generally located approximately 172 feet to the northeast of the intersection of the northbound Central Expressway Access Road and Melissa Road, City of Melissa, Collin County, Texas. F. Consider authorizing the City Manager to execute a contract with JustFOIA for Freedom of Information Act software. G. Consider authorizing the City Manager to execute a contract with iQ Business Group to purchase M-Files Document Management Software. H. Consider authorizing the City Manager to execute a contract with Brightly Software Inc. I. Consider the Melissa Public Safety Building Sign Coordination Plan, located at 2402 McKinney St., City of Melissa, Texas. Council Action: Motion was made by Dana Conklin and seconded by Joseph Armstrong to Approve the Consent Agenda as noted. Vote: 6/0/0 6. REGULAR AGENDA A. Consider authorizing the City Manager to execute amendments to the Melissa Family Dental and Orthodontics Chapter 380 Agreement. Tyra LaVerne, Assistant Director of Development Services, presented the item stating that On January 9, 2023, City Council approved a Chapter 380 Economic Development Agreement with Melissa Family Dental and Orthodontics ("MFD") to facilitate the development of a dental and orthodontic facility located on approximately 0.886 acres in the City of Melissa. Per the original Agreement, MFD committed to constructing a facility of at least 8,000+ square feet, in exchange for a reimbursement grant from the City not to exceed $279,490.00, or MFD's final actual costs to design and construct the qualified infrastructure, whichever is less. MFD has requested a modification to the existing Agreement to reflect additional infrastructure related improvements incurred during development and to extend the grant term to allow for final project completion. An approval of the proposed amendment to the Chapter 380 Agreement with Melissa Family Dental and Orthodontics will update the expiration date of the Grant Term to allow additional time for project completion and compliance as well as include additional water infrastructure costs incurred by MFD as eligible for reimbursement, subject to validation of final expenses. Council Action: Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to Authorizethe City Manager to execute amendments to the Melissa Family Dental and Orthodontics Chapter 380 Agreement. Vote: 6/0/0 B. Consider authorizing the City Manager to complete negotiation and execute an Amended and Restated Development Agreement with S2 Development. Jason Little, City Manager, presented the item to Council stating that in late 2024, the City of Melissa authorized the City Manager to complete and execute a development agreement with S2 Development for the development of 236 acre, approximately 520 lot single family neighborhood west of US 75. Since then, S2 Development has been able to place a 32-acre tract under contract for purchase immediately south of the proposed Riverstone neighborhood. S2 would like to add the 32 acres to the Development Agreement under the same terms as listed above. The additional tract is estimated to yield approximately 166 more single family homes. Annexation and zoning will come at two different times, specifically because the 236-acre tract has been purchased by S2 Development, and the 32-acre tract will not close until later in 2025; however, all the same terms apply. Council Action: Motion was made by Dana Conklin and seconded by Sean Lehr to Authorize the City Manager to complete negotiation and execute an Amended and Restated Development Agreement with S2 Development. Vote: 6/0/0 C. Consider an Ordinance amending Melissa's Code of Ordinances, Ordinance No. 92-04, as amended, to modify Chapter 8, Article 8.200, regulating access to certain areas of City- owned, controlled, or leased property to provide for the security of Public Visitors, City Employees and Officials to minimize disruptions to the work of City Government. Jason Little presented the item to Council stating that With the opening of additional City facilities, the proposed ordinance amends Chapter 8 (Personnel and Administration), Article 8.200 of the Melissa Code of Ordinances to provide a clear and enforceable framework for regulating access to City-owned, controlled, or leased property. The changes implement appropriate procedures and physical controls to maintain safety, minimize disruptions, and preserve the operational efficiency of City facilities. In 2019, the City originally adopted an ordinance establishing where public, limited-purpose public, or nonpublic areas were within City Hall only. The proposed ordinance reinforces the City's ability to delineate which areas are considered public, limited-purpose public, or nonpublic forums within City Hall, Police/Fire HQ, Fire Station No. 1, Cooper Street Facility. These changes are consistent with constitutional guidelines on the regulation of public spaces and are crafted to maintain an environment conducive to public service delivery, employee safety, and respectful public interaction. Council Action: Motion was made by Joseph Armstrong and seconded by Dana Conklin to Approve an Ordinance amending Melissa's Code of Ordinances regulating access to certain areas of City- owned, controlled, or leased property to provide for the security of Public Visitors, City Employees and Officials to minimize disruptions to the work of City Government as noted. Vote: 6/0/0 D. Consider an Ordinance canvassing the election returns of the May 3, 2025 Election for the purpose of electing three members to the Melissa City Council (Mayor, Place Nos. 2 and 4) to fill expired terms. Council Action: Motion was made by Dana Conklin and seconded by Preston Taylor to Approve Ordinance canvassing the election returns ofthe May 3, 2025 Election as noted. Vote: 6/0/0 E. Administration of the Oath-of-Office and Presentation of the Certificate-ohflection: i.J Jay Northcut, Mayor ii. Rendell Hendrickson Council Member, Place 2 iii.J Joseph Armstrong, Council Member, Place 4 Hope Baskin, City Secretary, administered the Oath of Office and presented the Certificate of Election for each Jay Northcut, Rendell Hendrickson, and Joseph Armstrong. F. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.072 Discussing Purchase, Exchange, Lease, or Value of Real Property 1. Melissa Public Safety Addition, Block A, Lot 2 Council Action: Motion was made by Joseph Armstrong and seconded by Preston Taylor to Recess into Executive Session at 7:04 p.m. The following Staff were present for the Executive Session: Jason Little, Terrell Smith, Gail Dansby, Hope Baskin, and Nolan Harvey. Vote: 6/0/0 G. Reconvene and Take Any Action Necessary as a Result of the Executive Session Council Action Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to to Reconvene into Regular Meeting at 7:39 p.m. Vote: 6/0/0 7. PUBLIC COMMENTS - NON-AGENDA ITEMS There were no public comments. 8. COUNCIL DISCUSSION There was no Council discussion. 9. ADJOURN Council Action: Motion was made by Joseph Armstrong and seconded by Sean Lehr to Adjourn the Regular Meeting at 7:39 p.m.. Vote: 6/0/0 ATTEST: 1 B C B brehe Bay Hope Baskin, City Secretary Jay Northcut, Mayor