MINUTES POLK STATE COLLEGE District Board of Trustees Meeting Monday, April 28, 2025 - 4:00 p.m. Polk State Winter Haven Campus, WST 126 Dr. Angela M. Garcia Falconetti called April 28, 2025, District Board of Trustees meeting to order at approximately 4:00 p.m. Members Present: Ms. Ashley Bell Barnett, Ms. Ann Barnhart, Mr. Greg Littleton, Ms. Teresa Martinez, Ms. Cindy Hartley Ross, and Mr. Ashley Troutman Members Absent: Special Recognition: Dr. Angela Garcia Falconetti a. Melvin Thompson, Director of the Student Activities & Leadership Office (SALO) and recipient ofthe Ernest C. Jones National Advisor of the Year Award was recognized. President Garcia Falconetti commended Mr. Thompson and SALO on the SALO and Athletics Inaugural STARS Award Ceremony on April 25. b. Randy Lee, Athletics Program Coordinator; Al Corbeil, Head Baseball Coach; and Brandon Giles, Head Basketball Coach, were briefly recognized for their accomplishments both on and off the court and field. C. Stacey Cary, Vice President ofHuman Resources, was recognized. Ms. Cary will be departing from the College on April 30 to return to the Midwest to be with her family. d. Trustee Ashley Bell Barnett was named a 2025 Florida Hero by Governor Ron DeSantis and First Lady Casey DeSantis. Agenda: Ms. Barnhart moved, seconded by Ms. Martinez, to approve the agenda for April 28, 2025. All members voted affirmatively. Consent Agenda Items: Ms. Stacey Cary a. Polk State College Personnel Actions Report for March 2025 = Approved on consent agenda. Board action is required. b. Polk State College Collegiate High Schools Personnel Actions Report for March 2025 - Approved on consent agenda. Board action is required. C. Polk State College Salary Schedule Changes for April 2025 - Approved on consent agenda. Board action is required. Mr. Littleton moved, seconded by Ms. Bell Barnett, to approve the consent agenda items for March and April 2025. All members voted affirmatively. Those items included under the Consent section are self-explanatory and are not expected to require discussion before action. Items will be enacted by one motion. If discussion is desired by any Board Polk State College District Board of Trustees Meeting Minutes April 28, 2025 Page 2 member on any item, the item should be identified and removed from the Consent agenda for separate action. Approval of Board Minutes a. March 24, 2025, Regular Board Minutes Mr. Troutman moved, seconded by Ms. Martinez, to approve the March 24, 2025, Regular Board minutes. All members voted affirmatively. President's Report - Dr. Angela Garcia Falconetti a. President Garcia Falconetti highlighted select items from the Positively Polk State Report. b. President Garcia Falconetti provided a brief overview of the Executive Order 25-44, the Executive Office of the Governor (EOG), and the establishment of the Department of Government Efficiency (DOGE) process. C. President Garcia Falconetti then provided an update on the 2025 Legislative Session. d. More than 400 employees participated in 2025 Professional Development Day on April 11 themed "Excellence in Action. 99 e. Beth Luckett, Dean ofHealth Professions, provided an overview ofthe second annual Mass Casualty Incident (MCI) training, which occurred at the Center for Public Safety on April 25. In coordination with Lakeland Regional Health staff and resident doctors and Polk County Public Schools medical academies, Polk State Health Sciences students, coordinators, and directors completed another successful training event with more than 200 in attendance. f. Dr. Steve Warner, Vice President for Resource Development & Executive Director ofthe Foundation provided an update from the recent A Night of Legacy: 60th Diamond Anniversary celebrating 60 years ofPolk State College. 348 in attendance (sold-out event) $337,000 in revenue and an estimated $106,000 net profits The President's Circle is being reimagined in consultation with Carter Global, which is also leading the College's new Capital Campaign. g. Presidential 2024-2025 Self-Evaluation to the Board President Garcia Falconetti presented a comprehensive annual self-evaluation binder to the Board members for their information. Selected items were highlighted including a summary of accomplishments and academic vita. Attorney's Report: Mr. Wilson asked the Board to review today's Presidential Self-Evaluation in preparation of receiving an electronic evaluation in the form of a fillable PDF from his office via email. He emphasized that the electronic evaluation form would include instructions for completion and must be returned directly to him by the provided deadline. Mr. Wilson will compile the evaluations into a summary report, which he will present during the May 19 DBOT meeting for formal adoption by the Board. The adopted evaluation summary report will then be sent to the Florida Department Polk State College District Board ofTrustees Meeting Minutes April 28, 2025 Page 3 of Education. Mr. Wilson announced the DBOT's self-evaluation instrument will be sent electronically to the Board members following the next DBOT meeting on May 19. A deadline for completion will be provided in the email. A summary of the DBOT self-evaluation results will be presented during the June 30 DBOT meeting. Business Services Action Items: a. Polk State College Financial Audit Ending June 30, 2024 - Ms. Cindy Baker Mr. Littleton moved, seconded by Mr. Troutman, to approve the Polk State College Financial Audit Ending June 30, 2024. All members voted affirmatively. b. Employment Contracts - College Administrator and Professional Technical Staff for 2025-2026 - Ms. Stacey Cary Mr. Troutman moved, seconded by Ms. Barnhart, to approve the Employment Contracts - College Administrator and Professional Technical Staff for 2025-2026. All members voted affirmatively. C. Faculty Employment Contract Renewals for 2025-2026 = Ms. Stacey Cary Mr. Troutman moved, seconded by Ms. Martinez, to approve the Faculty Employment Contract Renewals for 2025-2026. All members voted affirmatively. d. Faculty Employment Contract Renewals Collegiate High Schools for 2025-2026 - Ms. Stacey Cary Mr. Troutman moved, seconded by Ms. Barnhart, to approve the Faculty Employment Contract Renewals - Collegiate High Schools for 2025-2026. All members voted affirmatively. Business Services Informational Items: Ms. Cindy Baker and Mr. Reggie Webb a. Investment Interest Comparisons through March 2025 - Ms. Baker presented and reviewed the College's Investment Interest Comparisons through March 2025 for the Board" S information. No Board action required. b. Financial Statements for March 2025 - Ms. Baker presented and reviewed the Financial Statements for March 2025 for the Board's information. No Board action required. C. Capital Project Status Report for April 2025 - Mr. Webb presented and reviewed the Capital Project Status Report for April 2025 for the Board's information. No Board action required. Items Removed from the Consent Agenda: Polk State College District Board of Trustees Meeting Minutes April 28, 2025 Page 4 None. Academic & Student Services Action Items: None. Academic and Student Services Informational Items: a. Non-credit Course Fees January = March 2025 - Dr. Amy Bratten Dr. Amy Bratten presented the Non-credit Course Fees January - March 2025 for the Board's information. No Board action required. Discussion was had regarding adding a column that breaks down the sharing of costs. Collegiate High School Report: a. Polk State Lakeland Collegiate High School 2025 Recruitment and Enrollment Plan - Mr. Rick Jeffries Mr. Rick Jeffries presented and reviewed the Polk State Lakeland Collegiate High School 2025 Recruitment and Enrollment Plan for the Board's information. No Board action required. First Reading Board Rules (No action required): None. Second Reading Board Rules (Final Approval): None. Board Discussion: The next meeting will take place on Monday, May 19, 2025, at the Polk State Lakeland Campus in LTB 1100. There will be a 3:00 p.m. Budget Workshop, immediately followed by the Regular Board Meeting at 4:00 p.m. Adjournment: Having no further business, the meeting adjourned at approximately 5:07 p.m. Lm& Hy AL Koss shajuzs Ms. Cindy Hartley Ross Date DBOT Chair - * ghacbe sligfs Dr. Angela M. Garcia Falconetti Date President