CITY CITY OF FAIR OAKS RANCH CITY COUNCIL REGULAR MEETING Thursday, January 16, 2025 at 6:30 PM s RANCI Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch Live Stream: https//wwwyoutube.com/channe/Ve/UCDgRwlwRegathlbajwshkA/live MINUTES OPEN MEETING 1. Roll Call - Declaration of a Quorum Council Present: Mayor Maxton and Council Members: Stroup, Rhoden, Olvera, Koerner, and Parker With a quorum present, the meeting was called to order at 6:30 PM. 2. Pledge of Allegiance - The Pledge of Allegiance was recited in unison. CITIZENS and GUEST FORUM 3. Citizens to be heard - Carol Willoughby and Sharon Brimhall asked to make comments during the community center update. PRESENTATIONS 4. Presentation of a 5-Year Service Award to: Amanda Valdez, Deputy City Secretary Joanna Merrill, PSHRA-SCP, Director of Human Resources, presented a 5-Year Service Award to Amanda Valdez, Deputy City Secretary. 5. Presentation of the Alamo Chapter Clerk of the Year Award by the Alamo Chapter of TMCA, Inc. to City Secretary, Christina Picioccio Alamo Chapter of TMCA, Inc. President, Amanda Valdez, presented the 2024 Alamo Chapter Clerk ofthe Year Award by the Alamo Chapter ofTMCA, Inc. to City Secretary Christina Picioccio. CONSENT AGENDA 6. Approval ofthe December 19, 2024 Regular City Council meeting minutes 7. Approval of the second reading of an ordinance amending the budget for the fiscal year beginning October 1, 2024, and ending September30, 2025 8. Approval ofthe first reading of an ordinance amending the City of Fair Oaks Ranch Code of Ordinances Chapter 12 Traffic and Vehicles, Article 12.01 General Provisions, Section 12.01.003 Prima Facie Speed Limits reducing the maximum speed limit of 20 mph on Noble Lark Drive and Kalkallo Drive 9. Approval of a resolution authorizing the execution of an agreement with Avero LLC for an IT Master Plan CITY COUNCIL REGULAR MEETING MINUTES January 16, 2025 10. Approval of Council Member Stroup'sa absence from the December 19, 2024 Regular City Council meeting MOTION: Made by Council Member Rhoden, seconded by Council Member Parker, to approve the Consent Agenda. VOTE: 6-0; Motion Passed. CONSIDERATION/DISCUSSION ITEMS 11. Presentation of the Certificate ofUnopposed Candidates and consideration and possible action approving a resolution declaring the unopposed candidate in the February 25, 2025 Special Election elected to office and to cancel said Special Election MOTION: Made by Council Member Koerner, seconded by Council Member Olvera, to approve a resolution declaring the unopposed candidate in the February 25, 2025 Special Election elected to office and to cancel said Special Election. VOTE: 6-0; Motion Passed. 12. Consideration and possible action approving the first reading ofan ordinance amending the City of Fair Oaks Ranch Code of Ordinances, Chapter 13 Utilities, Article 13.03 Water and Sewer System, Division 3, Part II Drought Contingency Plan and amending Appendix A Fee Schedule, Article A9 (v) and (w) Drought Surcharge Rates to include a fourth stage MOTION: Made by Council Member Rhoden, seconded by Council Member Stroup, to approve the first reading of an ordinance amending the City of Fair Oaks Ranch Code of Ordinances, Chapter 13 Utilities, Article 13.03 Water and Sewer System, Division 3, Part II Drought Contingency Plan and Appendix A Fee Schedule, Article A9 (v) and (w) Drought Surcharge Rates to include a fourth stage as amended to add "with the exception offountains that use recirculating technology, to Section c.2.B.iii, in Exhibit A oft the ordinance. VOTE: 6-0; Motion Passed. WORKSHOP 13. Community Center Update Robert Rocky" Lopez, AIA, Lopez Salas Architects, Inc., led a workshop with City Council regarding the completed design of the proposed Community Center. Residents Carol Willoughby and Sharon Brimhall urged Council to buyl land and build the facility in a different area ofthe city to avoid further traffic problems on Chartwell Lane. REPORTS FROM STAFF AND COMMITTEES 14. May 3, 2025 General Election Christina Picioccio, TRMC, City Secretary, provided a brief presentation regarding the upcoming May 3, 2025 General Election and important dates leading up to it. CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES January 16, 2025 REQUESTS AND ANNOUNCEMENTS 15. Announcements and reports by Mayor and Council Members Council Member Stroup wished both her parents a Happy Birthday. Mayor Maxton announced the closure of City Hall on Monday, January 20, 2025, in observance of Martin Luther King Jr. Day. Mayor Maxton also invited everyone to the Chief of Police's pinning ceremony happening January 30, 2025, at 5:30 PM in the Spring Creek United Methodist Church at 9200 Dietz Elkhorn. After that ceremony, the church will also be the location for the State oft the City event beginning at 7:00 PM. Lastly, Mayor Maxton thanked the City Manager and city staff for the work the previous week in preparation for a possible weather event. 16. Announcements by the City Manager City Manager Scott Huizenga announced that the Emergency Operations Center (EOC) was a good practice run for another possible weather event the week of January 20, 2025. Staff is preparing again to be ready and activate the EOC if necessary. Mr. Huizenga also congratulated Chief of Police, Todd Smith, ahead of his pinning ceremony. Finally, Mr. Huizenga, updated the Council on improvements made to the crosswalk near Van Raub Elementary as a result ofa concern raised by a citizen at the December 19, 2024, Council meeting. Staff has repainted the crosswalk and installed an additional crosswalk sign. The City is also communicating with Boerne ISD to address the concerns over students crossing. 17. Requests by Mayor and Council Members that items be placed on a future City Council agenda N/A CONVENE INTO EXECUTIVE SESSION City Council did not convene into closed session regarding: Sec. 551.071 (Consultation with Attorney) the City Council will meet in private consultation with legal counsel to seek the advice of its attorneys about pending or contemplated litigation, a settlement offer, and/or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Government Code; to wit: 18. Case No. 22-090-451; Vincent A. Caldarola, MD VS. City of Fair Oaks Ranch, Texas 19. Discussion related to possible terms and conditions necessary to resolve disputes that have been the subject of ongoing litigation with the development commonly known as Boerne Ranch Estates, LLC, aka Fair Oaks Meadows Sec. 551.072 (Deliberation regarding real property) 20. The City Council will meet in closed session to deliberate the purchase, exchange, lease, or value of real property that may be considered for future location of water and wastewater system improvements CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES January 16, 2025 RECONVENE INTO OPEN SESSION N/A ADJOURNMENT Mayor Maxton adjourned the meeting at 8:09 PM C ATTEST: GregoCMaxton, Mayor - - hne DIDICIA Christina Picioccio, TRMC, City Secretary CITY OF FAIR OAKS RANCH, TEXAS