MINUTES TOWN COUNCIL TOWN OF SHENANDOAH APRIL 22, 2025 CALL TO ORDER: The Shenandoah Town Council held its regular meeting on Tuesday, April 22, 2025 at 7:05 p.m., with Mayor Clinton O. Lucas, Jr. presiding. The meeting began with the Pledge of Allegiance. ATTENDANCE: Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor Kite; Council Members Denise Cave; Lynn Fox; Brenda Haggett; I. Michael Lowe; and Christopher Reisinger. Council Members absent were: Town Manager, Charlie Jenkins Other Town Officials present were: Rodney Hensley, Police Captain; and Angie Schrimscher, Town Clerk. Citizens present were: None Media Representatives: None AWARD PRESENTATION None during this period. RECEIVING OF VISITORS Cheryl Esparza with PHI Cares spoke about a membership program operated by PHI Health, LLC, which covers the uninsured or otherwise uncovered portion of flight charges that may be incurred by members who are transported on a PHI medically configured aircraft. The PHI Cares membership program is not an insurance product. The Medical Air Lift service is available to households for $65.00 per year. Charles Newton with Friends of the Shenandoah River State Park asked for a $3000.00 donation for E coli testing in the Shenandoah River. Sara Finn with Community Works spoke about the event The Fire Next Time which talks about reducing the risk of wildfires in Page County. The event is happening on Thursday May 8, 2025, from 6:30 p.m. to 7:30 p.m. at the Luray Firehouse located at 1 Firehouse Lane Luray, Virginia. 2 Regular Town Council Minutes April 22, 2025 APRIL 08, 2025) REGULAR MEETING MINUTES A motion was made by Council Member Fox, seconded by Council Member Lowe to approve the Regular Meeting Minutes held on April 08, 2025, as amended. Members Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Fox Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr ABSENT: None VOTE: Unanimous in favor of motion APPROVAL OF BILLS A motion was made by Vice Mayor Kite, seconded by Council Member Cave, to approve the bills, dated April 08, 2025, in the Combined Accounts Disbursements Warrants #42917- #42953 in the amount of$121,609.07 as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Fox Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: None VOTE: Unanimous in favor of motion TREASURERS REPORT A motion was made by Council Member Fox, seconded by Council Member Haggett, to approve the April 22, 2025, Treasurer": S Report, submitted by Treasurer Christl Huddle, in the amount of $2,087,585.65 as presented. Members Roll Call Vote was as follows: 3 Regular Town Council Minutes April 22, 2025 YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Fox Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: None VOTE: Onanimous in favor of motion CORRESPONDENCE #1-Received a memo for proposed Fiscal Year 2025/2026 adoption. A motion was made by Vice Mayor Kite, seconded by Council Member Reisinger, to approve the proposed Fiscal Year 2025/2026 Budget effective July 1St, 2025. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Fox Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: None VOTE: Unanimous in favor of motion #2-Page Country TRIAD/S.A.L.T. Council Spring Senior Safety and Crime Prevention Conference is being held on May 13, 2025 from 8:00 a.m. - 1:30 p.m., at the Rileyville Baptist Church located on 340 N. The Conference registration is May 12, 2025 from 2:00 p.m. to 6:00 p.m. #3-Received a memo from Town Manager Charlie Jenkins to review code for Inoperable Vehicles. WATER AND SEWER (Chair Kite, Council Member Cave, and Council Member Lowe) Mayor Clinton O. Lucas, Jr. stated he reported a water leak to Town Manager Charlie Jenkins near Romina Avenue. 4 Regular Town Council Minutes April 22, 2025 STREETS & PUBLIC PROPERTY (Chair Fox, Vice Mayor Kite, and Council Member Lowe) Chair Fox spoke about cold patching on Junior Avenue. Some of the areas are worse than others and needs major patching. Council Member Cave spoke about a resident dumping debris off the Storm Water Ditch on Sixth Street. Council Member Fox spoke about the uncovered ditch behind the Rescue Squad. Council Member Fox is concerned for residents' safety. POLICE, SAFETY & JUDICIAL (Chair Kite, Council Member Lowe, and Council Member Reisinger) None during this period. TAXATION & FINANCE (Chair Fox, Vice Mayor Kite, and Council Member Haggett) Chair Fox mentioned to the Council to read the Budget Reports. PARKS & RECREATION (Chair Haggett, Council Member Lowe and Council Member Reisinger) Chair Haggett spoke about the spotlight near Williams Avenue noting it stays on 24-7. She stated she believes the timer is not working. INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT (Chair Cave, Council Member Lowe and Council Member Haggett) Chair Cave mentioned she is working with Town Manager Charlie Jenkins on the T-Mobile Grant Application. She noted Town Manager Charlie Jenkins will work with the financial and budget part and Chair Cave noted she will work on the written part. The deadline is June 30th. Council Member Resinger received a letter from Page High School from the Athletic Director and the Tennis Coach for the T-Mobile Grant. Council Member Fox noted he sent a letter to East Rock inviting them to participate in the Memorial Day Parade, He stated they will not be participating. Council Member Fox mentioned he sent an email to the Page County Principal and Band Director asking ifthey would like to participate in the Memorial Day Parade, noting he has not received a response. 5 Regular Town Council Minutes April 22, 2025 COMMUNITY SERVICE (Chair Kite, Council Member Cave and Council Member Haggett) None during this period. PERSONNEL COMMITTEE (Chair Reisinger, Council Member Cave, Council Member Lowe and Council Member Haggett) None during this period. UNFINISHED BUSINESS None during this period NEW BUSINESS None during this period TOWN MANAGER'S REPORT Received a memo from Town Manager Charlie Jenkins stating April 7 to 17h was the annual Spring Cleanup for the Town and 20.3 tons of trash was collected from the Town's residents. He noted he is considering a fall cleanup if acceptable to the council. The two week cleanup, not counting labor/equipment cost, is around $2500.00 and our budget covers this. The last portion ofthe Virginia Avenue curb is on the schedule to be poured Wednesday. We have another curb to do at 404 Virginia Avenue and will start planning that as time allows. The Marcus Street water line replacement planning is continuing and Town Manager Charlie Jenkins is working on getting the contractor lined up to do the road bore and replace the 6" line. He noted he is also working with the same contractor to plan several projects around town for water and sewer line replacement. The 10th Street well motor failed last week and will be replaced since it is under warranty. The motor lasted 3 weeks from when it was put in. Water Tank maintenance is coming up, the blue tank is due for inspection and green tank is due for cleaning. The new well is waiting on SVEC to install the power lines to the site. Once this is complete the well should be ready for testing and implementing into out pump cycle. 0 Regular Town Council Minutes April 22, 2025 MAYOR'S REPORT None during this period FOR THE GOOD OF THE TOWN Cheryl Esparza with PHI Cares spoke to the Town Council about considering PHI Cares Air Care for the Town employees. Charles Newton with Friends of Shenandoah River State Park thanked the Town Council and asked the Council to consider a donation for E Coli testing in the Shenandoah River. ADJOURN There being no further discussion, a motion was made by Vice Mayor Kite, seconded by Council Member Reisinger, to adjourn the meeting at 7:53 p.m. Members Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Fox Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas ABSENT: None VOTE: Unanimous in favor of motion APPROVED: ATTESTED: hta - Cogbse hmehn Maycr Clinton Lucas, Jr. Angela Schrimscher, Town Clerk