CITY CITY OF FAIR OAKS RANCH CITY COUNCIL REGULAR MEETING E Thursday, March 20, 2025 at 6:30 PM 9ES RANCI Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch Live Stream: https//www.youtube.com/chamme/VCDARlwRegathlbajwshkA/live MINUTES 1. Roll Call - Declaration of a Quorum Council Present: Mayor Maxton and Council Members: Stroup, Rhoden, Olvera, Koerner, Parker and Swarek With a quorum present, the meeting was called to order at 6:30 PM. 2. Pledge of Allegiance = The Pledge of Allegiance was recited in unison. CITIZENS and GUEST FORUM 3. Citizens to be heard. Resident Gary Miller spokein favor ofinstalling a stop sign on Battle Intense at theintersection with High Eschelon and Hansel Dr. Mr. Miller expressed safety concerns in the area and urged City Council to approve the stop sign. Resident Doug Miller asked City Council to reduce the speed limit within the City ofFair Oaks Ranch city limits on FM 3351 to a maximum of4 45 mph. Additionally, he asked Council to consider lowering the speed limit on Rolling Acres Trail from 35mph to 30pmh for consistency with other feeder roads in the City and safety of the residents. Resident Garry Manitzas clarified that he would be speaking on behalf of MDD members that could not be in attendance to avoid a quorum of the Board. Mr. Manitzas clarified that the agenda packet erroneously conveyed that the MDD Board had taken a formal action to approve the composition of the membership. He wanted to clarify that the Board did not take action and asked the City Council to defer action until the MDD could do SO. Council Member Koerner commented that a corrected version of this agenda item was provided to City Council once staff was made aware of the error. PRESENTATIONS 4. Overview of AACOG Services Crystal Campos-Rosales, M.S.M., External Affairs Coordinator for the Alamo Area Council of Governments, provided a presentation to Council detailing the services offered to their members. CONSENT AGENDA 5. Approval of the March 6, 2025 Regular City Council meeting minutes Christina Picioccio, TRMC, City Secretary MOTION: Made by Council Member Olvera, seconded by Council Member Parker, to approve the Consent Agenda. VOTE: 7-0; Motion Passed. CITY COUNCIL REGULAR MEETING MINUTES March 20, 2025 CONSIDIRATION/DRCISION ITEMS 6. Consideration and possible action accepting the FY 2023-24 Audit Report MOTION: Made by Council Member Rhoden, seconded by Council Member Olvera, to accept the Fiscal Year 2023-24 annual audit as presented by BrooksWatson & Co., PLLC. VOTE: 7-0; Motion Passed. 7. Consideration and possible action approving the first reading of an ordinance oft the City Council of the City of Fair Oaks Ranch, Texas, amending Chapter 1 General Provisions, Article 1.08 Boards, Commissions, and Committees, Section 1.08.001 Municipal Development District Board of Directors of the City of Fair Oaks Ranch Code of Ordinances; providing for severability and repealing clauses; and an effective date; removing place position and allowing for change of status ofl board members Mayor Maxton clarified that Council is considering a corrected ordinance presented to the City Council and not the version in the packet. Additional amendments to Section (b)(2) were also incorporated into the final ordinance replacing "City's Homeowner's Board of Directors" with "Fair Oaks Ranch Homeowners Association". MOTION: Made by Council Member Koerner, seconded by Council Member Stroup, to approve the first reading of an ordinance amending the City of Fair Oaks Ranch Code of Ordinances Chapter 1 General Provisions, Article 1.08 Boards, Commissions, and Committees, Section 1.08.001 Municipal Development District Board of Directors. VOTE: 6-1; Motion Passed. (Council Member Olvera voted Nay) 8. Consideration and possible action approving a resolution to execute an Interlocal Agreement for Ambulance and Emergency Medical Services (EMS) with Bexar County Emergency Services District No. 4 MOTION: Made by Council Member Olvera, seconded by Council Member Parker, to approve a resolution executing an Interlocal Agreement for Ambulance and Emergency Medical Services (EMS) with Bexar County Emergency Services District No. 4. VOTE: 7-0; Motion Passed. 9. Consideration and possible action to approve a resolution amending the City ofFair Oaks Ranch's Personnel Policies Mayor Maxton clarified that Council is considering policies with the following amendments: Section 12.06 = Adding the word "and" between written warnings" and suspensions and 'removing the words "and dismissals". Original - "Written warnings, and suspensions and-dismissals may proceed directly to the Formal Grievance process" Amended - "Written warnings and suspensions may proceed directly to the Formal Grievance process." CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES March 20, 2025 Section 12.03, Moonlighting - replacing the word "or" with "and". Original - "Holding other employment that is not properly disclosed OF and authorized by the City." Amended - "Holding other employment that is not properly disclosed and authorized by the City." MOTION: Made by Council Member Swarek, seconded by Council Member Parker, to approve a resolution amending the City of Fair Oaks Ranch's Personnel Policies. VOTE: 7-0; Motion Passed. WORKSHOP 10. Transportation Safety Advisory Committee recommendations from the February 26, 2025 committee meeting Carole Vanzant, CPM, Assistant City Manager led a workshop with the Council regarding three requests/recommendations from the TSAC. The firsti request was to reduce the speed limit on No Le Hace. The committee recommended lowering the speed limit from 30 mph to 25 mph due to road curves and vehicular speed. Council directed staff to bring an ordinance to a future Council meeting lowering the speed limit to 25 mph on No Le Hace between Dietz Elkhorn and Fair Oaks Parkway. The second request was to install a fourth stop sign on Battle Intense at High Eschelon. The Committee recommended installing the fourth sign due to area resident's support, the intersection being offset, and special conditions. Council directed staffto bring an ordinance to a future Council meeting establishing a fourth stop sign and 4-way plaques. The final request was for a four-way stop on Battle Intense at Keeneland and Venturer Lane. The committee did not make a recommendation on the sign but did recommend the installation of'Intersection Ahead" signs on Keeneland due to increased traffic. Council was not in favor of putting up the caution signs. Council Member Koerner requested clarification in the Rules of Procedure to address how to handle situations that do not require Council action, resolve potential differences between TSAC and City staff, and further define the process. REPORTS FROM STAFF AND COMMITTEES 11. Fourth ofJuly Community Event Update Jim Williams, Assistant City Manager, informed Council that staff is working with the Country Club and moving forward with planning the City's Fourth of July event. The fireworks, laser, and music portion of the event have been procured. Ifhazardous drought conditions continue, Council asked staff to consider a laser show only. REQUESTS AND ANNOUNCEMENTS 12. Announcements and reports by Mayor and Council Members CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES March 20, 2025 Mayor Maxton asked residents to comply with burn bans in place for all three counties in the City to help prevent wildfires. Low humidity levels and high winds increase chances of a fire erupting quickly. Mayor also reminded everyone that the City voted to introduce a 4-stage drought contingency plan that goes into effect April 1, 2025 to better align with our surrounding water districts. Mayor Maxton announced that Safewise declared the City of Fair Oaks Ranch as the 16th safest city in Texas and the safest city in the San Antonio area. Lastly, the Mayor reminded everyone that the deadline to register to vote in the City's general election is April 3, 2025. He urged citizens to contact their county's Elections Department for more information. 13. Announcements by the City Manager None. 14. Requests by Mayor and Council Members that items be placed on a future City Council agenda None. CONVENE INTO EXECUTIVE SESSION City Council did not convene into closed session regarding: Sec. 551.071 (Consultation with Attorney) the City Council will meet in private consultation with legal counsel to seek the advice of its attorneys about pending or contemplated litigation, a settlement offer, and/or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct oft the State Bar of Texas conflicts with Chapter 551 of the Government Code; to wit: 15. Case No. 22-090-451; Vincent A. Caldarola, MD VS. City of Fair Oaks Ranch, Texas 16. Discussion related to possible terms and conditions necessary to resolve disputes that have been the subject of ongoing litigation with the development commonly known as Boerne Ranch Estates, LLC, aka Fair Oaks Meadows Sec. 551.072 (Deliberation regarding real property) 17. The City Council will meet in closed session to deliberate the purchase, exchange, lease, or value of real property that may be considered for future location of water and wastewater system improvements RECONVENE INTO OPEN SESSION N/A ADJOURNMENT Mayor Maxton adjourned the meeting at 8:35 PM. - - - - ATTEST: Gregory Maxton, Mayor islinu CDCTIL Christina Picioccio, TRMC, City Secretary CITY OF FAIR OAKS RANCH, TEXAS