MINUTES REGULAR CITY COUNCIL MEETING CITY OF CRANDALL, TEXAS Court Chambers a Police & Municipal Court Building 104 East Trunk a Crandall, Texas 75114 Monday a May 5, 2025 At 6:00 p.m. Mayor - David Lindsey Mayor Pro Tem = Scott Rogers Council Member = Vacant Council Member = Tim Atkins Council Member - Adam Holden Council Member = Caleb Allen Acting City Manager = David Sanchez NOTICE IS HEREBY GIVEN PURSUANT TO V.T.C.A. GOVERNMENT CODE. CHAPTER 551. THAT THE CITY COUNCIL FOR THE CITY OF CRANDALL WILL CONDUCT A MEETING, OPEN TO THE PUBLIC. ON MONDAY. MAY 5. 2025. AT 6:00 P.M. AT THE CITY OF CRANDALL COURT CHAMBERS LOCATED AT 104 EAST TRUNK. CRANDALL. TEXAS 75114. REGULAR MEETING 1. Open Meeting, Invocation, Pledge of Allegiance- Mayor Lindsey called the meeting to order at 6:00 pm and led the invocation, followed by the Pledge of Allegiance. 2. Roll Call and Declaration of a Quorum and Call to Order- Mayor Lindsey conducted roll call. Councilmember Atkins was absent. All other Councilmembers were present and a quorum was present. 3. Citizens Wishing to Adress City Council: Three (3) minutes are allowed per speaker on any item related to the City, including items listed on the agenda. Five (5) minutes will be allowed during a Public Hearing. Citizens may speak at the beginning of a meeting or at the time the item comes before Council in accordance with Texas Government Code Section 551.007. Comments will be allowed before considering each item on the agenda, provided that the City Secretary has received a speaker request form before the start of the meeting. No action may be taken by the city council during public comments- None. 4. Announcements by the Mayor, City Council Members or Staff. At this time, reports about items of community interest on which no action will be taken may be given to the public per Chapter 551.0415 of the Government Code- Mayor Pro Tem Rogers provided an update on the Spring Cleanup Event and stated that it was a good turnout. Mayor Lindsey gave thanks to city staff for helping during this event. 5. Communications From Mayor and Council. Receive Councilmember requests for future agenda items- None. 6. Updates & Discussion by the Acting City Manager or staff- Discuss and receive input on the FY2025-2026 Budget Calendar- The Acting City Manager discussed the FY2025-2026 Budget Calendar and important key dates. Provide an update on the federal funding for the Sewer Force Main Project- The Acting City Manger provided an update on this agenda item and stated that the Congressman office denied the application due to conflicting issues from last fiscal year. The Acting City manager provided an update on the election results. 7. Ceremonial Presentations: Presentation of Public Works Week Proclamation- Mayor Lindsey presented the Public Works Week Proclamation to the Public Works Director, Brad Piland. Presentation of Municipal Clerks Week Proclamation- Mayor Lindsey presented the Municipal Clerks Week Proclamation to the City Secretary, Sabrina Del Bosque. 8. Consent Agenda All of the following items on the Consent. Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless requested by the Mayor or a Council Member; in which event, the item will be removed from the consent agenda and considered separately- A. Consider and act on approval of City Council Minutes: 04/21/2025, 04/28/2025, and 04/29/2025- Councilmember Holden made a motion to approve the consent agenda. Councilmember Allen seconded the motion. The motion was carried out with a unanimous vote of 3-0. REGULAR AGENDA 9. Presentation on potential Traffic Count Analysis by Lee Engineering, LLC and receive Council input and direction to city staff- Kelly Parma with Lee Engineering, LLC gave a presentation on potential Traffic Count Analysis, proposed Traffic Count locations, and historical peak hour traffic volumes. Mayor Lindsey opened this agenda item up for Council discussion. No action was taken. 10. Discussion and Possible Action on Resolution No. 05052025 - Determining the costs of certain authorized improvements to be financed by the Arbors Public Improvement District; approving a Preliminary Service and Assessment Plan; including a proposed assessment roll for Improvement. Area #1;calling a regular meeting and noticing a public hearing for May 19, 2025 to consider an ordinance levying assessments on property located within Improvement Area #1 of the Arbors Public Improvement District; directing the filing of the proposed assessment roll with the City Secretary to make available for public inspection; directing city staff to publish and mail notice of said public hearing; and resolving other matters incident and related thereto- Jennifer Sloan with Municap, Inc. gave a presentation on the Arbors Public Improvement District (PID) Financing to include an overview, boundaries, development overview, improvement costs, projected PID financing, and next steps. Councilmember Holden made a motion to approve. Councilmember Allen seconded the motion. The motion was carried out with a unanimous vote of 3-0. 11. Discussion and Possible Action on Ordinance No. 05052025A - Budget Amendment which formally amends the City of Crandall Fiscal Year 2024-2025 Budget adopted on August 19, 2024, in the total amount of $40,000.00 for a Crandall Police Department Expenditure regarding Public Safety and Professional CommunicationslHaris Radios as follows: First Responder 230 Fund $40,000.00- The Chief of Police gave a presentation on this agenda item. Councilmember Holden made a motion to approve. Mayor Pro Tem Rogers seconded the motion. The motion was carried out with a unanimous vote of 3-0. 12. Discussion and Possible Action on setting a date for a special meeting for the purpose of city council canvassing the election results and swearing in the new council member to occur in the time period May 9, 2025, to May 14, 2025, which is the canvassing deadline- Mayor Lindsey opened this agenda item up for Council discussion. The Council agreed to set May 12, 2025, at 5:30 p.m. located in the Court Chambers for a special meeting for the purpose of the city council canvassing the election results and swearing in the new council members. 13. Executive Session. The City Council will hold executive session pursuant to the provisions of Chapter 551 Texas Government Code, in accordance with the authority contained therein: Executive session: Texas Government Code, Open Meetings Act, Section 551.071, Consultation with Attorney (City Manager); Section 551.074, Personnel Matters (City Manager; Deputy City Manager/Director of Finance; Director of Administration/Human Resources)- Councilmember Holden made a motion to adjourn into executive session at 7:16 pm. Councilmember Allen seconded the motion. The motion was carried out with a unanimous vote of 3-0. 14. Open Session: The City Council will now adjourn Executive Session, reconvene into Open Session pursuant to the provisions of Chapter 551 Texas Government Code and take action, if any, on item(s) discussed during closed Executive Session- Councilmember Holden made a motion to adjourn from executive session at 7:29 pm. Councilmember Allen seconded the motion. The motion was carried out with a unanimous vote of 3-0. Mayor Pro Tem Rogers made a motion to approve a contract for the new City Manager Rob Evans. Councilmember Holden seconded the motion. The motion was carried out with a unanimous vote of 3-0. Councilmember Holden made a motion to amend the position of Deputy City Manager to Deputy City Manager/Director of Finance and HR Director to Director of Administration with salary adjustments for both. Councilmember Allen seconded the motion. The motion was carried out with a unanimous vote of 3-0. 15. Adjourn- Councilmember Holden made a motion to adjourn at 7:30 p.m. Mayor Pro Tem Rogers seconded the motion. The motion was carried out with a unanimous vote of 3-0. Scott Rogers, Mayor Pro Tem Attest: Sabrina Del Bosque, City Secretary / C TEXAS N