MINUTES STATE OF NORTH CAROLINA BOARD OF COMMISSIONERS COUNTY OF HENDERSON MONDAY, MAY: 5, 2025 The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Hendersonville. Present were: Chairman William Lapsley, Vice-Chair J. Michael Edney, Commissioner Rebecca McCall, Commissioner Sheila Franklin, County Manager John Mitchell, Assistant County Manager Chris Todd, Financial Services Director Samantha Reynolds, Emergency Services Director Jimmy Brissie, County Attorney Russ Burrell, and Clerkto the Board Denisa Lauffer. Absent was: Commissioner Jay Egolf Also present were County Engineer Marcus Jones, Sheriff Lowell Griffin, Public Information Officer Kathryn Finotti, A/V Technician Oscar Guerrero, Finance Director Randy'Cox, Tax Administrator Harry Rising, Public Health Director David Jenkins, Library Director Trina Rushing, Strategic Behavioral Health Director Jodi Grabowski, Planning Director Autumn Radcliff, Planner I Carlos Martinez, Local Public Health Administrator Stacy Nash, Register of Deeds Lee King, Environmental Health Supervisor Seth Swift, Parks and Recreation Director Bruce Gilliam, Human Resources Director Karen Ensley, Lead for North Carolina Fellow Nora Sjue, Soil ConserationisV/Fducator Coordinator April Hoyt, Capital Projects Manager Bryan Rhodes, Deputy DSS Director Debbie Dunn, and Local Public Health Administrator Camden Stewart, Deputies Many Laddand Kayla Brezillac provided security. CALL TO ORDER/WELCOME Chairman Lapsley called the meeting to order and welcomed everyone. INVOCATION John Mitchell provided the invocation. PLEDGE OF ALLEGIANCE Chairman Lapsley led the Pledge of Allegiance to the American Flag. RESOLUTIONS AND RECOGNITIONS 2025.056 Resolution ofMental Health Awareness Month in Henderson County The Board of Commissioners was requested to adopt the attached Resolution ofl National Mental Health Awareness Month in Henderson County in May 2025. RESOLUTION OF NATIONAL MENTAL HEALTH AWARENESS MONTH IN HENDERSON COUNTY WHEREAS, the month of May is designated as National Mental Health Awareness Month; and WHEREAS, mental health is an essential component of overall health and well-being for individuals, families, and our community; and Approved: May 5, 2025 2 WHEREAS, Henderson County residents have endured significant stressors over the past year, including the profound emotional and psychological impacts ofTropical Storm Helene and the recent wildfires, which have disrupted lives, displaced residents, and strained community resources; and WHEREAS, these events underscore the urgent need for mental health awareness, timely access to care, and a coordinated system of support, especially in the wake oft trauma, loss, and uncertainty; and WHEREAS, the Henderson County Department of Public Health is committed to strengthening the mental and emotional wellness of our residents and has initiated the formation of a countywide Behavioral Health Coalition to address needs, identify gaps, and drive collaborative solutions; and WHEREAS, community partners including schools, healthcare providers, first responders, nonprofit organizations, faith-based groups, and residents are actively engaged in spreading the message that mental health matters and that help is available; and WHEREAS, the Henderson County Partnership for Health is spearheading Mental'Health Awareness Month activities across the county, encouraging open conversations, reducing stigma, and promoting community engagement and healing; and WHEREAS, it is essential to recognize that prevention, early intervention, postvention, and long-term mental health supports are key to at thriving and resilient Henderson County; NOW, THEREFORE, BEIT RESOLVED, thatthe Henderson County Board of Commissioners do hereby recognize National Mental Health Awareness Month in Henderson County and calls upon individuals, fàmilies, organizations, and government agencies to recommit to promoting mental wellness, supporting those affected by mental health challenges, and building a compassionate, connected,and resilient community. Adopted this 5th day ofMay 2025, Motion. Commissioner Franklin made the motion to adopt the Resolution as presented. All voted in favor and the motion carried. Eco Heroes Junior Award Kayla Christensen The Eco Heroes Award-Program exists to honor individuals who serve as an example and inspire others to preserve the enyironmental well-being ofHenderson County. It also brings environmental awareness to new people and demonstrates that a healthy environment improves the quality oflife for all people. The 2024 Eco Hero Junior nominee serves as an environmental steward, focusing on protecting and improving our shared outdoor space. Kyla Christensen was nominated by a community member and was recommended to the Board by the Environmental Advisory Committee. Motion: Chairman Lapsley made the motion that the Board approve the nomination for the Eco Heroes Junior. Award. All voted in favor, and the motion carried. Approved: May 5, 2025 3 Recognition of Eagle Scouts Steven Thompson, Henry David Osiecki, and Orlando Carl Erkel - Troop 628 Commissioner McCall recognized Steven Thompson, Henry David Osiecki, and Orlando Carl Erkel, members of Troop 628, for achieving the honorable rank of Eagle Scout. INFORMAL PUBLIC COMMENT 1. Sam Massa spoke regarding debris that has not been collected from his community. He expressed concern that the debris remains on the property beyond the deadline to place debris in the right-of-way. (Dogwood Drive) 2. Robert Cannon spoke regarding the proposed budget and the need for Henderson County Public Schools to receive adequate funding. He expressed concerns about rumored cuts to school staff and urged the Board to fund the school's full budget request. 3. Michael Egan, a member of the Rail Trail Advisory Committee (RTAC), reported that the committee did not consider residential areas along the trail to be suitable locations for parking. 4. Meg Lebeck, Executive Director, shared that the Housing Authority would soon break ground on its affordable housing community, Apple Ridge. DISCUSSION / ADJUSTMENT OF AGENDA Motion: Chairman Lapsley moved to add the (2025.057) Public Hearing for "Project Sweet Tater, as noticed, to the consent agenda; He further moved to open the public hearing and to continue the hearing until the Board's May 21, 2025, meeting. AIL voted infavor, andthe motion carried. Motion. Vice-Chair Edney made the motion to approve the agenda as amended. AIl voted in favor; and the motion carried. CONSENT AGENDA Approval of Minutes Draft minutes were presented for Board review and approval for the following meetings: April 7, 2025 - Regularly Scheduled Meeting April 16, 2025 - Regularly Scheduled Meeting April 21, 2025 - Special Called Meeting Motion: I move the Board approve the minutes from April 7, 2025, April 16, 2025, and April 21, 2025. Approved: May 5, 2025 4 Tax Collector's Report The report from the Tax Collector was provided for the Board' s information. Please find outlined below collections information through April 23, 2025 for 2024 real and personal property bills mailed on July 31, 2024. Vehicles taxes are billed monthly by NC DMV. Henderson County Annual Bills (Real: and Personal Property): 2024 Beginning Charge: $101,666,078.08 Unpaid Discoveries & Imm. $135,170.17 1.14% Releases & Refunds: ($108,019.79) Net Charge: $I01.693.228.46 Unpaid Taxes: $1,160,038.44 Paid Amount Collected: S100,533,190.02 98.86% Henderson County Registered Motor Vehicles (As Collectedby NC DMV): Net Charge: $6,489,841.51 Unpaid Taxes: $128,747.72 98.6 02% Amount Collected: $6,361,093.79 Henderson County FY25 Budget Analysis: Budget Ordinance Revenue Collected Ad Valorem: $103,559,409.00 Ad Valorem: $106,894,283.81 Prior Years: $1,041,250.00 Prior Years: $865,906.79 Budget Total: $104,600,659.00 YTD Revenue: $107,760,190.60 FOdnunce Millions Revenecolded $0 $20 $40 $60 $80 $100 $120 County Financial Report and Cash Balance Report - March 2025 The March 2025 County Financial and Cash Balance Reports were provided for the Board's review and approval. The following are explanations for departmentsprograny with higher budgets to actual percentages for the month of March: DsNomPuircwahuin timing of payment ofboard-approved expenditures. Administrative Services timingofr paying board-approved expenditures. Tax Collector- timing ofpayment ofboard-approved expenditures. Legal timing of payment ofboard-approved expenditures. Emergency Management - timing of payment ofb board-approved expenditures. Building Services - timing of payment oft board-approved expenditures. Rescue Squad - timing ofbilling réimbursement of expenditures. Planning -timing of payment of board-approved expenditures. Site Development - timing of payment of board-approved expenditures. Heritage Museum - timing of payment oft board-approved expenditures. Mental Health Serviçes - timing of payment oft board-approved expenditures. Juvenile Justice Programs - timing of payment of board-approved expenditures. Public Education payment of9 of 10 annual appropriations to the public school system. Year-to-date Net Revenues under Expenditures for the Emergency Telephone System (911) Fund are due to utilizing fund balance appropriations for FY25. Year-to-date Net Revenues under Expenditures for the Public Transit Fund are due to the timing of disbursements in FY25. Approved: May 5, 2025 5 Year-to-date Net Revenues under Expenditures for the Misc. Other Governmental Activities Fund were due to the timing of fines and forfeitures disbursements in FY25. Year-to-date Net Revenues under Expenditures for the Opioid Fund are due to the timing of disbursements in FY25. Year-to-date Net Revenues under Expenditures for the Solid Waste Fund are due to the timing of collection receipts, the suspension of tipping fees related to Helene, construction project expenditures, and disbursements of approved expenditures in FY25. Year-to-date Net Revenues under Expenditures for the Etowah Community Sewer Fund are due to the timing of collection receipts and disbursements of approved expenditures in FY25. 4 MARCH: 2025 GEMERAFUMPHIVENE BUDGET CURRENT MONTH YEAR TO DATE %USED ENCUMBRANCES - TOTAL General Fund 213,883,047.00 12,760,477.72 162,178,788.52 75.8% 162,178,788.52 NERALE FUNDE EXPENDITURES BUDGET CURRENTI MONTH YEAR TO DATE %USED ENCUMBRANCES TOTAL Goveming Body 671,803.00 20.858.03 483,789.45 89.04% 483.780.45 Dues/Non Profit Contributions 1,055.544.00 224.037.12 891.937.18 84.50% 97.875.13 989.612.31 CountyManager 488,844.00 92,233.17 304.700.40 65.30% 304.700.40 Administrative Services 820, 103.00 117.389.02 634,802.05 76.57% 634,802.05 Human Resources 1,527,684.00 102,556.68 1,123,608.00 73.55% 1,123,808.90 Elections 1.241.838.00 38,514.63 919.628.85 74.05% 15,846.77 935.275.82 Finance ,421,108.00 08.403.18 1,036.004.04 72.96% 1,036,004.04 County Assessor 2,184.888.00 146.388.72 1,480.080.11 67.78% 25.951.03 1.506.040.14 Tax Collector 503,939.00 35,183.50 434.376.04 73.13% 434,376.64 Legal 1,107,787.00 75,879.32 845,878.45 76.36% 845,878.45 Register of Deeds 788,480.00 57.408.68 540,955.06 88.81% 3,800.07 544,555.73 Facility Services 6.325.028.00 519.002.98 3,802.515.21 60.12% 249,978.75 4,052,403.98 Garage 461,539.00 12.193.68 284,214.90 57.25% 284,214.90 Court Facilities 153.000.00 9.794.08 89.443.34 58.48% 89.443.34 Information Technology 6.311,272.00 415.841.15 4.348.185.37 68.90% 184.882.03 4.533.087.40 Sheriff Department 25.004.133.00 1.776.778.01 18,320.592.02 70.58% 384,428.01 18,705.021.53 Detention Facility 7.251,340.00 507,708.38 4,078.328.21 68.85% 204,154.55 5,182.480.78 Emergency! Management 1,032.255.00 137,133.04 855.548.05 82.88% 3,213.50 858,750.55 Fire Services 1.097.642.00 60.201.11 586.444.06 53.43% 32,380.73 618,813.79 Building Services 1.883.208.00 135.962.03 1.,414.054.50 75.89% 1,414.054.59 Wellness Clinic 1,533,962.00 100,214.42 1,130.082.96 73.71% 31,679.93 1,162.342.89 Emergencyl Medical Services 13,087,178.00 896.627.51 9.428.775.08 68.99% 52,105.81 9.480,881.79 Animal Services 984,647.00 50,283.19 620.477.58 63.02% 56,581.00 677,058.67 Rescue Squad 782,750.00 198,230.08 784,084.27 100.28% 784,064.27 Forestry Services 133,168.00 7,000.98 47,188.07 35.43% 47,186.07 Soil & Water 863,724.00 34,585.16 434.012.77 50.25% 49,130.00 483,142.77 Planning 1.123.508.00 93.506.13 920,040.01 82.68% 029,040.01 Code Enforoement 353,444.00 25.277.41 246,407.26 69.72% 20,000.00 268,407.26 Site Development 234,730.00 23,126.16 176,857.43 75.26% 176,857.43 Heritage Museum 100,000.00 8.333.33 83.333.30 83.33% 83,333.30 Cooperative Extension 843,323.00 52.772.88 531,724.54 63.05% 531,724.54 Project Management 323.173.00 24,723.15 222.154.14 88.74% 222.154.14 Economic Development 2.097,190.00 108.500.00 434.000.00 20.09% 434.000.00 Public Health 14,400.338.00 808,120.46 8.187.056.85 58.88% 1.843.743.63 9,831.700.28 Environmental Health 1,889.5 .500.00 131,053.00 1,392,020.04 73.72% 1,302,920.04 H&CCI Block Grant 863,502.00 84,100.50 589,928.75 68.32% 589,928.75 Medical Services Autopsies 05,000.00 12.000.00 45,300.00 47.68% 45,300.00 Strategic Behavioral Health 473,611.00 22,399.03 213,039.88 44.98% 213,039.88 Mental Health Services 528,612.00 132.153.00 528,612.00 100.00% 528,812.00 Rural Transportation Assist Program 201,384.00 16,988.75 115,208.08 57.24% 115.288.08 Social Services 24.479.236.00 1,741,527.20 17,105.542.31 69.88% 25,468.05 17,131,008.38 Juvenile Justice Programs 308,020.00 28.310.62 287,672.21 94.00% 287,672.21 Veterans Services 241,124.00 18,592.37 170.462.28 70.09% 170,462.28 Library 4.338,588.00 274.677.06 3.117.687.82 71.88% 171.225. 94 3.288.893.58 Recreation 3,185,348.00 238.004.91 2.324.196.09 72.97% 88.220.48 2.412.426.17 Public Education 42.378.000.00 4,116,908.87 37,719.380.70 89.01% 37,719.388.70 Debt Service 22.712.206.00 1,573.570.02 9,042.388.02 43.78% 9,042.388.02 Non-Departmental 4.655.510.00 256,418.01 2.546.301.26 54.89% 2.546.301.26 Interfund Transfers 7.745,851.00 645.487.50 5,809.388.31 75.00% 5,809.388.31 TOTAL 213,883,047.00 16,334,019.99 148,502,308.09 3,340,062.40 151,842,370.49 Net Reve ues over (under) Exp. (3,564,542.27) 13,676,480.43 10,336,418.03 Approved: May 5, 2025 AFEROFRIATIONSDETALU BUDGET CURRENT MONTH YEARTODATE %USED ENCUMBRANCES - TOTAL SOCIAL SERVICES Staff Operations 19,855,443.00 1,357,949.28 14,457,810.28 72.8% 25,488.05 14,483.276.31 Federal & State Programs 4.523,793.00 381,687.48 2,818.323.87 57.9% 2,618,323.87 General Assistance 100,000.00 1,910.48 20,408.18 29.4% 29.408.18 TOTAL 24,479,236.00 1,741,527.20 17,105,542.31 25,466.05 17,131,008.36 EDU JCATION Schools Current/Capital Expense 36,628.000.00 3,837,800.00 32,927,700.00 89.9% 32.927.700.00 Blue Ridge Community College 5.750.000.00 479,108.67 4.791.088.70 83.3% 4.791.006.70 TOTAL 42,378,000.00 4,116,966.67 37,719,366.70 37,719,366.70 DEBT SERVICE Public Schools 11,506.933.00 1.194,424.64 5,513,881.28 47.9% 5,513,881.28 Blue Ridge Community College 3,218,681.00 128,539.67 1,820,679.31 56.6% 1,820,679.31 Henderson County 7.988.592.00 250.614.71 2.807.847.43 32.7% 2,607.847.43 TOTAL 22,712,206.00 1,573,579.02 9,942,388.02 9,942,388.02 INTERFUND TRANSFERS Capital Projects Fund 200,000.00 16,888.87 150,000.03 75.0% 150,000.03 Capital Reserve Fund 1.254,919.00 104,576.58 941,189.22 75.0% 941,189.22 Fire Districts Fund 60,000.00 5,000.00 45,000.00 75.0% 45,000.00 HCPS MRTS 3,803,500.00 300,291.67 2,702,825.03 75.0% 2.702,625.03 BRCCI MRTS 2.301,750.00 191,812.50 1,726,312.50 75.0% 1,726.312.50 Solid Waste 325,682.00 27.140.17 244.281.53 75.0% 244.281.53 TOTAL 7,745,851.00 645,487.59 5,809,388.31 5,809,388.31 SPECALREVENUEFUNDS BUDGET CURRENT MONTH YEART TODATE %USED ENCUMBRANCES TOTAL RRE DISTRICTS FUND Revenues: 16,876.915.00 254,329.10 16.847.601.34 00.8% 16.847.601.34 Expenditures: 16.876.915.00 461,158.35 16.508.620.54 08.3% 16.508.620.54 NetF Revenues over (under) Exp (206,829.25) 251,070.80 251,070.80 REVALATOMRESERVE FUND Revenues: 1,413.172.00 127,157.80 1,173,076.87 83.0% 1,173,076.67 Expenditures: 1,413.172.00 69,528.44 987,884.28 69.9% 2.753.88 990.438.14 NetF Revenues over (under) Exp 57,629.16 185,392.41 (2,753.88) 182,638.53 EMER ENCY TELEPHONE: SYSTEM (911) FUND Revenues: 380,945.00 28,600.58 219,705.10 60.9% 219,705.10 Expenditures: 380.945.00 2.317.92 220.467.22 81.1% 220,487.22 NetF Revenues over (under) Exp 24,372.66 (762.12) (762.12) PUBUC TRANSIT FUND Revenues: 1,549.212.00 2.217.64 246.458.89 15.0% 248,458.89 Expenditures: 1.549,212.00 69,173.18 632.532.82 40.8% 632.532.62 Net Revenues over (under) Exp (66,955.54) (386,073.73) (386,073.73) MISC. OTHER GOVERMMENTAL ACTIMTIES Revenues: 1,074.000.00 53,823.08 383,899.47 33.9% 383,899.47 Expenditures: 1,074.000.00 38,539.41 393,967.23 38.7% 393.967.23 Net Revenues over (under) Exp 15,284.57 (30,067.76) (30,067.76) ARPAF FUND Revenues: 4,532,278.00 55,931.28 730,792.43 16.1% 730.792.43 Expenditures: 4.532.278.00 654,815.61 14.4% 854,815.61 Net Revenues over (under) Exp 55,931.28 75,976.82 75,976.82 OPIOIDI FUND Revenues: 1,069,553.00 15.150.22 300.800.0 99 28.1% 300.800.99 Expenditures: 1.069.553.00 28.738.58 380.434.31 33.7% 6,895.50 387.329.81 Net Revenues over (under) Exp (11,586.34) (59,633.32) (6,895.50) (66,528.82) HURRICANE HELENE Revenues: 50,284.340.00 29,075.13 15.775.388.50 31.4% 15.775,388.59 Expenditures: 50.284.340.00 2.481,334.72 11,497,145.34 22.9% 37.899.557.09 40.398.702.43 NetF Revenues over (under) Exp (2,452,259.59) 4,278,223.25 (37,899,557.09) (33,621,333.84) CAPTALPROJECTS BUDGET CURRENT MONTH PROJECT TOC DATE %USED I ENCUMBRANCES TOTAL EDNEYMLLE ELEMENTARY: SCHOOL PROJECT(1702) Revenues: 26.854,136.00 828.21 27,981.302.63 104.1% 27,081.302.83 Expenditures: 26.854.136.00 28.959,820.78 100.4% 28.859.820.76 NetF Revenues over (under) Exp 828.21 1,001,472.87 1,001,472.87 Approved: May 5, 2025 7 ENTERPRI FUNDS BUDGET CURRENT MONTH YEAR1 TODATE %USED ENCUMBRANCES TOTAL SOUDI WASTE LANDRLL RUND Revenues: 17,741,050.00 947,511.48 7,988,253.48 44.9% 7,968,253.48 Expenditures: 17.741.950.00 1,870,087.80 12,040.602.50 72.9% 2.842.922.15 15.783.524.65 NetF Revenues over (under) Exp (922,576.32) (4,972,349.02) (2,842,922.15) (7,815,271.17) JUSTICE ACADEMY SEWER FUND Revenues: 88,038.00 24,343.02 83,327.00 04.6% 83.327.09 Expenditures: 88.038.00 9,009.04 79.420.3 38 0.2% 79.420.38 Net Revenues over (under) Exp 15,333.98 3,906.71 3,906.71 ETOWAH COMMUNITY: SEWER FUND Revenues: 182,602.00 20,938.19 120,788.97 08.1% 120,788.97 Expenditures: 182,802.00 17.192.97 147.104.3 34 80.6% 32,800.00 179.904. 34 NetF Revenues over (under) Exp 3,745.22 (26,337.37) (32,800.00) (59,137.37) HENDERSON COUNTY CASH BALANCE REPORT MARCH 2025 02/28/25 03/31/25 Beg. Cash Debits (Credits) Ending Cash Fund(s) Balance Revenues Expenditures Balance General $ 118,664,336.27 $ 13,087,259.13 $ (16,145,740.59) $115,605,854.81 Special Revenue 50,472,414.46 758,529.92 (2,750,282.42) $ 48,480,661.96 Capital Projects 14,074,465.72 672,883.04 (1,165,326.78) $ 13,582,021.98 Enterprise 2,019,498.16 1,717,973.44 (1,864,304.88) $ 1,873,166.72 HCPS Maint. and Repair 8,866,187.07 300,291.67 $ 9,166,478.74 BRCC Maint. and Repair 3,796,181.22 191,812.50 $ 3,987,993.72 Custodial 801,523.04 353,511.77 (479,031.87) $ 676,002.94 Total $ 198,694,605.94 $ 17,082,261.47 $ (22,404,686.54) Total cash available as of 3/31/2025 $1 193,372,180.87 Motion: I move that the Board Commissioners approve the March 2025 County Financial Report and Cash Balance Report as presented Henderson County Public Schools Financial Reports - March 2025 The Henderson County Public Schools March 2025 Local Current Expense Fund / Other Restricted Funds Report was providedfor the Board's S information. HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSE/OTHER RESTRICTED FUNDS as of March 31, 2025 LOCAL CURRENT EXPENSE OTHER RESTRICTED FUND FUND REVENUES: Budget YID Budget YTD Combined Prior Activity Activity Total YTD 3200 State Souroes $ $ $ 8.000 $ 58.244 58.244 $ 0.203 3700 Federal Souroes-Resincted 1,321,587 067.007 687,087 432,003 3800 Oher Federa-ROTC 102.000 108,479 108.479 92.380 4100 County Appropriation 35,378.000 31,840.200 31.840.200 20,500.200 4200 Local. -TuitionFoes 56,000 55,508 56,568 47.500 4400 LocahUrresticted 050.000 378.415 120.041 180.040 559.350 502.000 4800 Local-Restricted 1,114,326 038.057 036,057 1,100.200 4000 Fund Balance ApgroprseTranstel From chool 3.573.928 401.585 20.100 20.100 35.108 TOTAL FUNO REVENUES $39,601,928 $ 32,218,615 $3,189,438 $2,033,062 $34,251,677 $ 31,904,178 Approved: May 5, 2025 8 EXPENDITURES: Budget YTD Budget YTO Combined Prior Instructional Services: Activity Activity Total YID 5100 Regusr Instructional Services $10,590.430 $ 0.010.378 993,144 $ 501,400 $ 7.171,844 $ 0.027.505 6200 Special Populations Services 1,334,746 710.210 704,537 486,108 1,106,310 1,024,070 6300 Ateradve Progyams and Servioes 472.500 278,043 300,194 333,058 011,700 303,814 5400 Schooll Lesdership Services 3,413.720 2.533.778 11,191 10.570 2.544.347 2.314.052 6600 Co-Cumcular Services 023,067 786,624 00,500 30,083 816,707 1,029,131 5800 School-Based: Support Servioes 2.125.045 1,401.800 15.501 1.301 1.403.221 1.378.297 Totall Instructional Services $18,857,420 $ 12.381,402 $2,241,068 $1,422.640 $13,804,139 $12.078.368 System- Wide Support Services: 6100 Support and Development Services 476,045 $ 346,022 $ 6,500 $ 13,707 3 300,630 $ 229,847 0200 Specia Popustion Support 83,079 01,554 21,000 19.580 81,133 237.889 8300 Atemative Progyams 133,702 07,185 431 431 07,016 78.000 0400 Technology Suppont Services 1,320,441 920.847 44,130 57.873 078,720 1,048.204 0600 Operational Support Services 11,883.217 6.247.083 458,782 324.122 6.571,205 6.395,048 0000 Financial andHuman Resource Services 2,507,804 2.264,433 110,252 63,810 2.328,243 1,076,406 0700 Aocountabiity Servioes 214.201 150.243 1,200 1.200 151,443 97.071 ee00 System-Wide Pupil Support Servioes 405,003 200,846 538 538 300,385 312,088 0000 Polcy. Leaderghip andPublc Relations 757.913 640,407 14,420 4.050 953.400 547.223 Total System-Wide Support Services $ 17.842.545 $ 10.937.521 > 666.351 $ 485.320 $11,422.841 $ 10.025.200 Ancillary Services: 7100 Community Services $ 388 $ 275,052 $ 177,881 $ 120,202 $ 402,245 $ 120,044 7200 Nutrition Servioes 209.327 97.790 6.323 0.323 104.122 121.472 Total Ancillary Services $ 200,714 S 373.751 $ 184,204 $ 132,016 $ 500,300 $ 241.516 Non Programmed Charges: 8100 Payments to Other Govemments 2,632.250 $ 1,020.200 $ $ 1,020,200 1,871,088 8400 nterfundTransters 39.562 37,450 37,450 55.034 8500 Coningency 33.727 8000 Educational Foundations $35.635.00 $26,651.07 26,052 076 Total Non-Programmed Charges 2,032,250 s 1.020200 $ 108,814 64,108] $ 1,084,404 $ 1,028.508 TOTAL FUND EXPENDITURES $39,601,928 $ 25,613,000 $3,189,438 $2,104,689 $27,717,749 $25,173,748 - Motion. I move the Board approve the Henderson County Public Schools March 2025 Financial Reports as presented. Notification of Vacancies The Notification ofVacancies was provided for the Board sj informâtion. They will appear on the next agenda under "Nominations." 99 1. Home and Community Block Grant Committee - 1 vac. Position #2 2. Mountain-Area Workforce Development Board - 1 vac. Position #1 - Chamber Nominee 2025.058 Surplus and Donation of King Vision Video Laryngoscopes and King Vision Adapters A resolution was presented to the Board declaring nine (9) King Vision video laryngoscope kits and (10) King Vision Pediatric Eblade Adapters no longer used by Henderson County Emergency Medical Services as surplus property and the donation of the laryngoscope kits and pediatric adapters to the Blue Ridge Community College EMS department as allowed by N.C.G.S. 160A- 280 to be used for training purposes. RESOLUTION DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, Henderson County owns the video laryngoscopes and pediatric adapters itemized on the attached Exhibit B, hereinafter referred to as "surplus property", that are either obsolete or no longer needed for any governmental use by the County; and Approved: May 5, 2025 WHEREAS, the Henderson County Board of Commissioners is desirous of declaring the video laryngoscopes and pediatric adapters as surplus and transferring to the Blue Ridge Community College EMS program via donation as authorized by N.C.G.S. 160A-280 (Exhibit A); and WHEREAS, it is the intent of the County to donate said surplus property. NOW THEREFORE BE IT RESOLVED, by the Henderson County Board of Commissioners as follows: 1. The video laryngoscopes and pediatric adapters itemized on the attached Exhibit B is hereby declared to be surplus property. 2. Henderson County Emergency Medical Services is hereby authorized to transfer by donation, the surplus property described. aboye to the Blue Ridge Community College EMS program. 3. Henderson County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness forany particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. THIS the 5th day of May 2025. Motion: I move that the Board approve the resolution declaring the video laryngoscopes and pediatric adapters présented as surplus and authorizes the donation to the Blue Ridge Community College EMS program as allowed by N.C.G.S. 160A-280. 2025.059 Surplus and Donation of Ambulances A resolution was presented to the Board declaring two (2) Ambulances no longer used by Henderson County Emergency MedicalServices as surplus property and the donation of the Ambulancesto Henderson County Rescue Squad as allowed by N.C.G.S. 160A-280 to be used for patient care and ambulance transportation. RESOLUTION DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, Henderson County owns the ambulances itemized on the attached Exhibit B, hereinafter referred to as "surplus property", that is either obsolete or no longer needed for any governmental use by the County; and WHEREAS, the Henderson County Board of Commissioners is desirous of declaring the ambulances as surplus and transferring to the Henderson County Rescue Squad via donation as authorized by N.C.G.S. 160A-280 (Exhibit A); and Approved: May 5, 2025 10 WHEREAS, itis the intent ofthe County to donate said surplus property. NOW THEREFORE BE IT RESOLVED, by the Henderson County Board ofCommissioners as follows: 1. The ambulance itemized on the attached Exhibit B is hereby declared to be surplus property. 2. Henderson County Emergency Medical Services is hereby authorized to transfer by donation the surplus property described above to the HendersonCounty Rescue Squad. 3. Henderson County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose, regardless ofany oral statements that may be made concerning the surplus property orany part thereof. THIS the 5th day of May 2025. Motion: I move that the Board approve the resolution declaring the Ambulance(s) presented as surplus and authorizes the donation to the Henderson County Rescue Squad as allowed by N.C.G.S. 160A-280. 2025.060 Budget Amendment - Capital Reserve Fund On January 15, 2024, the Board approved the State Budget allocation of $120,000 directed by the NC General Assembly pursuant to Session Law 2023-134 for capital improvements at the Dana Park Community Center, along with a subsequent approval of a $2,500 allocation from Henderson County's Capital Reserve Fund. - The Board was requested. to approve a budget amendment to return funding to the Capital Reserve fund for the Dana Park Community Center renovation project. The project was completed with budget remaining, and a portion ofthe original allocation from the Capital Reserve Fund is no longer needed. Motion: I move the Board approvethe Budget Amendment as presented. 2025.061 Hickory Nut Gorge Recovery Plan = Proposal Acceptance On February 18th, the Board directed staff to release a Request for Proposals for a consultant to assist staff in creating ai recovery plan for the Hickory Nut Gorge (HNG). - The Planning Department released the RFP in compliance with county and state procurement policies. On Friday, April 4th, staffr received three proposals. These proposals were scored based on the matrix provided to potential submitters. Cost is considered in scoring, but it is not the determining factor. The scoring committee comprised various planning, floodplain administration, code enforcement, emergency services, and engineering staff. Equinox submitted the highest-scored proposal, and all evaluators agreed the firm was the most qualified for this critical task. The scoring matrix is attached. All proposals were submitted to the Board for additional review. Approved: May 5, 2025 11 County staff will facilitate this plan's significant components and continue fostering established community relationships and leading a Community Partners Group. Equinox will assist county staff in technical proficiencies related to recovery work and expand available resources. Motion: I move that the Board approve the Budget Amendment and contract Equinox for the Hickory Nut Gorge Recovery Plan; and Ifurther move that the Board establish the Community Partners Group and begin appointments at the May 2151 meeting. 2025.062 Amendments to Agriculture Advisory Board Bylaws The Board of Commissioners approved amendments to Chapter 45, Farmland Preservation. These amendments included expanding the membership and roles of the Agricultural Advisory Board. The Board will now consist of nine (9) members, and there are specificcriteria thatt the members must meet to serve on the Board per the ordinance and State requirements. To reflect the Chapter 45 amendments, the bylaws for the Agricultural Advisory Board must be amended. This will also allow the Board of Commissioners to reappoint and add new position appointments to the expanded Agricultural Advisory Board. The Agricultural Advisory Board reviewed the draft amendments to the bylaws at its meeting on April 23rd, 2025, and voted unanimously to recommend that the Board of Commissioners adopt the new proposed bylaws as discussed. Motion: I move the Board approve the proposed amendments to the Agricultural Advisory Board Bylaws with any changes as discussed. Opioid Settlement Fund - Authorized Expenditures Update The Opioid Settlement Fund'sa Quthori-dexpenditures update as of March 31, 2025, was presented for Board review and approval. Amounts received and expended will be reported annually to the Community Opioid Resources Engine for NC (CORE-NC) in compliance with the Memorandum of Agreement (MOA) Motion: Imove the Board approve the March31, 2025, Authorized Expenditure Update as presented. 2025.063 Budgeh,mendment. - Appropriation of Fund Balance for HCPS MRTS Funding The Board was requested to approve a Budget Amendment appropriating fund balance from Maintenance, Repair, Technology, and Security (MRTS) for the Henderson County Public Schools. This budget amendment will appropriate funds sufficient to add additional HVAC controls projects that are reaching a critical "End ofLife" status. Motion: Imove the Board approve the Budget Amendment as presented, appropriating fund balance to complete Maintenance, Repair, Technology, and Security (MRTS) projects. 2025.064 Loan Agreement and Promissory Note - State Cashflow Loan for Disaster Response Activities The North Carolina State Treasurer is authorized via the North Carolina Disaster Recovery Act of 2024 - Part II (Session Law 2024-53, Session Law 2024-57) to administer a State Cashflow Loan Program for Disaster Response Activities. State Cashflow Loans are issued to local governments Approved: May 5, 2025 12 located in the counties included in any Hurricane Helene federal major disaster declaration. Henderson County is eligible for a $4,197,972.83 State cash Flow Loan. Session Law 2024-53 Section 4E.5(a) provides that loan proceeds shall be used for disaster response activities only. The Board was requested to approve the resolution and budget amendment provided for the loan agreement and authorize stafft to execute the promissory note to accept the State Cashflow Loan in the amount of $4,197,972.83. Motion.: Imove the Board approve the Resolution and Budget Amendment as presented. 2025.065 Budget Amendment = Capital Projects Fund On April 14, 2025, Henderson County received bids for the EtowahPark Concrete Project with a low bid of $94,833. This project, funded by North Carolina Parks and Recreation Trust Fund grant funds (PARTF) and a Henderson County match, has emaininguhnencumbered available funds of $73,107. The low bid exceeds available project funding by $21,726 The Board was requested to approve a budget amendment to transfer funds from the Recreation Department budget in the General Fund to the Capital Projects fundin the amount of$21,726 SO staff may proceed with awarding the low bid. Motion: Imove the Board approve the Budget Amendment as presented Motion: Vice-Chair Edney movedtoadopt the consenlagenda asgmended. All voted in favor; and the motion carried. PUBLIC HEARING Chairman Lapsleymader the motion to go into the public hearing. AIl voted in favor, and the motion carried. 2025.066 Public Hearing - Rezoning Application #R-2025-03, Rolling Ridge, Inc. Staff received rezoning application/R-2025-03. for PIN: 9599-32-1880, owned by Rolling Ridge, Inc (hereafter the subject area). The subject area is located on Ridge Road and J H Hyder Road. The owner has requested the 1.28-acre property be rezoned from Industrial (I) to Residential Two Rural (R2R). The application was submitted on February 12, 2025, and Chris Stepp is the agent for the application. PUBLIC NOTICE: Before taking action on the application, the Board of Commissioners must hold a public hearing. Per the Henderson County Land Development Code and State Law, notices of the May 5, 2025 public hearing were published in the Hendersonville Lightning on April 23rd, 2025, and April 30th, 2025. Notices were also sent via first-class mail to the property owners within 400' of the Subject Area on April 22nd, 2025, and staff posted signs advertising the hearing on the Subject Area on April 23rd, 2025. Approved: May 5, 2025 13 County Context Map R-2025-03 Ridge Road This zoning map amendment is for ap portion of PIN: 9599-32-1880 with access from Ridge Road (SR 1783). Thep parcel is: 1.28 acres. SubjectArea Zoned Industrial. day 655 Legend B as rura - AA ISE E a Applicant: Chris Stepp Total Surveyed Area: 1.28 acres HENDERSON Industrial (I)t to Residential Two Rural (R2R) Subject Area Map R-2025-03 Ridge Road Rezoning Application R-2025-03, * submitted on February 12, 2025, requests that the County rezone 1.28 acres of land from Industrial (I)t to Residential District Two Rural (R2R). The property owner and applicant is Rolling Ridge, Inc. On April 15, 2025, the' Technical Review Committee motioned to forward the Legend ect application to the Planning Board for its Roads review and recommendation. 5 - EST I Applicant: Chris Stepp Total Surveyed Area: 1.28 acres Industrial ()t toF Residential Two Rural (R2R) Historical Rezoning: #R-z 2018-05 7 71 Rezoning was approved at the Legend BOC meeting on September. 4" th, Byers #R- Parcels: 2018-05 10 nper 2018. ByersA Acreage: 39.9 90 p nes Lytle Acreage: 0.6 65 - senta mmeral Subject area was rezoned from lasarce ResidentialTwo Rural (R2R) to Subject Area Industrial (I) L Split-zoned area was rezoned from Local Commercial (LC) to 7 ResidentialTwo Rural (R2R) Remainder was rezoned from Local Commercial(LO)to Industrial() 40.55Acres/a1 Parcels Approved: May 5, 2025 14 Current Zoning R-2025-03 Ridge Road Nol Residential Uses Warehousing and Storage Treatment Plants Manufacturing and Production Operations R2R R2R Standard density: 1unitp peracre Residential Uses (Single-family, two-family, and a st Legend accessory dwellings by right. Multifamily and Adult Osakn Care Homes with special use) County Zoning Accessorys structures (Garage, Greenhouse, Carport, Storage Shed, etc.) Accessory Uses (Home occupation, home school, dumpster, solar panels) Educational Uses (Religious institutions, schools, childcare) Applicant: Chris Stepp Total Surveyed Area: 1.28 acres Industrial (I)t to Residential Two Rural (R2R) NO Future Land Use Map R-2025-03 Ridge Road Neighborhood/ Anchor (NA) Transitional Area Neighborhood, Anchors are small concentrations ofo commercial, residential, and civic uses in more rural areas centered around: structural anchors like schools, churches, and/or crossroads. (Part 2, page 45). Where: Typically found at intersections ofs State Roads or thoroughfares la Neart the intersection of Dana 1 Road and Ridge Road Aumed Goe a Legend Uses: Small: services and retail, Emplayment Subject Area &1 Industry Strects churches, fuel stations, light industry, Parcels mix ofr residential types including ho FLU smallscale multi-family Agriculture/Rural E COMMUNITY R2R allows residential uses - EMP - IA NEIGHBORHOOD - Osc TransitionalA Area Applicant: Chris Stepp > Total Surveyed Area: 1.28 acres MENDARONC CEUNTY - Industrial (I) to Residential Two Rural (R2R) Approved: May 5, 2025 15 Utilities Map R-2025-03 Ridge Road E The subject area does not N ED 914 MRS , have access to the City of AD m EREN Ba arp 6s Hendersonville sewer. EE raye s a However, the property has : E access to the COH water. INE A4 s9 REED A R a rege : / L IN o: . hy rotA OAG a 2165A erayr A Legend M D SeyatAes E s5 oS an m RFD o ois Pathey raBask aga rres Eer sselA AT ge MSDS Sewer Gravity Mains AMRE MK MeK mae ate, SASD Applicant: Chris Stepp Total Surveyed Area: 1.28 acres CUNT Industrial (I) to Residential Two Rural (R2R) MENDERSON Plan 2045 Comprehensive Statement Plan Goal 1: Coordinate Development near Existing Community Anchors Rec 1.1: Grow where infrastructure and services exist, in and around municipalities, community investments, and anchors. Plan Goal 7: Diversify Housing Choices and Increase Availability Rec7.2: Encourage development of housing. Public Input: There was none. Chairman Lapsley made the motion to go out ofthe public hearing. All voted in favor; and the motion carried. Vice-Chair Edney made the motion that the Board approve rezoning application #R-2025-03 to rezone the Subject Area to the Residential Two Rural (R2R) zoning district based on the recommendations of the 2045 Comprehensive Plan and the attached Comprehensive Plan Statement. All voted in favor, and the motion carried. 2025.067 Public Hearing LDC Text Amendment (TX-2025-03) Law Enforcement Establishment Chairman Lapsley made the motion to go into the public hearing. All voted in favor, and the motion carried. Approved: May 5, 2025 16 The Land Development Code (LDC) provides for a police station use that is typically related to municipalities but does include county sheriffs or local law enforcement establishments found in the county's jurisdiction. The proposed amendment will replace police station use with law enforcement establishments and include those associated uses. To be consistent with other governmental uses, these establishments would be permitted in all zoning districts with supplemental requirements. The Planning Board reviewed the proposed text amendment on April 17, 2025, and voted unanimously to send forward a favorable recommendation to the Board of Commissioners. PUBLIC NOTICE: A public notice for this hearing was submitted to be advertised in the Hendersonville Lightning on Wednesday, April 23rd, 2025, and Wednesday, April 30th, 2025, to meet the requirements of NCGS $160D-601 (see attached certification of public notice). Public Input: There was none. Chairman Lapsley made the motion to go out oft the public hearing, All voted infavor, and the motion carried. Commissioner Franklin made the motion that the Board approve the proposed text amendment #TX- 2025-03 with any changes as discussed and find that these changes are reasonable and consistent with the 2045 Comprehensive Plan. AIl votedinfavyor, and the motion carried DISCUSSION Hurricane Helene Update Staff provided the Board withthe most current information about Hurricane Helene in Henderson County. Financial Impacts FY2025 Impacts Revenues Expenses o Waived Fees Total: o Personnel Costs: $856,129.45 $3,189,040.52 o Sales Tax Deficit: @ Debris Maoce/Monstorins $0 $9,499,981.20 o Property Tax Collection Rate: o Other Disaster Response: 98.780% $2,180,312.05 Municipality Impacts Municipality Incurred to Date Estimates for Future Notes Expenses Village of Flat Rock $137,110 Not yet estimated Flat Rock Park Town of Fletcher $297,200 $1,000,000 $1,200,000 - Various park projects City of $2,984,000 $163,000,000 Roads and bridges, buildings and Hendersonville equipment, utilities, and park projects Town of Laurel Park $250,000 $10,000,000 $15,000,000 . Roads and drainage infrastructure: repairs Town of Mills River $32,131 $305,000 Mills River Park Approved: May 5, 2025 17 FEMA Projects Summary Title Process Step Total Cost Expedited Funding $15,224,300 Obligated Emergency) Debris Removal $1,139,019 Leases- - DRC: and Warehouse $930,000 Private Property Debris Removal Pending. Application Completion $1,461,114 Personnel Costs thru! Dec. 2024 $3,442,560 Jackson Park Field and Lights $200,000 Radio' Tower. Access Roads Pending Initial Project $20,000 Development Milll Pond Creek Drainage Project $400,000 Vehicles and Equipment $76,661 Etowah Sewer $46,200 Dana, Etowah, Edneyville and Flat Rock Parks Pending Formulation Completion $35,500 Bearwallow Mountain' Tower $15,000 Libraries, Activities and Community Centers $40.500 FEMA Applications Completed: o Expedited Funding Application - $15,224,300 o Emergency Debris Removal - $1,139,018.50 Submited.pending PDMGApplication_Revicw: o United Way - $90,240.35 o Leases (DRC and Distribution Warchouse) - $930,000 o Personnel Costs (thru December 2024)- $3,442, 560 FEMA Applications - In process Pending Application Completion: 0 PPDR - Debris Removal - $1,461,114 Pending Initial Project Development 0 Radio Tower Access Roads - $20,000 o Mill Pond Creek Educational Drainage Project - $400,000 0. Jackson Park Field and Light Damage - $200,000 Expedited Payment Revenues: FEMA Funding Received 15,224,300.00 Expenditures: Debris Removal 10,042,382.64 Debris Monitoring 2,552,015.50 Debris Site Leases 195,346.77 12,789,744.91 Unspent $2,434,555.09 Approved: May 5, 2025 18 Summary to Date Revenues: FEMA Funding Received 15,224,300.00 Donations, Unassigned 104,628.30 Insurance Proceeds 530,610.85 Interest Earned 22,630.13 Grants 25,000.00 Reimbursements 5,384.00 15,912,553.28 Expenditures: Personnel 3,245,036.26 Debris Management/Monitoring 13,733,416.64 Other Disaster Response 2,222,612.88 19,201,065.78 Net 3,288,512.50 Anticipated Exposure 0 Revenue Loss $ 3,184,014 0 Expenditures $58.332.391 0 Total Exposure $61,516,405 - Exposure includes identified waterway debris removal projects. Estimates for private property and additional waterway debris removal are pending and not included in the totals. Debris Update Helene Debris Removal Update Roadway Debris: 520,000 cy Tree Cuts (leaners & hangers): 17,900 cuts Private Property Debris: 14,600 cy Waterway Debris: 4,800 cy Total: 502,974 cy LDC Text Amendment (TX-2025-02), Ecusta Trail Parking On April 7, 2025, the Board of Commissioners held a public hearing to consider commercial parking options along the Ecusta Trail in the unincorporated areas. The Planning Board and the Rail Trail Advisory Committee (RTAC) discussed options to accomplish this and recommended adding a new use for Ecusta Trail Parking that would be permitted in specific zoning districts with SR (Supplemental Requirements) for parcels that were adjacent to the trail. Approved: May 5, 2025 19 The Planning Board noted that an Ecusta Overlay District could be incorporated in the LDC rewrite that could expand parking options and other related trail-oriented developments, but the draft amendment could address the parking concern initially for the first six (6) miles of the trail that will be completed in the summer of 2025. The public hearing was closed and additional changes to the proposed amendment were suggested. Following Board discussion, the item was tabled until the May 5th meeting to allow the Board members time to review the recommended changes. The Planning Board and RTAC recommended changes are attached, as well as additional changes discussed at the April meeting. Following discussion, Vice-Chair Edney made the motion to table this item pending review of a revised proposal. All voted in favor, and the motion carried. Henderson County Public Schools - Math and Reading Scgrès Update Henderson County Public Schools Superintendent Mark Garrett provided the Board. with an update on the latest math and reading test scores for county schools. Henderson County Public Schools Accountability Results Update - Presentation to the Henderson County Board of Commissioners May 5, 2025 Grades 3rd = 8th GLP/CCR Proficiency Scores Grade Level HCPS State Reading 3-8 GLP 50.4 50.1 Reading 3-8 CCR 32.2 30.5 Math 3-8 GLP 59.1 54.6 Math 3-8 CCR 41.5 36.5 Science 5 and 8 GLP 71.4 68 Science 5 and 8 CCR 61.1 57.9 Approved: May 5, 2025 20 Grades 9th - 12th GLP/CCR Proficiency Scores Subject HCPS State English II GLP 62.9 59.5 English II CCR 38.9 35.9 Math 1 GLP 52.4 37 Math 1 CCR 21.6 12.9 Math 3 GLP 63.9 57.6 Math 3 CCR 39.5 34.7 Biology GLP 53.4 53.4 Biology CCR 44 44.7 HCPS READING EVAAS DATA 6 out of7 Grade Levels Met or Exceeded Growth HCPS MATH EVAAS DATA 5 out of7 Grade Levels Met or Exceeded Growth Approved: May 5, 2025 21 Career & Workforce Readiness 42% of students earned industry credentials in 2023-24, up from 27% the year before. 2,155 credentials earned = a 56% increase. Dropout & Graduation Rates Dropout Rate improved from 1.93% in 2021- 22 to 1.43% in 2023-24 = a 26% reduction. Graduation Rate reached 92.8% in 2023-24 = the second highest in HCPS history. County Manager's FY2025- 2026 Recommended Budget The County Manager presented his FY 2025-2026 recommended budget to the Board of Commissioners. FY 2025-2026 RECOMMENDED BUDGET wo. wt Priorities: General Fund recovery post Hurricane Helene Non-expansion budget Recommended tax rate = $0.431 BUDGET WORKSHOP - COMMISSIONER PRIORITIES Approved: May 5, 2025 22 No tax increase ROD digitization progress Farmland preservation Wellness expansion Recreation Department funding Baker Barber Collection progress Land development code update Clear Creek Sewer: system School safety Helene recovery Agricultural Services building progress Bus garage project County employee focus Broadband services Etowah Sewer system Volunteer Fire Department support FY 2025-2026 PROPOSED EXPENDITURES $ 213,862,320 FY 2025-2026 PROPOSED EXPENDITURES FY25 REVISED FY26 RECOMMENDED $VARIANCE % VARIANCE County Government $ 150,950,443 $ 152,000,566 $ 1,050,123 0.7% HCF PublicSchools Current/Capital $ 36,628,000 $ 36,628,000 $ 0.0% Debt Service $ 11,506,933 $ 9,440,800 $ (2,066,133) -18.0% MRTS $ 3,603,500 $ 4,603,500 $ 1,000,000 27.8% BRCC Current $ 5,750,000 $ 5,750,000 $ 0.0% Debt Service $ 3,218,681 $ 3,137,704 $ (80,977) -2.5% BRCC - MRTS $ 2,301,750 $ 2,301,750 $ 0.0% TOTAL $ 213,959,307 $ 213,862,320 $ (96,987) -0.05% FY 2025-2026 RECOMMENDED BUDGET FY26 Proposed Expenditures - $ 213,862,320 FY25 Revised Budget - $ 213,959,307 $ Variance = ($ 96,987) % Variance = (0.05%) Approved: May 5, 2025 23 FY 2025-2026 FUNDING PRIORITIES Education $ 61,861,754 29% Public Safety $ 56,124,488 26% Human Services $ 41,120,350 19% $ 159,106,592 74% FY 2025-2026 RECOMMENDED REVENUES FY 24 Actuals FY: 25 Revised FY 26 Recommended Ad Valorem Taxes $ 105,376,734 $ 104,600,659 $ 107,105,845 Local Option Sales Taxes $ 41,768,049 $ 40,443,719 $ 41,768,049 Medicaid Hold Harmless $ 4,011,900 $ 3,295,891 $ 1,500,000 Other Taxes and Licenses $ 5,706,140 $ 5,316,000 $ 1,732,000 Unrestricted Intergovernmental Revenue $ 68,846 $ 61,000 $ 61,000 Restricted Intergovernmental Revenue $ 19,342,018 $ 21,500,512 $ 16,777,933 Permits and Fees $ 3,543,796 $ 2,278,750 $ 2,257,113 Sales and Services $ 11,857,147 $ 8,456,984 $ 8,967,835 Investments Earnings $ 5,944,817 $ 2,010,000 $ 3,010,000 Other Revenues $ 2,959,378 $ 1,502,173 $ 1,471,254 Transfers from Other Funds $ 1,839,791 $ 976,087 $ 8,091,943 Fund Balance Appropriated $ $ 23,517,532 $ 21,116,848 TOTAL GENERAL FUND REVENUES $ 202,418,616 $ 213,959,307 $ 213,859,820 FY 2025-2026 RECOMMEND REVENUES HURRICANE HELENE IMPACTS Property Tax - Damages to homes and buildings, resulting in reduction in ad valorem property tax valuation - Decline in overall growth rate in ad valorem property tax base Sales Tax - Decline in growth in sales tax revenues over last few years - Little to no growth in sales tax over prior year's collected taxes Approved: May 5, 2025 24 FY 2025-2026 RECOMMENDED BUDGET Proposed Expenditures $ 213,862,320 Proposed Revenues * $ 192,742,972 Variance 21,119,348 *. - Excluding appropriated fund balance FY 2025-2026 RECOMMENDED BUDGET a - FY26 Recommended Budget $ 213,862,320 Tax Rate $0.431 Fund Balance Appropriated $ 21,119,348 TAX RATE FY25-26 RECOMMENDED RATE = $0.431 Historic Tax Rates VS FY26 Recommended $0.6000 $0.5000 $0.4000 $0.3000 $0.2000 $0.1000 $- A S 6 & A S 8 s 9 s s s - e s 2P d & d d d d d d d d d d 8 A d d d d d d B B d d' FY: 25-26 Recommended Tax Rate Approved: May 5, 2025 25 TAX RATE FY25-26 RECOMMENDED RATE = $0.431 FY26 Henderson County Proposed VS FY25 Adopted Rates for 29 Urban Counties .9000 .8000 .7000 .6000 5000 .4000 - B 3000 8 4 a - - 0 3 3 3 .2000 N - - .1000 .0000 A * * AA 5 / A A 8 / A A VA A / / / P / M A YA P * P GENERAL FUND BALANCE HISTORY OF NET CHANGE $20,000p00 515,000,p00 510,000,p00 $5,000,000 - FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $15.000.0001 Approved: May 5, 2025 26 NEXT STEPS FY 2026 BUDGET PROCESS May 5, 2025 = Regularly Scheduled Meeting Present County Manager's Recommended Budget to Board of Commissioners Schedule the Public Hearing for Monday, June 2, 2025 May 7, 2025 = Advertisement and Publication Advertise the presentation and publication of the County Manager's Recommended Budget June 2nd Public Hearing Advertisement in Hendersonville Lightening Publication on Henderson County website May 21, 2025 = Regularly Scheduled Meeting FY2026 Budget workshop June 2, 2025 = Regularly Schedule Meeting Public Hearing on the County Manager's Recommended Budget The Board was requested to schedule the Public Hearing on the FY 2025-2026 Budget for Monday, June 2, 2025, at 5:30 pm. NOMINATIONS AND APPOINTMENTS 1. Farmland Preservation Task Force - 1 vac. Commissioner McCall madet the motion to nominate Justin Patwin for reappointment to position #10. All votedinfavor, and the motion carried. 2. Henderson County Historic Courthouse dba/Heritage Museum - 1 vac. There were no nominations, and this was rolled to the next meeting. 3. Henderson County Planning Board - 1 vac. Commissioner Franklinmade the motion to nominate Harvey Nix for appointment to position #1. All voted in favor, andthe motion carried. - 4. Hendersonville City Zoning Board of Adjustment - 1 vac. There were no nominations, and this was rolled to the next meeting. 5. Historic Resources Commission - 1 vac. There were no nominations, and this was rolled to the next meeting. 6. Laurel Park Zoning Board of Adjustment - 1 vac. Approved: May 5, 2025 27 There were no nominations, and this was rolled to the next meeting. 7. Nursing/Adult Care Home Community Advisory Committee - 11 vacs. There were no nominations, and this was rolled to the next meeting. COMMISSIONER UPDATES Vice-Chair Edney: No updates Commissioner Franklin: No updates. Commissioner McCall recognized Michael Absher for his volunteer efforts and leadership in organizing and helping with the distribution ofover 1,200 containers ofdonated clothing following Hurricane Helene. Donations were provided to individualsin need, as wellas to churches and non-profits across the region. Chairman Lapsley acknowledged the recent passing of Reichard. Herman, owner, ofLeisure Craft on Upward Road, noting the community'sl loss ofas significant employer. He also shared a personal experience with an attempted email phishing scam, in which he was nearly defrauded through a scheme involving a fake billing error and unauthorized access to his computer and banking information. He urged citizens to be vigilant ofsuspicious emails. COUNTY MANAGER UPDATES County Manager John Mitchell provided updates on recent developments, including the long- anticipated installation ofacell towér in Mills River. He also noted that the dome of the Historic Courthouse is scheduled to berepaintedthis week. Motion: Vice-Chair Edney made the motion to go into Closed Session pursuant to NCGS 143.318.110.04. All voted inj fayor, and the motion carried. Denisa Lauffer, Clerk,to the Board William G. Lapsley, Chairman Approved: Enactments Monday, May 5, 2025 - Board of Commissioners Meeting 2025.056 Resolution - Mental Health Awareness Month in Henderson County 2025.057 Public Hearing "Project Sweet Tater" 2025.058 Surplus and Donation of King Vision Video Laryngoscopes and King Vision Adaptors 2025.059 Surplus and Donation ofmbulances 2025.060 Budget Amendment = Capital Reserve Fund 2025.061 Hickory Nut Gorge Recovery Plan = Proposal Acceptance 2025.062 Amendments to Agriculture Advisory Board Bylaws 2025.063 Budget Amendment - Appropriation of Fund Balance for HCPS MRTS Funding 2025.064 Loan Agreement and Promissory Note - State Cashflow Loan for Disaster Response Activities 2025.065 Budget Amendment - Capital Projects Fund 2025.066 Public Hearing - Rezoning Application #R-2025.03, Rolling Ridge, Inc. 2025.067 Public Hearing - LDC Text Amendment (TX-2025.03), Law Enforcement Establishment Henderson County Board ofCommissioners 1 Historic Courthouse Square e Suite 1 e Hendersonville, NC: 28792 Phone (828) 697-4808 e Fax (828) 692-9855 e wwwhemderomoumynagon William Lapsley fr Rebecca McCall Chairman Jay Egolf J.Michael Edney Sheila Franklin Vice-Chairman RESOLUTION OF NATIONAL MENTAL HEALTH AWARENESS MONTH IN HENDERSON COUNTY WHEREAS, the month of May is designated as National Mental Health Awareness Month; and WHEREAS, mental health is an essential component of overall health and well-being for individuals, families, and our community; and WHEREAS, Henderson County residents have endured significant stressors over the past year, including the profound emotional and psychological impacts ofTropical Storm Helene and the recent wildfires, which have disrupted lives, displaced residents, and strained community resources; and WHEREAS, these events underscore the urgent need for mental health awareness, timely access to care, and a coordinated system of support, especially in the wake of trauma, loss, and uncertainty; and WHEREAS, the Henderson County Department of Public Health is committed to strengthening the mental and emotional wellness of our residents and has initiated the formation of a countywide Behavioral Health Coalition to address needs, identify gaps, and drive collaborative solutions; and WHEREAS, community partners including schools, healthçare providers, first responders, nonprofit organizations, faith-based groups, and residents are actively engaged in spreading the message that mental health matters and that help is available; and WHEREAS, the Henderson County Partnership for Health is spearheading Mental Health Awareness Month activities across the county, encouraging open conversations, reducing stigma, and promoting community engagement and healing; and WHEREAS, it is essential to recognize that prevention, early intervention, postvention, and long-term mental health supports are key to a thriving and resilient Henderson County. NOW, THEREFORE, BE IT RESOLVED, that the Henderson County Board of Commissioners do hereby recognize National Mèntal Health Awareness Month in Henderson County and calls upon individuals, families, organizations, and governmènt agencies to recommit to promotingmenjal wellness, supporting those affected by mental health ehàlénges, and byilding a compassionate, conneçtéd, and/ fesilient community. A - / Adopted this 5th day of May.2025. . 3 M WILLIAM LAPSLEY, CHAIRMAN P a HENDERSON COUNTY BOARD OF COMMISSIONERS ATTEST: W. CAR R ) VOAA DENISA LAUFFER, CLERK 181 THE BOARD REQUEST FOR COMMITTEE ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Public Hearing on Project Sweet Tater" PRESENTER: Charles Russell Burrell, County Attorney Brent Coston, Agribusiness Henderson County Executive Director ATTACHMENTS: Notice of Public Hearing SUMMARY OF REQUEST: The Board has before it "Project Sweet Tater", an agricultural economic development proposal involving an existing Henderson County business. As this project was described in the advertisement for public hearing (April 16 in the Hendersonville Lightning), the project involves a total taxable capital investment by the company of at least $4,775,000.00 over two years in real property improvements and business personal property (equipment). The project would result in the retention of thirty-five (35)jobs, and the creation oft thirty-four (34) newjobs, with the new jobs paying an average wage of $59,147 per year (which is in excess of the average wage in Henderson County for full-time employment) plus other benefits. The contemplated incentives would last for a period of: seven years. Under the Board's guidelines, the first year's contemplated incentive, if granted, would be not more than $5,732.30., based on the new investment, the number of retained employees, and the Board's incentives guidelines for job retention projects. The maximum amount of incentives to be considered in this grant over the seven years (for each of the two annual investments) would be $48,809.40. BOARD ACTION REQUESTED: Before taking action on the rezoning request, the Board of Commissioners must hold a public hearing. A suggested motion is provided in the event the Board is inclined to offer incentives. Suggested Motion: Ir move that the Board offer incentives under the Board's guidelines to the Project Sweet Tater" company. RESOLUTION DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, Henderson County owns the video laryngoscopes and pediatric adapters itemized on the attached Exhibit B, hereinafter referred to as "surplus property", that is either obsolete or no longer needed for any governmental use by the County; and WHEREAS, the Henderson County Board of Commissioners is desirous of declaring the video laryngoscopes and pediatric adapters as surplus and transferring to the Blue Ridge Community College EMS program via donation as authorized by N.C.G.S. 160A-280 (Exhibit A); and WHEREAS, it is the intent of the County to donate said surplus property. NOW THEREFORE BE IT RESOLVED, by the Henderson County Board of Commissioners as follows: 1. The video laryngoscopes and pediatric adapters itemized on the attached Exhibit B is hereby declared to be surplus property. 2. Henderson County Emergency Medical Services is hereby authorized to transfer by donation, the surplus property described above to the Blue Ridge Community College EMS program. 3. Henderson County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless ofany oral statements that may be made concerning the surplus property or any part thereof. THIS the 5th day of May 2025. HENDERSON COUNTY BOARD OF COMMISSIONERS BY: William Lapsley, Chairman ATTEST: & : L [OFFICIAL SEAL] Denisa Lauffer, Clèrkyo tha Board - RESOLUTION DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, Henderson County owns the ambulances itemized on the attached Exhibit B, hereinafter referred to as "surplus property", that is either obsolete or no longer needed for any governmental use by the County; and WHEREAS, the Henderson County Board of Commissioners is desirous of declaring the ambulances as surplus and transferring to the Henderson County Rescue Squad via donation as authorized by N.C.G.S. 160A-280 (Exhibit A); and WHEREAS, it is the intent ofthe County to donate said surplus property. NOW THEREFORE BE IT RESOLVED, by the Henderson County Board of Commissioners as follows: 1. The ambulance itemized on the attached Exhibit B is hereby declared to be surplus property. 2. Henderson County Emergency Medical Services is hereby authorized to transfer by donation, the surplus property described above to the Henderson County Rescue Squad. 3. Henderson County makes no express or implied warranties ofi merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. THIS the 5th day of May 2025. HENDERSON COUNTY BOARD OF COMMISSIONERS BY: William Lapsley, Chairman W ATTEST: N rz a A [OFFICIALSEAL) Denisa Lauffer, Clerk to theBoard X REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Budget Amendment - Capital Reserve Fund PRESENTER: Randall Cox, Finance Director ATTACHMENT: Yes 1. Budget Amendment SUMMARY OF REQUEST: On January 15, 2024 the Board approved the State Budget allocation of9120,000, directed by the NC General Assembly pursuant to Session Law 2023-134 for capital improvements at the Dana Park Community Center, along with a subsequent approval of $2,500 allocation from Henderson County's Capital Reserve Fund. The Board is requested to approve a budget amendment to return funding to the Capital Reserve fund for the Dana Park Community Center renovation project. The project was completed with budget remaining and with a portion oft the original allocation from the Capital Reserve Fund no longer needed. BOARD ACTION REQUESTED: The Board is requested to approve the attached Budget Amendment as presented. Suggested Motion: Imove the Board approve the attached Budget Amendment as presented. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: FINANCE Please make the. following line-item transfers: What expense line-item is to be increased? Account Line-ltem Description Amount 405400-598021-9075 TRANSFER TO CAPITAL RESERVE FUND $1,090 215400-555000 CAPITAL OUTLAY-BLDG & IMPROVMNT $1,090 $2,180 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 405400-526020-9075 NON-EXPENDABLE SUPPLIES $1,090 214400-402400 TRANSFER FROM CAPITAL PROJECTS FUND $1,090 $2,180 Justification: Please, provide a brief justification for this line-item transfer request. TO RETURN UNSPENT FUNDING FROM DANA PARK COMMUNITY BUILDING PROJECT TO CAPITAL RESERVE FUND, BOC APPROVED 5.5.2025 5.5. 2025 Authorized by Department Head Date For Budget Use Only Batch # Authorized by Budget Office Date BA # Batch Date Authorized by County Manager Date REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Hickory Nut Gorge Recovery Plan - Proposal Acceptance PRESENTER: Autumn Radcliff, Planning Director Janna Bianculli, Senior Planner ATTACHMENTS: 1. Budget Amendment 2. Scoring Matrix 3. Scope ofServices 4. Recommended Community Partners Group 5. Study Area Map SUMMARY OF REQUEST: On February 18th, the Board directed staff to release a Request for Proposals for a consultant to assist staff in creating a recovery plan for the Hickory Nut Gorge (HNG). The Planning Department released the RFP in compliance with county and state procurement policies. On Friday, April 4th, staff received a total of three proposals. These proposals were scored based on the matrix provided to potential submitters. Cost is considered in scoring, but it is not the determining factor. The scoring committee was comprised of various planning, floodplain administration, code enforcement, emergency services, and engineering staff. Equinox submitted the highest-scored proposal, and all evaluators agreed the firm was the most qualified for this critical task. The scoring matrix is attached. All proposals were submitted to the Board for additional review. County staff will facilitate this plan's significant components and continue fostering established community relationships in addition to leading a Community Partners Group. Equinox will assist county staff in technical proficiencies related to recovery work and expand available resources. BOARD ACTION REQUESTED: Staff requests that the Board approve the selection of Equinox, their attached scope of services, the budget amendment, and the creation of a Community Partners Group. Suggested Motion: Imove that the Board approve the attached budget amendment and contract Equinox for the Hickory Nut Gorge Recovery Plan; and Ifurther move that the Board establish the Community Partners Group and begin appointments al the May 2151 meeting. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: FINANCE Please make the following line-item transfers: What expense line-item is to be increased? Account Line-Item Description Amount 525500-538100 PROFESSIONAL SERVICES $ 162,214 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 524500-454007 FEMA GRANT FUNDING $ 162,214 Justification: Please, provide a brief) justification for this line-item transfer request. TO BUDGET FOR HICKORY NUT GORGE HELENE RECOVERY PLAN AND ANTICIPATED FEMA FUNDING. BOC APPROVED 5.5.2025. 5.5.2025 Authorized by Department Head Date For: Budget Use Only, Batch # Authorized by Budget Office Date BA # Batch Date Authorized by County Manager Date REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Amendments to Agricultural Advisory Board Bylaws PRESENTER: Autumn Radcliff, Planning Director April Hoyt, Conservations/Pducaton Coordinator ATTACHMENTS: 1. Draft Amendments to the Bylaws SUMMARY OF REQUEST: The Board of Commissioners approved amendments to Chapter 45 Farmland Preservation. These amendments included expanding the membership and roles of the Agricultural Advisory Board. The Board will now consist of nine (9) members and there are specific criteria that the members must meet to serve on the Board per the ordinance and State requirements. To reflect the Chapter 45 amendments, the bylaws for the Agricultural Advisory Board must be amended. This will also allow for the Board of Commissioners to reappoint and add new position appointments to the expanded Agricultural Advisory Board. The Agricultural Advisory Board reviewed the draft amendments to the bylaws at its meeting on April 23rd, 2025, and voted unanimously to recommend the Board of Commissioners adopt the new proposed bylaws as discussed. BOARD ACTION: Board approval is required to adopt any changes to the bylaws. Suggested Motion: 1 move that the Board of Commissioners approve the proposed amendments to Agricultural Advisory Board. Bylaws with any changes as discussed. Draft Amendments Henderson County, North Carolina Agricultural Advisory Board Article I. Governing Authority The Henderson County Agricultural Advisory Board (hereinafter "Advisory Board") shall be governed by the terms of Sections 106-735 through 106-744 of the General Statutes of North Carolina and by the terms of the Henderson County, North Carolina, Voluntary Farmland Preservation Program Ordinance (now referred to as "Chapter 45 - Farmland Preservation" in the Henderson County Code) enacted by the Board of Commissioners of Henderson County (hereinafter "Board of Commissioners") on the 18th day of December 1991, and any amendments thereto. All Advisory Board members shall thoroughly familiarize themselves with the provisions of the Statute and Code. Article II. Membership A) Composition of Board. The Advisory Board shall consist of five nine (9) members. Each member must be appointed by the Henderson County Board of Commissioners. Each member must be a resident of Henderson County and shall be selected to provide the broadest possible representation of the geographical regions and to represent, to the extent possible, all segments of agricultural production in the county. B) Active Participation in Agriculture. The membership shall consist of five (5) members actively engaged in agriculture (as defined by NC $106-581.1), two (2) at-large members with some form of agricultural knowledge, and two (2) at-large members from one of the following related professions or fields: real estate, engineering, surveying, environmental consulting, or finance. Preference shall be given to applicants who have experience with conservation easements. Active-Participation-nFarming-Tivee-3)oHeve-6-membersuSs-beaciwelyengeged-naring and-may-be-appoinledFOma-SESUbPited.byHRe-endersoR-COunYySOHaNG-Water-Conservation DiStictHendersen-CeunyCeeperaliveEMensien,tne-FaFaFm-Service-Agency-County-Cemmittee,OF AgHDuSineSS-Henderson-County. C) Term ofService The-temm-ofsenvisenicelormempersOHne'RSLAGMEOpurswantte-the Henderson-CountyolmayFammland.PreseralonPregiamOrdinancesna-beas-slatedinsuch ordinance.-Forevepysubsequent-AdV5OP/-Beardmember,nelermeoFsePesha--be-ouFyears- Whereamemberisremoved.esgme,9elo.coninuesenmgemingon-ne-AdwiseN Beard,anypersen-appnadbyheSarsaiCommisoneeo-epiaselheewangmembershal- serve-the-remainderoftneewsingmembeslemmotsenvce-Any-memberOHeAdMEOAdvisory-Beard-may be-reappointed-toubsequenttemms-ofservice. Term of Service. The Advisory Board shall consist of nine (9). members, each with a numbered seat. No member shall serve more than two (2) consecutive three (3) year terms. The terms of less than two (2) years for seats 4-9, and any partial terms filling vacancies which may occur, do not count toward the two (2) consecutive three (3) year term limit. For seats 1-3, the members shall serve a term of 3 years, with the first such term beginning July 1, 2025. Page 1 of 5 Draft Amendments For seats 4-6, the members shall serve one term of 1 year, beginning July 1, 2025, and thereafter terms of 3 years, with the first such term beginning July 1, 2026. For seats 7-9, the members shall serve one term of 2 years, beginning July 1, 2025, and thereafter terms of 3 years, with the first such term beginning July 1, 2027. D) Vacancy. Any vacancy on the Advisory Board is to be filled by the Board of Commissioners for the remainder of the unexpired term. The Advisory Board may submit a recommendation for appointment. E) Removal. Any member may be removed by the Board of Commissioners with or without cause. The- Adviseny-Beardmay-requesto-lne-BoasdolCommssionesioners-hatamember-beremovedfor nefficiency-meglectoduy-ormaleasance-nofice.-Fhe-membershpofany-Advisory-Beard- memberwho-s-absentFomnveelo,consecwivemeetingsshalbeaufomaical/lemminated,unless- such-absence-isxGused-bythe-entire-Adyvisery-Beard-orgeedand-sufficient-cause. F) Ethics Training. Each member of the Advisory Board shall receive ethics training annually through Henderson County, the School of Government, the Henderson County Soil and Water Conservation District, or the North Carolina Soil and Water Conservation Commission. Article III. Officers The officers of the Advisory Board shall consist of a Chair and a Vice-Chair. A) Election of Officers. The Advisory Board shall organize and elect a Chair Chairman and Vice-Chair Vice- Chairman annually at the first meeting of the fiscal calendar year. The meeting year shall be the calendar County's-fiscal year. The election shall follow immediately thereafter as the first item of business following approval of the minutes. These officers shall be eligible for re-election. B) Chair Chairman. The Chair Chairman shall preside at all meetings and public hearings of the Advisory Board, shall decide on all matters of order and procedure, and shall appoint any committees found necessary to investigate those matters before the Advisory Board or to perform any of its duties. C) Vice-Chair Mice-Chairman. The Vice-Chair Vice-Chairman shall assume the duties of the Chair Chairman in the Chair'shis absence. D) Administrative Assistance. The Advisory Board shall contract with the Soil and Water Conservation District Office to serve the Advisory Board for record keeping, correspondence, application procedures, under Chapter 45, and whatever other services the Advisory Board needs to complete its duties. E) Vacancies. Vacancy in an officers position of the Advisory Board shall be filled immediately by regular election procedure at the next regular meeting. F) Absence of Chair or Vice Chair. In the event that neither the Chair nor Vice-Chair are present, the Advisory Board may appoint by majority vote a member from the Board to serve as acting Chair for that meeting. Article IV. Meetings A) Regular Meetings. Regular meetings of the Advisory Board shall be held monthly on the fourth Wednesday of the month aHwekve-ocleck2:00-pm)-ROOR in the offices of the Henderson County Soil and Water Conservation District. The regular meeting time or place may be changed in accordance with Paragraph IH, below. The Chair Chairman shall have the authority to change the meeting time or place for a particular meeting, where necessary. All meetings shall be publicized in Page 2 of 5 Draft Amendments accordance with the North Carolina Open Meetings Law. All meetings shall be open to the public. B) Special Meetings. Special meetings of the Advisory Board may be called at any time by the Chair Chairman, provided that at least a forty-eight (48) hour notice is given to each member, and all stipulations set forth in NCGS Open Meetings Law. C) Quorum. A quorum shall consist of three-(3) five (5) members. D) Conduct-ol-Mestgs-Almeetnge-na-be-open-0-mepuDlCneorderOFDusness-atregular meeingeehaiteaslslowe. -Daemastoadagoum APpowaloHnemaues. e) DisewSsin/adpustmenteragenda dy Public-hearings e) Repons@fcommites: f Old-business- 9) New-business h) Adjourament Leng#h-oFMeelingsThe-meetngeoHneAdVSOP/-Beardshalbelmtedi0aWP-ROUFduration-unless extended-byamayoledne-Bard-loraspecledme-pered. F) Minutes of Meetings. Written minutes shall be kept for each meeting. The minutes shall reflect the vote of each member upon each question or if absent or failing to vote, indicating noting such fact. G) Vote. The vote of the a majority of those members present shall be sufficient to decide matters before the Advisory Board, provided a quorum is presentreached. H) Conflict of Interest. Each member shall state if there is a conflict of interest with any Agricultural Conservation Easement application the Advisory Board reviews. If an Advisory Board member applies and requests federal, state, or local funding, that member shall not participate in reviewing or approving any application for the same review cycle as the Advisory Board is considering their application. I) Change of By-Laws. The regular meeting time-or date or place may be changed by an affirmative vote of the a majority of the Advisory Board members present, assuming a quorum is present. Any other changes or amendments to the Bylaws must be approved by the Henderson County Board of Commissioners. J) Cancellation of Meetings. Whenever there is no business for the Advisory Board, the Chair Chairman may dispense with a regular meeting by giving notice to all members not less than forty-eight (48) hours prior to that time set for the meetings. K) Attendance. Faithful attendance at meetings is considered desirable for maintenance of membership of the Advisory Board. Failure of a member to attend three (3) consecutive regular meetings without satisfactory reasons will result in a recommendation by the Chair of the Advisory Board to the Henderson County Board of Commissioners for replacement of such member. Page 3 of 5 Draft Amendments Article V. Duties of the Advisory Board Duties of the Advisory Board shall be carried out in accordance with the policies and procedures as set forth in Chapter 45-Farmland Preservation and the N.C. Gen. Stat. $106-735 through 106-744. A) Annual Report. The Advisory Board shall prepare an annual written report for the Board of Commissioners indicating the status, progress, and activities of the County's farmland preservation program, including voluntary agricultural districting information regarding: a. Numbers of landowners, acres, and farms enrolled b. Number of acres applied C. Number of acres certified d. Number of acres denied e. Date each agricuitural district was certified The purpose of this annual report will be to assist the County Beard-ofCommissioners in the preparation of the annual report for the Commissioner of Agriculture Office as indicated in Article VII, Section 45-2022 of Chapter 45 - Farmland Preservation. B) Other Duties. Pursuant to Article II, Section 45-6 of Chapter 45 - Farmland Preservation, the Advisory Board shall: a. Review and approve applications for qualified qualifying farmland and Voluntary Agricultural Districts, Enhanced Voluntary Agricultural Districts, and Agricultural Conservation Easements, and make recommendations concerning the establishment and modification of agricultural districts, subject to the appeal of such decisions to the Board of Commissioners pursuant to N.C. Gen. Stat. $106-739(a)(1). b. Hold public hearings pursuant to Article VA of Chapter 45- Farmland Preservation. C. Advise the Board of Commissioners on projects, programs or issues affecting the agricultural economy or activities within the County that will affect agricultural districts. d. Execute agreements with landowners necessary for enrollment of land in a voluntary agricultural district. e. Perform other related tasks or duties assigned by the Board of Commissioners. f. Each district shall be assigned to a member of the Advisory Board who shall monitor and represent that district in all business conducted by the Advisory Board. Individual members will represent those districts closest to them geographically. No member will represent more than thirty percent (30%) of the total number of districts in the County or thirty percent (30%) of the total land area. Article VI. Records A) The Advisory Board shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Advisory Board. B) The Advisory Board shall keep and maintain minutes of its meetings a-minute book in the office of the Advisory Board. Such minutes minute book shall contain the-minutes-from every meeting or public hearing conducted by the Advisory Board. C) All records and minutes of the Advisory Board shall be public record. Page 4 of 5 Draft Amendments The By-Laws, originally adopted on October 28, 1992, amended on December 15, 2021 are updated by the Henderson County, North Carolina Agricultural Advisory Board this day of 2025. Kenny Barnwell, Chair APPROVED BY THE HENDERSON COUNTY BOARD OF COMMISSIONERS ON THE day of 2025. William Lapsley, Commission Chair Page 5 of 5 REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Budget Amendment = Appropriation of Fund Balance for HCPS MRTS Funding PRESENTER: Bryan Rhodes, Capital Projects Director Randall Cox, Finance Director ATTACHMENT: Yes 1. Budget Amendment SUMMARY OF REQUEST: The Board is requested to approve a Budget Amendment appropriating fund balance from Maintenance, Repair, Technology, and Security (MRTS) for the Henderson County Public Schools. This budget amendment will appropriate funds sufficient to add additional HVAC controls projects that are reaching a critical "End ofl Life" status. BOARD ACTION REQUESTED: The Board is requested to approve the Budget Amendment as presented, appropriating fund balance to complete Maintenance, Repair, Technology and Security (MRTS) projects. Suggested Motion: Imove the Board approve the Budget Amendment as presented. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: FINANCE Please make thej following line-item transfers: What expense line-item is to be increased? Account Line-Item Description Amount 435691-535103-5691 PLANNED PROJECTS - HÇPS MRTS $871,500 445691-598043 TRANSFER TO SCHOOLS CAPITAL PROJECT FUND $871,500 $1,743,000 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 434691-404400-5691 TRANSFER FROM HCPS MRTS $871,500 444691-401000 FUND BALANCE APPROPRIATED $871,500 $1,743,000 Justification: Please provide a briefi justification, for this line-item transfer request. TO APPROPORIATE FUND BALANCE FOR REVISED LIST OF HCPS HVAC CONTROLS UPGRADES. BOC. APPROVED 5.5.2025. 5.5.2025 Authorized by Department Head Date For Budget Use Only Batch # Authorized by Budget Office Date BA # Batch Date Authorized by County Manager Date REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Loan Agreement and Promissory Note - State Cashflow Loan for Disaster Response Activities PRESENTER: Randall Cox, Finance Director ATTACHMENT: Yes 1. Budget Amendment 2. Resolution - Loan Agreement and Promissory Note SUMMARY OF REQUEST: The North Carolina State Treasurer is authorized via the North Carolina Disaster Recovery Act of 2024 Part II (Session Law 2024-53, Session Law 2024-57) to administer a State Cashflow Loan Program for Disaster Response Activities. State Cashflow Loans are issues to local governments located in the counties included in any Hurricane Helene federal major disaster declaration. Henderson County is eligible for a State Cashflow Loan for $4,197,972.83. Session Law 2024- 53 Section 4E.5(a) provides that loan proceeds shall be used for disaster response activities only. The Board is requested to approve the attached resolution and budget amendment for the loan agreement and authorize stafft to execute the promissory note to accept the State Cashflow Loan in the amount of$4,197,972.83. BOARD ACTION REQUESTED: The Board is requested to approve the attached Resolution and Budget Amendment as presented. Suggested Motion: Imove the Board approve the altached Resolution and Budget Amendment as presented. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: FINANCE Please make the. following line-item transfers: What expense line-item is to be increased? Account Line-Item Description Amount 525500-53900.-9099 CONTRACTED SERVICES $4,197,973 $4,197,973 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 524500-492018-9099 STATE CASHFLOW LOAN PROCEEDS $4,197,973 $4,197,973 Justification: Please provide a briefjustification, for this line-item transfer request. BUDGET AMENDMENT TO RECOGNIZE STATE CASHFLOW LOAN PROCEEDS TO FUND TROPICAL STORM HELENE DISASTER RESPONSE ACTIVITIES. BOC APPROVED 5.5.2025. 5.5.2025 Authorized by Department Head Date For Budget Use Only Batch # Authorized by Budget Office Date BA; # Batch Date Authorized by County Manager Date REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: May 5, 2025 SUBJECT: Budget Amendment - Capital Projects Fund PRESENTER: Bruce Gilliam, Recreation Director Randall Cox, Finance Director ATTACHMENT: Yes 1. Budget Amendment SUMMARY OF REQUEST: On April 14, 2025, Henderson County received bids for the Etowah Park Concrete Project with a low bid of $94,833. This project, funded by North Carolina Parks and Recreation Trust Fund grant funds (PARTF) and a Henderson County match, has remaining unencumbered available funds of $73,107. The low bid exceeds available project funding by $21,726. The Board is requested to approve a budget amendment to transfer funds from the Recreation Department budget in the General Fund to the Capital Projects fund in the amount of $21,726 SO staff may proceed with awarding to the low bid. BOARD ACTION REQUESTED: The Board is requested to approve the attached Budget Amendment as presented. Suggested Motion: Imove the Board approve the allached Budget Amendment as presented. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: FINANCE Please make the following line-item transfers: What expense line-item is to be increased? Account Line-Item Description Amount 115612-598040 TRANSFERS TO CAPITAL PROJECTS FUND $21,726 405400-55400-9061 CAPITAL OUTLAY-LAND & IMPRVMNT $21,726 $43,452 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 115612-535102 MAINT & REPAIR-PARKS $21,726 404400-403500-9061 TRANSFER FROM GENERAL FUND $21,726 $43,452 Justification: Please provide a brief justification for this line-item transfer. request. BUDGET AMENDMENT TO TRANSFER FUNDING FOR ETOWAH PARK PARTF PROJECT. BOC APPROVED 5.5.2025. 5.5.2025 Authorized by Department Head Date For Budget Use Only Batch # Authorized by Budget Office Date BA # Batch Date Authorized by County Manager Date