A - MAYOR CITY OF CALLAWAY BOARD OF COMMISSIONERS PAMN HENDERSON TUESDAY, MAY 27, 2025 6:00 P.M. CALLAWAY ARTS & CONFERENCE CENTER COMMISSIONERS SCOTT DAVIS 500 CALLAWAY PARK WAY DAVID GRIGGS CALLAWAY, FL 32404 BOB PELLETIER ELORIDE KENNETH. AYERS, JR. KEVIN OBOS, CITYATTORNEY KEITH "EDDIE" COOK, CITY MANAGER ASHLEY ROBYCK, CITY CLERK REGULAR MEETING AGENDA CALL TO ORDER INVOCATION & PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION Proclamation Flood Safety Awareness Week MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda. PUBLIC PARTICIPATION Speakers must come to the podium to be heard. Public Participation will be heard at the end of Commission discussion. for each item and at the end of the meeting for non-agenda items. Comments are limited to three (3) minutes. APPROVAL OF MINUTES May 13, 2025 Regular Meeting Financial Statements April 2025 REGULAR AGENDA 1. Resolution 25-07 FY2024/25 Budget Amendments 2. Resolution 25-08 Callaway/Parker Interlocal Agreement 3. Budget Amendment Computer Equipment 4. Discussion Candlewood Suites Impact Fees 5. Change Order Berthe Bridge 6. Discussion 4th of. July Celebration 7. Discussion Callaway's 75th Anniversary 8. Discussion Veteran' 's Day Parade COMMISSION/STAFF COMMENTS ANNOUNCEMENTS All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way, Callaway, FL, unless otherwise noted. June 3, 2025 Planning Board Meeting (Potential) 6:00 p.m. June 10, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION ADJOURNMENT S - Pooyk Ashley Robyck City Clerk PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Callaway's City Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850) 871- 6000 at least five calendar days prior to the meeting. Ifyou are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at I-800-955-8770 (Voice) or 1-800-955-7661 (TDD). Citp of Callawap Broclamation 9bereas, Flooding is one of Florida's most frequent hazards. It is a coast to coast threat that can occur at anytime, anywhere and without warning; and 9bereas, Seventy Five percent of all presidentially declared natural disasters involve flooding; and lereas, Flooding creates emergencies of great concern with imminent threat to life and property and causes hundreds of millions of dollars in damage to homes, businesses and local government infrastructure; and bereas, Damage from a flood is not normally covered under a standard homeowners policy, residents are encouraged to review their flood risk and purchase flood insurance to protect their property from flood; and 9bereas, June marks the start of Hurricane Season; and bereas, The City of Callaway Commission believes a public that is well informed of the dangers of flooding, can improve preparedness before a flood, survive during the hazard, and be safe after the storm; 2ow, herefore, 3, Damn enberson, flapor of the Citp of Callawap, fFloriba, do hereby proclaim June 2 -June 6, 2025, 46 Jfloob afetp Quareness eek' " 3n itness hereof, I have hereunto set my hand and caused the Official Seal of the City ofCallaway, Florida to be affixed this 27th day ofMay 2025. Citp of Callawap, Floriba Pamn Henderson, Mayor Ettesteb: Ashley Robyck, City Clerk CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MAY 13, 2025- 6:00 P.M. The City of Callaway Commission met in a Regular Session on May 13, 2025. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners, Scott Davis, Bob Pelletier, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager; Cole Davis, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Tim Legare; Director of Leisure Services; Bill Frye, Director of Public Works, and David Joyner, Fire Chief. The meeting was called to order by Mayor Henderson, followed by Invocation, the Pledge of Allegiance and roll call. Deputy Kip McKenzie presented the BCSO statistics for the month of April. Mayor Henderson presented certificated for Southern Construction Services on their contributions to the Gore Park Community Center. Mayor Henderson presented the Yard of the Month. Mayor Henderson also reviewed the Home Rule Hero award awarded to City Manager Cook. APPROVAL OF MINUTES April 22, 2025 Regular Meeting Motion: Motion made by Commissioner Pelletier and seconded by Commissioner Ayers to approve the minutes of April 22, 2025. Motion carried unanimously. Resolution 25-06 Bay County Local Mitigation Strategy Plan City Attorney Davis read the resolution as follows: RESOLUTION 25-06 A RESOLUTION OF THE CITY OF CALLAWAY, BAY COUNTY, FLORIDA ADOPTING THE 2025 BAY COUNTY LOCAL MITIGATION STRATEGY PLAN; AND PROVIDING AN EFFECTIVE DATE City Manager Cook advised the city needs to adopt the 2025 Bay County LMS Plan. Every city and the county will need to adopt the FDEM approved plan that will be submitted to FEMA. This plan will ensure that everyone will be eligible for federal funding for the next five years once FEMA approves our LMS Plan. Commissioner Griggs advised that the public transportation is listed as Bay County Trolley and should be BayWay. Mayor Henderson advised that she noticed that our city is the only one that mentioned public transportation. Mayor Henderson called for. Public Participation, there was none. City of Callaway Regular Meeting Minutes - May 13, 2025 Page 1 Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Resolution 25-06. The motion carried unanimously upon roll call vote. REGULAR AGENDA Development Order Extension- Callaway Cove Apartments- 8307 Hwy 22 Director Frye reviewed the extension request and advised that this would be the second extension. Scott Harbolt advised that financial hardships are the reason for requesting the extension. Commissioner Griggs commented on this being the second extension and asked about the changes and parking. Mr. Harbolt advised. Commissioner Pelletier asked about the number of units. Mr. Harbolt advised. Mayor Henderson asked for public participation; there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Ayers to approve the Development Order extension for Callaway Cove Apartments. The motion carried 4-1 with Commissioner Pelletier voting in opposition. Discussion- Candlewood Suites Impact Fees Director Frye advised that the owners are asking to pay the impact fees in installments. He advised that the city will receive the total amount but in three payments. City Manager Cook asked to verify that this is legal. City Attorney Davis advised that it is legal. Director Frye also advised that any fees that attorney charges should be charged to the hotel. Commissioner Pelletier commented that we have never done this before and what will happen to the next contractor who wants the same thing and is curious as to why this has come up. Diviya Patel, representative for JV: Investments, advised that they are requesting this because they were not expecting this large of an amount in impact fees compared to the last hotel they built. They advised they would finish the project as soon as possible and open, generating income. Mayor Henderson commented on the issue ofi issue of not having a CO. Director Frye advised that a temporary CO would issued, allowing them to open but the city would still have leverage. Commissioner Pelletier asked if the developer knew about the impact fees in the beginning. Director Frye addressed. Discussion ensued. Commissioner Ayers asked ifthe impact fees are kept in an interest-bearing account and if they would be willing to pay the interest that the city would be losing. Discussion ensued. Commissioner Ayers tabled this item. City of Callaway Regular Meeting Minutes - May 13, 2025 Page 2 Change Order- Legislative Paving- Boat Race Road City Manager Cook advised that this was from grant funds and bids came in significantly under budget, and this is basically. just using the state funds and if it is not used, we lose it. He also advised that the scope also included drainage. Mayor Henderson asked if the state is okay with this and ift there is a deadline. City Manager Cook addressed. Mayor Henderson for public participation; Paul Bohac 7010 Mike Lane asked if since we are working on Boat Race Road, what is the possibility of using some of this for the roundabout. City Manager Cook addressed. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Change Order for Legislative Paving. The motion carried unanimously. Change Order- Public Safety Building Painting City Manager Cook advised that there was a damaged corner on the building that needed repair, and a third coat of paint was needed. He advised that while it is over the project amount, it is still under the budget amount. Commissioner Pelletier asked about the damage to the corner and about the third coat that was needed. Chief. Joyner advised. Discussion ensued. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Change Order for the Public Safety Building Painting project. The motion carried unanimously. Change Order- Berthe Bridge City Manager Cook advised that we knew in November that a change order would be needed due to additional cost request for materials used in the project. Now that everything is done, they are trying to finalize the numbers. The change order is for an increase of the contract by $86,314.82. The city has liquidated damages credit of$36,800. The city also has a tax savings credit of$32,126.55. The total amount requested for this change order is $17,388.27. Commissioner Pelletier advised that in October it was stated that there would not be another change order. He also advised that he does not like how change orders are coming in after the work is done instead of before and we should add into our contracts in the future that changes orders must be approved before the work is done. Justin Gorman, RJ Gorman Contracting Inc, advised. Discussion ensued. City Manager Cook advised that there will be two more change orders; the final change order accepting all of the numbers and a change order regarding the drainage. Commissioner Davis advised that in October, we did a change order for the approach. Commissioner Ayers asked ifthis change order has to do with all materials. Mr. Gorman confirmed. City of Callaway Regular Meeting Minutes - May 13, 2025 Page 3 Mayor Henderson asked for public participation; Teresa Langston 6031 Lance Street, commented on bids coming in low and then doing change orders, commented on estimators, whether or not we are actually coming in under budget, and the timing of change orders. Jeffery Carnahan, 7724 Shadow Bay Drive, asked what happens if we do not approve the change order. Mayor Henderson advised. Commissioner Griggs advised that he agrees with Commissioner Pelletier, and it would have been nice to know beforehand but, there is nothing in this change order that was not necessary. Mayor Henderson agreed and advised that if needed, we can have a special meeting regarding a change order for a project. Commissioner Davis asked about the items on the previous change order. Mr. Gorman addressed. Commissioner Pelletier tabled this item. Director Shultz advised that the drop-dead date for the grant funds is 90 days from 4/30/2025. Agreement- Assign Opioid Settlement Funds to Bay County City Manager Cook advised that the State of Florida and various municipalities, including the City of Callaway, participated in national opioid litigation resulting in settlements that provide funds through both a City Fund and a County Fund, as outlined in the Florida Memorandum of Understanding. The City ofCallaway is entitled to receive opioid settlement funds directly through the City Fund. However, direct receipt would require the City to implement separate opioid abatement programs and fulfill associated reporting requirements. To streamline efforts and maximize the impact of the opioid abatement programs, staff proposes to assign its share of the City Fund proceeds to Bay County. This collaborative approach is intended to reduce administrative burden and enhance coordinated regional response efforts. Mayor Henderson asked about the amount of the settlement. Director Shultz advised. Mayor Henderson asked for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Davis to approve the agreement to assign opioid settlement funds to Bay County. The motion carried unanimously. Bid Award- LS2025-08 Callaway Cemetery Fence Project City Clerk Robyck advised that an invitation to bid was published on April 11,2025 with a closing date of April 25, 2025. She advised that we did ask for pricing for the wood shadowbox as well as white vinyl. Four bids were received, and staff recommendation is to approve award to Ocala Fence in the amount dependent on Commission* s choice of fence. City Manager Cook advised that Tim did check references, and all came back good. City of Callaway Regular Meeting Minutes - May 13, 2025 Page 4 Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve award to Ocala Fence with the White Vinyl fencing type in the not to exceed amount of $39,991.78. COMMISSIONSTAFF COMMENTS - The following were points of discussion: Pamn Henderson, Mayor Legislative Session Bay County ceasing adding fluoride in the water Legislative Committee formed for Property Taxes Bob Pelletier, Commissioner, Ward III Presentation on continuous contract for paving projects Parker sewer issues Time sensitive agenda items Kenneth Ayers, Commissioner, Ward IV Events attended Lionfish Tournament in Destin this weekend Keith Cook, City Manager Berthe Bridge Boat Race Road Roundabout update Gore Park Community Center Median project FlexNet update Work Order software system Berthe Spillway update Beacon Pointe update Parker Sewer issues and solution Solid Waste bid ANNOUNCEMENTS Mayor Henderson read the announcements as follows: May 18, 2025 Historical Society Meeting 2:00 p.m. May 27, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION Karen Custer, spoke on conduct of a commissioner at previous Commission Meetings, and asked for Commissioner Ayers' resignation to avoid a recall. Ron Shaner 5711 Kevin Cir, spoke on the item regarding Candlewood Suites and advised that the City will be better off with them there creating revenue for the city and believes the city should allow them to make the installments. City of Callaway Regular Meeting Minutes - May 13, 2025 Page 5 Anna Pelletier, 7724 Shadow Bay Drive, spoke on commissioners ceasing to speak on non-Callaway items, Commissioner. Ayers comments to the news, and calls for his resignation. Martin Vossler 6303 Wallace Road, called for Commissioner Ayers resignation. Daniel Johnson 7304 Rodgers Drive, spoke on the Candlewood Suites and the issue with interest, and advised that it would be better for them to be operating, and spoke against the previous call to remove public comment. Teresa Langston 6031 Lance Street, asked about charging the Candlewood Suites interest, asked for Cherry Street update, and commented on Commissioner Ayers conduct advised she thinks he should resign. Citizen, spoke on room for improvement, the government' S role in life, and gave suggestions to improve Commission meetings. Renee Major, 726 Buddy Drive, thanked Commissioner Pelletier for his comments about change orders. ADJOURNMENT There being no further business, the meeting was adjourned at 7:59 p.m. Attest: Pamn Henderson, Mayor Ashley Robyck, City Clerk City of Callaway Regular Meeting Minutes - May 13, 2025 Page 6 OF E R FLORIDR Financial Statements Unaudited For Period Ended April 30, 2025 CITY OF CALLAWAY Fiscal Year 2025 ELORIDE BUDGET-IN-BRIEF as of April 30, 2025 S8.3 % of Year Elapsed YTD-Citywidel Expense Allocation Community Redevelopment Fund Non- Budget Year-to-Date % Operating, Transfers, 2.6% 0.0% Revenues & Trfrs In 2,565,711 1,143,791 0.0% Expenditures 3,184,707 215,869 6.8% Personnel Principal Svc, 30.5% Debt Pmts, Incr (Decr) to Fund Balance (618,996) 927,922 Disaster p.0% Recovery, 0.2% Debt Service Fund Capital, Budget Year-to-Date % 25.2% Transfers In 0.0% Operating, Debt Service Pmts. 0.0% 41.5% Incr (Decr) to Fund Balance Capital Projects Fund General Fund Revenues Budget Year-to-Date % Revenues Budget Year-to-Date % Revenues & Trfrs In 20,582,973 3,236,026 15.7% Ad valorem Taxes 2,414,572 2,040,501 84.5% 1/2 Cent Infrasturcture Tax 2,044,744 1,084,311 53.0% Other Taxes 2,230,749 1,373,219 61.6% Permits, Fees, & Licenses 1,482,474 889,640 60.0% Total Revenues and Trans In 22,627,717 4,320,336 19.1% Grants & Shared Revenue** 5,650,737 1,318,201 23.3% FEMAI Public Assistance 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 142,475 54.3% Expenditures 26,721,570 2,370,153 8.9% Judgements, Fines, & Forfeits 51,500 40,133 77.9% Interest & Other Earnings 496,700 252,028 50.7% Incr (Decr) to Fund Balance (4,093,853) 1,950,183 Rents & Royalties 79,796 41,936 52.6% Sales of Fixed Assets 2,795 2,796 0.0% Contributions & Donations 900 320 0.0% Miscellaneous Revenue 114,504 33,007 28.8% Water Fund Transfers In 1,245,899 0.0% Budget Year-to-Date % Total Revenues $ 14,065,789 $ 6,134,256 43.6% Revenues & Trfrs In 4,350,859 2,284,772 52.5% General Fund Expenditures Expenses & Trfrs Out 4,054,455 1,927,041 47.5% Expenditures Budget Year-to-Date % Incr (Decr) to Net Assets 296,404 357,730 Executive (Commission) 56,550 32,467 57.4% City Manager 251,630 141,597 56.3% Finance 447,380 275,868 61.7% Sewer Fund Legal 58,500 33,920 58.0% Budget Year-to-Date % Code Enforcement 426,391 203,234 47.7% Information Technology 95,907 57,715 60.2% Revenues & Trfrs In 6,935,644 3,399,104 49.0% City Clerk 158,688 82,004 51.7% Expenses & Trfrs Out 6,855,169 2,332,727 34.0% Elections 0.0% General Government 3,396,623 467,551 13.8% Incr (Decr) to Net Assets 80,475 1,066,376 Human Resources 96,311 50,963 52.9% Law Enforcement 2,656,718 1,549,752 58.3% Fire Department 2,415,666 1,406,074 58.2% Solid Waste Fund Emergency & Disaster Relief 148,606 23,286 15.7% Budget Year-to-Date % Utility Billing 0.0% Streets 1,338,897 702,246 52.4% Maintenance Shop 295,145 163,509 55.4% Revenues 1,118,968 676,499 60.5% Leisure Services 2,177,690 1,197,519 55.0% Expenses & Trfrs Out 833,599 304,914 36.6% Cost Allocation Transfers (862,966) (503,398) 58.3% Interest Expense 0.0% Translers/Payments 896,859 0.0% Total Expenditures $ 14,054,595 $ 5,884,307 41.9% Incr (Decr) to Net Assets 285,369 371,585 General Fund Increase/Decreaset to Fund Balance Citywide Increase/Decrease: to Fund Balancel Net Assets Budget Year-to-Date Budget Year-to-Date Incrl (Decr) to Fund Incr (Decr) to Fund Balance 11,194 249,948 Balance/Net. Assets (4,039,407) 4,923,745 CITY OF CALLAWAY Fiscal Year 2025 BUDGET-IN-BRIEF Quarterly Summary as of April 30, 2025 58.3 % of the Year Elapsed General Fund Revenues Revenues Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Ad valorem' Taxes $ 2,414,572 $ 1,725,548 $ 314,953 $ $ $ 2,040,501 $ 374,071 84.5% Other Taxes 2,230,749 624,330 748,889 1,373,219 857,530 61.6% Permits, Fees, & Licenses 1,482,474 387,077 502,563 889,640 592,834 60.0% Grants & Shared Revenue** 5,650,737 607,045 711,155 1,318,201 4,332,536 23.3% FEMAI Public Assistance 32,561 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 68,432 74,043 142,475 120,127 54.3% Judgements, Fines, & Forfeits 51,500 22,683 17,450 40,133 11,367 77.9% Interest & Other Earnings 496,700 109,099 142,928 252,028 244,672 50.7% Rents & Royalties 79,796 13,941 27,995 41,936 37,860 52.6% Sales of Fixed Assets 0.0% Sales of Scrap 2,795 2,796 2,796 (1) 100.0% Contributions & Donations 900 316 3 320 580 0.0% Miscellaneous Revenue 114,504 9,117 23,890 33,007 81,497 28.8% Transfers In 1,245,899 1,245,899 0.0% Total Revenues $ 14,065,789 $ 3,570,386 $ 2,563,869 $ $ $ 6,134,256 $ 7,931,533 43.6% General Fund Expenditures Expenditures Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Executive (Commission) $ 56,550 $ 14,344 $ 18,123 $ $ $ 32,467 $ 24,083 57.4% City! Manager 251,630 57,785 83,812 141,597 110,033 56.3% Finance 447,380 80,805 195,063 275,868 171,512 61.7% Legal 58,500 13,100 20,820 33,920 24,580 58.0% Code Enforcement 426,391 89,304 113,930 203,234 223,157 47.7% Information Technology 95,907 25,377 32,338 57,715 38,192 60.2% City Clerk 158,688 33,507 48,497 82,004 76,684 51.7% Elections 0.0% General Government 3,396,623 221,879 245,672 467,551 2,929,072 13.8% Human Resources 96,311 20,671 30,293 50,963 45,348 52.9% Law Enforcement 2,656,718 664,180 885,573 1,549,752 1,106,966 58.3% Fire Department 2,415,666 553,779 852,295 1,406,074 1,009,592 58.2% Emergency & Disaster Relief 148,606 4,214 19,072 23,286 125,320 0.0% Utility Billing 0.0% Streets 1,338,897 321,043 381,202 702,246 636,651 52.4% Maintenance Shop 295,145 66,685 96,825 163,509 131,636 55.4% Leisure Services 2,177,690 403,116 794,403 1,197,519 980,171 55.0% Cost Allocation Transfers (862,966) (215,742) (287,656) (503,398) (359,568) 58.3% Interest Expense 0.0% Transfers & Loan Payments 896,859 896,859 0.0% Total Expenditures $ 14,054,595 $ 2,354,047 $ 3,530,261 $ $ - $ 5,884,307 $ 8,170,288 41.9% General Fund Increase/Decrease to Fund Balance Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incr 7 (Decr) to Fund Balance $ 11,194 $ 1,216,340 $ (966,391) $ $ $ 249,948 $ (238,754) Community Redevelopment Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 2,565,711 1,143,791 1,143,791 1,421,920 0.0% Expenditures 3,184,707 86,375 129,494 215,869 2,968,838 6.8% Incr (Decr) to Fund Balance $ (618,996) $ 1,057,416 $ (129,494) $ $ $ 927,922 $ (1,546,918) CITY OF CALLAWAY Fiscal Year 2025 LORIDE BUDGET-INABRIEF Quarterly Summary as of April 30, 2025 58.3 %0 of the Year Elapsed Capital Projects Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 20,582,973 3,236,026 3,236,026 17,346,948 15.7% 1/2 Cent Infrasturcture Tax 2,044,744 502,804 581,507 1,084,311 960,433 53.0% Total Revenues and Trans In 22,627,717 502,804 3,817,532 4,320,336 18,307,381 19.1% Expenditures 26,721,570 87,168 2,282,985 2,370,153 24,351,417 8.9% Incr (Decr) to Fund Balance $ (4,093,853) $ 415,636 $ 1,534,548 $ $ $ 1,950,183 $ (6,044,036) Water Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 3,826,885 978,471 1,128,881 2,107,352 1,719,533 55.1% Other Income 523,974 76,993 100,427 177,420 346,554 33.9% Total Revenues 4,350,859 1,055,464 1,229,308 2,284,772 2,066,087 52.5% Expenditures Salaries & Benefits 679,438 156,562 203,600 360,162 319,276 53.0% Contratual Services 38,800 8,557 10,110 18,667 20,133 48.1% Cost ofWater 1,180,314 286,861 404,778 691,639 488,675 58.6% Other Expenditures 2,155,903 356,939 499,635 856,574 1,299,329 39.7% Total Expenditures 4,054,455 808,919 1,118,122 - - 1,927,041 2,127,414 47.5% Incr (Decr) to Net Assets $ 296,404 $ 246,545 $ 111,186 $ $ $ 357,730 $ (61,326) Sewer Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 5,389,670 1,294,036 1,687,299 2,981,335 2,408,335 55.3% Other Income 1,545,974 200,117 217,652 417,769 1,128,205 27.0% Total Revenues 6,935,644 1,494,153 1,904,951 3,399,104 3,536,540 49.0% Expenditures Salaries & Benefits 594,133 115,519 187,171 302,690 291,443 50.9% Contratual Services 15,000 1,825 2,946 4,772 10,228 31.8% Cost of Treatment 2,331,955 493,181 644,441 1,137,622 1,194,333 48.8% Other Expenditures 3,914,081 380,273 507,371 887,644 3,026,437 22.7% Total Expenditures 6,855,169 990,798 1,341,929 2,332,727 4,522,442 34.0% Incr (Decr) to Net Assets $ 80,475 $ 503,354 $ 563,022 $ $ $ 1,066,376 $ (985,901) Solid Waste Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 1,065,895 267,814 356,592 624,406 441,489 58.6% Other Income 53,073 21,873 30,220 52,094 979 98.2% Total Revenues 1,118,968 289,687 386,812 676,499 442,469 60.5% Expenditures Salaries & Benefits 261,690 53,132 85,088 138,220 123,470 52.8% Contratual Services 128,211 740 1,637 2,377 125,834 1.9% Other Expenditures 443,698 66,715 97,602 164,317 279,381 37.0% Total Expenditures 833,599 120,587 184,328 304,914 814,054 36.6% Incr (Decr) to Net Assets $ 285,369 $ 169,100 $ 202,485 $ $ $ 371,585 $ (86,216) Citywide Increase/Decrease: to Fund Balance/ - Net Assets Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incr/( (Decr) to Fund Balance/Net Assets $ (4,039,407) $ 3,608,391 $ 1,315,354 $ $ $ 4,923,745 $ 8,963,152 City of Callaway Balance Sheet For Period Ended April 30, 2025 ELORIDE General CRA CIP Water Sewer Solid Waste Total Current Assets Cash & Cash Equivalents $ 6,706,786 $ 2,365,207 $ (18,990) $ 2,957,078 $ 10,797,140 $ 2,225,831 $ 25,033,051 Cash Restricted 3,106,675 6,956 2,593,739 1,399,790 7,107,160 Cash Infrastructure Tax 8,741,665 8,741,665 Cash ARPA Restricted Investments 12,383 12,383 Investments Restricted 170,486 689,047 2,600,389 3,459,923 Receivables 5,937,423 1,875,851 488,798 1,795,702 90,712 10,188,486 Inventory 26,166 9,509 35,675 Prepaid Items 137,493 2,991 140,483 Other Current Assets 997,000 997,000 Total Current Assets: $ 16,097,412 $ 2,365,207 $ 10,605,481 $ 6,731,652 $ 17,590,022 $ 2,326,051 $ 55,715,826 Non Current Assets Capital Assets $ $ $ $ 8,830,252 $ 9,232,777 $ 243,003 $ 18,306,032 Other Noncurrent. Assets 3,107,251 9,955,215 13,062,466 Deferred Outflow 121,821 87,015 52,209 261,045 Total Non Current Assets: $ $ $ $ 12,059,323 $ 19,275,007 $ 295,212 $ 31,629,543 Total. Assets: $ 16,097,412 $ 2,365,207 $ 10,605,481 $ 18,790,976 $ 36,865,030 $ 2,621,264 $ 87,345,369 Current Liabilities Payable $ 246,035 $ 6,627 $ 215,855 $ 193,934 $ 254,572 $ 12,843 $ 929,865 Unearned! Revenue 5,478,646 2,156,866 7,635,512 Other Current Liability 14,120 1,652,539 890,500 2,557,159 Total Current Liabilities: $ 5,738,801 $ 6,627 $ 2,372,721 $ 1,846,473 $ 1,145,072 $ 12,843 $ 11,122,537 Non Current Liabilities Non-Current: Liability $ $ $ $ 6,771,693 $ 7,163,405 $ 172,182 $ 14,107,279 Deferred Inflow 36,956 26,397 15,839 79,192 Total Non Current Liabilities: $ $ $ $ 6,808,649 $ 7,189,802 $ 188,021 $ 14,186,471 Total Liabilities: $ 5,738,801 $ 6,627 $ 2,372,721 $ 8,655,122 $ 8,334,874 $ 200,864 $ 25,309,008 Fund Balance Fund Balance Unrestricted $ 6,891,331 $ $ $ 5,641,526 $ 20,998,866 $ 1,805,812 $ 35,337,534 Fund Balance Restricted 3,217,332 1,430,658 6,282,577 4,136,598 6,464,913 243,003 21,775,081 Total Liabilities and Fund $ 15,847,463 $ 1,437,285 $ 8,655,298 $ 18,433,246 $ 35,798,653 $ 2,249,679 $ 82,421,624 Retained Earnings: $ 249,948 $ 927,922 $ 1,950,183 $ 357,730 $ 1,066,376 $ 371,585 $ 4,923,745 Total Liabilities, Fund $ 16,097,412 $ 2,365,207 $ 10,605,481 $ 18,790,976 $ 36,865,030 $ 2,621,264 $ 87,345,369 Cash and Investments Government! Funds Enterprise Funds Total Funds Unrestricted $ 9,065,385 43.0% $ 15,980,049 68.7% $ 25,045,434 56.5% Restricted $ 12,025,782 57.0% $ 7,282,966 31.3% $ 19,308,748 43.5% Total $ 21,091,167 100.0% $ 23,263,015 100.0% $ 44,354,182 100.0% Unrestricted $ 9,065,385 $ 15,980,049 $ 25,045,434 17% Reservers $ 4,103,743 $ 1,996,348 $ 6,100,091 Net Available for Operations $ 4,961,642 $ 13,983,701 $ 18,945,343 City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 4 LORID 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Revenues and Sources of Funds Property and Other Taxes Ad Valorem Taxes $ 2,414,572 $ 154,149 $ 2,040,501 $ 374,071 $ $ 374,071 84.51% Local Option Fuel Tax 307,602 18,997 145,502 162,100 162,100 47.30% Pub Svc Utility Tx-Electricity 1,196,059 94,410 781,577 414,482 414,482 65.35% Pub Svc Utility Tax - Water 310,877 24,298 174,663 136,214 136,214 56.18% Pub Svc Utility Tax Nat. Gas 65,063 6,222 41,470 23,593 23,593 63.74% Pub Svc Utility Tx-Bottled Gas 9,252 1,082 5,918 3,334 3,334 63.96% Communications Services Tax 322,624 32,007 208,739 113,885 113,885 64.70% Local Business License Tax 19,272 15,350 3,922 3,922 79.65% Subtotal $ 4,645,321 $ 331,166 $ 3,413,720 $ 1,231,601 $ $ 1,231,601 73.49% Permits, Fees and Licenses Building Permits $ 35,000 $ 3,828 $ 16,658 $ 18,342 $ $ 18,342 47.59% Electric Franchise Fees 838,541 60,196 526,850 311,691 311,691 62.83% Gas Franchise Fees 62,697 6,330 40,237 22,460 22,460 64.18% Refuse Collection Permits 103,387 8,228 63,621 39,766 39,766 61.54% Stormwater Fees 106,766 8,910 62,352 44,414 44,414 58.40% Other Licenses & Permits 3,239 165 3,190 49 49 98.49% Comp Plan & LDR Permits 7,844 7,800 44 44 99.44% Impact Fees Transportation Res. 275,000 14,665 168,933 106,067 106,067 61.43% Impact Fees Transportation Comm. 50,000 50,000 50,000 0.00% Subtotal $ 1,482,474 $ 102,321 $ 889,640 $ 592,834 $ $ 592,834 60.01% Grants & Shared Revenues State and Federal Grants $ 3,000,053 $ $ $ 3,000,053 $ $ 3,000,053 0.00% FEMA Reimbursement PA 32,561 32,561 32,561 0.00% Triumph Grant 0.00% Loan Proceeds 0.00% MRS Sales Tax Portion 697,788 50,876 365,484 332,304 332,304 52.38% MRS Motor Fuel Tax 152,136 11,092 79,711 72,425 72,425 52.39% Mobile Home License Tax 1,200 12 857 343 343 71.46% Alcoholic Beverage Lic. Tax 4,500 4,496 4 4 99.91% Local Gov't Half Cent Sales Tx 1,781,340 122,780 858,879 922,461 922,461 48.22% Firefighter Supplemental Comp 2,970 780 1,560 1,410 1,410 52.53% Motor Fuel Tax Refund 10,750 3,525 7,213 3,537 3,537 67.10% Subtotal $ 5,683,298 $ 189,065 $ 1,318,201 $ 4,365,097 $ $ 4,365,097 23.19% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Charges for Services Certify, Copy, Research $ 50 $ $ $ 50 $ $ 50 0.00% Return Check Service Fees 6,100 130 2,550 3,550 3,550 41.80% Lien Search Fees 23,000 2,250 11,050 11,950 11,950 48.04% Fire Protection Services (Co.) 208,142 15,611 124,885 83,257 83,257 60.00% Collection of Bad Debt 8 (8) (8) 0.00% Penalties 2,500 229 1,574 926 926 62.96% Other Charges for Services 20,660 406 1,258 19,402 19,402 6.09% Forclosure Registrations 2,150 350 1,150 1,000 1,000 53.49% Subtotal $ 262,602 $ 18,976 $ 142,475 $ 120,127 $ $ 120,127 54.26% Other Revenues Judgements, Fines, & Forfeits $ 51,500 $ 6,852 $ 40,133 $ 11,367 $ $ 11,367 77.93% Interest & Dividends 496,700 36,659 252,028 244,672 244,672 50.74% Concession Stand Rent 3,600 3,600 3,600 0.00% A&CC Rental Fees 47,500 5,846 28,844 18,656 18,656 60.72% Sports Field Rental Fees 5,000 1,255 11,960 (6,960) (6,960) 239.20% Rec Complex Facility Rentals 1,000 130 670 330 330 67.00% Rents Other 22,696 462 22,234 22,234 2.04% Disposition of Fixed Assets 0.00% Sale of Scrap 2,795 2,796 (1) (1) 100.03% Donations Private Sources 400 400 400 0.00% Donations Veteran's Memorial Wall 0.00% Voluntary Park Fees Collected 500 3 320 180 180 63.94% Insurance Proceeds 0.00% Non-Res.Rec League Fee 940 3,005 (2,065) (2,065) 319.68% Other Misc. Revenue 113,564 1,633 30,002 83,562 83,562 26.42% Other Misc. Revenue Mowing 0.00% Gen Fund Over/Short 0.00% Subtotal $ 746,195 $ 52,377 $ 370,219 $ 375,976 $ $ 375,976 49.61% Total Taxes and Revenues $ 12,819,890 $ 693,905 $ 6,134,256 $ 6,685,634 $ $ 6,685,634 47.85% Use of Reserves Trasfer from Sewer Un Rest. 0.00% Budgeted Use of Reserves (UN) 349,040 349,040 349,040 0.00% Budgeted Use of Reserves (RES) 896,859 896,859 896,859 0.00% Subtotal $ 1,245,899 $ $ S 1,245,899 $ 1,245,899 0.00% Total Revenues and Sources of Funds $ 14,065,789 $ 693,905 $ 6,134,256 $ 7,931,533 > $ 7,931,533 43.61% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Expenditures and Uses of Funds Executive (Commission) Executive Salaries $ 50,000 $ 4,167 $ 29,167 $ 20,833 $ $ 20,833 58.33% Benefits 3,950 327 2,287 1,663 1,663 57.89% Other Expesnes 2,600 48 1,014 1,586 1,586 38.98% Subtotal Commission $ 56,550 $ 4,541 $ 32,467 $ 24,083 $ $ 24,083 57.41% City Manager Salaries and Wages $ 164,965 $ 12,680 $ 95,448 $ 69,517 $ $ 69,517 57.86% Benefits 77,865 5,818 43,358 34,507 34,507 55.68% Other Expenses 8,800 2 2,791 6,009 6,009 31.72% Subtotal City Manager 251,630 18,500 141,597 110,033 110,033 56.27% Finance Dept. Salaries and Wages $ 227,884 $ 17,138 $ 130,483 $ 97,401 $ $ 97,401 57.26% Benefits 106,246 8,263 60,020 46,226 46,226 56.49% Audit / Accounting 59,700 44,700 15,000 15,000 74.87% Other Contractual Service 34,575 89 33,320 1,255 1,255 96.37% Other Expenses 18,975 933 7,345 11,630 83 11,547 38.71% Subtotal Finance $ 447,380 $ 26,423 $ 275,868 $ 171,512 $ 83 $ 171,429 61.66% Legal City Attorney Fees $ 56,000 $ 5,528 $ 33,313 $ 22,687 $ $ 22,687 59.49% Other Expenses 2,500 158 608 1,893 1,893 24.30% Subtotal Legal $ 58,500 $ 5,686 $ 33,920 $ 24,580 $ $ 24,580 57.98% Code Enforcement Salaries and Wages $ 163,881 $ 12,319 $ 94,009 $ 69,872 $ $ 69,872 57.36% Benefits 70,820 5,395 39,289 31,531 31,531 55.48% Other Contractual Services 38,500 371 9,583 28,917 28,917 24.89% Animal Control 130,000 56,173 73,827 73,827 43.21% Other Expenses 23,190 536 4,181 19,009 1,356 17,654 18.03% Captial Outlay Fixed Assets 0.00% Subtotal Planning / Code $ 426,391 $ 18,620 $ 203,234 $ 223,157 $ 1,356 $ 221,801 47.66% Information Technology IT Contracted Services $ 70,907 $ 6,124 $ 41,478 $ 29,429 $ $ 29,429 58.50% Other Contractual Services 0.00% IT Equipment < $1,000 25,000 4,970 16,237 8,763 8,763 64.95% Subtotal Information Tech. $ 95,907 $ 11,094 $ 57,715 $ 38,192 $ $ 38,192 60.18% City Clerk Salaries & Wages 102,091 7,754 59,663 42,428 42,428 58.44% Benefits 45,177 3,003 21,958 23,219 23,219 48.60% Other Expenses 11,420 140 383 11,037 11,037 3.35% Subtotal City Clerk $ 158,688 $ 10,897 $ 82,004 $ 76,684 $ $ 76,684 51.68% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 ORID 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Elections Other Contractual Services $ $ $ $ $ $ 0.00% Other Expenses 0.00% Subtotal Elections $ $ $ $ $ $ 0.00% Gen Goyt/Administration Salaries and' Wages S 59,081 $ 3,873 $ 30,303 $ 28,778 $ $ 28,778 51.29% Benefits 29,461 1,946 14,317 15,144 15,144 48.60% Other Contractual Services 157,500 2,085 16,451 141,049 141,049 10.44% Communsationyfalephone 25,000 1,067 8,289 16,711 16,711 33.15% Utilities 15,600 1,650 7,245 8,355 8,355 46.44% Repair and Maintenance 2,500 2,500 2,500 0.00% Other Expenses 718,844 49,728 390,946 327,898 2,724 325,174 54.39% Captial Outlay Fixed Assets 2,388,637 2,388,637 2,388,637 0.00% Subtotal Gen Govt/ Admin $ 3,396,623 $ 60,348 $ 467,551 $ 2,929,072 $ 2,724 $ 2,926,348 13.77% Human Resources Salaries & Wages 70,033 5,346 40,628 29,405 29,405 58.01% Benefits 17,928 1,258 9,418 8,510 8,510 52.53% Other Expenses 8,350 26 917 7,433 7,433 10.99% Subtotal Human Resources $ 96,311 $ 6,630 $ 50,963 $ 45,348 $ $ 45,348 52.92% Law Enforcement Other Contractual Services $ 2,656,718 $ 221,393 $ 1,549,752 $ 1,106,966 $ $ 1,106,966 58.33% Utilities 0.00% Subtotal Law Enforcement $ 2,656,718 $ 221,393 $ 1,549,752 $ 1,106,966 $ $ 1,106,966 58.33% Fire Department Salaries and Wages $ 1,237,269 $ 94,992 $ 707,308 $ 529,961 $ $ 529,961 57.17% Benefits 799,704 60,827 452,896 346,808 346,808 56.63% CommmiationspTelephone 12,000 884 6,205 5,796 5,796 51.70% Utilities 27,000 1,623 12,447 14,553 14,553 46.10% Insurance 0.00% Repair and Maintenance 94,160 39,353 55,351 38,809 7,835 30,973 58.78% Other Expenses 122,600 8,250 57,770 64,830 15,595 49,235 47.12% Capital Outlay Fixed Assets 122,933 8,493 114,098 8,835 7,760 1,075 92.81% Subtotal Fire Dept. $ 2,415,666 $ 214,422 $ 1,406,074 $ 1,009,592 $ 31,190 $ 978,402 58.21% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Emergency & Disaster Relief Professional Services 55,032 994 10,368 44,665 44,665 18.84% Legal Fees (City Atty) 0.00% Contracted Services Debris Monitoring 0.00% Debris Removal Vegatative 0.00% Debris Operat & Grinding 0.00% Debris Removal Construction 0.00% Debris Hazardous Trees 0.00% Buildings 0.00% Improvements O/T Buildings 0.00% Machinery & Equipment 0.00% Drainage Projects 93,574 12,918 12,918 80,656 80,656 13.81% Subtotal E & D Relief $ 148,606 $ 13,912 $ 23,286 $ 125,320 $ $ 125,320 15.67% Utility Billing Salaries & Wages $ 317,445 $ 16,616 $ 147,587 $ 169,858 $ $ 169,858 46.49% Benefits 146,351 6,213 57,752 88,599 88,599 39.46% Contractual Services UB 69,467 2,629 39,563 29,904 29,904 56.95% Tranportation & Postage 39,960 3,220 22,424 17,536 17,536 56.12% Other Expenses 156,770 12,125 86,195 70,575 2,456 68,119 54.98% CA UB - Operating Exp (729,993) (40,811) (353,521) (376,472) (376,472) 48.43% Subtotal Utility Billing $ $ (9) $ S $ 2,456 $ (2,456) 0.00% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended April 30, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Planning / Street Department Salaries and Wages $ 556,700 $ 34,775 $ 281,240 $ 275,460 $ $ 275,460 50.52% Benefits 226,478 13,798 109,304 117,174 117,174 48.26% Contractual Services 28,350 768 16,323 12,027 1,793 10,234 57.58% Stormwater Services 25,000 1,636 10,284 14,716 3,836 10,879 41.14% Street Lighting 185,400 14,834 101,794 83,606 83,606 54.91% Repair and Maintenance 74,500 5,762 35,825 38,675 12,111 26,564 48.09% Fuel & Lubricants 60,000 3,055 22,053 37,947 37,947 36.75% Road Materials & Supplies 40,000 895 6,469 33,531 105 33,426 16.17% Sidewalk Repairs 20,000 1,258 11,214 8,786 8,786 56.07% Other Expenses 26,875 2,276 17,516 9,359 639 8,720 65.18% Captial Outlay Fixed. Assets 95,594 90,223 5,371 5,371 94.38% Paving 0.00% Subtotal Street Dept. $ 1,338,897 $ 79,057 $ 702,246 $ 636,651 $ 18,485 $ 618,167 52.45% Maintenance Shop Salaries and Wages $ 163,113 $ 12,412 $ 94,609 $ 68,504 $ $ 68,504 58.00% Benefits 63,062 4,821 35,361 27,701 27,701 56.07% Contracted Services 16,600 1,177 9,676 6,924 1,565 5,359 58.29% Utilities 8,880 584 2,618 6,262 6,262 29.48% Repair and Maintenance 10,400 1,191 5,373 5,027 2,354 2,673 51.66% Operating Supplies 10,000 326 4,297 5,703 1,942 3,761 42.97% Other Expenses 23,090 1,004 11,576 11,514 2,000 9,514 50.13% Capital Outlay Fixed Assets 0.00% Subtotal Maintenance Shop $ 295,145 $ 21,515 $ 163,509 $ 131,636 $ 7,862 $ 123,774 55.40% Leisure Services Salaries and Wages $ 855,140 $ 57,623 $ 438,325 $ 416,815 $ $ 416,815 51.26% Benefits 390,723 24,440 181,068 209,655 209,655 46.34% Contracted Services 29,750 1,557 19,850 9,900 815 9,085 66.72% Utilities 103,000 10,098 57,750 45,250 45,250 56.07% Repair and Maintenance 180,000 5,327 120,287 59,713 9,207 50,507 66.83% Operating Supplies 35,000 1,326 25,068 9,932 757 9,176 71.62% Other Expenses 83,900 5,708 39,086 44,814 1,799 43,015 46.59% Captial Outlay Fixed Assets 500,177 44,023 316,086 184,091 89,503 94,588 63.19% Subtotal Leisure Services $ 2,177,690 $ 150,103 $ 1,197,519 $ 980,171 S 102,081 $ 878,090 54.99% Operating Expenses Cost Allocation Transfers $ (862,966) $ (71,914) $ (503,398) $ (359,568) $ $ (359,568) 58.33% Transfers Out 896,859 896,859 896,859 0.00% Increase to Reserves 11,194 11,194 11,194 0.00% Unrealized Gain/Loss on Invest 0.00% Interest Expense 0.00% Sutotal Other Operating Expenses $ 45,087 $ (71,914) $ (503,398) $ 548,485 $ $ 548,485 -1116.50% Total Expenditures > 14,065,789 $ 791,217 $ 5,884,307 $ 8,181,482 $ 166,236 $ 8,015,245 41.83% Net Fund Revenues & Expenditures $ $ (97,312) S 249,948 $ (249,948) $ (166,236) $ (83,712) City of Callaway CRA Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Revenues and Other Sources of Funds Property Taxes, Revenue Sharing and Grants Ad Valorem Tax (from City) 376,692 376,692 100.00% Stormwater Grants 1,412,719 1,412,719 1,412,719 0.00% Intergov't Revenue from Bay Co 776,300 767,099 9,201 9,201 98.81% Subtotal 2,565,711 1,143,791 1,421,920 1,421,920 44.58% Other Revenues Sources & Reserves Interest Earned 0.00% Transfers from General Fund 0.00% Budgeted Use ofl Reserves 618,996 618,996 618,996 0.00% Subtotal 618,996 618,996 618,996 0.00% Total Revenues and Sources of Funds 3,184,707 1,143,791 2,040,916 2,040,916 35.92% Expenditures and Uses of Funds Engineering Services 0.00% Legal Fees City Attorney 500 500 500 0.00% Audit/Accounting 6,200 6,200 100.00% Other Contractual Services 0.00% Transportiation/Postage 0.00% Printing & Binding 0.00% Other Current Charges 3,750 3,750 3,750 0.00% Office Supplies & Small Equip 0.00% Books, Publications, & Dues 1,000 695 305 305 69.50% Education 0.00% Land 25,000 25,000 25,000 0.00% Buildings 0.00% Improvements O/TI Buildings 97,945 40,530 97,945 100.00% Stormwater Projects Cemetary Drainage 290,005 13,468 276,537 525 276,012 4.64% Stormwater Projects Berthe Spillway 2,727,807 6,627 97,561 2,630,246 101,997 2,528,249 3.58% Redevelopment Grants 5,000 5,000 5,000 0.00% Residential Grants 7,500 7,500 7,500 0.00% Commercial Demolition Grants 20,000 20,000 20,000 0.00% Budgeted Increase to Reserves 0.00% Total Expenditures 3,184,707 47,157 215,869 2,968,838 102,522 2,866,316 6.78% Net Fund Revenues & Expenditures (47,157) 927,922 (927,922) (102,522) (825,400) City of Callaway Capital Projects Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Grants & Shared Revenues Federal Grants 428 $ 2,305,673 $ 2,031,533 $ 2,412,187 $ (106,514) $ $ (106,514) 104.62% Infrastructure Half Cent Tax 1,775,763 108,576 873,047 902,716 902,716 49.16% Berthe Ave Bridge 80/20 FEMA 1,312,265 1,312,265 1,312,265 0.00% CDBG - Sandy Creek Rehab 5,470,200 25,000 605,166 4,865,034 4,865,034 11.06% CDBG - Spine Road Hugh Thomas 2,650,000 13,250 202,572 2,447,428 2,447,428 7.64% FDOT Beautify Grant Tyndal 400,000 400,000 400,000 0.00% FDOT Grant Cherry Street Sidewalk 2,553,262 2,553,262 2,553,262 0.00% FDOT Grant West Cherry Street 528,511 528,511 528,511 0.00% Paving Grant State 2,000,000 2,000,000 2,000,000 0.00% CDBG Grant Lift Station Rehabs 2,466,203 16,100 16,100 2,450,103 2,450,103 0.65% Subtotal 21,461,877 2,194,459 4,109,072 17,352,805 17,352,805 19.15% Other Sources Interest Infrastructure $ 268,981 $ 31,901 $ 211,264 $ 57,717 $ $ 57,717 78.54% Insurance! Proceeds 0.00% Transfers from General Fund 896,859 896,859 896,859 0.00% Budget Use ofReserves 4,093,853 4,093,853 4,093,853 0.00% Total Revenues and Sources of Funds $ 26,721,570 $ 2,226,360 $ 4,320,336 $ 22,401,234 > $ 22,401,234 16.17% Expenditures and Uses of Funds Street Department Stormwater Improvements $ 150,800 $ $ $ 150,800 $ $ 150,800 0.00% Sidewalk Repairs 0.00% Sidewalk Projects Various Repairs 50,000 50,000 50,000 0.00% Engineeering Various ADA/Grants 25,000 14,743 10,257 10,257 58.97% Fox & Lannie Row Pond Clean-UP 141,500 141,500 141,500 0.00% Berthe Ave Spillway Bridge 978,963 30,107 1,070,260 (91,297) 209,626 (300,923) 109.33% FDOT Tyndall Median Beautification 400,000 94,577 302,447 97,553 104,597 (7,044) 75.61% Cherry Street Drainage 4,448,524 4,448,524 4,448,524 0.00% FlexNet Meter Reading 250,480 77,688 89,538 160,942 147,582 13,360 35.75% CDBG Spine Road Hugh Thomas Paving 2,315,010 20,006 2,295,004 207,363 2,087,642 0.86% FDOT Grant Cherry Street Sidewalk 2,540,989 1,824 2,539,165 460,806 2,078,359 0.07% Road Paving 0.00% State Grant Road Paving 1,180,134 86,437 782,362 397,772 312,020 85,752 66.29% Cherry St Paving & 2nd Sidewalk 5,181,853 41,240 5,140,613 688,292 4,452,321 0.80% Boat Race Round About Impact Fees 746,059 1,244 744,815 765,140 (20,325) 0.17% FDOT Grant Yellow Bluff Side 65,000 65,000 65,000 0.00% FDOT Grant Hickory St Sidewalk 0.00% FDOT Grant S Berthe Sidewalk 64,000 64,000 64,000 0.00% FDOT Grant West Cherry Sidewalk 528,511 528,511 528,511 0.00% Subtotal $ 19,066,823 $ 288,808 $ 2,323,663 $ 16,743,160 $ 2,895,426 S 13,847,734 12.19% Lift Station Rehabs CDBG 2,516,203 16,100 2,500,103 128,800 2,371,303 0.64% Sandy Creek Rehab CDBG 5,138,544 30,390 5,108,154 205,212 4,902,942 0.59% Subtotal $ 7,654,747 $ $ 46,490 $ 7,608,257 $ 334,012 $ 7,274,245 0.61% Total Expenditures and Uses of Funds $ 26,721,570 $ 288,808 $ 2,370,153 $ 24,351,417 $ 3,229,438 $ 21,121,979 8.87% Net Fund Revenues & Expenditures $ $ 1,937,552 $ 1,950,183 $ (1,950,183) $ (3,229,438) $ 1,279,255 City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees. & Licenses Special Capital Ext Fee $ 5,000 $ $ 2,185 $ 2,815 $ $ 2,815 43.71% Impact Fees Water Res. 115,000 6,953 57,408 57,592 57,592 49.92% Impact Fees Water Comm. 10,000 990 9,010 9,010 9.90% State Grants Storms & Floods 0.00% Subtotal $ 130,000 $ 6,953 $ 60,584 $ 69,416 $ $ 69,416 46.60% Charges for Services Water Charges $ 3,402,940 $ 265,286 $ 1,882,698 $ 1,520,242 $ $ 1,520,242 55.33% Collection of Bad Debt 83 (83) (83) 0.00% Reconnect: Fees 129,819 10,300 71,514 58,305 58,305 55.09% Penalties 77,327 5,646 43,144 34,183 34,183 55.79% System Taps 11,486 500 4,160 7,326 7,326 36.22% Other Utility Income 205,313 14,248 106,003 99,310 99,310 51.63% Utilities Over/Short (250) (250) 250 250 0.00% Service Work Charges 0.00% Subtotal $ 3,826,885 $ 295,731 $ 2,107,352 S 1,719,533 $ $ 1,719,533 55.07% Interest & Other Earnings Interest $ 120,000 $ 10,705 $ 68,286 $ 51,714 $ $ 51,714 56.91% Interest Impact Fees 55,000 5,230 35,656 19,344 19,344 64.83% Interest Spec Cap Ext Fees 0.00% Disposition of Fixed Assets 62 (62) (62) 0.00% Insurance Proceeds 1,765 (1,765) (1,765) 0.00% Subtotal $ 175,000 $ 15,935 $ 105,769 $ 69,231 $ $ 69,231 60.44% Use ofl Reserves Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Budgeted Use of Reserves (RES) $ 200,000 $ $ $ 200,000 $ $ 200,000 0.00% Subtotal $ 200,000 $ $ $ 200,000 $ $ 200,000 0.00% Total Revenues & Sources of Funds $ 4,350,859 $ 320,200 $ 2,284,772 $ 2,066,087 $ $ 2,066,087 52.51% City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Salaries and Wages $ 474,393 $ 34,454 $ 258,693 $ 215,700 $ $ 215,700 54.53% Benefits 205,045 13,648 101,469 103,576 103,576 49.49% Engineering Services 0.00% Contractual Services 38,800 2,025 18,667 20,133 4,834 15,299 48.11% Cost of Water 1,180,314 115,932 691,639 488,675 488,675 58.60% CommumnisationyTalphone 5,500 449 2,745 2,755 2,755 49.92% Transportation/Postage 2,500 424 2,076 2,076 16.94% Utilities 18,000 1,020 4,155 13,845 13,845 23.08% Insurance 0.00% Repair and Manitenance 162,000 10,274 91,961 70,039 31,656 38,383 56.77% Fuel & Lubricants 40,000 2,616 17,253 22,747 22,747 43.13% Operating Supplies 20,000 882 14,688 5,312 846 4,466 73.44% Other Expenses 136,500 12,282 52,658 83,842 17,799 66,042 38.58% Capital Outlay Fixed Assets 331,250 32,689 104,428 226,822 71,069 155,753 31.53% Interest Pmt 256,416 21,010 147,236 109,180 109,180 57.42% Amortization Loss on AdvRef 38,143 3,179 22,253 15,890 15,890 58.34% UB Cost Allocation 364,996 20,405 176,760 188,236 188,236 48.43% Cost Allocation Transfer 380,598 31,716 222,012 158,586 158,586 58.33% Budgeted Incr to Reserves (UN) 296,404 296,404 296,404 0.00% Budgeted Incr to Reserves (RES 0.00% Transfer to CIP 0.00% Total Expenditures $ 4,350,859 $ 302,582 $ 1,927,041 $ 2,423,818 $ 126,205 $ 2,297,613 44.29% Net Fund Revenues & Expenditures $ $ 17,617 $ 357,730 $ (357,730) $ (126,205) $ (231,525) City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Yeart to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees, & Licenses Special Capital Ext Fee $ 2,500 $ $ 2,526 $ (26) $ $ (26) 101.02% Impact Fees Sewer Res. 120,000 3,335 61,894 58,106 58,106 51.58% Impact Fees Sewer Comm. 10,000 675 9,325 9,325 6.75% State Grants Storms & Floods 897,000 897,000 897,000 0.00% Subtotal S 1,029,500 $ 3,335 $ 65,094 $ 964,406 $ $ 964,406 6.32% Charges for Services Charges for Serives $ $ $ $ 5 $ 0.00% Collection of Bad! Debt 128 (128) (128) 0.00% Account Fees 16,739 1,480 9,610 7,129 7,129 57.41% Reconnect Fees 0.00% Penalties 130,284 10,152 74,710 55,574 55,574 57.34% System Taps 11,594 210 3,480 8,114 8,114 30.02% Other Utility Income 500 500 500 0.00% Sewer / Wastewater Charges 5,230,553 406,790 2,893,407 2,337,146 2,337,146 55.32% Subtotal $ 5,389,670 $ 418,632 $ 2,981,335 $ 2,408,335 $ $ 2,408,335 55.32% Interest & Other Earnings Dividends $ $ $ $ $ $ 0.00% Interest Earned 400,000 39,031 264,993 135,007 135,007 66.25% Interest Impact Fees 97,500 9,270 64,423 33,077 33,077 66.08% Interest - Spec Cap Ext Fees 0.00% Interest Sandy Creek Assmts 0.00% Interest Bond Proceeds 0.00% Disposition ofl Fixed Assets 4,940 (4,940) (4,940) 0.00% Subtotal $ 497,500 S 48,301 $ 341,608 $ 155,892 $ $ 155,892 68.66% Other Sources Transfer from General Fund $ $ $ $ $ $ 0.00% Amort-Premium 2015 Refunding 18,974 1,581 11,067 7,907 7,907 58.33% Subtotal S 18,974 $ 1,581 $ 11,067 $ 7,907 $ $ 7,907 58.33% Use of Reserves Transfer to General Fund Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Budgeted Use ofl Reserves (RES) 0.00% Subtotal $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 6,935,644 $ 471,849 S 3,399,104 $ 3,536,540 $ $ 3,536,540 49.01% City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Salaries and' Wages $ 402,386 $ 28,478 $ 206,850 $ 195,536 $ $ 195,536 51.41% Benefits 191,747 13,524 95,840 95,907 95,907 49.98% Engineering Services 0.00% Contractual Services 15,000 1,457 4,772 10,228 791 9,437 31.81% Cost of Treatment 2,331,955 165,000 1,137,622 1,194,333 1,194,333 48.78% CommunisationyTalphone 5,300 514 3,123 2,177 2,177 58.93% Transportation/Postage 2,640 38 438 2,202 2,202 16.60% Utilities 91,000 7,758 56,121 34,879 34,879 61.67% Insurance 0.00% Repair and Maintenance 188,500 16,647 107,407 81,093 17,294 63,800 56.98% Fuel & Lubricants 74,500 5,535 40,488 34,012 34,012 54.35% Operating Supplies 16,500 613 9,983 6,517 22 6,495 60.50% Other Expenses 61,700 15,939 35,604 26,096 210 25,886 57.71% Capital Outlay Fixed Assets 2,058,046 1,925 79,321 1,978,725 125,494 1,853,231 3.85% Principal Pmt 400,000 400,000 400,000 0.00% Amortization of Bond Costs 0.00% Interest Pmt 256,416 21,010 147,236 109,180 109,180 57.42% Interest Pmt Sandy Creek 0.00% Amort. ofDeferred Loss on Ref 38,143 3,179 22,253 15,890 15,890 58.34% Bond Issuance Cost 5,500 4,250 1,250 1,250 77.27% UB Cost Allocation 364,996 20,405 176,761 188,235 188,235 48.43% Cost Allocation Transfers 350,840 29,237 204,659 146,181 146,181 58.33% Budgeted Incr to Reserve (UN) 80,475 80,475 80,475 0.00% Budgeted Incr to Reserves (RES 0.00% Total Expenditures $ 6,935,644 $ 331,259 $ 2,332,727 $ 4,602,917 $ 143,811 $ 4,459,106 33.63% Net Fund Revenues & Expenditure $ $ 140,590 $ 1,066,376 $ (1,066,376) $ (143,811) $ (922,566) City of Callaway Solid Waste Fund Revenues & Expenditures For YTD Period Ended April 30, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of] Funds Charges for Services Collection of Bad Debt $ $ $ 21 $ (21) $ $ (21) 0.00% Penalties 27,586 2,219 15,698 11,888 11,888 56.91% Other Utility Income 0.00% State Grants Storms & Floods 0.00% Solid Waste Service Fees 1,038,309 87,245 608,686 429,623 429,623 58.62% Subtotal $ 1,065,895 $ 89,464 $ 624,406 $ 441,489 $ $ 441,489 58.58% Interest & Other Earnings Interest $ 51,073 $ 7,791 $ 50,573 $ 500 $ $ 500 99.02% Disposition of Fixed Assets 0.00% Sales of Surplus or Scrap 2,000 381 1,520 480 480 76.02% Trasfer From General Fund 0.00% Subtotal $ 53,073 $ 8,171 $ 52,094 $ 979 $ $ 979 98. 15% Use of Reserves Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 1,118,968 $ 97,635 $ 676,499 $ 442,469 $ 442,469 60.46% Expenditures and Uses of Funds Salaries and Wages $ 185,307 $ 13,806 $ 103,727 $ 81,580 $ $ 81,580 55.98% Benefits 76,383 5,211 34,493 41,890 41,890 45.16% Contracted Services 128,211 472 2,377 125,834 125,834 1.85% Repair and Maintenance 47,000 1,340 13,035 33,965 8,463 25,502 27.74% Tipping Fees 150,000 10,822 59,955 90,045 14,261 75,784 39.97% Fuel & Lubricants 40,000 2,296 13,759 26,241 26,241 34.40% Other Expenses 7,670 840 6,830 6,830 10.96% Capital Outlay Fixed Assets 0.00% Cost Allocation Transfer 131,528 10,961 76,727 54,801 54,801 58.34% Budgeted Increase to Reserves 285,369 285,369 285,369 0.00% Total Expenditures $ 1,118,968 $ 44,907 $ 304,914 $ 814,054 $ 22,724 $ 791,330 27.25% Net Fund Revenues & Expenditures $ $ 52,729 $ 371,585 $ (371,585) $ (22,724) S (348,861) Agenda Item # CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: RESOLUTION No. 25-07 - FY2024/25 BUDGET AMENDMENTS 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK - CITY MANAGER PUBLIC HEARING AND OLD BUSINESS REGULAR DAVID SCHULTZ, DIRECTOR OF FINANCE 3. Is THIS ITEM BUDGETED (IF APPLICABLE): YES No 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) This is a request for budget amendment for the FY2024/25 budget as follows: CIP - Boat Race Round About Increase in Bid Awarded Comprehensive plan - Bay County Change Order - Tetra Tech Contract FEMA Assistance CIP - Tyndall Beautification Grant FDOT - West Cherry Street Sidewalk Fire Department - AC Unit Street - Beacon Point Demo ATTACHMENT(S): RESOLUTION No. 25- BUDGET AMENDMENT DETAIL 5. REQUESTED MOTION/ACTION: Approval of Resolution No. 25-0 for the FY2024/25 Budget Amendments RESOLUTION # 25-07 AI RESOLUTION OF THE CITY OF CALLAWAY OF BAY COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2024-25 AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Callaway of Bay County, Florida, on May 27, 2025, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the City of Callaway of Bay County, Florida, set forth the appropriations, revenues, and other sources estimates for the Budget for Fiscal Year 24-25 in the amount of $57,281,149 NOW, THEREFOR, BE IT RESOLVED by the City of Callaway of Bay County, Florida, that: SECTION 1: The Fiscal Year 2024-25 FINAL Budget be adopted. Original Revised AMOUNT Change AMOUNT GENERALI FUND Projected Revenues & Transfers In Taxes 4,645,321 4,645,321 Permits, Fees & Licenses 1,157,474 1,157,474 Impact Fees 325,000 325,000 Shared Revenues 5,650,737 5,650,737 Charges for Services 262,602 262,602 Fines & Forfeitures 51,500 51,500 Interest & Other Earnings 496,700 496,700 Rents 80,736 80,736 Miscellaneous Revenues 1,900 115,359 117,259 Emergency Debris Removal - FEMAI PA 32,561 32,561 Transfers In- (Cost Allocation) 862,966 862,966 Budgeted Use of Fund Reserves 349,038 349,038 Budgeted Use of Restricted Fund Reserves 741,602 175,582 917,184 Total Projected Revenue Sources 14,625,576 323,502 14,949,078 Expenditure Appropriations Legislative City Commission 56,550 56,550 City Manager 251,630 251,630 City Clerk 158,688 158,688 Finance 447,380 447,380 Human Resources 96,311 96,311 Legal Counsel 58,500 58,500 Information Technology 95,907 95,907 Planning & Code Enforcement 426,391 426,391 General Government Administration 3,309,122 87,500 3,396,622 Law Enforcement 2,656,718 2,656,718 Fire Department 2,409,351 6,315 2,415,666 Streets 1,328,547 10,350 1,338,897 Fleet Maintenance 295,145 295,145 Leisure Services 2,177,689 2,177,689 Emergency Debris Removal 116,045 32,561 148,606 Transfers Out CIP 741,602 175,582 917,184 Budgeted Increase to Reserves (0) 11,194 11,194 Total Expenditure Appropriations & Transfers Out 14,625,576 323,502 14,949,078 COMMUNITY REDEVELOPMENT FUND (CRA) Projected Revenues & Earnings 1,152,991 1,152,991 Grant Funds 1,412,719 1,412,719 Budgeted Use of Fund Reserves 618,997 618,997 Total CRA Fund Revenues and Other Sources 3,184,707 3,184,707 Expenditure Appropriations 3,184,707 3,184,707 Budgeted Increase to Reserves (0) (0) Total CRA Fund Expenditures & Fund Balance 3,184,707 3,184,707 CAPITAL PROJECTS FUND Projected Infrastructure Proceeds 2,044,744 2,044,744 Projected Grant Proceeds 19,454,414 231,700 19,686,114 Projected Transfers from General Fund 741,602 175,582 917,184 Budgeted Use of Reserves 4,093,852 4,093,852 Total Captial Projects Revenues, Transfers In, and Other Sources 26,334,612 407,282 26,741,894 Expenditure Approprations (Infrastructure) 9,856,177 175,582 10,031,759 Expenditure Appropriations - (Grant Projects) 16,478,435 231,700 16,710,135 Total Capital Projects Fund Expenditures & Fund Balance 26,334,612 407,282 26,741,894 ENTERPRISE FUNDS WATER FUND Estimated Revenues Operating Revenues 3,956,885 3,956,885 Interest & Other Earnings 193,974 193,974 Budgeted Use of Net Position Restricted Funds 200,000 200,000 Budgeted Use of Net Position Un-Restricted Funds Total Water Fund Revenues and Other Sources 4,350,859 4,350,859 Expense Appropriations Operating Expenses 2,283,052 2,283,052 Capital Purchases and Expansions 331,250 331,250 Debt Service 694,559 694,559 Transfers Out Cost Allocation to General Fund 745,594 745,594 Transfers Out CIP Budgeted Increase to Reserves 296,404 296,404 Total Water Fund Expenses, Transfers Out, & Ending Balance 4,350,859 4,350,859 SEWER FUND Estimated Revenues Operating Revenues 6,419,170 6,419,170 Interest & Other Earnings 516,474 516,474 Transfer from General Fund Budgeted Use of Net Position Total Sewer Fund Revenues and Other Sources 6,935,644 6,935,644 Expense Appropriations Operating Expenses 3,381,228 3,381,228 Capital Purchases and Expansions 2,058,046 2,058,046 Debt Service 700,059 700,059 Transfers Out Cost Allocation to General Fund 715,836 715,836 Budgeted Increase to Reserves 80,475 80,475 Total Sewer Fund Expenses andTransfers Out 6,935,644 6,935,644 SOLID WASTE FUND Estimated Revenues Operating Revenues 1,065,894 1,065,894 Interest & Other Earnings 51,073 51,073 Sales of Fixed. Assets 2,000 2,000 Budgeted Use of Net Position Total Solid Waste Fund Revenues and Other Sources 1,118,967 1,118,967 Expense Appropriations Operating Expenses 702,071 702,071 Capital Purchases and Expansions Transfers Out Cost Allocation to General Fund 131,528 131,528 Budgeted Increase to Reserves 285,368 285,368 Total Solid' Waste Fund Expenses and Transfers Out 1,118,967 1,118,967 CITY-WIDE: SUMMARY PROJECTED EXPENDITURE BUDGET FOR FY 2025 BY FUND GENERAL FUND 14,625,576 323,502 14,949,078 CRAI FUND 3,184,707 3,184,707 CAPITAL PROJECTS FUND 26,334,612 407,282 26,741,894 WATER FUND 4,350,859 4,350,859 SEWER FUND 6,935,644 6,935,644 SOLID WASTE FUND 1,118,967 1,118,967 Total City-Wide Budget Summary 56,550,365 730,784 57,281,149 SECTION 2. BUDGET EXPENDITURES: Under no circumstances may a Departmental Appropriation be over-expended without the consent and approval of the City Commission. Consent and approval of the City Commission may be given during duly called and constituted session of said Commission, identifying said budget amendments or adjustments. SECTION 3: EFFECTIVE DATE: This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 27th day of May 2025, by the CALLAWAY CITY COMMISSION meeting in regular session. CITY OF CALLAWAY, FLORIDA Attest: By: Ashley Robyck City Clerk Pamn Henderson, Mayor VOTE OF COMMISSION: Ayers APPROVED AS TO FORM AND LEGALITY Davis FOR THE CITY OF CALLAWAY ONLY: Griggs Henderson, Pelletier City Attorney 2 4 5 a AY 1 o o 2 3 4 - 0 - - 5 * / N 3 N - 1 - * 2 3 4 # 0 - & - 1 2 3 4 0 No à 6 - 6 8 2 3 4 o 145 & - - 2 3 4 1 0 o - - / ) S ( ( a $ 2 3 4 45 S 2 3 4 Agenda Item # 2 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: RESOLUTION 25-08 - INTERLOCAL AGREEMENT WITH THE CITY OF PARKER FOR SEWER SERVICES. 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING & OLDI BUSINESS Kevin Obos, City Attorney REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No 100% Sewer Fund - Cost of Treatment 4. BACKGROUND: (wHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALLA ATTACHMENTS) Both the City of Parker and the City of Callaway are joint owners of the Military Point Advanced Wastewater Treatment Facility ("AWT") operated by the Bay County Board of County Commissioners. Since approximately 1996, a portion of each sewer system serving residents and customers has been feeding into the others sewer system. Both have been paying the County/AWT for this sewer use although each have been billing and receiving the sewer revenue from the customers in the affected area outlined in the attached Interlocal Agreement. This discrepancy was only recently discovered. The cities to enter into an Interlocal Agreement to provide for the reimbursement of sewer fees and charges, collection of sewer fees and charges, and maintenance responsibilities arising from each city's connection, use and utilization of the others sewer system. In consideration of allowing utility customers to utilize the others sewer system, each agrees to pay annually to the other an amount per customer account per month based on the wholesale price plus 25%: A. Payments shall be due within thirty (30) days from the end of each budget year ending September 30th. B. For and in consideration of all prior years of Callaway's use of the Parker's sewer system, Callaway shall pay Parker a one-time fee of $86,660.05 within thirty (30) days of the effective date ofthis Agreement. C. For and in consideration of all prior years of Parker's use of the Callaway's sewer system, Parker shall pay Callaway a one-time fee of $5.580.30 within thirty (30) days oft the effective date of this Agreement. Callaway staff has analyzed the possibility of removing its customers from Parker's system and re-routing the sewer flow to the Callaway sewer system; however, the necessary improvements would be cost prohibitive. Staff recommends approval of this Interlocal Agreement. The City of Parker considered and approved this agreement on May 19, 2025. ATTACHMENTS(S): Resolution 25-08 Interlocal Agreement 5. REQUESTED MOTION/ACTION: Approval of Resolution 25-08 by roll-call vote. RESOLUTION NO. 24-08 A RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF PARKER REGARDING EXTRATERRITORIAL SEWER UTILITY CONNECTIONS. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA: SECTION 1. APPROVAL. that the appropriate officers of the City are authorized to execute and deliver on behalf of the City that certain Sewer Customer Interlocal Agreement between the City and the City of Parker, Florida, relating to the each City's provision of sewer service to properties located in the other city and the collection and remittal of charges arising therefrom, providing for the City of Callaway's payment to Parker an amount of Eighty Six Thousand, Six Hundred Sixty Dollars and Five Cents ($86,660.05) for historical connections in the Parker Service Area being serviced by Callaway, in substantially the form attached as Exhibit A and presented to the Council today, with such changes, insertions or omissions as may be approved by the City Manager and whose execution shall be conclusive evidence ofsuch approval. SECTION 2. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this Resolution, including Exhibit A, is for any reason held invalid or unconstitutional by the decision of any court or regulatory body of competent jurisdiction, such decision shall not affect the validity of the remaining portions hereof. SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this 27th day of May, 2025, by the CALLAWAY CITY COMMISSION meeting in regular session. CITY OF CALLAWAY, FLORIDA By: Pamn Henderson, Mayor Attest: Ashley Robyck, City Clerk VOTE OF COMMISSION: Ayers Davis Griggs Approved as to form and legal Henderson sufficiency for the city of Callaway Pelletier only: Kevin Obos, City Attorney SEWER CUSTOMER INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into as of this 27th day of May, 2025, by and between the CITY OF PARKER, a Florida municipal corporation ("Parker"), and the CITY OF CALLAWAY, a Florida municipal corporation ("Callaway"). WITNESSETH: WHEREAS, Parker currently owns, operates, and maintains sewer facilities and provides sewer services ("Parker Sewer System") for the residents and businesses of Parker and its urban service area; WHEREAS, Callaway currently owns, operates, and maintains sewer facilities and provides sewer services ("Callaway Sewer System") for the residents and businesses of Callaway and its urban service area; WHEREAS, both Parker and Callaway are joint owners of the Military Point Advanced Wastewater Treatment Facility ("AWT") operated by the Bay County Board of County Commissioners; WHEREAS, certain properties within the municipal boundaries of Parker as are more particularly depicted on the map ofthe affected area together with the list ofthe properties by parcel identification number ("Parker Service Area") currently have sewer taps to the Callaway Sewer System are attached hereto as Exhibit "A" and made a part hereof by this reference. In addition to the properties on Exhibit "A", > Parker has issued a development order for a 124 room Marriott Hotel ("Marriott") to be located on Parcel Identification No. 26065-020-000 in the Parker Service Area conditioned upon Callaway providing sewer service and Callaway has agreed to provide sewer service to the Marriott. In the event additional parcels or accounts are established within the Parker Service Area with the prior written consent of the Public Works Director/Utilities Director (or equivalent) of Callaway, Exhibit "A" shall automatically be deemed amended to include said new parcels or accounts; WHEREAS, Callaway represents that the number of connections within the Parker Service Area that are being serviced as of September 30, 2024, was 92 properties and that the fiscal year income including the 25% out of city surcharge was $17,332.01 for fiscal year 2023-2024 and therefore Callaway shall reimburse Parker based upon five (5) years of sewer flow at the 2023-2024 fiscal year amount totaling $86,660.05 ("Callaway Historical Amount"); WHEREAS, certain properties within the municipal boundaries of Callaway as are more particularly depicted on the map ofthe affected area together with the list ofthe properties by parcel identification number ("Callaway Service Area") currently actively utilize the Parker Sewer System are attached hereto as Exhibit "B" and made a part hereof by this reference. In the event additional parcels or accounts are established within the Callaway Service Area with the prior written consent Public Works Director/Utilities Director (or equivalent) of Parker, Exhibit "B" shall automatically be deemed amended to include said new parcels or accounts. WHEREAS, the parties agree that the number of connections within the Callaway Service Area that are being serviced as of September 30, 2024, was 7 properties and therefore Parker shall reimburse Callaway based upon five (5) years of sewer flow at the 2023-2024 fiscal year amount totaling $5.580.30 ("Parker Historical Amount"); WHEREAS, the properties within the Parker Service Area utilizing the Callaway Sewer System are sometimes each individually referred to as the "Parker Property" and collectively referred to as the "Parker Properties"; WHEREAS, the properties within the Callaway Service Area utilizing the Parker Sewer System are sometimes each individually referred to as the "Callaway Property" and collectively referred to as the "Callaway Properties"; WHEREAS, execution ofthis Agreement will mutually benefit the parties and the residents of Parker and Callaway and will provide for the reimbursement of sewer fees and charges. NOW, THEREFORE, in consideration ofthe mutual covenants contained herein and other valuable consideration, the sufficiency ofwhich is acknowledge by the parties hereto, it is mutually agreed as follows: 1. Recitals. The foregoing recitals are true and correct and are hereby incorporated herein as a material part of this Agreement. 2. Callaway shall pay Parker the Callaway Historical Amount contemporaneously with Callaway's execution and delivery of this Agreement. Parker shall pay Callaway the Parker Historical Amount contemporancously with Parker's execution and delivery of this Agreement 3. Collection of Charges. A. The following shall apply: (1) Callaway agrees to continue to collect all deposits and service charges due from utility customers ofthe Parker Properties utilizing the Callaway Sewer System. Said charges will include current as well as past due charges, and will be collected on ai monthly basis in accordance with policies and procedures adopted by Callaway. (a) Callaway agrees to pay annually to Parker an amount per active customer account per month as computed as follows: i. Beginning with fiscal year 2024-2025 (commencing on October 1, 2024) and continuing each fiscal year thereafter, a fee of $4.18 per 1,000 gallons used per month, per account billed based upon the current wholesale rate charged by Bay County plus the additional 25% outside jurisdictional amount. In the event Bay County raises or lowers its rate of $4.18 per 1,000 gallons used charged to Parker, the fee shall automatically adjust to the new fee from Bay County plus the additional 25%. Payments shall be due from Callaway to Parker within thirty (30) days from the end ofeach fiscal year ending September 30; (b) Customer ListRatesDeposits. Simultaneously with each payment from Callaway to Parker, Callaway shall furnish to Parker a list of all active sewer customers that were billed in the preceding fiscal year by Callaway in the Parker Service Area. (c) Callaway shall hold all sewer deposits collected by Callaway. Callaway shall refund all deposits at the conclusion of service to the respective customer provided there are no outstanding charges due. Callaway shall maintain a strict accounting ofall deposits and the amount due each customer. Callaway shall provide the following reports annually to Parker: i. Sewer accounts billed within the Parker Service Area ii. Such additional information requested in writing by Parker or its authorized representative. (2) Parker agrees to continue to collect all deposits and service charges due from utility customers ofthe Callaway Properties utilizing the Parker Sewer System. Said charges will include current as well as past due charges, and will be collected on a monthly basis in accordance with policies and procedures adopted by Parker. (a) Parker agrees to pay annually to Callaway an amount per active sewer customer account per month computed as follows: i. Beginning with fiscal year 2024-2025 (commencing on October 1, 2024) and continuing each fiscal year thereafter, a fee of $4.18 per 1,000 gallons used per month, per account billed based upon the current wholesale rate charged by Bay County plus the additional 25% outside jurisdictional amount. In the event Bay County raises or lowers its rate of $4.18 per 1,000 gallons used charged to Callaway, the fee shall automatically adjust to the new fee from Bay County plus the additional 25%. Payments shall be due from Parker to Callaway within thirty (30) days from the end of each fiscal year ending September 30; (b) Customer ListRates/Deposits. Simultaneously with the payment from Parker to Callaway, Parker shall furnish to Callaway a list of all active sewer customers that were billed in the preceding fiscal year by Parker in the Callaway Service Area. (c) Parker shall hold all sewer deposits collected by Parker. Parker shall refund all deposits at the conclusion of service provided there are no outstanding charges due. Parker shall maintain a strict accounting of all deposits and the amount due each customer. Parker shall provide the following reports annually to Callaway: i. Sewer accounts billed within the Callaway Service Area ii. Such additional information requested in writing by Callaway or its authorized representative. B. Each party shall charge and retain (without compensation or reimbursement to the other) all connection fees to connect the Parker Properties or the Callaway Properties to the other party's sewer systems. In the event that any additional properties are agreed to and added pursuant to Paragraph 3C below to the Parker System or the Callaway System that are not existing Parker Properties or Callaway Properties, then and in that event, the party to whose sewer system is being impacted may also charge any impact or other types of fees relating to impacts to the respective sewer systems. Finally, all operating changes shall remain with the party actually providing sewer service and not be paid to the other party. C. Except for the Parker Properties and the Callaway Properties as they are now contemplated, there shall be no additional connections made by either Parker or Callaway to the other's sewer system without the prior written consent of the city where the property is located. In the event that the number of Parker Properties or Callaway Properties is changed from the numbers discussed herein with the prior written consent, at such time, the parties shall account for the changed properties in accordance with subsection (1) above after the offset discussed in Subparagraph A(2) above. 4. Billing Adjustments. A. Normal billing adjustments to customer accounts shall be made by Callaway without prior approval by Parker. Authorization for new accounts, deletion of existing accounts and adjustments not involving normal billing adjustments shall be made by Callaway. B. Normal billing adjustments to customer accounts shall be made by Parker without prior approval by Callaway. Authorization for new accounts, deletion of existing accounts and adjustments not involving normal billing adjustments shall be made by Parker. 5. Disconnecl/nterrupt Service; Indemnification. A. Callaway hereby agrees to disconnect or interrupt utility service to property in the Callaway Service Area subject to this Agreement for nonpayment of Callaway utility charges and to refuse to connect or reconnect such services until said delinquency has been eliminated. The disconnection oft utility service solely for nonpayment ofCallaway service charges shall be made by Callaway without prior approval by Parker. (1) In the event any suit or cause of action is brought by a third party seeking to enjoin Parker from discontinuing or interrupting sewer service, or seeking to recover damages against Parker as a result ofParker's discontinuance ori interruption of sewer services, where said interruption occurred solely to enforce nonpayment of Callaway's sewer service charges set forth in Section 3 above, Callaway agrees to indemnify and hold Parker harmless for any and all expenses incurred in defending such suit and for any damages that are assessed against Parker in any such suit by a court of competent jurisdiction, provided that Parker shall promptly notify Callaway of such action. B. Parker hereby agrees to disconnect or interrupt utility service to property in the Parker Service Area subject to this Agreement for nonpayment of Parker utility charges and to refuse to connect or reconnect such services until said delinquency has been eliminated. The disconnection of utility service solely for nonpayment of Parker service charges shall be made by Parker without prior approval by Callaway. (1) In the event any suit or cause of action is brought by a third party seeking to enjoin Callaway from discontinuing or interrupting sewer service, or seeking to recover damages against Callaway as a result of Callaway's discontinuance or interruption of sewer services, where said interruption occurred solely to enforce nonpayment of Parker's sewer service charges set forth in Section 4 above, Parker agrees to indemnify and hold Callaway harmless for any and all expenses incurred in defending such suit and for any damages that are assessed against Callaway in any such suit by a court of competent jurisdiction, provided that Callaway shall promptly notify Parker of such action. 6. Maintenance. This Agreement shall not alter or amend the party's past maintenance practices. Each party shall notify the other of any maintenance issues within the other's Service Area. Each party shall continue to provide mutual aid for sewer system repairs in the sewer lines and connection points. 7. Discharge Issues. Each party shall promptly (within 24 hours) notify the other party of any sewer discharge issues, contaminants introduced into the other's Sewer System or sewage leaks within the other's Service Area. 8. Term of Agreement. The initial term oft this Agreement shall commence on the date oft the last signatory to this Agreement and shall continue for a period of one (1) year. This Agreement shall be automatically renewed for successive one (1) year periods unless otherwise terminated by either party. This Agreement may be terminated by either party upon one hundred eighty (180) days' notice to the other party. In the event this Agreement is terminated by either party, the parties agree and understand that (a) Parker shall have no obligation to continue to allow Callaway utility customers in the Callaway Service Area to utilize the Parker Sewer System and (b) Callaway shall have no obligation to continue to allow Parker utility customers in the Parker Service Area to utilize the Callaway Sewer System. 9. Notice. All notices, demands, requests, instructions, approvals, and claims shall be in writing. All notice of any type hereunder shall be given by U.S. mail or by hand delivery to an individual authorized to receive mail for the below listed individuals, all to the following individuals at the following locations: TO PARKER: City of Parker clo Mayor 1001 West Park Street Parker, Florida 32404 TO CALLAWAY: City of Callaway c/o City Manager's Office 6601 Highway 22 Callaway, Florida 32404 Notice shall be deemed to have been given and received on the date the notice is physically received if given by hand delivery or first-class U.S. mail, postage prepaid, as addressed above. Notice shall be deemed to have been given and received on the date the notice is mailed, if given by certified mail, return receipt requested, postage prepaid, as addressed above. Any party hereto by giving notice in the manner set forth herein may unilaterally change the name of the person to whom notice is to be given or the address at which notice is to be received. 10. Miscellaneous provisions. A. Recording. This Agreement shall be considered an Interlocal Agreement pursuant to Section 163.01, Florida Statutes. A true and correct copy of this Interlocal Agreement shall be filed with the Clerk ofthe Circuit Court in Bay County, Florida. B. Modification. This Agreement may only be modified, amended or altered if the terms or conditions are contained in a written document executed by each of the parties hereto with the same formality and of equal dignity herein. All modifications amendments or alterations shall be promptly filed with the Clerk of the Circuit Court in Bay County, Florida. C. Severability. If any word, sentence, or paragraph or provision to this Agreement is found invalid or unenforceable by any court, such invalidity or unenforceability shall not effect the other parts ofthe Agreement if the rights and obligations ofthe parties contained herein are not materially prejudiced and if the intentions of the Parties can be accomplished. D. Entire Agreement. This Agreement represents the entire understanding and agreement oft the parties. E. Choice of Law; Venue. The laws of the State of Florida shall govern the validity and interpretation ofthis Agreement. Venue shall be in Bay County, Florida for any action filed in state court and in the Northern District of Florida for any action filed in federal court. F. Interpretation. Both Parker and Callaway have participated in the drafting of all parts ofthis Agreement. As a result, it is the intent ofthe parties that no portion of this Agreement shall be interpreted more harshly against either of the parties as drafter. G. No Waiver. No delay or failure by either party to exercise any right under this Agreement, and no partial or single exercise of that right, shall constitute a waiver of that or any other right, unless otherwise expressly provided herein. H. Third. Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Callaway and Parker. I. Sovereign Immunity. Notwithstanding any other provision set forth in this Agreement, nothing contained in this Agreement shall be construed as a waiver of Parker's or Callaway's right to sovereign immunity under section 768.28, Florida Statutes, or other limitations imposed on Parker's or Callaway's potential liability under state or federal law. As such, Parker and Callaway shall not be liable under this Agreement for punitive damages or interest for the period before judgment. Further, Parker and Callaway shall not be liable for any claim or judgment, or portion thereof, to any one person for more than two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which, when totaled with all other claims or judgments paid by the State or its agencies and subdivisions arising out ofthe same incident or occurrence, exceeds the sum of three hundred thousand dollars ($300,000.00). This paragraph shall survive termination of this Agreement. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the day and year first above written. ATTEST: CITY OF PARKER: Ingrid Bundy, City Clerk Andrew Kelly, Mayor Date: ATTEST: CITY OF CALLAWAY, FLORIDA: Ashley Robyck, City Clerk Pamn Henderson, Mayor Date: EXHIBIT "A" Parker Service Area Map and Parcel List Callaway Sewer- - Parker Accounts 116) Howard Ct 07363-426-000 118 Howard Ct 07363-428-000 120 Howard Ct 07363-430-000 122 Howard Ct 07363-432-000 117 Howard Ct 07363-446-000 1428 Donna Ave 07363-436-000 1504 Donna Ave 07363-434-000 07363-116-0 000 25818-040-000 07363-442-000 07363-1-0-000 5608 105 07363418-000 07363-334-000 : 107 07363-144-000 110 07363-438-000 07363-120000 07363-35--000 7363 . : - # 07363. 16-000 0363-422-000 07363-356-000 114 07363-424-000 1504 07363-134-000 07363-358-000 03 07363-426-000 118 07363-128-000 0363-360.000 07363-132.000 122 120 : 07363-430.000 25820-000-000 1520 07363-640000 363- 364-004 Sources: Esri, HERE, Garmin, Intermap. inclémehrPe8. GEBCO, USGS, FAO, NPS, NRCAN, GeoBase-GN Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong)a $13-636-000 OpenStreetMap. contributors, and. the GIS User Communily Bay- N Bay County Web Map W S Addresses Parcels Roads Parker City Limits Major Road Minor Road maps.baycountyl.gov Thisdats aprovded wah indersiandng hatne conclusionsd drawnfroms Euchinbmaionsre soly her Tosponsibieso Oihe User The GIS dabi is not alegalr represenbtion du thelestures depietod, and any assumption oft the legaistatus oft thh dab s hereby dhclimed. Printed: 2/10/2025 EXHIBIT "B" Callaway Service Area Map and Parcel List Parker Sewer. - Callaway Accounts 103 S Tyndall Pkwy 07034-020-000 109 S Tyndall Pkwy 07034-021-000 5620 Cherry St A 07034-030-001 5620 Cherry St B 07034-030-001 5620 Cherry St C 07034-030-001 5620 Cherry St D 07034-030-001 102 N Tyndall Pkwy 06203-001-000 106 N Tyndall Pkwy 06203-000-000 128 N Tyndall Pkwy 06203-010-000 144 N Tyndall Pkwy 06350-000-000 148 N Tyndall Pkwy 06351-000-000 162 N Tyndall Pkwy 06354-000-000 162-a N Tyndall Pkwy 06354-000-000 180 N Tyndall Pkwy 06357-000-000 204 N Tyndall Pkwy 06093-000-000 5700 Lilly Dr 06374-000-000 5704 Lilly Dr 06375-000-000 5708 Lilly Dr 06376-000-000 5701 Lilly St 06364-000-000 5704 Lilly St 06372-000-000 5705 Lilly St 06365-000-000 5710 Lilly St 06373-000-000 5711 Lilly St 06366-000-000 5618 Lilly St 06353-000-000 5619 Lilly St Inactive 06354-000-000 5620 Lilly St Address but no account 06356-000-000 5700 Katherine St 06367-000-000 5705 Katherine St 06362-000-000 5706 Katherine St 06368-000-000 5708 Katherine St 06369-000-000 5709 Katherine St 06363-000-000 5617 Katherine St 06358-000-000 5623 Katherine St 06360-000-000 5627Katherine-st 06361-000-000- 5627 Lois St 06073-000-000 5701 Lois St 06072-000-000 5501 Cherry St 24567-000-000 110 Swan Rd 24566-000-000 116 Swan Rd 24563-000-000 117 Swan Rd 24564-000-000 111 Swan Rd 24565-000-000 101 Swan Rd 24568-000-000 5403 Manzonita Dr 24535-000-000 5405 Manzonita Dr 24535-000-000 5407 Manzonita Dr Address but no account 24535-000-000 5409 Manzonita Dr Inactive 24535-000-000 5410 Manzonita Dr 24559-010-000 5412 Manzonita Dr 24559-010-000 5413 Manzonita Dr 24534-010-000 5414 Manzonita Dr 24559-010-000 5317 Manzonita Dr 24535-001-000 5319 Manzonita Dr Address but no account 24536-010-000 5322 Manzonita Dr 24561-000-000 128 Seneca Ave 24536-010-000 5345 Cherry St 24559-005-004 5339 Cherry St 24559-005-003 5337 Cherry St 24559-005-002 5335 Cherry St 24559-005-001 5333 Cherry St 24559-005-000 5329 Cherry St 24559-000-000 106 Seneca Ave 24560-010-000 142 Seneca Ave 24536-000-000 138 Seneca Ave 24536-005-000 146 Seneca Ave 24533-000-000 5219 Cherry St 24553-000-000 111 Seneca Ave 24554-000-000 117 Seneca Ave 24549-000-000 123 Seneca Ave 24551-000-000 129 Seneca Ave 24541-000-000 126 Keystone Plza 24540-000-000 122 Keystone Plza 24548-000-000 116 Keystone Plza 24550-000-000 110 Keystone Plza 24555-000-000 115 Keystone Plza 24538-001-002 117 Keystone Piza 24538-001-001 123 Keystone Piza 24538-001-000 125 Keystone Piza 24538-001-000 127 Keystone Plza 24538-001-004 129 Keystone Plza 24538-001-003 5213 Cherry St 24552-000-000 5207 Cherry St 24556-000-000- 5125 Cherry St 24539-000-000 102 Sims Ave 1 24538-000-000 102 Sims Ave 2 24538-000-000 102 Sims Ave 3 24538-000-000 102 Sims Ave 4 24538-000-000 114 Sims Ave 24538-003-000 120 Sims Ave 24538-002-000 119 Sims Ave 24547-000-000 109 Sims Ave 24545-000-000 105 Sims Ave 24558-000-000 101 Sims Ave 24557-000-000 5101 Cherry St 24544-000-000 5025 Cherry St 24543-000-000 5015 Cherry St 24542-020-000 5013 Cherry St 24542-020-000 5007 Cherry St 24546-000-000 116 N Hwy 22a 1 24546-010-000 116 N Hwy 22a 2 24546-010-000 116 N Hwy 22a 3 24546-010-000 116 N Hwy 22a 4 24546-010-000 116 N Hwy 22a 5 24546-010-000 116 N Hwy 22a 6 24546-010-000 116 N Hwy 22a 7 24546-010-000 116 N Hwy 22a 8 24546-010-000 116 N Hwy 22a 9 24546-010-000 116 N Hwy 22a 10 24546-010-000 116 N Hwy 22a 11 24546-010-000 116 N Hwy 22a 12 24546-010-000 116 N Hwy 22a 13 24546-010-000 116 N Hwy 22a 14 24546-010-000 116 N Hwy 22a 15 24546-010-000 116 N Hwy 22a 16 24546-010-000 5017 Cherry St 24542-010-000 133 S Tyndall Pkwy Inactive 07034-030-000 137 S Tyndall Pkwy Inactive 07034-030-000 139 S Tyndall Pkwy Address but no account 07034-030-000 141 S Tyndall Pkwy 07034-031-000 241 S Tyndall Pkwy 07034-002-000 307 S Tyndall Pkwy Inactive 07051-020-000 Address but no account, (A new Take five oil change is being permitted. Sewer Impact fees and sewer bill will 309 STyndall Pkwy go to Parker.) 07051-000-000 5618 N Lakewood Dr 07039-000-000 5622 N Lakewood Dr Inactive 07040-000-000 5626 N Lakewood Dr 07041-000-000 Callaway Sewer - Parker Accounts 116 Howard Ct 07363-426-000 118 Howard Ct 07363-428-000 120 Howard Ct 07363-430-000 122 Howard Ct 07363-432-000 117 Howard Ct 07363-446-000 1428 Donna Ave 07363-436-000 1504 Donna Ave 07363-434-000 PM 2 - - a 1 Z 8 0 8 7 8 1 u E puA e à 3 B 3 a 8 63 1 € e 3 2 PEF S E a E E e a & 3 5 : 8 e 2 3 6 . D a 3 Ly - C E N I 6 6 B - 8 8 E E E 8 - in e & eU 4 - * a 2 : 2. E - 9 8 E E E 3 F coeu uP BAyoosuas 2 7 € a 3 E E : a - S 0 - : - @ - S - e a 8 3 - leir El RuDI5 oyn o 2 - 2 - - 3 3 E e 2 - a - 3 S B N a # 8 # 8 1 E f us& 2 - 9 € i : e e e E 8 e e 8 : o 5 - = S * e 0 3 e E CA A4DIH S E a E a 3 - E E e 1 a-pmppnsTe 6 E 68 e E 8 E 41 N t 0 6 a 3 E E e 00 6 A N 3 la e e e B 8 3 8 8 B 8 9 8 a N & € A ipe y Aw 3 3 e B E 5 B 9 3 S 3 E 8 8 8 E E 8 3 8 B e 9 3 3 B a * 0;1i4 3 : E 3 e E 9 E 8 E E € E E 3 8 a 3 8 8 8 N E : e e 0. CI V B 9- E e E E B 6 I 8 3 8 S E E € e Jubd 8 e 5 - e E E e e 8 in e s E - a a 6 Auns -4- a 3 0 8 a a t % : 5 o o e 1 a - a 9 & P e C AMs JIRI PUDNE D: St - s A 9 pu NP EIE Rui SH 0 E o 8 : a S e 3 S I e E E E E PHyEng: F E e - $ 3 : 8 - 5 3 I € # 6 * E 5 3 a 8 E 8 8 : 8 a 2 D 5 6 N 2 a # 1 8 8 a a E : a S a y Csy Aves E 8 E 3 E 3 e e 6 5 3 B E 8 E 8 : E 8 S 3 D C DAV Sp 9s 8 e E 8 8 3 8 8 3 8 - - 3 o1 - 3 e 3 in SN: : a ie puA ETE AIPb isge puky 3 3 Y a S - a 3 3 0 e E - E 3 3 a 3 5 e E fypnp FBPug Si N S S 3 3 % E e % a 3 - I e I S # - N 9 e E B E * a 8 8 E E a 8 3 9 V - - nS SEIPu: 5 8 8 E E E 3 a 3 5 3 N a N 3 & 8 ay pB0S e e a S DBUES S E E - - - E 13 E Agenda Item # 3 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: BUDGET AMENDMENT FOR COMPUTER EQUIPMENT 1. PLACED ON AGENDA BY: 2. AGENDA: EDDIE COOK, CITY MANAGER PRESENTATION PUBLIC HEARING AND OLD BUSINESS DAVID SCHULTZ, DIRECTOR OF FINANCE REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No X 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS After the budget was completed last year IT indicated that we needed to upgrade several computers in the city to become compliant with windows upgrades. Since the budget was completed, we set up a plan to get some upgrades done in FY2025 with the balance to be completed in FY2026, since the deadline is December 2025. However, with the tariff coming into play IT has asked if we wanted to move forward with purchasing the remainder of the computers in FY 2025 to get them before the cost increase as they are already seeing rising costs. The current budget is $13,000 short to make this purchase. We feel that we should move forward with this purchase to avoid the potential additional costs. The public service utility tax for electricity revenue is over budget currently and can support this expenditure. Attachment(s): Budget Amendment Invoice 5. REQUESTED MOTION/ACTION: Staff requests amending the FY2025 budget to cover the additional cost in the amount of $13,000. 0 8 e 2 4 /3 PO Box 520 Pequot Lakes, MN 56472 N SYSTEMS www.onsyslemsinocom 855-512-1024 City of Callaway Estimate # 1409 6601 East Highway 22 Estimate Date 05-09-25 Callaway, FL 32404 Total $23,940.00 Item Description Unit Cost Quantity Line Total Desktop Computer **To replace existing computers that are not Windows11 $1,119.00 14.0 $15,666.00 compatible" Dell OptiPlex Desktop Computer Intel Core i5 14th Gen 5-14500T vPro Technology- 16 GB 512 GB SSD Micro PC Black Intel Chip Windows 11 Pro Desktop Computer **New computer for Leisure Services** Dell OptiPlex Desktop $1,119.00 1.0 $1,119.00 Computer Intel Core i5 14th Gen. 5-14500T vPro Technology 16 GB 512 GB SSD Micro PC Black - Intel Chip Windows 11 Pro UPS/Surge UPS Battery Backup 850VA Desktop $145.00 15.0 $2,175.00 Display Acer 24" Full HD LED LCD Monitor $166.00 30.0 $4,980.00 Subtotal $23,940.00 THIS IS AN ESTIMATE DO NOT PAY Tax $0.00 Estimate Total $23,940.00 Disclaimer: All quotes or estimates are valid for 30 days. This estimate is not a bill and does not constitute a contract. It represents our best effort to provide an estimate of the costs involved with your project, but costs can change based on a variety of factors. Notes: Signed: Date: Agenda Item # 4 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27,2025 ITEM: DISCUSSION ON ALLOWING CANDLEWOOD SUITES TO PAY IMPACT FEES IN INSTALLMENTS 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK - CITY MANAGER PUBLIC HEARING AND CONSENT OLD BUSINESS BILL FRYE - DIRECTOR OF PUBLIC WORKS & PLANNING REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE): YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) JVI Investment LLC dba Candlewood Suites has requested to make three installments on the impact fees due for the new hotel at 131 N. Tyndall Parkway. Typically, all impact fees would be due prior to a C.A., Certificate of Acceptance by the City. The building Dept. / E.P.C.I. will not issue a C.O., Certificate of Occupancy without receiving the C.A. from the City first. Initial down payment of $130,000 Second payment of $128,055.65 in three months Final payment of$128,055.65 three months thereafter The installments total 100% oft the amount owed, $386,111.30. This item was tabled at the May 13, 2025 meeting. Attachments: Email from Diviya Patel Planning Fee Sheet Water and Sewer Impact Fee Sheet Irrigation Impact Fee Sheet Email regarding interest rates 5. REQUESTED MOTION/ACTION: Direct City Attorney to draft an agreement or not. Bill Frye From: Diviya Patel pate.dwya@gmail.om> Sent: Monday, February 24, 2025 10:27 PM To: Bill Frye Subject: Re: Payment Plan Request for Impact Fees Candlewood Project CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Mr. Frye, just circling back if this option would be available. Thank you. On Jan 29, 2025, at 3:56 PM, Diviya Patel Pateldwya@gmal.com. wrote: Dear Mr. Frye, hope you are doing well. On behalf of our team, want to extend our sincere appreciation for taking the time to meet with us to discuss our Candlewood Suites project. We greatly value the opportunity to collaborate with the City of Callaway and contribute to its ongoing growth and development. Our team is committed to bringing a high-quality hospitality development to Callaway, which will not only enhance accommodations in the area but also generate employment opportunities, increase tourism, and contribute to the city's tax base. We are excited about the positive impact this project will have and look forward to a strong partnership with the city as we move forward. We acknowledge the total impact fee amount of $386,111.30, and as we continue making progress on the project, we would like to explore the possibility of a six-month payment plan to help us effectively manage our financial commitments while ensuring the timely completion of this development. Our proposed payment schedule is as follows: Initial down payment of $130,000 Second payment of $128,055.65 in three months Final payment of $128,055.65 three months thereafter This structure would allow us to allocate resources efficiently while maintaining financial flexibility for construction and operational planning. Given the scope of the project and the long-term benefits it will bring to the local economy, we hope the city would be open to working with us on this arrangement. 1 Please let us know ifi this proposal is feasible or if there are any modifications or considerations that would be required to facilitate this request. We appreciate your time, guidance, and support in making this project a success. Thank you again for your assistance, and we look forward to working together to help Callaway continue to grow and thrive. Please feel free to reach out if you have any questions or need further information. Best regards, JV Investment LLC dba Candlewood Suites 2 City of Callaway Planning Department DATE: 324 S Berthe Ave October 15, 2024 Callaway, FL 32404 Phone (850) 871-1033 Fax (850) 871-2416 For: Candlewood Suites 131 N. Tyndall Parkway DESCRIPTION AMOUNT Comprehensive Growth Development Plan Amendment Review" Large Scale (over 10 acres) Small Scale (under 10 acres) Development Order Review* Residential Subdivision Submitlal" Final Plat Review* Final Inspection of Infrastruclure for Commercial and Residential Development Devialion from Approved Site Plan Sign Permit Off-Premise On-Premise Land Clearing Permit Residential Lot Other Tree Removal Permit Commercial Residential Dead or Dangerous Tree Other (trees over 30" in diameter) Liquor License Review Office Review Only Site Inspection Required Appeals Application for Variance (non-refundable) Development of Regional Impact New ORI Project" Reques! for Subslantial Deviation Substantial Deviation Review Annexation and Zoning Re-zoning Special Exceplion Certificate of Acceptance Inspection 15.00 Curb Cut (per cut) Driveway Culvert Piping and Permits City Installation of Pipe" Applicant Installation of Pipe Driveway Permit with No Piping Necessary Parking Lol Construction* First 5,000 sq. ft. of paved area Each Additional 5,000 sq. ft. of paved area (or fraction) Conservation Area Permit (per each 1,000 linear R. of conservation line) Transportation impaci Fee 206,479.00 Water/Sewer Impact Fee (and Capital Exlension Fee if applicable) 176,333.16 Waler, Irrigalion impact fee 3,284.14 Reimbursable Fees TOTAL $ 386,111.30 Plus hourly attorney, consulting, and engineering fees, reimbursed as billed . Applicant toy provide pipe at no cost to the City. Price includes installation only. Make all checks payable to City of Callaway lfy you have any queslions concerning this invoice, conlacl the Planning Deparment al (850 )871-1033. CITY OF CALLAWAY WATER AND SEWER IMPACT WORKSHEET COMMERCIAL (X). RESIDENTIAL ( ) APPLICANT: Candlewood Suites ADDRESS: 131 N Tyndall Parkway INSIDE CITY LIMITS: YES (X) NO ( ) TYPE OF STRUCTURE: Commerical Hotel FIXTURES CONNECTION FIXTURE # OF FIXTURES TOTAL (SEWAGE RELATED) SIZE/TYPE VALUE BATHTUB WITH OR WITHOUT SHOWER 8 91 728 BEDPAN WASHERS 10 0 0 BIDET 3 0 0 COMBINATION SINK & TRAY 3 0 0 DENTAL UNIT 1 0 0 DENTAL LAVATORY 2 0 0 DISHWASHER 1/2" 4 0 0 3/4" 10 91 910 DRINKING FOUNTAIN (COOLER) 1 3 3 DRINKING FOUNTAIN (PUBLIC) 2 0 0 ICE MAKER 2 3 6 KITCHEN SINK 1/2" 3 91 273 3/4" 7 0 0 LAVATORY 3/8" 2 95 190 1/2" 4 0 0 LAUNDRY TRAY 1/2" 3 0 0 3/4" 7 0 0 RVC OR TRAVEL TRAILER SPACE 7 0 0 SHOWER HEAD (SHOWER ONLY) 4 0 0 SERVICE SINK 1/2" 3 3 9 3/4" 7 0 0 1" 15 0 0 URINAL PEDESTAL FLUSH 35 0 0 WALL OR STALL 12 0 0 TROUGH (2 FT UNIT) 2 0 0 WASH SINK (EACH SET OF FAUCETS) 4 4 16 WASHING MACHINE 1/2" 5 7 35 3/4" 12 0 0 1" 25 0 0 WATER CLOSET (TOILET) FLUSH VALVE 35 0 0 TANK TYPE 3 95 285 TOTAL SEWAGE UNITS 2455 SEWERI IMPACT FEE (TOTAL SEWAGE UNITS/36 X $1,735.00) $ 118,317.36 *MPWWTP FEE PORTION ONLY (TOTAL SEWAGE UNITS/36 X $963.00) 65,671.25 *MPWWTP (MILITARY POINT WASTEWATER TREATMENT PLANT) TOTAL SEWAGE UNITS FROM PAGE 1 2455 FIXTURES CONNECTION FIXTURE # OF FIXTURES TOTAL (NON-SEWAGE RELATED) SIZE/TYPE VALUE HOSE CONNECTION 1/2" 6 0 0 5/8" 9 0 0 3/4" 12 12 144 IRRIGATION (PER HEAD PER 100 SQ. FTI SPRAY HEAD 0.26 0 0 ROTARY 1.04 0 0 RV OR TRAVEL TRAILER SPACE W/OUT SEWER 6 0 0 NON-PORTABLE SWIMMING POOL, 3/4" OR LESS 12 0 0 FILL PIPE SIZE 1" 25 0 0 1-1/4" 50 0 0 1-1/2" 80 1 80 2" 160 0 0 2-1/2" 280 0 0 TOTAL WATER UNITS 2679 WATER IMPACTFEE (TOTAL WATER UNITS/60) X $1,0 ,020.00) $ 45,543.00 WATER TANK STORAGE FEE PORTION ONLY (TOTAL WATER UNITS/60 X: $291.00) e 12,993.15 SEWER CONNECTION $ WATER CONNECTION $ ROAD BORE $ SET METER" $ 3,362.80 DEPOSIT $ 9,100.00 ACCOUNT $ 10.00 TOTAL SEWER IMPACT FEE $ 118,317.36 TOTAL WATER IMPACT FEE $ 45,543.00 TOTAL FEES $ 176,333.16 IMPACT WORKSHEET PREPARED BY: Thomas Wilson DATE: 10/10/2024 UTILITIES SUPERVISOR: Thomas Milson DATE: 10/10/2024 NOTES: *Set Meter is for a 4" Omnit Water Meter pass-through cost CITY OF CALLAWAY WATER AND SEWER IMPACT WORKSHEET COMMERCIAL (X) RESIDENTIAL ( ) APPLICANT: Candlewood Suites ADDRESS: 131 Tyndall Parkway Irrigation INSIDE CITY LIMITS: YES (X) NO () TYPE OF STRUCTURE: 1-1/2" Irrigation New FIXTURES CONNECTION FIXTURE # OF FIXTURES TOTAL (SEWAGE RELATED) SIZE/TYPE VALUE BATHTUB WITH OR WITHOUT SHOWER 8 0 0 BEDPAN WASHERS 10 0 0 BIDET 3 0 0 COMBINATION SINK & TRAY 3 0 0 DENTAL UNIT 1 0 0 DENTAL LAVATORY 2 0 0 DISHWASHER 1/2" 4 0 0 3/4" 10 0 0 DRINKING FOUNTAIN (COOLER) 1 0 0 DRINKING FOUNTAIN (PUBLIC) 2 0 0 ICE MAKER 2 0 0 KITCHEN SINK 1/2" 3 0 0 3/4" 7 0 0 LAVATORY 3/8" 2 0 0 1/2" 4 0 0 LAUNDRY TRAY 1/2" 3 0 0 3/4" 7 0 0 RV OR TRAVEL TRAILER SPACE 7 0 0 SHOWER HEAD (SHOWER ONLY) 4 0 0 SERVICE SINK 1/2" 3 0 0 3/4" 7 0 0 1" 15 0 0 URINAL PEDESTAL FLUSH 35 0 0 WALL OR STALL 12 0 0 TROUGH (2 FT UNIT) 2 0 0 WASH SINK (EACH SET OF FAUCETS) 4 0 0 WASHING MACHINE 1/2" 5 0 0 3/4" 12 0 0 1" 25 0 0 WATER CLOSET (TOILET) FLUSH VALVE 35 0 0 TANK TYPE 3 0 0 TOTAL SEWAGE UNITS 0 SEWER IMPACTFEE (TOTAL SEWAGE UNITS/36 X$1,735.00) $ MPWWTP FEE PORTION ONLY (TOTAL SEWAGE UNITS/36 X $963.00) *MPWWTP (MILITARY POINT WASTEWATER TREATMENT PLANT) TOTAL SEWAGE UNITS FROM PAGE 1 0 FIXTURES CONNECTION FIXTURE # OF FIXTURES TOTAL (NON-SEWAGE RELATED) SIZE/TYPE VALUE HOSE CONNECTION 1/2" 6 0 0 5/8" 9 0 0 3/4" 12 0 0 RRIGATION (PER HEAD PER 100 SQ. FT) SPRAY HEAD 0.26 58 15.08 ROTARY 1.04 68 70.72 RV OR TRAVEL TRAILER SPACE W/OUT SEWER 6 0 0 NON-PORTABLE SWIMMING POOL, 3/4" OR LESS 12 0 0 FILL PIPE SIZE 1" 25 0 0 1-1/4" 50 0 0 1-1/2" 80 0 0 2" 160 0 0 2-1/2" 280 0 0 TOTAL WATER UNITS 85.8 WATER IMPACT FEE (TOTAL WATER UNITS/60) X $1,020.00) $1,458.60 WATER TANK STORAGE FEE PORTION ONLY (TOTAL WATER UNITS/60 X $291;00) $ 416.13 SEWER CONNECTION $ WATER CONNECTION $ ROAD BORE $ SET METER* $1,315.54 DEPOSIT $ 500.00 ACCOUNT $ 10.00 TOTAL SEWER IMPACT FEE $ - TOTAL WATER IMPACT FEE $1,458.60 TOTAL FEES $3,284.14 IMPACT WORKSHEET PREPARED BY: Thomas Wilson DATE: 10/14/2024 UTILITIES SUPERVISOR: Thomas Wilson DATE: 10/14/2024 NOTES: 1-1/2" Meter to be set by contractor. RPZI backflow to be installed after meter. "Set Meter is pass-through cost for a 1-1/2" meter. Outlook FW: Candlewood Interest Calculation From Bill Frye wiyeecyolalswaycom Date Wed 5/14/2025 3:54 PM To Ashley Robyck ARobyck@cityofcallaway.com> Cc Eddie Cook citymanager@ctiyofalaway.com); David Schultz <DSchultz@cityofcalaway.com> Ashley, Please add David's email below to the summary of the Candlewoods Suites Hotel that was tabled to the next Commission meeting agenda. Thanks, Bill Frye Director of Public Works & Planning City of Callaway 850-871-1033 ELORIDE From: David Schultz <D5chultz@cityotcallaway.com)> Sent: Wednesday, May 14, 2025 3:26 PM To: Bill Frye wineedlyotalewaycom Subject: Candlewood Interest Calculation Here is the simple interest calculation based on Regions Sweep Account 30 day average Yield as of 4/30/25. These rates will flex based on the market and as we all know the market is up and down now with tariffs. 4/30/25 Regions Rate 30 Day Average Rate 1st $ 128,055.65 4.1490% 0.250 $ 1,328.26 pmt 2nd $ 128,055.65 4.1490% 0.500 $ 2,656.51 pmt Total $ 3,984.77 David Schultz Director of Finance Agenda Item # 6 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: BERTHE BRIDGE - CHANGE ORDER #3 (GORMAN) 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No Will use Infrastructure Fund. 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, &I IDENTIFY ALL ATTACHMENTS) The CEI informed the city in November that there would be additional cost request for materials used in the project. This has been discussed many times since that time, but no formal requests were made. The change order is for an increase of the contract by $86,314.82. The city has liquidated damages credit of $36,800. The city also has a tax savings credit of $32, 126.55. The total amount requested for this change order is $17,388.27. This item was tabled at the May 13, 2025 meeting ATTACHMENTS: Change order #3 5. REQUESTED MOTION/ACTION: DECISION ON ACCEPTING THE ATTACHED CHANGE ORDER FOR $17,388.27 CITY OF CALLAWAY, FLORIDA 6601 East Hwy 22 ELORIDE Callaway, FL 32404 850) 215-6694 CHANGE ORDER = No. 03 PROJECT: Berthe Avenue Bridge Replacement and Associated Infrastructure PROJECT NO.: PW 2022-15 NTP Date: October 03, 2022 Construction Day 1: May 08, 2023 TO: RJ Gorman Contracting LLC This change order is for extra costs incurred due to: Overruns/Underruns Original Contract Sum.. $ 2,999,492.54 Net Change by Previous Change Orders.. $ 357,811.60 Contract Sum Prior to this Change Order $ 3,357,304.14 Contract Sum will be Increased by this Change Order.. $ 17,388.27 New Contract Sum Including this Change Order will be. $ 3,374,692.41 Original Contract Time. 420 Days Net Change by Previous Change Orders.. .69 Days Contract Time will be Increased by this Change Order.. 8 Days Allowable Contract Time Including this Change Order.. 497 Days This modification constitutes compensation in full on behalf of the contractor and its subcontractors and suppliers for all costs and markups directly and indirectly attributable to the changes ordered herein, for all delays related thereto and for performance of the changes within the time stated. THIS CHANGE ORDER IS ACCEPTABLE TO CONTRACTOR: Signed Title Date RJ Gorman Contracting LLC RECOMMENDED AND APPROVED BY OWNER, CITY OF CALLAWAY, FL: Signed VMMT Title Project Engineer, DRMP Date 05/01/2025 CEI/Prpject Oversight Signed Title City Engineer / Manager Date Project Management Signed Title Date Procurement Engineer's Entitlement Analysis. City of Callaway - Berthe Ave Bridge PW2022-15 Change Order No. 3 Change Order #03 Entitlement Analysis Issue #01 Description of Issue #01: After the bidding process and entering into contract with the prime contractor RJ Gorman Contracting LLC, it was found that partial quantities of pay items required to complete the construction had been omitted from the Bid Tab provided to bidding contractors. The work associated includes items that are intrinsically necessary to finish the project. Entitlement Analysis for Issue #01: Entitlement is not in question for this work, as the added pay item quantities are owner generated. Engineer's Estimate for Issue #01: DRMP derived from the plans by EOR Baskerville Donovan and received general confirmation that they are in agreement with ther revised/additional quantities as shown below. Pay! Item# Item Description Unit Quantity Unit Price Additional Cost Notes Bid Quantity +CO-01= 2,310SY 01604 APPROACH: STABILIZED: SUBGRADE- TYPE B SY 370 $ 14.26 $5,276.20 Actualg Quantity =2.6805Y 2857 709 APPROACH GRADED AGGREGATEE BASE SY 198.0 $ 184.91 $36,612.18 Bid Quantity- - 1,5155Y Planc Quantity-1 1.7135Y Plan Quantity 92.8CY 040044 CONCCLASSIV, BRIDGE SUPERSTRUCTURE CY 4.9 $ 1,395.19 $6,836.44 Actual QuantityAfterD DeadloadA Adustments:971CY Bid Quantity =1EA 042551 ADJUSTS SS MANHOLE RIMELEVATION EA 2 $ 7,128.00 $14,256.00 Planc Quantity =3EA Bid Quantity =3EA 05368111 GUARDRAIL, TRANSITION CONNECTION, TL-2 EA 1.0 $ 6,534.00 $6,534.00 Plang Quantity =4EA Bid Quantity =OEA 053685 GUARDRAIL, END" TREATMENT EA 4.0 $ 4,200.00 $16,800.00 Plano Quantity-4EA $86,314.82 Total Change in Costf for Issue #01 Issue #02 Description of Issue #02: Liquidated Damages Per the contract, liquidated damages shall be paid to the City at the rate of $200 per day for all work awarded under the contract until the work has been satisfactorily completed as provided by the Contract Documents. Sundays and Legal Holidays shall be excluded in determining days in default. Tax Savings Per the contract, all sales and use tax savings on the purchase of property, materials, et cetera, shall be credited to the Owner and the amount of the Contract shall be reduced by the full amount of savings which are affected by the omission of payment of sales and use tax. Entitlement Analysis for Issue #02: Entitlement is not in question for this work. Engineer's Estimate for Issue #02: Payl Item! Item Description Unit Quantityl UnitP Price Additional Cost Notes : UIQUIDATED DAMAGES ED 184.0 $ (200.00) ($36,800.00) : TAXSAVINGS LS 1.0 $ (32,126.55) ($32,126.5 55) Tax Savingsf for MaterialsPurchasedi Directly byt the City ($68,926.5 .55)Total Changei in Cost for Issue #O2 Summation Change in Cost for Issue #01: $ 86,314.82 Change in Cost for Issue #02: $ (68,926.55) Total Change in Cost: $ 17,388.27 Weather Days from 6/21/2024 through project completion: 8 Days Total Change in Time: 80 Days UMT 05/01/2025 Megan Wiitmore Rice, PE Date CEI ProjeclEhgineer, DRMP Agenda Item # 0 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27,2 2025 ITEM: DISCUSSION- 4TH OF. JULY CELEBRATION 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION BOB PELLETIER, COMMISSIONER PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (wHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) COMMISSIONER PELLETIER WOULD LIKE TO DISCUSS THE UPCOMING JULY 4"H HOLIDAY AND CITY OF CALLAWAY CELEBRATION. 5. REQUESTED MOTION/ACTION: DISCUSSION Agenda Item # 7 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: DISCUSSION- CALLAWAY's 75TH ANNIVERSARY 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION BOB PELLETIER, COMMISSIONER PUBLICHEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) COMMISSIONER PELLETIER WOULD LIKE TO DISCUSS THE CALLAWAY's 75TH ANNIVERSARY 5. REQUESTED MOTION/ACTION: DISCUSSION Agenda Item # 8 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: MAY 27, 2025 ITEM: DISCUSSION- VETERAN's DAY 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION BOB PELLETIER, COMMISSIONER PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) COMMISSIONER PELLETIER WOULD LIKE TO DISCUSS THE VETERAN's DAY PARADE 5. REQUESTED MOTION/ACTION: DISCUSSION