MINUTES - OF THE TOWN OF HOLLYWOOD PARK HOLLYWOOD REGULAR CITY COUNCIL MEETING PARK- ON APRIL 15, 2025, AT 6:00 P.M. I. CALL TO ORDER Mayor Drash called the meeting to order at 6:00 p.m. II. INVOCATION Councilmember Jim Rodriguez led the invocation. III. PLEDGE OF ALLEGIANCE Mayor Drash led the Pledge of Allegiance IV. ROLL CALL Members of City Council present: Mayor Chester Drash, Councilmember Jim Rodriguez, Councilmember Todd Kounse, Mayor Pro Tem Dale Randol, Councilmember Wendy Gonzalez, and Councilmember Glenna Pearce Town Staff present: Interim Fire Chief Eric Burnside, Police Chief Shad Prichard, City Treasurer Fred Timmons, Interim City Secretary Jeannette Hugghins, and City Attorney Mike McCann V. REPORTS I ANNOUNCEMENTS / PRESENTATIONS 1) 02:33 - The Interim Fire Chief Erick Burnside reported a total of 48 calls for service (cfs) for the month of March 2025 which included16 EMS cfs; 1 motor vehicle crash; 21 mutual aid cfs; and 5 fire alarm/smoke detector cfs. Wellness checks will continue for residents on Thursdays of each month from 9:00 a.m. to 11:00 a.m. 2) 10:06 Police Chief Prichard reported 318 cfs; 11 offenses; 1 arrest; and a total of 506 citations, 184 were warnings. HPPD recovered a stolen vehicle in Hollywood Park for another agency. Chief Prichard reported the HPPD has submitted a grant application to AACOG for a multi-use vehicle. 3) 25:05 City Treasurer Fred Timmons reported Town revenues and expenditures for the period ending February 28, 2025. 4) 32:09 Attorney Mike McCann = no report. 5) 32:20 Interim City Secretary Jeannette Hugghins reported 181 defendants on the March 2025 court docket. Of those only 79 defendants appeared in court. Permit counts have been low. Permit counts were not SO high for the month of March 2025. Residential permits were the highest count. Public information requests increased during the month of March 2025. Jeannette reminded City Councilmembers and the public of the upcoming Candidate Forum. Early voting will be taking place from Tuesday April 22nd through April 29th. Pool passes went on sale last week. 6) 40:23 Mayor Drash reported 87 code enforcement cfs. 80 cfs initiated by the Code Enforcement Officer, 5 initiated by residents, and 2 cfs initiated by others. Mayor Drash reported here were 33 Voigt Center rentals during the month of March. 7) 45:56 Mayor Chester Drash reported on several items: The splash pad is now working after some repairs. The splash pad is open. Mayor Drash acknowledged the committee involved in the Hollywood Park VFD memorial, which was a great success. We continue to experience issues with Tiger Sanitation due to their staffing issues. We are on top of the issue, however residents should continue to report issues they may experience. 04/15/2025 City Council Meeting Minutes 10F3 We are still working on scheduling a meeting with City Council, HP EDC, and RegenTX to get discussions and negotiations started regarding the issues affecting residents of The Enclave subdivision. Tonight, Mayor Drash will present, through the City Engineer, street repairs and ask for approval of funding. Mayor Drash stated he will present major street construction for funding. Mayor Drash mentioned the homestead exemption law requires that once every five years, if you have a homestead, you will be required to verify your homestead. You should receive a notice from the Bexar County Appraisal District for this purpose. Mayor Drash spoke about the job postings for the Fire Chief and City Secretary. Mayor Drash stated he would not be hiring a Public Works Director but a Public Works Foreman instead. VI. CITIZEN PARTICIPATION 59:08 Shannon Sims of 108 Cueva spoke on the HP VFD memorial. Mrs. Sims thanked Councimember Pearce for the time and effort put into this project and city council for approving the funding for the memorial. Rany Tomasini of 103 Meadowbrook Dr. spoke about an open records request sent to City Hall on March 14th and a complaint he filed with the Texas Attorney General's Office. Mr. Tomasini also spoke about the drainage study paperwork submitted to the Flood Plain Administrator. Dr. Kyle Farquhar spoke about street repairs needed in Hollywood Park and his willingness to assist in any way he can. Councilmember Gonazalez read an email sent by Tonya Cummings of 129 Grand Oaks in which she expressed concern about the job postings for the Fire Chief and City Secretary positions. Tonya included that the email was sent to the City Council and she received responses from Councimember Gonzalez and Councilmember Pearce. VII. CONSENT AGENDA 1:10:56 1. Approval of the Minutes of the March 18, 2025, City Council Meeting. 2. Acceptance of the Financial Statements as of February 28, 2025. Councilmember Pearce asked to clarify if accepting the financials means the Council is accepting the extra expenses listed in the financials. Councimember Pearce also requested that meeting minutes include video time stamps. Councilmember Pearce moved to approve the Consent Agenda with the financials and meeting minutes. Councilmember Rodriguez seconded the motion, which passed unanimously. 04/15/2025 City Council Meeting Minutes 20F3 VIII. NEW BUSINESS 1. 1:12:46 Discuss and take potential action to authorize the Mayor to negotiate and execute a contract with the selected company in response to roofing bids received for the Town Hall roof replacement project. a) Citizen Comments None b) Discussion Frank Jaster, City Engineer, explained after the third bid process for the Town Hall roofing project he recommends the City Council accept the bid from Rhino Roofing, who submitted a proposal during both the second and third bid process. Mayor Drash explained the roof leaks and there has been a lot of patch work done on the roof and it needs to be repaired. We are looking at approximately 9,000 sq. ft. of roof needing to be repaired. Councilmember Rodriguez inquired which areas oft the roof are included in the bid. Frank Jaster explained that the roof was assessed by Terracon prior to the bid process. Any flat area of the roof is included in the bid. Councimember Randol asked if the current tar and gravel was going to be removed first. He also inquired about the warranty on the proposed roof. Councimember Pearce inquired about who would have oversight of the work and its progress. Mr. Jaster advised he would have oversight of the work. Councimember inquired about where the funds for this work will be coming from. Mayor Drash explained the funds would be moved from reserves. 1:39:06 Councilmember Pearce moved to authorize moving forward with Rhino Roofing for a total of no more than $255,000.00 and authorizing Mayor Drash to begin the process of negotiations and to execute a contract. Councimember Todd Kounse seconded the motion, which passed unanimously. 2. 1:40:09 Discuss and take potential action to approve culvert crossings on N. Oak Dr., Sagecrest Dr., and west of Trailcrest Dr. and the reconstruction of the William Classen Dr. and Donella Dr intersection and to authorize the Mayor to negotiate and execute a contract for the work. a) Citizen Comment None b) Discussion City Engineer, Frank Jaster, made a presentation to City Council to show the Issues with each (6) culvert crossings along with projected repair costs. 2:15:29 Councilmember Kounse moved to authorize Mayor to proceed with design and to begin the process to solicit bids. Councilmember Randol seconded the motion, which passed unanimously. 2:15:20 Councilmember Kounse amended the motion to include a $75,000.00 cap on the design. Councilmember Randol seconded the amended motion, which passed unanimously. 2:17:15 Mayor Drash called for a recess at 8:16 p.m. 2:24:04 Mayor Drash reconvened the City Council meeting at 8:23 pm. 3. 2:24:09 Discuss and take potential action to renew an agreement between the Town of Hollywood Park and the swim team represented by Kevin Gallivan (formerly Texas Gold Georgetown, LLC) for Voigt pool use during the off-season October 2025 through April 2026. 04/15/2025 City Council Meeting Minutes 30F3 3 a) Citizen Comment Kevin Gallivan of 113 Alcalde Moreno explained he was appearing before the City Council to find out how he would be able to help himself with the renewal of the contract for use of the Hollywood Park pool. Mr. Gallivan explained this will be his fourth year to contract use of the pool and 60% of kids on his team are from Hollywood Park. Mr. Gallivan stated he would be interested in a 2-year contract, with a review of costs after the first year, if the Town would allow. Mr. Gallivan also explained he would be starting a new team as part of U.S.A. Swimming. b) Discussion Mayor Drash explained he, at this point, doesn't see a reason why the Town wouldn't renew the contract. The Town needs to determine the costs involved. Councilmember Kounse requested billing information going back to the time Mr. Gallivan began his contract with the Town for use of the pool. He also explained consideration needed to be given to the fact that Great Hearts utilizes the pool during the same time frame. Councilmember Randol explained he would like more time to consider the costs. He stated that while this is a worthwhile program, closing the pool during the winter would save the citizens a lot of money, sO he would like to look at the costs. Councilmember Pearce explained she is in full support of what Mr. Gallivan is doing. She added that City Council need to look at everything and it's important that the Town isn't losing money. Councilmember Pearce explained that she had a conversation with Mr. Gallivan about working Great Hearts Middle School if they need a pool to swim in and Mr. Gallivan is willing to work with Great Hearts Middle School if necessary. She explained that City Council needs to look at all the numbers to at least break even. 3:10:10 Councilmember Randol moved to authorize Mayor Drash and Councilmember Todd Kounse to enter into negotiations for the renewal of the contract with Clover Aquatics at not less than the cost of last year ($14,000.00) and give them authority to negotiate and execute the contract. Councilmember Rodriguez seconded the motion, which passed unanimously. 4. 3:14:48 Discuss Hollywood Park citizen participation in elections, including participation rates, early voting rates, and other election statistics. a) Citizen Comments None b) Discussion Councilmember Rodriguez spoke about insight regarding the Hollywood Park citizens participation in elections. 5. 3:19:17 Discuss and take potential action related to tracking revenues and expenses related to the operation of the Voigt Center as indicated in the FY 23-24 auditors Governance Letter. c) Citizen Comments None d) Discussion City Treasurer, Fred Timmons, reported to the City Council that a change had already been made to better track these revenues and expenses. All the Voigt Park/Voigt Center revenues and expenses are now in one General Fund account. Councilmember Randol expressed that the citizens need to know the whole picture of Voigt Center expenses/revenues. 04/15/2025 City Council Meeting Minutes 40F3 6. 3:26:54 Discuss the court process noted in the FY 23-24 auditors' Governance Letter pertaining to case documentation and dispositions. a) Citizen Comment None b) Discussion Interim City Secretary, Jeannette Hugghins, reported to the City Council that this matter had been addressed with the court clerk when it was discovered by the auditor. Remedies are in place to fix the issue and to prevent this issue from continuing. Councilmember asked that the City Council be notified when this task is completed. 7. 3:35:26 Discuss and take potential action regarding the type of budget adopted by the Town. a) Citizen Comment None b) Discussion Mayor Drash, in the interest of time, tabled this matter and added this will be to discuss Department Budgets, General Categories Under Each Category, and Line-By-Line Items Under Departments. IX. EXECUTIVE SESSION 3:44:59 The City Council will convene into a closed executive session regarding any matter listed on this agenda if such discussion is permitted under the law under Texas Government Code S 551.071, consult with attorney. a) Discussion with legal counsel regarding perceived harassment of Hollywood Park employees by non-employee individuals. City Council recessed into Executive Session at 9:45 p.m. No action was taken. 4:13:13 The City Council reconvened into Open Session at 10:34. No action was taken. X. ADJOURNMENT Mayor Drash adjourned the meeting at 10:35 p.m. The minutes of this meeting were approved on May 20, 2025. Chester Drash, Mayor Attest: ADAANH2 Jeannette Hugghins Vhterim City Secretary 04/15/2025 City Council Meeting Minutes 50F3