April 2, 2019 Page 1 PABB01662 MINUTES Bloomfleld Borough Council April 2, 2019 Bloomfield Borough Council met this evening in regular session in the Bloomfield Borough Council Chambers with the following Council members present: President Malinda C. Anderson, Kevin C. Weller, Charles N. Summers, Vice President John J. Patterson VI, Eric S. Berger, and Karl L. Cless. Also present: Secretary Danielle Shope,, Borough Employee Damon Hartman, Mayor Arlis Krammes, HRG Borough engineer Michael T. Postick, BEO Harry Nazzaro, Water Authority representative C. Larry Weller, Perry County Times reporter Jim Ryan, Residents Robin Dum, Gloria Trostle, Gary Eby, Polly Eby, Nancy Pote, Nancy Tressler, Elizabeth Geesaman, Nancy Stahley, Burt W. Clouser, Madeline Rogers, Rick Rogers, Pierce L. Clouser Jr., Kathy Burkholder, Candidate for Commissioner Karen Anderson, and Perry County Baseball Team representatives Tim Rice and Rich Kline. President Anderson called the meeting to order at 7:00 p.m. MEETING OPENING Recording of the Meeting - President Anderson advised the attendees that the meeting was being recorded by the Council for the accuracy oft the minutes and stated that side conversations should be conducted in the hallway sO as to not disrupt the meeting or its recording and reminded everyone that talking when someone else is speaking also disrupts the meeting and affects the recording. President Anderson further requested that those individuals in the audience desiring to speak identify themselves prior to speaking and they have 3 minutes to present their concern. Individuals have 10 minutes to present their concern ift they are on the agenda. President Anderson stated that Council will not deviate from the agenda and any questions should be addressed during the appropriate portion oft the meeting. Approval of Minutes Councilman Summers made a motion, seconded by Councilman Weller, to approve the March 5, 2019 minutes as presented. Motion carried. Approval of Financial Report Vice President Patterson made a motion, seconded by Councilman Cless, to approve the financial report for March 2019 as presented. Motion carried. Resignation: Councilman Michael Smith Councilman Michael Smith submitted his resignation March 22, 2019. Councilman Summers made the motion to accept this resignation, seconded by Councilman Weller. Motion carried. Executive Session-The Borough Council left Council Chambers for an executive session at 7:03 p.m. Vice President Patterson made the motion to reconvene the regular April 2, 2019 Borough Council meeting at 7:42 p.m., seconded by Councilman Berger. Motion carried. President Anderson entertained the motion to appoint a committee to discuss the circumstances of a Borough Employee's continued employment. Councilman Berger made a motion to appoint a committee to do so, seconded by Councilman Weller. Motion carried. Councilman Summers made the motion to appoint President Anderson and Councilman Cless to be on said committee, seconded by Councilman Berger. Motion carried. April 2, 2019 Page 2 PABB01663 PUBLIC COMMENTS Nancy Pote on March 21, 2019 requested Right to Know information pertaining to the employment opportunity for a full time Maintenance Technician II that Bloomfield Borough advertised in the February 28th edition ofthe Perry County Times. She asked ifthe position was in addition to the two full time positions and the answer was "yes, ifneeded". Mrs. Pote asked Council to explain the verbiage ofthe advertisement which stated "full time position needed" VS. her answer of "ifn needed". She questioned why members of Council did not know another full time position was needed when they finalized the budget in December. She was told the advertisement did not require approval from the entire Council. Why not? Mrs. Pote went on to say/question what the costs of a third full time position would do to the Borough budget. She was concerned about a major financial hit for the tax payers ofthe Borough. She questioned how high a budgetary expenditure can go without all members of Council knowing what is going on. She went on to commend Mr. Ricky Robinson for the job he has done for the residents for the Borough for SO many years. Karen Anderson introduced herself as a candidate running for Perry County Commissioner and was just in attendance to listen. Mr. Tim Rice was there on behalf of the Perry County Baseball team and stated they were grateful for the use ofthe Borough field. He heard there might be some maintenance needed on the field and they are more than happy to give a monetary donation if need be. Mr. Rich Kline spoke on the use of the field by the twilight league and the 14 year olds and younger. He sent an email requesting some help to maintain the field. It is sand locked right now. It is safe to play on, but it is not "baseball ready". He said they have to buy diamondtex, which is baseball field dirt for proper drainage. They are asking approximately a $700 donation from the Borough to help defray the cost of load ofdiamondtex dirt. Solicitor Richard Wagner mentioned to Mr. Kline about the small games of chance organizations that are required to give away a certain percentage of the money they bring in on these games. Mr. Wagner suggested they try these organizations also. Mr. Rice said they were told to come to the Borough first because the VFW's and etc. give to the older teams. President Anderson then stated that last week she spoke to Mr. Jared Frey and he said that his adult team group is paying for the diamondtex. President Anderson stated the Borough has offered to use borough equipment to help spread it once it arrives. President Anderson suggested Mr. Rice and Mr. Kline coordinate the arrival and spreading ofthe diamondtex with Borough employee Mr. Hartman. President Anderson stated the borough is providing the paint for the grandstand, but it is up to the teams to provide the labor. Mr. Gary Eby stated his concern that Council is not responding to the personnel matter at hand. He respects the fact that they are taking it to committee. He would like to remind that committee that this employee has been an employee of New Bloomfield for a very long time. He asks they side with a loyal employee. Ifthe issue is a discipline issue, then that is a totally different matter. He questions the medical needs issue. Fire Company Land Development Plan Mr. Mike Postick received the full set of revised plans on March 28, 2019 from NavTech and he is reviewing the plans to make sure everything has been addressed and is satisfactory. Ifit is, he will let the Fire Company and NavTech know sO they can compile the final copy for Council signatures. President Anderson stated that this week the Fire Company did retain the services of a remediation group to begin tearing down the roof ofthe old Ford building. Unfortunately, work had to stop due to possible work injuries. Demolition will begin within the next two weeks. President Anderson said that towing of vehicles will begin if they are blocking the alley to the Post Office during ball games or any vehicles obstructing the construction zone. The bus stop will remain. April 2, 2019 Page 3 PABB01664 ENFORCEMENT Solicitor's Report - Solicitor Wagner spoke to the attorney representing one ofthe parties concerning the pump station. He is optimistic the matter would be resolved during this or next week. There is a hearing scheduled for April 14, 2019 in front of the Court wherein finality is to occur at that point. Mr. Wagner did say to the attorey that at this juncture he does not know how long the Borough will be drug along without the other parties making a definitive decision concerning that pump station. President Anderson asked if Council needed to set a date as to when to abandon the pump station ifthe parties in question do not come to an agreement to hand it over to the Borough. Mr. Wagner stated that could be done. President Anderson asked for Council's opinion. One councilman stated they probably should. This matter has been going on for five years of trying to get Lot 30 and the pump station for the people in the development. Councilman Cless made the motion that the Borough give them 90 days with the ability to have the Borough engineer inspect it to determine ifit is working properly. Mr. Mike Postick thought that was enough time. Councilman Berger seconded the motion. Motion carried. President Anderson directed Mr. Wagner to give them a 90 day notice. Enforcement Committee Report - Councilman Berger stated the property at 422 West High Street has a big shed that collapsed. Councilman Cless stated that shed is in Centre Township. Mr. Berger stated the truck that was ticketed in front of Councilman Summers' house is still there. Mayor Krammes stated BEO Nazzaro gave them a notice. President Anderson tasked the Committee to deal with this situation. Mayor's Report Mayor Krammes reported Mr. Morrison moved his stuff and some of his neighbors called and thanked her, but they also wondered why the Borough cannot do something about his breezeway. That is private property. Mayor Krammes reported there were 11 parking tickets given in March with 7 still unpaid. Borough Enforcement Officer's Report - BEO Nazzaro reported that he attended Naloxone training this month and can administer this life saving medication in case of overdose. He observed the cemetery flag was tattered and wrapped around the pole. After speaking to Cemetery management, he took it down and turned it over to the proper persons for disposal. He received complaints regarding a 4-wheeler on the street. He found the 4-wheeler and found the Fire Company was using it to complete work. He responded to a burning complaint, but found residents had fire in a metal fire holder, with water and a fire extinguisher nearby. He observed a vehicle in the school lot late at night with the key in the on position, lights on, and the gas gauge on E. He eventually spoke to the janitor who stated he had started the vehicle to warm it up, but the vehicle had issues that made it stall out. The following warnings were issued for the past month: wrong way parking-15; skateboards-6; uninspected vehicle/no plate/parked in ROW-1; Sidewalk parking-2; house #'s 1"-2; house #'s 2m6.4; trailer parked on street-1; hydrant parking-2; loose dogs-2; vehiçles parked on street without a plate-2; junk/trash-7; uninspected vehicle on street 1, warning-5; uninspected vehicle on street 2"d warning-2; uninspected vehicle on street 3rd warning-1. Mr. Nazzaro issued 4 separate warnings to a red pickup missing driver's side tire sO it was up on jacks, with 11/14 inspection and no plate parked on the sidewalk next to Chestnut St. in Borough ROW. Mr. Nazzaro stated there are several outstanding issues. The landlord of23 S. Carlisle St. has not repainted the house numbers to make them visible as requested by doorknockers and personal phone calls. On Chestnut Street, Judy Drum's son has several vehicle parking issues Mr. Nazzaro wished Council's attention to decide if tickets, citations or towing should occur. President Anderson suggested he continue to follow up on the blighted house issues, especially the one at 111 High Street. BEO Nazzaro suggested they meet with the solicitor and make sure everything is done legally before taken action on this particular situation. April 2, 2019 Page 4 PABB01665 ADMINISTRATIVE Announcements. and Correspondence President Anderson stated they are still missing two statements of financial interest which were due April 2, 2019. Those missing are from Mr. Jeff Trace and Mr. Kevin Fitzpatrick. The E-cycling collection date is tentatively scheduled for Saturday, June 1, 2019 at the Newport Fairgrounds. Water Authority Report - Mr. Albright was absent, SO no report. President Anderson did say that the Water. Authority is still meeting with DEP and plans for the submission for the construction ofthe new water tank are underway. Planning Commission Report - Mr. Fitzpatrick was absent, sO no report. President Anderson stated there is a Zoning Hearing Board meeting on Saturday April 6, 2019 in Council Chambers. Zoning/Permit Officer's Report - Mr. Albright was absent, sO no report. No new permits were issued for the month of March. Administrative Committee Report Councilman Cless reported he did some maintenance items. He received an initial inquiry regarding the lower level room for rent but there has been no follow up on the inquirers' part. He loaded the borough website software onto the Secretary's desktop computer for future access by the next IT user. FEMA/PEMA Report - Councilman Cless received the new official Flood Insurance Rate (FIRM) maps from PEMA and dispersed them to the Zoning Officer for future reference regarding administration of the floodplain ordinançe. PCBA/COG Mr. Albright was absent, sO no report. Capital Tax Collection Bureau Report - Councilman Cless reported the meeting will be April 17, 2019 at 7:00 p.m. AESTHETICS Aesthetics Committee Report Councilman Summers stated the baseball issue was already discussed. He ordered some basketball nets. He has a meeting next Monday with the committee. President Anderson reported she met with the man from Stumps and More and took him around to the trees that need trimmed or removed. He has submitted an estimate. She is also meeting with Boyer's tomorrow evening and Mr. Ken Miller from Millerstown for the third estimate. FINANCE, INSURANCE, AND SAFETY Finance, Insurance & Safety Report Vice President Patterson stated Pennian Bank had a special deal for CD's for Boroughs which was 2.68% for 15 months. He was able to put $250,000 total from the General and Sewer Accounts into several CD's. This is much better than the previous 8%. He emailed everyone and made this decision, because it was only good untill the 30th ofthis past month. April 2, 2019 Page 5 PABB01666 President Anderson asked Councilman Cless about the status of the traffic monitors which were discussed in December 2018. Mr. Cless has to call Joe from Penn Township to pick it up and fix it if needed. President Anderson asked Mr. Cless to pursue this. Grants no report. Personnel Committee Report - Since Mr. Smith resigned council will be addressing the matter brought forth by the previous motion on personnel. RIGHTS OF WAY & OTILITIES Rights of Way & Utilities Committee Report - Vice President Patterson reported they are getting real busy. Mr. Rehab is doing the casing work for the sewer pipes. This should be completed by April 12, 2019. They are installing a new rebuilt grinder at the sewer plant. This was a budgeted figure of$16,000. Mr. Patterson also reported the paving estimates have been received. This will involve Main Street on Church South to McClure Street, as well as Walnut Alley. The low price came in from RKL in Mechanicsburg at $41,200. $60,000 had been budgeted. He is not sure when this paving will begin. The cost is $16,000 which was budgeted for. ADA Sidewalks - HRG Engineer Mike Postick reported that he contacted SEDA/COG to obtain an update on the DeTraglia's continued efforts to submit to them the required contract paperwork. SEDA/COG stated that paperwork from a subcontractor is still outstanding. The Chapter 94 report Wasteload Management report for operating year 2018 has been completed and submitted to PA DEP. HRG recommends installing ADA ramps and crosswalks at three major intersections, namely Chestnut Street/West Main Street, Barnett Woods Road/East Main Street, and Barnett Street/South Carlisle Street. The estimate cost was $53,000. HRG hereby suggests an alternative option for design, bidding and construction whereby HRG completes surveying ofthe intersections and obtains the Highway Occupancy Permits ahead of time rather than including them as part ofthe contractor': S cost and responsibility. This should ensure a shorter construction schedule and greater efficiency. HRG has provided the Borough with a proposal to complete a 5-year Capital Improvement Plan to set forth necessary and potentially anticipated projects that the borough should or may need to conduct Borough improvements in the next five years. This will serve as a guideline and planning tool for the Borough. The cot is $4,950. Councilman Cless made the motion to accept this Capital Improvement Plan, seconded by Councilman Weller. Motion carried. Resignation of Councilman Weller Council received a letter of resignation from Councilman Weller because he is moving out of state. This is his last Council meeting. Counçilman Cless made the motion to accept this letter of resignation, seconded by Vice President Patterson. Motion carried. He was thanked for his service. Mr. Rich Kline changed his mind and is now asking the Borough to make a monetary donation to help with the maintenance of the baseball field instead ofl having Mr. Hartman do the work. The coach can put the manpower to it but it is the financial aspect that is tough. Councilman Cless mentioned that in previous years the baseball associations would come and ask for donations, but no one has done that in the past several years. Councilman Summers stated that he has done a lot of work at the field and no one has come to help. A new parking pad has been installed for the teams. He told Mr. Kline that no one has come to him with any of these issues before. Mr. Kline apologized stating he cannot fix the past but he can April 2, 2019 Page 6 PABB01667 influence the future. He understands he might have missed the deadline, but asked to be put on the agenda. President Anderson said this baseball donation will be put on the May agenda. CLOSING COMMENTS There being no further business, upon motion by Councilman Cless, seconded by Vice President Patterson, the meeting adjourned at 8:34 p.m. The next meeting is Tuesday, May 7, 2019 for a regular meeting at 7:00 p.m. Motion carried. Respectfully submitted, Kartleen miller Kathleen Miller, Assistant Secretary