MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING APRIL 22, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the Work Session to order at 5:15 p.m. B. Roll Call Mayor Jay Northcut, Preston Taylor, Dana Conklin, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. Rendell Hendrickson arrived at 5:52 p.m. C. Public Comments There were no public comments. D. Work Session Item(s) 1. Discussion regarding lumination of Medians along SH 121 and Throckmorton Road Terrell Smith, Assistant City Manager, led a discussion regarding moving forward with a bid process regarding llumination of medians along SH 121 as well as Throckmorton Road. 2. Discussion regarding Fire Station #2 Jason Little, City Manager, led a discussion regarding Fire Station #2 and requested Council member input on which direction in moving forward. 3. Update regarding Recreation Center Feasibility Jason Little asked Council how they would like to continue the conversation regarding a recreation center. Council decided that a subcommittee of 3 of its members, 3 4B Board members, and Staff would be the best route forward. Preston Taylor, Dana Conklin and Joseph Armstrong volunteered to represent Council for the subcommittee. 4. Discussion regarding March 25, 2025 City Council Meeting Jason Little led a discussion regarding a motion made my Craig Ackerman during the 3/22/25 City Council Regular Meeting. Staff will discuss with the developer to confirm he and the City Attorney are on the same page before moving forward. 5. Discussion regarding any items on the Regular Agenda Terrell Smith covered item 5A on the Regular Agenda stating that 4 bids were received for sub-surface crossing trail along Clemons Creek at the intersection of SH 121 and Brookside Drive. Millis Development & Construction were the lowest bid at $1,588,367.88 Amy Mathews, Director of Development Services, discussed item 5C on the Regular Agenda regarding an amendment to the Planned Development District Ordinance No. 2023-20 for a 24.65 +/- acre tract located at 1700 and 1736 Milrany Lane. Tyra LaVerne, Assistant Director of Development Services, discussed items 5D and 5E on the Regular Agenda regarding an annexation and rezone of 2611 CR 1217. 6. Update regarding the 89th Legislative Session Council member Dana Conklin gave an update on bills of the 89th Legislative Session, highlighting bills that affect local governments. E. Discussion regarding any items on the Regular Agenda There was no additional discussion regarding items on the Regular Agenda. F. Discussion regarding any future agenda items There was no discussion regarding future agenda items. G. Adjourn Council Action: Motion was made by Joseph Armstrong and seconded by Dana Conklin to Adjourn the Work Session at 6:18 p.m. Vote: 7/0/0 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:31 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. 2. INVOCATION AND PLEDGE OFALLEGIANCE Mayor Northcut gave the invocation. 3. PUBLIC COMMENTS -AGENDA ITEMS There were no public comments. 4. CONSENT AGENDA A. Consider the minutes from the April 8, 2025 Work Session and Regular Meeting. B. Consider an Ordinance of the City of Melissa, Texas, amending Ordinance No. 92- 04, modifying school zones for certain streets in the City of Melissa. C. Consider authorizing the City Manager to execute a contract with SA-SO Signs for procurement and maintenance of school zone signage within the City limits. D. Consider the Intuitive Health Melissa Final Engineering Site Plan, consisting of 2.19+ acres of land, situated in the Andrew Thomas Survey, Abstract No. 894, City of Melissa, Collin County, Texas and generally located 883 feet southwest of the intersection of Fannin Road and Sam Rayburn Highway, City of Melissa, Collin County, Texas. E. Consider the Legacy Ranch Plaza Final Engineering Site Plan, being Lots 2 and 3, Block A, consisting of 2.013+ acres of land, situated in the John Fitzhugh Survey, Abstract No. 319, City of Melissa, Collin County, Texas and generally located at 2101 and 2105 McKinney Street, City of Melissa, Collin County, Texas. F. Consider the Bucees Blvd. Retail Final Engineering Site Plan, consisting of 1.50t acres of land, situated in Andrew Thomas Survey, Abstract No. 894, City of Melissa, Collin County, Texas and generally located at 340 Bucees Blvd, City of Melissa, Collin County, Texas. Joseph Armstrong requested that the minutes from the 4/8/25 meeting be edited to reflect that he abstained from voting on the Consent Agenda. Council Action: Motion was made by Joseph Armstrong and seconded by Craig Ackerman to Approve the Consent Agenda as noted. Vote: 7/0/0 5. REGULAR AGENDA A. Consider awarding Bid to construct a sub-surface crossing trail along Clemons Creek, at the intersection of SH121 and Brookside Drive. Terrell Smith, Assistant City Manager, presented the item stating that City staff received and opened bids for the project to construct a sub-surface crossing trail along Clemons Creek, at the intersection of SH121 and Brookside Dr. The bids received for construction of the project included the following: King George Traffic Solutions at $2,687,193.20, Urban Construction LLC at $2,390,000.00, Millis Development & Construction at $1,588,367.88, and NAE Contracting at $1,629,392.62. Based on Staff's review of the four submitted bid packages, Millis Development & Construction submitted the lowest qualified total bid. The estimated construction time is approximately 8 - 10 months from the notice to proceed. Council Action: Motion was made by Joseph Armstrong and seconded by Dana Conklin to Award the contract to construct a sub-surface crossing trail along Clemons Creek, at the intersection of SH121 and Brookside Drive to Millis Development & Construction. Vote: 7/0/0 B. Conduct a public hearing and consider directing Staff to draft an ordinance to rezone from Single Family Residential District 3 within the Downtown Overlay District, Transitional Mixed Use area "SF-3/DOD/TMU? to Planned Development/Seneral Commercial District within the Downtown Overlay District, Transitional Mixed Use area "PD/C2/DOD/TMU"), on three tracts of land, consisting of 0.916+ acres of land in the aggregate, situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located at 3302, 3304, and 3306 McKinney Street, Collin County, Texas. The Public Hearing was opened at 6:37 p.m. Amy Mathews, Director of Development Services, presented the item stating that the applicant is requesting approval for a Planned Development ("PD") to construct a retail/commercial strip center under the General Commercial (C-2) zoning district, in line with the guidelines of the Downtown Overlay District ("DOD") Transition Mixed-Use (TMU) area. The proposed project includes an 8,846-square-foot building, with primary entrances facing the interior parking lot and a secondary entrances facing McKinney Street. Variances include impervious surface increases, window and door coverage, and more listed in the packet. The Planning and Zoning Commission recommended approval by a vote of 7/0/0. Council Action Motion was made by Craig Ackerman and seconded by Preston Taylor to close the Public Hearing at 6:40 p.m. Vote: 7/0/0 Council Action: Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to Direct Staff to Draft an Ordinance to rezone as noted in Agenda Item 5B with the condition of adding a screening wall. Vote: 6/1/0, with Dana Conklin voting against the item. C. Conduct a public hearing and consider directing Staff to draft an ordinance to amend Planned Development District ("PD") Ordinance No. 2023-20 for the purpose of amending certain development standards on 24.65+ acres, situated in the William Sanders Survey, Abstract No. 867, City of Melissa, Collin County, Texas and generally located at 1700 and 1736 Milrany Ln, City of Melissa, Collin County, Texas. The Public Hearing was opened at 6:52 p.m. Amy Mathews presented the item stating that the The subject property was annexed into the City and rezoned from Agricultural District (A) to Planned Development District/General Commerca:2/Multi-famtiy Residential (PD/C-2/MF) in January 2023. The existing PD zoning allows for a mixed-use development, including retail, self-storage, a daycare, and up to 458 multi-family units. The zoning was approved in accordance with the annexation agreement. The property owner/applicant is now requesting an amendment to the previously approved zoning (Ordinance No. 2023-20) to allow modifications to the PD. The purpose of this request is to add an additional use-senior living modify specific standards related to the remaining multi-family units, and adopt a revised Zoning Exhibit. The overall development will continue to be a mixed- use project, now including retail, self-storage, daycare, senior living, and multi-family units. The Planning and Zoning Commission recommended approval by a vote of 6/1/0. Sahil Kurji, applicant, gave a presentation regarding the project. Council Action Motion was made by Joseph Armstrong and seconded by Dana Conklin to close the Public Hearing at 7:11 p.m. Vote: 7/0/0 Council Action: Motion was made by Joseph Armstrong and seconded by Preston Taylor to Deny Staff to draft an Ordinance as noted in Agenda Item 5C. Vote: 5/2/0, with Dana Conklin and Sean Lehr voting against the item. D. Conduct a public hearing and consider directing Staff to draft an ordinance annexing, on application of the landowner, 54.71t acres of land, situated in the William Sanders Survey, Abstract No. 867, Collin County, Texas and generally located at 2611 County Road 1217, Collin County, Texas. The Public Hearing was opened at 7:22 p.m. Tyra LaVerne, Assistant Director of Development Services, presented the item stating that the property owner for the subject tract generally depicted in this agenda item recently applied to voluntarily annex into the City of Melissa. The ordinance will finalize this annexation in accordance with State Law. Council Action Motion was made by Craig Ackerman and seconded by Preston Taylor to close the Public Hearing at 7:23 p.m. Vote: 7/0/0 Council Action Motion was made by Craig Ackerman and seconded by Sean Lehr to Direct Staff to Draft an Ordinance annexing as noted in Regular Agenda Item 5D. Vote: 7/0/0 E. Conduct a public hearing and consider directing Staff to draft an ordinance to rezone from Agricultural District ("A") to Planned Development/Single Family Residential District 3 ("PD/SF-3"), consisting of 54.71t acres of land, situated in the William Sanders Survey, Abstract No. 867, Collin County, Texas and generally located at 2611 County Road 1217, Collin County, Texas. The Public Hearing was opened at 7:24 p.m. Tyra LaVerne, Assistant Director of Development Services, presented the item stating that City Council approved an Annexation Agreement with the property owner in January of this year. This agreement states that upon annexation, the City agrees to rezone the property per the development standards, concept plan and exhibits provided in your packet. The applicant requests approval of a Planned Development (PD) zoning designation for the proposed Orchard development. The proposed development consists of a 54.7-acre tract with approximately 188 single-family residential lots, with lot sizes of 50 feet in width. The development will also include open spaces and other community amenities. The purpose of this PD application is to establish specific design standards for the project while maintaining compliance with the City's current standards, specifications, and ordinances, with modifications as described in this submittal. The property will adhere to the standards applicable to the SF-3 District of the City's Zoning Ordinance, with modifications as provided in the Agenda Packet. The Planning and Zoning Commission recommended approval by a vote of 6/1/0. Council Action Motion was made by Joseph Armstrong and seconded by Sean Lehr to close the Public Hearing at 7:26 p.m. Vote: 7/0/0 Council Action: Motion was made by Craig Ackerman and seconded by Sean Lehr to Direct Staff to Draft and Ordinance as noted in Regular Agenda Item 5E. Vote: 7/0/0 F. Consider the Melissa Wellness Village Phase 2 Final Engineering Site Plan, being Lot 1R1, Block A, consisting of 2.98+ acres of land, situated in the D.E.W Babb Survey, Abstract No. 33, City of Melissa, Colling County, Texas and generally located at at the northeast intersection of Concho Drive and Harrison Street, City of Melissa, Collin County, Texas. Amy Mathews presented the item stating that City Staff has reviewed this Final Engineering Site Plan for compliance with the City's Code of Ordinances and zoning on the subject tract. All staff comments have been addressed, and this Final Engineering Site Plan complies with the Code and zoning on the tract with the exception of the proposed Unified Development Monument Sign (UDMS). The applicant is proposing to replace the existing 96-square-foot Unified Development Monument Signs (UDMS) located at the northwest corner of Washington Drive and Harrison Street with a 147.25-square-foot UDMS sign. Based on the development zone size of 8.5-acres, the maximum size UDMS sign allowed is 96-square feet, with a maximum height of 16-feet. The sign planned to be replaced is 8-feet tall and the proposed sign is 9.5-feet tall. The Planning and Zoning Commission recommended approval by a vote of 7/0/0 with the condition that the proposed sign is denied and instead, the developer may install a third Unified Development Monument Sign (UDMS) on Harrison Street. This sign may be located less than the required 750-foot distance from the existing UDMS located at the corner of Washington Street and Harrison Street. Clay Cristy with Claymoore Engineering gave a presentation to Council regarding the project. Council Action: Motion was made by Rendell Hendrickson and seconded by Sean Lehr to Approve the Melissa Wellness Village Phase 2 Final Engineering Site Plan as noted in Regular Agenda Item 5F with the third sign being placed as shown in their presented plan. Vote: 7/0/0 G. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.072 Discussing Purchase, Exchange, Lease, or Value of Real Property 1. 4220 E. Melissa Road 2. Melissa Public Safety Addition, Block A, Lot 2 II. 551.087 Economic Development Negotiations 1. Custer Partners The following Staff were present for the Executive Session: Jason Little, Terrell Smith, Hope Baskin, Gail Dansby and Erik Stokes. Council Action: Motion was made by Preston Taylor and seconded by Rendell Hendrickson to Recess into Executive Session at 7:45 p.m. Vote: 7/0/0 H. Reconvene and Take Any Action Necessary as a Result of the Executive Session. Council Action: Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to Reconvene into Regular Meeting at 8:16 p.m. Vote: 7/0/0 Council Action Motion was made by Craig Ackerman and seconded by Dana Conklin to negotiate and execute and agreement with Custer Partners regarding properties on Fannin Road. Vote: 7/0/0 6. PUBLIC COMMENTS -NON-AGENDA ITEMS There were no public comments. 7. COUNCIL DISCUSSION Sean Lehr stated that it seems like Council is hearing more developments regarding Milrany Road. With the school being SO close and the road not equipped with crosswalks, Mr. Lehr sees issues with safety. Mayor Northcut thanked Chief Stokes for attending Council Meetings. 8. ADJOURN Council Action: Motion was made by Joseph Armstrong and seconded by Preston Taylor to Adjourn the meeting at 8:22 p.m.. Vote: 7/0/0 . 5 5 ATTEST: 5 8 - Vorehen Gay Hope Baskin, City Secretary Jay Northcut, Mayor