Thursday April 10, 2025, Special Meeting 6:30 PM The City Council of the City of Robert Lee, Texas, met in Special Session at the City Hall at 6:30 p.m. on April 10, 2025. Present: Mayor Steven Arens, Council Members: Josh Tennison, Mike Stephens and Jonathan Torres, and Brantly Robertson Staff: City Administrator Amanda Mendoza, City Superintendent Clayton Brickey. Absent: Council Members: Sklyer Rainwater Call to Order, Quorum Determined, Meeting Declared Open Proclamations and Presentations Consent Agenda Regular Agenda A. Hazard Mitigation Plan Grant- Mayor Authorization Discussion: Mayor. Arens has asked the council to authorize him to submit ajoint application for a grant opportunity to hire a consultant to create and implement a Hazard Mitigation Planfor Coke County. This plan would allow Robert Lee, Bronte, Coke County and its residents to access federal grant opportunities for Hazard Mitigation improvements. Shawn Baxter; the regional director OfTDEM, was also present to answer any questions the council asked. The grant is a reimbursement grant with the applicant needing to pay 25% ofthe cost to hire a consultant. This percentage would be broken upfurther between Bronte, Robert Lee, and the County. Payments can also be made in kind with labor and research regarding the Hazard Mitigation Plan. Motion by Mayor Pro Tem Mike Stephens to authorize Mayor Arens to apply for the grant opportunity to hire a consultant to complete the Hazard Mitigation Plan with the City of Bronte and Coke County. Seconded by Council Member Brantly Robertson. Vote 4-0, motion carried. B. Sewer Plant - Options to Remove Excess Sludge Discussion: The plant is a state offailure due to afilament bacteria that lives in the plant. This filament bacteria slows down the dewatering process, not allowing the plant to waste as often as it needs. The excess sludge in the plant has delayed the contractors hired by the ARPA grant. They cannot begin construction until the buildup ofsludge is removed. Eric Lopez with WTC Engineering reached out to AquaZyme for a lease agreement for a dewatering box and polymer unit that will be able to remove the sludge for the contractors to begin. Motion by Council Member Jonathan Torres to approve ofthe agreement with AquaZyme for the 6-month rental of the Dewatering Box and Poly Unit for an initial cost of $4,760.00 and a monthly rental of $2,750.00. Seconded by Council Member Josh Tennison. Vote 4-0, motion carried. C. Update- Closed Bank Accounts Council Exits to executive session at 7:36 PM to discuss the Closed Bank Accounts. Council Returns from executive session at 8:27 PM. No action taken, discussion only. D. Consider Alternative Reclaimed Water Options for Mountain Creek Golf Course Thursday April 10, 2025, Special Meeting 6:30 PM Discussion: Due to the Sewer Plant exceeding its limit for E. Coli in the treated water; the Golf Course is unable to use the reclaimed water to maintain the greens. They have partnered with the Volunteer Fire Department to transport water once a week to maintain the greens around the club house. They had set up a bulk water account with the office for the purchase ofthe water: Noel Tinkler asked to be updated as soon as they can begin watering once more once the E. Coli levels no longer exceed the permitted amount. Reports = Saved for Regular April Meeting Mayor Administrator Superintendent Requests for Future Agenda Items Adjournment Motion by Council Member Josh Tennison to adjourn the Special City Council Meeting at 8:28 PM. Seconded by Council Member Jonathan Torres. Vote 4-0, motion carried. ATTEST: StevenArens, Mayor - - 1 Amanda Mendoza, Gity Administrator