CITY OF BARNESVILLE COUNCIL PROCEEDINGS January 8, 2024 Council met at 5:30 p.m. on Monday, January 8, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Reverend Jason Teal of the First Baptist Church of Barnesville gave the invocation. MEMBERS! PRESENT Mayor KellyG. Hughes Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Joseph Sims Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Mayor Pro Tem Bill Claxton STAFF PRESENT City Manager TimothyT. Turner City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Chief of Police Belinda Penamon ACTIONTAKEN BY COUNCIL On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously: approved the agenda. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously: approved the following minutes as circulated. December 4, 2023 Public Hearing December 4, 2023 Regular Council Meeting City Manager Turner gave the second reading of Ordinance No. 607 to change the Regular Council Meeting time from 5:30 p.m. to 6:30 p.m. Councilmember Shropshire voice his concerns about changing the time. He said he didn't see any reason for the change and he believed if it isn't broken, don't fix it. Councilmember McDaniel stated the Council has tried changing the time before and although he feels the idea has merit for having a work session, he agreed with Councilmember Shropshire and he was not 100% in agreement for the change. He also said it is the Council's responsibility to find out what's on the agenda and to get up to speed by communicating with the City Manager. Councilmember Hightower asked if the ordinance mentions a work session. City Manager Turner clarified if fonly mentions the time change. Mr. Hightower stated he thought at the workshop the Council had reached a consensus to start having work sessions in February. Councilmember Sims said he could go either way for or against the change, but he can see where it would bring more citizens to the meeting. Mayor Hughes said she believed the work sessions would definitely help the Council and she stated the Council has a lot that it needs to be doing. On motion by Councilmember Sims and seconded by Councilmember Hightower, Council approved Ordinance No. 607. The vote was 2 to 2. Councilmembers Sims and Hightower voted in favor for the time change and Councilmembers McDaniel and Shropshire voted against it. Mayor Hughes broke the tie in favor of the time change. Councilmember Hightower asked for clarification on the process for setting work sessions. Mayor Hughes said the Council would start off at 5:30 p.m. and see ifit's needed. City Manager Turner gave the second reading ofOrdinance No. 608 to adopt the Grass Ordinance. On motion by Councilmember McDaniel and seconded by Councilmember Sims, Council unanimously approved Ordinance No. 608. City Manager Turner gave the first reading of Ordinance No. 609 to adopt the Defined Benefit Retirement Plan Amendment. Mr. Turner reported the IRS has changed the rules and the City has to adopt this amendment as a formality. On motion by Councilmember McDaniel and seconded by Councilmember Sims, Council unanimously approved the reappointment ofIrvin Trice to the Three Rivers Regional Commission as thel Non-Public Member. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council approved the following 2024 City of Barnesville. Appointments as stated. 1) Senior. Judge Rob Morton Associate Judge Jim Granum Associate Judge - Kathy Martin 2). Auditor Mauldin & Jenkins 3) Engineer Carter & Sloope 4) Surveyor Steve Coleman 5) Physician Dr. Lee Woodall 6) Prosecuting Attorney Mark Irvin The vote was 3 to 1. Councilmembers McDaniel, Hightower, and Shropshire voted in favor of the appointments. Councilmember Sims was opposed. Councilmember Sims stated he would like to keep the appointments local and he has asked for the judges and prosecutors to be local, but he said he guess he has not been heard. City Manager Turner stated he recommends David Penland with Beck, Owen & Murray as the City's new full time attorney. Councilmember Sims made a motion to appoint Doug Smith. The motion died due to a lack ofa second. On motion by Councilmember Hightower and seconded by Councilmember McDaniel, Council approved David Penland as the City Attorney. The vote was 3 to 1. Councilmembers McDaniel, Hightower, and Shropshire voted in favor of the appointment and Councilmember Sims voted against it. Mayor Hughes asked the City Clerk to report on the Mayor Pro Tem appointment process. City Clerk Folson reported the Council generally rotates the appointment through each ward and the next appointment should be Ward 4. On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously: appointed Joseph Sims as the 2024 Mayor Pro Tem. CITY MANAGER'S REPORT City Manager Turner reported the Splash Pad is on course to open in the spring. He reported the City is looking for someone to repair the water fountains at Summers Field and the Depot. Mr. Turner also reported City Hall has new awnings and the signage for the side of the building is coming soon. He said the limb and household trash trucks are both up and running. COUNCIL REPORTS Councilmember McDaniel thanked City Manager Turner for the attention given to Mr. Bennison on Spencer Street. City Manager Turner reported the work is to begin this month. Councilmember McDaniel reported a street light repair is needed at 326 Pine Street. City Turner stated he would check on it and have it repaired. Mr. McDaniel said he liked the City Hall awnings and he asked that some attention be given to the worn and tattered flag. Mr. Turner reported he has a new flag to correct the problem. Councilmember Sims said the paving on Lafayette Street is looking bad. City Manager Turner said he'd look ati it. Councilmember Hightower expressed Happy New Year to everyone. He said he appreciates the City staff for responding to Ward 2 affairs. Councilmember Hightower inquired if there are any activities planned for the summer at the E.P. Roberts Center. City Manager Turner reported the City has partnered with Linda Olivier with Helping Hands tol have active programs this summer. Mr. Hightower asked for an update on repairs at the E.P. Roberts Center. City Manager Turner reported major roof repairs has been done, inside painting completed, ceiling tiles replaced, and some work done in both rooms. Councilmember Hightower thanked James and Vivian Parker for helping maintain the center. He reported a sign lying on the fence. City Manager Turner said he'd take care ofi it. Councilmember Shropshire asked for an update on Northside Village. Director of Utilities and Public Works Vereen and City Manager Turner reported the Electric Department has been tied up with construction projects and lake line power problems. They reported it is going to be a major project. Councilmember Shropshire asked what he needed to tell them. Mr. Vereen said they are welcome to call him. City Manager Turner said they're on our list and we will try to fix this by March. PUBLIC COMMENTS Mr. Mike Merritt of 550 Greenwood Street inquired about getting a home occupation business license as a renter. Councilmember Sims made a motion to have the City Manager and City Clerk issue Mr. Merritt a home occupation business license now and issue them on a case by case basis. The motion died due to a lack of a second. Mayor Hughes explained she believes the holdup is on the verbiage. Councilmember McDaniel inquired ifMr. Merritt's work will be done on or off site. Mr. Merritt said it will be mostly off site work. Councilmember McDaniel said the Council needs to come together and fix the ordinance. Councilmember Shropshire said the Council needs to discuss it more, but he asked if he could be given a temporary license. City Manager Turner said the ordinance says you have to be the owner, it can't be issued, and if issued, we will be violating our own ordinance. He reported he has been working with the City Attorney on this. Councilmember Shropshire asked the City Attorney about issuing a temporary license. Mr. Penland said the City would not be in compliance. Councilmember Hightower asked about the timeline to revise the ordinance. Mr. Penland said he could have the language by the end oft the week. Mr. Merritt also reported having a sewer issue. City Manager Turner said he' 'd look at it. Mr. Michael Rogers congratulated Madam Mayor Hughes. He thanked City Manager Turner for all his assistance with Lamar Arts at the Depot during his term as President that ended December 31, 2023. Mr. Rogers reported there will be a Members Meeting on Saturday from 6:00 p.m. to 8:00 p.m. Ms. Jane Huguely of 512 Thomaston Street said she owns a home also on Atlanta Street that has had problems with the sewer backing upi into the street. She reported she spent $4,000 last year to put new seweri in and she asked the Council to please fix the sewer. Mayor Hughes thanked Chief Penamon and her crew for their service and the response they give. She stated she doesn't think we appreciate them all enough. After no further business, on motion by Councilmember Hightower and seconded by Councilmember McDaniel, Council unanimously adjourned at 6:09 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE PUBLIC HEARING February 12, 2024 Council met at 4:30 p.m. on Monday, February 12, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 4:31 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERSI PRESENT Mayor Kelly G. Hughes Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Mayor Pro Tem Joseph Sims STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Community Development Director Niki Sappington Director ofUtilities and Public Works Richard Vereen Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously approved the agenda. Mayor Hughes stated the City of Barnesville is considering applying to the Georgia Department of Community Affairs for a Community Development Block Grant (CDBG) of up to $1,000,000.00. The purpose of the meeting was to obtain citizen input into the development oft the application and to review progress on previous CDBG grants (if applicable). Ms. Hannah Smith and Mr. Tyler Gregory of Allen-Smith Consulting presented the Proposed 2024 CDBG Project. Ms. Smith presented the following: 1) Purpose and Overview ofthe Community Development Block Grant Program 2) CDBG National Objectives 3) Discussion of the Proposed CDBG Project 4) Discussion of Previous CDBG Applications/Projects 5) Discussion of the Comprehensivel Plan 6) Discussion of Conflict of Interest 7) Fair Housing/Equal Opportunity 8) Section 3 Ms. Smith stated the Proposed 2024 CDBG is a $1,200,000.00 project that will be used for water and sewer improvements on Richardson Street. She stated there will be no displacement of the residents and no conflict ofi interest exists. Ms. Smith said the application deadline is in April and notification of approval will be in September or October. She reported the previous 2021 CDBG in the. Jackson Street area will close out this month. Ms. Smith responded to various questions from the Council. Ms. Smith also responded to questions from the public. Ms. Sylvia Bush inquired about the CDBG being used for housing. Ms. Smith reported CDBGs can be used for housing, but it will not be for this project. Ms. Olivia Banks inquired about street paving on the previous project. Ms. Smith reported there's only patching included for the previous project, but the new CDBG provides for complete street repairs. Mayor Hughes thanked Ms. Smith and Mr. Gregory for their presentation. Mayor Hughes stated the City of Barnesville and Town of Aldora are in the process of completing the update of the joint comprehensive plan. She stated the purpose of the public hearing was to inform the public that the draft comprehensive plan is available for review and will be submitted for formal review by the Department of Community Affairs and the Three Rivers Regional Commission. Community Development Director Sappington reported the City has been working on updating it for the past year by obtaining community input, forming a committee, providing public surveys online and at City Hall, and having an open house to discuss the strengths and weaknesses. Ms. Sappington informed the public the Draft Comprehensive Plan is available by contacting her at City Hall for review and update. Some areas she noted the plan includes are community vision, economic development, and tourism. Community Development Director Sappington noted the plan will be submitted to Three Rivers and the State for their review and then it will come back to the Council for approval. There were no comments from the public. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned at 4:50 p.m. Attached is a list of those present at the: meeting. Kelly G. Hughes, Mayor Tammy" T. Folson, City Clerk Clerk' s Notes: There were no special needs required. CITY OF BARNESVILLE PUBLIC HEARING February 12, 2024 Council met at 5:00 p.m. on Monday, February 12, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:00 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS. ABSENT Mayor Pro Tem Joseph Sims STAFF PRESENT City Manager Timothy" T. Turner City Clerk Tammy T.I Folson Director of Utilities and Public Works Richard Vereen Building and! Zoning Administrator Mike Aiken Chief of Police Belinda Penamon ACTIONTAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimouslyapproved the agenda. Mayor Hughes stated the purpose of the public hearing was to hear Application #24-01-01 to rezone 5.05 acres on the south side of Zebulon Street and the east side of Railroad Way aka Holiday Lane from R-2 Multi-Family to C-2 Commercial property for Christi Toney. City Manager Turner gave the first reading of Ordinance No. 610 to rezone the property. Building and Zoning Administrator Aiken reported the property is owned by Alan Conger and on January 11, 2024, thel Planning Commission unanimously recommended approval. Mayor Hughes asked if the applicant wished to address the Council. Ms. Toney stated she's under contract with the owners ofthe property and she's asking for the rezoning change for a truck, boat, and RV storage facility. Council discussed parking and traffic. Ms. Toney reported there will be cameras, a security gate, fencing, and buffers. Mayor Hughes stated the second purpose of the public hearing was to hear Application #24-01-02 to rezone 0.39 acres at 104 Swatts-Ginn Street from C-2 Commercial to PI Professional by Jeff Mason. City Manager' Turner gave the first reading ofOrdinance No. 611 to1 rezone the property. Building and Zoning Administrator Aiken reported also on January 11, 2024, the Planning Commission unanimously recommended approval. Mayor Hughes asked if the applicant wished to address the Council. Mr. Mason said the Professional zoning is more conducive in a residential neighborhood than a commercial area. He said he wants tol be able to rent for office use or an in home office. Mr. Mason reported it's a rental property now currently used by a CPA that hasn't had any complaints from the neighbors. After no further business, on motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously adjourned at 5:14 p.m. Attached is a list of those present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk's Notes: There were no special needs required. CITY OF BARNESVILLE COUNCIL WORK SESSION February 12, 2024 Council met at 5:30 p.m. on Monday, February 12, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS. ABSENT Mayor Pro Tem Joseph Sims STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Hightower and seconded by Councilmember Claxton, Council unanimously approved the agenda. CITY MANAGER'SI REPORT City Manager Turner: reported: 1. Summers Field Fountain He reported it's in terrible shape and he has received one quote to repair the fountain from Tristate Outdoor Services for $350,000, but he said he will continue looking for someone. Council discussed the sewage repairs needed near the fountain, what led to the fountain being beyond repair, how long it was in working condition (2014-2022), and for a former employee to come back and get it working. 2. Splash Pad - He reported it's coming along and expected to open in the Spring with a ribbon cutting ceremony and one employee to run it. 3. Partnered with 501(c)(3) for E.P. Roberts Center Summer Program He reported this will be done by Ms. Linda Olivier with Helping Hands and it will start in June. 4. Second reading of Retirement Plan Amendment He discussed the approved addendum required by thel IRS. 5. First reading ofl Home Occupation Amendment for renters He reported zoning will dictate what's allowed. Council discussed signage and the requirement for owners to give permission. MAYOR'S REPORT Mayor Hughes reported: 1. Janice and George Moore have sold the marble company and she requested a proclamation be done for them. 2. Barnesville Beautiful Campaign She requested that ambassadors be recommended by the Council for each ward for the purpose to clean up the City and make it bright and welcoming. She requested the names by the end oft the month. 3. Gordon Road Hill Realty Property She reported the apartments are deplorable and repairs are needed. She said she has contacted them, but it is a slow process. 4. Cities United Summit She reported she met with Representative Beth Camp on our infrastructure needs. 5.1 Food' Truck Ordinance She reported it's available on the website and at City Hall. She clarified the misperception that the City doesn't want food trucks. COUNCIL QUESTIONS The Council questions were: 1. Councilmember Hightower asked for clarification if the work sessions will cover only agenda items or other items. Mayor Hughes said they can bel both. She stated the purpose is to discuss things and talk about them before we get to the Council meeting. 2. Councilmember McDaniel reported problems with the lights at Greenwood Cemetery repeatedly going out. City Manager Turner said he'd get with thel Electric Superintendent and see what's feasible. After no further business, on motion by Councilmember Shropshire and seconded by Councilmember Claxton, Council unanimously adjourned at 6:24 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDINGS February 12, 2024 Council met at 6:30 p.m. on Monday, February 12, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERSI PRESENT Mayor Kelly G. Hughes Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS/ ABSENT Mayor Pro Tem Joseph Sims STAFF PRESENT City! Manager Timothy" T. Turner City Clerk" Tammy' T. Folson Director ofUtilities and Public Works Richard Vereen Chief ofPolicel Belinda Penamon ACTIONT TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Hightower, Council unanimously: approved the agenda. On motion by Councilmember Hightower and seconded by Councilmember Shropshire, Council unanimously approved the January 8, 2024 Regular Council Meeting minutes as circulated. Councilmember Claxton abstained from voting due to his absence at the meeting. Mayor Hughes read and presented the Black History Month proclamation to Mr. Dooly Barber. City Manager Turner gave the second reading of Ordinance No. 609 to adopt the Defined Benefit Retirement Plan Amendment. He stated it's being amended to conform with IRS rules. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously adopted Ordinance No. 609. City Manager Turner gave the first reading of Ordinance No. 612 to amend the Home Occupation Ordinance for renters. CITYMANAGER'S) REPORT Mayor Hughes reported this was covered in the Work Session. COUNCILI REPORTS Councilmember McDaniel congratulated the City Manager on the City Hall signs and he asked for an update on the flag on the front of City Hall. City Manager Turner reported a new flag will be put back up with an adjustment. Councilmember McDaniel reported street light problems on Pine Street. Councilmember Hightower thanked the City Manager and City staff for their response to Ward 2 concerns and he encouraged his constituents to continue to reach out to him. He thanked everyone for the outpouring oflove and support during the loss ofhis father. Councilmember Claxton echoed the signage at City Hall looks nice and he said it needs to continue on the: zoning building. He reported the limb truck service is better, but he noted additional driver training is needed due to the breaking of the sidewalks. Councilmember Shropshire echoed the same on the limb truck and he noted holes being in front of homes from it. He asked for an update on Northside Village. Director of Utilities and Public Works Vereen reported all the parts have been ordered and new wire willl be run. PUBLIC COMMENTS Ms. Sylvia Bush commended Chief Penamon for the police coordination for the Martin Luther King, Jr. March, but she suggested closing off a couple of streets next year due to the noise. Chief Penamon suggested speaking to those making the noise instead. Ms. Bush inquired about the process of being put on the agenda. City Manager Turner informed her the cut off time is 3:00 p.m. on Friday. She encouraged the gentlemen on the Council to work with the female Mayor. Ms. Juanita Fletcher reported the community is getting ready for Spring Break in April in the Myles- Wimberly Park for a fun day for kids. She reported on problems with the bathrooms and she asked if the City can provide two porta potties. City Manager Turner said he's going to work on the bathrooms. After no further business, on motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously adjourned at 7:02 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL' WORK SESSION March 4, 2024 Council met at 5:30 p.m. on Monday, March 4, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. City Manager Timothy' T. Turner gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Bill Claxton STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T.J Folson Director of Utilities and Public Works Richard Vereen Chief ofl Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Hightower and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Council discussed the rezoning request by Alan and Carol Conger for Christi Toney to rezone 5.05 acres at the intersection of Zebulon Street and Railroad Way aka Holiday Lane from R-2 Multi-Family to C-2 Commercial. After some discussion, Councilmember McDaniel stated he will make a motion in the regular meeting to table it. Council briefly discussed the rezoning request by Jeffrey R. Mason to rezone 0.39 acres from C-2 Commercial tol PI Professional at 104 Swatts-Ginn Street. Council also briefly discussed the proposed amendment to the Home Occupation Ordinance to allow renters ort tenant based businesses. MAYOR'S REPORT Mayor Hughes reported she has completed the newly elected officials training in Athens and she learned we are 1 of 118 cities designated as a City ofCivility. She suggested before the start of our regular meeting that we read the Civility Pledge. She announced the City will be participating in the Mayor's Reading Club for grades K-3 once we get it all together. She said she has emailed the Council about the Keep Barnesville Beautiful Campaign to help with the litter and trash cleanup. Council discussed thej program. Mayor Hughes stated our ordinance on vacant cars needs to be enforced. She reported the Moonflower Garden Club has expressed an interest to get more involved in front of the Police Department and E.P. Roberts Center. Council discussed the sewer moratorium and the engineers still coming to meet with the Council. COUNCILOUESTIONS Councilmember Hightower, Councilmember Shropshire, and Mayor Pro Tem Sims asked the City Manager about personnel and staffing vacancies, the current number of officers in the Police Department, and if staffing was adequate in the Police Department. City Manager Turner responded personnel and staffing vacancies would need to be discussed in executive session, but we currently have 19 officers and the department is doing fine. After no further business, on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously adjourned at 6:16 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL: PROCEEDINGS March 4, 2024 Council met at 6:30 p.m. on Monday, March 4, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the. American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem. Joseph Sims Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Bill Claxton STAFF PRESENT City Manager Timothy7 T. Turner City Clerk Tammy7 T. Folson Director ofUtilities and Public Works Richard Vereen Building and Zoning Administrator Mike Aiken Chief of Police Belinda Penamon ACTIONT TAKEN BY COUNCIL On motion by Councilmember Hightower and seconded by Councilmember McDaniel, Council unanimously approved the agenda. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimouslyaproved the following minutes as circulated. February 12, 2024 Public Hearing February 12, 2024 Public Hearing February 12, 2024 Work Session February 12, 2024 Regular Council Meeting City Manager Turner gave the second reading of Ordinance No. 610 to rezone 5.05 acres owned by Alan and Carol Conger for Christi Toney at the intersection of Zebulon Street and Railroad Way aka Holiday Lane from R-2 Multi-Family to C-2 Commercial. Councilmember McDaniel noted the property isi in Councilmember Claxton's ward and he is absent tonight. He said Mr. Claxton had raised questions about the traffic patterns. On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously tabled the rezoning request until the next meeting. City Manager Turner gave the second reading of Ordinance No. 611 to rezone 0.39 acres at 104 Swatts-Ginn Street from C-2 Commercial to P Professional by Jeff Mason. On motion by Mayor Pro Tem Sims and seconded by Councilmember Hightower, Council unanimously approved Ordinance No. 611. City Manager Turner gave the second reading of Ordinance No. 612 to amend the Home Occupation Ordinance to allow renters or tenant owned businesses. On motion by Mayor Pro Tem Sims and seconded by Councilmember Hightower, Council unanimously approved Ordinance No. 612. City Manager Turner read Resolution No. R2024-0001 to approve the 2024 CDBG Application. On motion by Councilmember Shropshire and seconded by Councilmember Hightower, Council unanimously approved Resolution No. R2024-0001. City Manager Turner read Resolution No. R2024-0002 to authorize Mayor Kelly G. Hughes and City Manager Timothy T. Turner to communicate the City's decision with respect to the MEAG Municipal Competitive Trust. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council approved Resolution No. R2024-0002. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously approved the reappointment of Sylvia Meyers to the Barnesville Housing Authority Board as the Resident Commissioner fora a one year term ending December 31, 2024. Mayor Hughes recognized Eddie Felton. Mr. Felton said he lives in Barnesville in the county and he is a veteran. He reported there are over 1,100 veterans in Lamar County that have been totally neglected. Mr. Felton announced a Veterans Forum will be held on May 151h at the Barnesville Civic Center beginning at 10:00 a.m. He said the forum will address how we look at and take care of our veterans, inform veterans of the benefits available to them, and provide an opportunity to talk to them one on one. Mr. Felton said the Veterans Affairs from Macon will be present also. He said the City and County need tol bej proactive, be willing to support any issue or situation when it comes to veterans, and we need to educate them more. Mayor Hughes thanked him for seeing the need and for reaching out to the vets and she said the Council will definitely support him and for him to let them know what they can do to help. She noted the Cityi is] proving the Civic Center for the forum. CITY MANAGER'S REPORT City Manager Turner reported the City is still working on the Splash Pad and opening day will be late April or early May. He called on Chief Penamon and she reported her and Sergeant Chris Landers have been working to secure law enforcement grants and they have brought in money for the department and the court for new equipment. Chief Penamon also reported the work done by Sergeant Landers and Community Development Director Niki Sappington has resulted in the department receiving money from Lamar Gives 365 for upgrades to the facility cameras. City Manager Turner also reported the annex sign has been ordered, the Ritz Park has been pressure washed, and he will be meeting with Matt Akins to discuss what to plant downtown. Mr. Turner further reported we have applied for the 2024 LMIG and we will be putting it out for bids soon. He said we will be putting a mail out in the bills regarding solid waste as to what we can pick up and what's prohibited. City Manager Turner reported at the Greenwood Cemetery, all lights have been fixed and replaced with LEDS. Councilmember Hightower asked about the street selection process for resurfacing. City Manager Turner said the streets are selected from previous lists first and then he and the Director ofUtilities and Public Works select the others. He reported TEA SPLOST funds haven't been used yet because he's holding and reserving them for repairs on the last CDBG project and Sims Street. Mr. Turner said there will also be another supplemental fund from DOT. COUNCILI REPORTS Councilmember McDaniel asked about paper bags or biodegradable bags not being acceptable for yard debris, he asked for the date the annex sign will be installed, and he asked about the flag on City Hall. City Manager Turner said it's best to have the yard debris loose, but biodegradable bags are okay. Councilmember McDaniel asked the City Manager to check with the landfill on this. Mr. Turner said the annex sign will be installed by the end of the month and he said the flag has to be put up with a guide wire. Mayor Pro Tem Sims commented our liquor stores are owned by one person and he doesn't think one person should. He said we need to look at our ordinance and have this changed. Mr. Sims said the welcome signs need attention. City Manager Turner said he'd have to look at the budget. Mayor Pro Tem Sims addressed Walter Geiger of the Herald Gazette about the police reports not being in the paper. Mr. Geiger said this is due to the police department changing software. Mayor Pro Tem Sims asked the City Manager if we have looked at a new fire station for this side of town. City Manager Turner reported they want too much for the property he was looking at, but he has an alternative option. Mr. Sims asked what the City is doing for Community Development Director Niki Sappington' 's retirement. Mr. Turner said he's waiting on the date from her. Councilmember Hightower thanked Mr. Felton for being here with us tonight and for providing the valuable information. He said he's glad the City is providing the Civic Center for the Veteran Forum and inquired if there was anything else he needed from the City. Mr. Felton reported the County said they will provide bag lunches for the vets. Councilmember Hightower applauded the Police Department and the Chief. He said during the rain storm, he appreciated the response to some concerns in Ward 2. Councilmember Shropshire inquired about the asphalt plans on 2nd and 3rd Street from Director of Utilities and Public Works Vereen. He asked for him to look at them even if just to patch them. Mr. Vereen said he'd look at it. Mayor Hughes thanked City Clerk Folson for all her hard work and gave her a gift of appreciation from the Council. PUBLIC COMMENTS There were noj public comments. Mayor Hughes thanked everyone for being here. On motion by Councilmember McDaniel and seconded by Councilmember Hightower, Council unanimously voted to enter into executive session to discuss real estate at 7:171 p.m.. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously voted to reconvene into regular session at' 7:44 p.m. City Manager Turner read Resolution No. R2024-0003. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of real estate. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Hightower, Council unanimously adjourned at 7:48 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING March 11, 2024 Council met at 5:00 p.m. on Monday, March 11, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:00 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton (via telephone) Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Timothy T. Turner City. Attorney David Penland with Beck, Owen & Murray Chief ofPolice Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved the agenda. On motion by Mayor Pro Tem Sims and seconded by Councilmember Shropshire, Council unanimously voted to enteri into executive session to discuss real estate. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously voted to reconvene into regular session. City Manager Turner read Resolution No. R2024-0004. On motion by Councilmember McDaniel and seconded by Councilmember Hightower, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of real estate. On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously instructed the City Manager to have the City Attorney to follow thru with the discussion made in Executive Session. After no further business, on motion by Councimember McDaniel and seconded by Mayor Pro Tem Sims, Council adjourned. Kelly G. Hughes, Mayor Timothy T. Turner, City Manager CITY OF BARNESVILLE PUBLIC HEARING April 1, 2024 Council met at 5:00 p.m. on Monday, April 1, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:00 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. City Manager Timothy T. Turner gave the invocation. Mayor Hughes read the Civility Pledge. MEMBERSI PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Cecil D. McDaniel, Sr. MEMBERS, ABSENT Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Building & Zoning Administrator Mike. Aiken Electric Superintendent. Jami Copeland Police Captain Ernie McWhorter Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Mayor Hughes announced the applicant was running late and asked if there were any comments from the public. Ralph Adamson stated he owns the building on the corner next to the Murphey Building and he's concerned about parking and their back door being at their front door. He said loft apartments in Macon have killed their downtown business and the apartments there have no business being on the main floor. Mr. Adamson said he was told parking would be on Railroad Street over the track, but he said he didn't think that is going to work. He told the Council if they wanted to kill downtown, then put the loft apartments. Mr. Adamson asked the Council to consider postponing until they have a better plan. Al Adamson reported parking hasn't been enforced until at least within the last few weeks. He said when he complained, he was told the City doesn't have a parking ordinance now. Mr. Adamson said we have always had a parking ordinance, but a parking ordinance will not be sufficient enough. He said his biggest concern is crossing Atlanta Street, the Depot, and Zebulon Street. Mr. Adamson concluded until there is a better plan that he doesn't think it's feasible. Jackie Faulkner of Red Bird Treasures said the apartments are a good idea, but we don't have the parking and iti is a problem. He offered as a solution parking on his property at the old Ford place on Zebulon and Greenwood Street. Mayor Hughes thanked everyone for their comments and told Mr. Faulkner she appreciated his willingness to work with the property owner on thej parking. Zach Westerfield presented to the Council his variance request and plan for the Murphey Building. He said he plans to completely revitalize and renovate the building for commercial and residential use. Mr. Westerfield reported he has no architectural designs yet. He reported his parking solution is to lease the parking lot from the City which will provide 30 spots for residents toj park. Mr. Faulkner addressed Mr. Westerfield and informed him he was willing to talk about tearing down his building to make a parking lot and sell parking spaces to certain businesses. Mr. Westerfield said he had consulted with a parking engineer and developers on another building nearby and it would only net 7 parking spaces, but he was not saying it wasn't an option. Councilmember McDaniel suggested the Council wait on ruling on the variance request until the gentlemen have had a chance to talk. City Manager Turner noted we can have loft apartments now downtown. He said the parking is there and Mr. Westerfield just wants to decrease the business part in front like he did at the Collier Building and add a few: more loft apartments in the back. Council further discussed parking. Councilmember McDaniel stated parking is going to be a problem. Mayor Hughes said it's up to the City to enforce parking and for the Police Department to issue citations and extend parking times for residents and this will also help the businesses downtown. Councilmember Claxton commented parking has been an issue with the building since it was built because it wasn'ta priority, but the alternative is to let it sit and fall down. He thanked Mr. Faulkner for coming forward and said he recognized this as an opportunity to solve the problem. Mayor Hughes stated the purpose of the public hearing was to present Application #24-02-01, initiated by Zach Westerfield and Southern Venture Partners LLC, for a variance request to increase the minimum floor area per dwelling unit of the non-commercial use of the first floor of 4, 6, & 8 Zebulon Street, Parcel B23-055, also known as the Murphey Building. The property is in Ward 1. City Manager Turner read Resolution No. R2024-0005 requesting a variance for the Murphey Building. Councilmember Claxton inquired from City Manager Turner the process for condemning Mr. Faulkner's property and the City doing the demolition and removing the building. City Manager Turner reported the City does offer a service to tear down structures and he told Mr. Faulkner to contact him to discuss further. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council tabled the variance request until the next meeting. The vote was 2 to 1 with Councilmember's Claxton and McDaniel in favor and Mayor Pro Tem Sims opposed. After no further business, Council adjourned at 5:55 p.m. Attached is a list oft those present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk's Notes: There were no special needs required. CITY OF BARNESVILLE WORK SESSION April 1, 2024 Council met at 5:30 p.m. on Monday, April 1, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:01 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Chief of Police Belinda Penamon gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Cecil D. McDaniel, Sr. MEMBERSABSENT Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Building & Zoning Administrator Mike Aiken Chiefc of] Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council unanimously approved the agenda. Council discussed the following: Alan and Carol Conger rezoning request for Christi Toney at the intersection of Zebulon Street and Railroad Wayakal HolidayLane Building and Zoning Administrator Aiken reported the Toneys have agreed to buy from the Congers the property for the RV tractor trailer parking area. He said the area will be fenced, secured, landscaped, gated, no overnight parking allowed, no water, sewer, or plumbing, but it will have electricity, a utility building for maintenance equipment, and no working on vehicles will be allowed. He said this will be a better use of the property considering the sewer problems were experiencing. Councilmember Claxton stated he will support it if there will be a vegetation border to shield the facility from Zebulon Street and the neighboring properties and the egress and ingress is changed from Zebulon Street to Railroad Way aka Holiday Lane. Appointment ofvoting delegate tol MEAG andl ECG City Manager Turner reported Community Development Director Niki Sappington has retired and a new voting delegate will need to be appointed to MEAG and ECG. He recommended Chief Finance Officer Tammy York. Authorizationt lpimetinGemgiaPamdl City Manager Turner discussed requesting authorization to invest City money in Georgia Fund 1 that gives a higher rate than banks and that is the investment pool other municipalities invest in and that our investment advisor Tony King has recommended. Truman Boyle Radio Communication City Manager Turner said Truman Boyle will be addressing the Council about our radio communication and leases. He said the Hog Mountain Tower needs to come down. Mayor Hughes reported there being a lot of calls about the limb truck and craters, the need for being more firm in enforcing our codes on abandoned vehicles and clean up of the streets and yards, sprucing up the front office ofCity Hall and lookingi into security cameras and buzzers, getting clogged grates cleaned out, and meeting with Ward. Ambassadors at 4 tomorrow to clean up the neighborhoods. After no further business and on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council adjourned at 6:21 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING April 1, 2024 Council met at 6:30 p.m. on Monday, April 1, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Mayor Pro Tem. Joseph Sims gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem. Joseph Sims Councilmember Bill Claxton Councilmember Cecil D. McDaniel, Sr. MEMBERS, ABSENT Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Building & Zoning Administrator Mike. Aiken Electric Superintendent. Jami Copeland Chief ofl Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Mayor Hughes presented a proclamation to George and Janice Moore of Barnesville Marble & Granite Company recognizing their contributions to the economic development and prosperity of Barnesville. Mayor Hughes read the Mayor's Reading Club Day proclamation to improve literacy in Grades K-3. Mayor Hughes presented a Garden Week Proclamation to the Moonflower Garden Club. Mayor Hughes presented Chris Butler of Chris N Grill with a certificate recognizing him as the recipient ofthe first food truck certificate issued in Barnesville. Mayor Hughes called on Chief Penamon at this time. Chief Penamon informed the Council Officer Michael Heintz has been named Officer of the Year. She complimented him for being a great asset to the department. Mayor Hughes recognized Chief Penamon and announced she is the 2024 Citizen of the Year. City Manager Turner gave the second reading of Ordinance No. 610 to rezone 5.05 acres owned by Alan and Carol Conger for Christi Toney at the intersection of Zebulon Street and Railroad Way aka Holiday Lane from R-2 Multi-Family Residential to C-2 Commercial. After some discussion, on motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved Ordinance No. 610 with the stipulations proposed by Councilmember Claxton that the ingress/egress: not be on Zebulon Street and a vegetation border be placed. At the request of Mayor Pro Tem Sims, City Manager Turner agreed to place at the double bridges a No Thru Trucks sign toj prohibit trucks from coming into town. City Manager Turner read Resolution No. R2024-0006 to appoint Chief Finance Officer Tammy D. York as the. Municipal Electric. Authority of Georgia Alternate Voting Delegate. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved Resolution No. R2024-0006. City Manager Turner read Resolution No. R2024-0007 to appoint Chief Finance Officer Tammy D. York as the Electric Cities of Georgia Alternate Voting Delegate. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved Resolution No. R2024-0007. City Manager Turner read Resolution No. R2024-0008 to authorize an investment in Georgia Fund 1. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously: approved Resolution No. R2024-0008. Mayor Hughes recognized Truman Boyle. Mr. Boyle gave a presentation to the Council on the radio communication on Hog Mountain. He discussed with the Council the need for having properly working emergency communication. CITY MANAGER'S REPORT City Manager Turner reported the signage for the Annex has been ordered and will be installed later this month. He informed the Council that Junior Patel owns only two liquor licenses. Mr. Turner also reported the Splash Pad is still on schedule to open the beginning ofMay. He said the City has been approved for the Supplemental LMIG to be used for asphalting the Water Treatment Plant parking lot. City Manager Turner said the Downtown Development Authority has completed the new downtown signs. COUNCILI REPORT Mayor Pro Tem Sims reported trucks are being parked on Gordon Road and Bradley Circle by drivers that live in Milner. He said these need to be moved and the area cleaned up. Councilmember Claxton noted the limb truck worked on Easter Sunday. He said to make sure to thank them. PUBLIC COMMENTS Diane Perry thanked the Electric Department for getting the lights back on promptly on Pine Street and Laurel Drive. After no further business, on motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously adjourned at 7:26 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE PUBLIC HEARING May 6, 2024 Council met at 5:00 p.m. on Monday, May 6, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:00 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem. Joseph Sims Councilmember Bill Claxton Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERSA ABSENT Councilmember Christopher Hightower STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T. Folson Building & Zoning Administrator Mike Aiken Chief ofPolice Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously approved the agenda. Mayor Hughes stated the purpose of the public hearing was to present Application #24-02-02 for a variance request to reduce side yard setbacks and to reduce the minimum heated space square footage. The side setbacks are requested to be reduced from twenty feet to five feet on one side and ten feet on the other side. The minimum heated space square footage is requested to be reduced from 1,500 square feet to 1,400 square feet. The property is located on College Drive, Parcel B30 046. Thej property is in Ward 3. City Manager Turner read Resolution No. R2024-0009 requesting a variance for a property located on College Drive (formerly Railroad Street). In the absence of the applicant Lorenzo Williams, Building and Zoning Administrator Aiken presented the application. Mr. Aiken stated he's seeing this as a common zoning problem. He informed the Council that Mr. Williams' request for the setbacks to be reduced will not hurt the area due to they are already lesser than the requirements in most areas. He noted the parcel is unusable as zoned and laid out. Council briefly discussed the request. Councilmember McDaniel commented we don't have a lot of buildable lots. Councilmember Shropshire said this will be setting up the property in line with others, he hasn't been approached with concerns, and we: need to get Barnesville growing again. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously approved Resolution No. R2024-0009. After no further business, on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously adjourned at 5:09 p.m. Attached is a list oft those present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk's Notes: There were no special needs required. CITY OF BARNESVILLE SPECIAL CALLED MEETING May 6, 2024 Council met at 5:30 p.m. on Monday, May 6, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem. Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Timothy T. Turner City Clerk Tammy T.J Folson Building & Zoning Administrator Mike Aiken Chief of Police Belindal Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Hightower, Council unanimouslya approved the agenda. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously voted to enter into executive session to discuss personnel at 5:32 p.m. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously voted to reconvene into regular session at 6:28 p.m. City Manager Turner read Resolution No. R2024-0010. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of personnel. After: no further business and on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council adjourned at 6:32 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING May 6, 2024 Council met at 6:30 p.m. on Monday, May 6, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:35 p.m. and asked everyone to stand for the Pledge of Allegiance to the. American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Timothy" T. Turner City Clerk Tammy T. Folson Building & Zoning. Administrator Mike Aiken Chief of Police Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKENI BY COUNCIL Mayor Hughes called for an amendment to the agenda. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously omitted #3 until the June meeting and added a Preliminary Resolution to the end. Council had a moment of silence for Mr. Clifford "Dooly" Barber. The moment of silence ended with prayer from Councilmember Hightower. City Manager Turner read Resolution No. R2024-0005 to approve a variance request for the Murphey Building. After some discussion and on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council approved the Murphey Building Variance. The vote was 3 to 2 with Councilmembers McDaniel, Shropshire, and Claxton voting in favor of the variance and Mayor Pro" Tem Sims and Councilmember Hightower voting against it. City Manager Turner read Resolution No. R2024-0011 to adopt the 2024-2044 Joint Comprehensive Plan Update for the City of Barnesville and the Town of Aldora. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved Resolution No. R2024-0011. Mayor Hughes recognized Adrian White. Mr. White expressed concern about coming up the drive thru at City Hall because it's hard to see to the left when you pull out. He requested a safety mirror be mounted on the pole in front of Badcock. Councilmember Claxton committed to buying the mirror if the City will install it. CITY MANAGER'S) REPORT City Manager Turner gave an update on the Splash Pad scheduled to open by the end of the month. He also gave an update on Sims Street. COUNCIL REPORT Mayor Pro Tem Sims reported the truck is back parking on Gordon Road and this needs to stop. Councilmember Hightower said he's continuing to work with City staff on Ward 2 concerns and other wards. Councilmember Shropshire asked for an update on the lighting at Northside Village. City Manager Turner reported the parts have been ordered and they have it on the schedule. PUBLIC COMMENTS Ann Mann, 141 Stafford Avenue, said this was her first time at a Council meeting and she appreciates all the work everyone does. She said she loves the Civility Pledge and encouraged all to live by it. Dorothy Carter, 323 Forsyth Street, said she's excited about Keep Barnesville Beautiful. She expressed concern about the trees on Mill Street, reported trash all over Myles-Wimberly Park, the garbage can being full, and there are weeds. She reported on Wilson Street, there are tree limbs and leaves out, and on Lyons Street, it needs to be power washed. Ms. Carter said at the E.P. Roberts Center, there is no lock on the handicap stall in the women's restroom, the Civic Center needs a touch up, potholes are at 303 and 305 Taylor Street that were reported three weeks ago, Forsyth Street looks ok, and appliances on front porches and over all blight need attention. She said the Council addressed the community need and comprehensive plan questions that she had. Ms. Carter said a study is needed on the Myles-Wimberly Park because it really needs attention and it should be maintained all the time. She asked that reappointments to positions be shared. Councilmember Hightower responded to Ms. Carter and commended all who want to have events at the Myles-Wimberly Park. He reported there was a successful community event on Saturday and the only negative, if there was one, was the amount of trash, but it has been taken care of. He encouraged those who use the park to maintain and keep it clean. Councilmember Hightower said CJ Allen is holding an event there soon and he'sp promised to make sure it's maintained. Juanita Fletcher, 120 Bradley Circle, reported limbs needing to be trimmed on Cherry Street, Akin Street, Sullivan Street, Crowder Street, and Zebulon Street because they're hitting and scratching the top ofthe school buses when they're doing their routes. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously voted to enter into executive session to discuss real estate at 7:07 p.m. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously voted to reconvene into regular session at 7:44 p.m. City Manager Turner read Resolution No. R2024-0012. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of real estate. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously gave the Mayor and City Manager permission to reach out to our attorney to research the titles on the parcels discussed in executive: session. On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council approved a Preliminary Resolution to suspend the City Manager until further notice from his duties. The vote was 3to 2.1 Mayor Pro Tem Sims, Councilmember Claxton, and Councilmember Hightower voted in favor ofthe resolution and Councilmember McDaniel and Councilmember Shropshire voted against it. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously adjourned at 7:50 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING May 14, 2024 Council met at 9:00 a.m. on Tuesday, May 14, 2024, in the Conference Room at City Hall at 109 Forsyth Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 9:00 a.m. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Clerk Tammy T. Folson Chief Finance Office Tammy D. York OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously voted to enter into executive session to discuss personnel at 9:01 a.m. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously voted to reconvene into regular session at 9:33 a.m. City Clerk Folson read Resolution No. R2024-0014. On motion by Mayor Pro Tem Sims and seconded by Councilmember Shropshire, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of personnel. City Clerk Folson read Resolution No. R2024-0015. On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously approved the resolution and appointed Tammy D. York as the Acting City Manager. Acting City Manager York read Resolution No. R2024-0016 to authorize Mayor Kelly G. Hughes and Acting City Manager Tammy D. York to communicate City decisions with respect to the MEAG Municipal Competitive Trust. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council approved Resolution No. R2024-0016. After no further business and on motion by Councilmember Shropshire and seconded by Mayor Pro Tem Sims, Council adjourned at 9:41 a.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL WORKSHOP May 29, 2024 Council met at 9:00 a.m. on Wednesday, May 29, 2024, at the MEAG Training Center, 148 Powerhouse Road, Forsyth, Georgia. Mayor Kelly G. Hughes called the meeting to order at 9:07 a.m. Councilmember Christopher Hightower opened the meeting with prayer. MEMBERS PRESENT Mayor Kelly G. Hughes Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. (arrived at 9:12 a.m.) Councilmember Cecil D. McDaniel, Sr. (left at 1:17 p.m.) MEMBERS. ABSENT Mayor Pro Tem Joseph Sims STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Water and Sewer Superintendent Jerry Moats Administrative. Assistant Sandra Puckett OTHERS PRESENT Chad Sipe, Carter & Sloope, Inc. Mark Hain, Carter & Sloope, Inc. Aaron Whittle, Carter & Sloope, Inc. Tony King, Crews & Associates ACTION TAKEN BY COUNCIL Acting City Manager York recognized the City Engineers Carter & Sloope, Inc. Mr. Sipe made a presentation to the Council on the issues with the City's sewer infrastructure. Hei talked about the existing sewer system, the problems seen, identified, and the captured data on the system. Mr. Sipe discussed with the Council solutions to the problems and the Trunk Lines. Mr. Hain discussed the City's spills. Acting City Manager York reported she has spoken with some developers about helping out by them paying for the camera work and she said they are on board. Next, Acting City Manager York recognized the City's Financial Advisor Tony King with Crews & Associates. Mr. King made a presentation to the Council on funding proposals for replacing the North Trunk Line of the City's sewer infrastructure. He talked about the City's current debt, credit rating, the funding program, and thel key features. Acting City Manager York discussed with the Council a 5 year schedule on paving the streets. She asked the Council to provide the top 3 roads needing repairs in their ward. Mrs. York reported on the Special LMIG, the current LMIG that's out for bid, and the patchwork quote she's requested. Acting City Manager York discussed proposed changes to the Facilities and Park Fees for the Civic Center, Womens Clubhouse, Depot, and Splash Pad and a proposed increase in taxes. After no further discussion and no action taken, on motion by Councilmember Claxton and seconded by Councilmember Hightower, Council unanimously adjourned at 1:19 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE PUBLIC HEARING June 3, 2024 Council met at 5:00j p.m. on Monday, June 3, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the: meeting to order at 5:02 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Reverend Mark Henson gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem. Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson City Attorney David Penland, Beck, Owen & Murray Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL Mayor Hughes said the public hearing being held pursuant to Section 2.28 of the City Charter will begin with public comments. She read and gave instructions to the speakers who had signed up to speak. Mayor Hughes called on Joyce Farmer who lives at 159 Yatesville Road in Barnesville in the County and she spoke in favor ofTim Turner being reinstated as City Manager. Mayor Hughes recognized Beverly Eskridge who lives at 130 Holmes Street who also spoke in favor of Mr. Turner and on his integrity. She said he deserves better from the officials that represent this town. Mayor Hughes called on Jere Moore who lives at 102 Rose Avenue who spoke in favor of Mr. Turner as well. Mayor Hughes called on Dr. Christine Ehrenberg who lives at 136 Charleston Lane in Milner and she also spoke in favor ofhim. Mayor Hughes recognized Kevin Cole who lives at 227 Unionville Road and is a Lamar County resident, business owner, and 2002 graduate of the school system who spoke in favor of Mr. Turner. He said he thinks the resolution was questionable. He challenged the Council and citizens of Barnesville to look into the motivation for his suspension. Mayor Hughes called on Richard Stanley of 102 (B) Main Street and he donated his 3 minutes to Mr. Turner if needed. Mayor Hughes called on Heather Stanley of 102 (B) Main Street and she also donated her 3 minutes to Mr. Turner. Mayor Hughes next recognized Dan Williams who lives at 144 Holmes Street and he asked because this happened so suddenly, what support did the City Council give to him, was the mistake his alone to make and if not, why does he stand alone in his defense, and what kind of counseling was provided to him as al representative of the City. Mayor Hughes finally called on Tonya Eubank who lives at 145 Rocky Branch Road and who said she was here to support Tim. Mayor Hughes turned over the hearing to City Attorney David Penland of Beck, Owen & Murray and he gave his opening statement. Mr. Penland began by saying as the Chief Administrative Officer, Tim Turner was responsible for overseeing, directing, and supervising all departments, offices, and agencies of the City during his tenure as City Manager. He said he has failed to uphold the duties to the detriment oft the City and its residents. Mr. Penland added to be clear, this is not about him personally, but this is about his action and inactions as City Manager. He laid out in detail how Mr. Turner failed to uphold his duties by causing the City to lose a $1 million Community Development Block Grant (CDBG) from the Georgia Department of Community Affairs for the purpose of improving the City's outdated sewer facilities by him failing to submit the Comprehensivel Plan Update prior to the deadline. He also noted the City stands to lose $2.4 million from the American Rescue Plan Act (ARPA) from the federal government if the funds are not obligated by December 31, 2024 and the City will have to return the funds due to the failure of Mr. Turner to obtain the last easement required from the State. Mr. Penland said this could affect the City's ability to receive future federal funds and negatively affect its bond rating. He finally noted Mr. Turner's failure to submit three reports, the Government Management Indicator Survey (GOMI), the Wage and Salary Report, and the Hotel and Motel Tax Report, to the Department of Community Affairs (DCA) in a timely manner has affected the City's ability to receive DCA funding. He also said Mr. Turner has been unwilling to cooperate with the Municipal Electric Authority of Georgia (MEAG), Department of Transportation (DOT), and developers. Mr. Penland said these are the reasons for his suspension as City Manager and for the Council's consideration for removing him as City Manager today. Mr. Tim Turner gave his opening statement. He reported he came to work for the City in 2016 as Assistant City Manager under City Manager Kenny Roberts and learned as much as he could. Mr. Turner said Council voted unanimously and appointed him City Manager and on May 11, 2022, he signed his contract and he reported he has worked tirelessly for 2 years. He said he did his job. He said he's not saying he didn't make mistakes. Mr. Turner said what was stated in the resolution could have been fixed and he was working on it. Mr. Penland presented his case on behalf of the City. He called his first witness, Laura Nichole "Niki" Sappington, and swore her in. Ms. Sappington responded to several questions from Mr. Penland. She testified her position with the City was Community Development Director and she served 26 years with the City prior to her retirement. She reported she had numerous problems communicating with Mr. Turner. Ms. Sappington described the process and her involvement and duties in the 2024 Comprehensive Plan Update. Ms. Sappington said the last portion of this plan, the Community Work Program, was not completed and she did not have the authority to obligate the City to those tasks, but she had to due to no response from Mr. Turner on two occasions after being contacted by the state. Ms. Sappington added she worked on more than 10 CDBGs during her time with the City and although there are no guarantees, the City had not failed to receive grant funding. She reported some other projects that should have been addressed under the leadership of Tim Turner were redistricting and a research project with the Georgia Tech Center for Economic Development for strategic analysis of downtown. Councilmember McDaniel questioned Ms. Sappington on the timeline as to what happened to the work completed on November 30 by the Comprehensive Plan Committee. She clarified the process and timeline. Mr. Penland called his second witness, Tammy Denise York and swore her in. Ms. York responded to several questions from Mr. Penland as well. She testified she was the Chief Finance Officer (CFO) for the City and she has been employed with the City for 18 years. Ms. York said as CFO, she managed the City's finances. Ms. York provided two examples where a lack of communication was a problem with personnel and outside organizations, MEAG, Electric Cities of Georgia (ECG), and ESG. She discussed the deadlines on multiple reports, GOMI, Wage and Salary Report, Hotel and Motel Tax Report, and ARPA. Mr. Penland called his final witness, Tammy Terrell Folson and swore her in. Mrs. Folson responded to several questions from Mr. Penland also. She testified she was the City Clerk and she has served the City for 29.5 years. Mrs. Folson also said she had problems communicating with Mr. Turner. Mrs. Folson reported Mr. Turner had moved City records on two occasions without notifying her as the Official Custodian of Records. She also reported that the storage rooms which held City records were being used for storage of his and his friends' personal belongings. Mrs. Folson said as the Open Records Officer, he has compromised the City records by placing previously marked documents in unmarked boxes. At this time, Mr. Turner had his time for rebuttal. He responded to the testimonies given by the City witnesses. Mr. Turner said he did his job, but he's not saying he didn't make mistakes. He questioned Mayor Hughes' actions concerning his suspension. Mr. Turner expressed everything that had occurred could be fixed and it was not grounds for termination. On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously voted to recess at 6:26 p.m. until 6:30 p.m. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council entered backi into the Public Hearing at 6:34 p.m. On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council voted to remove Tim Turner as City Manager. Council individually addressed Mr. Turner directly. Mayor Hughes called for the vote to terminate Mr. Turner. The vote was 3 to 2 with Mayor Pro Tem Sims, Councilmember Claxton, and Councilmember Hightower in favor. Councilmembers McDaniel and Shropshire were opposed. After no further business, on motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously adjourned at 6:47 p.m. and reentered the regular council meeting. Attached is a list of those present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk' 's Notes: There were no special needs required. CITY OF BARNESVILLE COUNCIL PROCEEDING June 3, 2024 Council met at 6:30 p.m. on Monday, June 3, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:32 p.m. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council voted unanimously to go into recess. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously called the: meeting back out of recess at 6:50 p.m. Clayton Andrews gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson City Attorney David Penland, Beck, Owen & Murray Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councimember McDaniel, Council unanimously approved the agenda. On motion by Councilmember Shropshire and seconded by Mayor Pro Tem Sims, Council approved the following minutes. Mayor Pro Tem Sims, Councilmember Hightower, and Councilmember Shropshire voted in favor of approving the minutes and Councilmember Claxton and Councilmember McDaniel abstained. March 4, 2024 Work Session March 4, 2024 Regular Council Meeting March 11, 2024 Special Called Meeting April 1, 2024 Public Hearing April 1, 2024 Work Session April 1, 2024 Regular Council Meeting May 6, 2024 Public Hearing May 6, 2024 Special Called Meeting May 6, 2024 Regular Council Meeting May 14,2024 Special Called Meeting May 29, 2024 Council Workshop Acting City Manager York gave the first reading of Ordinance No. 613 to amend the 2023-2024 Schedule of Fees, Charges and Rates for a proposed increase on the Facilities and Park fees for the Civic Center, Womens Clubhouse, and the Depot Plaza. Councilmember Hightower requested the admission be kept free for the Splash Pad for the first season and that his request be placed in the minutes. Acting City Manager York read Resolution No. R2024-0017 to adopt an Inducement Resolution for thei intent to issue water and sewer bonds. Ms. York clarified this is an inducement resolution only and the Council is not voting on a bond resolution. She stated if the City gets the bond that this will reimburse the City of its expenses. On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously approved Resolution No. R2024-0017. Council discussed the appointment of Matthew Butler as Commissioner for a 5 year term ending June 1, 2029 to the Barnesville Housing Authority Board. Councilmember Hightower asked for the appointee to be present in the future. On motion by Councilmember Hightower and seconded by Councilmember Shropshire, Council approved the appointment with a vote of 3 to 2 with Councilmember Hightower, Councilmember Shropshire, and Councilmember Claxton in favor. Mayor Pro" Tem Sims and Councilmember McDaniel voted against the appointment. CITY MANAGER'S REPORT Acting City Manager York reported. there was a very nice turn out at the grand opening of the Splash Pad with different age groups in attendance. She reported she's looking for grant money for thel Myles-Wimberly Park and Nellie Wimberly Park. Ms. York also reported Matt Akins will start planting soon downtown. She reported on the road projects being done on Warsaw Street, Edgewood Circle, and Sims Street and the patchwork being done all over town. Councilmember Shropshire thanked Acting City Manager York for the paving done on Annie M. Harris Drive and Mayor Hughes thanked her for her very informative report. PUBLIC COMMENTS Michael Rogers of Sullivan Street said in February he asked the Council to upgrade the abandoned car ordinance. He asked for the prisoners to clean up Annie M. Harris Drive. Mr. Rogers reported patchwork is still needed on Gordon Road and there is a lot of unusual activity at night at the Splash Pad and he asked the Police Department to patrol. Rosemary Lewis of3031 Forsyth Street said it was nice being at the Splash Pad ribbon cutting and she asked how the ages for adult supervision are determined. Acting City Manager York said this was taken from the previous pool rules. Ms. Lewis recommended moving the age to 12 and under. Courtney Claxton of Greenwood Street requested the minutes and agendas be updated online. Mayor Pro Tem Sims reported he received his 4/10/24 power bill on 5/31/24. He noted the late fees and he asked the City to look at waiving them for the customers. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned at 7:19 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE WORK SESSION July 1, 2024 Council met at 5:30 p.m. on Monday, July 1, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Bill Claxton STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Police Captain Ernie McWhorter Chief of Police Belinda Penamon ACTION TAKENBY COUNCIL Council discussed the following Regular Council Meeting agenda items: 1. 2022-2023 Annual Audit, 2. Ordinance No. 613 to amend the 2023-2024 Schedule of Fees, Charges and Rates related to Facilities and Park fees for the Civic Center, Womens Clubhouse, and Depot Plaza, 3. Resolution No. R2024-0018 to appoint the Municipal Electric Authority of Georgia (MEAG) Voting and Alternate Voting Delegates, 4. Resolution No. R2024-0019 to appoint the Electric Cities of Georgia (ECG) Voting and Alternate Voting Delegate, and 5. Piedmont Green Power (PGP) Consent to Assignment and Agreement. Mayor Hughes reported on Mayor Pro Tem Sims being recognized by the Georgia Municipal Association (GMA) for completing 40 hours of training during the Annual Convention. Mayor Hughes and Acting City Manager York updated the Council on talks with U.S. Senator Jon Ossoff and Georgia State Representative Beth Campbell to get financial assistance for the City's failing sewer infrastructure. Council reported on their classes held in Savannah during the Annual Convention. They gave the Acting City Manager projects to be done in their wards. Council also discussed the Splash Pad, enforcement of the Alcohol Ordinance, and the work being done on the Short Term Rental Ordinance. After no further business and on motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council adjourned at 6:09 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING July 1, 2024 Council met at 6:30 p.m. on Monday, July 1, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the. American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro' Tem Joseph Sims Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS. ABSENT Councilmember Bill Claxton STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T.I Folson Police Captain Ernie McWhorter Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously amended the agenda to exclude the. June 3, 2024 Regular Council Meeting minutes. On motion by Councilmember Shropshire and seconded by Mayor Pro Tem Sims, Council unanimously approved the June 3, 2024 Public Hearing minutes. Mayor Hughes presented the State Certification Plaque for the Barnesville Police Department to Chief Penamon and Captain McWhorter. The 2022-2023 Annual Audit was presented to the Council by City Auditor Lucas Hand with Mauldin and Jenkins. The City was given a completely clear opinion and he attributed it to Acting City Manager York's hard work. He told the Council they're in good hands going forward. On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved the 2022-2023 Annual Audit. Acting City Manager York gave the second reading of Ordinance No. 613 to amend the 2023-2024 Schedule of Fees, Charges and Rates regarding the Facilities and Park fees for the Civic Center, Womens Clubhouse, and the Depot Plaza. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously approved Ordinancel No. 613. On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved Resolution No. R2024-0018 and appointed Acting City Manager Tammy D. York as the Voting Delegate and City Clerk Tammy T. Folson as the Alternate Voting Delegate to the Municipal Electric Authority of Georgia (MEAG). On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved Resolution No. R2024-0019 and appointed Acting City Manager Tammy D. York as the Voting Delegate and City Clerk Tammy T. Folson as the Alternate Voting Delegate to the Electric Cities ofGeorgia (ECG). On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously approved Resolution No. R2024-0020 authorizing a change of signatory for the City's bank accounts. On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved thel Piedmont Green Power (PGP) Consent to Assignment and Agreement. CITY MANAGER'S REPORT Acting City Manager York reported on her active projects list. PUBLIC COMMENTS Barnesville Housing Authority Commissioner Matthew Butler introduced himself to the Council. Dorothy Carter of 323 Forsyth Street reported concerns to the Council throughout the City and applauded Mr. Butler for his service on the Barnesville Housing Authority Board and Ms. York's project list. She said she thinks the City Councilman should meet with their constituents and hear their concerns. Fire Chief Kelvin Chute invited everyone to the Fire Department's 150th Anniversary celebration on August 5, 2024 from 5:00 p.m. to 7:00 p.m. at Summers Field Park. Councilmember Shropshire commented on the trees on Mill Street. Councilmember Hightower responded to Ms. Carter's challenge and said he would be meeting with Ward 2 and all City constituents for them to come and share their concerns before the end of summer. Nurse Manager Sherry Farr of the Lamar County Health Department invited everyone to a caregiver workshop for those caring for people with Alzheimer' s, dementia, and memory issues on July 17from 12:00 p.m. to 2:00 p.m. at the Civic Center. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Hightower, Council unanimously adjourned at 7:17 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING July 24, 2024 Council met at 5:00 p.m. on Wednesday, July 24, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:00 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERS! PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammiel D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Police Captain Ernie McWhorter Chief ofPolice Belinda Penamon City Attorney David Penland, Beck, Owen & Murray ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously approved the agenda. Acting City Manager York gave the first reading of Ordinance No. 614 to amend the 2023-2024 Schedule of Fees, Charges and Rates related to the Water and Sewer Rate Structures. Ms. York discussed and explained the proposed rate increases for 2024-2027 needed for debt coverage. Councilmember Hightower expressed concern about the constituents and the impact on them. He requested the City do as much as it can to share with the public what we're doing, why, and the benefit to them through social media and the newspaper. Acting City Manager York noted she's looking for other money sources to help. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously voted to enter Executive Session to discuss personnel at 5:14 p.m. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously voted to recess Executive Session and reenter the Special Called Meeting at 5:14 p.m. Acting City Manager York introduced new City Accountant Chana Smith. Mrs. Smith addressed the Council and thanked them for the opportunity. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council reentered Executive Session at 5:18 p.m. On motion by Mayor Pro Tem Sims and seconded by Councilmember Shropshire, Council exited Executive Session at 5:58 p.m. Acting City Manager York read Resolution No. R2024-0021 to show compliance with the Open Meetings Law. On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved Resolution No. R2024-0021. After no further business, on motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously adjourned at 6:03 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE WORK SESSION August 5, 2024 Council met at 5:30 p.m. on Monday, August 5, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Building and Zoning Administrator Mike Aiken Electric Superintendent Jami Copeland City Attorney David Penland Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Council discussed the following Regular Council Meeting agenda items and other concerns: 1. The need to amend the Regular Council Meeting agenda to remove the Fire Department Proclamation, 2. Amanda and Kelly Garrett to address the Council regarding the Alcohol Ordinance, 3. Karen McCarron's: appeal on the denial of an Air BNB, 4. Councilmember Hightower's Words of the Ward 2 meeting, 5. Garbage carts not being returned from the curb, 6. The noise ordinance, 7. Establishing an entertainment district, 8. Bridging the gap with Gordon State College, and 9. The Depot sign. After no further business and on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council adjourned at 6:09 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING August 5, 2024 Council met at 6:30 p.m. on Monday, August 5, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D.S Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy" T. Folson Director ofUtilities and Public Works Richard Vereen Building and Zoning Administrator Mike Aiken Electric Superintendent Jami Copeland City Attorney David Penland Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously amended the agenda to delete the Fire Department 150" Anniversary Proclamation. On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council unanimously approved the following minutes as circulated. June 3, 2024 Regular Council Meeting July 1, 2024 Work Session July 1, 2024 Regular Council Meeting July 24, 2024 Special Called Meeting Acting City Manager York gave the second reading of Ordinance No. 614 to amend the Schedule of Fees, Charges and Rates related to the Water and Sewer Rate Structures. After much discussion, on motion by Mayor Pro Tem Sims and seconded by Councilmember Shropshire, Council unanimously approved Ordinance No. 614. County Nurse Manager Sherry Farr addressed the Council informing them of the services provided by thel Lamar County Health Department. Amanda and Kelly Garrett of Smoking Axes addressed the Council asking for a variance to sell alcohol at their business at 16 Zebulon Street. Karen McCarron addressed the Council to appeal the zoning decision denying a business license forl her to operate a vacation rental Air BNB on Stafford Avenue. CITY MANAGER'S REPORT Acting City Manager York reported on her project list. Council also discussed Milner's sewer, shrubbery on Hwy 36 and Thomaston Street, placing a welcome sign on Veterans Parkway at Sohel Batliwala's property, and the Myles-Wimberly Park design done by the University of Georgia students. Mayor Hughes recognized Chief Penamon for serving on the panel at the Georgia Chiefs Association. PUBLIC COMMENTS Rosemary Lewis of 303 Forsyth Street asked the Council to consider long term rentals along with Air BNBs. Adrian White of 205 Jackson Street addressed the Council about safety concerns on Mill Street and Jackson Street due to excessive speeding in Ward 3, the need for a red light at the Waterworks, a crosswalk at the E.P. Roberts Center, and speed brakes. Tammy Smith announced the Downtown Development Authority is having a kickoff to sell bricks on August 23 at the fountain and she reported the fountain needs cleaning. Dorothy Carter of 323 Forsyth Street asked if the E.P. Roberts Center was ever considered as being the Welcome Center. She reported the Three Rivers Workforce Development Business Liaison Ronald Williams works to train the workforce and help develop careers with students through internships. Ms. Carter asked for an update on the prioritizing of streets for paving. She stated the City ordinances need a lot of work and asked that blight be considered. Shannon Rainey of Forsyth Street addressed the Council about abandoned: houses. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously voted to go into executive session to discuss personnel at 7:53 p.m. On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously voted to reconvene into regular session at 8:16 p.m. Acting City Manager York read Resolution No. R2024-0022. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of personnel. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned at 8:20 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING August 13, 2024 Council met at 2:00 p.m. on Tuesday, August 13, 2024, at City Hall in the Conference Room at 109 Forsyth Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order. MEMBERS PRESENT Mayor Kelly G. Hughes Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower STAFF PRESENT Acting City Manager Tammy D. York Water and Sewer Superintendent Jerry Moats Electric Superintendent Jami Copeland Civic Center Manager Felicia Vereen City Accountant Chana Smith Chief ofPolice Belinda Penamon ACTION TAKEN BY COUNCIL City of Thomaston Economic Development Director Taylor Smith made aj presentation to the Council and provided information on establishing a Downtown Entertainment District. Some items discussed were: 1. Blight Tax 25 times the accessed value of the property, 2. Basic Property Maintenance Ordinance, and 3. Downtown Zoning Cannot use building for storage Council adjourned at 3:00 p.m. Kelly G. Hughes, Mayor Tammy D. York, Acting City Manager CITY OF BARNESVILLE BUDGET WORKSHOP August 19, 2024 Council met at 3:00 p.m. on Monday, August 19, 2024, at City Hall in the Conference Room at 109 Forsyth Street, Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 3:06 p.m. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims (arrived at 3:22 p.m.) Councilmember Bill Claxton Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Christopher Hightower STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson City Accountant Chana Smith ACTION TAKEN BY COUNCIL Acting City Manager York presented the Proposed 2024-2025 Budget to the Council and the Council reviewed, considered, and discussed the Proposed 2024-2025 Revenue and Expense Budget. Acting City Manager York proposed to the Council a budget of$18,237,881. She noted a 2% increase in the General Fund and Electric Fund and a modest 8% increase in the Water Fund for debt coverage on the bonds. Acing City Manager York said we're doing a rollback this year on the property taxes because of the increase in the water and sewer rates, but she noted next year, she will ask for the rollback to be stopped. The millage rate proposed for 2024 is 2.876 mills. After no further discussion, on motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously adjourned at 5:10 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE PUBLIC HEARING September 3, 2024 Council met at 5:00 p.m. on Tuesday, September 3, 2024, in the Courtroom at 100 Mill Street, Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:01 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Fire Chief Kelvin Chute City. Attorney David Penland Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously approved the agenda. The purpose of the public hearing was to receive public comments on the Proposed 2024-2025 Budget. There was no public present and no public comments given. Council discussed a comparison of the 2023-2024 and the 2024-2025 Budgets, new purchases, pay raises, an increase in the Fire Department's retirement, Wanda Brothers' request to be placed on the agenda for the next meeting to discuss her purchasing signs through donations for residential and recreational areas, and updating and/or replacing the City's historic signs, welcome signs, parking after hours signs, and pedestrian crossing signage. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned 5:24 p.m. Attached is a list ofthose present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk's s Notes: There were no special needs required. CITY OF BARNESVILLE WORK SESSION September 3, 2024 Council met at 5:30 p.m. on Tuesday, September 3, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:31 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Fire Chief Kelvin Chute City Attorney David Penland Chief of] Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Shropshire and seconded by Mayor Pro Tem Sims, Council unanimously approved the agenda. Council discussed the following Regular Council Meeting agenda items and other concerns: 1. Recognizing the Lamar County Recreation Department 10U Baseball Team with aj proclamation for finishing 3rd Place in the World Series, 2. Al Fire Department Proclamation observing its 150th Anniversary, 3. Dr. Green of Gordon State College coming to address the Council, 4. First Reading ofOrdinance No. 615 on the Proposed 2024-2025 Budget, 5. Approval of Resolution No. R2024-0023 for the renewal of the Speed Detection Device Permit, 6. Bid recommendation to award the bid contract on the sewer infrastructure improvements, and 7. The many improvements in the City, paving, striping, and patchwork, pedestrian crossways, and the parking lot agreement. After no further business and on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council adjourned at 5:54 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING September 3, 2024 Council met at 6:30 p.m. on Tuesday, September 3, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Fire Chief Kelvin Chute City Attorney David Penland Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember McDaniel and seconded by Councilmember Shropshire, Council unanimously approved the agenda. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the following minutes as circulated. August 5, 2024 Work Session August 5, 2024 Regular Council Meeting August 13, 2024 Special Called Meeting August 19, 2024 Budget Workshop Mayor Hughes presented a proclamation to the Lamar County Recreation Department 10U Baseball Team recognizing their winning season and finishing 3" in the World Series. Mayor Hughes presented a proclamation to the Barnesville Fire Department recognizing its 150" Anniversary. Dr. Donald J. Green, President of Gordon State College, thanked the Council from all the faculty, staff, and students for the warm welcome provided to the students their first week on campus. Dr. Green informed the Council of the quarterly regional growth roundtable the college sponsors. He expressed his appreciation oft the relationship with the City. Acting City Manager York gave the first reading of Ordinance No. 615 to adopt the 2024-2025 Operating Budget, set the 2024 Ad Valorem Tax Rate, and amend the 2023-2024 Operating Budget. Acting City Manager York read Resolution No. R2024-0023 for the renewal of the Speed Detection Device Permit. On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved Resolution No. R2024-0023. Acting City Manager York reported she's received bids on the North Trunk Line. She stated the low bid was given by McLeroy for $2.5 million and she recommended for the Council to accept it. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved and awarded the bid contract on sewer infrastructure improvements to McLeroy. CITY MANAGER'S REPORT Acting City Manager York reported on her project list. Council also discussed the status on the tire pickup policy and the process of notifying citizens of code violations. PUBLIC COMMENTS There were noj public comments. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously voted to go into executive session to discuss real estate and personnel at 6:56 p.m. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously voted to reconvene into regular session at 7:59 p.m. Acting City Manager York read Resolution No. R2024-0024. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of real estate and personnel. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously voted to hold an executive session as part of the October 7th meeting in order to discuss thel hiring ofaj permanent City Manager. After no further business, on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously adjourned at 8:04 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING September 5, 2024 Council met at 5:00 p.m. on Thursday, September 5, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:01 p.m. Councilmember Christopher Hightower gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Sammie D. Shropshire, Jr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Administrative Assistant Sandra Puckett City Accountant Chana Smith Chief of Police Belinda Penamon ACTIONT TAKENBY COUNCIL On motion by Councilmember McDaniel and seconded by Councilmember Hightower, Council unanimously approved the agenda. Acting City Manager York gave the second reading of Ordinance No. 615 to adopt the 2024-2025 Operating Budget, set the 2024 Ad Valorem Tax Rate at 2.876 mills, and amend the 2023-2024 Operating Budget. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved Ordinance No. 615. After no further business, on motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously adjourned at 5:05 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE WORK SESSION October 7, 2024 Council met at 5:30 p.m. on Monday, October 7, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERSI PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Fire Chief Kelvin Chute Electric Superintendent Jami Copeland Chief of Police Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved the agenda. Council discussed the following Regular Council Meeting agenda items and other concerns: 1. A Retired Educators Proclamation recognizing their service, 2. Recognition of the Barnesville Police Department on receiving the Georgia Governor' s Office ofHighway Safety Grant for speed and seatbelt safety, 3. Recognition ofthe City Clerk for receiving State Certification, 4. The need to omit from the agenda the first reading ofOrdinance No. 616 to adopt the International Property Maintenance Code, 5. Approval of Resolution No. R2024-0025 authorizing a change of signatory to the City's bank accounts, 6. Wanda Brothers to address the Council about directional signs, 7. Downtown Christmas Decorations, 8. An Executive Session to discuss real estate and personnel, 9. Update on the Myles-Wimberly Park renovations, and 10. The corridors coming into town. After no further business, on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council adjourned at 6:21 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING October 7, 2024 Council met at 6:30 p.m. on Monday, October 7, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT Acting City Manager Tammy D. York City Clerk Tammy' T. Folson Director of Utilities and Public Works Richard Vereen Electric Superintendent Jami Copeland Fire Chief Kelvin Chute Administrative Assistant Sandra Puckett Chief of Police Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember Hightower, Council unanimously approved the agenda with the exception and omission of the first reading ofOrdinance No. 6161 to adopt the International Property Maintenance Code. On motion by Councilmember Shropshire and seconded by Mayor Pro Tem Sims, Council unanimously approved the following minutes as circulated. September 3, 2024 Public Hearing September 3, 2024 Work Session September 3, 2024 Regular Council Meeting September 5, 2024 Special Called Meeting Mayor Hughes presented a proclamation recognizing Retired Educators Day next month and their service to the community to several retired educators in attendance. Mayor Hughes recognized the Barnesville Police Department for all their hard work and for obtaining the Georgia Governor's Office of Highway Safety Grant for $24,605 for speed detection, seatbelt safety, and installing infant and toddler car seats. Mayor Hughes recognized the City Clerk for obtaining and completing State Certification. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved Resolution No. R2024-0025 authorizing a change of signatory to the City's bank accounts. Wanda Brother addressed the Council to discuss her directional signage project that will provide crafted signs that show pride in our community. CITY MANAGER'S REPORT Acting City Manager York reported on her active projects list. PUBLIC COMMENTS Diane Perry of 101 Maple Drive thanked the Mayor, Acting City Manager, City staff, and all workers for the improvements going on all around town. She expressed her dissatisfaction with follow up from Councilmembers McDaniel, Shropshire, and Claxton. Councilmember Hightower responded he's in tune with Ward 2, he has had a Town Hall Meeting, Words oft the Ward 2, and he asked Acting City Manager York to look at all our facilities. Councilmember McDaniel reported he rides his ward once a week. Rosemary Lewis of 303 Forsyth Street reported she thoroughly enjoyed the Buggy Days fireworks and she appreciated the Council for looking into the short term rentals. Sylvia Bush of 130 Parkview Drive asked for an update on the ambassadors from each ward. She expressed concern over the two men walking with guns on their shoulders in the Buggy Days parade. She said she didn't think it was appropriate because of the climate and gun control. She reported she would be speaking with the Chamber. Juanita Fletcher of 120 Bradley Circle asked that larger signs be placed at Summers Field. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously voted to enter into executive session to discuss real estate and personnel at 7:06 p.m. On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council voted to reconvene into regular session at 7:53 p.m. Acting City Manager York read Resolution No. R2024-0026. On motion by Mayor Pro Tem Sims and seconded by Councilmember Shropshire, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of real estate and personnel. On motion by Mayor Pro Tem Sims and seconded by Councilmember Hightower, Council unanimously authorized the City Manager and City Attorney to prepare a contract for a land swap on what was discussed in executive session. On motion by Councilmember Shropshire and seconded by Councilmember Hightower, Council directed the City Manager to proceed with discussions on the Northside Village property with the Housing Authority. On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously publicly announced Tammy York as the final candidate for the position ofCity Manager and a decision will not be made until after 14 days. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned at 7:59 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING October 24, 2024 Council met at 3:00 p.m. on Thursday, October 24, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 3:04 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gaye the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Tammy D. York City Clerk TammyT. Folson Director of Utilities and Public Works Richard Vereen Water and Sewer Superintendent Jerry Moats City Accountant Chana Smith Chief ofPolice Belinda Penamon OTHERS PRESENT City Financial Advisor Tony King, Crews & Associates, Inc. Bond Counsel Blake Sharpton, Butler Snow City Attorney John O'Neal, Beck, Owen & Murray ACTION TAKEN BY COUNCIL On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved the agenda. City Manager York gave the first reading of Ordinance No. 616 to adopt a Bond Ordinance for Water and Sewerage Revenue Bonds Series 2024: Tony King addressed the Council and gave a summary and overview of what the City is doing. He noted the City has a Rating of A with a good outlook that was confirmed by Standard and Poor's. Mr. King reported the City will receive a significant decrease in interest costs, the Bonds will be rated AA, and a competitive sale for the bonds was conducted at 10:00 a.m. this morning where six bids were: received and Robert W. Baird & Co., Inc. was awarded the bid. He explained the process and thej purpose fori the meeting tomorrow morning. On motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously appointed Tammy York as City Manager and directed the City Attorney toj prepare an employment agreement. After no further business, on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously adjourned at 3:15 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE SPECIAL CALLED MEETING October 25, 2024 Council met at 9:00 a.m. on Friday, October 25, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 9:00 a.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Tammy D. York City Clerk Tammy7 T. Folson Director ofUtilities and Public Works Richard Vereen Electric Superintendent Jami Copeland Water and Sewer Superintendent Jerry Moats City Accountant Chana Smith Chief of Police Belinda Penamon ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. City Manager York gave the second reading of Ordinance No. 616 to adopt a Bond Ordinance for Water and Sewerage Revenue Bonds Series 2024. On motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously approved Ordinance No. 616. After no further business, on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously adjourned at 9:04 a.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE WORK SESSION November 4, 2024 Council met at 5:30 p.m. on Monday, November 4, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:31 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Tammy D. York City Clerk Tammy T. Folson Director ofUtilities and Public Works Richard Vereen Electric Superintendent Jami Copeland Fire Chief Kelvin Chute Chief of Police Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Council discussed the following Regular Council Meeting agenda items and other concerns: 1. Bamnesville-Lamar County Industrial Development Authority Board Reappointment of William Tuttle, 2. Barnesville-Lamar County Industrial Development Authority Board Appointment ofDr. Don Green, 3. Joint Planning Commission Board Reappointment of] Lavetrece Walker, 4. Keep Barnesville Beautiful, 5. Moving Regular Council Meeting time from 6:30 p.m. to 6:00 p.m., 6. Downtown Tree Lighting, 7. Barnesville featured in the Georgia Cities magazine, 8. Movies at the Ritz Park, 9. New Businesses Opening - Mavis Tire, Taco Bell, and Domino's, and 10. An Update on the Bonds After no further business, on motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously adjourned at 5:57 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk CITY OF BARNESVILLE COUNCIL PROCEEDING November 4, 2024 Council met at 6:30 p.m. on Monday, November 4, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for thel Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City ofCivility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D.S Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Tammy D. York City Clerk Tammy T. Folson Director of Utilities and Public Works Richard Vereen Electric Superintendent Jami Copeland Fire Chief Kelvin Chute City Accountant Chana Smith Chief ofPolice Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION' TAKENI BY COUNCIL On motion by Councilmember Hightower and seconded by Councilmember Shropshire, Council unanimously approved the agenda. On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council unanimously approved the following minutes as circulated. October 7, 2024 Work Session October 7, 2024 Regular Council Meeting October 24, 2024 Special Called Meeting October 25, 2024 Special Called Meeting On motion by Councilmember Hightower and seconded by Councilmember Claxton, Council unanimously approved the reappointment of William Tuttle to the Bamesville-Lamar County Industrial Development Authority Board for a four year term, ending December 31, 2028. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously approved the appointment of Dr. Don Green to the Barnesville-Lamar County Industrial Development Authority Board for a four year term, ending December 31, 2028. On motion by Councilmember Shropshire and seconded by Councilmember Hightower, Council unanimously approved the reappointment ofI Lavetrece Walker to the Joint Planning Commission Board for a one year term. CITYI MANAGER'S REPORT Acting City Manager York reported on her active projects list. PUBLIC COMMENTS Kelly Garrett of Smoking Axes asked for an update on obtaining an alcohol variance for his business. City Manager York reported the City has to go through a lot of Code and do its due diligence. On motion by Councilmember McDaniel and seconded by Mayor Pro Tem Sims, Council unanimously voted to enter into executive session to discuss personnel at 6:58 p.m. On motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council voted to reconvene into regular session at 7:20 p.m. City Manager York read Resolution No. R2024-0027. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously approved the resolution and executive session documents that showed compliance with the Open Meetings Law and confirmed Council entered in executive session for the discussion of personnel. After no further business, on motion by Councilmember Claxton and seconded by Councilmember Shropshire, Council unanimously adjourned at 7:25 p.m. Kelly G. Hughes, Mayor Tammy" T. Folson, City Clerk CITY OF BARNESVILLE PUBLIC HEARING December2, 2024 Council met at 5:00 p.m. on Monday, December 2, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 5:01 p.m. and asked everyone to stand for the Pledge of Allegiance to the. American Flag. Councilmember Sammie D. Shropshire, Jr. gave the invocation. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. MEMBERS ABSENT Councilmember Christopher Hightower STAFF PRESENT City Manager Tammy D. York City Clerk Tammy T. Folson Director ofUtilities and Publix Works Richard Vereen Building & Zoning Administrator Mike Aiken Chief of Police Belinda Penamon OTHERS PRESENT City Attorney Davidl Penland ACTION TAKEN BY COUNCIL On motion by Councilmember Claxton and seconded by Councilmember McDaniel, Council unanimously approved the agenda. Mayor Hughes stated the first purpose of the public hearing was to present Application #24-10-01 to amend the City Code, Chapter 14, Building and Building Regulations, to add a new Article 5 governing Short Term Rentals and to add the definition of Short Term Rental to Section 210, Specific Definitions and also for a text amendment to the Zoning Ordinance, Sections 610 (R1A), 615 (RIB), 617 (R1C), and 620 (R2) to allow as a conditional use Short Term Rentals. City Manager York gave the first reading of Ordinance No. 617. Council had a lengthy discussion on the proposed ordinance that would allow Short Term Rentals and Air BNBs to be approved city wide on a case by case basis by the Council. The Council posed several questions and concerns. Building And Zoning Administrator Aiken reported the current ordinance doesn't permit these in the City. City Attorney Penland noted the proposed ordinance provides for an application process that the applicants must abide by and if they comply with the requirements, the application would be granted. He also noted there are punitive provisions included in the ordinance. Karen McCarron stated this would be a money maker for her business and a business opportunity for the City. She further said she is willing to follow the ordinances. Rosemary Lewis added there would be an ordinance in place and the City would be monitoring the process sO she doesn't see a problem. City Manager York said another purpose oft the public hearing was to present Application #24-10- 02 for a text amendment to the Zoning Ordinance, Sections 610 (R1A), 615 (RIB), and 617 (RIC) to allow as a conditional use Bed and Breakfast Inns. She gave the first reading of Ordinance No. 619 and Ordinance No. 618. After much discussion, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously voted to table Ordinance No. 617, 618, and 619 until next year after the Council has had a work shop to discuss further. Mayor Hughes stated the City of Barnesville has completed a portion of the FY 2006 Community Development Block Grant Project #06b-x-085-2-3191 for the redevelopment of the Railroad Street neighborhood. She said the final purpose of the public hearing was to discuss the completed activities, to receive citizen comments, and to close out the project. City Manager York noted the public hearing is just a formality to close out the project in order to ask for a waiver from the Georgia Department of Community Affairs. She noted the City eliminated blight in the area. Mayor Hughes called for comments from the public. There were no public comments. After no further business, on motion by Councilmember Shropshire and seconded by Councilmember McDaniel, Council unanimously adjourned at 6:06 p.m. Attached is a list oft those present at the meeting. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk Clerk's Notes: There were no special needs required. CITY OF BARNESVILLE COUNCIL PROCEEDING December2, 2024 Council met at 6:30 p.m. on Monday, December 2, 2024, in the Courtroom at 100 Mill Street in Barnesville, Georgia. Mayor Kelly G. Hughes called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of Allegiance to the American Flag. Councilmember Christopher Hightower gave the invocation. Mayor Hughes read the City of Civility Pledge. MEMBERS PRESENT Mayor Kelly G. Hughes Mayor Pro Tem Joseph Sims Councilmember Bill Claxton Councilmember Christopher Hightower Councilmember Sammie D. Shropshire, Jr. Councilmember Cecil D. McDaniel, Sr. STAFF PRESENT City Manager Tammy D. York City Clerk Tammy T. Folson City Accountant Chana Smith Administrative Assistant Sandra Puckett Chiefof Police Belinda Penamon OTHERS PRESENT City Attorney David Penland ACTION TAKEN BY COUNCIL On motion by Mayor Pro Tem Sims and seconded by Councilmember McDaniel, Council unanimously approved the agenda. On motion by Councilmember Claxton and seconded by Mayor Pro Tem Sims, Council unanimously approved the following minutes as circulated. November 4, 2024 Work Session November 4, 2024 Regular Council Meeting City Manager York gave the first reading of Ordinance No. 620 to change the Regular Council Meeting time from 6:30 p.m. to 6:00 p.m. City Manager York read Resolution No. R2024-0028 to adopt the Georgia Interlocal Risk Management (GIRMA) First Responders PTSD Application and Participation Agreement to add firefighters. On motion by Mayor Pro Tem Sims and seconded by Councilmember Claxton, Council unanimously approved Resolution No. R2024-0028. CITY MANAGER'S REPORT City Manager York reported on her active and completed projects list. Council asked several questions and made comments regarding items on her list. PUBLIC COMMENTS Michael Rogers addressed the Council about the systemic problem of abandoned vehicles in the City that he has brought before the Council previously. He also reported on Annie M. Harris Drive. Mr. Rogers expressed his disappointment with his concerns not being addressed in the last 12 months. He further commented the outer City needs to be taken care of as well. Jan Huguely of 512 Johnson Street stated the City looks gorgeous. She commented the parking downtown is not suitable for large bed trucks and she asked the City to look into having parking only for mid-size and smaller cares only. COUNCIL REPORTS Council gave updates on their Wards. After no further business, on motion by Councilmember McDaniel and seconded by Councilmember Claxton, Council unanimously adjourned at 7:07 p.m. Kelly G. Hughes, Mayor Tammy T. Folson, City Clerk