Regular Council meeting April 8th, 2025 REGULAR COUNCIL MEETING TOWN OF SALTVILLE, VIRGINIA APRIL 8TH, 2025 AT 7:00 P.M. The regular meeting of the Saltville Town Council was held on April 8th, 2025, at 7:00 p.m. in the Town Hall. Council Members Present: Mayor Cheri Fullen Suzanne Abramson, Council Member Eugene Call, Council Member Ryan Comer, Council Member R.B. Henderson, Council Member Cary Sauls, Council Member Council Members Absent: Staff for Town: Cecile Rosenbaum, Town Manager Tammy M. Woodward, Deputy Clerk-Treasurer Bryan Lynch, Chief of Police Chief/Fire Department Chief Paul Cassell, Town Attorney ***** A. Mayor Fullen called the Council meeting to order, and Tammy Woodward called the roll. * * *** B. Mayor Fullen led the Pledge of Allegiance. * *** C. Citizen's Time: **Rose Likins spoke on behalf of the Saltville library. She announced that within the next 30-40 days Kris Sheets, Director ofthe Saltville branch, will be retiring. They are already in the process ofworking to fill the position. Regular Council meeting April 8th, 2025 **Gary Kelly who lives at Sheep Hill, wanted to address an issue he has been dealing with for about 20 years off and on. The issue is a drainage problem that affects his property. He states that as a few years ago the town crew had temporarily fixed the problem, but since then it has gotten worse. He requested that maybe one ofthe engineering firms that the town uses could come and look at it and help with deciding what can fix the problem sO it will no longer be an issue. **Katie Beth Bordwine spoke representing the Saltville Community Liaison Panel and is the newly appointed representative. The committee is in partnership with Olin, this group has been here in town since 1996. The purpose of the panel is sO that the residents of Saltville can have any direct contact with Olin. She is leaving a sign-up sheet that is for interest to be on the panel. The upcoming July meeting will be a site tour of the facility, capping oft the ponds among some of the high points that will come with the tour. 2 **** D. On motion of Mr. Comer, seconded by Mr. Call, the Council approved the agenda as presented. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** E. On motion of Mr. Comer, seconded by Mr. Sauls, Council approved the minutes of the March 11th 2025 regular council meeting and the April 3rd, 2025 Special called meeting. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** F. Council Committee Reports Reports from the following town committees: Regular Council meeting April 8th, 2025 > Committee on Library, Historical & Cultural Matters, Health, and Beautification. Councilwoman Abramson didn' t have a quorum for her monthly meeting. For those that were present they talked about the volunteer work they wish to help with at the Wave pool. Was pleased to get some cleanup around the commons, wellfields and areas started and hopes to focus on different areas throughout the year. Ms. Abramson will be helping during the Earth Day cleanup which will take place at the playground and encouraged any of her members to participate if they can. The committee will also be working on planting new flowers throughout the commons, playground and areas within the town. ***** > Committee on well fields, parks & recreation, wave pool and Salt Trail. Councilman Sauls reported that prior to his regular meeting himself and Mayor Fullen met with Amanda Livingston in discussion about the Salt trail and excited about things to come. ***** A Committee on ordinance and Land management. Councilman Comer stated that he will need to get (2) new members appointed to his committee as one resigned and the other chose to be with a committee more of interest. Mr. Comer asked town attorey Paul Cassell to draft an ordinance implementing the current bill pertaining to blighted properties that are vacant for 5 years or more and tax delinquent, the locality can take it over. Upon motion made by Mr. Comer and seconded by Ms. Abramson, the council approved to have the town attorney draft the implementing ordinance for senate bill 1476. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye Also, during the committee meeting Mr. Comer said that Mayor Fullen suggested that we currently don'thave a description ofthe Town seal. The Regular Council meeting April 8th, 2025 committee had approved to have mayor Fullen work on the seal to be able to include it in the ordinance. Mayor Fullen did a breakdown of the sections of the seal in depth with an explanation of the design. Counçilman Comer mentioned that his committee voted to send back to the council to vote to ask for artists renderings from the public to design the proposed seal. Upon a motion made by Mr. Comer and seconded by Ms. Abramson, the council voted to approve to accept designs from the public. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** Police Fire & Rescue Committee. Mayor Fullen spoke on behalf of Mr. Dickerson and stated that the committee has voted to make a new name change from Police, Fire and Rescue to Public Safety. **** Water, Sewer & Refuse Committee. Councilman Henderson said that they didn't have a quorum but did have a few in attendance SO they. just discussed several things that didn' 't require any votes. He did mention that he still wants to have himself and the committee take tours of the sites and stations. Streets & Roads. Councilman Call said his committee expressed several concems for Improvements such as potholes that are in various areas of the town roads. The committee also noted there was trash that needed to be picked up regularly that's in the ditches, town grounds, ballfields area. ***** G. Unfinished Business Councilman Sauls wanted to commend job well done on the new SCADA system and how well it works. Regular Councit meeting April 8th, 2025 H. New Business I. Civil War re-enactment event. Jim Boardwine stepped away from the event, sO John Winebarger with Sons of Confederate Veterans spoke. He has been working with Smyth County 4-H, Smyth County Chamber and mayor Fullen in talks about the event. He says they would like to hold the event September 12th-14th, > 2025. He said that on Friday (12th) during school hours they would like to do like in the past and have this for the kids. He said a breakdown of the cost would roughly total 3500.00. Council will have a line item on their new budget coming in to help with funding. They will further discuss amount onçe they get more into budget sessions. On motion of Mr. Call, seconded by Mr. Sauls, the Council approved the dates for the Re-enactment to be held this fall of 2025. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** 2. Consideration of Memorandum of Understanding between Town of Saltville, VA and County of Smyth, VA for the purpose of Cooperation of use of land for the Emergency Communications Compound. The memorandum was provided as part ofthe packet. Town manager went over this with council also informing that she forwarded this to town attorney Mr. Cassell who said all looked good as written. Ms. Rosenbaum said this will be serving a large area with radio communications. She stated that the county would be maintaining it. On motion of Mr. Comer, seconded by Mr. Sauls, the Council approved the agreement as is written. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ** ** Regular Council meeting April 8th, 2025 3. Consideration of adoption of Resolution of the Council ofTown of Saltville, Virginia declaring April 2025 as fair Housing Month. Dustin Keith & Carrie Holt spoke about this and included an email documentation with further details about Southwest VA Association of Realtors and the possibility of a Fair Housing Month Proclamation. On motion of Mr. Call, seconded by Mr. Henderson, the Council approved the proposed proclamation for Fair Housing Month of April 2025. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye *** *** 4. Consideration of (2) committee name changes. ** Police, Fire and Rescue to be: Public Safety **Library Historical and cultural matters, health, and beautification to be: Historical and beautification. Both committees had the full approval of their members for the name changes. On motion of Ms. Abramson and seconded by Mr. Comer, the council approved having town attorney Mr. Cassell to draft these changes for the town ordinance. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** 5. Consideration of the request for proposals for cutting the hay field area. Cecile Rosenbaum asked for a motion to send out the request for bids. Councilman Comer wanted to make sure that whoever bided that they knew to not cut in or around the area that had the signs for the butterfly garden area. Regular Council meeting April 8th, 2025 On motion of Mr. Henderson, seconded by Mr. Sauls, the council approved this request to advertise for the cutting of the hay. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye 6. Consideration of obtaining estimates for repairs of the back porch of library. Rose Likins with the Smyth County Public Library, speaking on the Saltville library says the back porch area ofthe library looks like concrete is eroding and separating. She sent several pictures for reference to town manager Cecile Rosenbaum. Rose met with Hunter to show him the concers as well. Hunter suggests for now that he will be watching this closer and ifit starts deteriorating faster, obviously they will act on it immediately. Ms. Likins says this back entrance is used more than the front and just wanting to make sure no one would be on that area ifit was to collapse. Mr. Comer made a motion with a second by Mr. Sauls to accept estimates for the necessary repairs needed to be made at the back porch of the library. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye *: 7. Consideration of pressure testing the wave pool. Councilman Sauls, committee chair ofthe Recreation said that the company that was to possibly do the testing was not available to do SO until the fall of the year. Mr. Sauls stated that at this time his members voted to hold off on this for now. ***** 8. Discussion of stop signs and potholes in town. Regular Council meeting April 8th, 2025 Councilman Henderson wanted to know the status of the order that was placed to get new stop signs that are missing through out the town. Public works director Hunter Gregory has confirmed that they are supposed to be here on Wednesday the 151h. Mr. Henderson asked about the potholes and when they will be taken çare of. Mr. Gregory has scheduled to be worked on April 22nd.24"h and he has gotten the roller reserved as well. ***** 9. Discussion of the gravel parking lot at the Buckeye Civil war Site. Councilman Henderson stated that for the most part iflooked okay but would like to see work more on the parking lot area transitioning from the pavement to the parking lot to make it look better. Mr. Gregory stated he will work on that and get rid of the steep lift that's noticeable. *** ** 10. Discussion of contractor's license and certificate of insurance. Councilman Henderson was following up to see ifthe previous contractor that the snow removal for the town did have provided their proof of insurance and contractor's license. Town manager Cecile Rosenbaum provided both copies to Mr. Henderson. ***** 11. Discussion of trash being dumped off Route 107. Councilman Henderson asked about all the trash and brush that has been dumped on town property above the overlooked area. He noticed that it had been taken care of Hunter Gregroy stated that this was the first he had seen or heard of it and didn't the prior reasoning as to why it was even dumped there, but he had his crew clean it up and instructed to not use this area for any trash or brush drop off. ***** 12. Discussion of town hall being çlosed on Wednesdays. Regular Council meeting April 8th, 2025 Councilman Henderson stated that he would like to see the office start opening back 5 days a week. He feels it needs to be available for the public for normal business hours. Councilman Call agreed, although he stated in the beginning the staff was catching up on taxes and filling the void ofs short staff, he felt it did need to go back to normal business hours 5 days a week. Councilman Sauls asked ifbeing closed on Wednesdays was still being utilized for training purposes. Ms. Rosenbaum stated that yes, recently the water meter company spent the entire day working with staff on updates and changes to be made. She stated it was never her intent to make being closed on Wednesdays a permanent fixture, just till everything was caught up better. 13. Consideration of appropriation to Saltville Golf Club for night golf. Councilman Sauls mentioned that another agenda item that his committee has discussed and would like to see happen was to have "adult" golf night happen. He mentioned that they would like to take funds that were sent in for recreation from the county and use it to help purchase necessary equipment to help the night golf tournament happen and be successful. Mr. Sauls said they would like to do like some oft the other courses he has seen that do the night golf, using the light balls, flags, sides around the course. Speaking with several residents of the town, they loved the idea and hoped to see it happen. The expense his committee looked at appropriate would be 1500.00. Mr. Sauls made a motion to issue a check for 1500.00 to the Saltville golf course and a second made by Mr. Comer. The roll call vote was as follows: Ms. Abramson Abstained Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye * I. Reports 1. EMS, Inc. Gary Johnson, EMS, Inc. provided his report, and it is attached hereto as part of the minutes. ** ** 2. SIDA Report Regular Council meeting April 8th, 2025 Ron Orr, SIDA Chairman provided his report, and it is attached hereto as part of the minutes. 3 Planning Commission Monthly Report Marlene Henderson, newly appointed committee chair, provided the report, it is attached hereto as part of the minutes. Along with the report, Ms. Henderson stated that they are looking to fill (2) positions where one member resigned, and the other position does not wish to pick up another term once it ends. ***** 4 Director of Public Works Report Mr. Gregory's report is attached hereto and made a part of these minutes. Rick Moore with EMS, Inc. stated that the backup motor at 107 station that is needing repair has obtained a quote from CL Boggs at 4514.00. He stated that the quote was good for just 20 days and action should be taken soon. On motion by Mr. Henderson and seconded by Mr. Sauls, the council approved for CL Boggs to make the necessary repairs to the motor. ** * * 5 Police Chief Report Bryan Lynch, Chief provided his report, ***** 6 Fire Chief Report. Bryan Lynch, Fire Chief provided his report. Payton Lynch, secretary of the fire department reported about upcoming events and fundraisers for the department. They will have a BBQ fundraiser on May 10th from 12:00-7:00. Because their kids camp was well received last year, they will be having 2 camps. Mayor Fullen wanted to take a donation from the discretionary funding to go towards the camp. On motion from Ms. Abramson, seconded by Mr. Sauls, the council voted to approve a donation of 1500.00 to go towards the summer kids camp. Regular Council meeting April 8th, 2025 7. Treasurer's Report Tammy Woodward, Deputy Clerk-treasurer, asked the council for approval of the accounts payable listing provided in their packet. On motion of Mr. Comer, 9 seconded by Mr. Sauls, the Council approved the accounts payable listing. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye Ms. Woodward reported that she sent out a second notice reminder to those that had not paid their real & personal property taxes yet, within a month after sending them out she has collected around 16,000.00. She extended thanks to Ms. Rosenbaum for showing her SO much that could be utilized in the accounting system to help make all the necessary transitions more accurate. ***** 8. Town Manager Report Cecile Rosenbaum, Town Manager reviewed her report. She stated that she has had a response from the auditors Bostic/Tucker and moving forward with them, once that is complete should be able to continue with the next group and finalize the audit. ***** 9. Mayor's Report. Mayor Fullen provided her report, and it is attached hereto and made a part of these minutes. ***** At this time, Council look a recess. ***** Regular Council meeting April 8th, 2025 10. Closed Session On motion of Mr. Henderson, seconded by Mr. Sauls, and pursuant to Code of Virginia, 1950, as amended, Sec. 2.2-3711(A)(3) the Council went into Closed Session for the consideration of discussion of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body; and pursuant to Section 2.2-3711(A)(8) for the purpose of consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. The roll call vote was as follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderso on Aye Mr. Sauls Aye ***** On motion of Mr. Call, seconded by Mr. Henderson, the Council reconvened in open session. The roll call vote was follows: Ms. Abramson Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** Town Council members certified that in the closed session just conducted, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) were lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. The roll call vote was as follows: Ms. Abramson Is so certify Mr. Henderson Is so certify Mr. Call Iso certify Mr. Sauls Iso certify Mr. Comer Is so certify ** * *** Regular Council meeting April 8th, 2025 Mayor Fullen declared the meeting adjourned. * 1on6m adl y Tammy M.'Woodward, Deputy Clerk-Treasurer * Approved: her lullen Mayor Fullen A Committee Report Library, Historical & Cultural Matters, Health, and Beautification March 19, 2025 = 6:30 pm Welcome, Roll Call, Invocation and Pledge of Allegiance = Chairwoman Abramson Committee Members in attendance: Chairwoman Suzanne Abramson, Sarah Gillespie, Treva Collins, and Kyle Clark Guests in attendance: Bailey King, Angie Nagle, Archie Gobble, and Mayor Fullen > Due to the lack of a quorum, the February meeting minutes were not approved, and no motions or actions were taken. > Old Business: Consideration of renaming the committee-In progress Collaboration with Recreation Committee regarding the Wave Pool - Waiting on a date from the recreation committee regarding dates to volunteer. > New Business: Our March 22, 2025, trash cleanup day was a success. We had two committee members in attendance, Chairwoman Suzanne Abramson and Treva Collins. We had non-committee volunteers in attendance as well. Those volunteers were Phil Collins, Jeff Campbell, Matt Prater, Mayor Cheri Fullen, and Bailey King who represented the Smyth County Chamber of Commerce. The Chamber of Commerce provided trash bags, gloves, trash grabbers, safety vest, the check in table, and sign in sheet. We covered several areas including but not limitéd to the Town Commons, part of the Salt Trail, the playground, the area around the trains, and other areas downtown. We plan to schedule additional clean-up days throughout the year to cover more areas of our town. Thank you to all our volunteers and the Smyth County Chamber of Commerce for their continued support and partnership. Earth Day-April 22nd. Sarah Gillespie, Executive Director of the Smyth County Chamber of Commerce, updated the committee regarding the Saltville Earth Day Clean-up. It will be April 22nd from 10am-2. Check in will be at the trail head at the Saltville Playground. The Chamber will provide all the supplies needed and order mulch for that day. Planting schedule - The Committee discussed the need for planting at the playground and around town. Sarah and Cheri will work on a list of natives and plant dates. We would like to plant at playground, post office, triangle at the golf course, boxes on the Salt Trail, and in front of the Town Hall. The mulch around the tree at the Town Hall needs to be taken down to the ground to check the status of the roots. Bulbs need to be saved. Sunflower Field and Pumpkin Patch . The field beside the Salt Park looks like the best idea sO far as to where we can plant a sunflower field. The group suggested that we put the pumpkin patch on hold for now. > Open Floor Discussion: Other beautification projects that we discussed: Pressure wash the sidewalks Lights on the flags that are up continuously Light poles in town need painting. Mayor Fullen mentioned that those are on Hunter's list. Cheri updated the committee on geese being dispatched in May and that bird banger guns have been permitted to two council members to help control the vulture issue. MEMORANDANDUMA OF UNDERSTANDING SMYTH COUNTY, VA BETWEEN" THE TOWN OF SALTVILLE, VIRGINIA AND THE COUNTY OF SMYTH, VIRGINIA FOR THE PURPOSE OF COOPERATION OF USE OF LAND FOR THE EMERENCY COMMUNCATIONS COMPOUND This Memorandum of Understanding Agreement ("Agreement") IS made as of - 2024, between Smyth County, Virginia, a palitical subdivis'on of the Commonweath of Virginia (herelnafter referred to as "County) and the Town of Saltvile, Virginia, a municipal corporation (hereinafter referred to as "Town") (collectively "the Parties"). ARTICLEI EXECUTIVESUMMABY The Town of Saltville owns the property with the Tax ID of 28A8-A-7 located to the Southeast region of the Town. On this property is the address of 551 Campbell Drive, Saltville Virginia. On this location is an existing emergency communications compound that contains communications tower and building that house communications for the Smyth County and Washington County law enforcement agencies. This site is considered critical infrastructure currently and is essential for the communicationi in the Northern areas of Smyth County and the Northwest areas of Washington County, Smyth County Department of Public Safety has maintained this site snce the upgrade of the law enforcement radio systemi in 2018 In 2020, Smyth County began a project to upgrade the County communications system In this process, the site at 551 Campbell Drive has been slated for an upgrade This upgrade will provide a new tower, building, and compound. This compound will be maintained by the Smyth County Department of Public Safety. Tof facilitate the future partnership in this venture, this document is to clarify and document the use of this location as critical infrastructure for the region and allow use of the property for public safety communications. ARTICLEII RECITALS 1. The County has Communication! Equipment located at 551 Campbell Drive, Saltville, Virginia that is maintained! by Smyth County Department of Public Safety. 2. The Town owns the property with the Tax ID of 28A8- -A- -7 and the address 551 Campbell Drive that is the location of the compound for the "Edgewood Tower" for the Smyth County Emergency Communications: System. ARTICLE III AGREEMENT SECTION 1: ACQUISITION 1.1 Ownership and Property Interest of the Parties. 1.1.1 Ownership of the Property. The Town shall retain ownership of the property. No course of conduct or actions by the County will entitle the County to any ownership or titlei in the property, or any portion thereof, 1.1.2 Ownership of the Communications Equipment. The Counties of Smyth and Washington will retain ownership of the communications equipment and infrastructure housed at the location mentioned above. 1.1.3 Succession of the Town. in the event that the Town moves to no longer own the property at 551 Campbell Drive, the County will be given the right of first refusal to assume ownership or the property through proper negotiations. 1.1.4 This agreement will allow the County to continue use of this site as a communications. compound for the foreseeable future or until this agreement is nul! and void. SECTION: 2: DEVELOPMENT 2.1 Administration. The County shall administer all construction contracts for the necessary infrastructure and other site improvements; and shall update the Town on any work being done in the 2.2 Specific Site Work. The County shall be responsible for all necessary work and malerials associated with site preparation, including necessary infrastructure, grading, drainage, and building pads or right-of-wayl improvements for the communications: site. In the event the County is required to improve any portion of the communications site beyond the original plans for the compound, it is agreed that the Town shall be consulted. SECTION 3: OPERATION AND MAMTIANSEASPASINUNS 3.1 Facilities Inspection, Testing, Repairs, and Planned Maintenance Needs. The County shall be responsible for all preventative maintenance, required maintenance, required inspections, required testing. and repairs to the communication site. All approved work associated with any inspections, testing and all repairs and maintenance needs for the communications site shall be completed and coordinated byt the Countyt throughits usual and customary procurement process. 3.2 Utilities. The County shall be responsible for all costs associatedy with necessary utility services for the communications site, including. but not limited to, electrical, gas, water, and phone services. 3.3 Insurance. The County shall provide and maintain in full force liability and property damage insurance through their common insurance carrier. SECTION 4: GENERALTERMS 4.1 Conflict Resolution. The Parties desire to resolve any dispute between them as quickly, inexpensively, and elficiently as possible, avoiding the expense and delay of court proceedings. This applies to every potential dispute between the Parties. Consequently, the Parties agree to the following sequence of procedures to resolve such disputes: 4.1.1 Negotiation. When either party feels a dispute has arisen, the Party shall notify the other Party in writing of the nature and details of the dispute. Within fifteen (15) days, a meeting shall be held betweent the Parties to begin a good faith attempt to negotiate a resolution. During this procedure, the Parties shall communicate directly with each other in an effort to reach an agreement which serves the best interest of both Parties. This is considered an administrative prerequisite which must be done prior to mediation or arbitration as set forth below. 4.1.2 Mediation. If negotiation as proved in Section 4.1.1 does not resolve the dispute, the Parties shall submit the matter to a neutral private mediator to facilitate further negotiations between the Parties and, if possible, to resolve the dispute upon mutual consent of the Parties. The cost of the mediation shall be borne equally between the Parties. 4.1.3 Arbitration. If the dispute does not resolve pursuant to the procedures set forth in Sections 4.1.1 or 4.1.2 above, then the Partles may submit the matter tol binding arbitration under Virginia Law. The arbitration may be conducted in Smyth County, Virginia. The fees and costs of the arbitration shall be borne equally by the Parties. The prevalling party shall not be entitled to the recovery of its attorney's fees or costs. Each party shall bear the expense of its own counsel, experts, and preparation and presentation of proof, in connection with all proceedings. 4.2 Time of Essence. Time is of the essence with respect to the performance of each and every term, condition, and obligation of this agreement. Each of the Parties shall execute and deliver all such documents and perform all such acts as reasonably necessary, from time to time, to carry out the matters contemplated by this agreement. 4.31 Termination. The current conditions, restrictions, environmental of the property are assumed top provide for the feasible development of the county and regional communications system. The Parties acknowledge that this MOU and any subsequent agreements may be terminated upon thirtydays' written notice based on the sole discretion ofe elther Party between the time this MOU iss signed. Duringt the first five (S) years, lifar notice is provided for termination, the Parties will meet to discuss the procedure of termination and the financial procedures to disengage further obligations. The cancellation of the MOU based upon the above dircumstances will result In no penalties or damages to any parties after the first five (S) years. 4.5 Incorporations of Recitals. The recitals set forth above are true and correct and are incorporated into this Agreement as though fully set forth herein. The remainder of this page is left blank Intentionally. Signature pages follow. INI WITNESS WHEREOF, the parties, acting under the authority of their respective governing bodies, have caused this Contract to be duly executed in dupl cate each of which shall constitute an original. SMYTH COUNTY, VIRGINIA political subdivision of the Commonwealth of Virgina Charles E. Atkins Chair, Smyth County Board of Supervisors Atlest: Shawn M. Utt, County Administrator COMMONWEALTHI OF VIRGINIA COUNTY OF SMYTH, to wit: The foregoing agreement dated 2024 was acknowledged beforeme this day of 2022, by Charles E. Atkins, Chair of the Smyth County Board of Supervisors. NOTARY PUBLIC INI WITNESS WHEREOF, the partles, acting under the authority of their respective governing bodies, have caused this Contract to be duly executed in duplicate each of which shall constitute an original. SALTVILLE, VIRGINIA amuncpalcomporation Cherl Heath Fullen Mayor, Town of Saltville Attest: Cecil Rosenbaum, Town Manager COMMONWEALTH OF VIRGINIA COUNTY OF SMYTH, to wit: The foregoing agreement dated 2024 was acknowledged before me this day of 2022, by, Mayor, Town of Saltville. NOTARY PUBLIC Formatted: Right: 05:. Space After: 0 pt, une spacing single Cecile Rosenbaum, Town Manager Town of Saltville 217 Palmer Ave. P.O. Box 730 Saltville, VA 24370 (276) 496-5342 (276) 262-9105 (direct line) From: Carrie Holt <ge@swyar.com> Sent: Friday, March 14, 2025 11:29 AM To: Cecile Rosenbaum sommmanaseresalvlear Cc: dkeih8367egmailcom Subject: Request for Fair Housing Proclamation in April To Cecile Rosenbaum, Town Manager for Town of Saltville, I am reaching out on behalf of the Southwest Virginia Association of REALTORSe (SWVAR), which represents over 470 REALTOR* members in its jurisdiction of Russell, Smyth, and the majority of Washington Counties, as well as over 700 subscribers of our Multiple Listing Service across the Southwest Virginia region. Every April, REALTORS commemorate the passage of the Fair Housing Act of 1968 and reflect on housing discrimination and segregation, past and present. Fair Housing Month signifies a recommitment to advancing equal opportunities and expanding homeownership. Will you join in this commemoration, as Governor_Glenn Youngkin did, by proclaiming April as Fair Housing Month and encouraging all Virginians "to promote fair housing and encourage affordable housing opportunities?" If so, below is a sample Proclamation from the National Association of REALTORS that can be completed with your jurisdiction information or modified to fit your needs. Local REALTOR members of SWVAR would love to be present at the public meeting when the Proclamation is adopted and join your members for a photograph. We look forward to hearing from you about the possibility of a Fair Housing Month Proclamation. Please reach out to us at ae@swwar.com or 276-623-1252 if you have any questions. Thank you and have a great day. -Carrie S. Holt, RCE, ePro, C2EX Chief Executive Officer Southwest Virginia Association of REALTORSe FAIR HOUSING MONTH PROCLAMATION WHEREAS The Fair Housing Act, enacted on Aprit 11, 1968, enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States; and WHEREAS The Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirmatively further fair housing in their communities; and WHEREAS [URISDICTION NAME]is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all; and 2 SALTVILLE PROCLAMATION OF THE COUNCIL OF THE TOWN OF SALTVILLE, VIRGINIA DECLARING APRIL 2025 FAIR HOUSING MONTH WHEREAS, The Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the goal ofeliminating raçial segregation and ending housing discrimination in the United States; and WHEREAS The Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirmatively further fair housing in their communities; and WHEREAS, the Town ofSaltville, Virginia is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all; and WHEREAS, our social fabric, the economy, health, and environment are strengthened in diverse, inclusive communities; and WHEREAS, more than fifty years after the passage of the Fair Housing Act, discrimination persists, and many communities remain segregated; and WHEREAS acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. NOW THEREFORE BE IT RESOLVED that the Town of Saltville, in Smyth County, Virginia does hereby declare the month of April 2025 as Fair Housing Month. The undersigned Clerk of the Town of Saltville, Virginia, hereby certifies that the foregoing constitutes a true and correct copy of a Proclamation duly adopted at a meeting of the Council held on April 8, 2025. I hereby certify that such meeting was a regularly scheduled meeting and that during the consideration of the foregoing Proclamation, a quorum was present. I further certify that the minutes of such meeting reflect the attendance of the members and the voting on the foregoing Proclamation was as follows: MEMBERS ATTENDANCE VOTE Cheri Heath Fullen, Mayor Suzanne Carter Abramson, Council Member Aye Eugene Call, Council Member Aye Ryan Comer, Council Member Aye R.B. Henderson, Council Member AY2 Cary Sauls, Council Member Aye Obpdond Tammy Woodward, Deputy Clerk Mayor Cheri Fullen Monthly Report of EMS, Inc. Water/Wastewater Operations to the Town ofSaltville Town Council on April 8, 2025 Prepared by: Gary L. Johnson EMS, INC. ENVIRONMENTAL MANAGEMENT SERVICES EMS, Inc. Monthly Report to The Town of Saltville April 2025 Council Meeting 1. Wastewater Treatment a. DEQ report for March 2025 has been submitted b. Inflow/Infiltration C. Sludge overflow d. Allison Gap Pump Station e. Davis Valley Distillery Discharge 2. Water Treatment a. All VDH monthly reports have been submitted for March 2025 b. Cardwell Well Pump Backup C. Water System Generators d. Security Fencing (Wells/Water Tanks) 3. Water Distribution System a. SCADA supervisory control and data acquisition ) b. Water Tank Inspection C. Water Project Bids d. Residential and Commercial Water Meters 4. Miscellaneous a. Monday Meetings April 3, 2025 To: Tiffany Wilson, Environmental Inspector C: Cecile Rosenbaum, Town Manager Re: Town of Saltville Water Use Report for March 2025 Water sold to Town customer, gallons 2,873,724 Water sold to Smyth County, gallons 1,622,951 Water sold to Washington County, gallons 924,000 Extra 3,090 Total water sold, gallons 5,423,765 Flushing 20,000 Fire Department 65,000 Leaks and overfiows 65,000 Pool Total Water Accounted For 5,573,765 Total water pumped, gallons 20,459,410 Difference (water unaccounted for), gallons 14,885,645 Water unaccounted for % 72.8 gasl Gary L. Johnson License No. 1955001203 Saltvillc Planning Commission - Noles, March 26*, 2025 Mecting Start 6:00 Discussing prior approval of zoning variance. Members Presen!: John Carler, Marlcne Henderson, David Buchanan, Archic Gobble, Suzanne Abramson, Matl Prater, Becky Heath Non-Members Present: Mayor Fullen Mr. Prater acted as the recording member 011 notes for the mccting. Chair Carter indicated that he necded to resign, after mecting, for personal reasons. Vice Chair Henderson nolcd thal she would similarly not be rejoining al cnd ol her term. Mr. Buchanan noted possibililics and issucs related to acquiring a recording secretary. Ms. Henderson suggested the possibility ofacquiring a low-cost recording devicc. Ms. Abramson moved lo acquire a recording device. Vicc Chair Henderson scconded. Motion carried unanimously. Chair Carter noted the assigmment ol oullines and draft matcrials (an "outline of state requirements) mentioned at previous mecting. Mr. Buchanan moved tabling addressing minutes liromJanuary mecting because of a tcchnical issuc. Ms. Abramson seconded. Motion passed unanimously, Mr. Buchanan supplied copics of his outline to the group for discussion. Chair Carter noled the scl-up of iccting time, and Mr. Buchanan asked if this was appropriate for ncw members. No problems were noted, and il was agreed to continuc mcctings on the ongoing schedlule. Mr. Gobble noted ongoing issues with housing in lown, and Vice Chair Henderson noted the presence of relevant ongoing studies and grants. Chair Carter referenced the conversation firom January aboul the absence of a lormer member. Mayor Fullen noted that this former member has indicaled their intentions nol to continue with the commillcc. Mr. Buchanan noted the need lo determine which of the nCw members - Mr. Gobble and Ms. Hcath would be assuming which of the terms of the former members (Tyler Amold and Mayor Fullen). Determination was that Mr. Gobblc will be taking on Mayor Fullen's lerm and Ms. Hcath will be taking on Mr. Arnold's term. Mr. Prater noted the discrepancics that Ms. Henderson brought up with the group's decision to recommend a variance without a public hearing, and how this conllicts with standing Virginia Code. Hc forwarded the question of how lo best deal with legal issues, il any, this causes. Mayor Fullen suggested asking the lown attorney lo attend all mcctings. Mr. Prater suggested acking a step of legal revicw, but it was discussed that having the lawycis present al mcctings might be more direct. Ms. Henderson brought upissucs with a lack ofbuikling pcmmit, and that thesc formal code requirements must he carried out. Discussion ofwhether this might change legal fees look place, and Mayor Fullen said she would look up more. A bric! revicw of Mr. Buchanan's outline took place. Mr. Buchanan noted parallels with Smyth County Plan. Vice Chair Henderson noted thal her outline relies on current Town of Saltville Plan. Chair Carter suggested using Mr. Buchanan'soutlinc as a model, and dividing drafting by subscctions divided among thc group. Mr. Buchanan caught new members up on the process of previous mectings - approving a stand-by minor adjustment to the standing Comp Plan to bring the Town into compliancc, while now working on more substantial revicws noW that we arc in technical compliance. Mr. Buchanan noted the importancc of a compliant plan for many gant application processes. Chair Carter noted the need for tight compliance in a tight grant moncy landscapc. Vice Chair Henderson emphasized the lacts of thc Comp Plan as markcting for the town, and Chair Carter emphasized the general stralegy clements of the plan. Mr. Prater noled coordimation possibilitics between the Comprchensive Plan process and the work of the Emergency Communications group. Mr. Prater moved to usc both Mr. Buchanan and Vicc Chair Henderson's oullines, in combination, as a model for Comp Plan dralting. Chair Carter scconded for discussion. Mr. Buchanan suggested waiting until May, until new members are onloarded, to makc assignments and move forward. Mr. Prater suggested thal before those mectings, sctting up a) a group knowledge of relevant ordinances and statc codes (to stop any further compliance issucs), b) sctting up resource knowledge, and c) cstablishing more detailed work agendas. Motion carried unanimously. Mr. Buchanan moved to a) work on meshing his own and Vice Chair Henderson's working outlines, and b) pulling together relevant rescarch source matcrials, by the next mecting, as an assignment for the full committce. Ms. Abramson scconded. Motion carricd unanimously. Mayor Fullen made a number of requesis to committcc: to ask council for advertisements for new members, lo delermine thc number of 'ncw members. Vicc Chair Henderson moved to recommend lo the Town Council to placc advertiscments for interested residenis to apply for open positions on (he Saltville Planning Commission. Mr. Buchanan seconded. Motion passed unanimously. Mayor Fullen also noted mecting recording potentials and nceds. Mr. Buchanan moved that, upon acquiring a recording device, the standing procedure the commitice would be to scc thal town clerk transcribes those recordings for dissemination into mecting notes and minutes. Ms. Abramson seconded. Motion passed unanimously. Mr. Prateri noled potential issues with State Code may update complance. It was determined, lo the best of the commission's knowledge, that Lownl maps are currently m compliance. Mr. Buchanan and Ms. Abramson noted the issuc with a lack of oflicial planning commission by- laws. Mayor Fullen noted that she would look into background rescarch for this. Ms. Abramson gave an invitation lo the group for the Saturday, March 29*Town Cleanup Day. Vice Chair noted the need lo update the Comp Plan on the website. Ms. Abramson moved lo adjourn. Ms. Heath scconded. Motion passed. Mecting ended 7:36 P.M. SIDA Report for April 8, 2025 Bank Balance as of March 31, 2025 - $406,614.69 No Outstanding Expenses of Receipts Current bank balance of $406,614.69 Certificates of Deposit - $324,288.30 Outstanding Obligations - Line of Credit (Old Town Shop) $114,134.48 SCADA - Water/Sewer - $36,000 Residual bank balance $256,480.21 Income Pizza Plus Lease - $500 per month (3 months) $1,500 Shooting range Mortgage - $2,500 quarterly (1 quarterly payment) - $2,500 Showground mortgage - $3,300 biannually (1 biannual payments) - $3,300 Total Income for remainder of fiscal year $7,300 Projected Fiscal Year 2024-2025 Balance - $263,780.21 SALTV'LLE Public Works Report March 2025 Water/Wastewater Installation oft five more commercial meters, we have one meter left to replace and we are currently awaiting parts. Installation of multiple residential meters, we should be completing the meter replacement project within the next few days. We tested fire hydrants this month around town and updated the list Replaced a 2-inch gate valve at the corner of 1* Ave and West Main St Multiple small water leaks throughout town, these were all repaired without disruption of service. SCADA is now online for water tank monitoring Met with Ferguson meter reps about getting our software up to date, we were able to fix multiple issues within our meter reading software to ensure accuracy. Bullding/Grounds Cleared drainage ditches along Old Quarry Rd Fixed drainage issues on Hartspring by replacing some gravel along some drainage pipe. Repaired drainage ditches on Crusenberry Hollow. Crews cleaned up some landscaping around town Crews removed a downed tree and debris from the corner of 1* Ave and Madison St Boggs Municipal looked at the motor for the wave pool and determined that the motor was in running condition, so they installed the repaired impeller. Mowing season has kicked off and crews are working diligently to mow all areas around town. General Maintenance Xylem repaired and serviced the temporary sewer pumps on Allison Gap Rd Repaired a failed universal joint on the flatbed truck SALTV LLE Miscellaneous Student government day with Northwood High School seniors, Itook the group to the wastewater treatment plant and Mr. Moore gave them a tour. Police Chief Report 4-8-25 Bird Banger launcher purchased along with pyrotechnics to be used to deter the bird issue Stat sheet attached Sgt Hogston's last working day was March 27th, 2025. New Hire Josh Wyatt, Josh will attend the next law enforcement basic class beginning on May 30th, 2025 Cameras are installed and operational Officer of the year award went to Assistant Chief Steven McVey. Presentation was giving at the VFW in Marion but neither of us were able to attend on April 3rd, 2025. March 1st thru March 31st Stats for Police Department PATROL MILES - 2429 OUT OF TOWN MILES - 150 COMPLAINTS ANSWERED - 77 TRAFFIC CITATION - 19 ACCIDENTS WORKED -3 NO. CHARGED - 2 HRS ON FOOT PATROL - 5 HRS ON INVESTIGATION -2 HOURS IN MEETINGS - 6 INCIDENT REPORTS DOA REPORTS - 0 TOWN ERRANDS -0 TIME SPENT - 0 PATROL HOURS 168 OFFICE TIME - 105 TRAINING HOURS - 250 HOURS VERBAL WARNINGS 17 VEHICLES STOPPED - 25 FELONY ARREST 1 Fire Chief's Report 4-8-25 Calls for the month of March 2025: Town Calls - 9, County Calls = 15, Automatic Aid Calls - 1, Total Calls - 25 We conducted a demonstration at the McCready Head Start We have 4 members that completed their live burn evolutions at the burn building in Chilhowie. This is their final step, and all that is left is their state test. Our Easter event is coming up on 4-19-25. The events are listed below: Starting at 10 am - egg coloring and photo with the Easter bunny Bubble machine and foam pits with inflatables Egg relay race, Face painting and water balloons The final event will be the egg hunt and will be by age groups Toddlers 1-3, Prek and Kindergarten, 1st and 2nd, 3rd and 4th,5th and up. RJ Concessions will be there for food SALTVILLE Town Managers Report April 3, 2025 Council Meeting Financial Items * I want to comment that I have been working for some time on getting an updated budget for Council. I want you to be aware that this process has been lengthy and is ongoing. My unfamiliarity with the process in place when I came on board has slowed me down quite a bit. I want to assure you, and those who have expressed interest in this document, that I have taken my time and been very deliberate. This document is the financial backbone of what we do and I want it to be right, or as right as I can get it. There were several large expenditures that were not included in the budget such as payoff of a Line of Credit for the Police Department, expenses for the Brownsfield Development grant, and a multitude of other items that I had to track down. It is still a work in progress and I hope to have it in good order by the May meeting. > I did hear back from BosticTucker Auditors and they have supplied a list of items they still need to prepare the 2023 write up. I have asked Amanda to pull the info together and I will be sending that over as soon as we have it together. > On the Council agenda you find an approval of the Accounts Payable listing for the month of! March 2025. You will also find in your packet each month listing of the town's banking accounts with current balançes. > The budget committee continues to meet. I hope to have a draft budget for discussion very soon. I would like to advertise the budget the last 2 weeks in May sO it can be considered at the regular June meeting. One item that is giving me pause is the fact that our businesses and churches in town are not paying for trash services. I am perplexed about the history of how this has been allowed to take place, and we will be discussing it during budget sessions. > Another topic for budget discussion will be trash service and how it is added to the town's water/sewer bills. Trash service is going up $ .60 cents from $19.90 per can to $20.50. Ifwe do not raise water/sewer rates, customers will still see an increase on their bill. That increase is not by us, but customers will be convinced it was us who raised rates. In addition, if we have a customer that is not paying their water/sewer bill, they are also not paying their trash bill. The town still has to pay for that customer's çan. I am not a fan ofthis system. I am hoping to come up with a solution during the budget process. > One item I am pleased to report on is that Tammy and I sent out delinquent tax bills and I leared that this has not been done in Saltville in many years. Tammy will report on the total collected thus far and I plan to put DMV stops in place for those folks who haven't paid personal property tax. This essentially means that if a taxpayer has to renew their tags for driver's license and they have unpaid personal property taxes, we can collect all the taxes they owe, before they are allowed to do further business with DMV. Construction Projects > VDH WSL 025-18 (Water line and radio read meter installation) > This project has been put out for bid and the deadline has been extended. We are still waiting to hear from Rural Development about our parity review and Crossroads Engineering is advising that we put the bids off until we hear back from them. The recent action taken to limit Federal staffi is causing major delays in review processes. > I amj pleased to report that Hunter's group has gotten all commercial, and all residential meters installed at this point. They continue to work to make sure all are working properly. > UPDATE The town received approval of our credit review and got the go ahead from VRA to proceed with this project. Shawn Utt, the County Administrator, has signed off on the letter and we will be meeting soon to get this project moving. > Public Works is planning to continue with meter replacements as the weather allows. > DEQ C-5151740 (line replacement of the aerial stream crossing) NOW PUMP STATION PROJECT > UPDATE - Nothing new to report this month, but I expect we will be making some progress on this very soon, This project has also passed credit review and has been approved for bid. > The 2 rented pumps continue to operate at the treatment plant at a cost of $5,000 a month. To date, we have paid the pump supplier, Xylem, a total of$49,000 1, Rural Development water/sewer (water and sewer improvements) > I haven' 't had official notice or a conversation, but I have had several folks tell me that this project, which was approved in May of 2020, is in jeopardy. I have tried all I can to continue to assemble the information requested, but it is my understanding that frequent changes in management in Saltville, and rumors ofi instability, are creating concers. This project could mean a great deal to the improvement of our water/sewer infrastructure, and I would really hate to see us lose it. UPDATE - have not had any additional information regarding parity except to say that Crossroads has spoken to RD staff, and it is still in review stage. VDH WSL 007-23 (Lead line inventory and line replacement) > UPDATE - I have no new updates on this project. - I confirmed that the report was submitted by Crossroads in October and nothing further has happened with this project. Brownsfield Old Town Shop > UPDATE The deadline for this project's completion was extended to June, 2025. Miscellaneous items Mayor Fullen and I met with Jacob Holmes of Appalachian Power and it appears that the line replacement project that he talked about at a January meeting has been delayed indefinitely. I was disappointed to hear this, but hopefully it will get put back on the agenda. In addition, we discussed replacing the lighting at the ballfields, the increase in residential bills, and light poles that still need to be addressed in town. Jacob has been very communicative with us and I feel that he is keeping Saltville advised ofAEP projects affecting us. I have prepared the RFP for surveying work and it has been direct mailed to area companies providing surveying services. The deadline to return bids is April 18th - realized after I sent out the RFP's that is Good Friday and offices will be closed. I will extend the deadline to Tuesday, April 22-d. As you know, Chris Hogston was involved in an accident earlier this year. His vehicle has been determined to be a total loss by the insurance company. I am working with Enterprise since the vehicle was a rental. I am also working on getting reimbursed for the in-car equipment that had been installed. The AC unit at the Wellness Center has been installed and we have received a final bill for the work. Now we are moving on the getting the roof repairs made. We have one quote and working on getting a second one to compare costs. I will have Council authorize this repair as soon as we know what the quotes look like. Ifit gets much worse, we may have to do the repairs under emergency procurement guidelines. MAYORS REPORT APRIL 8H,2025 I continue to work at Town Hall daily. I met with Lisa Reedy from Virginia Works (formerly Virginia Employment Commission). She is helping us to set up an account with them. We will be able to advertise our job openings on their website and be able to look through resumes that they have on file. She will possibly be speaking during a Town Council meeting in the near future. I reached out to Lee and Jason Vaughan with National Pools of Roanoke. They came down and looked at the Wave Pool with Cecile, Hunter, Councilman Sauls, and I. They have sent us a quote to pressure test the pool. Council decision to approve this test should have been discussed earlier in tonights meeting. Ireached out to the US Department of Agriculture. They will do a site visit in May regarding the thinning of our geese population. The thinning will occur in June. I also was instructed on a way to rid the vultures in town. We will give this a try and hope that it works. Cecile and I met with Jacob Holmes from AEP. He informed us that the Saltville- Wolf Hills transmission line rebuild project has been paused until 2026. He had made a presentation to Council on January 14th about the project and hopes to update us next year. Cecile and I continue to work on the budget with the Budget Committee. Ihave been corresponding with Jim Porter from AEP about new ball field lights. He has sent me some information about cost. it is very expensive, but I will try to look at some avenues of funding. lattended the monthly Smyth 12 meeting in Marion. Icontinue to try and attend all committee meetings. Cecile, Hunter, and I met with Nicole Holmes and BJ Buchanan from Northwood High School. We discussed how NHS and the Town can work together to make the softball and baseball seasons a success. We have our plans in place on responsibilities. Hunter and I met with the Saltville Little League Board. We discussed how the SLL and the Town can work together for a successful Little League season. We have our plans in place on responsibilities. Hunter, Assistant Chief McVey, Tammy, and myself were involved with Government Day. We had four NHS seniors join us at Town Hall. talked to them about local elections, how local government works, and answered any of their questions. Hunter took them on a tour of the Sewer Plant, and McVey took them on a ride around Town to talk with them about being a Police Officer. Tammy had a wonderful lunch available for all of us. volunteered with the Beautification Committee for their first Clean Up Day on March 29th. I would like to thank Chief Lynch for letting us use the Gator to haul large trash items. I would also like to thank Asst. Chief McVey for replacing the battery in the Gator shortly before the event. He went above and beyond to make sure the Gator was ready for us. The Saltville Business Roundtable continues to meet monthly. I continue to make website and Facebook updates. lam grateful to have Sarah Gillespie and Bailey King. They are always wonderful about getting changes/updates added quickly. I continue my correspondence with Captain Tatum and Major Kilgore about the possibility of the trustees working around Saltville. As of now, they do not have enough trustees to send to Saltville. Hunter and I met with Phil Bassett from USG Water. They have been looking at the condition of our water tanks. They will be giving a presentation at the April 22nd work session. - spoke with Chris Roof with GHR Investments. GHR owns the "Government Plant" property. We have had problems with trespassing on the property. The gate was rammed with a vehicle. He has assured me that a new fence will be going up and proper signage about trespassing will also be put up. He will be coming for a site visit soon and I have asked him to meet with Hunter, Chief Lynch, and myself.