Hamilton Economic Development Corporation Meeting Minutes On this the 5th of May 2025 the Hamilton Economic Development Corporation convened in regular session at 5:30 p.m. at the Hamilton Economic Development Corporation Office located at 108 North Bell Street, Hamilton, Texas 76531, with notice of meeting giving time, place, date, and subject having been posted as described in Chapter 551 ofthe Texas Government Code. HEDC Board Members Present: HEDC Board Members Absent: Riley Gardner Vice- President Debbie Grieve President Brian Haile Treasurer Richard Buchanan Secretary Mandy Blackwell Board Member Terry Baize Board Member HEDC Staff Present: City of Hamilton Stacey Morris City Administrator Brooke Waters - City Secretary Visitor(s): 8. CALLTO ORDER AND ANNOUNCE, A OUORUM IS PRESENT. Vice -President Riley Gardner called the meeting to order and announced the presence of a quorum at 5:33 p.m. 9. CITIZENS COMMENTS. 10. CONSENT AGENDA. 11. REGULAR AGENDA. a. Consideration and/or action approving a resolution accepting the resignation of the Director of the Hamilton Economic Development Corporation/lamilion Historic Main Street Program, Kayla Schraub. Board member Mandy Blackwell made a motion to approve the resignation ofthe Director for the EDC and Main Street. Board member Richard Buchanan seconded the motion. The motion of the March 2025 financial reports were approved by a unanimous vote (5-0). b. Consideration and/or action approving a resolution authorizing collaboration with the City of Hamilton, Texas, for the employment of the Director of the Hamilton Economic Development Corporation/lamilton Historic Main Street Program and other part-time employees. Board member Brian Haile made a motion to approve a resolution to establish a formal partnership with the City of Hamilton for the recruitment and oversight of the Economic Development Director and Main Street Director positions. The City Administrator will serve as direct supervisor, and final hiring and dismissal decisions will require City Council approval. All employee benefits and payroll will be managed by the City, with reimbursement by the HEDC. Board member Mandy Blackwell seconded the motion. The motion of the updates to the entrance signs was approved by a unanimous vote (5-0). 12. EXECUTIVE DIRECTOR' S REPORT. No report 6. FUTURE AGENDA REVIEW. No items discussed MAY 21, 2025 MEETING PAGE 30F 7 7. ADJOURNMENT There being no further business to discuss, Vice - President Riley Gardner moved to adjourn the meeting. Board Member Mandy Blackwell seconded the motion. The meeting was adjourned at 5:45 p.m. Meeting minutes completed by: Kayla Schraub, HEDC Executive Director PASSED AND APPROVED this 21 day of MM 2025. - - - - / lrashi Richard Buchanan, Secretary