AGENDA Regular Meeting of the Sawmills Town Council Sawmills Town Hall Tuesday, May 20, 2025 6:00 pm 1. Call To Order Mayor Keith Warren 2. Invocation 3. Pledge of Allegiance Mayor Keith Warren 4. Adopt Agenda Mayor Keith Warren 5. Approve Meeting Minutes A. April 15, 2025 Regular Meeting Minutes Mayor Keith Warren B. May 6, 2025 Budget Workshop Meeting Minutes Mayor Keith Warren 6. Public Comment Mayor Keith Warren 7. Recognitions: A. Recycle Rewards Mayor Keith Warren 8. Public Hearing: Food Trucks and Trailers Ordinance A. Open Public Hearing Mayor Keith Warren B. Staff CommenyRecommerditiont Planning Director Dustin Millsaps C. Public Comment Mayor Keith Warren D. Close Public Hearing Mayor Keith Warren E. Council Action Mayor Keith Warren 9. Financial: A. Presentation of FY 2025-2026 Budget and Call for Public Hearing Mayor Keith Warren 10. Discussion: A. Ellen Street Petition Mayor Keith Warren 11. Public Comment Mayor Keith Warren 12. Updates: A. Code Enforcement Report Mayor Keith Warren B. Town Manager Updates Town Manager Chase Winebarger C. Council Comment Mayor Keith Warren 13. Closed Session: N.C.G.S. $143-318.11(a)03) Mayor Keith Warren 14. Adjourn Mayor Keith Warren April 15, 2025 Page 1 of5 5 TUESDAY, APRIL 15, 2025 TOWN OF SAWMILLS REGULAR COUNCIL MEETING 6:00PM COUNCIL PRESENT STAFF PRESENT Mayor Keith Warren Chase Winebarger Clay Wilson Julie A Good Rebecca Johnson Jimmy Summerlin Melissa Curtis Dustin Millsaps COUNCIL ABSENT Joe Wesson Bobby Mosteller CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately 5:53pm. INVOCATION: Councilman Clay Wilson gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance. ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the April 15, 2025, Agenda. Melissa Curtis made a motion, and Clay Wilson seconded, to adopt the April 15, 2025, Agenda. All were in favor. APPROVE MARCH 18, 2025, REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the March 18, 2025, regular meeting minutes. Melissa Curtis made a motion, and Clay Wilson seconded, to approve the March 18, 2025, regular meeting minutes. All were in favor. APPROVE MARCH 18, 2025, CLOSED SESSION MINUTES: Mayor Keith Warren asked for a motion to approve the March 18, 2025, closed session minutes. Clay Wilson made a motion, and Melissa Curtis seconded, to approve the March 18, 2025, closed session minutes. All were in favor. April 15, 2025 Page 2 of5 RECOGNITIONS: APRIL RECYCLE REWARDS WINNER: Mayor Keith Warren stated that after checking numerous accounts on the computer-generated list, Public Works Director, Steve Coonse, could not find a recycle rewards winner for the month of April. No Council action was required. PUBLIC COMMENT: Ken Hamby, 4357 Trojan Lane, discussed an issue with the ditch in front ofhis residence. Debbie Mason, 3912 US Highway 321A, discussed an issue with event sponsored fireworks being shot off close to her property. FINANCIAL: FINANACIAL REPORT: Finance Director Kelly Melton stated that stated that as ofMarch 31, 2025 that: In the General Fund the Revenue Line item has used fifty-three point.thirty-four point percent (53.34%) ofthe FY 2024/2025 budget and the Expenditures Line item has used seventy point forty-four percent (70.44%) of the FY 2024/2025 budget. In the Water/Sewer Fund the Revenue Line item has used forty-eight point sixty-seven percent (48.67%) of the FY 2024/2025 budget and the Expenditures Line item has used thirty-seven point eighty-six percent (37.86%) ofthe FY 2024/2025 budget. In the Capital Project-Town Hall Line item Architect has used twenty-three point forty-two percent (23.42%) ofthe FY 2024/2025 budget. In the Capital Project-South Caldwell Sewer Pump Station Elevation Project Line item has used twenty-four point ninety-four percent (24.94%) ofthe FY 2024/2025 budget. No Council action was required. BUDGET AMENDMENT: Finance Director Kelly Melton stated that the Parks and Recreation Youth Sprots programs have had a thirty two percent (32%) increase in participants, which increased registration revenue from eighteen thousand dollars ($18,000.00) to thirty-eight thousand dollars ($38,000.00). Finance Director Kelly Melton stated that the Baird Park Concession Stand had al budget often thousand dollars ($10,000.00) for the FY 2024-2025, which was surpassed during the fall sports season. Finance Director Kelly Melton stated that the Town has also received additional miscellaneous revenue related April 15, 2025 Page 3 of5 to Parks and Recreation during FY 2024-2025 in the amount of twenty-one thousand eight hundred dollars ($21,800.00). Finance Director Kelly Melton stated that the increase in revenues totals forty-six thousand eight hundred dollars ($46,800.00) and will be appropriated to cover the additional costs associated with Parks and Recreation Program expenditures, Parks and Recreation Capital Outlay, and Administrative Insurance. Clay Wilson made a motion, and Melissa Curtis seconded, to transfer the Parks and Recreation increased revenue in the amount of forty-six thousand eight hundred dollars ($46,800.00) from General Fund-Revenue to Parks and ecration-Expendintures All were in favor. BAD DEBT WRITE-OFF: Finance Officer Kelly Melton stated that the Town had a list of 2021 accounts that have gone unpaid for Utility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve the write off ofthe accounts. The total amount ofthese accounts is two thousand three hundred dollars ($2,300.00). Finance Officer Kelly Melton also advised Council that included in the list are seventeen (17) accounts the Town has submitted to the NC Debt Setoff Program for Collection. Finance Officer Kelly Melton stated the Town had recovered nine thousand five hundred seven dollars ($9,507.00) from previous years. There are sufficient funds in the budget to cover this. Clay Wilson made a motion, and Melissa Curtis seconded, to approve staff to write off the 2021 list ofbad debts accounts in the amount two thousand three hundred dollars ($2,300.00). All were in favor. AMERICAN LEGION HUDSON POST 392 DONATION REQUEST: Mayor Keith Warren stated that that the American Legion Hudson Post 392 requested a donation in the amount of two hundred dollars ($200.00). Melissa Curtis made a motion, and Clay Wilson seconded, to give a donation in the amount of two hundred dollars ($200.00) to the American Legion Hudson Post 392. All were in favor. DISCUSSION: HOMELESS RESPONSE TEAM PRESENTATION: Ben Willis, with the Western Piedmont Council of Governments: (WPCOG) gave a presentation and answered question on the Homeless Response Team. No Council action was required. PLANNING: TEXT AMENDMENT: FOOD TRUCK AND TRAILER: Planning Director Dustin April 15, 2025 Page 4 of5 Millsaps stated that the Town of Sawmills has received an application for Amendment to the Sawmills Zoning Ordinance to allow food trucks and trailers in the Town of Sawmills. This application will cover both individual food trucks and trailers on individual lots, as well as, food truck and trailer courts, which would allow more than one (1) food truck and/or trailer on one (1) lot. Clay Wilson made a motion, and Melissa Curtis seconded, to hold a public hearing for a Text Amendment: Food Truck and Trailers at the regularly scheduled Town Council meeting on May 20, 2025. All were in favor. PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or comments at this time. No one wished to speak. UPDATES: APRIL CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are seven (7) code enforcement cases that are open. No Council action was required. TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following updates: Town Manager Chase Winebarger stated the Town had purchased Timberking merchandise for Council and staff. Town Manager Chase Winebarger stated that the Timberkings will start their season with a Fan Fest at Sawmills Veterans Park on Saturday, May 17, 2025. Town Manager Chase Winebarger stated that staff is actively looking for a project manager that specializes in FEMA project clean-ups to help with the Veterans Park Hurricane Helene clean-up. Town Manager Chase Winebarger stated that the Town of Sawmills Easter Egg Hunt will be Thursday, April 17, 2025, at Veterans Park beginning at 6:00pm. Town Manager Chase Winebarger stated that Mayor Keith Warren had received a telephone call from the principal of South Caldwell High School informing him that the gate located on Burt Huffman Road leading to the South Caldwell High School will be closed and locked during normal school hours, approximately from 8:00am to 2:30pm, for students that want to eat lunch outside of the cafeteria. Town Manager Chase Winebarger stated that the indoor facility at Baird Park was almost completed and Parks and Recreation are hoping to open the facility soon. April 15, 2025 Page 5 of5 Town Manager Chase Winebarger stated that there is a problem with birds building nests on the new Musco lights at Veterans Park. CLOSED SESSION PURSUANT TO N.C.G.S. 143.318-11(A)3): Mayor Keith Warren asked for a motion to go into closed session. Clay Wilson made a motion, and Melissa Curtis seconded, to go into closed session pursuant to N.C.G.S. S 143.318-11(a)(3) at approximately 6:56pm. All were in favor. Melissa Curtis made a motion, and Clay Wilson seconded, to come out of closed session at approximately 7:35pm. All were in favor. COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn. Melissa Curtis made a motion, and Clay Wilson seconded, to adjourn the meeting. All were in favor. The meeting was adjourned at approximately 7:35pm. Keith Warren, Mayor Julie A. Good, Town Clerk TUESDAY, MAY 6, 2025 MINUTES OF TOWN COUNCIL BUDGET WORKSHOP 5:00 P.M. COUNCIL PRESENT STAFF PRESENT Mayor Keith Warren Chase Winebarger Mayor Pro Tem Melissa Curtis Julie A Good Bobby Mosteller Kelly Melton Joe Wesson Dustin Millsaps COUNCIL ABSENT Rebecca Johnson Clay Wilson CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately 5:00pm. INVOCATION: Councilman Bobby Mosteller gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance. FINANCIAL OPDATE: Town Manager Chase Winebarger gave Council an update on the proposed Fiscal Year 2025/2026 budget. ITEMS FOR DISCUSSION: Finance Officer Kelly Melton discussed the budget needs for the Fiscal Year 2025/2026. Finance Officer Kelly Melton stated that the FY 2025/2026 budget is balanced. Finance Officer Kelly Melton stated that some of the highlights are as follows: Public Works: A cooling system for the garage at public works, which consists of two (2) cooling fans; Adding cameras to the public works buildings; a A concrete floor in the pole shed that was built during FY 2024/2025; 0 A1 new diesel pump unit. May 6, 2025 Budget Meeting Streets and Highways: Paving of Oxford Drive, Gatewood Drive and Withers Drive (one hundred percent (100%) of paving costs will come out of Powell Bill monies); A street evaluation; A stop sign study; Lafeyette Avenue culvert replacement project. Sanitation: Two (2) switch and go dumpsters. Community Development: New Christmas tree; Code Enforcement nuisance abatement and/or demolition. Parks and Recreation: Musco lighting maintenance; Improvements to Veterans Park (gates, automatic bathroom door locks, bleachers); Improvements to Baird Park (railing on new concrete bleachers) Resurfacing and restriping of parking lots at Veterans Park and Baird Park; New HVAC system, generator, and roof replacement in Parks and Recreation building; Indoor facility improvements (bathrooms, HVAC system, fix drainage issues); Sidewalk lights at Veterans Park from lower parking lot to upper parking lot; Fifteen thousand five hundred dollars ($15,500.00) is budgeted for a match grant for ADA playground equipment. Water and Sewer: Water: New F-250 truck to replace 2013 Ford Ranger. The 2013 Ford Ranger will be moved to Parks and Recreation for their use; Mill Drive waterline replacement project. The Mill Drive waterline replacement project was on the FY 2024/2025 budget and went out to bid in March 2025, the notice to proceed was signed in late March, however, materials are on back order and there have been weather delays, SO the project will cross fiscal years. Finance Officer Kelly Melton stated that it is still believed that the Mill Drive waterline replacement project will begin before June 30, 2025, but will carry into FY 2025/2026. Sewer: e Mayfield Drive pump station generator. May 6, 2025 Budget Meeting Town Manager Chase Winebarger stated that there will be a three percent (3%) cola increase for all employees. COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn. Bobby Mosteller made a motion, and Joe Wesson seconded, to adjourn the meeting. All were in favor. The meeting was adjourned at approximately 5:49pm. Keith Warren, Mayor Julie A Good, Town Clerk AGENDA ITEM 7A MEMO DATE: May 20, 2025 SUBJECT: Recognition: Recycle Rewards Program Discussion: The Town of Sawmills would like to congratulate James Worchester on winning the Recycle Rewards Program for the month ofMay. He will be presented with a Certificate of Appreciation. A forty dollar ($40.00) credit will be added to the current sanitation bill. Recommendation: No Council action is required. MAYOR TOWN Keith Warren COUNCIL Town Manager Melissa Curtis, Mayor Pro-Tem Chase Winebarger Clay Wilson Rebecca Johnson Joe Wesson Stamalb Bobby Mosteller Agenda Item 8B TOWN COUNCIL May 20th, 2025 6:00 PM STAFF REPORT Attachments A. Food Truck and Trailer Text Amendment Background The Town of Sawmills has recently received an application in order to allow for Food Trucks and Trailers in the Town of Sawmills. This is for both individual Food Trucks and Trailers on individual lots, as well as Food Truck and Trailer Courts (more than one on one lot). In this attachment, the highlighted text indicates proposed additions to the ordinance, while red stFkethrough-text represents proposed deletions to the chapter. Staff Recommendation Staff recommends that the Town of Sawmills Council adopt the text amendment for Food Trucks and Trailers at the conclusion of a public hearing on the matter. This will bring much- needed food options to the Town of Sawmills, while also promoting economic development. Planning Board Recommendation Planning Board recommends that the Town of Sawmills Town Council hold a public hearing for the text amendment for Food Trucks and Trailers. Planning Board also recommends that the Town Council also adopt this text amendment at the conclusion of the public hearing. 4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax pbsiomsmiscen The' Town of Sawmills does not discriminate on the basis of age, sex, race, religion, national origin, disability, political affiliation, or marital status. Samala Planning Department General Application Form (Notfor Site Plan Review Submittals) Type of Action Requested: Annexation Zoning Text Amendment Appeal Zoning Map Amendment Planned Unit Development Variance Special Use Permit Apialacos Barraias Owner Cds Blaas Address 1) Smmit Ave Address LUSmpib Aue bak G 28630 Anik lalls NG 2862 Telephone BZB-4444035 Telephone B8-4404385 Legal relationship of applicant to property owner. N4 (some pisan) Property location 3945 0S Huly 374 Tax parcel 03341 Zoning district H-D Acreage of Site 0. 468 Signature of Applicant Signature of Property Owner Signature of Applicant Signature of Property Owner For Staff Only: Filing Fee: 300.00 Receipt # 414122 Application No.: 01-2025 Date Submitted (Complete): 111/2075 Saarll APPLICATION FOR AMENDMENT TO THE SAWMILLS ZONING ORDINANCE I( (We) the undersigned do hereby respectfully make application and request the Planning Board and the Town Council amend the Sawmills Zoning Ordinance as herein requested. In support oft this application, the following facts are shown: 1. It is requested that the following section(s) oft the Zoning Ordinance be amended: U7A 2. Description oft requested changes:, wb 4he Lo A4 od Eack ha compwta a 6 415 3. Other remarks and/or Statement of Reasonableness: Zhe lod Eck wil OCLA uriety d fsh bals,alat BFAENNE pricjwhle 45b conlibting 6o a Ehing acngny. An application fee of 8300.c0 must be paid at the time the application is submitted. Applicant(s): Carlos Barelas Applicant Signature: a Date: -7-25 - Applicant Phone: 8Z8 4446035 Applicant Address: 1 Smnit Ave bante ESCZEE $153.005 DEFINITIONS FOOD TRUCKS OR TRAILERS (INDIVIDUAL). A temporary food service establishment that is vehicle-mounted or towable and designed to be readily movable. This includes both self- contained vehicles equipped to cook, prepare, and serve food, and trailers that must be towed by another vehicle. Such establishments must operate in compliance with all applicable local, county, and state health and safety regulations, and must obtain all required permits and licenses prior to operation. FOOD TRUCKS OR TRAILERS (COURT). A designated site or development that accommodates two or more temporary, vehicle-mounted or towable food service establishments operating concurrently. Such courts may include shared customer amenities such as seating areas, restrooms, waste disposal facilities, or utility hookups. All individual food trucks or trailers operating within a court must comply with applicable local, county, and state health, safety, and permitting requirements. The overall court site may also be subject to additional zoning, site plan, and infrastructure requirements as determined by the municipality $153.051 TABLE OF PERMITTED AND SUPPLEMENTAL REQUIREMENTS Use R-20 RA-20 R-15 O-I N-B H-B G-M SR Food Trucks or - - - P P P P 2 153.083 Trailers (Individual) (B) Food Trucks or - - - S S S S S 153.081 Trailers (Court) (C) 153.083 FOOD TRUCKS OR TRAILERS (A) Food trucks and trailers, regardless of zoning, shall always be in working order at all times (operational, correct tire pressure, etc.) (B) FOOD TRUCKS OR TRAILERS (NDIVIDUAL). Individual food trucks or trailers may be placed upon improved properties as set forth in the table above. Provided the following are satisfied: (1) No more than one food truck or trailer may be located on a property at any given time. (2) Such trucks and trailers shall not be placed on permanent foundations and shall be transient and temporary in nature. (3) The location of such trucks and trailers shall not obscure or be in rights of way. (4) Permanent outdoor seating areas shall be prohibited. For the purpose of this section outdoor seating shall include, but not limited to, picnic tables and tables with movable chairs. (5) Permanent power shall not be established. (6) One temporary sign shall be allowed per food truck or trailer, and must be located onsite of the property where the food truck is operational (7) A food truck or trailer must be removed from the property every seven days for a period of2 24 hours. At the completion oft the 24-hour period, the food truck or trailer may return to operation on the property. Also, food trucks and trailers must not be located in front of the primary business or building on the property. (C) FOOD TRUCKS OR TRAILERS (COURT). (1) Detailed site plans depicting driveways, parking areas, food truck, and trailer parking areas, trash disposal areas, patron seating areas, and other activities must be prepared and submitted for permitting (2) Parking pads for food trucks and trailers must be properly designed and installed. For the purposes ofthis section, a padis a properly graded where food truck set up for business. Such pads cannot be counted towards required off-street parking spaces. (3) Dumpsters located on site must be screened as required by this Zoning Code. (4) Parcels on which the use is to be established must have hard surfaced driveways and parking areas. (i.e. pavement, concrete, etc.). All driveways and parking areas must be constructed in accordance with this Zoning Code, and all other applicable codes or laws. (5) Off-street parking for such uses must be provided at a rate of5 parking spaces per food truck or trailer pad. On-street parking may not be utilized to account for required parking. ADA accommodation must be provided as required by law. (6) Perimeter parking area landscaping shall be provided as specified within this Land Development Code. (7)No food truck or trailer shall be placed on a permanent foundation. All food trucks and trailers will be road operable at all times when located within the court. All trucks and trailers are to be transient in nature and shall not be set up onal permanent basis. (8) Food trucks or trailers may not be set up for operation on any required parking areas or driveways. (9) Ifthe use is adjacent to residentially used or zoned properties, buffering and screening will be required as specified by this Zoning Code. (10) Permanent signs shall adhere to the Town ofSawmills Zoning Ordinance, specifically the sign section. (11) Power generators, air compressors and similar machinery, used in conjunction with onsite activities, shall be operated in accordance with the manufacturer's baffling and noise reduction specifications. Ifadjacent to residential zoned or used properties, generators may only be used between 8:00 A.M. and 9:00 P.M. $153.005 DEFINITIONS FOOD TRUCKS OR TRAILERS (INDIVIDUAL). A temporary food service establishment that is vehicle-mounted or towable and designed to be readily movable. This includes both self- contained vehicles equipped to cook, prepare, and serve food, and trailers that must be towed by another vehicle. Such establishments must operate in compliance with all applicable local, county, and state health and safety regulations, and must obtain all required permits and licenses prior to operation. FOOD TRUCKS OR TRAILERS (COURT). A designated site or development that accommodates two or more temporary, vehicle-mounted or towable food service establishments operating concurrently. Such courts may include shared customer amenities such as seating areas, restrooms, waste disposal facilities, or utility hookups. All individual food trucks or trailers operating within a court must comply with applicable local, county, and state health, safety, and permitting requirements. The overall court site may also be subject to additional zoning, site plan, and infrastructure requirements as determined by the municipality $153.051 TABLE OF PERMITTED AND SUPPLEMENTAL REQUIREMENTS Use R-20 RA-20 R-15 0-I N-B H-B G-M SR Food Trucks or - - - P P P P 2 153.083 Trailers (Individual) (B) Food Trucks or - S S S S $153.081 Trailers (Court) (C) 153.083 FOOD TRUCKS OR TRAILERS (A) AlHoodireks-RESohuinzemingepve-priericepessinginke-Towpsjurisdietion: All food trucks and trailers, regardless of zoning, shall always be in working order at all times (operational, correct tire pressure, etc.) (B) FOOD TRUCKS OR TRAILERS (INDIVIDUAL). Individual food trucks or trailers may be placed upon improved properties as set forth in the table above. Provided the following are satisfied: (1) No more than one food truck or trailer may be located on a property at any given time. (2) Such trucks and trailers shall not be placed on permanent foundations and shall be transient and temporary in nature. (3) The location of such trucks and trailers shall not obscure or be in rights of way. (4) Permanent outdoor seating areas shall be prohibited. For the purpose of this section outdoor seating shall include, but not limited to, picnic tables and tables with movable chairs. (5) Permanent power shall not be established. (6) Signs shall be prohibited. (7) Ballons, streams, and other attention getting devices shall be prohibited. (B) FOOD TRUCKS OR TRAILERS (COURT). (1) Detailed site plans depicting driveways, parking areas, food truck and trailer parking areas, trash disposal areas, patron seating areas, and other activities must be prepared and submitted for permitting. (2) Parking pads for food trucks and trailers must be properly designed and installed. For the purposes ofthis section, a pad is a properly graded where food truck set up forbusiness. Such pads cannot be counted towards required off-street parking spaces. (3) Dumpsters located on site must be screened as required by this Zoning Code. (4) Parcels on which the use is to be established must have hard surfaced driveways and parking areas. (i.e. pavement, concrete, etc.). All driveways and parking areas must be constructed in accordance with this Zoning Code, and all other applicable codes or laws. (5) Off-street parking for such uses must be provided at a rate of 5 parking spaces per food truck or trailer pad. On-street parking may not be utilized to account for required parking. ADA accommodation must be provided as required by law. (6) Perimeter parking area landscaping shall be provided as specified within this Land Development Code! (7) No food truck or trailer shall be placed on a permanent foundation. All food trucks and trailers will be road operable at all times when located within the court. All trucks and trailers are to be transient in nature and shall not be set up on a permanent basis. (8) Food trucks or trailers may not be set up for operation on any required parking areas or driveways. (9) Ifthe use is adjacent to residentially used or zoned properties, buffering and screening will be required as specified by this Zoning Code. (10) Permanent signs shall adhere to the Town of Sawmills Zoning Ordinance, specificall the sign section. EMRPPREeNReNStpeReEN -e Such signsshallmethepiasesiwihiavahiersENEeEMnse triangle (11) Power generators, air compressors and similar machinery, used in conjunction with onsite activities, shall be operated in accordance with the manufacturer's baffling and noise reduction specifications. Ifadjacent to residential zoned or used properties, generators may only be used between 8:00 A.M. and 9:00 P.M. AGENDA ITEM 9A MEMO DATE: May 20, 2025 SUBJECT: Financial: Presentation of FY: 2025-2026 Budget and Call for Public Hearing Discussion: As required by state law, the proposed FY 2025-2026 budget is balanced and staff will present it during the June Council Meeting. Included in the agenda packet is a copy of the proposed FY 2025-2026 budget. Recommendation: Staff recommends Council call for a public hearing to be held on June 17, 2025 at 6:00 pm to adopt the proposed FY 2025-2026 budget. Town of Sawmills DRAFT Annual Budget Estimates - Revenues Fiscal Year: 2025 - 2026 General Fund Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Name Account # FY 2023-2024 FY 2024 2025 March 2025 Entire Year Estimate Ad Valorem Current Year 1-00-3101 $494,813 $480,000 $491,807 $495,400 $766,000 Ad Valorem Prev Year 1-00-3102 $17,335 $15,000 $13,337 $16,000 $15,300 Ad Valorem Refunds 1-00-3103 $0 ($100) $0 ($100) ($100) Ad Valorem Collection Fees 1-00-3104 ($12,973) ($14,850) ($12,753) ($13,000) ($23,500) Vehicle Interest 1-00-3105 $672 $200 $465 $650 $200 Vehicle Taxes 1-00-3110 $95,741 $86,000 $63,469 $87,500 $86,900 Vehicle Taxes Prev Year 1-00-3111 $0 $0 $0 $0 $0 Vehicle Refunds 1-00-3112 ($400) ($500) ($410) ($650) ($650) Vehicle Collection Fees 1-00-3113 ($3,688) ($5,200) ($1,950) ($3,300) ($5,200) Interest on Ad Valorem 1-00-3114 $6,287 $5,000 $4,539 $5,700 $5,000 Ad Valorem Late List Rev 1-00-3115 $936 $500 $615 $630 $500 NSF fees 1-00-3116 $360 $500 $270 $360 $250 Hold Harmless 1-00-3229 $434,899 $400,000 $262,115 $449,000 $400,000 Article 44 1/2% Sales tax 1-00-3230 $108,993 $100,000 $65,602 $112,000 $110,000 Article 39 1% Sales Tax 1-00-3231 $529,149 $525,000 $330,396 $566,000 $560,000 Article 40 1/2 % Sales Tax 1-00-3232 $395,155 $375,000 $240,469 $412,000 $410,000 Article 42 1/2 % Sales Tax 1-00-3233 $254,046 $250,000 $158,478 $271,500 $270,000 Sales Tax on Telecommunications 1-00-3234 $11,133 $10,000 $5,795 $11,600 $10,000 Excise Tax on Piped Natural Gas 1-00-3235 $4,181 $5,000 $990 $4,400 $4,000 Powell Bill Funds 1-00-3316 $171,535 $180,000 $187,538 $187,538 $187,500 Parks/Rec Grant - NC Amateur Sports 1-00-3321 $0 $9,500 $9,500 $9,500 $7,500 Cable Franchise Fees 1-00-3323 $19,598 $20,500 $9,371 $18,700 $17,500 Utility Franchise Fees 1-00-3324 $161,241 $155,000 $79,532 $159,000 $160,000 Veteran's Memorial Engraving/Misc 1-00-3333 $325 $50 $150 $150 $50 Planning & Zoning Fees 1-00-3340 $4,910 $1,000 $5,775 $5,910 $4,200 Investment Earnings 1-00-3831 $276,688 $200,000 $193,516 $206,400 $138,000 Investment Earnings Powell Bill 1-00-3832 $624 $500 $355 $450 $300 Mowing/Snowl Removal 1-00-3833 $3,358 $4,922 $4,922 $4,922 $4,000 Solid Waste Fee 1-00-3834 $278,837 $250,000 $209,674 $275,000 $265,000 Solid Waste Revenue 1-00-3835 $3,952 $3,750 $1,991 $3,900 $3,750 Parks/Rec - Concession Stand 1-00-3836 $19,838 $15,000 $11,714 $18,800 $15,000 Baird Park Registration 1-00-3837 $29,235 $38,000 $38,640 $38,690 $35,000 Baird Park Lights 1-00-3838 $1,281 $1,000 $1,063 $1,063 $1,000 Miscellaneous Revenue 1-00-3839 $6,629 $25,300 $25,301 $25,301 $3,500 Transfer from Capital Reserve 1-00-3860 $0 $200,000 $0 $200,000 $0 Powell Bill Reserve 1-00-3889 $0 $275,500 $0 $164,062 $331,000 Fund Balance Appropriated 1-00-3990 $0 $1,235,395 $0 $728,874 $977,481 TOTALS: $3,314,697 $4,846,967 $2,402,277 $4,463,950 $4,759,481 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Governing Body Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Name Account # FY 2023-2024 FY 2024 2025 March 2025 Entire Year Estimate Wages 1-10-4100 $17,400 $17,400 $13,050 $17,400 $17,400 Workers Compensation 1-10-4104 $41 $100 $42 $42 $100 FICA & Medi Taxes 1-10-4106 $1,331 $1,350 $998 $1,331 $1,331 Community Assistance Program 1-10-4109 $0 $1,000 $1,000 $1,000 $1,000 Donations 1-10-4110 $14,400 $16,000 $14,400 $16,000 $16,000 Payments Board of Elections 1-10-4111 $4,143 $0 $0 $0 $5,000 Uniforms 1-10-4125 $884 $1,000 $0 $500 $1,000 Office Supplies 1-10-4126 $0 $500 $0 $0 $500 Freight IN 1-10-4130 $8 $150 $18 $50 $150 Travel and Training 1-10-4131 $342 $500 $238 $500 $500 Fuel 1-10-4225 $0 $500 $0 $100 $500 Miscellanous Exp 1-10-4295 $1,112 $5,000 $1,813 $2,500 $5,000 Town Promotion Materials & Supplies 1-10-4515 $2,981 $5,000 $1,599 $5,000 $5,000 TOTALS: $42,642 $48,500 $33,158 $44,423 $53,481 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Administration Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Account # FY: 2023-2024 FY 2024 2025 March 2025 Entire Year Estimate Wages 1-20-4100 $254,139 $242,200 $168,893 $225,452 $235,345 Overtime 1-20-4101 $54 $300 $0 $300 $300 Employee Benefits 1-20-4103 $75,022 $79,100 $56,514 $74,094 $83,707 Workers Compensation 1-20-4104 $406 $4,800 $2,419 $2,419 $3,500 FICA & Medi Taxes 1-20-4106 $16,489 $19,699 $13,757 $18,377 $19,176 Manager's Health Insurance 1-20-4108 $15,178 $14,500 $10,854 $14,472 $15,024 Professional Fee's Accounting 1-20-4118 $12,900 $13,500 $13,500 $13,500 $13,850 Professional Fee's Legal 1-20-4119 $43,761 $55,000 $30,534 $52,500 $55,000 Professional Fee's Engineer 1-20-4120 $493 $10,000 $70 $8,500 $10,000 Professional Fee's 's Architect 1-20-4121 $0 $10,000 $0 $0 $10,000 Uniforms 1-20-4125 $4,109 $2,500 $2,032 $2,500 $2,500 Office Supplies 1-20-4126 $4,617 $5,000 $3,632 $5,000 $5,000 Office Equipment 1-20-4127 $210 $3,500 $1,777 $1,777 $3,500 Wellness and Health 1-20-4128 $1,148 $2,500 $984 $1,640 $2,500 Equipment and Materials 1-20-4129 $0 $10,000 $0 $0 $10,000 Freight IN 1-20-4130 $151 $250 $118 $250 $250 Travel & Training 1-20-4131 $13,945 $26,000 $14,755 $21,200 $21,000 Telephone 1-20-4132 $4,345 $4,500 $3,038 $4,500 $5,000 Utilities 1-20-4133 $6,322 $7,600 $5,842 $8,800 $9,700 Repairs & Maintenance 1-20-4135 $7,705 $12,100 $1,093 $3,000 $12,000 Postage 1-20-4136 $864 $1,000 $444 $900 $1,000 Advertising 1-20-4137 $2,594 $4,000 $2,079 $3,000 $4,000 Insurance and Bonds 1-20-4145 $30,950 $38,950 $39,189 $42,000 $54,000 Dues and Subscriptions 1-20-4148 $18,512 $22,500 $16,536 $20,500 $12,400 Unemployment Benefits 1-20-4149 $365 $1,000 $956 $956 $1,000 Non Refundable Taxes Expense 1-20-4150 $294 $500 $49 $200 $500 Bank Service Charge 1-20-4170 $3,383 $3,300 $3,280 $4,400 $6,000 Computer Expense 1-20-4180 $8,097 $14,000 $8,243 $11,700 $13,000 Town Website Maintenance 1-20-4181 $1,035 $5,100 $648 $1,500 $5,100 Fuel 1-20-4225 $333 $500 $151 $500 $500 Leases & Maint 1-20-4243 $689 $640 $449 $640 $800 Cash Over/Short 1-20-4280 $9 $0 $56 $100 $0 Miscellanous Exp 1-20-4295 $4,068 $5,000 $4,857 $5,000 $5,000 Materials & Supplies 1-20-4515 $3,665 $5,000 $0 $2,500 $5,000 Contract Services 1-20-4760 $24,542 $40,000 $31,666 $37,000 $40,000 TOTALS: $560,395 $664,540 $438,413 $589,177 $665,652 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Planning Fund 1 Last Year Current Year Budget Budget Actual FY 2024 Actual to Estimated 2025 - 2026 Account Account # FY 2023-2024 2025 March 2025 Entire Year Estimate Wages 1-25-4100 $0 $69,954 $50,505 $71,227 $85,825 Overtime 1-25-4101 $0 $0 $0 $300 $300 Employee Benefits 1-25-4103 $0 $28,845 $17,315 $24,076 $32,751 FICA & Medi Taxes 1-25-4106 $0 $5,351 $3,864 $5,472 $6,589 Uniforms 1-25-4125 $0 $1,000 $666 $1,000 $500 Office Supplies 1-25-4126 $0 $3,500 $809 $1,500 $2,500 Office Equipment 1-25-4127 $0 $0 $0 $0 $1,000 Travel and Training 1-25-4131 $0 $2,500 $853 $2,500 $7,500 Telephone 1-25-4132 $0 $600 $400 $550 $600 Dues and Subscriptions 1-25-4148 $0 $1,500 $1,060 $1,500 $3,000 Computer Expense 1-25-4180 $0 $2,500 $3,116 $3,500 $1,000 Miscellanous Exp 1-25-4295 $0 $1,000 $40 $500 $500 Contract Services 1-25-4760 $0 $2,279 $0 $2,279 $0 TOTALS: $0 $119,030 $78,628 $114,404 $142,064 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Finance Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Wages 1-30-4100 $82,845 $91,700 $66,685 $89,555 $99,097 Overtime 1-30-4101 $0 $300 $0 $0 $300 Employee Benefits 1-30-4103 $26,714 $32,400 $23,764 $31,546 $35,994 FICA & Medi Taxes 1-30-4106 $6,338 $7,040 $5,110 $6,851 $7,604 Office Supplies 1-30-4126 $945 $1,350 $867 $1,100 $1,350 Office Equipment 1-30-4127 $800 $500 $0 $0 $500 Freight IN 1-30-4130 $75 $100 $18 $100 $100 Travel and Training 1-30-4131 $4,157 $4,000 $1,965 $2,500 $4,000 Dues and Subscriptions 1-30-4148 $210 $400 $360 $360 $850 Computer Expense 1-30-4180 $0 $1,500 $47 $1,050 $1,500 Miscellanous Exp 1-30-4295 $402 $500 $272 $500 $500 TOTALS: $122,485 $139,790 $99,089 $133,562 $151,795 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Public Works Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 - 2026 Account Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Wages 1-40-4100 $264,609 $287,600 $219,625 $290,535 $296,559 Overtime 1-40-4101 $2,964 $2,000 $2,954 $3,939 $2,000 Employee Benefits 1-40-4103 $110,113 $129,100 $94,798 $124,806 $139,841 Workers Compensation 1-40-4104 $11,953 $15,000 $7,621 $7,621 $10,000 FICA & Medi Taxes 1-40-4106 $20,470 $22,200 $17,070 $22,527 $22,840 Professional Fee's Engineer 1-40-4120 $0 $0 $1,318 $2,000 $0 Street Lights 1-40-4124 $16,341 $17,800 $12,619 $19,000 $20,000 Uniforms 1-40-4125 $7,000 $7,400 $3,545 $5,000 $7,400 Equipment and Materials 1-40-4129 $211 $18,500 $0 $0 $14,700 Freight IN 1-40-4130 $66 $200 $52 $200 $200 Travel and Training 1-40-4131 $824 $1,000 $171 $500 $1,000 Telephone 1-40-4132 $2,309 $2,700 $1,560 $2,400 $2,700 Utilities 1-40-4133 $6,867 $9,000 $5,694 $8,600 $14,000 Repairs & Maintenance 1-40-4135 $57,574 $100,000 $15,846 $30,000 $110,000 Non Refundable Taxes Expense 1-40-4150 $341 $500 $79 $250 $500 Capital Outlay 1-40-4151 $0 $340,000 $302,267 $340,000 $120,000 Computer Expense 1-40-4180 $1,110 $1,500 $952 $1,500 $1,700 Fuel 1-40-4225 $7,438 $8,000 $5,435 $8,200 $8,500 Miscellanous Exp 1-40-4295 $6,049 $12,000 $7,351 $10,000 $12,000 Materials & Supplies 1-40-4515 $2,034 $5,000 $3,070 $5,000 $5,000 Paving or Speed humps 1-40-4559 $123,000 $0 $0 $0 $0 Contract Services 1-40-4760 $714 $18,000 $92 $1,500 $18,000 TOTALS: $641,988 $997,500 $702,119 $883,578 $806,939 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Community Development Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 - 2026 Account Account # FY: 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Wages 1-45-4100 $100 $200 $0 $0 $200 FICA & Medi Taxes 1-45-4106 $8 $50 $0 $0 $15 Veteran's Memorial EngravingMaintenance 1-45-4122 $0 $0 $0 $0 $1,500 Office Supplies 1-45-4126 $0 $500 $0 $200 $500 Freight IN 1-45-4130 $486 $700 $130 $700 $700 Utilities 1-45-4133 $2,411 $2,500 $2,369 $3,600 $4,000 Permits and Fees 1-45-4134 $0 $1,000 $0 $0 $1,000 Contractors (Repairs and Maint) 1-45-4135 $9,220 $50,000 $7,500 $50,000 $125,000 Postage 1-45-4136 $0 $100 $175 $300 $500 Advertising Community Development 1-45-4137 $646 $2,000 $599 $1,000 $2,000 Capital Outlay 1-45-4151 $46,400 $50,000 $17,370 $50,000 $100,000 Social Media Facebook 1-45-4180 $3,000 $4,000 $3,000 $3,000 $4,000 Miscellanous Exp 1-45-4295 $713 $5,000 $275 $2,500 $5,000 Materials & Supplies; Events 1-45-4515 $64,353 $100,000 $31,594 $70,000 $100,000 Contract Services 1-45-4760 $96,964 $75,000 $60,683 $75,000 $100,000 TOTALS: $224,300 $291,050 $123,695 $256,300 $444,415 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Parks & Recreation Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 - 2026 Account Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Wages 1-46-4100 $159,769 $176,600 $133,998 $179,352 $261,486 Overtime 1-46-4101 $244 $1,000 $715 $1,000 $1,000 Wages Part Time 1-46-4102 $17,174 $25,700 $11,247 $25,700 $32,682 Employee Benefits 1-46-4103 $65,558 $78,200 $56,239 $74,200 $114,752 Workers Compensation 1-46-4104 $4,048 $6,100 $4,654 $4,654 $8,500 FICA & Medi Taxes 1-46-4106 $13,556 $15,600 $11,124 $13,797 $22,580 Professional Fee's Engineer 1-46-4120 $700 $5,000 $0 $0 $0 Veteran's Memorial Engraving 1-46-4122 $400 $500 $650 $650 $0 Employee Uniforms 1-46-4125 $33,958 $5,300 $2,425 $5,300 $8,650 Office supplies 1-46-4126 $4,002 $5,550 $1,743 $2,700 $6,600 Equipment and Materials 1-46-4129 $29,112 $24,900 $14,527 $22,400 $13,000 Freight IN 1-46-4130 $2,212 $3,500 $3,204 $4,000 $4,000 Travel and Training 1-46-4131 $5,687 $11,000 $2,680 $7,700 $12,100 Telephone 1-46-4132 $2,813 $3,600 $2,487 $3,800 $4,100 Utilities 1-46-4133 $31,624 $53,000 $29,275 $50,000 $60,000 Permits and Fees 1-46-4134 $50 $250 $50 $50 $250 Repairs & Maintenance 1-46-4135 $104,408 $67,500 $64,124 $70,000 $100,000 Advertising 1-46-4137 $4,077 $5,000 $4,177 $5,000 $6,500 Concession Stand Supplies 1-46-4141 $15,744 $20,000 $11,558 $18,500 $20,000 Program Uniforms and Trophies 1-46-4142 $0 $38,500 $18,699 $38,500 $35,000 Program Equipment and Materials 1-46-4143 $0 $16,000 $12,806 $16,000 $22,000 Sports Officials & Coaches 1-46-4144 $0 $30,000 $16,409 $30,000 $35,000 Dues and Fees/S Subscriptions 1-46-4148 $960 $775 $480 $775 $1,200 Non Refundable Taxes Expense 1-46-4150 $226 $400 $34 $150 $400 Capital Outlay 1-46-4151 $42,990 $501,100.00 $291,870 $501,100 $320,000 Computer/intemetwift 1-46-4180 $2,943 $3,000 $1,988 $3,000 $3,000 Fuel 1-46-4225 $5,007 $6,000 $4,433 $6,000 $6,000 Debt Service Payment - Lights 1-46-4270 $0 $134,550 $134,550 $134,550 $134,550 Penalties and Interest 1-46-4275 $0 $66,432 $66,097 $66,097 $56,786 Miscellanous Exp 1-46-4295 $24,482 $6,000 $5,091 $6,000 $7,200 Materials & Supplies 1-46-4515 $5,128 $10,000 $1,381 $2,000 $9,300 Water Purchases 1-46-4558 $636 $1,000 $528 $1,000 $0 Contract Services 1-46-4760 $29,423 $45,000 $25,573 $45,000 $72,000 TOTALS: $606,931 $1,367,057 $934,815 $1,338,977 $1,378,635 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Streets/Highways: Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Account # FY: 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Professional Fee's Engineer 1-50-4120 $312 $50,000 $9,932 $20,000 $40,000 Freight IN 1-50-4130 $191 $500 $114 $500 $500 Repairs & Maintenance 1-50-4135 $21,781 $120,000 $4,190 $50,000 $185,000 Capital Outlay 1-50-4151 $161,021 $0 $0 $0 $0 Materials & Supplies 1-50-4515 $3,959 $10,000 $2,315 $5,000 $10,000 Speed Humps 1-50-4557 $0 $10,000 $11,100 $11,100 $13,000 Paving 1-50-4559 $0 $265,000 $212,000 $265,000 $270,000 TOTALS: $187,264 $455,500 $239,652 $351,600 $518,500 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Sanitation Last Year Current Year Budget Actual Budget Actual to March Estimated 2025 2026 FY 2023-2024 FY 2024 - 2025 2025 Entire Year Estimate Repairs & Maintenance 1-60-4135 $2,466 $13,000 $5,014 $13,000 $36,000 Capital Outlay 1-60-4151 $143,160 $205,000 $0 $205,000 $0 Fuel 1-60-4225 $4,569 $7,000 $4,173 $6,600 $7,000 Allowance For Bad Debt 1-60-4285 $1,154 $1,000 $0 $542 $1,000 Trash Colection-Republic 1-60-4760 $234,001 $250,000 $184,839 $246,453 $260,000 Landfill - Republic/Public Works 1-60-4761 $7,209 $9,000 $5,630 $8,630 $13,000 Contracted Services Recycle 1-60-4762 $77,952 $85,000 $61,488 $81,984 $87,000 TOTALS: $470,511 $570,000 $261,144 $562,209 $404,000 Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2025 - 2026 General Fund - Interlocal Transfer Fund 1 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Interlocal Trans Caldwell County 1-20-4296 $194,000 $194,000 $194,000 $194,000 $194,000 TOTALS: $194,000 $194,000 $194,000 $194,000 $194,000 Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2025 2026 Utility Fund - Water and Sewer Fund 2 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Name Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Water Tank Cell Tower Lease 2-00-3120 $30,602 $30,000 $31,444 $31,444 $30,000 Water Sales 2-00-3710 $844,832 $820,000 $655,437 $874,000 $850,000 Water Taps and Connections 2-00-3711 $14,500 $10,000 $5,826 $7,000 $10,000 Reconnection Fees 2-00-3713 $2,775 $1,500 $1,925 $2,000 $1,500 Late Charges 2-00-3714 $18,502 $16,000 $15,383 $20,000 $15,000 Investment Earnings 2-00-3831 $166,770 $115,000 $116,998 $157,000 $100,000 Miscellaneous Revenue 2-00-3839 $1,421 $2,000 $893 $1,000 $2,000 NC Debt Setoff 2-00-3845 $414 $250 $0 $250 $250 Appropriated Net Assets 2-00-3990 $0 $740,410 $0 $118,419 $349,020 TOTALS: $1,079,816 $1,735,160 $827,906 $1,211,114 $1,357,770 Sewer Charges 2-00-3750 $247,759 $250,000 $192,909 $257.200 $250,000 Sewer Net Funds Appropriated 2-00-3991 $0 $112,269 $0 $11,599 $122,450 ENTERPRISE FUND TOTALS: $1,327,575 $2,097,430 $1,020,815 $1,479,912 $1,730,220 Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2025 - 2026 Utility Fund - Water Department Fund 2 Last Year Current Year Budget Actual Budget Actual to Estimated 2025 2026 Account Name Account # FY 2023-2024 FY 2024 - 2025 March 2025 Entire Year Estimate Wages 2-8 80-4100 $101,954 $141,950 $109,731 $144,957 $146,724 Overtime 2-80-4101 $2,969 $5,000 $2,002 $3,000 $5,500 Employee Benefits 2-80-4103 $63,187 $62,100 $44,836 $59,140 $67,220 Workers Compensation 2-80-4104 $1,640 $2,500 $2,132 $2,132 $2,500 FICA & Medi Taxes 2-80-4106 $7,752 $12,480 $8,562 $11,319 $11,645 Professional Fee's Engineer 2-80-4120 $24,119 $160,000 $44,213 $75,000 $60,000 Uniforms 2-80-4125 $0 $1,300 $697 $1,300 $1,300 Freight IN 2-80-4130 $274 $500 $44 $500 $500 Travel and Training 2-80-4131 $837 $1,000 $128 $500 $1,000 Telephone 2-80-4132 $551 $700 $391 $600 $700 Utilities 2-80-4133 $757 $1,100 $616 $1,000 $1,200 Permits and Fees 2-80-4134 $4,883 $5,000 $3,910 $5,000 $6,000 Repairs & Maintenance 2-80-4135 $24,191 $450,000 $41,468 $55,000 $60,000 Postage 2-80-4136 $9,351 $10,000 $7,124 $10,700 $11,800 Printing 2-80-4138 $4,493 $5,000 $2,941 $4,500 $5,000 Non Refundable Taxes Expense 2-80-4150 $101 $250 $51 $250 $400 Capital Outlay 2-80-4151 $0 $425,000 $0 $419,200 $600,000 Bank Service Charge 2-80-4170 $7,869 $8,400 $5,605 $8,500 $9,600 Computer Expense 2-80-4180 $0 $0 $0 $0 $3,800 Fuel 2-80-4225 $5,063 $7,500 $3,273 $5,000 $7,500 Debt Service Payment-Cajah's Mtn WL 2-80-4270 $5,881 $5,881 $0 $5,881 $5,881 Debt Service Payment AMI Meters 2-80-4271 $81,792 $84,000 $83,736 $83,736 $0 Penalties and Interest 2-80-4275 $4,012 $2,500 $2,029 $2,029 $0 Cash Over/Short 2-80-4280 $23 $0 $0 $0 $0 Allowance For Bad Debt 2-80-4285 $7,872 $5,500 $0 $1,172 $4,000 Miscellanous Exp 2-80-4295 $1,035 $2,500 $1,934 $2,500 $2,500 Materials & Supplies 2-80-4515 $0 $25,000 $5,351 $15,000 $25,000 Water Purchases (Wholesale) 2-80-4558 $244,988 $260,000 $187,142 $249,600 $268,000 Tech Support 2-80-4560 $17,000 $30,000 $15,213 $27,000 $30,000 Contracted Services 2-80-4760 $737 $20,000 $11,305 $16,600 $20,000 TOTALS: $623,328 $1,735,161 $584,431 $1,211,114 $1,357,770 Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2025 - 2026 Utility Fund - Sewer Department Fund 2 Last Year Current Year Budget Actual Budget Actualto March Estimated 2025. - 2026 Account Name Account # FY: 2023-2024 FY 2024 - 2025 2025 Entire Year Estimate Wages 2-90-4100 $53,148 $29,550 $22,202 $29,334 $29,958 Overtime 2-90-4101 $2,663 $1,500 $1,336 $2,400 $1,000 Employee Benefits 2-90-4103 $22,538 $13,200 $9,662 $12,700 $13,925 Workers Compensation 2-90-4104 $896 $1,500 $0 $0 $1,500 FICA & Medi Taxes 2-90-4106 $4,270 $1,220 $1,754 $2,428 $2,368 Professional Fee's Engineer 2-90-4120 $0 $2,000 $0 $0 $2,000 Uniforms 2-90-4125 $0 $1,300 $721 $1,300 $1,300 Equipment and Materials 2-90-4129 $11,876 $20,000 $7,550 $13,350 $20,000 Freight IN 2-90-4130 $298 $500 $0 $0 $500 Travel and Training 2-90-4131 $0 $500 $128 $500 $500 Telephone 2-90-4132 $1,898 $2,000 $1,232 $1,900 $2,100 Utilities 2-90-4133 $9,899 $11,900 $6,873 $10,330 $11,900 Permits and Fees 2-90-4134 $1,860 $1,200 $100 $1,600 $2,500 Repairs & Maintenance 2-90-4135 $8,037 $40,000 $243 $11,000 $40,000 Non Refundable Taxes Expense 2-90-4150 $317 $400 $177 $300 $400 Capital Outlay 2-90-4151 $0 $115,000 $40,366 $67,089 $120,000 Fuel 2-90-4225 $558 $3,000 $696 $1,500 $3,000 Allowance For Bad Debt 2-90-4285 $1,858 $2,000 $0 $567 $2,000 Miscellanous Exp 2-90-4295 $397 $500 $475 $500 $500 Materials & Supplies 2-90-4515 $104 $5,000 $2,878 $5,000 $5,000 Sewer Disposal 2-90-4558 $105,526 $110,000 $71,271 $107,000 $112,000 TOTALS: $226,143 $362,269 $167,663 $268,798 $372,450 Town of Sawmills Fee Structure FY 2025 - 2026 7/01/2025 - 6/30/2026 Water/Sewer Department: Water/Sewer Fee Water Deposit $100.00 If SS# not provided $200.00 Sewer Deposit $100.00 If SS# not provided $200.00 Water Tap (3/4 inch tap) Inside Town Limits Cost Water Tap (3/4 inch tap) Outside Town Limits Actual Cost + 15% Water Tap (2 inch or greater) Inside Town Limits Cost Water Tap (2 inch or greater) Outside Town Limits Actual Cost + 15% Sewer Tap (4-6 inch) Inside Town Limits Cost Sewer Availability Fee $32.63 (current rate) Meter Repair & Reset Fee $75.00 Fire Hydrant Access Deposit (Contractors Only) $150.00 Water Rates Rate: Per 1,000 Gallons: (Inside Town) $23.89 Upi to 2,000 (min) $6.96 2,001 = 10,000 $8.12 10,001 - 20,000 $5.22 20,001 - 30,000 $4.06 > 30,000 Water Rates $47.78 Up to 2,000 (min) (Outside Town) $13.92 2,001 - 10,000 $16.24 10,001 - 20,000 $10.44 20,001 - 30,000 $8.12 > 30,000 Sewer Rates $32.63 Up to 2,000 (min) (Inside Town) $8.80 >2,000 Sewer Disconnect Fee (Sewer Only) $50.00 *No sewer service outside Town limits* Sanitation Department: Sanitation Fee Sanitation Deposit $20.00 Rate: Sanitation Fee (1 Trash Cart & 1 Recycling Cart) $10.00 Per Month $120.00 Per Year Sanitation Availability Fee $10.00/month Sanitation Disconnect Fee $50.00 Additional Trash Cart (No Rental Fee or Deposit) Sanitation Fee # of Carts Rate: Total Bill: Residential Customers 2nd Cart $5.00 $15.00 4 Cart Max Per Account (3 Trash & 1 Recycle) 3rd Cart $10.00 $25.00 Small Commercial Customers 2nd Cart $5.00 $15.00 7 Cart Max Per Account (6 Trash & 1 Recycle) 3rd Cart $10.00 $25.00 4th Cart $10.00 $35.00 5th Cart $10.00 $45.00 6th Cart $10.00 $55.00 Public Works: Items NOT collected - Building Materials, Electronics, and Automobile Parts. Special Pick-up Fee: No charge (Up to 6 per Calendar Year) Additional Special Pick-up Fee: $75.00 Large Brush Pick-up Fee: $150.00 (per trip)- see policyfor guidelines White Goods Pick-up Fee: No charge Special Pick-up Fee (Bulky Items): No charge Purchase of Speed Limit or other Traffic signs: $75.00 Planning: Planning Fee Zoning Permit: $50.00 Zoning Permit - Accessory Structures & Signs $50.00 Rezoning Application: (Includes: Public Hearing $300.00 (+$50.00/Acre) Notice, Advertising, Certified Letters, etc.) Special Use Permit: $300.00 Family or Minor Subdivision Review: $50.00 (+$5.00/Lot) Major Subdivision Review: (+$5.00) $200.00 Recombination $50.00 Change in Occupancy Permit: $50.00 Copy of Subdivision Ordinance: $50.00 (per copy) Request for Variance: $300.00 Boundary Survey $50.00 Encroachment Fee $750.00 Abate - Administrative Fee $150.00 Abate - 1st Violation $50.00 Abate - 2nd-4th Violation $100.00 Abate - 5th-10th Violation $250.00 Abate - 10th+ Violation $500.00 Text Amendment $300.00 Copy ofZoning Ordinance $20.00 Annexations - Voluntary $0.00 Zoning Compliance Report $50.00 Subdivision Review by Town Engineer Actual Attorney's Review of Subdivision Actuai General Engineering Review Actual Planned Developments (+$50.00/Acre) $250.00 Appeal $100.00 Floodplain Development Permit $200.00 High Density Permit $500.00 Cell Tower Co-Location $1,000.00 Cell Tower Modification $1,000.00 Cell Tower (New) $5,000.00 Parks and Recreation Parks and Recreation Fee Recreation Participant Fee Varies Based on Program Baird Park - Baseball Fields $150.00 per field $250.00 both fields $300 multi-day tournament Lights Only (Practice, Scrimmage, etc. Non-Rental) $25.00/hr Indoor Facility Varies based on Program Veterans Park - Baseball Fields $125.00 per field $200.00 both fields $250.00 multi-day tournament Veterans Park - Soccer Field $150.00 Farmers Market Field $150.00 Miscellaneous Fees Misc Fees Black & White Copies: .25 per page Color Copies: 50 per page Insufficient Funds (NSF Check Return) $30.00 ($25.00 bank fee + $5.00 processing fee) AGENDA ITEM 10A MEMO DATE: May 20, 2025 SUBJECT: Discussion: Ellen Street Petition Discussion: The Town of Sawmills has received a street petition from the residents of Ellen Street asking to convert the existing private street to a street to be maintained by the Town. One hundred percent (100%) oft the property owners have signed the petition and Town Clerk Julie A Good has examined the petition for the validity. Recommendation: Staff: recommends Council discuss this matter and decide how they wish to proceed. Town of Sawmills Street Petition We, the undersigned property owners, do hereby request the Town of Sawmills to take over and maintain the street being named Elem Stnuit We, the undersigned, represent one hundred percent (100%) oft the property owners who abut said street. We, the undersigned, do agree to sign a Deed of Easement granting the Town of Sawmills the necessary right-of-way (minimum 35 feet) for street and all other municipal utility purposes. Tax Map ID Number Property Owner Address Signature Date 6393 Huner Slera V 2362 EK S+ aks 6x3012029 1392 Kyndlal Dellpir 2366 Elk, St aprala Delaslas 9375 Tybr Dasl J 2358 Elka St e122el 08/3012024 3047 Mctw Pavd Caclan 2369 Blle st A eray ghday 019! Davte, Johszsbs Flle St 63-389 9182 Kbhle Ee213 Elb S1 d 10-6124 8163 2357 BIk St Bll 'z212s S17 Sckob134 Ella St 08/30/2o2 "23125 T 149 Ebmebss lk. St Ahg 1 1-30-104 0230 Rhaciowlhr2 Flk St 7282 2317 hatend Bubpne 813/24 Mvna GrENe Ele St 04 gi - Dorais JaNenL 2h4 "BIk St amnuy 0A 6263 MKWIEpi231s Blle oyu oibizegs £404 SaN Bll 23]8 Flk SI C4 1H-35 0442 Anfan Fendich 2326 Elle 5t 05/36/20z 24 9423 Brahdon Eggers 2322 BIk st 112712024 1441 LvR Bisecak 2330 FIRA 5F hz/zzw Tax MaP ProPerb Ouner Addrss 55lure Dok ID Aunber L495 1h Metre 2314 Elen5 AbM A352 Dasfabe Cw/ Biloy 2470 TMlila TMA 0 2334 EllnSt Tauisie 4 aSa 3332 Cay Foster 2370 Flensi Day sestr 1-25 5309 bilught 2342 Elle 54 biO 131205 7144 Lam Poris V 7349 Elb St La Berlg 01/22/2035 2178 Jae Eeelh / 2353 Flk JL T bieet dhPhas 3490 Rah Mel" 2336 F/B J7 Pay Mal gAPhas 4076 Mulonizyizsa3 - Elln Wlbe 8356 Bkain Fge Mal2s 2354 El6 SA. BAl bub 7347 Bopra HAN 2350 EIB, S Rblhn banb 0S/FARS G51IS/r 5261 Mohie WLcY V yU80 Sawlu Sfever Goyles EWMnLa WL 04119/45 4357 4672 GWNGWI D - y//is V2546 Bik st G328 BfAr Scffibe Bosahihav os/l4has / - 233756 S7 3188 Taneite Bdliaye Chvlk Blley 04/ov/e25 6125 De Everell 7555 Ele f &a bov 01/14f75 TOWN OF SAWMILLS STREETS AND SIDEWALKS GENERAL PROVISIONS $93.01 TOWN COUNCIL APPROVAL OF NEW STREETS Before any new street offered for dedication to the Town is accepted as such, and officially recognized as a Town-maintained street, the Town Council must give its street approval, finding that the complies with each of the requirements listed below. A. The street must be free of charge and clear ofa all encumbrances. B. The street must be a part of an existing minimum 35-foot recorded right-of-way approved by the Town Attorney and Town Engineer. Otherwise, a registered survey and Easement Agreement must be prepared and approved prior to dedication. Sawmills - General. Regulations : A signed Petition requesting acceptance and dedication must be submitted by 100% of the adjacent property owners. The property owners need to understand before any work begins on the project, 100% ofthe property owners must sign the Easement Agreement prepared by the Town Attorney. The signed Petitions for all new streets offered for dedication to the Town and thereafter the fully signed Easement Agreements must be submitted to the Town Clerk. D. The Town will pave and improve roads as funds are available each year. The Town Council Street Committee, Public Works Superintendent and Town Engineer will rank each street eligible to be paved according to the density in which the streets are developed and the physical shape the streets are in. The actual improvements scheduled will be approved by the Town Council and periodically revised. Ifr necessary, the paving schedule may be spread over two or more years to accommodate the Town's budget. E. All utilities requiring removal, relocation or adjustments shall be made at no expense to the Town. Any existing utilities may remain upon approval by the Town prior to dedication. 217096. 1 F. At least 20% of the number of lots bordering the street must be individually owned. G. Any street less than two-tenths of one mile (1,056 feet) must serve at least four owner- occupied residences (otherwise it will be considered a private driveway). Additionally, there must be one owner-occupied residence for each one-tenth of one mile (528 feet) thereafter. H. All streets and right-of-way offered to the Town must meet the current minimum standards set forth by the Town Ordinances and approved by the Town Engineer. I. The Town reserves the right to allow deviations from the design criteria listed herein. The deviations allowed will be reasonable and limited only by safety and maintenance factors and must be recommended by the Public Works Superintendent and Town Engineer. J. Any street that extends from an existing state - or Town-maintained street must meet the right-of-way standards ofthe existing street. K. The following definitions shall be used to determine the appropriate design and construction standards. These determinations will be made by the Town Council Street Committee and the Public Works Superintendent. Any determination by the Street Committee and/or the Public Works Superintendent concerning the dedication of private streets to the Town may be appealed to the Town Council. (1) LOCAL RESIDENTIAL STREETS. Streets that do not connect thoroughfares or serve major traffic generators. These streets may serve as connectors between existing LOCAL RESIDENTIAL STREETS. (2) MINOR RESIDENTIAL SUBDIVISION STREETS. Dead-end, cul-de-sac and loop streets less than one-tenth of a mile (1,056 feet) in length that do not connect to more than one local residential street. (3) PRIVATE DRIVEWAY. Streets which serve less than four permanent residences regardless of length. These streets will not be eligible for acceptance into the Town system. (4) RESIDENTIAL COLLECTOR STREETS. Streets which serve as the connecting street between local residential streets and thoroughfare streets. L. All streets created in family subdivision even if dedicated to the public are not eligible for acceptance into the town system until they are brought up to Town standards. (1991 Code, $40.01) (Ord. Passed 1-22-1991; Ord. 11-92-5, passed -1992; Ord. Passed 12-15-1998) 201200. I DSI TOWN OF SAWMILLS PRIVATE STREET ACCEPTANCE PROCEDURES Like most municipalities, the Town of Sawmills still has a few remaining private, unimproved roads. These are roads that, at the time ofdevelopment, were not constructed to the minimum State Standards by the neighborhood developer. It is safe to say that most people in the twenty-first century prefer to live on aj paved road instead of a gravel road. No matter the type ofroad you live on, ifitis a Town of Sawmills roadway, the Town will maintain it. Ifyou are interested in routine road maintenance and repairs, please call 828-396-7903. If you are interested in converting your existing private road to a paved road maintained by the Town, the following explains the process. The Process Any road eligible to fall under this procedure must be within the Town of Sawmills and not a State maintained roadway, Any property owner on the street can begin the process. The first step is that a petition must be acquired from the Town of Sawmills to determine the interest of the owners property on the road in converting the road from a private to Town maintained. Once the petitionis received a tax map is provided along with the petition to assist you with this process. Tobe eligible for formal consideration by the Town Council, the petition must be returned to the Town of Sawmills with the signatures of 100% of the property owners along both sides of the section of road under consideration and those property owners signing the petition must own all of the street frontage along the section of road. Ifthe proper signatures are acquired on the petition, it should be returned to the Town Clerk who will examine the petition for validity. Ifthe petition meets all Town requirements it will be presented to the Town Administrator to place on the next Street Committee agenda to consider the request. After approval by the Street Committee the petition will be submitted to the Town Surveyor for the appropriate Right-of-Way Map to be prepared with street width located, meeting all Town Codes and Ordinances. Finally, then the Town Attorney will prepare all necessary easements from the completed map or survey. The Cost After all necessary easements have been signed and returned to the Town Administrator, then the Town Administratori in coordination with the Town Engineer will solicit bids for theimprovements necessary for the Town to accept this Street as a Town Street within the Town of Sawmills jurisdiction. The Town Administrator will then place the project on the list of streets to be improved/accepted for maintenance, and Town Council will approve projects for acceptance and award the contract for improvements as funds are available. 201198. - AGENDA ITEM 12A MEMO DATE: May 20, 2025 SUBJECT: Updates: Code Enforcement Monthly Report Discussion: The attached report shows the progress that Code Enforcement Officer Curt Willis continues to make throughout the town. Recommendation: No Council action required. To