VIRGINI BROADWAY TOWN COUNCIL MEETING AGENDA DATE: Tuesday, May 20, 2025 TIME: 7:00 P.M. PLACE: Council Chambers of the Broadway Town Office I. Call Meeting to Order & Establishment of a Quorum = Mayor David L. Jordan PLEDGE OF ALLEGIANCE INVOCATION II. Approval of minutes (April 10, 2025, Town Council Workshop Meeting; April 15, 2025, Town Council Meeting; April 28, 2025, Special Called Town Council Workshop Meeting; April 30, 2025, Special Called Town Council Meeting), monthly financial reports & bills paid III. Public Comment IV. Joint Public Hearing with the Planning Commission to hear public comment regarding a zoning text amendment V. Public Hearing - FY 2025-2026 Budget VI. Old Business VII. Departmental Reports A. Parks & Recreation - D. Harpine B. Finance - R. Fulk/B. London C. Personnel/Police -T. Driver (Police Department Staff Report included) D. Utilities - B. London E. Streets & Properties - C. Comer F. Events & BHP - C. Comer G. Planning Commission -J. Shifflett VIII. New Business 1) Discussion and consideration of a donation to the Village Library 2) Discussion and consideration of a zoning text amendment to prohibit the parking of certain vehicles in residential and conservation districts, and enacting a new section 707.04 of such land development regulations 1 IX. Other Business X. ADJOURNMENT 2 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, April 10, 2025 6:00 p.m. The Broadway Town Council met in a workshop meeting on Thursday, April 10, 2025, in the Council Chambers of the Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor, Beverly L. London and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, and Joan H. Shifflett. The following staffr members were present: Town Clerk, Donna Lohr, Chief of Police, J.D. Weaver, Public Works Director, Chad Dellinger, and Wastewater Superintendent, John Coffman, Mayor Jordan welcomed everyone to the workshop meeting. He then called the meeting to order at 6:00 p.m. Mayor Jordan then made a motion to amend the agenda to change the Closed Session to the following: A Closed Session pursuant to the provisions of Virginia Code 2.2-3711 (A)(1) for the discussion and consideration of prospective candidates for employment, namely the Town Manager position; And for the discussion of assignment and performance ofs specific public officers, appointees, or employees. Mr. Richard E. Fulk seconded the motion which carried on the following recorded roll call vote: Joan H. Shifflett Aye Richad E. Fulk Aye Travis M. Driver Aye Chad L. Comer Aye Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Monthly Departmental Update = Mr. John Coffman, Wastewater Superintendent gave a brief update for the Wastewater Department, Mr. Coffman advised that the last two months have been challenging. The eighteen-year-old conveyor for the bio-solids process went down. The cost for parts was $12,000 but because the labor for repairs was able to be donei in-house, there was a great cost savings. The cost for parts and labor will be recovered through bio- solids invoicing. Repairs and maintenance have begun on the irrigation rigs for the upcoming year. The department will begin land applications on April 15, 2025. Mr. Coffiman then noted that in February one of the recycling pumps went down. A diver was hired to come in to recover the pump which had broken loose from its mooring. The cost fort the diver was $3,000. The pump was able to be. repaired and was put back in service. Mr. Coffman then reported that last fall, in order to cut costs, water from the storage pond was held. Last. month the wastewater treatment plant customers sent over 47,000,000 gallons of wastewater through the plant. Over 61,000,000 was discharged. This means that over 14,000 million was pulled out of the storage lagoon last month. It did not cost anything extra to do that. Mr. Coffman reported that the wastewater plant has a 99.1%r removal on nitrogen, phosphorous, and BOD, meaning that the plant removes 99.1% or more ofp pollutants. Bio-solid costs were up this winter due to biosolids having to be taken to the landfill. The plant is back to distributing bio-solids to hay fields SO those costs should come back down. Mr. Coffman advised that he is considering plans for his future retirement and a succession plan. Mr. Coffman advised that tariffs may increase the cost of chemicals in the up-coming year, but currently aj profit is still being generated by the plant. Itis important to start planning for replacement ofinfrastructure at the wastewater plant. Mr. Coffman then reported that there is a firm looking to put in a solids and a food waste handling facility between New Market & Timberville. It is possible that they may take the wastewater plant's s bio-solids. There would be a cost fori that, but it may be a cheaper option than land application. Mr. Coffman then stated that he was very proud ofhis department forhandling the maintenance ofthe conveyor when it broke down. Mr. Wes Estep handles maintenance for the department and Mr. Lee Grieco submits the annual permits, which have been approved. The department also passed the yearly DEQ inspection and the pre-treatment program inspection. Mr. Coffmanghen fielded a few questions from council members MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, April 10, 2025 6:00 p.m. regarding processing at the plant, the possible increase to costs oftreatment due to tariffs, the certifications of his operators, and what his plans for retirement are. Council Members thanked Mr. Coffman for his report. Monthly Financial Update : Mayor. Jordan presented the financial update summary page. He advised that, as ofMarch31, 2025, the Town's checking account balance was $1,411,696. Council members reviewed and discussed the financial update page. Council members then reviewed the budget versus actuals report. Ms. Joan Shifflett asked about the Sewer Professional Fees line item on page 9 of the packet on the budget versus actuals report. She asked how the year-to-date total is $31,225, when the amount spent this month is $17,500, and in February the amount spent was zero. Ms. Lohr advised she would research the question and let Ms. Shifflett know. Ms. Shifflett also asked about the police overtime line item and suggested the amount allotted be increased for the next fiscal year. Council Members proceeded to review the monthly check listing. Ms. London commented that the Amerigas payment is a duplicate payment. Ms. Shifflett asked about the invoice for craft show proceeds. Mr. Comer explained that thej profit from last year's craft show was to be used towards costs for this year's craft show. A check was cut to the Lions Club since they are handling the events for this year and those funds will be used for the craft show. Ms. London asked what the check for boom rental to Carter Machinery was for. Mr. Dellinger advised that an asphalt roller was used in March but he was not aware of al boom rental. Ms. Lohr advised that she would research it and let Ms. London know. With no additional questions and no further items to discuss, Mayor Jordan proceeded to the next item on the agenda which was Old Business. Old Business Ms. Shifflett advised that she had received a call from a resident who was at a town council meeting who had stated it might be more appropriate if council members responded to citizen comments at council meetings with a comment such as "we will take it under advisement", rather than just a "thank you" in response to comments made by the public. Ms. Shifflett then remarked that Ms. Fawley had made a suggestion ofhaving a newsletter for citizens to keep up with the Town's updates. Ms. Shifflett advised that she is aware there are things to consider such as cost, but that it might be worthwhile to create a working group to determine what might go into the creation of a newsletter such as cost for postage and materials, as well as staff time. Ms. Shifflett asked Council's opinion oft the creation ofa working group to do the research for a newsletter. Mr. Comer advised that he had spoken with Ms. Lohr who had handled the newsletter at one time while working for the Town ofNew. Market. He advised that hel had also spoken with others who had worked on the newsletter in New Market and all had advised him that the majority of the printed newsletters that were mailed were thrown in the trash at the post office by those residents with P. 0. Boxes. Council members debated the benefits of creating a workgroup to research the feasibility ofcreating a newsletter. They discussed the benefits of E-newsletters and text alerts. Ms. London advised that a newsletter was done at one time but it had been stopped about eight years ago. Ms. Shifflett asked if Council wanted to research this. Ms. London advised that there is too much on the staff' S plate right now and the staff would be overburdened as the working group would have to consult with staff in order to get answers to many oft their questions to include costs, content, and procedure. Ms. Shifflett then mentioned that a resident at the last meeting had suggested that the Finance Director be asked to attend the workshop meetings, as well agti the other department heads. Ms. Shifflett advised MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, April 10, 2025 6:00 p.m. that she believed that once the new Town Manager is in place, they would have a better handle on questions relating to the Town's finances, but she wanted to know the Council's opinion on whether the department heads should be required to come to all workshop meetings. Ms. London advised that department heads would need to be paid for meetings ifall werei required to attend every meeting. That extra cost would need to be taken into account. Mr. Travis M. Driver asked when Smith's would be coming out to give a quote for Elm Street. Mr. Dellinger advised they would be coming out next week. Mr. Dellinger also asked council ifit would be alright for him to ask Viola engineering to core drill in Walnut Ridge in order to determine the condition of the road prior to any work being done at that location. Council's consensus was that Mr. Dellinger should contact Viola engineering to core drill. Mr. Comer asked Mr. Dellinger to create a list of] paving projects, street, and sidewalk repairs that are priority and should be done in the next few years. Mr. Dellinger then provided a brief update on the stains on the pool floor as well as some plaster damage. A few repairs will be made in-house. Mr. Travis M. Drivér then provided a brief update on the tractor trailer issue on Jewelry Drive. He advised that Council would discuss the item at their next meeting. Ms. Joan Shifflett then asked for an update from Chief Weaver on Code violations. Chief Weaver advised that certified letters will be sent. He has also contacted some homeowners regarding their properties. Ms. Shifflett advised that the streetlights on Timber Way had been fixed. Ms. Shifflett then asked Chief Weaver what the status is on the rifles that he had requested be purchased. Chief Weaver advised that the rifles had been purchased. He also advised that a grant had been submitted for AED's and some other items. New Business Mayor Jordan proceeded to the first item under New Business which was the discussion of community center roof repairs. Mr. Douglas Harpine advised that the Town has received a quote from Skyline roofing for $33,000 for a ballast shift roof repair. The Town also received a quote from the same company for $37,000 to remove the stone and repair the roof. The Town received a quote from Baker roofing for $42,000 to remove everything and inspect the wood and sheeting. Council members discussed the quotes, the possible additional costs as a contingency for unexpected repairs. Council members preferred the quote from Baker. Roofing fort the roofrepairs. Council members then discussed whether the daycare is paying rent for the building. Mr. Harpine advised that he had discussed the possibility ofthe daycare paying rent with the daycare director. At this time, shei is uncertainiffunding will continue to be granted to the daycare, and they may not be operating in the next year. Mr. Harpine advised thati he would like to charge $500 a month rent, at: a minimum, to the daycare. Council advised they would like to charge rent for the daycare to use the facility. A contract will need to be drawn up by the attorney. Council members and Mr. Dellinger then briefly discussed the need for security cameras to be working at the community center and at the pool. Mr. Dellinger advised that there is internet service already in place at the community center and there are cameras there as well. A quote. had been provided in 2023 to repair the 8 cameras that were no longer working. It would be an inexpensive fix to have those cameras repaired. Mr. Dellinger offered to get an updated quote for repairs for those 8 cameras. He further advised that he has a quote for five additional cameras and an 8-channel DVR for coverage at the pool. Internet service is already in place at this location. Mayor Jordan advised that he had signed a grant for security cameras a month ago. Council members did not take any action or provide staff with direction regarding security cameras at the daycare center or at the pool. Mayor Jordan requested that Ms. Lohr add the community center roof as an item for discussion for Council's upcoming meeting on Tuesday, under Pgrks and Recreation departmental reports. MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, April 10, 2025 6:00 p.m. Council members then had al brief discussion about the parks being designated as "tobacco free" zones. They agreed that it would be difficult to enforce. Council members then had a brief discussion regarding parking in the community park. Mr. Dellinger suggested that split rail fences be placed at the end of each parking lot to prevent visitors from driving on the grass in the center ofthe park. Mr. Harpine advised that a resident had asked for more police presence in the parks to help prevent people from parking in areas that are designated as no parking zones. Mr. Douglas W. Harpine then discussed the pool project that will be included in the budget for FY 25- 26. He explained that a meeting was held on-site at the pool pump room. There is a storage area currently included in the quote for the project. Mr. Harpine has asked for another quote which would eliminate the costs to include the pool storage area. Mr. Harpine advised that after the pool closes for the 2025 season, the project to renovate the pool pump room needs to commence immediately. The current estimate for the project is $225,000. Ms. London then mentioned an email she had received from Valley Engineering concerning a section at Coyote Run. They advised that in the final plat that they area presenting, not all of the lots meet the minimum lot size requirements. Not all of the lots meet the minimum lot widths. They claim that they received a staff decision prior that the lot sizes would be okay. Ms. London then advised that they had sent another email which included the Council minutes from August 2022 that states that "the Town Manager advised that the members have been provided a copy oft the final plat ofCoyote Run", 2 which is not what they are presenting at this time because nowit's a different engineer. At that point in time hereminded us that the preliminary plat ofthe entire subdivision was approved in 2011 by the Planning Commission and Town Council. When subsequent phases area ready for final plat, it requires council action. At that time, he said that all land development regulations pertaining to this request have been met. And then they turned around, and in today's email, they said that Stefanie said that it would be okay, however Ms. London advised that nothing had been put in writing to state that. Ms. London further advised that she is not ready to approve lot sizes that do not meet the Town'srequirements: Ms. London just wanted to advise Council that this email had come in. She advised that she would send a response to the engineer advising them that Council would need to review the new plat. Other Business Council members then reviewed the draft of the agenda for the upcoming regular council meeting scheduled for Tuesday, April 15, 2025. With no further business to discuss, at 7:41 p.m., Mayor Jordan called a brief recess prior to Council convening in Closed Session. Closed Session = Discussion and consideration ofprospective candidates for employment At' 7:47 p.m., Ms. Beverly L. London moved, seconded by Mr. Douglas W. Harpine that the Town Council convene in a Closed Session pursuant to the provisions of Virginia Code 2.2-3711 (A)(1) for the discussion and consideration of prospective candidates for employment, namely the Town Manager position; And for the discussion ofassignment and performance ofspecific public officers, appointees, or employees. The motion was approved with the following recorded roll call vote: Joan H. Shifflett Aye Chad L. Comer Aye Beverly L. London Aye Travis M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye At 9:30 p.m., Ms. Beverly L. London moved, segonded by Mr. Travis M. Driver to certify that MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, April 10, 2025 6:00 p.m. to the best of each member's knowledge () only public business matters lawfully exempted from open meeting requirements under this chapter and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public body. Ifany member ofthe public body who believes that there was a departure from the requirements of clauses (i) and (ii), shall sO state prior to the vote, indicating the substance of the departure that, in his judgment, has taken place. The motion was approved with the following recorded roll call vote: Joan H. Shifflett Aye Chad L. Comer Aye Beverly L. London Aye Travis M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye With no further business to discuss, at 9:32 p.m., Mr. Douglas W. Harpine made a motion to adjourn the meeting. Ms. Beverly L. London seconded thei motion which passed on the following recorded roll call vote: Joan H. Shifflett Aye Chad L. Comer Aye Beverly L. London Aye Travis M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye Mayor David L. Jordan Town Clerk Donna Lohr 7 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 1 2 The Broadway Town Council met in regular session on Tuesday, April 15, 2025, in the Council Chambers 3 ofthe Broadway Town Hall. The following members were present: Mayor David L. Jordan and Council 4 Members Chad L. Comer, Richard E. Fulk, Douglas W. Harpine, Beverly L. London, and Joan H. Shifflett. 5 Council member Travis M. Driver was absent. 6 The following staff members were present: Town Clerk, Donna Lohr; Chief of Police, J.D. Weaver; and 7 Town Attorney, Matt Light. 8 9 Mayor Jordan welcomed all citizens to the Town Council meeting. He then called the meeting to order at 10 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 11 12 Approval ofMinutes and Bills: 13 Mr. Chad L. Comer moved to approve the minutes of the March 13, 2025, Council Workshop 14 Meeting; March 18, 2025, Town Council Meeting; April 7, 2025, Special Called Town Council 15 Meeting; and approval of the monthly financial reports and bills paid in the amount of$568,430.72. 16 Mr. Richard E. Fulk seconded the motion which was approved with the following recorded roll call 17 vote: 18 19 Joan H. Shifflett Aye Richard E. Fulk Aye 20 Beverly L. London Aye Chad L. Comer Aye 21 Douglas W. Harpine Aye David L. Jordan Aye 22 23 Public Comment: 24 Mayor Jordan then moved on to the public comment portion ofthe agenda. Mayor Jordan reminded all 25 citizens wishing to speak that there was a three-minute time limit for comments and he requested that 26 those citizens wishing to speak state their name and address. 27 The first citizen to speak was Ms. Bonnie Caplinger, 167 Fourth Street. Ms. Caplinger stated, I know 28 we've discussed this before. People are flying up and down on Fourth Street, like crazy. And not only 29 is it on Fourth Street, but we are also getting cars coming down Third Street and Lindsay Avenue and 30 people arejust driving very fast. Iknow you all had that sign up to help with speed. I would liket to see 31 us do something about it. Maybe put speedbumps up. That's what I'm thinking. That's going to slow 32 them down. Because I don't know how else you're going to slow them down ifyou, either one, you 33 have a police officer there, which of course we can'to do, or ifwe could have speed bumps.just to keep 34 it under control. Sometimes I think you forget coming down a hill that you're going as fast as you're 35 going. That's my concern. Thank you." 36 Mr. David Emswiler, 156 Second Street, was thei next citizen to speak. He stated, "Just a couple thingsI 37 had a note. here that I wanted to ask about. Inoticed the church up here, that' s on Central Street, next to 38 the Fire House. It's getting dilapidated with the: roof coming off. I would hope the Town'sl looking into 39 that, working with whoever owns it. I'm afraid one day it's going to end up damaging the firehouse.' 93 40 Ms. Beverly London responded, "They claim they can't find anybody to fixit. That's what they've told 41 us." 42 Mr. Emswiler responded, "T'm not sure what the outcome will bel butI'm glad that you're working with 43 them. Another thing I wanted to talk about is I noticed in some ofthe minutes from some ofthe work 44 sessions, this whole thing about Glo-fiber. I don't know what's happening, but it was pretty 45 discouraging a while ago to find out that a citizen right on Third Street has Glo-Fiber at his house but 46 I'mi not able to get it at mine and they ran it down the street over a year ago. They told mei today when I 47 called that the hang up was with the Town of Broadway. Let's get it done." 99 48 Mr. Comer responded, "So what the issue is with Glo-fiber is that we never got an original franchise 49 agreement. So they started the work without a franchise agreement. So there is a bunch of places in 50 town that the fiber has already been run to. Certagn areas in town can pay. They can get the service MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 51 currently. There are some neighborhoods that can't get it. What happened was they were hitting 52 infrastructure. They were hitting water lines. They hit a sewer line. So until that franchise agreement 53 is redone with them and town officials, they need to guarantee to fix what they're damaging. So they're 54 damaging things along the way and they are not held liable to fix them. Matt, you may want to 55 elaborate on that." 23 56 Mr. Matt Light, advised, "Ithink you'v ve said everything. There were ai number ofissues with them, asI 57 understand, and the way they treated the Town'si infrastructure. Soit'sr not that it's not going to happen, 58 but we told them to stop SO they wouldn't further damage the infrastructure while we got a legal 59 framework in place that made them responsible for any damage they may cause. Soit's on the list and 60 it's coming, but we couldn'tjust have them going through and ripping things up." 61 Mr. Emswiler then stated, "So the third thing Ihave is, Isaid something to the Chief about it. Inoticed 62 the last couple of months over here on Miller Street, right at the intersection ofl Miller and Main, right 63 there at J&B's store, there's a couple of vehicles that tend to always park right close to that curb 64 intersection. That point right there. It can be a safety hazard for the crosswalk. It can obstruct people, 65 if you cannot see them, and they're trying to get through the crosswalk. The other thing it causes a 66 problem with is ifyou drive anything that's any size, like a fire truck, and you want to try and come up 67 Miller Street. Come down, SO you can back in on the sides you can see, it can make a problem to get 68 through there. Ihad said something to the Chief, and he said something about tickets. P'll let him.. you 69 know, ifhe wants to pipe in." 70 Chief Weaver stated, "So currently we don't have parking tickets or a parking ticket book SO that's 71 something that I wanted to address with Council. P'll send an email about it to see what your feeling is 72 on it." 73 Mr. Comer commented, "Tjust want to comment about the church over. here. Police Chief Weaver has 74 been working on that. Joe Ritchie was working on it since last year. The folks who own that, the 75 contact person is in Northern Virginia. Mr. Weaver has been in touch with them. Joe's been in touch 76 with them and they currently aret trying to getitt taken care of. There's! been many complaints about that 77 because there has been pieces out on the sidewalk, the roof's almost coming off. The last I heard the 78 Fire Department may even be talking to them about purchasing the property. So, something is 79 happening. It'sjust a slow process to get that taken care of, but something is happening.' . 80 Ms. Liz Fawley, 358 Copper Drive, was the next citizen to speak. She stated, "Recently I brought up 81 about ai newsletter for the Town. And I realize that our staff overi in the offices have a load on them and 82 they are very busy but I'm asking that you not say no to it until we: see what our resources are out there. 83 Because I believe we have enough resources if we can talk to them, we could do it. It might require a 84 little time from the office people, but it won't require all the time. And Ms. Shifflett had brought up 85 about ai meeting, and Iknow we don't want a special meeting, but I'm willing to meet with anybody to 86 talk about it and see what we can do because people have asked me personally. Not Facebook, but 87 personally, can the Town give us a newsletter?" 88 Mayor Jordan advised that he knew Council had talked about it and there is more discussion coming. 89 Ms. Shifflett remarked, "And I had suggested at the Workshop meeting that possibly there could be a 90 working group put together, maybe led by you, that would maybe be able to tell the Town how much it 91 is going to cost, who would do what, when they are going to do it, and all those types of things." 92 Ms. Fawley stated, "Right. But first ofall what we need to do is we need to. meet and see what we want 93 to do. If we don't] have something to start with, we can'tgo no further. So we need to do that." 94 Ms. Karen Klasnick, 370 Jewelry Drive, was the next citizen to speak. She stated, "Ijust wanted to 95 thank you and commend you for your quick responses to my concerns from the last meeting. It's been 96 real quick, not even a month, with a positive outcome, SO I appreciate each and every one of you that 97 worked on our situation. Thank you SO much. And the neighbors thank you as well," 98 The next citizen to speak was Bonnie Caplinger, 201 Mc Kinley Drive. She stated, "T'dl like the council 99 to think about the 5/12 pitch for the roof. Becausegwith the way the zoning is anymore, that's an easy MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 100 fix and 5/12 is not very high. Ifyou look at a lot of our roofs, they way exceed that, especially in some 101 ofthe nicer neighborhoods. And you can ask any contractor, and that's a standard thing. I'd like to 102 commend ChiefWeaver here because I brought it up tol him, and this is what you all need to know. We 103 do have a drug problem in Broadway, and we do have a crime problem in Broadway. Because when I 104 used to walk on the streets, I was finding needles, even years ago. And he's going to start addressing 105 this issue for people that want to know some ofthe things that they can do to: make themselves and their 106 families safer. So I commend him for that and he is putting something together for that. So that I 107 appreciate." 99 108 The next person to speak was Ms. Amy Moyers, with Broadway Hometown Partnership. She stated, "I 109 sent out the: report to you guys. Ijust wanted to let you know that we are getting ready for upcoming 110 events. Of course we have Kid's Fishing Day on the 26th. We've been asking for, I know Chad's not 111 here, but we want to know some things that we could be helping the Town sO that possibly we could 112 make a project and be working on some of those things, such as mulching or other things that need to 113 get done. Pete Harmoni isin discussion with Chad about getting the benches in place that wej purchased 114 last year. And Chief Weaver and Ihave been discussing the flag pole and it was ordered and it should 115 arrive in four to six weeks and we will get that installed. Kid's Fishing Day is the 26th. We: received a 116 lot of donations. Parents and children will have a free lunch. The kids will receive a hat and a goody 117 bag and our prizes will be awarded to the top fishers. Red, White and Brew: is coming together. We 118 have all the food vendors booked, and the music is booked. And then we are going to be doing Travel 119 the Towns' and it starts. April 25th and goes through May 4th. This is with New. Market and Timberville. 120 I'm going to pass these around. They are little flyers that tell what's going on. So, we're going to 121 make a brochure and then people can go to the different businesses in the different towns. Ifyou go into 122 the business, you get a sticker, and if you make a purchase, you get another sticker. Once that is 123 completed, you' re going to turn them in to the town office in New Market and Timberville and then 124 Brenda at. J&B'sis going to take ours. And then we're going to draw out ofthose that have been turned 125 in for gift baskets that we have gotten gift baskets from people in the Town for." 126 Ms. Klasnick then remarked that volunteers are still needed for the Kid's Fishing Day event. 127 With no further comments from the public, Mayor Jordan closed the public comment portion oft the 128 meeting. 129 130 Old Business: 131 Mayor Jordan then proceeded to the first item under old business which was the discussion and 132 consideration of donations to the Broadway Fire Department and the Broadway Rescue Squad. 133 134 Mr. Douglas W. Harpine made a motion to donate $5,000 each to the Broadway Fire Department 135 and the Broadway Rescue Squad, and to review fimances again for the June 17th meeting and if 136 finances are looking good to then make another donation of$5,000 for each one at that time. Ms. 137 Beverly L. London seconded the motion. 138 139 Ms. Shifflett asked Council Member Fulk who is on the Finance Committee, ifthe Town has the: funds 140 for that, and ifhe feels comfortable with making these donations. 141 Mr. Fulk advised, "We will find them someplace. Wehaven'tfinalized the budget yet for the upcoming 142 year. What he's doing is for this year. 99 143 Ms. Shifflett asked, "But do we know where those funds are coming from?" 144 Discussion ensued regarding whether the funds were in the current fiscal year budget. It was 145 determined that they had been taken out of the current fiscal year budget. 146 Ms. Shifflett asked, "Ifyou feel confident that we have the funds to cover that, then I vote 'aye'." 147 148 10 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 149 With no further discussion, the motion passed on the following recorded roll call vote: 150 151 Joan H. Shifflett Aye Richard E. Fulk Aye 152 Beverly L. London Aye Chad L. Comer Aye 153 Douglas W. Harpine Aye David L. Jordan Aye 154 155 Departmental Reports: 156 a. Parks & Recreation: Mr. Douglas W. Harpine advised that staffi is currently getting 15'7 the pool ready to go. Several meetings have been held regarding the pool pump house. 158 It has been determined that it will need to be torn out and rebuilt. He advised that 159 project will be an item in the upcoming fiscal year budget. The project will need to 160 commence as soon as the pool closes for the season. 161 b. Finance: Mr. Richard E. Fulk stated that staffis still working on the budget. Staff and 162 the Finance Committee have had several meetings and will likely have one more 163 meeting to finalize a draft oft the budget before it is presented to Council. 164 C. Personnel/Police: Mayor Jordan advised that Mr. Travis M. Driver was out ofTown 165 this evening. The Mayor then turned the meeting over to Chief Weaver for the 166 presentation ofan award. ChiefWeaver advised that he wanted to take the opportunity 167 to recognize Officer Carsen Frey, who has been a great asset to the Town's police 168 department. Chief Weaver then provided a brief biography on Officer Frey. Chief 169 Weaver then stated that Officer Frey had opted to leave employment with Rockingham 170 County to come to work for the Broadway Police Department because the Town 171 provided Officer. Frey with the ability to police, outfitted him with great equipment, and 172 provided great training. Chief Weaver advised that this is what retains officers today. 173 Chief Weaver provided a brief summary of cases that Officer Frey had worked on and 174 closed in the Town of Broadway. Chief Weaver then provided statistics on Officer 175 Frey's calls and arrests. Chief Weaver then awarded Officer Frey as "Officer of the 176 Quarter". Chief Weaver also gave Officer Frey an award that will bej placed on his dress 177 uniform. 178 Applause from the audience. 179 d. Utilities: Ms. Bev London advised that she had pulled fire hydrant reports and it had 180 been several years since hydrant flushing had been done. The Town will be flushing 181 hydrants this year. 182 e. Streets & Properties: Mr. Chad Comer reported that Elm Street paving is coming up 183 and some work will be done over in Walnut Ridge as well. 184 f. Events & BHP: Mr. Comer then advised that the Easter Egg Hunt was a huge event. 185 He thanked the Lions Club for organizing and handling that event. This Saturday at 186 Broadway High School is the Arbor Day celebration. Next Saturday is the community 187 yard sale as well as Kid's Fishing Day. Volunteers are still needed for Kid's Fishing 188 Day. 189 g. Planning Commission: Ms. Joan H. Shifflett reported that the Planning Commission 190 met on March 24, 2025, and discussed minimum roof pitch. Ms. London had brought 191 this item up at the March Town Council meeting and council had agreed to send it to 192 Planning Commission forreview and discussion ofc changing the ordinancei to not allow 193 roof pitches under 6/12. This was to prevent new. homes from being built with a roof 194 pitch under 6/12 andi italso would allow for adequate space for required insulation. The 195 Planning Commission discussed the zoning text amendment and voted unanimously to 196 not make a recommendation to Town Council. 197 11 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 198 New Business 199 The first item under new business was the discussion and consideration of a resolution to initiate a 200 zoning text amendment. "You will recall there was a citizen complaining at the last Council meeting 201 about the parking of a semi-truck in a residential area. Parking in that particular situation violated the 202 Town's existing zoning ordinance regulations because it was in connection with a home occupation. 203 When you have a home occupation, one - you need aj permit, and two - you can't park a commercial 204 vehicle on your residential lot in connection with that home occupation. While we were looking into 205 that and working on it, it occurred to me that we don't have a general prohibition in the zoning 206 ordinance against parking a large commercial vehiclei in ai residential district, outside ofhaving a home 207 occupation. It struck me that probably the Town doesn't want that happening whether or not a home 208 occupation is involved. Now a home occupation was involved in the instance that we were dealing 209 with, but I was thinking for any future instances that may come up. So I suggested to the Mayor that 210 the' Town should look at amending the zoning ordinanceto make a general prohibition ofthe parking of 211 large commercial vehicles in residential districts. Now there are some details to work out. Maybe that 212 you don't want it in all the residential districts. Maybej just in R-1, R-2, and R-3, but we can talk about 213 all that. But this is as we did last month, the first step oft the process, which is to send it to the Planning 214 Commission. Iwill prepare a draft ordinance for everybody to consider, based generally on the Henrico 215 County ordinance which I circulated in the agenda packet." >> 216 Mayor Jordan asked for clarification on the motion that could be made. 217 Mr. Light advised that the motion would be to adopt the ordinance as presented. He stated, "That 218 doesn'tcommit anybody to anything. The Planning Commission could hate it, as they did with the one 219 we started last month, but it is necessary in order to kick the process off. The next step is for the 220 Planning Commission to consideri it and thenifeverybody decides they want to proceed, there would be 221 ajoint public hearing in May." 222 Ms. Joan H. Shifflett then made a motion to adopt the resolution as presented. Ms. 223 Beverly L. London seconded the motion which passed on the following recorded roll call vote: 224 225 Joan H. Shifflett Aye Richard E. Fulk Aye 226 Beverly L. London Aye Chad L. Comer Aye 227 Douglas W. Harpine Aye David L. Jordan Aye 228 229 Ms. Beverly L. London stated that Chief Weaver has had several instances ofpeople being scammed in 230 town most of whom are elderly citizens. She advised that on April 29th, > the Sunset Drive Methodist 231 Church has allowed Chief Weaver to use their fellowship hall to have a community forum on public 232 safety. ChiefWeaver will be the keynote speaker to help some ofthese people protect themselves from 233 scams and other things that pose a threat. He will also be speaking on the use ofthe Emergency 911 234 number and encouraging people to call 911 and allow dispatch to handle their call and direct them to the 235 proper authorities to help them. This also documents the call as a public safety record. The date and 236 time of the community forum will be advertised in the coming weeks on the Town's website and 237 electronic sign. 238 239 Other Business: 240 Under other business, Mayor Jordan read aloud aj proclamation establishing April 25th as Arbor Day in 241 the Town ofl Broadway. A copy of the Mayor's Proclamation is on file with the meeting minutes. 242 Mayor Jordan then announced that the next Council Workshop Meeting is scheduled for May 15, 2025, 243 at 6:00 p.m. The next Council meeting is scheduled for May 20, 2025, at 7:00 p.m. 244 Mr. Doug Harpine mentioned the Rt. 259 Bridge Re-naming event is scheduled for Wednesday, April 245 30, 2025, at 11:00 a.m. The bridge is being dedicated and re-named for William "Billy" M. Pangle, 246 who was the only soldier killedin Vietnam from Brgadway High School. The event will be held in the MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, April 15, 2025 7:00 p.m. 247 flat grassy area beside the Dollar General. Parking fori the event will be across from the Water Plant on 248 Shenandoah Avenue. 249 250 Adjourn: 251 With no further business to discuss, at 7:36 p.m., Mr. Douglas W. Harpine moved, seconded by 252 Ms. Beverly L. London to adjourn the April 15, 2025, Town Council meeting. The motion was 253 approved with the following recorded roll call vote: 254 255 Joan H. Shifflett Aye Richard E. Fulk Aye 256 Beverly L. London Aye Chad L. Comer Aye 257 Douglas W. Harpine Aye David L. Jordan Aye 258 259 260 Mayor 261 David L. Jordan 262 263 Town Clerk 264 Donna J. Lohr 13 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED WORKSHOP MEETING MONDAY, APRIL 28, 2025 5:00 p.m. The Broadway Town Council meti in a special called workshop meeting on Monday, April 28, 2025, in the Council Chambers of the Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor, Beverly L. London and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, and Joan H. Shifflett. The following staff members were present: Town Clerk, Donna Lohr; Finance Director, Susan Smith; and Deputy Treasurer, Kim Clark. Mayor Jordan welcomed everyone to the workshop meeting. He then called the meeting to order at 6:00 p.m. Ms. Smith advised that the budget information had been distributed to Council: members via email. Ms. Smith then distributed some additional information in hard copy form which included recommendations from the Finance office, as well as some notes from the finance committee, and then finally the overall budget numbers. The ad will bei finalized depending on whether there are any changes from Council at tonight's meeting. Ms. Smith advised that anything in red is additional from last year's budget. Anything that was struck through in last year's budget has been removed. Ms. Smith advised that there is aj proposed increase to the trash fees of6.8%, which is the CPI-U (2.8%) + 4%. Ms. Smith advised that meals tax is proposed to increase to 6%. Mr. Driver asked how much it had increased last year. Ms. Smith advised it had increased a half percent last year. Council members briefly discussed the farmland lease. Council members reviewed the budget document and asked Ms. Smith several questions regarding the amounts recommended in the budget. Mr. Harpine asked why the amount of Sales Tax from the County, line item 10-3000-170, was decreased. Ms. Smith advised that she had gone with a conservative number for revenue, but she could increase that number for expected revenue ifCouncil wished. Council requested the number be increased to $380,000. Council members then discussed increasing the trash fees revenue, line item 10-3000-200, and requested that number be increased to $340,000. Council then discussed the proposed increase to the meals tax, from 5% to 6%. After ab briefdiscussion, Council members opted to not increase the meals tax to 6%. They advised Ms. Smith to leave the meals tax rate at 5% for the next fiscal year. Council members proceeded to disçuss the water rent revenues, line item 20-3000-210. Council members asked why this number would be lower than the current budget ifitis] proposed to increase the water rates. Ms. Shifflett advised that if you project the current "actual" number, and add a 3% increase, the revenue will still not be close to $660,000. Council members requested that Ms. Smith decrease the recommended number to $600,000. Council members then discussed the wastewater sewer rent line item, 30-3000-210. Council members requested that Ms. Smith increase the recommended number to $525,000. Council members briefly discussed the possibility of increasing the cigarette tax rate. Ms. Smith advised that thisis a difficulti number to budget for. Council discussed the current "actual" numbers as well as the projected numbers for cigarette tax. Council decided to leave the recommended $57,000 as expected revenue for cigarette tax for the 25-26 budget. Council members then discussed the community center building. Ms. Smith advised that she had spoken with the daycare center director, and they will be having their meeting next Tuesday. The Director: is waiting on some reports back from the Virginia Department ofHealthi regarding the facility. The Director is unsure if they will be utilizing the community center building in the future. Mr. Harpine asked Ms. Smith to include something in the budget as income from the community center 14 MEETING MINUTES OF THE BROADWAY: TOWN COUNCIL SPECIAL CALLED WORKSHOP MEETING MONDAY, APRIL 28, 2025 5:00 p.m. building, either for rent from the daycare facility or income from renting out the facility to citizens for parties or other events. After some discussion, Ms. Smith advised that she would include $6,000 as revenue for community center rental income, which would show up as its own revenue line item in the proposed budget. Ms. Smith then noted that the out-of-town connection fee will be 150% above the in-town fee. This increase must be included in the Town Code verbiageifthis increasei is accepted by Council. The water and sewer connection ordinance will need to be reviewed and changed by the Town Attorney. Council members then discussed possibly increasing the in-town connection fees, Council determined to leave the in-town connection fees as they currently are. Council members discussed the effect that the 3% increase to water and sewer rates would have on its customers. Council members determined that until last year, regular increases in the water and sewer rates had not been done. The town has aging infrastructure that needs to be considered for repair and replacement and thei increases can go towards paying fort thoseitems. Council members agreed with the recommended 3% water increase and the 3% sewer increase. Ms. Smith referenced a chart indicating how Broadway compared to the other Towns regarding the minimum sewer rate. Currently Broadway is much lower than all the other neighboring localities. After much discussion, Council members agreed to increase the minimum sewer amount to $12.50 monthly, or $25.00 bi-monthly. Ms. Shifflett remarked that the water and sewer: rates had increased by 5% last year. Ms. Smith advised that she recommends raising the water and sewer: rates every year. The cost of! production and treatment of water does not decrease. Council members then moved on to discuss the expenditures side of the budget. Ms. Smith advised that under General Admin, line item 10-4200-120, the salaries line item has a proposed 4% increase. Council members discussed the need to determine cost ofliving increases versus merit increases in the future. Mr. Comer advised that once the new town manager is in place, evaluations could be made, and at that point, merit-based increases could be considered. Ms. Smith then advised that thel health insurance: is increasing 18%. She stated that ifCouncil wants to exploreother options forl health insurance in the future, that needs to be done in January, as the rates are locked in by the end of March for the next fiscal year. Ms. Smith advised that some of the items in the budget that are in red print are just additional information and to clarify what items fall under each line item. Ms. Smith explained that under the Donations Line Item, that number increased due to the increase in population. The $21,000 for Broadway Volunteer Fire Department is a pass-through fund. Mr. Comer requested that funds be included in the budget in the event that Council wants to make a donation to the Rescue Squad and Fire Department. Ms. Smith asked how much Council wants to include. Council members agreed to include a total of$20,000, or $10,000 for each organization. Mr. Fulk advised that someone needs to find out from the County what amount of money comes to the Town of Broadway from money that was collected from residents of the Town of Broadway for services provided by the rescue squad. Council members then discussed whether or not to include the $5,000 for the Schultz Theatre. After much discussion, the council determined that $5,000 could be given to the Schultz Theatre, but they must apply for the Arts grant in order to receive the $5,000 from the Town. If the Town does not receive revenue from the Arts grant, the Town does not pay out the $5,000. Ms. Shifflett advised that she is not in favor of providing donations. She advised that the Town's 15 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED WORKSHOP MEETING MONDAY, APRIL 28, 2025 5:00 p.m. priorities need to be repairing and replacing infrastructure, and putting money back into the Town's reserve funds. Council members agreed to keep the $1,000 donation for the Plains District Museum. Mr. Fulk then asked about a donation for the Village Library. Mr. Fulk advised that the Town provides a donation to the library every year. Ms. Smith advised that Council had decided to take that donation out last year. Mr. Fulk responded that the contract with the library states that the Town will make a donation every year to the library. Mr. Fulk provided a copy ofthe lease agreement and Memorandum ofUnderstanding with the Library for council and staff to reference. Ms. Smith noted that she can include the $2,000 in the proposed budget for FY 25-26, but Council needs to vote to appropriate the funds ift they want to donate to the library in the current budget, since that donation was taken out at last year's budget meeting. Council members requested that Ms. Smith increase the postage line item to $8,000. Council members requested that the office supplies line item be increased as well. Mr. Travis M. Driver advised that the police overtime line item was likely to come down due to the new Chief nowl being here and the other officers not having to work as much overtime. Ms. Smith agreed to decrease the police overtime line item from $25,000 to $20,000. Under Highways/Public Works, Ms. Smith advised Council that she had made a note that for future considerations, salaries might be moved from wastewater to highways, but this would cause a larger transfer from the 30-wastewater fund at year end. Ms. Smith advised that decision could be made by the Town Manager for future budgets. Ms. Smith then stated that funds for the bridge inspections have been included in the street maintenance fund for this year, as well as the cost of salt, and the Norfolk/Southern lease. These items were not included in previous budgets. Council members then moved on to review the Park Expenditures. Council members instructed Ms. Smith to increase line item, 10-9000-150, Capital Outlay-Park, to $250,000. Council members then reviewed the water line item expenses. They discussed the possibility of eliminating the inclusion off fluoride in the water, but no decision was made. Council members made no changes to the line items for water expenditures. They also reviewed and discussed wastewater expenditures. Council members asked Ms. Smith to increase the utilities and fuel line item, 30-8300-280, from $550,000 to $575,000. With no further discussion on the proposed budget for FY 25-26, Ms. Clark distributed information that will be included in the formulation ofa Capital Improvement Plan (CIP). Ms. Smith explained that this is a very early stage for creating a CIP. She stated that as projects are being completed, they are checked off the list ofo capital projects that are included in the plan. Ms. Smith has asked department heads to prioritize their projects to help in creating the timeline for the plan. Ms. Smith advised that she will make the adjustments to the budget that Council requested at this evening's meeting. Ms. Lohr will send the notice of public hearing ad to the newspaper this week. Mayor Jordan thanked the staff and finance department for the time and effort involved in creating the proposed budget. He stated that the explanation and information provided to Council is much appreciated. Other Business Under other business, Mayor Jordan advised Council that ai meeting needs to be held to appoint the new Town Manager, who is expected to begin his new position on Monday, May 5, 2025. Mayor Jordan 16 MEETING MINUTES OF THE BROADWAY TOWN COUNCLL SPECIAL CALLED WORKSHOP MEETING MONDAY, APRIL 28, 2025 5:00 p.m. suggested having a Special Called Meeting on Wednesday, April 30, 2025, at 5:30 p.m, He: advised that the new Town Manager would not be there for that meeting on Wednesday, as he would. not be moving to the area until Friday, but the meeting could still be held. Council members agreed to that date and time for the Special Called Meeting to appoint the Town Manager. With no further business to discuss, at' 7:24 p.m., Mr. T'ravis M. Driver made a motion to adjourn the meeting. Mr. Douglas W. Harpine seconded the motion which passed on the following voice vote ofmembers: Ayes: 7 Nays: 0 Mayor David L. Jordan Town Clerk Donna Lohr 17 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED MEETING Wednesday, April 30, 2025 5:30 p.m. The Broadway Town Council met in a Special Called meeting on Wednesday, April 30, 2025, in the Council Chambers ofthe Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor Beverly L. London, and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, and Joan H. Shifflett. The following staff members were present: Town Clerk, Donna Lohr, Wastewater Superintendent, John Coffman, and Corporal Joe Ritchie. Mayor Jordan called the meeting to order at 5:30 p.m. The first item under New Business was the discussion and consideration ofthe appointment ofa' Town Manager. Mr. Travis M. Driver made a motion to appoint Mr. Tracey Shifflett as Town Manager, Zoning Administrator, and FOIA officer, and to authorize the Mayor to execute and deliver a contract with the new Town Manager in substantially the form presented to the Council. Mr. Chad L. Comer seconded the motion which passed unanimously on the following recorded roll call vote: Joan H. Shifllett Aye Chad L. Comer Aye Beverly L. London Aye Travs M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye Mayor Jordan then announced that Mr. Tracey Shifflet is the new Town Manager. Mr. Travis M. Driver then read aloud the press release regarding the new Town Manager. A copy ofthe press release is on file with the minutes. With: no further business to discuss, at 5:34p.m., Mr. Richard E. Fulk made a motion to adjourn the Special Called Meeting of the Town Council. Mr. Douglas W. Harpine seconded the motion which carried on the following recorded roll call vote: Joan H. Shifflett Aye Chad L. Comer Aye Beverly L. London Aye Travs M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye Mayor David L. Jordan Town Clerk Donna Lohr 18 NOTICE OFJ JOINTPUBLCHEARING REGARDING ZONING ORDINANCE. TEXTCHANGE PARKING OF CERTAIN VEHICLESIN RESIDENTIAL AND CONSERVATION DISTRICTS TOWN. OE BROADWAY, VIRGINIA Notice is hereby given that the Town Council (the "Coun: cil") of the Town of Broadway, Virginia (the "Town") and the Planning Commission of the Town of Broadway, Virginia (the "Planning. Commission") will hold a joint public hear- ing pursuant to the provisions of Section 15.2-2204 of the Code of Virginia (1950), as amended, to receive public comment on a proposed ordinance to add a new Section 707.04 to the Land Development Regulations of the Town to prohibit the parking of trucks or commercial vehicle in excess of 10,000 pounds gross weight, or any bus, com- mercial trailer, or commercial wrecker, in any residential or conservation district. The joint public hearing, which may. be continued or ad- journed, will be held on or about 7:00 p.m. on Tuesday, May 20, 2025, before the Planning Commission and Council in the Town Council Chambers, located in the Broadway Town Office, 116 Broadway Avenue, Broadway, Virginia, Any person interested in the above ordinance may. appear at the hearing and present his or her views. The Council may set rules and procedures for the conduct ofthis public hearing. A copy of the proposed ordinance is on file and available for public review in the Town Offices located at 116 Broad- way Avenue, Broadway, Virginia, during regular business hours. Wiitten comments regarding the proposed ordi- nance may be forwarded either to the Town Manager or to the public hearing at the address stated herein, Por transmission to the Council and Planning Commission, or to the Council and Planning Commission during the public hearing. Requests for special assistance should be made to the Town Manager on or before Noon on Thursday, May 15, 2025; such requests should specify the nature of the assistance required. TOWN OF BROADWAY, VIRGINIA David L. Jordan, Mayor 5/6, 5/13 19 NOTICE OF PUBLIC HEARING TOWN OF BROADWAY PROPOSED BUDGET AND TAX AND FEE INCREASES The Town of Broadway will conduct a public hearing on the proposed annual budget for Fiscal Year 2025-2026, and the proposed increases in rates and fees as set forth below, on Tuesday, May 20, 2025, at 7:00 p.m. in the Council Chambers of Town Hall located at 116 Broadway Avenue, Broadway, VA 22815. Members of the public are invited to attend and present comments on the proposed budget, tax rates, and fees. PROPOSED FISCAL YEAR 2026 BUDGET FY2026 Revenue: Proposed General Fund $2,962,700 Water Fund $ 678,900 Sewer Fund $4,626,140 Subtotal before transfer $8,267,740 Transfer* $ 401,940 Total Revenues $8,669,680 Expenditures: General Fund: GeneralAdminstrative $ 887,600 Public Safety $ 858,500 Highways & Streets $ 688,500 Parks & Recreation $ 426,500 Sanitation $ 265,000 Enterprise Funds: Water Fund $ 917,440 Sewer Fund $4,224,200 Subtotal before transfer $8,267,740 Transfer* $ 401,940 Total Expenditures $8,669,680 *Note: Transfers are for budgeting purposes and are from operating surplus. The Town of Broadway operates on a balanced budget. 20 The town is proposing the following increases in taxes and fees to be effective July 1, 2025: A6,8% increase (CPI-U + 4%) which equals $2.45 increase in the bi-monthly trash collection fee from $36.00 to $38.45. A 3% increase in the water and sewer rate with an automatic increase based on CPI (Consumer Price Index) each following fiscal year. An increase on minimum sewer usage rate from $17.81 to $25.00 bi-monthly. An Out-of-Town water & sewer connection fee of 150% above In-Town water & sewer connection fees. A copy oft the proposed budget and the Ordinance is on file at the Town of Broadway Town Hall, 116 Broadway Avenue, Broadway, VA 22815, and is available for reviewing Monday 1 Friday, 8:00 a.m. - 4:30 p.m. with a lunch closure daily from 12:30 1:30 p.m., and at broadwayva.gov. Any person requiring special accommodations in attending or participating in the public hearing should contact the Broadway Town office at a 4 40) 896-5152 at least five days prior to the public hearing. 21 Updated 4/30/25 REVENUES: 10-3000-115 DMV Fees Monies received when DMV stops are released 10-3000-120 Bank Capital Stock Received from 3 banks (Truist, United & F&M) May/June - based on prior year 10-3000-130 Business License Galculated on gross receipts from businessès in town 10-3000-140 Fines & Forfeitures Tickets & court fines - Réceived from the County 10-3000-160 RE Tax 10/100 10-3000-165 PP Tax .61/100 - was increased FY23 when vehicle decal was eliminated 10-3000-170 Sales Tax Received monthly from Rockingham County 10-3000-180 Utility Tax SVEC, Columbia, Dom VA Power, Comcast received monthly 10-3000-190 Telecommunications Tax 10-3000-200 Trash Fees Increase CPI + 4% FY26 = 6:8%( (2.8 + 43 10-3000-210 Meals Tax 5% reçeived monthly 10-3000-220 Cigarette Tax .25/per stamp 10-3000-230 Transient Occupancy Tax 7% AirBnb, short-term rentals 10-3100-110 Rolling Stock From Commonwealth in August 1 Revenue Text file 22 Updated 4/30/25 10-3100-115 PPRTA From Commonwealth reflected in asset account 10-1100-355 and is received in August 10-3100-130 Law Enforcement 599 Grant & DUI/DMV- - Received qrtly from State 10-3100-135 Fire Programs Fund Pass through to VFD 10-3100-140 Transportation Funding Received Qrtly from State 10-3100-150 Police Grants 10-3100-160 Zoning Fees $50 minimym or $1.00/$1,000 of estimated value of new construction or remodel, whichever is greater, Accessory buildings & signs $50 flat fee. Includes land use permits 10-3100-180 Rental Income Gommunity Center rental ($6,000/yt.) 10-3100-190 Farmland Lease Current tenanti pays $5,000 x2 per year, May 1 & Jan 1 10-3100-200 Penalties 10-3100-210 Other Includes accident report fee ($25) 10-3100-220 Arts Grant From Commonwealth received in February 10-3100-230 Interest income Earned income on bank accounts/nyvestments 10-3100-250 Transfer To balance budget 10-3100-270 Pool Admissions 10-3100-275 Pool Concessions 2 Revenue Text file 23 Updated 4/30/25 10-3100-280 Park Operations Rental fees for shelters - $35/4 hr. increments (large shelter) & $25/4 hr. increments (small shelters) 10-3100-285 Farmers Market Booth rentals (number of spots @ $120/season or $15/per Saturday) 10-3100-300 Donations For other projects, includes NNO donations 10-3100-500 Community Events Sponsors for Easter Egg hunt; Movienight, Tree lighting, Halloween fést 20-3000-190 Lease fees TDS($2,000/mo), T-Mobile ($2,098/mo) 20-3000-210 Water Rent Water billing FY26 increlase 3% 20-3000-220 Sale of Materials Includes meters for new connections 20-3100-170 Connection Fèes Based on new connections ($6,500 per each connection) this includes meter @ $500 which is reflected in 20-3000-220 sale of materials account Out-of-town connéction ee 150% above in-town fee 20-3100-200 Penalties 20-3100-210 Other Reconnection fees for UB customers who were disconnected for non-payment 20-3100-230 Interest! Income Earned income on investments (LGIP) 20-3100-250 Transfer To balance budget 3 Revenue Text file 24 Updated 4/30/25 30-3000-210 Sewer Rent Sewer billing FY26 inorease 3% 30-3100-170 Connection Fees Based on new connections ($6,100 per each connection) Out-Of-town connection fee 150%above: in-town fee 30-3100-175 Bio-Solids: Pilgrim, Cargill, Town of New Market, Timberville This is a volatile figure as it depénds on weather & flow. 30-3100-180 Wastewater Contract Fees Contracts Pilgrim, Cargill, Town of New Market, Timberville Increase each year by CPI-U until 2037 except Timberville. Timberville can only increase by 1%. 30-3100-230 Interest Income Earned income on investments (LGIP) 4 Revenue Text file 25 REVENUES GENERAL Recommended 10-3000-110 Rev. Auto Tags $ 10-3000-115 Rev, DMV Fees $ 3,000 10-3000-120 Rev. Bank Capital Stock $ 90,000 10-3000-130 Rev. Business License $ 175,000 10-3000-140 Rev. Fines & Forfeitures $ 9,000 10-3000-160 Rev. RE Tax $ 425,000 10-3000-165 Rev. PP Tax $ 250,000 10-3000-170 Rev. Sales Tax $ 380,000 10-3000-180 Rev. Utility Tax $ 65,000 10-3000-190 Rev. Telecommunlcations Tax $ 27,000 10-3000-200 Rev. Trash Fees $ 340,000 10-3000-210 Rev. Meals Tax $ 292,000 10-3000-220 Rev. Cigarette Tax $ 57,000 10-3000-230 Rev. Transient Occupancy Tax $ 20,000 10-3100-110 Rev, Rolling Stock $ 3,100 10-3100-115 PPTRA Rev, Fr Commonwealth, $ 10-3100-130 Rev. Law Enforcement $ 60,000 10-3100-135 Rev. Fire Programs $ 21,000 10-3100-140 Rev. Transportation Funding $ 650,000 10-3100-150 Rev. Police Grants $ 10-3100-160 Rev. Zoning Fees $ 4,000 10-3100-180 Rev. Rental Income $ 6,000 10-3100-190 Rev. Farm Land Lease $ 10,000 10-3100-195 Rev, Interest $ 10-3100-200 Rev. Penalties $ 5,000 10-3100-210 Rev. Other $ 500 10-3100-220 Rev. Arts Grant $ 10-3100-230 Rev. Interest Income $ 500 10-3100-250 Rev. Transfer $ 163,400 10-3100-270 Rev, Pool Admisslons $ 35,000 10-3100-275 Rev. Pool Concèssions $ 15,000 10-3100-280 Rev. Park Operations $ 2,000 10-3100-285 Rev. Farmers Market $ 600 10-3100-300 Rev. Donations $ 10,000 10-3100-305 Rev. Police Donations $ 10-3100-500 Rev. Community Events $ 7,000 $ 3,126,100 26 WATER Recommended 20-3000-190 Rev. Lease Fees $ 48,000 20-3000-210 Rev. Water Rent $ 600,000 20-3000-220 Rev. Sale Of Materials $ 20-3100-170 Rev. Connection Fees $ 25,000 20-3100-200 Rev. Penalties $ 5,000 20-3100-210 Rev. Other $ 400 20-3100-230 Rev. Interest Inçome $ 500 20-3100-250 Rev. Transfer $ 238,540 $ 917,440 WASTEWATER Recommended 30-3000-210 Rev. Sewer Rent $ 525,000 30-3100-170 Rev. Connection. Fees $ 20,000 30-3100-175 Rev. Solids Handling $ 606,640 30-3100-180 Rev. Wastewater Contract Fees $ 3,474,000 30-3100-230 Rev. Interest Income $ 500 $ 4,626,140 27 Updated 4/30/25 10-4200 GENERAL ADMIN 120 Salaries Office/Admin. Includes 80% of Town Manager, Finance Director/Treasurer, Dep. Finance Director/Treasurer, Accounting Tech/Clerk, Administrative Assistant, Assumes 4% increase: 131 Bonus Christmas bonus for employees $500 FT (23-$11,500), $250 PT (6=$1,500) 150 Insurance VML-VRSA (4 Qtly pymts - % split among 4 depts.) 180 Telephone 190 Employee Hospital Insurance - Employee Health insurance (80% of above employees with 20% charged to highways) includes flex for single policy holders (includes 189increase: this FM) 200 Payroll Tax (FICA) 210 Retirement & Life 230 Council Salaries 245 DMV Fees 250 Dues & Memberships Amazon Prime ($180 per year on CC), VGFOA (Va, Goy't, Finance Officers Assoc.) ($50), ICMA (International City/County Management Assae.)-Salary based ($800), HerfisenburPooknghmphamchemberoteommercefs464, MEPGA ($579) 270 Buildings & Grounds The Mosquito Authority, Fire extinguisher inspections, Library PM, ($235 ea. Spring and fally; Air ConditoningSenvices, Inc. - PM TownBuilding ($180) 280 Utilities & Fuel 290 Legal 300 Accounting Robinson Farmer Cox ($26,950) 305 Professional Fees VRSA WC Audit ($4,897) 1 General: Admin Text file 28 Updated 4/30/25 310 Misc. Exp. 320 Office Supplies 325 Service Fees VTG IT: services ($25,656 annual contract and VOIP telephone $3,312/yr.), Southern Software annual supportfee ($3;977/yr), tax conversion each year ($4,275/yr.), W2sand 10995 ($224.10), SVOE-copier fees ($840/yr), Wells Fargo RICOH rental-PD copier ($2,400), equipment 330 Publications Advertising fees 335 Postage 340 Travel & Education Planning Commissioner training ($2,600) 350 Donations Broadway Vol. Fire Dept. $21,000)-$21,000. is received through the fire programs fun/based on population, additional $10,00 to Broadway' Vol. Fire Dept., $10,000 Broadway Rescue Squad, Village Library $2,000 (MOU until 2052), Plains District Museum ($1,000), The Schultz Theater ($5,000) This is an Arts grant that the Theaterwill. applyfor. Ifthe, grant is not applied for or received, the Town will not give the donation. Donations should be paid each year after. July 1 for FY (except Theater which is dependent on the grant.) 370 Economic Development Community Events Fireworks ($11,000) BHP sponsored fireworks-for FY25, Holiday event expenses ***NOTE: Some events are fully sponsored by local businesses-these are reflected in revenue account number 10-3100-500 Rev. Community Events 390 Planning & Development Website (BareWeb) Websité compliance and plugins ($1,260) 10-9000-110 Capital Outlay Replacement computers/upgrades: 10-5400 110 Debt Retirement Truist BB&T Business Loan ($11,732.91 x2 per year December & June) (Library bldg.)will mature 6/2027 2 General Admin Text file 29 Updated 4/30/25 120 Interest exp. Truist BB&T Business Loan ($2,467 x2 per year December & June) (Library bldg.) will mature 6/2027 3 General Admin Text file 30 GENERAL ADMIN, EXPENDITURES Recommended 10-4200-120 Salaries Office/Admin. $ 360,000 10-4200-131 Bonus $ 13,000 10-4200-150 Insurance $ 50,000 10-4200-180 Telephone $ 3,000 10-4200-190 Employee Hospital Insurance $ 62,000 10-4200-200 Payroll Tax $ 29,000 10-4200-210 Retirement & Life $ 66,000 10-4200-230 Council Salaries $ 24,500 10-4200-235 Cigarette Tax Exp. $ 2,000 10-4200-245 DMVI Fees $ 4,200 10-4200-250 Dues & Membership $ 1,500 10-4200-270 Buildings & Grounds $ 12,000 10-4200-280 Utilities & Fuel $ 10,000 10-4200-290 Legal $ 38,000 10-4200-300 Accounting $ 30,000 10-4200-305 Professional Fees $ 5,000 10-4200-310 Misc. Exp. $ 3,500 10-4200-320 Office Supplies $ 5,000 10-4200-325 Service Fees $ 40,000 10-4200-330 Publications $ 1,500 10-4200-335 Postage $ 8,000 10-4200-340 Travel & Education $ 9,000 10-4200-350 Donations $ 49,000 10-4200-370 Donations-Economic Development $ 20,000 10-4200-380 Community Events Exp $ 10-4200-390 Planning & Development $ 1,000 10-5400-110 Debt Retirement $ 23,466 10-5400-120 Interest Exp. $ 4,934 10-9000-110 Capital Outlay $ 12,000 $ 887,600 31 Updated 4/30/25 10-5100 PUBLIC SAFETY 110 Salaries 60 Officers Assumes 4% increaser 130 Part-time Includes Administrative Assistant @ 2.5 hours per week, Part-time public safety 135 Overtime Holidays ($7,619), DMV grant ($), snow-events 150 Insurance VML -VRSA (4 Qtly pymts - % split among 4 depts.) 160 Uniforms/Supplies Includes Ammo ($15,000), office supplies ($5,000), Firearm maint. ($2,000), copier ($1,205) 165 Dues & Subscriptions Central Shen. Criminal Justice Academy dues ($4,340), Axon-Body. & Dash Cam ($26,000) & taser cert. ($3,844), Va. Assoc. of Chiefs of Police ($200), Lexipol-policy manual annual fees ($4,218), Mypacktraokyearly, K9 handler subscription ($140) 170 Car Expense Includes maintenanoe/repairs & fuel, Comsonics-lLidar. ($158) A.tuningforks91), peenguastepeademaee, calibration $775): 180 Telephone VZwireless-6213/mo. 190 Hospital Insurance (includes 18% increase this FY) 200 Payroll Tax 210 Retirement & Life 280 Utilities 295 Court. Appointed Attorney Fees 300 Canine Expense Food, bedding, training, veterinaryt fees 340 Travel & Education 1 Public Safety Text file 32 Updated 4/30/25 700 Community Engagement National Night Out, SWAG 10-9000-140 Capital Outlay MDT's In car computers ($30,000) 2 Public Safety Text file 33 PUBLIC SAFETY EXPENDITURES Recommended 10-5100-110 Salaries Pollce $ 420,000 10-5100-130 Pollce Part-time Salaries $ 20,000 10-5100-135 Pollce Overtime $ 20,000 10-5100-150 Pollce Insurance $ 16,000 10-5100-160. Pollce Unlforms/Supplles: $ 24,000 10-5100-165 Police Dues & Subscriptions $ 42,500 10-5100-170 Police Car Expense $ 45,000 10-5100-180 Police Telephone Exp. $ 7,500 10-5100-190 Pollce Hospltal Insurance $ 100,000 10-5100-200 Police Payroll Taxi Expense $ 34,000 10-5100-210 Police Retirement & Life $ 71,000 10-5100-280 Police Utilitles $ 5,000 10-5100-295 Poliçe Court Appointed Attorney fees $ 2,000 10-5100-300 Police Canine Expenses $ 1,500 10-5100-340 Police Travel & Education $ 15,000 10-5100-700 Police Community Engagement $ 5,000 10-9000-140 Capiatal Outlay $ 30,000 $ 858,500 34 Updated 4/30/25 10-5500 HIGHWAYS/PUBLICWORKS 120 Highway Salaries Includes 20% of Town Manager, Finance Director/Treasurer, Dep. Finance Director/reasurer, Accounting Tech/Clerk, Administrative Assistant Assumes 49increase **FUTURE: Consider moving maintenance to highway (from 30-wastewater, 6FT& 41 PT employées) and none of General. Administration. Keep in mind, this will cause a larger transfert from the 30-wastewater: fund at year end. 130 Street light Utility bill 140 Street maintenance Brightly (Facility Dude) $3,273.53 annual subscription, paving & highway maintenance, anything pertaining to shop/truck having to do with Street Maintenance; Schwartz& Assoc: Bridge Inspections ($8,375), Mid Atlantic-salt (ordered 8/2024 $17,550 = $117/ton) this is: volatiledepending on the: amount of snow eachy year, NorfolkSouthern annyal lease ($801.98), 160 Beautification Holiday decorations 190 Employee Hospital Insurance Includes 20% of above employees, (includes 18% jncrease this FY), 200 Payroll Tax 210 Retirement & Life 10-5600-110 Garbage Collection **, We. may want to: consider separating.with subcategorles.for easier reporting U3 ** 1 Highways/Public Works Text file 35 HIGHWAY EXPENDITURES Recommended 10-5500-120 Salarles Highway $ 90,500 10-5500-130 Street Light $ 58,000 10-5500-140 Street Malntenance $ 488,000 10-5500-160 Beautification $ 10,000 10-5500-190 Employee Hospltal Insurance $ 17,500 10-5500-200 Payroll Tax Hwy. $ 7,500 10-5500-210 Retirement & Life $ 17,000 10-5600-110 Garbage Collection $ 265,000 $ 953,500 36 Updated 4/30/25 10-5700 PARKS 120 Salaries Pool employees Assumes $12.50/hr. nèw lifeguards & $14.00/hr.retuiring! lifeguards 130 Contractual Services - based on previous year/s Waste management ($870/mo), A&A Cleaning ($1,680/yr), Dominion Power 140 Park Operating - based on previous year/s Airi Quality Gleaning Community Centeryearly preventative maintenance: ($270); Verizon ($1,356/yr), Cline Assoc./ /porta) Johns 150 Pool Operating - based on previous year/s Chemicals; Concession supplies 160 Utilities & Fuel - based on previous year/s 170 Miscellaneous 200 Payroll Tax 10-9000-150 Capital Outlay Park Pool filtration building repair 1 Parks Text file 37 PARKS EXPENDITURES Recommended 10-5700-120 Salaries Parks $ 75,000 10-5700-130 Contractual Services $ 10,000 10-5700-140 Park Operating. Expenses $ 30,000 10-5700-150 Pool Operating Expense $ 30,000 10-5700-160 Utilities & Fuel $ 20,000 10-5700-170 Misc. Exp. $ 1,500 10-5700-200 Payroll Tax $ 10,000 10-9000-150 Captal Outlay-Park $ 250,000 $ 426,500 38 Updated 4/30/25 20-7200 WATER 150 Insurance VML- -VRSA (4 Qtly pymts - % split among 4 depts.) 165 Dues & Subscriptions VRWA ($450) 180 Telephone Clearlive ($747) 295 Professional Fees (Contractual Fees) $1000 (Southern Software interface fees % with Wastewater), Carter Machinery ($1,365) annual inspection, VDHWaterworks operation fee ($4,575), AriaFiltration (PALL) 24/7 phone service ($7,280), SCADA-Inductive Automation ($2,128- - half shared with Wastewater $1,064), Carter Customer Service Agreement (CSA) ($2,075.22 renewable September of each year ((see contract file on Z:)) Department of General Services nitrate/nitrite. compliance and water testing kits ($1,352), Ferguson flexnet software support/s2,437,.49- Iistrumentation Services quarterly calibration service ($3,400) DPOR license fee ($240); VUPS ($350) 310 Misc Expense 320 Supplies DCLSY water testing kits ($951.33); Bockingham County Treasal Bacteria samplés ($92/mo): 335 Postage Mailing water bills (half to wastewater), sampling mailing 440 Transfer To balance budget 20-7300 140 Salaries Plant Assumes 4% increase Includes WP Supervisor, WP Operator, (inolude boot & clothing allowance 2 @ $500) 150 Part-time Includès 2 PT employee, (include boot & clothing allowance:2 @ $250) 155 Overtime Wekend/nolday/cat. out 1 Water Text file 39 Updated 4/30/25 190 Employee Hospital Insurance (includes 18% increase. this, FY) 200 Payroll Tax 210 Retirement & Life 280 Utilities & Fuel 340 Travel & Education 460 Chemicals 510 Spring Lease Fees Locke Willow Farm-this is in the event we would ever need to use for future (Attorney recommends keeping) 520 Repairs & Maintenance VDH Waterworks operation fee ($44,575), PALL: 24/7 phone service ($7,280), SCADA- Inductive Automation ($2,128 - half shared with Wastewater $1,064), Carter Customer Service Agreement (CSA) ($2,075.22 renewable September of each) year ((see contract file on Z:) FY26ordert two blow-off valves for membrane @ $1,200/each 530 Truck & Tractor 540 Water Purchases Co-Op Food Processors 20-7400-110 Dèbt Retirement WTP VRA ($92,000) August & February 20-7400-120 Interest Exp. VRA ($45;397) August & February 20-7500-520 Bepairs and: Maintenance -Distribution system Repairs &maintenance outsiderof thewater: treatment plant. 20-9000-110 Capital Outlay 2 Water Text file 40 WATER EXPENDITURES Recommended 20-7200-150 Insurance $ 17,000 20-7200-165 Dues & Subscriptions $ 450 20-7200-180 Telephone $ 8,500 20-7200-295 Professional Fees (Contractural Fees) $ 50,000 20-7200-310 Misc. Exp. $ 2,500 20-7200-320 Supplles $ 2,000 20-7200-335 Postage $ 2,100 20-7200-440 Transfer $ 20-7300-140 Salarles Plant. $ 143,000 20-7300-150 Part-time Salaries $ 44,096 20-7300-155. Overtime $ 25,000 20-7300-190 Employee Hospital Insurance $ 21,000 20-7300-200. Payroll Tax $ 14,000 20-7300-210 Retirement & Life $ 50,000 20-7300-280 Utilities & Fuel $ 75,000 20-7300-340 Travel & Education $ 1,000 20-7300-460 Chemicals $ 77,000 20-7300-510 Spring Lease Fees $ 5,000 20-7300-520 Repalrs & Malntenance-WTP $ 40,000 20-7300-530 Truck & Tractor $ 20-7300-540 Water Purchases Co-op $ 20,000 20-7400-110 Debt Retirment- WTP $ 184,000 20-7400-120 Interest Exp. $ 90,794 20-7500-520 Repairs & Mantenance-Dsrbuton System $ 45,000 20-9000-110 Cap Outlay Other $ $ 917,440 41 Updated 4/30/25 30-8200 WASTEWATER 150 Insurance American Bankers Insurance (flood insurance for pump station near foundry) $1291, VML- VRSA (4 Qtly pymts - % split among 4 depts.) 180 Telephone Sensaphone annual subscription for CC Turner, Timberville, & Cargill pumpstations ($898.20), alarm lines, wireless, Phonetics annual alarms ($843) 295 Professional Fees Mangrum consulting annual ground water report: ($15,000), Southern Software support ($925), SCADA-Inductive Automation ($2,128 -half shared with Water $1,064), Miss Utility locates, OmniSite $1,160 (yearly contract for pump/lift stations), Aquasonics ($10,000) UV system maint. Lamp & sensor 310 Misc. Exp. 320 Office Supplies 335 Postage Mallingwastewater: bills (12 to water), sampling mailing 440 Transfer To balance budget 30-8300 140 Salaries Plant & Operations Assumes 4% Increase Includes WW Supervisor, 3WW Operators, 6 Maintenance (include boot &clothing allowanoeg @ $500) (Consider moving maintenance to highway/parks however, this will create a larger transfer @ YE) 150 Part-time Includes 4 employees, (Include-boot & clothingallowande 20 $250); 155 Overtime Weelend/noldaycalour (snow& emergency) 190 Employee Hospital Insurance (includes 18% increasethisFY) 1 42 Updated 4/30/25 200 Payroll Tax 210 Retirement & Life 280 Utilities & Fuel 285 Solids Handling DEQ Treasurer of VA land application fees ($$), 340 Travel & Education 460 Chemicals 465 Lab Testing Waypoiht Analytical yéarly-soil samplés permit ($890), DEQ annual permit majnténance feès and VPDES & VPA annual permit ($13,465), Complete: Gare of VA: (distilled water system) $170 x2/year, DEQ:VPDES $10,0004, Biological Monitoring, Inc. quarterlyt toxicity chronic test (1,900 x 4: = $$7,600) 520 Repairs &. Maintenance: -Wastèwatèr facility only The Power Connection (#1, 4, &3) ($945/yr) 530 Truck & Tractor 30-8400 140 Debt Retirement - WWTF Purchase VRA ($200:447). July &. January US Bank' ($322,375) September 150 Interest Exp - WWTF Purchase VRA ($32,737). July & January US Bank ($8A,220)September US Banki (82,364) February 170 Debt Issuance Cost 2 43 Updated 4/30/25 30-8500 520 Repairs & Maintenance - Collection. Splem-Repatrmalntenene noty withinthe Wastewater facility Moyers Brothèrs tanki cleaning ($3,685 X2/year) to cléan sèwer lift stations @. .Rt. 42 & Rt. 259 grease buld-up, Thel Power Connection (#4; 7,& 8), ($945/yr) 30-9000-130 Capital Outlay - Other Linville Creek:sewer repair (will need easements and REP's) 30-9000-140 Capital Outlay - Contingency 30-9000-150 Capital Outlay - Misc 3 44 WASTEWATER EXPENDITURES Recommended 30-8200-150 Insurance $ 18,000 30-8200-180 Telephone $ 7,000 30-8200-295 Professional Fees $ 35,000 30-8200-310 Misc. Exp. $ 1,000 30-8200-320 Office Supplies $ 2,000 30-8200-335 Postage $ 2,500 30-8200-440 Transfer $ 401,940 30-8300-140 Salarles Plant & Operations $ 702,000 30-8300-150 Part-time Salarles $ 97,370 30-8300-155 Overtime $ 26,000 30-8300-190 Employee Hospital Insurance $ 185,000 30-8300-200 Payroll Tax $ 62,000 30-8300-210 Retirement & Lifé $ 95,000 30-8300-280 Utilities & Fuel $ 575,000 30-8300-285 Solids Handling $ 300,000 30-8300-295 Professional Fees $ 30-8300-340 Travel & Education $ 2,000 30-8300-460 Chemicals $ 550,000 30-8300-465 Lab Testing $ 100,000 30-8300-520 Repairs & Maintenance $ 60,000 30-8300-530 Truck & Tractor $ 9,000 30-8400-140 Debt Retirement- WWTF Purchase $ 723,270 30-8400-150 Interest Exp.- WWTF Purchase $ 232,060 30-8500-520 Repalrs & Maintenance-Colection System $ 140,000 30-9000-130 Capital Outlay-Other $ 300,000 30-9000-150 Capital Outlay-Misc. $ $ 4,626,140 45 AN ORDINANCE TO AMEND THE LAND DEVELOPMENT REGULATIONS OF THE TOWN OF BROADWAY, VIRGINIA, TO PROHIBIT THE PARKING OF CERTAIN VEHICLES IN RESIDENTIAL AND CONSERVATION DISTRICTS, AND ENACTING A NEW SECTION 707.04 OF SUCH LAND DEVELOPMENT REGULATIONS WHEREAS at its regular meeting on April 15, 2025, the Town Council (the "Council") of the Town ofBroadway, Virginia (the "Town") adopted a resolution to initiate a text amendment to the Land Development Regulations ofthe Town to prohibit the parking of certain commercial vehicles in certain zoning districts; and WHEREAS the Council and the Planning Commission of the Town have held a joint public hearing on May 20, 2025, regarding the same, at which meeting the Planning Commission reported its recommendation regarding this Ordinance to the Town Council as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF BROADWAY, VIRGINIA, TO-WIT: 1. New Section 707.04. The Town Council amends the Land Development Regulations oft the Town in order to add a new Section 707.04, to read as follows: 707.04 Parking of Trucks and Commercial Vehicles. In Conservation and Residential Districts, the parking of any truck or commercial vehicle in excess of 10,000 pounds gross weight, or any bus, commercial trailer, or commercial wreçker, is prohibited on private land or public roads except while loading, unloading, or working at or near the location where it is parked. 2. Effective Date. This Ordinance shall become effective immediately. APPROVED: David L. Jordan, Mayor Town of Broadway, Virginia ATTEST: [SEAL] Clerk 46 CERTIFICATE OF VOTES Record of the roll-call vote by the Town Council of the Town of Broadway, Virginia, on the Ordinance entitled AN ORDINANCE TO AMIEND THE LAND DEVELOPMENT REGULATIONS OF THE TOWN OF BROADWAY, VIRGINIA, TO PROHIBIT THE PARKING OF CERTAIN VEHICLES IN RESIDENTIAL AND CONSERVATION DISTRICTS, AND ENACTING A NEW SECTION 707.04 OF SUCH LAND DEVELOPMENT REGULATIONS, adopted by the Town Council of the Town of Broadway. Virginia, by a roll-call vote at a regular rescheduled meeting ofthe Town Council held on May 20, 2025, at which a quorum was present and acting, and after a joint public hearing with the Town's Planning Commission on the same date. The recorded roll-call vote of the Town Council was as follows: AYE NAY ABSTAIN ABSENT David L. Jordan, Mayor Richard E. Fulk Travis Driver Douglas W. Harpine Joan Hoover Shifflett Bev London Chad Comer [SEAL] Dated: Town Clerk, Town of Broadway, Virginia 47 Town of Broadway WTP PWSID 2165060 April 2025 No. Connections Served: 1808 Population Served: 4015 Raw Finished Finished Water Water Water Hours in Treated Produced Delivered Service MGD MGD MGD DATE 1 0.2690 0.2690 0.2470 12.00 2 0.3160 0.3160 0.2900 12.00 3 0.2930 0.2930 0.2660 11.50 4 0.3270 0.3270 0.3040 11.50 5 0.2070 0.2070 0.2290 11.00 6 0.2890 0.2890 0.2710 11.00 7 0.3260 0.3260 0.3010 12.00 8 0.2880 0.2880 0.2690 12.00 9 0.3130 0.3130 0.2830 11.50 10 0.3260 0.3280 0.3090 11.50 11 0.3050 0.3050 0.2780 11.25 12 0.3000 0.2870 0.2780 11.50 13 0.3100 0.3100 0.2820 12.00 14 0.3390 0.3390 0.3164 11.50 15 0.3090 0.3090 0.2810 11.00 16 0.3460 0.3460 0.3210 11.50 17 0.3200 0.3200 0.2920 11.50 18 0.3370 0.3370 0.3150 12.00 19 0.2750 0.2720 0.2450 11.25 20 0.3210 0.3210 0.2980 11.25 21 0.3480 0.3480 0.3170 11.75 22 0.3380 0.3380 0.3150 12.00 23 0.3320 0.3320 0.3120 11.50 24 0.3478 0.3478 0.3203 11.50 25 0.3270 0.3270 0.3060 11.75 26 0.3110 0.3110 0.2910 11.50 27 0.3210 0.3210 0.2920 11.50 28 0.3410 0.3410 0.3190 12.00 29 0.3370 0.3370 0.3130 12.00 30 0.3570 0.3570 0.3280 11.75 Total 9.476 9.462 8.789 348.0 Maximum 0.357 0.357 0.328 12.00 Minimum 0.207 0.207 0.229 11.00 Average 0.316 0.315 0.293 11.60 48 Well Water Pumped APrA 2015 Date Water Pumped 4/1/2025 75600 4/2/2025 83500 4/3/2025 68500 4/4/2025 77700 4/5/2025 23586 4/6/2025 73200 4/7/2025 78200 4/8/2025 43100 4/9/2025 74100 4/10/2025 72400 4/11/2025 79300 4/12/2025 78800 4/13/2025 82300 4/14/2025 79900 4/15/2025 68000 4/16/2025 76400 4/17/2025 79500 4/18/2025 83200 4/19/2025 68700 4/20/2025 68000 4/21/2025 81000 4/22/2025 82800 4/23/2025 73700 4/24/2025 78700 4/25/2025 66200 4/26/2025 69300 4/27/2025 79300 4/28/2025 68000 4/29/2025 80700 4/30/2025 76700 2190386 49 Month of March 2025 Co-op water purchased. April 2025: 1,271,000 Prior Month March 2025: 983,900 Water pumped from Lee Street 5,549,568 50 OL Broadway Police Department Report March 2025 Staffing Authorized Filled Vacant Chief of Police 1 Full Time Officers 5 0 Part Time Officers 6 Reserve I Police Activities Officers have been Diligently patrolling the schools and parks. Cameras Installed at heritage park Chief Weaver obtained LINX (Law Enforcement Information Exchange) Up and running JCMES afternoon and Morning school traffic Officer Fulk picked up and dropped off evidence in Roanoke Grants Grant applied for $69000.00 Grant for AED Flock Cameras and 7 Panasonic Toughbook's (computers for the police cars).. In process Cpl Ritchie submitted Wellness Grant 15000.00 In Process Entering into the 3rd quarter ofDMV overtime grant Documented Revenue brought in by the Police department from donations grants and fines this physical year to date is $ 98507.92 Special Events Billy Pangle Bridge renaming, No incidents Public safety meeting with Approx 35 attendees with positive feedback Gary E Post fishing day event, No incidents Cpl. Ritchie and MPO Walters taught active shooter awareness classes at Pilgrim's pride in Timberville Training Zoom meeting with Flock Safety Meeting with Brian miller with park cameras Broadway Police department trained in active shooter training Officers training and recertified with Patrol rifles 52 Equipment & Vehicles The Dodge patrol vehicle is having electrical issues Radar equipment is not working in several cars that will need to be fixed. Calls for Service Officer Carson Frey is working a sexual assault case involving a child Officer Frey closed A breaking and entering case and obtained warrants Officer Wrote 30 summons 68 arrest total with warrants obtained for several cases 229 Extra Patrols in concentrated areas to address complaints. Note: extra patrols are logged in as areas we need to be more present 53 # 5 99 1 3 6 7 9 0 1 1 2N 2 9 2 2 & 8 2 9 7 0 - a - 6 a - 4 C 1 2N s 3 4 4 9 1 2 C 8 6 5o 8 a 4 9 9 9 1 0 9 0 99 7 0 1 9) 3) 0 - s 2 1 1 1 C o 5 B 1 N 4 8 0 O 6 9 7 o 1 4 0o 2 C o 1 1t 2 CN 0 C & E 1 P 4 8 1 0 à R 9 0 o 4 E N N CV C 1o 0 1 1 2 6 B 4 1 0) I 0 - 0) a 4