Regular Council meeting February 11, 2025 30 REGULAR COUNCILI MEETING TOWN OF SALTVILLE, VIRGINIA FEBRUARY 11, 2025 AT 7:00 P.M. The regular meeting oft the Saltville Town Council was held on February 11, 2025 at 7:00 p.m. in the Town Hall. Council Members Present: Mayor Cheri Fullen Suzanne Abramson, Council Member Ryan Comer, Council Member Thomas Dickerson, Jr., Council Member R.B. Henderson, Council Member Cary Sauls, Council Member Council Members Absent: Eugene Call, Council Member Staff for Town: Cecile Rosenbaum, Town Manager Erik Puckett, Chief of Police Bryan Lynch, Assistant Police Chief/Fire Department Chief Steve McVey, Paul Cassell, Town Attorney ***** A. Mayor Fullen called the Council meeting to order and Cecile Rosenbaum called the roll. ***** B. Mayor Fullen led the Pledge ofAllegiance. ***** No speakers signed up to speak under Citizens Time. ( ***** Regular Council meeting February 11, 2025 31 C. On motion of Mr. Dickerson, seconded by Ms. Abramson, the Council approved the agenda as presented with the following additions under New Business: Confirmation of 2 members for the Saltville Planning Commission Consideration of request from Saltville Fire Department to donate a vehicle to the department Closed Session = Pursuant to Code of Virginia, 1950, as amended, Sec. 2.2- 3711(A)(3) the Council may go into Closed Session for the consideration of discussion of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body; and pursuant to Section 2.2-3711(A)(8) for the purpose of consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision oflegal advice by such counsel. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** * D. On motion of Mr. Comer, seconded by Mr. Sauls, Council approved the minutes of the January 8, 2025 joint meeting with the Saltville Industrial Development Authority with the noted correction of replacing the votes by the SIDA to reflect that Mr. Buchanan had to leave the meeting early and he would not have cast a vote. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye On motion of Mr. Dickerson, seconded by Mr. Henderson, the Council approved the minutes of the regular January 14, 2025 meeting as presented. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson - Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** Regular Council meeting February 11, 2025 ( 32 ***** E. Council Committee Reports Reports from the following town committees: > Committee on well fields, parks and recreation, wave pool and Salt Trail. Councilman Sauls reported that his committee had held their first meeting and discussion primarily involved the upcoming season for the wave pool Mr. Sauls noted that the committee members had discussed rates for the upcoming year as well as renovations and general maintenance that needed to be done. On motion of Ms. Abramson, seconded by Mr. Dickerson, the Council established the rates for season passes for the wave pool as follows: Passes purchased in March would be $100.00 V Passes purchased in April would be $125.00 V Passes purchased after April 30, 2025 would be $150.00 C The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** > Committee on ordinances and land management. Councilman Comer reported on his committee's first meeting and noted that their focus will be confirming that town code reflects state code as well as a comprehensive review of the town Charter. ***** > Committee on police, fire and rescue Councilman Dickerson reported on his committee's first meeting and noted that speed limits in town were the main discussion topic. Mr. Dickerson reported that his members felt the speed limit for commercial vehicles needed to be reduced for safety concerns from Palmer Avenue to C East Main Street. Reguiar Council meeting February 11, 2025 33 On motion of Mr. Sauls, seconded by Ms. Abramson, Council approved reducing the speed limit for commercial truck traffic to 15 mph from Palmer Avenue to East Main Street. During discussion Mr. Comer asked about signage for the change and enforcement and Mr. Lynch noted that the speed limit did not go into effect until new signage was in place. Mr. Sauls amended his motion, and Ms. Abramson, seconded the amendment to include the authorization of acquisition of signage in order to lower the speed limit to 15 mph for commercial truck traffic from Palmer Avenue to East Main Street, including the area from Truist Bank down Palmer Avenue. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye C F. Unfinished Business 1. Update on installation of SCADA system. Cary Sauls, Council Member confirmed that the new SCADA system was close to completion. ***** 2. Discussion ofl ballfield reservation form. Cary Sauls, Council Member inquired about putting a ballfield reservation form in place for the upcoming season. Mr. Sauls noted the form would require a $25.00 refundable deposit for reserving the field ifrenters left field in acceptable condition. Mr. Dickerson made a motion to approve the form, with Ms. Abramson seconding the motion. Further discussion ensued and Mr. Dickerson rescinded his motion, and Ms. Abramson withdrew her second. Ms. Rosenbaum inquired as to who would be handling the forms, the deposits, and ensuring the renters complied with the form. Mayor Fullen noted that it would be responsibility of the front office staff. Council agreed to table the matter until a later meeting. ***** Regular Council meeting February 11, 2025 34 3. Update on Hartwood building. Suzanne Abramson, Council Member inquired about the status of the Hartwood building. Ms. Abramson noted that it was in a visible location in town and looked unsightly. She recommended Council get a survey completed on the property to prepare for future sale. On motion of Mr. Dickerson, seconded by Mr. Comer, Council agreed to authorize the town manager to send out a request for proposals for surveying services for the Hartwood property. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye * * **** 4. Update on vultures in town. Mayor Fullen inquired if there were any updates on the town vulture problem. Chief Puckett commented that Chad Fox ofthe USDA office in Radford had issued a permit to remove the buzzards in years past. Discussion ensued and Council agree to table the matter to a later meeting. ***** 5. Update on shooting range close to the Salt Trail. Mayor Fullen inquired if Chief Puckett had contacted Department ofCriminal Justice Services about getting the Northfork Sportman's Club Range certified. Mr. Puckett noted that he had not yet made contact. Council agreed to table the matter to a later meeting. ***** G. New Business 1. Consideration of acceptance of retirement of Police Chief, Erik Puckett. Mayor Fullen noted that Police Chief Erik Puckett was retiring effective immediately and thanked him for his service to the Town of Saltville. - On motion of Mr. Dickerson, seconded by Mr. Comer, the Council accepted the retirement of Chief Erik Puckett effective immediately. Regular Council meeting February 11, 2025 35 The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ** At this time, Town Manager, Cecile Rosenbaum presented Chief Puckett with a letter stating that upon his retirement, he was eligible to purchase his service weapon for $1.00. Ms. Rosenbaum noted that she wanted to pay the $1.00 and presented the bill to Mayor Fullen. Ms. Rosenbaum thanked Chief Puckett and congratulated him on his retirement. ***** 2. Consideration of appointment of Chief of Police pursuant to Saltville Town Code, Administration, Article II, Sec. 2-77, Election or Appointment of officers, by Council. Mayor Fullen reported that she had assembled a small group of citizens to review the applications for the Chief of Police position and the recommendation from the C group, after interviews, was that Bryan Lynch be promoted to Chief of Police, upon retirement of Chief Erik Puckett. On motion of Mr. Dickerson, seconded by Ms. Abramson, the Council appointed Bryan Lynch as the Chief of Police for the Town of Saltville, effective immediately. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** 3. Consideration of Smyth County's 2024 radio replacement project and authority to proceed with building permit for Motorola installation. Curtis Crawford, Emergency Services Coordinator reported on the radio replacement project in the Edgewood area. Mr. Crawford noted that the old tower had been taken down and confirmed that a new tower was being constructed on the site. Mr. Crawford asked if Council would be willing to approve the County moving forward C with the project and noted a memorandum ofa agreement would be coming soon for review. Regular Council meeting February 11, 2025 36 On motion of Mr. Comer, seconded by Mr. Dickerson, the Council approved Smyth County to move forward with the radio replacement project and authorized the town manager to proceed with providing a letter to the building permit department for the Motorola installation. In addition, the Council noted that a memorandum of understanding would be forthcoming soon for review. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye *: *: 4. Consideration of quote for live streaming for meetings. Cecile Rosenbaum, Town Manager noted that she had received a quote from Front Row Music regarding live streaming equipment for the Council Chambers that would allow meetings to be recorded as well as live streamed. Ms. Rosenbaum noted that the quote was in excess of$25,000 and there was no money in the budget for C presently the cost. On motion of Mr. Comer, seconded by Mr. Sauls, the Council authorized the town manager to put out a Request for Proposals for equipping the Council Chambers with equipment for live streaming of Council meetings. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye > **> * 5. Consideration of requiring grease traps in town restaurants. Cecile Rosenbaum, Town Manager reported that she had recently learned that the town was not enforcing the grease trap ordinance as set forth in the town code. Mr. Comer noted he felt this matter should be discussed at the business roundtable meetings. Discussion ensued regarding costs of grease traps and the expense a C restaurant would have to put one in place. Regular Council meeting February 11, 2025 37 On motion of Mr. Comer, seconded by Mr. Dickerson, the Council agreed that the matter of grease traps needed to be discussed at the business roundtable meetings and brought back at a later time for Council discussion. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** 6. Consideration of purchase of 3 iPad for Council members. Cecile Rosenbaum, Town Manager reported that she would like to purchase iPad for the new Council members in order to begin emailing packets for distribution to Council. Ms. Rosenbaum noted that this would save time in having the Police Department deliver packets as well as paper and expense in duplication of information. Mr. Comer noted that he did not want his iPad and did not think the C expense was warranted. Mr. Sauls made a motion, with a second by Ms. Abramson, to approve the purchase of. 3 iPad for new Council members. After discussion, Council decided not to move forward with the purchase. The roll call vote was as follows: Ms. Abramson Nay Mr. Henderson Nay Mr. Comer Nay Mr. Dickerson Nay Mr. Sauls Nay **** 7. Consideration of authorization to begin charging a percentage fee for credit card transactions. Cecile Rosenbaum, Town Manager reported that the town was currently paying approximately $1,400 each month in credit card transaction fees. Ms. Rosenbaum noted that the town did not charge a fee to use a credit card and recommended Council approve charging a fee for the use of a card for a financial transaction. Mr. C Comer asked what the percentage was set forth in state code and Mr. Cassell noted that he would check and let the town manager know. Council agreed to table the matter until a later time. Regular Council meeting - February 11, 2025 38 *: 8. Update 01 tank maintenance vendor. Cecile Rosenbaum, Town Manager reported that she and Mr. Gregory, Public Works Director had met with representatives from USG Water regarding the cancellation of the town's tank maintenance contract. Ms. Rosenbaum reported that only 2 of the town's tanks were on a maintenance schedule and the representatives indicated that the town was on schedule to have one ofthe tanks painted this year as per their contract. Ms. Rosenbaum noted that the group had volunteered to review all the town's tanks and provide a report at no cost to the town. Ms. Rosenbaum recommended that the contract cancellation be rescinded since the town's payment schedule included this year's maintenance and consider getting a quote for maintenance of all the tanks on a rotating schedule. ** ** *** 9. Consideration of renewal of line of credit with Saltville industrial Development Authority (SIDA). - Ron Orr, SIDA Chairman explained that SIDA had taken out a line of credit for the town in the amount of $300,000 and it was up for renewal. Mr. Orr noted that when the Brownsfield project relative to the demo ofthe old town shop was complete, the line ofcredit should be paid off. On motion of Mr. Henderson, seconded by Mr. Dickerson, the Council approved the renewal of the $300,000 line of credit with the Saltville Industrial Development Authority. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye **** 10. Consideration of request for funding from Smyth County for their upcoming 2025/2026 budget cycle. C Cary Sauls, Council Member noted that the Recreation Committee had met and discussed the request to the County for funds for the upcoming budget. Mr. Sauls noted that the recommendation was to request $40,000 from the County. Regular Council meeting February 11, 2025 39 On motion of Mr. Dickerson, seconded by Ms. Abramson, the Council agreed to request the amount of $40,000 from Smyth County for support of recreation for the upcoming 2025/2026 budget cycle. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye The following items were added to the agenda: Confirmation of2 members for the Saltville Planning Commission John Carter, Planning Commission Chair reported that he needed to fill 2 vacant seats on the planning commission. Mr. Carter noted that he may need to fill a 3rd seat at a later date due to the appointee not attending a meeting since being appointed to the commission. On motion of Ms. Abramson, seconded by Mr. Sauls, the Council appointed Archie Gobble and Becky Heath to serve on the town's Planning Commission. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** Consideration of request from Saltville Fire Department to donate a vehicle to the department. Ms. Rosenbaum reported that she had received a written request from the Fire Department requesting the donation of a former Police Department vehicle, no longer in rotation, for use by the Fire Department. Mr. Dickerson noted that one of their vehicles was old and having mechanical difficulties. On motion of Mr. Comer, seconded by Ms. Abramson, the Council agreed to donate - a black and white 2015 Ford Explorer vehicle for use by the Fire Department. The roll call vote was as follows: Regular Council meeting February 11, 2025 40 Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye **** H. Reports 1. Consideration and approval of accounts payable listing. Cecile Rosenbaum, Town Manager reported that she would like for Council to begin approving the town's accounts payables each month and this is the first month's S report. On motion of Mr. Sauls, seconded by Mr. Dickerson, the Council approved the February, 2025 accounts payables listing. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye * * 2. EMS, Inc. Report Gary Johnson, EMS, Inc. provided his report, and it is attached hereto as part ofthe minutes. ***** 3. SIDA Monthly Report Ron Orr, SIDA Chairman provided his report, and it is attached hereto as part ofthe minutes. ***** 4. Planning Commission Monthly Report John Carter, Chairman noted that he needed the contact information his newly appointed members. Mr. Carter reported that one member of his commission had never attended a meeting and commented that they planned to begin more in-depth work on the - Comprehensive Plan. < * * Regular Council meeting February 11, 2025 41 5. Director of Public Works Report Mr. Gregory's report is attached hereto and made a part of these minutes. *** ** 6. Police Chief Report Bryan Lynch, Chief provided his report, and Council briefly discussed the costs associated with the annual geese roundup which was approximately $6,500. ***** 7. Fire Chief Report. Bryan Lynch, Fire Chief provided his report and commented on the upcoming pancake breakfast fundraiser as well as the Easter Egg Hunt. On motion of Mr. Dickerson, seconded by Mr. Comer, the Council authorized the blocking of the roads in and around the town stage area on April 19th from 8:00 a.m. to 5:00 p.m. for the town's annual Easter Egg Hunt event. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye *** * 8. Town Manager Report Cecile Rosenbaum, Town Manager reviewed her report and Mr. Henderson inquired about the status of the heating/cooling unit to be installed at the Weliness Center. ***** 9. Mayor's Report. Mayor Fullen provided her report, and it is attached hereto and made a part ofthese minutes. At this time, Council took a recess. Regular Council meeting - February 11, 2025 42 I. Closed Session On motion of Mr. Sauls, seconded by Mr. Abramson, and pursuant to Code of Virginia, 1950, as amended, Sec. 2.2-3711(A)(3) the Council went into Closed Session for the consideration of discussion ofthe acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy ofthe public body; and pursuant to Section 2.2-3711(A)(8) for the purpose of consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. The roll call vote was as follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Sauls Aye Mr. Dickerson Aye ***** On motion of Mr. Dickerson, seconded by Mr. Comer, the Council reconvened in open session. The roll call vote was follows: Ms. Abramson Aye Mr. Henderson Aye Mr. Comer Aye Mr. Dickerson Aye Mr. Sauls Aye ***** Town Council members certified that in the closed session just conducted, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) were lawfully permitted to be discussed under the provisions of the Virginia Freedom ofl Information Act cited in that motion. The roll call vote was as follows: Ms. Abramson Iso certify Mr. Henderson I so certify Mr. Comer Is so certify Mr. Dickerson Iso certify - Mr. Sauls Is so certify ***** Regular Council meeting February 11, 2025 ( 43 Mayor Fullen declared the meeting adjourned. * *: *: * Cecile Rosenbaum, Town Manager Approved: Mayor Fullen C - SALTVILLE POLICE DEPARTMENT lown Hall Building . 217 Palmer Avenue . P.0). Bov 730 Saltville. Virginia 24370 Erik C. Puckett Phone: (276)496-4321 ChiefofPolice FAX: (276)496- 8935 Emergency Dial 911 Bryan C. Lynch Assistant Chie! Dear Town Council and Mayor, This letter is to state my intention regarding the reappointment of Chief of Police. As I told the council two years, my intention was to retire at the end of the appointment. The appointment on January 14th, 2025, is my date to retire. However, circumstances at the police department on being short handed with new officer going to the academy and potentially losing another officer to another agency, I would not want to leave the department with two or three officers. Also, have been informed that the Assistant Chief has several medical procedures to be done in January. I would be willing to stay with the department as Chief of Police for a period of 90 days or a period of time until the department is organized and not short-handed, whichever is the council's wish. In the last 6 years the police department has employed officers that possess the ability to perform the responsibilities of the Chief of Police It would be my recommendation to move the Assistant Chief Bryan Lynch up to Chief of Police and organize the rest of the department as he sees fit as Chief. would like to thank the Town of Saltville for the opportunity to work for them for 30 years. Thank you, EoR Erik Puckett 1/3/25 Front Row Music Installation's Estimate 20895 303 Falls Dr NW Abingdon, VA 24210 US 766284226 on@FrontRowMusc. Biz www.F FrontRowMusic. Biz FRONT ROW MUSIC DDRESS SHIP TO ecile Rosenbaum Cecile Rosenbaum own Of Saltville Town Of Saltville DATE TOTAL 17 Palmer Avenue 217 Palmer Avenue 01/30/2025 $24,979.38 altville, VA 24370 Saltville. 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HP TE01-3254 ENVY Desktop ENVY Desktop intel Core i7 16GB Memory 1TB SSD Black W/Wireless Keyboard & Mouse Samsung T350 Series 27" IPS T350 Series 27" IPS LED FHD, AMD FreeSync, VESA, HDMI LED FHD, AMD FreeSync, VESA, HDMI Town Hall Meeting Room Quote SUBTOTAL 24,979.38 Town Hall Meeting Room TAX 0.00 TOTAL $24,979.38 THANK YOU. ted By Accepted Date C. LINE OF CREDIT AGREEMENT December 10, 2024 This is an extension of the Line of Credit Agreement between the Saltville Industrial Development Authority (SIDA) and the Town of Saltville dated February 13, 2024. This extension is necessary to allow for completion of the Old Town Shop cleanup sO that the reimbursement from the grant for the ATBF Saltville Town Shop VBAF Cleanup Project can be received. The Saltville Industrial Development Authority (SIDA) set aside $300,000 for the Town of Saltville as a Line of Credit to process payments for the cleanup of the Old Town Shop Property by Stantec Consulting Services Inc (SCSI) in accordance with a reimbursable grant for the ATBF Saltville Town Shop VBAF Cleanup Project. This extended Line of Credit was used to pay the invoices received by the Town of Saltville when the work was accomplished by December 2024, with the paperwork completion extending beyond this period as required for such reimbursement. The parties have agreed that the Line of Credit will continue to be subject to 5% interest for the duration of the project and the payment thereof. The Town of Saltville will submit the invoices received from Stantec Consulting Services to the SIDA for payment. Upon receipt of an invoice, the SIDA will draft a check to the Town of Saltville for the invoices and the Town of Saltville will then remit payment to Stantec Consulting Services inc for the amount due. The project has been completed, the Town of Saltville has submitted the required information to the granting agency for reimbursement of the monies spent. Upon receipt of the reimbursement from the granting agency, the Town of Saltville will promptly reimburse the Saltville Industrial Development Authority the total amount of monies provided by the SIDA to pay the invoices received for the project plus the 5% interest on this $300,000 Line of Credit. In the event the reimbursed amount is not refunded to the SIDA by the Town upon the Town's receipt, the SIDA will consider this funding to be the end of year transfer for fiscal year 2023-2024 and fiscal year 2024-2025, as required, to cover the amount of monies expended for this project. Town of Saltville Mayor Clerk-Treasurer Saltviile Industrial Development Authority Chairman - - Town of Saltville, VA Financial Report Updated on February 6, 2025 ***** Below is a list of checking/savings accounts that the Town holds with Truist Bank: 1. Muck Dam Fund $ 11,686.00 2. Highway Maintenance Fund 4.66 3. Steets & roads discretionary acct 585.43 4. Town of Saltville (no designation) 154.94 5. Perpetual Fund (Cemetery Acct.) 12,824.24 6. Police restitution acct 4,143.55 7. Police state forfeiture acct 510.20 8. Brownfields Acct 453.00 9. Sewer Project Phase 1 52.32 10. VRA Debt Service Reserve Fund 58,000 11. ARPA acct 1,079 12. Town of Saltville (no designation) 14,599.65 13. UDAG Acct 9,110.04 14. Salt Housing Rehab Acct 22,038.95 15. Federal forfeiture acct 13,042.78 16. Playground Acct 8,570.68 17. General Fund (operating acct) 393,438.38 18. MRPDC Loan Acct 633.46 19. CDBG Acct 2,486.07 20. E Tickets (Blue Line Solutions) 5,648.96 21. Town of Saltville (no designation) 14,599.65 22. Saltville Fire Department 1,875.10 Certificates of Deposit CD#9531 1,218.61 CD#9728 17,077.45 CD#9760 15,847.00 CD#9024 25,058.44 CD#9744 149,975.00 Loans/Lines of Credit with Bank of Marion 1. Line of Credit (water meter project) $600,000.00 $596,961.68 Principal on 1/3/25 $15,794.20 accrued interest which needs to be paid 2. Loan on the trash truck $39,000 Payoff is $8,896.26 (it was 5 annual payments) 28 days past due 3. Loan for Fire Department Fire Truck $66,000 Payoff is $8,305.00 100 days past due 4. Loan Fire Department Fire Truck $126,500 Annual payment due of817,395.29 6.25% interest rate 125 month term 5. Loan Fire Department Equipment $117,320 Annual payment due of811,732 10 annual payments VRA Loans and Rural Development 1. Rural Development loan $434,427.52 balance 2. Rural Development loan $ 66,180.70 balance 3. Rural Development loan S 75,629.20 balance 4. Rural Development loan $226,887.71 balance 5. Rural Development loan $301,341.65 balance 6. VRA loan $744,745.74 balance 7. Mount Rogers PDC $8 88,800.00 balance a Monthly Report of EMS, Inc. Water/Wastewater Operations to the Town of Saltville Town Council on February 11, 2025 Prepared by: Gary L. Johnson C EMS, INC. ENVIRONMENTAL MANAGEMENT SERVICES - EMS, Inc. Monthly Report to The Town of Saltville February 2025 Council Meeting 1. Wastewater Treatment a. DEQ report for January 2025 has been submitted b. Inflow/lnfitration (Overflows) C. Aerial Sewer Crossing/Sewer Line Blockage d. Davis Valley Distillery Discharge 2. Water Treatment a. All VDH monthly reports have been submitted for January 2025 b. Water System Pump Backup C. Water System Generators d. Security Fencing (Wells/Water Tanks) 3. Water Distribution System a. SCADA - supervisory control and data acquisition) b. Water Tank Inspection C. Phase 1 Water Project 4. Miscellaneous a. Monday Meetings SIDA Report for February 11, 2025 Bank Balance as of January 31, 2025 - $444,839.59 Includes 2024 Enbridge Royalty payment - $133,324.79 Includes USC Saltville Brine Royalty payment $189,856.92 Outstanding check to Town (Old Town Shop Demo ) - $4,932.28 Outstanding check for Project Q-$5,000 Current bank balance of $434,907.31 Certificates of Deposit - $323, 091.89 Outstanding Obligations Line of Credit (Old Town Shop) - $114,134.48 Wellness Center HVAC - $46,000 SCATA - Water/Sewer $36,000 Residual bank balance $274,736.51 Income - Pizza Plus Lease - $500 per month (5 months) - $2,500 Shooting range Mortgage - $2,500 quarterly (2 quarterly payments) - $5,000 Showground mortgage $3,300 biannually (1 biannual payments) - $3,300 Rent of Hartwood Lot to Slurry Paving (Late March- early April) - $500 Total Income for remainder of fiscal year - $11,300 Projected Fiscal Year 2024 2025 Balance -$286,036.51 - Saltville Planning Commission, Minutes for 1/22/25 Recording Member for Mecting: Matt Prater Members Present: Suzanne Abramson, David Buchanan, John Carter, Marlene Henderson, Matt Prater Members Absent: Tyler Arnold Non-Members Present: Cheri Fullen, Cecille Rosenbaum, Ryan White, Jennifer Burgess Mecting began at 6:00 PM. The group heard a request for property setbacks by Jennifer Burgess, aided by Ryan White. Buchanan moved to approve these setbacks. Prater seconded. The vote in favor of the motion was unanimous. Abramson made a motion to approve the previous meeting's minutes. Henderson seconded. All voted yea but Buchanan, who abstained (reason: absent at previous meeting). Carter made a motion to contact Tyler Arnold concerning membership on commission. Buchanan seconded. The vote in favor of the motion was unanimous. Carter made a motion to set the commission at five members. Prater seconded for discussion, then rescinded. Carter then made a motion to defer to Town Council on membership decisions. Buchanan seconded. The vote in favor ofthe motion was unanimous. Prater made a motion to set standing times for planning commission meetings as the 4th Wednesday of the month at 6PM (barring extenuating circumstances). Carter seconded. The vote in favor ofthe motion was unanimous. Buchanan made a motion to review state planning codes and for members to bring draft plan outlines to the next meeting. Abramson seconded. The vote in favor of the motion was unanimous. The meeting adjourned at 7:15 PM, with the next meeting set for 6PM on February 26"h. SALTV LLE Public Works Report February 2025 Water/Wastewater Installed three commercial meters this month including Food Country, Clarks Pharmacy and the Wellness Center. Installed two residential Water meters that were not completed by the previous contractor Sewer leak on Henrytown Rd Excavated the site where the sewer pump station will be located to find the gravity line and force main Multiple small water leaks throughout town, these were all repaired Booster pump motor at Cardwell Town well site was replaced with a new motor and the old one will be rebuilt for a backup Sewer blockage on Quarry Rd Sewer blockage at the lift station on Henrytown Rd Bulding/Grounds With substantial amounts of rain this month we experienced flooding in multiple areas The spillway at the wellfields was opened to full capacity on Friday February 7th We had to close Palmer Ave in front of Food Country due to high water Multiple storm drains were cleared of debris Litter pickup throughout town Mowing equipment has been repaired and serviced for the upcoming season Backfilled multiple sites at Elizabeth Cemetery Multiple snow events this month which required snow removal GeneralMaintenance Xylem repaired and serviced the temporary sewer pumps on Allison Gap Rd Replenished our gravel supply SALTV LLE Serviced the dump truck Miscellaneous The department attended a CPR and first aid class this month Completed inventory of water/sewer maintenance parts Chief's Report January Febuary 2025 1. The two new police vehicles should already be in by the time this report is delivered. Scheduled date 2/6/25. There was a programing issue with radios that caused the last delay. 2. The five Covert cameras are currently being intalled by Public Works. Locations have been discussed with the Mayor and Town Manager. 3. The geese round up and cost should probably be added to next years budjet thoughts. 4. Complaints on buzzards are still coming in. The Town had a permit in 2012-13? But it didn't really help the situation. 5. The police Department worked several motor vehicle crashes due to weather from mid January to beginning of February. 6. Chief and Asst. Chief attended Woolly Day January 30th - February 21st thru February 28th Stats for Police Department PATROL MILES 758 OUT OF TOWN MILES 53 COMPLAINTS ANSWERED - 27 TRAFFIC CITATION 5 ACCIDENTS WORKED - 1 NO. CHARGED - 0 HRS ON FOOT PATROL - 4 HRS ON INVESTIGATION - 13 HOURS IN MEETINGS 3 INCIDENT REPORTS -7 DOA REPORTS - 2 TOWN ERRANDS - 2 TIME SPENT - 2 HRS PATROL HOURS - 49 OFFICE TIME - 32 TRAINING HOURS - 150 HOURS VERBAL WARNINGS 7 VEHICLES STOPPED 11 1 2 2 4 5 o o o o o @ > 5 o o o o o Ci > Saltville Volunteer Fire Department Incident Type Report by Date 1/1/2025 - 1/31/2025 Incident Type Total Incidents 1118 Bullding fire 311 Medical assist, assist EMS crew 8 3221 Motor vehicle accident with injuries 3241 Motor vehicle accident withr no injurles. 611 Dispatched & canceled ent route 651 Smoke scare, odor ofs smoke 700 False alarm or false call, other Total Number of Incldents: 20 Total Number of Incident Types: 7 a Page 1 Report generated by Fire Station Software, LLC wwalresatonsahare.con 2/4/2025. 0 o o o o N N 4 4 a 0 a 4 - 8 > o o 0 o N N 4 A U 9 a 4 - Saltville Volunteer Fire Department Call Distribution Report 1/1/2025 - 1/31/2025 Total (20 Calls) Time Number 0000 1 0100 1 0200 1 0300 0 0400 1 0500 2 0600 0 0700 1 0800 0 0900 1 1000 2 1100 0 1200 2 1300 3 1400 0 1500 1 1600 1 1700 0 1800 2 1900 1 2000 0 2100 0 2200 0 2300 0 Day Number Sunday 4 Monday 3 Tuesday 0 Wednesday 3 Thursday 7 Friday 0 Saturday 3 - Page 8 Report generated by Fire Station Software, LLC wwwiresatonsaham.com 2/4/2025 Saltville Volunteer Fire Department Mutual Aid Report by Date 1/1/2025 - 1/31/2025 Mutual aid received - 1 Date Incident # Incident Type Departments Apparatus Personnel 1/18/2025 817360 322 Motor vehicle accidenty with injuries 0 0 Automatic aid received - 1 Date Incident # Incldent Type Departments Apparatus Personnel 1/8/2025 816552 1116 Building fire 0 0 0 Mutual aid given 10 Date Incldent # Incldent Type 1/2/2025 816006 311 Mediçal assist, assist EMS crew 1/2/2025 815951 311 Medical assist, assist EMS crew 1/5/2025 816254 611 Dispatched & canceled en route 1/12/2025 816825 311 Medical assist, assist EMS crew 1/15/2025 817160 311N Medical assist, assist EMS crew 1/23/2025 817803 700 False alarm orf false call, other 1/27/2025 818128 311N Medical assist, assist EMS crew 1/27/2025 818146 311 Medical assist, assist EMS crew 1/30/2025 818397 311N Medical assist, assist EMS crew 1/30/2025 818434 311 Medical assist, assist EMS crew Automatic aid given - 1 Date Incident # Incident Type 1/16/2025 817246 611 Dispatched & canceled enr route Other aid given - 2 Date Incldent # Incident Type 1/5/2025 816277 324 Motory vehicle accident with noi injuries. 1/5/2025 816283 324 Motor vehicle accldent withr noi injuries. es Page 1 Report generated by Fire Station Software, LLC waiesationsohwar.com 2/4/2025 - - SALTVILLE Town Managers Report February 11, 2025 Council Meeting Financial Items > Ihave emailed the invoices we have received for the Cardwell Town pump failure to Mount Rogers PDC. I will let you know ifthey are able to help us out with any funding. - On the Council agenda you find an approval of the Accounts Payable listing for the month of. January 2025. I will ask Council to vote to approve the listing each month moving forward. > I plan to start digging into the budget in the coming weeks with the input from the budget committee. You will see a very different budget than in years past. My goal is to provide supporting documentation for each line item in expense. Construction Proiects > VDH WSL 025-18 (Water line and radio read meter installation) I am happy to report that we have installed 3 meters as of this report and they are Northfork Manor. Apartments, Northwood High School, and the Wellness Center. Food Country and the Pharmacy are scheduled for Monday, February 10, 2025. We have already seen a big increase at the apartments as the meter is now fully functional. A UPDATE - The town received approval of our credit review and got the go ahead from VRA to proceed with this project. I am waiting on Shawn Utt, County Administrator, to sign the letter and get it back to me. We will be meeting soon to get this project moving. > Public Works is planning to continue with meter replaçements as weather allows. > UPDATE Webster Day, Bond Counsel, has completed the drafts oft the bond documents. > DEQ C-5151740 (line replacement of the aerial stream crossing) NOW PUMP STATION PROJECT > UPDATE - This project has also passed the credit review and has been approved for bid. > The 2 rented pumps continue to operate at the treatment plant at a çost of$5,000 a month. UPDATE - The 2 temporary pumps continue to cause issues but as of Wednesday, February 5, 2025 they have been repaired. On Wednesday, Maintenance staff met with Les Sutherland at the site and began digging to find the gravity line. Les had thought we might be able to construct the station inside the fencing but that is now not the case due to a multitude of unavoidable hazards in the area. The crew did locate the gravity line about 5:00 on Wednesday evening. Les now has measurements he needs to move forward with pump station design. Rural Development water/sewer (water and sewer improvements) > Ihaven' 't had official notice or a conversation, but I have had severa! folks tell me that this project, which was approved in May of 2020, is in jeopardy. I have tried all I can to continue to assembie the information requested, but it is my understanding that frequent changes in management in Saltville, and rumors of instability, are creating concerns. This project could mean a great deal to the improvement of our water/sewer infrastructure, and I would really hate to see us lose it. UPDATE - I have not had any additional information regarding parity and I have spoken with Webster Day, Bond Counsel on several occasions. VDH WSL 007-23 (Lead line inventory and line replacement) > UPDATE - I have no new updates on this project. - I confirmed that the report was submitted by Crossroads in October and nothing further has happened with this project. Brownsfield Old' Town Shop - UPDATE - The barrels deemed hazardous waste have been picked up and removed from the site. I understand that there is a Phase 2 to this project that 1 was unaware of. I think it involves the testing of soil samples. 1 will keep you posted. Miscellaneous items At the January Council meeting, you authorized the purchase of a dump truck at the upcoming Abingdon Auto Auction. Hunter found a truck and made the purchase. The truck was $14,800. We have the title, and it is tagged and has a current inspection sticker. The Maintenance staff seems to be very pleased with the truck. We are hopeful that we may have a plow and spreader that might fit it should we need it in the future. The cost of the truck came from the maintenance funds we receive from the state. > So far, we have paid Lundy's a total of $23,307.50 for snow removal. I hope the winter weather is over, but they are on standby should we need them. December and January were rougher winter months than we have seen in a several years. I took this amount from our line item for maintenance funds. * Regarding the Library building we learned that the sump pump in the basement of the library was not working sO we ordered a new pump ($180) and it has now been installed. Hunter reported the basement was dry the last time he was down there. We are still planning on getting quotes for gutter replacement. > I attended the first Smyth 12 meeting of2025, and each locality is gearing up for budget. Mr. Martin from Chilhowie noted that we should expect a request from him to assist with maintenance of the Bonham house which is the location of the Smyth County Chamber. > I also attended the manager's meeting at the Mount Rogers Planning District Commission and the budget was the main topic there as well. Mayors Report February 11th 2025 - - continue to work daily at Town Hall. attended my first meeting of the Smyth 12 in Marion with Cecile Rosenbaum. I have finalized all committees and meetings have begun. facilitated the Chief of Police Advisory Committee from application review to interviews. I have attended all weekly water meetings. - represented the Town at the Woolly Breakfast. Councilwoman Abramson and - served breakfast. lasked Woolly the important question "Will there be six more weeks of bad weather", to which she responded by nodding her head to indicate yes. The first meeting of the newly formed Saltville Business Roundtable was a success. In attendance were town business owners, as well as, Sarah Gillespie and Bailey King from the Smyth County Chamber of Commerce. F was contacted by Smyth County Commonweaiths Attorney Phillip Blevins and asked to become a member of a his newly formed Triad Organization. This organization will consist of leaders across Smyth County working closely with law enforcement to help bring programing and awareness to our senior population. We will be able to protect our seniors, by increasing awareness of scams and frauds targeting seniors, strengthen communication between law enforcement and senior communities, and educate seniors on local and state resources available in Smyth County. Our first meeting will be on February 18th. I have extended the deadline for applications to be turned in for the Mayors Youth Council. hope to get enough applicants to begin. lemailed Jacob Holmes from AEP about the 28 street lights that had been burned out for the last year and a half. The next day, AEP started work on getting new lights installed. want to thank our Police Department for making a list of the lights that were out and getting that to me. I have started a conversation with Captain Tatum and Major Kilgore with the Southwest Virginia Regional Jail about the possibility of the trustees coming back to Saltville and helping out with picking up trash and helping maintain Elizabeth Cemetery during the mowing season. They believe that it might be a good possibility and that I should reach back out to them in a few months to talk about the details. I have been sending information daily to our Town website administrators and social media admins. Our website now includes: volunteer applications, Mayors Youth Council applications, employment opportunities, committee member lists, committee agendas, committee meeting dates, mayor and council emails, and council meetings/work session dates and times. -