4176 Warbler Road P.O. Box 294049 - Phelan, CA 92329 (760) 868-1212 F. (760) 868-2323 Phelan Pinon Hills CSD W. www.pphcsd.org Establihedz 2008 REGULAR BOARD MEETING MINUTES May 14, 2025 - 5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 & Remotely Via Zoom or Conference Call Board Members Present: Rebecca Kujawa, President Deborah Philips, Vice President Chuck Hays, Director Jeanna Mills, Director Greg Snyder, Director Board Members Absent: None Staff Present: George Cardenas, Asst. General Manager/Engineering Manager Sean Wright, Water Operations Manager Jennifer Oakes, Executive Management Analyst Aimee Williams, Asst. District Clerk/Administrative Specialist District Counsel: Wes Miliband, General Counsel REGULAR BOARD MEETING = 5:00 P.M. Call to Order President Kujawa called the meeting to order at 5:00 p.m. and the Pledge of Allegiance was conducted. Roll Call All Directors were present at roll call. 1) Approval of Agenda Mr. Cardenas requested to move Item 6d before tem 6c. Vice President Philips moved to approve the Agenda as amended. Director Hays seconded the motion. Motion carried 5-0. 2) Public Comment a) General Public - Public comment was given by Peter Barnes. b) Community Reports Fire - Battalion Chief Brian James provided call statistics for past month. County Supervisor Sam Shoup with Supervisor Cook's office provided updates from the county. 3) Consent Items Director Snyder moved to approve the Consent tems. Vice President Philips seconded the motion. Motion carried 5-0. Regular Board Meeting Minutes - May 14, 2025 Page 2 of5 4) Matters Removed from Consent Items There were no matters removed. 5) Presentations/Appointments = None 6) Continued/New Agenda Items a) Discussion & Possible Action Regarding Unclaimed Funds Staff Recommendation: For the Board to authorize the publication of a notice of unclaimed funds and to transfer any unclaimed funds by the expiration date listed in the notice from the unclaimed liability account to the District's general fund whereby they will become property of the District. Mr. Cardenas introduced this item. President Kujawa moved to approve the staff recommendation. Director Snyder seconded the motion. Motion carried 5-0. b) Discussion & Possible Acceptance of Solid Waste Rates Staff Recommendation: For the Board to accept the following residential and commercial solid waste rate changes for FY: 2025/2026. Mr. Cardenas introduced this item. Vice President Philips moved to approve the staff recommendation. Director Mills seconded the motion. Motion carried 5-0. c) Recommendation to Award Construction Contract - Phelan Park Enhancement Staff Recommendation: For the Board to award the construction contract for the Phelan Park Enhancement Project to RE Chaffee Construction, Inc. in the amount of $1,143,403. RE Chaffee submitted the lowest responsive and responsible bid. Awarding the contract at this time will allow the District to move forward with planned park enhancements utilizing secured ARPA and Per Capita grant funding while meeting match requirements and staying within budget. Mr. Cardenas introduced this item. Director Snyder moved to approve the staff recommendation with the added 10% contingency and the changes to the alternate bid items for an updated District fiscal Impact of $621, 252.30. Vice President Philips seconded the motion. Motion carried 5-0. d) Discussion & Possible Action to Award Construction Management Services Contract - Civic Center Staff Recommendation: For the Board to authorize the General Manager to negotiate and execute a professional service agreement with California Professional Management (CPM) for construction management services for the Civic Center project Regular Board Meeting Minutes May 14, 2025 Page3 of5 in the amount of $738,122, subject to finalization of scope and terms acceptable to the District. Mr. Cardenas introduced this item. Vice President Philips moved to approve the staff recommendation. Director Hays seconded the motion. Motion carried 5-0. e) Discussion & Possible Action Regarding the Annual Purchase Order for Sodium Hypochlorite from Univar Solutions Staff Recommendation: For the Board to approve the increase to the purchase order for sodium hypochlorite with Univar Solutions. Mr. Wright introduced this item. Director Snyder moved to approve the staff recommendation. Director Mills seconded the motion. Motion carried 5-0. f) Discussion & Possible Approval of Updates to the District's Strategic Plan Staff Recommendation: For the Board to review the District's Strategic Plan. Ms. Oakes introduced this item. No action taken; not an action item. g) Discussion & Possible Action Regarding General Manager Evaluation Process Staff Recommendation: For the Board to determine the process for evaluation of the District's General Manager. Mr. Cardenas introduced this item. President Kujawa provided Director Hays moved to approve the staff ecommendation. President Kujawa seconded the motion. Motion carried 5-0. h) Update on District Projects Staff Recommendation: None Mr. Cardenas provided an update on this item. No action taken; not an action item. 7) Committee Reports/Comments a) Engineering Committee (Standing) - Has not met. b) Finance Committee (Standing) - Met May 6th; will meet again in July. c) Legislative Committee (Standing) - Meets in June. Most of the Board members will be attending Legislative Days in Sacramento next week. d) Parks, Recreation & Street Lighting Committee (Standing) - Met yesterday and reviewed the upcoming events and activities. Regular Board Meeting Minutes May 14, 2025 Page 4of5 e) Waste & Recycling Committee (Standing) - Meets in June. 8) Staff and General Manager's Report Nothing further to report. 9) Reports a) Director's Report Hays - Nothing to report. Mills - Nothing to report. Philips -= The Legal Counsel ad-hoc committee currently has an RFP out and is awaiting responses. Snyder - The Personnel Policy ad-hoc committee met and discussed the personnel policy,job descriptions, safety policy, and org chart. b) President's Report - Nothing to report. 10) Correspondence/information - The items in the packet were noted. 11) Review of Action Items a) Prior Meeting Action Items Completed b) Current Meeting Action Items - None Remove Section 1.8 from the District Strategic Plan and bring it back for approval. Contact CPS HR regarding the General Manager evaluation process. Distribute General Manager evaluation forms to the Board. Add a closed session item to the next meeting for the General Manager evaluation. 12) Set Agenda for Next Meeting - May 28, 2025 Add an update from Rojas Public Affairs 13) Recess to Closed Session The Board recessed to closed session at 5:57 p.m. Conference with Legal Counsel - Anticipated Litigation (Paragraph (2) of subdivision (d) of Gov. Code 5 54956.9) Two potential cases 14) Return to Open Session - Announcement of Reportable Action The Board returned to open session at 6:25 p.m. No reportable action was taken. 15) Adjournment With no further business before the Board, the meeting was adjourned at 6:26 p.m. Agenda materials can be viewed online at www.pphcsd.org Regular Board Meeting Minutes - May 14, 2025 Page 5of 5 Rhole. Sals Rebecca Kujawa, President of the Board Date Awwu Milllura - 5120125 Aimee Williams, Assistant Board Clerk Date