Work Session Meeting April 22, 2025 SALTVILLE TOWN COUNCIL WORK SESSION MEETING April 22, 2025, at 7:00 p.m. Council members present: Mayor Cheri H. Fullen Suzanne Abramson, Council member Eugene Call, Council member Ryan Comer, Council member R.B. Henderson, Council member Cary Sauls, Council member Town Staff present: Cecile Rosenbaum, Town Manager Tammy M. Woodward, Deputy clerk-treasurer Hunter Gregory, Director of Public Works Bryan Lynch, Chief of Police Paul Cassell, Town Attorney A. Mayor Fullen called the work session to order, and Tammy Woodward called the roll. B. Mayor Fullen led the Pledge of Allegiance C. Citizen's Time **Matt Prater spoke about the upcoming Hobart Smith's birthday event taking place on May 10th, 2025 at the stage and commons area of the town. He spoke of the music entertainment that they had lined up for the day. He wanted to let council know that they would be placing a banner alongside the commons grounds for traffic coming in or going out could see information about the event. D. Mayor Fullen read off the names of consideration for the vacant council seat and asked if anyone wanted to make a motion to accept someone from the (4) interests. On motion by Ms. Abramson, and seconded by Mr. Comer, Council voted to accept Dauid C. Buchanan, Jr. for the vacant council seat. He will serve this seat until December 31st, 2025. The Vote went 3-2 in his favor. Roll Call vote was as follows: Ms. Abramson Aye Mr. Call Nay Mr. Comer Aye Mr. Henderson Nay Mr. Sauls Aye E. Carey Houck and Bert Gore with USG Water Solutions gaue a presentation on inspections they performed on the town of Saltuille's (8) water tanks. The company has inspected (2) of the (8) for 20 years. They did a slide show of pictures showing the good parts and also concerning parts of each tank. Because they were pressed for time, they asked if they could leaue all the reports and pictures with each of the council for review. They asked to be put on the May 20th, 2025 work session meeting to discuss options, pricing for adding additional tanks on the yearly inspection list. Work Session meeting April 22, 2025 F. Henry Carneal included a proposed easement summary, for 563.75 acres of land that he owns. He is asking for the council's blessing for the easement which is located entirely within the Town of Saltuille and that the purpose for the easement is to protect nearly 1000 acres of farm and forest lands, natural habitat and significant historic resources. Town manager Cecile Rosenbaum asked if information could be left at the town hall for those that may want to come on to the property, and they would know who to contact about this for permission. On motion made by Mr. Comer and seconded by Mr. Buchanan, the council voted to grant this easement. Roll call votes are as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye G. Carl Lamie, president of the North Fork Sportsmans Club Inc. spoke about a request that has been made the club before concerning the right of way entrance between the club ehg the Town of Saltuille. Mr. Lamie provided documents and pictures of explanations about the area. Mr. Lamie says that their club brings in a large membership along with visitors to the town when there is an event. He says if their club obtains this property, they had plans of reuitalizing the appearance of the front area to make it more presentable. Mr. Lamie noted that their club has been able to help seueral non-profit organizations as well. Ms. Rosenbaum noted that the area would have to be surveyed, which Mr. Lamie said the club will make the arrangements and pay, for that to be done. Mr. Comer mentioned that Smyth County will require a deed of vacation to split the property. Mr. Comer asked about the salt shed, Ms. Rosenbaum said this would be part of the requested property. Ms. Rosenbaum said she would like to know where the sewer line is, Mr. Henderson stated that there wasn't sewer line out there but he recalled a clean out going near the right-hand side. Ms. Rosenbaum recommended giuing the council(2) weeks to look ouer the questions they may have to be able to present a decision at the May meeting. Mayor Fullen said she would add this to the agenda for the May 13th meeting. H. Councilman Comer stated that Section 6 of the Town charter needed to haue a section of it changed and that his ordinance committee was all in agreement to make the change. He wants to refer this to our town attorney to draft up the necessary change. On motion made Mr. Comer and seconded Ms. Abramson, the council voted to haue Mr. ME draft up the change foy Section 6 of the charter. Roll call votes are as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye I. Closed Session Work Session meeting April 22, 2025 Pursuant to Code of Virginia, 1950, as amended, Sec. 2.2-3711(A)(3) the Council may go to into Closed Session for the consideration of discussion of the acquisition of real property. for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would aduersely affect the bargaining position of or negotiating strategy of the public body; and pursuant to Section 2.2-3711(A)(8) for the purpose of consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the prouision of legal advice by such counsel. On motion by Mr. Comer and seconded by Mr. Sauls, the council approued going into closed session. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye **At this time the council took a recess. ** On motion by Mr. Sauls, and seconded by Mr. Buchanan, the council reconvened in open session. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye Town council members certified that in closed session just conducted, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) were lawfully permitted to be discussed under the provisions of the Virginia Freedom of information Act cited in that motion. The roll call vote was as follows: Ms. Abramson Iso certify Mr. Buchanan I SO certify Mr. Call Iso certify Mr. Comer I so certify Mr. Henderson I sO certify Mr. Sauls - sO certify Mayor Fullen declared the meeting adjgurned. 1. MMad Tamrg M. Woodward, Deputy Cerk-Treasurer Approved heri Luller Mayor Fullen