CITY OF City of Lauderdale Lakes Office of the City Clerk 9 4300 Northwest 36 Street - Lauderdale Lakes, Florida 33319-5599 DALE (954) 535-2705 - Fax (954) 535-0573 We Care CITY COMMISSION WORKSHOP MINUTES City Commission Chambers May 12, 2025 5:00 PM 1. CALL TO ORDER Mayor Edwards Phillips called the May 12, 2025, City Commission Workshop to order at 5:00 p.m. 2. ROLL CALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Tycie Causwell Commissioner Easton Harrison Commissioner Karlene Maxwell-Williams Commissioner Sharon Thomas ALSO PRESENT Acting City Manager Venice Howard City Attorney Sidney Calloway Deputy City Clerk Pav Benasrie-Watson City Staff 3. DISCUSSION REVIEW OF THE MAY 13, 2025 CITY COMMISSION MEETING AGENDA CONSIDERATION OF ORDINANCES ON FIRST READING Item 8.A. ORDINANCE 2025-007 IN ACCORDANCE WITH ARTICLE 5, SECTION 5.04 OFTHE LAUDERDALE LAKES CODE OF ORDINANCES, AMENDING THE FISCAL YEAR 2024-2025 ADOPTED BUDGET; PROVIDING FOR REVISIONS TO THE APPROPRIATION OF FUNDS FOR THE OPERATION OF THE GOVERNMENTOF THE CITY OF LAUDERDALE LAKES ("CITY") IN THE AMOUNT OF ONE MILLION ONE HUNDRED TWENTY-THREE THOUSAND SEVEN HUNDRED FIFTY AND NO/100 DOLLARS ($1,123,750.00), PERTAINING TO COMMISSION APPROVED PURCHASE OF REAL PROPERTY LOCATED AT 4301 NW 48TH AVENUE PURSUANT TO RESOLUTION 2025-027; PERTAINING TO APPROPRIATING THE NEW GRANT AWARD NO. 21469 FROM BLUE CROSS AND BLUE SHIELD OF FLORIDA, INC. D/B/A FLORIDA BLUE PURSUANT TO RESOLUTION 2025-046; PROVIDING FOR REVISION TO FUNDING AMOUNTS ALLOCATED TO THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUND PURSUANT TO RESOLUTION 2025-034 Bobbi Williams, Financial Services Director, stated that a budget amendment in the amount of $1,123,750 is requested for the General Fund ($986,647); Alzheimer Care Center Fund ($100,000) and Community Development Block Grant Fund ($37,103). The City Commission approved the purchase of the property by public auction located at 4301 NW 48th Avenue, by Resolution 2025-027, at its special meeting held February 19, 2025. The City of Lauderdale Lakes was the successful bidder during the public auction, which was held February 20, 2025, for the total purchase of $986,647, which includes the purchase price of $965,400 and additional fees to the State of Florida and Clerk of Court of $21,247. To properly account for the purchase and realign the budget, a budget amendment is required. If approved, the Revised FY2024-25 Budget for the Fund will be reflected as $45,897,086. The second is the Alzheimer Care Center Fund in the amount of $100,000 from Florida Blue for the purpose of renovations and upgrades to the Alzheimer Care Center, such as upgrades to the kitchen and restroom and replacement of furniture. To properly account for the grant funds, an amendment is required to include the grant funding to the budget. This budget amendment is contingent upon the approval and acceptance of the grant via Resolution 2025- 046. If approved, the Revised FY2024-25 Budget for the Alzheimer Care Center Fund will be reflected as $766,075. The third is the Community Development Block Grant Fund which was approved and initially funded during the adoption of the FY2024-25 Budget in the amount of $464,158 to account for the 49th and 50th Housing Rehabilitation Programs, also known as the Minor Home Repair Program. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA Item 9.A. RESOLUTION 2025-065 APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN CONTRACT BETWEEN THE CITY OF LAUDERDALE LAKES ("CITY") AND WESTWAY TOWING, INC., PURSUANT TO ARTICLE XIII, SECTION 82-358(D) OF THE CITY OF LAUDERDALE LAKES' PROCUREMENT CODE (PROCUREMENT CODE") PROVIDING FOR COOPERATIVE PURCHASING AS AN EXCLUSION AND EXCEPTIONS TO BID AND PROPOSAL REQUIREMENTS IN THE PROCUREMENT CODE, IN ACCORDANCE WITH THAT CERTAIN CITY OF LAUDERHILL CONTRACT WITH WESTWAY TOWING INC., COMPETITIVELY AWARDED UNDER CONTRACT NO. RFP2023-049, PROVIDING FOR TOWING AND WRECKER SERVICES AT NO COST TO THE CITY ("LAUDERHILL TOWING CONTRACT") Ms. Williams stated the City would like to enter into a contract with Westway Towing at no cost to the City. Westway Towing, Inc. will provide towing and wrecker services to include but not limited to, the removal, impounding, and storage of junk vehicles, illegally parked vehicles, vehicles impounded by the city, non- drivable vehicles at accident scenes and from other locations as determined by the City on a non-exclusive basis. Due to the change in the Florida law, which no longer allows municipalities to collect a franchise fee from towing service providers, the City of Lauderdale Lakes does not have a contracted towing service provider. It has been discovered that approximately 670 tows were conducted in the City during 2024 valued at $393,855. Under the new legislation, the City could have collected 25% of the towing costs associated. Due to the potential of the City generating new revenues for the City from administrative fees associated with towing services, City staff would like to enter into an agreement with Westway Towing, Inc., to provide towing and wrecker services. Westway Towing, Inc., was awarded a contract from the City of Lauderhill after a competitive solicitation process and is local to Lauderdale Lakes and has active agreements utilized by multiple agencies within Broward County, including Broward Sheriff's Office, City of Fort Lauderdale, City of Sunrise, City of Wilton Manors, and City of Coral Springs. If accepted, the City will generate revenue where the contractor agrees to collect on behalf of the City and pay the City an administrative fee of 25%, of the maximum towing rates. Mayor Edwards Phillips asked if Westway Towing would be the only towing service in the City. Ms. Williams stated that this is a non exclusive contract SO other towing companies would be allowed to tow vehicles but the City would not be able collect any fees from those companies. Item 9.B. RESOLUTION 2025-066 AUTHORIZING AND APPROVING THE MAYOR AND DEPUTY CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THATCERTAIN SOLE SOURCE PURCHASE AGREEMENT FOR AN AQUATIC WEEDHARVESTER ("WEEDOO") FROM WEEDOO GREENBOAT, INC., IN ACCORDANCE WITH ARTICLE XIII, SECTION 82-358(b) OF THE CITY OFLAUDERDALE LAKES PROCUREMENT CODE, IN AN AMOUNT NOT TO EXCEED EIGHTY- NINE THOUSAND, FIVE HUNDRED FIFTEEN DOLLARSAND NO/100 ($89,515.00) Ms. Williams stated that the City's Aquatic Weed Harvester (Weedoo) was involved in an accident and was severely damaged. The City submitted a claim through the insurance carrier and subsequenty received $63,145 to repair the equipment. Repairs to the damaged Weedoo include engine replacement, battery and electrical system rebuild, hull, deck and other mechanical repairs. Commissioner Thomas inquired as to the warranty of the new Weedoo. Ron Desbrunes, Public Works Director, stated that the Weedoo is a critical piece of equipment that removes overgrown vegetation and mproves the water quality in the City canals. Due to the extensive repairs to the Weedoo, staff is recommending the purchase and replacement of the Weedoo. The purchase of a new Weedoo is estimated at $89,515, after a government discount and factory trade in. The net cost of the new equipment to the City is estimated at $26,370, which includes a 2025 Premium Department of Transportation approved highway transportation trailer and a three (3) year hull and deck warranty. Item 9.C. RESOLUTION 2025-067 AUTHORIZING AND APPROVING THE PROGRAM DESIGN FOR THE CONDOMINIUM MORTGAGE ASSISTANCE PROGRAM Tanja McCoy, Development Services Director, stated that City Commission approved Resolution 2024-104 which authorized the City Manager to reallocate $882,180 of the American Rescue Plan Act ("ARPA") funds from the citywide broadband program to establish mortgage assistance for condominium owners within 55+ and older communities. Vice Mayor Causwell inquired as to how far back would the resident's mortgage have to be in order to be eligible for the program. Ms. McCoy stated that the program shall provide a one time emergency payment of up to $4000 and be in arrears. Commissioner Harrison asked for clarification regarding the permitting requirements. Ms. McCoy stated that a resident who has turned a garage into a living space without the proper permits would be ineligible to apply. Commissioner Harrison asked if a resident is able to apply to both programs. Ms. McCoy stated that a resident can apply to both programs as long as their mortgage is current. Item 9.D. RESOLUTION 2025-068 ADOPTING AN AGREEMENT FOR ALZHEIMER'S DISEASE INITIATIVE BETWEEN THE AREAWIDE COUNCIL ON AGING AND THE CITY OF LAUDERDALE LAKESILAUDERDALE LAKES ALZHEIMER CARE CENTER FOR CONTRACT #JZ2025-25-2026, FOR THE TERM COMMENCING JULY 1, 2025, WITH SERVICES ENDING JUNE 30, 2026, IN THE AMOUNT OF TWO HUNDRED AND SEVENTY TWO THOUSAND SIX HUNDRED EIGHTY NINE 00/100 ($272,689.00) DOLLARS FOR THE PURCHASE OF IN-FACILITY RESPITE CARE, CASE MANAGEMENT SERVICES, SPECIALIZED MEDICAL EQUIPMENT AND SUPPLIES Ericka Lockett, Parks and Human Services Director, stated that this contract for period July 1, 2025, through June 30, 2026, provides In-Facility Respite Care, Case Management services, and specialized medical equipment and supplies to clients. Item 9.E. RESOLUTION 2025-069 AUTHORIZING THE ACTING CITY MANAGER TO SUBMIT AN APPLICATION TO BROWARD COUNTY SEEKING ALLOCATION OF FUNDING FOR THE 51ST YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING CYCLE FOR THE CITY'S MINOR HOME REPAIR PROGRAM, SENIOR TRANSPORTATION PROGRAM AND SENIOR QUALITY OF LIFE ENHANCEMENT PROGRAM, SUBJECT TO REQUIRED PUBLIC NOTICE AND PENDING HEARINGS HELD ON APRIL: 22, 2025 AND MAY 13, 2025 Ms. Lockett stated that Senior Transportation Program provides low/moderate income senior residents with an affordable and comprehensive means of transportation. This program provides portal-to-portal transportation for low/moderate income senior residents 62 or more years of age of the City of Lauderdale Lakes. The bus will be operated by a private contractor. The estimated funding amount $45,000. This program will be managed by Parks and Human Services Department. Quality of Life Enhancement Program is designed for low/moderate income seniors 62 or more years of age. The program is titled Lifelong Learning for Seniors. The Lifelong Learning for Seniors component is designed to help senior residents of the city maintain an optimum quality of life, while supporting their dignity, self- sufficiency, health and safety. The program provides for programs offered Monday through Friday. The estimated funding is $15,000. Vice Mayor Causwell asked if the Senior Transportation Program is for Lauderdale Lakes residents only. Ms. Lockett confirmed that it was only for Lauderdale Lakes residents only. Ms. McCoy stated that staff is requesting that the City Commission consider continuing the Minor Home Repair program by submitting the 51st year CDBG Program application. Staff recommends to continue the program based the need, since there are no other programs available to the Lauderdale Lakes residents to assist with making the necessary repairs to stay in their home given the high price of housing and inflation in general. The Hurricane Loss Mitigation Program (HLMP) is of great assistance to meet the needs to harden our homes, however, HLMP does not account for electrical, plumbing, mechanical and other needs in the home such as ADA accessibility. Furthermore, HLMP does not provide assistance to homes with a common party wall, meaning all homes in the program must be single family detached dwelling. Item 9.F. RESOLUTION 2025-070 AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN AGREEMENT TO ACCEPT GRANT FUNDING FROM THE CHILDREN SERVICES COUNCIL OF BROWARD COUNTY FOR THE IMPLEMENTATION OF THE 2025 "MOST" SUMMER CAMP PROGRAM IN THE AMOUNT OF ONE HUNDRED AND FORTY FOURAND EIGHTEEN DOLLARS $144,018.00) FOR THE PERIOD OF MAY 1, 2025, THROUGH AUGUST 31, 2025, TO PROVIDE FOR SUMMER CAMP OPPORTUNITIES FOR ELIGIBLE YOUTH; PROVIDING FOR A CITY MATCH IN AN AMOUNT NOT TO EXCEED NINE THOUSAND FIVE HUNDRED AND NINETY FIVE DOLLARS ($9,595.00) Ms. Lockett stated that the City has received Children Services Council funding for Summer Camp Programming for several years. The proposed FY 2025 grant award is $144,018.00 for the period of May 1, 2025 through August 31, 2025. The Children Services Council Summer "MOST" grant will benefit the City by providing a summer camp experience by supplying funding for staff, field trips, cultural art activities, supplies, and educational materials for program implementation. The Summer "Most" Camp places emphasis on enhancing participant's academic, physical and social achievements. The academic components of the camp program allows students to maintain and/or enhance their educational achievement levels over the summer months. The Summer "Most" Program offers Project Based Learning academic enhancement activities taught by certified teachers using approved CSC curriculums. Campers will have scheduled sports and fitness activities to combat Childhood Obesity. In addition to sports and fitness, each child will partake in a Swim Central Water Safety course for drowning prevention. Also, the program includes a full range of cultural and interactive activities to improve the camp participants social skills and exposure to arts and culture and music for 120 children. Item 9.G. RESOLUTION 2025-071 AUTHORIZING THE ACTING CITY MANAGER TO EXECUTE AN AGREEMENT WITH CULINARY AFFAIRS TO PROVIDE NUTRITIOUS BREAKFAST AND LUNCH FOR THE 2025 SUMMER FOOD PROGRAM AT WILLIE WEBB SR. PARK FUNDED THROUGH THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, SUMMER FOOD SERVICE Ms. Lockett stated that the City has served as a sponsor for the Summer Food Service Program (SFSP) for several years. This program utilizes the State of Florida Department of Agriculture and Consumer Services approved vendors to provide healthy nutritious breakfast and lunch to children at no cost to the sponsor. SFSP also provides funding for operational and personnel costs. While following the necessary purchasing procedures and meeting state mandated deadlines, the Parks and Human Services Department obtained three quotes and is requesting to secure an agreement, effective June 9, 2025 thru August 1, 2025 with Culinary Affairs, Inc. as the vendor. The total value of the agreement is not to exceed $26,324.50. In addition, other costs associated with the SFSP grant, such as personnel costs estimated at $9,595.00 and operating supplies at $700. The total funding amount of the SFSP grant to cover the vendor, personnel costs, and operating supplies is estimated at $36,619.50. This will be for 120 children. Commissioner Harrison asked if this vendor was used before. Ms. Lockett stated that she would research and report back to the City Commission. Vice Mayor Causwell asked if the vendor is in the City. Ms. Lockett stated that the vendor is not in the City. Commissioner Harrison stated that he would like to know how many meals would be provided to the children who participate in the Summer break Spot. Ms. Lockett said once the program starts she would report back to the City Commission. CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA Item 10.A. RESOLUTION 2025-072 AUTHORIZING PAYMENT NOT TO EXCEED $3,000.00 FOR EXPENSES INCURRED IN THE HOSTING OF THE LAUDERDALE LAKES CHAMBER OF COMMERCE MEETAND GREETI EVENT Ms. Vielka Buchanan, Economic Development Manager, stated that The Economic Development Advisory Board established a long-term goal to assist in the creation of a Lauderdale Lakes Chamber of Commerce. On January 13, 2025 at a Commission Workshop, Patrick Green, Economic Development Advisory Board member, shared the interest of the Economic Development Advisory Board (EDAB) to host a "Meet & Greet" event as the first initiative to build relationships with local businesses. Furthermore, Mr. Green requested that expenses incurred in the coordination and execution of the event be funded by the City of Lauderdale Lakes not to exceed $1,500.00. This initiative further supports the City's goal to maximize economic development. Commissioner Harrison stated he is in support of the resolution, however, he is disappointed in the promotion and marketing of the event. Mayor Edwards Phillips stated that she saw a sign that was not upright at the main entrance of State Road 7. She spoke of the need of more signage advertising the event in the business district. Vice Mayor Causwell stated she has not seen any signs advertising the event. Commissioner Thomas stated she saw some signs in the Marketplace, however, the signs should be bigger. Ms. Buchanan stated that the event has been promoted over the past month and SO far there has been 83 businesses and people registered. The City had to get permission from certain areas to place the signs as they are private property. Mr. Aubyn Lewis, Communications Manager, stated that communication was sent to all those that were registered as a reminder. In addition to the signage, the event has been promoted on Lakes TV, the website and social media. Item 10.B. RESOLUTION 2025-073 AUTHORIZING THE ACTING CITY MANAGER TO EXECUTE AN AMENDMENT TO THE MARKETING SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERDALE LAKES ("CITY") AND UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. D/B/A SERVICE LINE WARRANTIES OF AMERICA ("SLWA"), TO EXTEND THE AGREEMENT FOR ONE YEAR WITH TWO ONE-YEAR RENEWAL OPTIONS; AND TO FURTHER CONTINUE LICENSING THE USE OF THE CITY'S TRADEMARK IN CONJUNCTION WITH ADVERTISEMENTS TO THE CITY'S RESIDENTS RELATED TO WARRANTY PLANS FOR THE REPAIR OF WATER, SEWER, AND INTERIOR PLUMBING ON RESIDENTIAL PROPERTY Ms. Celeste Dunmore, Executive Director of the Community Redevelopment Agency (CRA), stated that the National League of Cities (NLC) partnered with Utility Service Partners Inc. (USP) d/bla Service Line Warranties of America to establish the NLC Service Line Warranty Program. The primary purpose of the program is to offer low-cost services to residents in need of utility line and replacement repairs that are outside of a municipality's maintenance responsibility. Because some homeowners' insurance does not typically cover the cost to repair broken lines and pipes, the warranty program is an added benefit to protect the home. A low-cost monthly fee is charged to the resident that chooses to participate in the program. According to the NLC, the benefits of the Service Line Warranty Program include at no cost to the municipality, affordable residential rates and local contractor participation. The Service Line Warranties of America (SLWA) is responsible for managing the Service Line Warranty Program which includes marketing, billing, customer service and repairs. As it pertains to the repairs, there is a 24/7 customer service repair hotline that handles incoming calls from residents that experience unexpected broken or leaking utility lines. The SLWA covers the cost of the repairs once performed. If there is no opposition, approval of the resolution is requested to extension the agreement for a period of one year with two one-year renewal options. Thereafter, HomeServe will send out communication regarding the optional plans to homeowners and program participation opportunities to local businesses. 4. DISCUSSION OF PROPOSED ORDINANCE(S) 5. ADDITIONAL WORKSHOP ITEMS A. PRESENTATION - NEW EMPLOYEE INTRODUCTION Ms. Tara Williams, Interim Director of Human Resources and Risk Management and Ms. Janice Johnson, Public Information Officer, introduced themselves as the City's newest staff members. B. DISCUSSION REGARDING A CITY-INITIATED TEXT AMENDMENT OF THE CITY'S LAND DEVELOPMENT REGULATIONS (LDRS), MODIFYING CHAPTER 9 SECTION 903 DEFINITIONS", AND CREATING SUBSECTION 911.1 "SNIPE SIGNS" TO ESTABLISH MORE STRINGENT ENFORCEMENT PROVISIONS FOR THE UNAUTHORIZED PLACEMENT OF SNIPE SIGNS CITYWIDE Ms. McCoy stated that the proposed ordinance establishes a prohibition on the unauthorized placement of "snipe signs" on public property and within public rights-of-way in the City of Lauderdale Lakes. The ordinance defines snipe signs as any signs affixed to trees, utility poles, traffic infrastructure, benches, fences, or similar structures without City authorization. These signs are often used to promote unpermitted commercial activities and are typically posted in large quantities along major corridors, contributing to visual blight and potential safety concerns. Commissioner Thomas inquired as to the cost of the fines. Ms. McCoy stated that the first offense will be $100 per sign up to the first five signs and then $150 for each sign on the same day. On the second offense, the fee will be $250 per sign and after that it will automaticaly be $350. Commissioner Maxwel-Wiliams asked if this ordinance covers political signs. Ms. McCoy stated that the political signs can be allowed if written in the ordinance. Vice Mayor Causwell stated that there is no contact information on some of the signs she sees SO how would the Code Compliance get in touch with anyone. Ms. McCoy stated that she was able to get in touch with some of the people who posted the signs and get the address of their location. The violations will go to the address. C. DISCUSSION REGARDING THE PURCHASE OF THE OPENGOV CLOUD SOFTWARE PURSUANT TO ARTICLE XIII, SECTION 82-358(D) OF THE CITY OF LAUDERDALE LAKES' PROCUREMENT CODE PROVIDING FOR EXCLUSIONS AND EXCEPTION TO BID AND PROPOSAL REQUIREMENTS, THAT CERTAIN CONTRACT WITH CARAHSOFI, COMPETITIVELY SOLICITED AND AWARDED BY THE STATE OF UTAH, LEAD AGENCY ACTING BY AND THROUGH THE NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT, COMPETITIVELY PROCURED AND AWARDED A REQUEST FOR PROPOSAL RESULTING IN MASTER AGREEMENT NUMBER AR2472, ON BEHALF OF THE CARAHSOFT COOPERATIVE PURCHASING PROGRAM, IN AN AMOUNT NOT EXCEED TWO HUNDRED SIXTY-TWO THOUSAND TWO HUNDRED THIRTY-THREE DOLLARS AND SIXTY CENTS ($262,233.60), IN FISCAL YEAR 2025 THROUGH FISCAL YEAR 2026 ADDITIONALLY, AUTHORIZING AN ANNUAL MAINTENANCE PLAN STARTING IN FISCAL YEAR 2027 OF ONE HUNDRED FIFTEEN THOUSAND NINE HUNDRED TWENTY-FIVE DOLLARS AND EIGHTY-FIVE CENTS ($115,925.85) PLUS FIVE PERCENT, AND ANADDITIONAL FIVE PERCENTEVERY FISCAL YEAR THEREAFTER Ms. McCoy stated that after several years of attempting to implement the EnerGov platform provided by Tyler Technologies, the City, on direction from the City Commission, made the decision to cancel the contract due to persistent challenges and a lack of progress in achieving the department's operational goals. Despite the initial intent to modernize permitting, inspections, and code enforcement workflows through EnerGov, the system proved to be difficult to configure to the city's specific needs, and the implementation process encountered repeated delays, limited flexibility, and escalating costs. The city encountered multiple communication breakdowns with the EnerGov team at Tyler. These factors significantly hindered the department's ability to deliver timely and efficient services to residents, property owners, and developers. In response, the department conducted a comprehensive reassessment of its digital transformation strategy and identified OpenGov as a more adaptable and user-centered solution. Unlike its predecessor, OpenGov offers a modern, cloud- based platform built specifically for local governments, with a focus on streamlined implementation, intuitive user interfaces, and responsive customer support. The platform's modular design allows for greater customization without the extensive technical overhead previously experienced, enabling the city to rapidly deploy digital services that meet the needs of both internal users and the public. By transitioning to OpenGov, the city reaffirms its commitment to transparency, operational efficiency, and the delivery of high-quality customer services. The implementation of OpenGov will directly enhance the operations of several key divisions, with in the Development Services Department, including Housing Grants, and Business Services. For the Development Services Department, the software will streamline permitting, inspections, zoning applications, and code enforcement activities, allowing staff to process cases more efficiently and with greater transparency. In the Housing Grants Division, OpenGov will strengthen the administration of housing-related grants by improving application tracking, program compliance, and reporting capabilities, critical functions as the city expands efforts to address housing affordability and neighborhood revitalization. The system will also play an essential role in supporting Rental Property Registration, enabling automated renewals, owner communication, and regulatory compliance tracking. In the Business Services Division, OpenGov will improve the Business Tax Receipt (BTR) process by digitizing application intake, renewal workflows, and interdepartmental coordination. As an incentive, OpenGov has also proposed to include, at an extremely discounted rate, the Procurement module. When proposed to staff in the last FY, the cost to leverage the technology to improve the efficiencies of the City's procurement and capitalize on the latest technological advances in procurement solutions as they become available. The use of OpenGov is expected to yield substantial returns on the investment by fostering a more dynamic, efficient, and high-performing organization. With the efficiencies gained through the use of OpenGov, staff will be able to deliver an enhanced level of service to all City departments. Vice Mayor Causwell inquired as to the warranty of the system where the purchase includes an annual maintenance plan. Ms. McCoy stated that the annual fee includes customer service, upgrades and the maintenance of the program. Ms. Williams stated the funding source is the Building Services Fund and not the General Fund. Commissioner Maxwell-Wiliams asked if any other companies were considered. Ms. Williams stated that she did review other programs but they did not offer some of the features as this program does. D. DISCUSSION REGARDING THE PROCESS AND PROCEDURE FOR HIRING A NEW CITY MANAGER (SPONSORED BY MAYOR EDWARDS PHILLIPS) Mayor Edwards Phillips stated that the City Commission needs to decide on how they would like to proceed with the hiring of the City Manager. The choices are either to use a consulting agency or utilize the list of senior advisors from the International City/County Management Association (ICMA). Vice Mayor Causwell stated that she would like to utilize the ICMA. Commissioner Thomas stated she would like to use the ICMA for now. Ms. Tara Williams, Human Resources and Risk Management Interim Director, stated she does not recommend using a consulting agency at this time because the City can do its own search in house. Commissioner Maxwel-Wiliams stated that she would like to do the search in house. Commissioner Harrison stated that he would like to do the search in house as well and preferably from the State of Florida. Commissioner Thomas stated that the ICMA will assist the City at no cost and she would like them to utilize them. Mayor Edwards Phillips stated utilizing ICMA will be beneficial to the City. Commissioner Harrison asked if the City would get to choose the senior advisor from ICMA. Ms. Williams stated that the City would have the opportunity to choose an advisor. Former Vice Mayor Mark Spence stated that the search should go to the proper channels and does not recommend it be done in house. Nicole Hall stated that she does not recommend the search be done in house. She would like the community to be involved as well. Perhaps in the form of a committee who would be involved in the selection process. She would like the City Commission to take their time with the selection process. She also spoke of the City doing an internal forensic audit. E. DISCUSSION REGARDING A VETERAN'S PARK (SPONSORED BY MAYOR EDWARDS PHILLIPS) Mayor Edwards Phillips stated that a member of the Military Affairs Board would like to rename the Sam Brown Monument to include a Veteran's Park. Commissioner Thomas stated a lot of events are held at the monument sO she agrees with the monument as a possible site. Vice Mayor Causwell inquired as to who owns the land. Mr. Desbrunes stated that Broward County owns the land, although the monument belongs to the City. The County will not dedicate the land to the City as there is a well located at the back of the monument. The City maintains the monument and the landscaping, however, the renaming of the monument will have to be sent to Broward County for consideration. Commissioner Harrison stated that he is not in favor of renaming the monument. He believes that the Sam Brown Monument is enough and another space should be dedicated in the City. Commissioner Thomas suggested a wall and seating dedication area within the City that can be explored. Former Vice Mayor Spence stated that he spoke to Broward County and was told that a Veterans Park can be a part of the Sam Brown Monument. F. DISCUSSION REGARDING CANCELLATION OF THE MAY 26, 2025 CITY COMMISSION WORKSHOP DUE TO THE MEMORIAL DAY HOLIDAY AND RESCHEDULING IT TO MAY 27, 2025 AT 5:00 P.M. The Mayor and Commissioners were all in favor of cancelling the May 26, 2025 City Commission Workshop due to the Memorial Day holiday and rescheduling it to May 27, 2025 at 5:00 p.m. G. DISCUSSION REGARDING CITY'S ADVISORY BOARDS MEETING DATES AND TIMES FOR THE 2025 CALENDAR YEAR There was no discussion on this item. H. DISCUSSION REGARDING OPPOSING THE PROPOSED CUTS TO THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM ("SNAP") (SPONSORED BY COMMISSIONER THOMAS) Commissioner Thomas stated that this bill has been definitely postponed and withdrawn from consideration. I. DISCUSSION REGARDING CONSIDERING A JOINT MEETING BETWEEN CITY COMMISSION AND BUDGET/ ADVISORY COMMITTEE Ms. Williams stated that the Budget Advisory Committee submits its budget recommendations to the City Commission at a Commission Workshop during the budget process. The City Commission recently appointed members to the Budget Advisory Committee at its meeting held January 28, 2025, via Resolution 2025-006 to assist with the development of the FY2025-26 Budget. A joint meeting with the City Commission is requested from the Budget Advisory Committee to express its concerns or offer recommendations related to the upcoming FY2025-26 Budget. The advisory committee is interested in the priorities of the Commission, plans for a performing arts center, discussion of the purchase of the property located at 4301 NW 48th Avenue, and other considerations. Mayor Edwards Phillips asked if it the meeting would be a Special Meeting. Ms. Williams stated that it could be done through a Special Meeting. Commissioner Harrison stated that the meeting could be done through a community meeting and it could be held outside of the chambers. Mr. Calloway stated that the meeting could be held in form of a special meeting or a workshop. An alternative way is that it could be done through a community meeting as long as it is noticed and meets the requirements of the Florida Statutes. Commissioner Maxwell-Willams stated that she is fine with having the meeting in any format. J. DISCUSSION REGARDING COSTS PAID TO THAT DJ CHRIS" FOR HIS SERVICES AT CITY EVENTS FROM JANUARY 2023 TO APRIL 2025 (SPONSORED BY VICE MAYOR CAUSWELL) Vice Mayor Causwell stated that she is concerned about the fees collected by this vendor for his services. She reviewed the costs of several events that the vendor provided services for. She stated she would like to know who approved some of the payments. Melodie Dominique, Special Events Coordinator, stated that the vendor is an entertainment curator who provides lighting and stage productions, street teams, drone coverage, hosting and DJ and several other services. He has adjusted his fees over the years and charges the City less that he does other cities. She stated that other curators have wanted to charge over $50,000 for services but his costs remain lower. As a curator he is able to secure reasonable rates with other vendors for services rather than the City reaching out to vendors directly. Vice Mayor Causwell stated the City is spending a lot of money on City events when it should be spent on residents in other ways. Ms. Dominique explained the associated costs are being paid to the vendor directly and he then pays the other vendors. All of the invoices are checked and verified to ensure that they are properly paid. Commissioner Harrison asked if there is a bid that goes out to DJ's for services. Ms. Dominique stated that the vendor's associated costs remains a reasonable as compared to other DJ's and curators. Commissioner Harrison stated that he would like to hear from the vendor directly SO he can address any questions regarding his curating process. Mr. Calloway stated that the concerns should be addressed to the Acting City Manager as she can provide direction to the staff. Vice Mayor Causwell inquired as to who approved the budget for those events. Ms. Lockett stated that the Mayor and Commission approved the budget for special events. Staff then has the ability to allocate the funds to each of the special events. Commissioner Maxwell-Wiliams stated that she does not see anything wrong with the way the events are being done and stated Parks and Human Services is doing a great job with the events. K. DISCUSSION REGARDING SPRAY DA WORLD (SDW) COMMUNITY PLAY DAY EVENT (SPONSORED BY COMMISSIONER HARRISON) Commissioner Harrison stated that SouthPromo.com is seeking to partner with the City of Lauderdale Lakes to bring the Spray Da World (SDW) Community Play Day to life. This high- energy, family-focused event is designed to promote creativity, athleticism, and unity while spotighting local youth talent and fostering strong community engagement. As an interactive celebration, the Play Day aims to provide a safe, fun, and empowering environment for children, teens, and families from Lauderdale Lakes and surrounding communities. They are requesting support from in the following areas; serve as the official host and sponsor of the event; assist with confirming the event location (Lauderdale Lakes Recreation Park); coordinate the use of the show mobile; help secure local law enforcement & city personnel; support through the city's marketing & public relations channels and promote city representation and presence at the event. Commissioner Maxwel-Williams stated that she is in agreement with this event as long as it is not costly to the City. Vice Mayor Causwell inquired as to what type of activities would be done. Commissioner Harrison stated that the event would have Flag Football, Basketball Tournament, Kickball Tournament, Sack Races, Three-Legged Races, Tug-o-War and Obstacle Courses. There will also have an open mic talent showcase for music, poetry, dance, visual art and spoken word. The proposed event scheduled date is July 19, 2025. Broward Sheriff's Office Fire Chief Charles Hackett and Police Captain Warnell Phillips stated they will check on the associated costs and get back to the Commission. The associated costs are based on number of attendees, food truck inspections and a security assessment. 6. REPORTS A. PETITIONS FROM THE PUBLIC 7. ADJOURNMENT Being that there was no other business to come before the City Commission, the workshop adjourned at 8:30 p.m. VERONICA EDWARDS PHILLIPS, MAYOR SEAL OF CITY OF - LAUDEROALE ATTEST: LAKES * RATED - Favan BuuBu- N ah PAV BENASRIE-WATSON CMC, DEPUTY CITY CLERK