DORRIS CITY COUNCIL MINUETS REGULAR MEETING AT CITY HALL MONDAY APRIL 21st, 2025 ADJORNED TO MAY 5TH, 2025 AT 6:00pm Call to order: Abner Weed. Flag Salute: Abner Weed. Roll Call: Abner Weed, Donald Clontz, Rob Baldwin, Stan beck, & Barry Barkman. Business of the Audience: None. 1. Approval of Agenda: Mr. Clontz made a motion to approve the agenda with the amendments to remove items numbers 8 & 9, and add 18 G CDBG Heater. Mr. Barkman Seconded. Motion passed unanimously. 2. Siskiyou County Sheriff's Report: Deputy Anderson was present. Gave report on the number of calls for service for our" area (68 Calls) and the number or hours reported to have worked in Dorris forthe month of April. (370 Reported Hours). Deputy Anderson then went on to welcome our new officer, Deputy Wood. Discussion no action. 3. Fire Department Report: Fire Chief Matthew Smith Gave A Presentation on the progress of the volunteer fire department. Fire Chief gave a list of all the Fire and EMT trainings and projects the fire department is working on and will continue to work on. Including but not limited to draining the fire hydrants. Fire Chief also also mentioned he is working on getting more volunteers and is excited to welcome new members and hopes to have more soon. 4. Siskiyou county Sheriff's office would like to request that the fee be waived for May 8", 2025 meeting at city hall in regards to public safety, prepare for fire season, receive feedback on the Sheriff's office services, Cal Fire, County OES, UC Cooperative extension office, Code Enforcement; local officials may present their own emergency preparedness information: Mr. Beck Made a motion to approve the Siskiyou county Sheriff's office request to waye fees for the use of the City Hall building for the public safety meeting held on May 8". Mr. Baldwin seconded. Motion passed unanimously. 5. Approve agreement for Emergency response service between the County Service Area no. 4 Pleasant Valley fire zone ofincreased benefit and the City of Dorris: Fire ChiefMatt Smith Requested to have more time to talk over the contract and come to an agreement that is mutually beneficial. 6. Approve mutual aid agreement between the City of Dorris and The Butte Valley Fire Protection District: Brandon Criss Was has presentation on Approve mutual aid agreement between the City of Dorris and The Butte Valley Fire Protection District. He requested more time to work out the wording of the contract in a way that is mutually beneficial for both parties. 7. 120 W. 3rd street would like tickets canceled: 120 W 3rd was present inquiring on the parking tickets received and the municipal code for parking violations. She was informed of the way the municipal code works and why the ticket was issued the way it was. Discussion no action. 8. JD Bembry and Lacey Grace would like to get the farmers that aren't organic yet to become organic, get consignment packages of seeds and paperwork to bring a percentage of profit back to the community: Mr, Bembry Was present gave presentation on the use of consignment seeds to grow and harvest into bio deiseal for our framers to be a more organic, and bring money to the community. Council thanked him for attending but informed him of the ordinances currently in place that do not allow grow cites. Discussion no action. 9. Approve donation to the PBIS and ASB programs for the school to help kids stay motivated: Representative was absent added to future meeting. 10. 201 Triangle would like to discuss the water: 201 S Triangle St gave presentation on the state of the water. 201 triangle claims the water still smells. 201 Triangle also went on to say they did their own water testing and the test came back clean. 201 triangle request the water be "Over Chlorinated" to combat the smell. Council stated that the problem is being dealt with but time is needed to see results. Discussion no action. 11. Cedar point culvert: Public Works Lead Joe Leonard gaye presentation on Cedar point culvert. He states he noticed a plumed in pipe to pump water off of the field, to which he requested cedar point stop pumping in fears it could leak into the sewer system. With no resistance the pumping had stopped. Cedar point representative was also present and wanted to confirm the pumping had stopped and promise to not allow it to happen again. Discussion no action. 12. Adopt Resolution 25-07 Approval of Local Transportation fund claim for 25/26 year from the Local Transportation fund in the amount of $36,495.00: Mr. Baldwin made a motion to Adopt Resolution 25-07 Approval of Local Transportation fund claim for 25/26 year from the Local Transportation fund in the amount of$36,495.00. Mr. Barkman seconded. Motion passed unanimously. 13. Review water shut off notices: Mr. Weed suggested to look for a new way to send water shut off notices, as the current system uses a lot of city time, money and recourses. Mr. Weed Request the council consider other alternatives. Discussion no action. 14. Approve Lamb permit for 232 S Butte: Rob Baldwin made a motion to approve Lamb permit for 232 S Butte. Mr. Weed Seconded. Motion passed unanimously. 15. Approve Pig permit for 215 N Sage: Rob Baldwin made a motion to approve Pig permit for 215 N Sage.. . Mr. Weed Seconded. Motion passed unanimously. 16. Admin & Staff- Council Reports Financials a, Update on City Admin: City Admin Joanna Wynant Gave update, the hiring committee agreed to extend the application dead line and a meeting is scheduled for 05/06/25 to review applicants. Discussion no action. b, Update on Alley: Joanna Wynant gaye update on alleyways. Local law enforcement has recently been informed that council would like alleyways to be inspected, waiting on availability. Discussion no action. C. Update on Spruce up: City Admin Gave update, Spruce Up went well with no complications. Discussion no action. d. Update on Sulfur Water: Council stated that the problem is being dealt with but time is needed to see results. Discussion no action. e. Update on Badger: City Admin gave update on Badger Meter systems have been updated waiting on training. Discussion no action. f. Review LAFCO invoice: LAFCO invoice was presented to council for review. Discussion no action. g. CDBG Grant Heater For City Hall: City admin gave presentation on heater grant. CDBG Grant Writer request permission to continue applying for CDBG Grants for the heater. Mr. Weed Made a motion to allow the City's CDBG grant writer to continue applying for grants. Mr. Baldwin Seconded Motion passed unanimously. 17. Closed Session-Employee appointment, evaluation, dismissal pursuant to (Gov. Code 54957) Public Works: Closed 7:28pm. Reopened: 8:38pm. Council Discussed hiring high school kids to help during the summer. 18. Closed Session-Employee appointment, evaluation, dismissal pursuant to (Gov. Code 54957) City Clerk: Discussed water notice alternatives and went over water shut off laws. 19. Future Agenda: Agreement for Emergency response service between Dorris Volunteer fire department & Pleasant Valley, Mutual aid agreement between the City ofl Dorris and The Butte Valley Fire Protection District (Both set for first meeting in June). Donations to the PBIS and ASB programs for the school. City Clerk. Consent Agenda - Mr. Weed made a motion to combine and approve items A&B and approve the consent agenda. Mr. Baldwin seconded motion passed unanimously. a. Approval of Payment of Bills b. Approval of Minutes of the April 07, 2025 Abner Weed, Mayor Jocelyn Ibarra, City Clerk