MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 1 2 The Broadway Town Council met in regular session on Tuesday, April 15, 2025, in the Council Chambers 3 ofthe Broadway Town Hall. The following members were present: Mayor David L. Jordan and Council 4 Members Chad L. Comer, Richard E. Fulk, Douglas W.I Harpine, Beverly L. London, and Joan H. Shifflett. 5 Council member Travis M. Driver was absent. 6 The following staff members were present: Town Clerk, Donna Lohr; Chief of Police, J.D. Weaver; and 7 Town Attorney, Matt Light. 8 9 Mayor Jordan welcomed all citizens to the Town Council meeting. He then called the meeting to order at 10 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 11 12 Approval of Minutes and Bills: 13 Mr. Chad L. Comer moved to approve the minutes of the March 13, 2025, Council Workshop 14 Meeting; March 18, 2025, Town Council Meeting; April 7, 2025, Special Called Town Council 15 Meeting; and approval ofthe monthly financial reports and bills paid in the amount of$568,430.72. 16 Mr. Richard E. Fulk seconded the motion which was approved with the following recorded roll call 17 vote: 18 19 Joan H. Shifflett Aye Richard E. Fulk Aye 20 Beverly L. London Aye Chad L. Comer Aye 21 Douglas W. Harpine Aye David L. Jordan Aye 22 23 Public Comment: 24 Mayor Jordan then moved on to the public comment portion ofthe agenda. Mayor Jordan reminded all 25 citizens wishing to speak that there was a three-minute time limit for comments and he requested that 26 those citizens wishing to speak state their name and address. 27 The first citizen to speak was Ms. Bonnie Caplinger, 167 Fourth Street. Ms. Caplinger stated, "T know 28 we've discussed this before. People are flying up and down on Fourth Street, like crazy. And not only 29 is it on Fourth Street, but we are also getting cars coming down Third Street and Lindsay Avenue and 30 people arejust driving very fast. Iknow you all had that sign upt to help with speed. Iwould like to see 31 us do something about it. Maybe put speedbumps up. That's what I'm thinking. That's going to slow 32 them down. Because I don't know how else you're going to slow them down if you, either one, you 33 have aj police officer there, which of course we can't do, or if we could have speed bumps. just to keep 34 it under control. Sometimes I think you forget coming down a hill that you're going as fast as you're 35 going. That's my concern. Thank you." 36 Mr. David Emswiler, 156 Second Street, was the next citizen to speak. He stated, "Just a couple thingsI 37 had ai note here that I wanted to ask about. Inoticed the church upl here, that's on Central Street, next to 38 the Fire House. It's getting dilapidated with the roof coming off. - would hope the Town's looking into 39 that, working with whoever owns it. I'm afraid one day it's going to end up damaging the firehouse. 99 40 Ms. Beverly London responded, "They claim they can'tfind anybody to fix it. That's what they'vet told 41 us." 42 Mr. Emswiler responded, "T'm not sure what the outcome will be but I'm glad that you're working with 43 them. Another thing I wanted to talk about is I noticed in some ofthe minutes from some oft the work 44 sessions, this whole thing about Glo-fiber. I don't know what's happening, but it was pretty 45 discouraging a while ago to find out that a citizen right on Third Street has Glo-Fiber at his house but 46 I'm not able to get it at mine and they ran it down the street over a year ago. They told: me today whenI 47 called that the hang up was with the Town of Broadway. Let's get it done." 48 Mr. Comer responded, "So what the issue is with Glo-fiber is that we never got an original franchise 49 agreement. So they started the work without a franchise agreement. So there is a bunch of places in 50 town that the fiber has already been run to. Certain areas in town can pay. They can get the service 8 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 51 currently. There are some neighborhoods that can't get it. What happened was they were hitting 52 infrastructure. They were hitting water lines. They hit a sewer line. So until that franchise agreement 53 is redone with them and town officials, they need to guarantee to fix what they're damaging. So they're 54 damaging things along the way and they are not held liable to fix them. Matt, you may want to 55 elaborate on that.' 99 56 Mr. Matt Light, advised, "I think you've said everything. There were a number ofissues with them, as I 57 understand, and the way they treated the Town'si infrastructure. So it'snot that it's not going to happen, 58 but we told them to stop SO they wouldn't further damage the infrastructure while we got a legal 59 framework in place that made them responsible for any damage they may cause. Soit's on the list and 60 it's coming, but we couldn'tj just have them going through and ripping things up. " 61 Mr. Emswiler then stated, "So the third thing Ihavei is, I said something to the Chief about it. Inoticed 62 the last couple of months over here on Miller Street, right at the intersection of Miller and Main, right 63 there at J&B's store, there's a couple of vehicles that tend to always park right close to that curb 64 intersection. That point right there. It can be a safety hazard fori the crosswalk. It can obstruct people, 65 ifyou cannot see them, and they're trying to get through the crosswalk. The other thing it causes a 66 problem with is ifyou drive anything that's any size, like a fire truck, and you want to try and come up 67 Miller Street. Come down, SO you can back in on the sides you can see, it can make a problem to get 68 through there. Ihad said something to the Chief, and he said something about tickets. P'lleth him.. you 69 know, ifhe wants to pipe in. 99 70 Chief Weaver stated, "So currently we don't have parking tickets or a parking ticket book sO that's 71 something that I wanted to address with Council. I'll send an email about it to see what your feeling is 72 on it." 73 Mr. Comer commented, "Ijust want to comment about the church over here. Police Chief Weaver has 74 been working on that. Joe Ritchie was working on it since last year. The folks who own that, the 75 contact person is in Northern Virginia. Mr. Weaver has been in touch with them. Joe's been in touch 76 with them and they currently are trying to getit taken care of. There'sl been many complaints about that 77 because there has been pieces out on the sidewalk, the roof's almost coming off. The last I1 heard the 78 Fire Department may even be talking to them about purchasing the property. So, something is 79 happening. It'sjust a slow process to get that taken care of, but something is happening." 2 80 Ms. Liz Fawley, 358 Copper Drive, was the next citizen to speak. She stated, "Recently I brought up 81 about ai newsletter for the Town. And I realize that our staffoverint the offices have a load on them and 82 they are very busy but I' m asking that you not say no toi it until we see what our resources are out there. 83 Because I believe we have enough resources if we can talk to them, we could do it. It might require a 84 little time from the office people, but it won't require all the time. And Ms. Shifflett had brought up 85 about ai meeting, and I know we don'twant a special meeting, but I'm willing to meet with anybody to 86 talk about it and see what we can do because people have asked me personally. Not Facebook, but 87 personally, can the Town give us a newsletter?" 88 Mayor Jordan advised that he knew Council had talked about it and there is more discussion coming. 89 Ms. Shifflett remarked, "And I had suggested at the Workshop meeting that possibly there could be a 90 working group put together, maybe led by you, that would maybe be able to tell the Town how: much it 91 is going to cost, who would do what, when they are going to do it, and all those types oft things. 99 92 Ms. Fawley stated, "Right. But first of all what we: need to do is we need to meet and see what we want 93 to do. If we don't have something to start with, we can't go no further. So we need to do that. 29 94 Ms. Karen Klasnick, 370 Jewelry Drive, was the next citizen to speak. She stated, "Ijust wanted to 95 thank you and commend you for your quick responses to my concerns from the last meeting. It's been 96 real quick, not even a month, with a positive outcome, SO I appreciate each and every one ofyou that 97 worked on our situation. Thank you SO much. And the neighbors thank you as well." 59 98 The next citizen to speak was Bonnie Caplinger, 201 Mc Kinley Drive. She stated, "T'd likei the council 99 to think about the 5/12 pitch for the roof. Because with the way the zoning is anymore, that's an easy 9 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 100 fix and 5/12is not very high. Ifyou look at a lot of our roofs, they way exceed that, especially in some 101 ofthe nicer neighborhoods. And you can ask any contractor, and that' S a standard thing. I'd like to 102 commend Chief Weaver here becausel I brought it up to him, and this is what you all need to know. We 103 do have a drug problem in Broadway, and we do have a crime problem in Broadway. Because whenI 104 used to walk on the streets, I was finding needles, even years ago. And he's going to start addressing 105 thisissue for people that want to know some ofthe things that they can do to make themselves and their 106 families safer. So I commend him for that and he is putting something together for that. So that I 107 appreciate." 99 108 The next person to speak was. Ms. Amy Moyers, with Broadway Hometown Partnership. She stated, "I 109 sent out the report to you guys. Ijust wanted to let you know that we are getting ready for upcoming 110 events. Of course we have Kid's Fishing Day on the 26th. We've been asking for, I know Chad's not 111 here, but we want to know some things that we could be helping the Town sO that possibly we could 112 make a project and be working on some oft those things, such as mulching or other things that need to 113 get done. Pete Harmon is in discussion with Chad about getting the benches inj place that we purchased 114 last year. And Chief Weaver and II have been discussing the flag pole and it was ordered and it should 115 arrive in four to six weeks and we will get that installed. Kid's Fishing Day is the 26th. We received a 116 lot of donations. Parents and children will have a free lunch. The kids will receive a hat and a goody 117 bag and our prizes will be awarded to the top fishers. Red, White and Brew is coming together. We 118 have all the food vendors booked, and the music is booked. And then we are going to be doing Travel 119 the Towns' and it starts April 25th and goes through May 4th. This is with New Market and' Timberville. 120 I'm going to pass these around. They are little flyers that tell what's going on. So, we're going to 121 make a brochure and then people can go to the different businesses in the different towns. Ifyou gointo 122 the business, you get a sticker, and if you make a purchase, you get another sticker. Once that is 123 completed, you're going to turn them in to the town office in New Market and Timberville and then 124 Brenda at J&B'sis going to take ours. And then we're going to draw out ofthose that have been turned 125 in for gift baskets that we have gotten gift baskets from people in the Town for." 126 Ms. Klasnick then remarked that volunteers are still needed for the Kid's Fishing Day event. 127 With no further comments from the public, Mayor Jordan closed the public comment portion of the 128 meeting. 129 130 Old Business: 131 Mayor Jordan then proceeded to the first item under old business which was the discussion and 132 consideration of donations to the Broadway Fire Department and the Broadway Rescue Squad. 133 134 Mr. Douglas W. Harpine made a motion to donate $5,000 each to the Broadway Fire Department 135 and the Broadway Rescue Squad, and to review finances again for the June 17th meeting and if 136 finances are. looking good to then make. another donation of$5,000 for each one at that time. Ms. 137 Beverly L. London seconded the motion. 138 139 Ms. Shifflett asked Council Member Fulk who is on the Finance Committee, ifthe Town has the funds 140 for that, and if he feels comfortable with making these donations. 141 Mr. Fulk advised, "We will find them someplace. Wehaven'tfinalized the budget yet for the upcoming 142 year. What he's doing is for this year. 99 143 Ms. Shifflett asked, "But do we know where those funds are coming from?" 144 Discussion ensued regarding whether the funds were in the current fiscal year budget. It was 145 determined that they had been taken out of the current fiscal year budget. 146 Ms. Shifflett asked, "Ifyou feel confident that we have the funds to cover that, then I vote 'aye'." 147 148 10 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 149 With no further discussion, the motion passed on the following recorded roll call vote: 150 151 Joan H. Shifflett Aye Richard E. Fulk Aye Nay 152 Beverly L. London Aye Chad L. Comer Aye 153 Douglas W. Harpine Aye David L. Jordan Aye 154 155 Departmental Reports: 156 a. Parks & Recreation: Mr. Douglas W. Harpine advised that staff is currently getting 157 the pool ready to go. Several meetings have been held regarding the pool pump house. 158 It has been determined that it will need to be torn out and rebuilt. He advised that 159 project will be an item in the upcoming fiscal year budget. The project will need to 160 commence as soon as the pool closes for the season. 161 b. Finance: Mr. Richard E. Fulk stated that staffi is still working on the budget. Staff and 162 the Finance Committee have had several meetings and will likely have one more 163 meeting to finalize a draft ofthe budget before it is presented to Council. 164 C. Personnel/Police: Mayor Jordan advised that Mr. Travis M. Driver was out ofTown 165 this evening. The Mayor then turned the meeting over to Chief Weaver for the 166 presentation ofa an award. Chief Weaver advised that he wanted to take the opportunity 167 to recognize Officer Carsen Frey, who has been a great asset to the Town's police 168 department. Chief Weaver then provided a brief biography on Officer Frey. Chief 169 Weaver then stated that Officer Frey had opted to leave employment with Rockingham 170 County to come to work for the Broadway Police Department because the Town 171 provided Officer Frey with the ability to police, outfitted him with great equipment, and 172 provided great training. Chief Weaver advised that this is what retains officers today. 173 Chief Weaver provided a brief summary of cases that Officer Frey had worked on and 174 closed in the Town of Broadway. Chief Weaver then provided statistics on Officer 175 Frey's calls and arrests. Chief Weaver then awarded Officer Frey as "Officer of the 176 Quarter". ChiefWeaver also gave Officer Frey an award that will bej placed on his dress 177 uniform. 178 Applause from the audience. 179 d. Utilities: Ms. Bev London advised that she had pulled fire hydrant reports and it had 180 been several years since hydrant flushing had been done. The Town will be flushing 181 hydrants this year. 182 e. Streets & Properties: Mr. Chad Comer reported that Elm Street paving is coming up 183 and some work will be done over in Walnut Ridge as well. 184 f. Events & BHP: Mr. Comer then advised that the Easter Egg Hunt was a huge event. 185 He thanked the Lions Club for organizing and handling that event. This Saturday at 186 Broadway High School is the Arbor Day celebration. Next Saturday is the community 187 yard sale as well as Kid's Fishing Day. Volunteers are still needed for Kid's Fishing 188 Day. 189 g. Planning Commission: Ms. Joan H. Shifflett reported that the Planning Commission 190 met on March 24, 2025, and discussed minimum roof pitch. Ms. London had brought 191 this item up at the March Town Council meeting and council had agreed to send it to 192 Planning Commission for: review and discussion ofchanging the ordinance to not allow 193 roof pitches under 6/12. This was to prevent new homes from being built with a roof 194 pitch under 6/12 and it also would allow for adequate space for required insulation. The 195 Planning Commission discussed the zoning text amendment and voted unanimously to 196 not make a recommendation to Town Council. 197 II MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 198 New Business 199 The first item under new business was the discussion and consideration of a resolution to initiate a 200 zoning text amendment. You will recall there was a citizen complaining at the last Council meeting 201 about the parking ofa semi-truck in ai residential area. Parking in that particular situation violated the 202 Town's existing zoning ordinance regulations because it was in connection with a home occupation. 203 When you have a home occupation, one - you need a permit, and two - you can't park a commercial 204 vehicle on your: residential lot in connection with that home occupation. While we were looking into 205 that and working on it, it occurred to me that we don't have a general prohibition in the zoning 206 ordinance against parking a large commercial vehicle in ai residential district, outside ofhaving a home 207 occupation. It struck me that probably the Town doesn't want that happening whether or not al home 208 occupation is involved. Now a home occupation was involved in the instance that we were dealing 209 with, but I was thinking for any future instances that may come up. So I suggested to the Mayor that 210 the Town should look at amending the zoning ordinance to make a general prohibition ofthe parking of 211 large commercial vehicles in residential districts. Now there are some details to work out. Maybe that 212 you don't want iti in all the residential districts. Maybe just in R-1, R-2, and R-3, but we can talk about 213 all that. But this is as we did last month, the first step oft the process, which is to send it to the Planning 214 Commission. Iwill prepare a draft ordinance for everybody to consider, based generally on the Henrico 215 County ordinance which I circulated in the agenda packet. > 216 Mayor Jordan asked for clarification on the motion that could be made. 217 Mr. Light advised that the motion would be to adopt the ordinance as presented. He stated, "That 218 doesn'tcommit anybody to anything. The Planning Commission could hate it, as they did with the one 219 we started last month, but it is necessary in order to kick the process off. The next step is for the 220 Planning Commission to consider it and thenifeverybody decides they want to proceed, there would be 221 ajoint public hearing in May. 19 222 Ms. Joan H. Shifflett then made a motion to adopt the resolution as presented. Ms. 223 Beverly L. London seconded the motion which passed on the following recorded roll call vote: 224 225 Joan H. Shifflett Aye Richard E. Fulk Aye 226 Beverly L. London Aye Chad L. Comer Aye 227 Douglas W. Harpine Aye David L. Jordan Aye 228 229 Ms. Beverly L. London stated that ChiefWeaver has had several instances of people being scammed in 230 town most of whom are elderly citizens. She advised that on April 29th, the Sunset Drive Methodist 231 Church has allowed Chief Weaver to use their fellowship hall to have a community forum on public 232 safety. ChiefWeaver will be the keynote speaker to help some ofthese people protect themselves from 233 scams and other things that pose a threat. He will also be speaking on the use ofthe Emergency 911 234 number and encouraging people to call 911 and allow dispatch to handle their call and direct them to the 235 proper authorities to help them. This also documents the call as a public safety record. The date and 236 time of the community forum will be advertised in the coming weeks on the Town's website and 237 electronic sign. 238 239 Other Business: 240 Under other business, Mayor Jordan read aloud aj proclamation establishing April 25th as. Arbor Day in 241 the Town of Broadway. A copy of the Mayor's Proclamation is on file with the meeting minutes. 242 Mayor Jordan then announced that the next Council Workshop Meeting is scheduled for May 15,2025, 243 at 6:00 p.m. The next Council meeting is scheduled for May 20, 2025, at 7:00 p.m. 244 Mr. Doug Harpine mentioned the Rt. 259 Bridge Re-naming event is scheduled for Wednesday, April 245 30, 2025, at 11:00 a.m. The bridge is being dedicated and re-named for William "Billy" M. Pangle, 246 who was the only soldier killed in Vietnam from Broadway High School. The event will be held: in the I 2 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 247 flat grassy area beside the Dollar General. Parking for the event will be across from the Water Plant on 248 Shenandoah Avenue. 249 250 Adjourn: 251 With no further business to discuss, at 7:36 p.m., Mr. Douglas W. Harpine moved, seconded by 252 Ms. Beverly L. London to adjourn the April 15, 2025, Town Council meeting. The motion was 253 approved with the following recorded roll call vote: 254 255 Joan H. Shifflett Aye Richard E. Fulk Aye 256 Beverly L. London Aye Chad L. Comer Aye 25'7 Douglas W. Harpine Aye David L. Jordan Aye 258 259 / / 260 boidin 2A Mayor 261 David L. Jordan 262 263 m A Sokr Town Clerk 264 Donna J. Lohr 13