Hamilton Economic Development Corporation Meeting Minutes On this the 16th of April 2025 the Hamilton Economic Development Corporation convened in regular session at 5:30 p.m. at the Hamilton Economic Development Corporation Office located at 108 North Bell Street, Hamilton, Texas 76531, with notice of meeting giving time, place, date, and subject having been posted as described in Chapter 551 ofthe Texas Government Code. HEDC Board Members Present: HEDC Board Members Absent: Debbie Grieve President Riley Gardner Vice-President Brian Haile Treasurer Richard Buchanan Secretary Mandy Blackwell Board Member Terry Baize Board Member HEDC Staff Present: City of Hamilton Kayla Schraub Executive Director Bonnie Harle Administrative Assistant Visitor(s): Justin Frasier 13. CALL TO ORDER AND ANNOUNCE, A QUORUM IS PRESENT. President Debbie Grieve called the meeting to order and announced the presence of a quorum at 5:32 p.m. 14. CITIZENS COMMENTS. Doug Baker introduce new administrator Stacey Norris. 15. CONSENT AGENDA. a. Approval of the minutes of the March 26 2025 regular meeting Board member Richard Buchanan made a motion at 5:35 p.m. to approve the March 26,2025 regular board meeting minutes. Board member Brian Haile seconded the motion. The meeting minutes were approved by a unanimous vote (5-0). 16. REGULAR AGENDA. C. Discussion and Action on the March 2025 financial reports. Board member Brian Haile made a motion at 5:38 p.m. to approve the March 2025 financial reports. Board member Mandy Blackwell seconded the motion. The motion ofthe March 2025 financial reports were approved by a unanimous vote (5-0). d. Discussion, Consideration, and/or action of approving updates to entrance signs Board member Terry Baize made a motion at 5:42 p.m. to approve the bid from Eagle Eye Signs and Graphics in the amount of $4,250 to repair the entrance signs. Board member Brian Haile seconded the motion. The motion ofthe updates to the entrance signs was approved by a unanimous vote (5-0). e. Discussion, consideration, and/or action of approving Small Business Start Up Grant for Wenzel Hall. Board member Mandy Blackwell made a motion at 5:44 p.m. to approve $9,000 loan with a 3.5% interest rate for 3 years. Board member Richard Buchanan second the motion. The motion for the Start Up Business application was approved by a unanimous vote (5-0). f. Discussion of retail coach report: Kayla Schraub gave updates on the initial report received g. Discussion of Budget Workshop. Mandy Blackwell and Justin Frasier will serve on the Budget Committee. Meeting to be set in May. MAY 21, 2025 MEETING PAGE 50F 7 17. EXECUTIVE DIRECTOR'S REPORT. Kayla Schraub, Executive Director gave updates on: Main Street Report = updates on projects Hamilton Hardware Store EDC Signage = Sign is complete. Getting bids to install brackets for the sign HEDC website updates- Kayla had first meeting with Big Red Brand two weeks ago. Launch date is June 18. May EDC Board Meeting = May 21, 2025 @ 5:30 p.m. 6. FUTURE AGENDA REVIEW. The next regular meeting is March 26,2025. Agenda items will include: a. Analytic Report b. HEDC Website update C. Budget meeting - June 8. ADJOURNMENT There being no further business to discuss, President Debbie Grieve moved to adjourn the meeting. Board Member Richard Buchanan seconded the motion. The meeting was adjourned at 6:01 p.m. Meeting minutes completed by: Kayla Schraub, HEDC Executive Director PASSED AND APPROVED this day of MAV 2025. Gekerbicknn Richard Buchanan, Secretary