TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 T 252.638.3870 981 F 252.638.2580 www.verbendnc.org RIVER BEND TOWN COUNCIL PROPOSED AGENDA Regular Meeting May 15, 2025 River Bend Town Hall - 45 Shoreline Drive 5:00 p.m. Pledge: Sheffield 1. Call to Order (Mayor Bledsoe Presiding) 2. Recognition of New Residents 3. Additions/Deletions to Agenda 4. Addresses to the Council - NONE 5. Public Comment The public comment period is set aside for members of the public to offer comments to the Council. It is the time for the Council to listen to the public. It is not a Question & Answer session between the public and the Council or Staff. All comments will be directed to the Council. Each speaker may speak for up to 3 minutes. A member of staff will serve as timekeeper. A sign-up sheet is posted by the meeting room doora and will be collected prior to the start of the Public Comment Period. Speakers will be called on by the Mayorin the orderi that they signed up. In order to provide fort the maintenance of order and decorum, the Council has adopted a policy for this section of the meeting. A copy of the policy is posted. by the door for your review. Please follow the policy. Ifyou have a specific question for staff, you are encouraged to contact the Town Manager or the appropriate Department Head at another time. 6. Public Hearings - NONE 7. Consent Agenda Alli items listed under this section are considered routine by the Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approve: Minutes of April 10, 2025 Work Council Meeting Minutes of April 17, 2025 Regular Council Meeting Minutes of April 28, 2025 Budget Workshop Meeting Minutes of May 1, 2025 Budget Workshop Meeting Minutes of May 6, 2025 Budget Workshop Meeting Minutes of May 8, 2025 Budget Workshop Meeting 8. Town Manager's Report = Delane Jackson A. Birm Media Update Memo B. Presentation - Draft FY 25-26 Budget Message & Budget Ordinance Departmental Activity Reports C. Monthly Police Report by Chief Joll D. Monthly Water Resources Report by Director of Public Works Mills E. Monthly Work Order Report by Director of Public Works Mills F. Monthly Zoning Report by Assistant Zoning Administrator McCollum Administrative Reports: 9. Finance = Councilman Leonard A. Financial Report - Finance Director B. VOTE - Budget Amendment for #24-B-04 C. VOTE - Wastewater Treatment Plant Capital Project Fund Ordinance Amendment #4 D. VOTE = Award Contract for Wastewater Treatment Plant Enhancements, Phase I 10. Environment & Waterways = Councilman Leonard A. EWAB Report 11. Planning Board = Councilman Sheffield A. Planning Board Report 12. Parks & Recreation - Councilman Weaver A. Parks and Rec Report B. Organic Garden Report 13. CAC = Councilwoman Benton A. CAC Report 14. Mayor's Report 15.Adjournment ITEM 7 River Bend Town Council Work Session Minutes April 10, 2025 Town Hall 5:00 p.m. Present Council Members: Mayor Mark Bledsoe Lisa Benton Brian Leonard Kathy Noonan Jeff Weaver Buddy Sheffield Town Manager: Delane Jackson Town Clerk: Kristie Nobles Finance Director: Mandy Gilbert Town Attorney: Trey Ferguson Members of the Public Present: 9 CALL TO ORDER Mayor Bledsoe called the meeting to order at 5:00 p.m. on Thursday, April 10, 2025, at the River Bend Town Hall with a quorum present. VOTE = Agenda - Addition / Deletion Councilwoman Noonan motioned to amend the agenda by moving item 6 above item 2. The motion carried unanimously. VOTE = Approval of Agenda Councilwoman Noonan motioned to accept the agenda as amended. The motion carried unanimously. Discussion = CAC Median Project Recommendation Counciwoman Benton stated that the Community Appearance Commission "CAC" recommendation for the Plantation Drive Median was included in the agenda package. She also stated that CAC has scheduled a Special Meeting with Elena Ruth Designs on April 22 and this meeting will be a question-and-answer session for the public input. Councilwoman Benton stated that she wanted to make sure that the public knew that no one has suggested removing the median. At this time, Councilwoman Benton asked to be excused from the meeting due to a family emergency. VOTE - Benton Excusal Councilman Leonard motioned to excuse Councilman Benton due to a family emergency. The motion carried unanimously. Councilwoman Benton left at 5:05 p.m. Discussion = Sponsorship policy The Town Manager stated that the revised draft of the proposed Sponsorship Policy was included in the agenda. The Council agreed to vote on the draft policy at the next meeting. ITEM7 River Bend Town Council Work Session Minutes April 10, 2025 Discussion- Authorized Agent Resolution for Phase II Water and Wastewater Grants 2of6 The Town Manager stated that the two attached resolutions are a part of the grant application process and are required for the Phase II water and wastewater grant applications. VOTE- Authorized Agent Resolution for Phase II Water Grant Councilman Weaver motioned to approve the Authorized Agent Resolution for the Phase II Water Grant as presented. The motion carried unanimously. (see attached) VOTE- Authorized Agent Resolution for Phase II Wastewater Grant Councilman Weaver motioned to approve the Authorized Agent Resolution for the Phase II Wastewater Grant as presented. The motion carried unanimously. (see attached) Discussion = Craven-Pamlico Regional Library Funding Request Councilman Leonard stated that the Council has received a request for funding from the Craven-Pamlico Regional Library. He stated that he has invited Katherine Clowers, Regional Director, to the next Council meeting to answer any questions the Council may have regarding this request. Discussion = Engineering Contract Amendment for the Water Treatment Grant The Town Manager stated that at the recent Special Meeting the Council approved the development of a Benefit Cost Analyst (BCA) for the Water Treatment Project. He stated that he has researched how other municipalities handle hiring a consultant for a BCA. He said that the municipalities he spoke with were allowing the town's engineer to provide for a BCA through their engineering contract. He stated that Rivers and Associates are revising their Engineer Services Agreement to submit to the Town, and it will include hiring a BCA. The Mayor asked the Town Manager to update the Council on the three-bid minimum requirement on infrastructure / construction projects that is being discussed at the state level. The Town Manager stated that the state representative for Fuquay Varina has requested that the three-bid minimum requirement to open bids be waived for them. He stated that it seems to be an ongoing issue with many towns across the state not receiving the three-bid minimum requirement for these types of projects. He stated that the requirement is currently being reviewed and there may be some minimum bid requirement changes in the future. Councilman Sheffield asked the Town Manager for an update on the Pickleball Court bids. The Town Manager stated that it is scheduled to be rebid due to not receiving any bids at the first bid opening. REVIEW = Agenda for the April 17, 2025, Council Meeting The Council reviewed the agenda for the April 17, 2025, Council Meeting. ADVOURNMENTRECESS There being no further business, Councilman Sheffield moved to adjourn. The motion carried unanimously. The meeting was adjourned at 5:25 p.m. Kristie J. Nobles, MMC, NCCMC Town Clerk ITEM7 River Bend Town Council Work Session Minutes April 10, 2025 3of6 RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, The Town of River Bend has need for and intends to construct, plan for, or conduct a study in a project described as Drinking Water System Improvements Phase II, and WHEREAS, The Town of River Bend intends to request State loan and/or grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF RIVER BEND: That Town of River Bend, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan and/or grant award. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That the Applicant will adopt and place into effect on or before completion oft the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the Town of River Bend to make a scheduled repayment of the loan, to withhold from the Town of River Bend any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That Delane Jackson, Town Manager, the Authorized Representative and successors SO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan and/or grant to aid in the study of or construction of the project described above. That the Authorized Representative, and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted the 10th day of April 2025 at River Bend, North Carolina. Marki Bledsoe, Mayor ATTEST: aV ER - S Mustexno INCORPORATED Kristie J. Nobles, Pown Clerk, MMC 0 SEAL 1981 ITEM7 River Bend Town Council Work Session Minutes April 10, 2025 4of6 FORM FOR CERTIFICATION BY THE RECORDING OFFICER The undersigned duly qualified and acting Town Clerk of the Town of River Bend does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Town Council duly held on the 10th day of April, 2025; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, - have hereunto set my hand this 10th day of April 2025. hustsnos (Signature of Recording Officer) Town Clerk, MMC (Title of Recording Officer) ITEM7 River Bend Town Council Work Session Minutes April 10, 2025 RESOLUTION BY GOVERNING BODY OF APPLICANT 5of6 WHEREAS, The Town of River Bend has need for and intends to construct, plan for, or conduct a study in a project described as Wastewater Treatment Improvements Phase II, and WHEREAS, The Town of River Bend intends to request State loan and/or grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF RIVER BEND: That Town of River Bend, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan and/or grant award. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure ofthe Town of River Bend to make a scheduled repayment oft the loan, to withhold from the Town of River Bend any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That Delane Jackson, Town Manager, the Authorized Representative and successors SO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan and/or grant to aid in the study of or construction of the project described above. That the Authorized Representative, and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted the 10th day of April 2025 at River Bend, North Carolina. Mark Bledsoe, Mayor ATTEST: - V h hiskignok INCORPORATED Kristie J. Noblesown Clerk, MMC SEAL 1981 ITEM7 River Bend Town Council Work Session Minutes April 10, 2025 6of6 FORM FOR CERTIFICATION BY THE RECORDING OFFICER The undersigned duly qualified and acting Town Clerk of the Town of River Bend does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Town Council duly held on the 10th day of April, 2025; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of April 2025. Mstt noko (Signatureof Recording Officer) Town Clerk, MMC (Title of Recording Officer) ITEM 7 River Bend Town Council Regular Meeting Minutes April 17, 2025 Town Hall 5:00 p.m. Present Council Members: Mayor Mark Bledsoe Buddy Sheffield Lisa Benton Brian Leonard Kathy Noonan Jeff Weaver Town Manager: Delane Jackson Finance Director: Mandy Gilbert Police Chief: Sean Joll Town Clerk: Kristie Nobles Town Attorney: David Baxter Members of the Public Present: 33 CALL TO ORDER Mayor Bledsoe called the meeting to order at 5:00 p.m. on Thursday, April 17, 2025, at the River Bend Town Hall with a quorum present. VOTE - Approval of Agenda Councilman Weaver motioned to accept the agenda as presented. The motion carried unanimously. PUBLIC COMMENTS There were 6 people who addressed the Council. They voiced their concerns regarding the level of water in the Lakemere Lake and repairs needed on the gates. CONSENT AGENDA The Mayor presented the Council with the Consent Agenda. Councilwoman Noonan moved to approve the Consent Agenda as presented. The motion carried unanimously. Within this motion, the following items were approved: A. Approve: Minutes of March 13, 2025 Work Council Meeting Minutes of March 20, 2025 Regular Council Meeting SPECIAL PRESENTATIONS CAC Median Project = Councilwoman Benton introduced CAC chairperson Brenda Hall to the Council and thanked the CAC for all the work they have put into this project. Mrs. Hall gave a brief background on the project and stated that the CAC had been working on the median project for 2 years, she then introduced Elena Herbert with Elena Ruth Designs. Ms. Herbert then presented a PowerPoint presentation of the CAC's recommendation for the median along a portion of Plantation Drive. Craven-Pamlico Regional Library - Councilman Leonard introduced Katherine Clowers, Regional Director with the Craven-Pamlico Regional Library. Ms. Clowers then presented the Council with a request for funding in the amount of $2,920. She stated that any funding would be accepted but most municipalities are donating $1 per resident to help cover the library's operational expenses. ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 2of8 The Council expressed gratitude to Ms. Clowers for collaborating with the Red Caboose Community Library to bring the book / tech mobile and other events to the town. The Council took no action at this time. TOWN MANAGER'S REPORT The Manager gave the following updates: The Pickleball Court bid proposal was re-bid and did not receive any bids at this bid opening either. The Phase I WWTP re-bid opening was today, and 1 bid was submitted which was 4 million dollars over budget. .The BIRM media replacement project is complete. The Town has received the revised Preliminary Subdivision Plat from Ellis Development, and it will be distributed to the Planning Board at their next meeting. .The first Budget Workshop is April 28. The Town Manager stated that he agrees that the Lakemere gates are defective and need repair and stated that he had already planned to address that issue. ADMINISTRATIVE REPORTS CAC - Councilwoman Benton Councilwoman Benton stated that CAC has a Special Meeting scheduled for April 22 at 4:00 and this will be a question-and-answer session with Elena Ruth Designs regarding the Plantation Drive Median Project. Councilwoman Benton stated that the Council has discussed and revised the proposed Sponsorship Policy over the past few months and the final draft is included in the agenda package. VOTE = Sponsorship Policy Councilwoman Benton motioned to approve the Sponsorship Policy as presented. The motion carried unanimously. (see attached) FINANCE - Councilman Leonard Financial Report - Finance Director, Mandy Gilbert, presented the financial statement for the month of March to the Council. She stated the total of the Town's Cash and Investments as of March 31, 2025, were $3,158,707 and Ad Valorem Tax Collections for FY24-25 were $970,070 and Vehicle Ad Valorem Tax Collections were $79,648. ENVIRONMENTAL & WATERWAYS = Councilman Leonard Councilman Leonard provided the following report from the April meeting. Chairman Hall called the meeting to order at 7:00 PM. There was a quorum of members present. There were no visitors. The minutes for the January 2025 meeting were approved. Councilman Leonard gave a council update and answered members questions. Old Business: Still working to provide fishing line recycling containers, EWAB will make and install the containers. Alligator weed in ponds in several areas was discussed. Question about the volunteer shirts was asked, Councilman Leonard to follow up on this. New Business: Discussion about having a canal clean up in conjunction with local Scouts. Volunteer Hours: 7 The next meeting will be on May 5, 2025, at 7 PM in the small conference room in the municipal building. The public is welcome to attend. The meeting adjourned at 7:33 PM ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 3of8 PLANNING BOARD = Councilman Sheffield Councilman Sheffield provided the following report from the April meeting. The Planning Board met on April 3rd at 6:00 pm in the municipal building. Chairman Lippert called the meeting to order. There was no public comment. The usual reports were given. The only order of business was a discussion of the town's Comprehensive Plan, which is due to be revised every 5 years. Allison McCollum, the board secretary who is also the town's assistant zoning manager, had created a draft of the new plan. Board members were given copies to take home and study to be prepared to make suggestions for the plan at the next meeting. If the usual schedule is followed that meeting will be May 1st. As always, all citizens are invited to attend the board meetings. PARKS & RECREATION - Councilman Weaver Councilman Weaver provided the following report from the March meeting. Easter Egg Hunt is planned for this Saturday, April 19, 2 PM at the River Bend Country Club. This will be our first off-site event. As part of Mental Health Awareness Month and to promote wellness in our community, P&R has planned a Yoga in the Park event on May 17 at 9 AM at Town Commons and a Community Fun Run on May 31 beginning at 10 AM. Given the success of the last bingo night, P&R is planning another night on June 13 and a Music in the Park event on June 22.Food Truck Friday was also very popular and P&R is planning future evenings featuring local trucks. Additionally, P&R will soon begin planning for the Independence Day celebration in collaboration with Town Staff. This is one of the biggest events of the year and volunteers are always needed. The Advisory Board meets the first Wednesday of every month at 6:30 PM and everyone is welcome. You can find more information on the Town's website. RIVER BEND COMMUNITY ORGANIC GARDEN Councilman Weaver gave the following report from the March meeting: Gardeners worked 113 hours in March. They harvested 28 pounds of greens. Spring planting started in February and will continue until May. Work schedules include a daily calendar and twice monthly workdays. The primary task is planting vegetables and herbs. The spring plant sale is scheduled for April 26 from 8 am to 1 pm. Plants, garden crafts and baked goods will be available. Garden tours will be offered. The next meeting is scheduled for May 5, 2025 at 1:30 pm in the Municipal building. Guests are always welcome at the meetings and in the garden. CLOSED SESSION Councilman Leonard motioned to go into Closed Session under NCSG $743-318.11(0/6. The Council entered Closed Session at 6:20 p.m. OPEN SESSION Councilman Leonard motioned to return to Open Session at 6:34 p.m. The motion carried unanimously. VOTE - Town Manager Merit Pay Councilman Leonard motioned to allocate enough funding from the Governing Board's discretionary funds to be combined with the remaining merit pay funding to equal $10,000. The motion carried unanimously. Councilman Leonard motioned to award $5,000 in merit pay to the Town Manager and authorize the Town Manager to award the remaining $5,000 to staff at his discretion. The motion carried unanimously. ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 4of8 ADJOURNMENT There being no further business, Councilman Sheffield moved to adjourn. The motion carried unanimously. The meeting adjourned at 6:37 p.m. Kristie J. Nobles, MMC Town Clerk ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 5of8 TOWN OF RIVER BEND POLICY ON DONATIONS AND SPONSORSHIPS Statement of Policy The Town of River Bend (hereinafter "Town") will allow donations to be made to the Town. In allowing sponsorships, the Town will seek sponsors that further its mission by providing monetary or in-kind support for Town programs or services. The Town recognizes that the public trust and perception of its impartiality may be damaged by sponsorships that are aesthetically displeasing, politically oriented, or offensive to segments of its citizenry. When the Town loses public trust and public perception of impartiality, its ability to govern effectively in the interest of its citizens is impaired. Therefore, the Town permits private sponsorship of government programs or services in limited circumstances as a means to generate funds fori improving or expanding those programs and services. The Town maintains its sponsorship program as a nonpublic forum and exercises sole discretion over who is eligible to become a sponsor according to the terms of this policy. Whenever possible, sponsorships should be linked to specific Town-related activities, events, programs, or publications. The Town will neither seek nor accept sponsors that manufacture products or take positions inconsistent with local, state, or federal law or with Town policies, positions, or resolutions. The establishment of a sponsorship agreement does not constitute an endorsement by the Town ofthe sponsor's organization, products, or services. Definition of Terms "Donation" is a voluntary monetary or in-kind contribution with no expectation of promotional benefits or sponsorship. "Sponsorship" is the right of an external entity (for-profit or not-for-profit) to associate its name, products, or services with the Town's programs, services, properties, or name. Sponsorship is a business relationship in which the Town and the external entity exchange goods and/or services for the public display of a message on the Town's property acknowledging private support. The use of a private event space for a Town activity, event, program, or publication, as allowed by $ 3.05.005 of the Town's Ordinances, and subsequent designation of that private event space as the location for an activity, event, program, or publication in promotional materials is not in and of itself a sponsorship. For example, an advisory board event held at a restaurant and advertised as being held at said restaurant shall not be considered a sponsorship of that advisory board event. However, to the extent promotional materials for a Town activity, event, program or publication identifies the provider of a private space as a "partner,' 99 "co-sponsor, or similar status, that designation would be considered a sponsorship for the purposes of this Policy. Page 1 of 4 ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 6of8 Authority Structure for Review and Approval The Town possesses sole and final decision-making authority for determining the appropriateness of a sponsorship relationship and/or an offer of a donation and reserves the right to refuse any offer of sponsorship or donation. Sponsorship agreement proposals and donations offers will be reviewed according to the following procedures and guidelines: All sponsorship agreement proposals and donation offers shall be approved in consultation with the Town Manager or his/her designee. Sponsorship agreement proposals or donation offers projected to generate $1,000 or less shall (in actual monetary benefit of estimated in-kind benefit) require the written approval of the Town Manager, who shall inform the Town Council. Sponsorship agreement proposals or donations offers projected to generate more than $1,000 (in actual monetary benefit of estimated in-kind benefit) shall require the written approval of the Town Council. In the discretion of the Town Manager, any proposed sponsorship agreement or donation offer may be referred to the Town Council for its approval. Criteria for Sponsorship Proposal Review Proposals for sponsorship of Town programs or services shall be reviewed on the basis of a draft memorandum of understanding that clearly outlines the forms of support offered by the sponsor and the recognition to be given by the Town. The Town Manager may develop and implement a form that entities may use to submit this draft memorandum of understanding. A memorandum of understanding shall be created for each sponsorship relationship. It shall detail the following information, at a minimum: Activities, products, and services of the private entity and its subsidiaries; Benefits to be given to the proposed sponsor by the Town, and the estimated monetary value of those benefits; Benefits to be given to the Town by the proposed sponsor and the estimated monetary value of those benefits; Prominence of the proposed public recognition of support; Content of the proposed public recognition of support; Duration of the proposed public recognition of support; and Conditions under which the sponsorship agreement will be terminated. Page 2 of 4 ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 7of8 The Town recognizes that entering into a sponsorship agreement with an external entity does not constitute an endorsement of the entity or its services and products but does imply an affiliation. Such affiliation can affect the reputation of the Town among its citizens and its ability to govern effectively. Therefore, any proposal for sponsorship of a Town program or service in which the involvement of an outside entity compromises the public's perception ofthe Town's neutrality or its ability to act in the public interest will be rejected. The Town shall consider the following criteria before entering into a sponsorship agreement: Extent and prominence of the public display of sponsorship; Aesthetic characteristics of the public display of sponsorship; Importance of the sponsorship to the mission of the Town; Level of support provided by the sponsor; Inconsistencies between Town policies and the known policies or practices of the potential sponsor; and Other factors that might undermine public confidence in the Town's impartiality or interfere with the efficient delivery of Town services or operations, including, but not limited to, current or potential conflicts of interest between the sponsor and Town employees, officials, or affiliates; and the potential for the sponsorship to tarnish the Town's standing among its citizens or otherwise impair the ability of the Town to govern its citizens. Permissible Sponsors and Message Content Sponsorships on Town property are maintained as a nonpublic forum. The Town intends to preserve its rights and discretion to exercise full editorial control over the placement, content, appearance, and wording of sponsorship affiliations and messages. The Town may make distinctions on the appropriateness: of sponsors on the basis of subject matter of a potential sponsorship recognition message. The Town will not deny sponsorship opportunities on the basis oft the potential sponsor's viewpoint. Sponsorship from an organization that is engaged in any of the following activities, that has a mission supporting any of the following subject matters, or that, in the sole discretion and judgment of the Town Manager, is deemed to be unsuitable for and contrary to community standards of appropriateness for government publications, shall be prohibited on any Town property: Promotion of the sale or consumption of alcoholic beverages, or promotion of establishments that are licensed to sell and primarily do sell alcoholic beverages, including bars; provided, however, that food service establishments or places of lodging may be authorized only when the sale of alcohol is incidental to providing food service or lodging; Page 3 of 4 ITEM7 River Bend Town Council Regular Session Minutes April 17, 2025 8of8 Promotion of the sale or consumption of tobacco products; Promotion of the sale of birth control products or services; Commentary, advocacy, or promotion of issues, candidates, and campaigns pertaining to political elections; Depiction in any form of profanity or obscenity, or promotion of sexually oriented products, activities, or materials; Promotion of the sale or use of firearms, explosives, or other weapons, or glorification of violent acts; and Promotion or depiction of illegal products, or glorification of illegal products, activities, or materials. Permissible Recognition Messages Sponsorship recognition messages may: identify the sponsor but should not promote or endorse the organization or its products or services. Statements that advocate, contain price information or an indication of associated savings or value, request a response, or contain comparative or qualitative descriptions of products, services, or organizations will not be accepted. Only the following content will be deemed appropriate: The legally recognized name of the advertising organization; The advertiser's organizational slogan if it identifies rather than promotes the organization or its products or services; The advertiser's product or service line, described in brief, generic, objective terms. Generally, only one product or service line may be identified; and Brief contact information for the advertiser's organization, such as phone number, address, or Internet website. Contact information must be stated in a manner that avoids an implication of urging the reader to action. The Town will not make any statements that directly or indirectly advocate or endorse a sponsor's organization, products, or services. No materials or communications, including, but not limited to, print, video, Internet, broadcast, or display items developed to promote or communicate the sponsorship using the Town's name, marks, or logo, may be issued without written approval from the Town Manager. Adopted April 17, 2025 LSS: 172732 Page 4 of 4 ITEM 7 River Bend Town Council Budget Workshop Minutes April 28, 2025 River Bend Town Hall 4:00 P.M. Present Council Members: Mayor Mark Bledsoe Brian Leonard Kathy Noonan Buddy Sheffield Jeff Weaver Lisa Benton Town Manager: Delane Jackson Finance Director: Mandy Gilbert Members of the Public Present 8 The Mayor called the meeting to order at 4 p.m. and noted that a quorum was present. However, Lisa Benton and Jeff Weaver were not present. The Town Manager stated that Lisa had notified him that she is on the way. The Mayor read aloud NCGS 143-318.17 and asked everyone to avoid disrupting the meeting. The Council agreed to pause for public commentsiquestions after items # 4, 10 and 14 on the agenda. The Mayor then recognized the Town Manager. The Manager then began discussions of the Proposed Budget for FY2025-2026, which included a PowerPoint presentation. Lisa and Jeff arrived during this part, at approximately 4:05. The Manager presented the Council's priorities and vision statement, which were approved at the January 16, 2025 budget kick-off meeting. The Manager noted the Fundamentals of Budgeting 101" slides. He also noted the slide that outlined his 10 main goals during budget preparation. He stated that he felt his recommended budget accomplishes 9 of 10 goals. The Manager began to follow the advertised agenda and presented details related to employee compensation and staffing levels, followed by the capital improvement plans, utility and fuel prices, the vehicle replacement plan, IT and various budget-related topics. During the vehicle replacement plan item, the Manager recommended transitioning to a 7-year replacement schedule for police vehicles, since the town had assigned each officer a take home car. He also stated that a spare car is incorporated into the plan. He also noted that this year's CIP included funding for future road and park projects. That was followed by a detailed discussion of the following departments: governing board, administration, finance, tax listing, legal services, elections, street maintenance, storm water, public works and public buildings. There was some discussion about the COLA and inflation and the rising costs of many temsservices in the budget. There was some discussion about the fund balance in the ITEM 7 general fund. There was also some discussion about the proposed 2-cent tax rate increase and a new $10 vehicle tag fee. The Council discussed the possibility of a 4-cent tax rate increase. There was also some discussion about what to do if the interim leaf and limb contractor did not sign the contract for next year. The Manager stated that he did not have an answer to that question. During public input, Don Fogle voiced his opposition to the CAC's median recommendation and stated his support for construction of a pickleball court. Patty Leonard stated that she did not mind a tax rate increase as long as it was being used for salaries, buildings, infrastructure and things like that. Barry Gasparro of the Lakemere Landowner's Association offered a suggestion about ways to repair the flood control gates there. The Manager ended the session with a slide that showed a summary of the departments that had been discussed and asked if there were any questions. Councilman Sheffield motioned to recess the meeting until May 1, 2025 at 4 p.m. The motion was unanimously approved. The meeting recessed at 6:41 p.m. Delane Jackson, Town Manager ITEM 7 River Bend Town Council Budget Workshop Minutes May 1, 2025 River Bend Town Hall 4:00 P.M. Present Council Members: Mayor Mark Bledsoe Brian Leonard Kathy Noonan Buddy Sheffield Jeff Weaver Lisa Benton Town Manager: Delane Jackson Finance Director: Mandy Gilbert Police Chief: Sean Joll Members of the Public Present: 8 The Mayor called the meeting back to order at 4:00 p.m. The Council agreed to pause for public commentsiquestions after items 18, 21 and 24 on the agenda and limit public comments to 3 minutes. The meeting began with a presentation from the Police Chief about the River Bend PD and the PD's budget for next year and a report of their activities during 2024. That was followed by a detailed discussion of the following departments: recreation and special events, parks and CAC, emergency services, animal control, wetlands and waterways, leaf and limb, planning and zoning, general fund revenues and fund balance. There was some discussion about possibly combining the Animal Control Department with the Public Works Department. During public comments, Don Fogle recommended keeping Animal Control separate for record- keeping purposes. During the revenue discussions, the Manager stated that the local sales tax revenues had been better than anticipated thus far in FY24-25. There was a discussion about Powell Bill revenue and how that impacted the town's ability to fund street paving. There was also a discussion about how the town's tax rate was lower than every taxing unit in Craven County except Trent Woods. All Council members except Buddy Sheffield agreed with increasing the tax rate from the Manager's recommended rate of 26g to 28f. There was discussion about implementation of a new vehicle registration fee of $10 per vehicle and how that revenue could assist with street paving. Everyone agreed to the new vehicle fee. The Manager ended the session with several slides that showed the recent history and projections for fund balance. He noted the fund balance projection for FY ending 2025 is 59% and the projection for FY ending 2026 is 81%. He stated that these are only an in-house projection and not the same as the audited fund balance figures. He ended his presentation by saying that he was done with general fund related departments and in the absence of Council action, he intended to move forward as discussed. With no further questions, Councilman Sheffield motioned to recess the meeting until May 6, 2025 at 4:00 p.m. The motion was unanimously approved. The meeting recessed at 5:25 p.m. Delane Jackson, Town Manager ITEM 7 River Bend Town Council Budget Workshop Minutes May 6, 2025 River Bend Town Hall 4:00 P.M. Present Council Members: Mayor Mark Bledsoe Brian Leonard Kathy Noonan Buddy Sheffield Jeff Weaver Lisa Benton Town Manager: Delane Jackson Public Works Director: Brandon Mills Finance Director: Mandy Gilbert Members of the Public Present: 3 The Mayor called the meeting back to order at 4:00 p.m. and recognized the Town Manager. The Manager began discussions by presenting the Council with several slides related to the agreed upon changes for a tax rate of 28f, as was discussed during the previous workshop. The Manager stated that his recommendation is to use the additional revenue from the increased tax rate to reduce the amount of fund balance appropriation and not increase spending. All agreed with that recommendation. The Manager also stated that Public Works Director Brandon Mills was present to answer any questions related to water or sewer operations. The Manager stated that the town had just today received the results from recently completed water system test and deferred to Brandon for a summary. Brandon said that all the test results were good and he specifically discussed the iron and manganese results. The Council discussed ways of possibly sharing the results with the public. Brandon also discussed the upcoming water line flushing schedule, which will include unidirectional flushing this year. The Manager then discussed the proposed budgets for the enterprise funds. The Manager followed the advertised agenda and presented details related to water and sewer funds cash levels, all water and sewer fund departments, water and sewer capital improvement plans, the utility rate model and revenues for the water and sewer funds. The new wastewater treatment plant and water plant projects, and how they impacted the budget, was also discussed. During slide #28, the Manager pointed out that the town's reserve capacity at the wastewater treatment plant had increased slightly due to lower usage and the plant was currently operating at about 31% of its capacity. The Manager stated that there had been some misinformation circulated about the plant's lack of reserve capacity in the past. He stated that information was inaccurate then and that the plant's reserve capacity was even more now than it was then. During the public input, Richard Taylor suggested using various techniques to inform the residents of the upcoming flushing plan. The Manager presented slides from the water and sewer rate model and stated that his proposal contained no changes to the rates. He showed what impact the future projections had on the water and sewer cash reserves and said those reserves needed to be monitored closely over the ITEM 7 next few years for the need for possible rate hikes. He pointed out that there had only been 2 years with utility rate increases since 2017. The Manager suggested changing the start time for the next budget workshop since most of the major budget items had already been agreed upon. With no further questions, Councilman Sheffield motioned to recess the meeting until May 8, 2025 at 4:45 p.m. The motion was unanimously approved. The meeting recessed at 5:20 p.m. Delane Jackson, Town Manager ITEM 7 River Bend Town Council Budget Workshop Minutes May 8, 2025 River Bend Town Hall 4:45 P.M. Present Council Members: Mayor Mark Bledsoe Brian Leonard Kathy Noonan Buddy Sheffield Jeff Weaver Lisa Benton Town Manager: Delane Jackson Members of the Public Present 3 The Mayor called the meeting back to order at 4:45 p.m. The Mayor recognized the Town Manager. The Manager began by following the budget workshop agenda as scheduled and presented a PowerPoint presentation showing how the 28f tax rate would impact revenues for the town and what impact it would have on various properties. The Manager also presented the proposed fee schedule and utility rates and fees and stated that there were no changes recommended except the new $10 vehicle registration fee. The Manager stated that he was now finished with his budget presentation. The Manager asked if any more changes were needed. There were none. He stated that he could present his draft budget message at the May 15 Council meeting, as has been done in the past, and thus avoid the need for the scheduled May 15 budget workshop. The Council agreed to cancel the May 15 budget workshop. Councilman Sheffield motioned to adjourn the budget workshops. The motion was unanimously approved. The meeting adjourned at 4:53 p.m. Delane Jackson, Town Manager ITEM 8 TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 1981 T 252.638.3870 F 252.638.2580 CAT RO www.verbendnc.org TO: Mayor and Town Council FROM: Town Manager N RE: Water Quality DATE: May 12, 2025 As we have previously discussed, the Birm media replacement project was fully completed on March 27, 2025. I believe the project was a success. Here is a direct quote from Brandon about the project. "I believe the water Birm media replacement project has been a success. Since the installation, we' 've seen a noticeable reduction in iron and manganese levels in our finished drinking water. Overall, the water quality has improved". We are required by the State to do testing for inorganics and secondary monitoring every 3 years. Those samples are taken and sent to a certified lab for testing. The lab results are then sent to the State and back to the town. Manganese and Iron levels were a part of that test. They are secondary constituents. We took the samples on April 29. The results were received on May 6 and are attached. All the test parameters were good, but I want to bring your attention specifically to the results for Manganese and Iron. They are well below the allowable limits and are highlighted. The new Birm addresses our water quality issues before it goes to the distribution system. Now, onto our efforts to address water quality within the pipes in the distribution system. As we have discussed in the past, and upon recommendation by the State, a unidirectional flushing regiment has been identified as an effective means to address this issue. Our regular system-wide flushing is scheduled to take place in May. Brandon has talked to the State about techniques for unidirectional flushing. He has been developing a plan to implement it during the May flushing. He will take before and after tests throughout the distribution system as part of the flushing in order to determine how successful the unidirectional flushing was. I do not expect this single, initial unidirectional flushing to completely solve the distribution system issue. We will likely utilize this technique multiple times in the future. ITEM 8 Environmental Chemists, Inc. envirochem 6602 Windmill Way, Wilmington, NC: 28405 e 910.392.0223 Lab . 910.392.4424 Fax 710 Bowsertown Road, Manteo, NC: 27954 à 252.473.5702 Lab/Fax 255-A Wilmington Highway, Jacksonville, NC: 28540 e 910.347.5843 Lab/Fax ANALYTICAL & CONSULTING CHEMISTS emomsematiemstcN INORGANIC CHEMICAL ANALYSIS Water System ID #: 04-25-113 County: Craven Name of Water System: Town of River Bend Sample Type: EntryPoint Location; Well3 Facility ID: P03 Sample Point: 302 Collection Date: Collection Time: 4/29/2025 8:25:00AM Collected by: Brandon Mills Mail Results to (water systemrepresentative) Phone Number: 252-638-3870 Brandon Mills, ORC Fax Number: 252-636-1545 45 Shoreline Drive Responsible Person's email: wndsgi@nvertenénaer New Bern NC 28562 CustomerID: 12110004 LABORATORY ID #: 37729 SAMPLE UNSATISFACTORY RESAMPLE REQUIRED CONTAM METHOD REQUIRED QUANTIFIED ANALYSES ANALYSES ALLOWABLE CODE CONTAMINANT CODE REPORTING RESULTS. BEGUN COMPLETED LIMITS LIMIT 1005 Arsenic EPA: 200.8 0.005 <0.005 mg/L 05/01/2025 09:50 5/2/2025 9:51 0.01 1010 Barium EPA: 200.8 0.4 <0.400 mg/L 05/01/2025 09:50 5/2/2025 9:53 2 1015 Cadmium EPA: 200.8 0.001 <0.001 mg/L 05/01/2025 09:50 5/2/2025 9:51 0.005 1020 Chromium EPA: 200.8 0.02 <0.020 mg/L 05/01/2025 09:50 5/2/2025 9:51 0.1 1024 Cyanide EPA 335.4 0.05 < 0.050 mg/L. 04/30/2025 12:37 5/1/2025 9:22 0.2 1025 Fluoride SM 4500 F C 0.1 0.2 mg/L 04/30/2025 10:00 4/30/2025 15:30 4 1028 Iron EPA 200.7 0.06 <0.060 mg/L 04/30/2025 10:30 5/1/2025 13:47 0.3 1032 Manganese EPA 200.8 0.01 0.031 mg/L 05/01/2025 09:50 5/2/2025 9:51 0.05 1035 Mercury EPA: 245.1 0.0004 <0.0004 mg/L 05/02/2025 13:06 5/6/2025 9:38 0.002 1036 Nickel EPA: 200.8 0.1 <0.100 mg/L 05/01/2025 09:50 5/2/2025 9:51 1045 Selenium EPA: 200.8 0.01 <0.010 mg/L 05/01/2025 09:50 5/2/2025 9:51 1052 Sodium EPA 200.7 0.5 5.50 mg/L 04/30/2025 10:30 5/1/2025 13:47 1055 Sulfate EPA 300.0 15 <15 mg/L 04/30/2025 09:14 4/30/2025 15:56 250 1074 Antimony EPA 200.8 0.003 <0.003 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.003 1075 Beryllium EPA 200.8 0.002 <0.002 mg/L 05/01/2025 09:50 5/2/2025 9:51 0.002 1085 Thallium EPA 200.8 0.001 <0.001 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.002 1925 pH SM 4500 H B 6.5 7.6 units 05/01/2025 08:50 5/1/2025 11:18 8.5 Note: Excepl forl Iron, Mangenese and Sulfate, ifr result exceods allowable limit, the laboralory must faxe analytical results to they within 48 hours. Comment: Reviewed by: Bonie Sanders LABORATORY LOG 25-24004 REPORT #: 2025-08840 ITEM 8 Environmental Chemists, Inc. envirochem 6602 Windmill Way, Wilmington, NC: 28405 e 910.392.0223 Lab . 910.392.4424 Fax 710 Bowsertown Road, Manteo, NC: 27954 e 252.473.5702 Lab/Fax 255-A Wilmington Highway, Jacksonville, NC28540 . 910.347.5843 Lab/Fax ANALYTICAL & CONSULTING CHEMISTS info@environmentalchemists.com INORGANIC CHEMICAL ANALY YSIS Water System ID #: 04-25-113 County: Craven Name of Water System: Town of River Bend Sample Type: Entry Point Location: Well 1 Facility ID: P01 Sample Point: 301 Collection Date: Collection Time: 4/29/2025 8:35:00AM Collected by: Brandon Mills Mail Results to (water system representative) Phone Number: 252-638-3870 Brandon Mills, ORC Fax Number: 252-636-1545 45 Shoreline Drive Responsible Person's email: Midsuni@ivetenansar New Bern NC 28562 CustomerID: 12110004 LABORATORY IDI #: 37729 SAMPLE UNSATISFACTORY RESAMPLE REQUIRED CONTAM METHOD REQUIRED QUANTIFIED ANALYSES ANALYSES ALLOWABLE CODE CONTAMINANT CODE REPORTING RESULTS BEGUN COMPLETED LIMITS LIMIT 1005 Arsenic EPA 200.8 0.005 <0.005 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.01 1010 Barium EPA 200.8 0.4 <0.400 mg/L 05/01/2025 09:50 5/2/2025 9:53 2 1015 Cadmium EPA 200.8 0.001 <0.001 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.005 1020 Chromium EPA 200.8 0.02 <0.020 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.L 1024 Cyanide EPA 335.4 0.05 < 0.050 mg/L 04/30/2025 12:36 5/1/2025 9:22 0.2 1025 Fluoride SM 4500 F C 0.1 0.2 mg/L 04/30/2025 10:00 4/30/2025 15:30 4 1028 Iron EPA 200.7 0.06 <0.060 mg/L 05/01/2025 10:21 5/2/2025 14:56 0.3 1032 Manganese EPA 200.8 0.01 0.034 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.05 1035 Mercury EPA 245.1 0.0004 <0.0004 mg/L 05/02/2025 13:06 5/6/2025 9:38 0.002 1036 Nickel EPA 200.8 0.1 <0.100 mg/L 05/01/2025 09:50 5/2/2025 9:53 1045 Selenium EPA 200.8 0.01 <0.010 mg/L 05/01/2025 09:50 5/2/2025 9:53 1052 Sodium EPA 200.7 0.5 8.09 mg/L 05/01/2025 10:21 5/2/2025 14:56 1055 Sulfate EPA 300.0 15 <15 mg/L 04/30/2025 09:14 4/30/2025 15:56 250 1074 Antimony EPA 200.8 0.003 <0.003 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.003 1075 Beryllium EPA 200.8 0.002 <0.002 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.002 1085 Thallium EPA 200,8 0,001 <0.001 mg/L 05/01/2025 09:50 5/2/2025 9:53 0.002 1925 pH SM 45001 H B 6.5 7.6 units 05/01/2025 08:50 5/1/2025 11:18 8.5 Note: Excepl for Iron, Manganese and Sulfate, ifresulte exceeds allowable limil, thel laboratory must fax analytical results tot thev within 48H hours. Comment: Reviewed by: Bonnie Sanders LABORATORY LOG 25-24003 REPORT #: 2025-08840 ITEM 8 POLICE Lm RIVIER IBIENID POLICE DBPAIETMIENT tas MONTILY ACTIVITY EPOIT 2025 ACTIVITIES 2025 2025 % ofTotal Calls %0 Change February March April Last 21 Mos. 1 ALARMS / 911 UNKNOWN, / DISTURBANCE, / SHOTS FIRED (0) 5 7 7 0.51% 0.00% 2 ANIMAL COMPLAINTS 3 5 7 0.51% 40.00% 3 ARRESTS 1 1 2 0.15% 100.00% 4 ASSAULTS / ALL OTHER VIOLENT CRIME 3 1 2 0.15% 100.00% 5 ASSIST CITIZENS / LOCK OUT / QUALITY OF LIFE ISSUES 17 30 26 1.91% -13.00% 6 ASSISTE EMS /F FD / FIRST RESPONDERS / MED ASSIST 34 29 31 2.28% 7.00% 7 ASSIST MOTORISTS, / FOOT PATROLS / ALL OTHER 46 40 52 3.82% 30.00% 8 ASSIST OTHER AGENCIES 1 3 2 0.15% -33.00% 9 B & EB BUSINESS / RESIDENCE, / VEHICLE 2 0 0 0.00% 0.00% 10 CRIM. SUMM. / SUBPOENAS / WARRANTS, / CIVIL COMPLAINT 8 8 4 0.29% -50.00% 11 DOMESTICS 0 3 1 0.07% -67.00% 12 FIRES / ALARM 1 4 2 0.15% -50.00% 13 IDENTITY THEFT / FRAUD 1 3 1 0.07% -67.00% 14 INVOLUNTARY COMMITMENTS 0 1 0 0.00% -100.00% 15 JUVENILE COMPLAINTS 1 1 2 0.15% 100.00% 16 LARCENIES 1 0 1 0.07% 0.00% 17 LITTERING 0 0 1 0.07% 0.00% 18 LOUDI MUSIC / NOISE COMPLAINTS 0 1 0 0.00% -100.00% 19 DEATH / MISSING PERSON / RUNAWAY/ / SUICIDE(A) 4 2 0 0.00% -100.00% 20 PROPERTY DAMAGE, / VANDALISM 0 0 1 0.07% 0.00% 21 RESIDENTIAL/ / BUSINESS CHECKS / COMMUNITY WATCH 1550 1,848 1,112 81.76% -40.00% 22 ROADWAY DEBRIS / OBSTRUCTIONS 0 0 0 0.00% 0.00% 23 ROBBERIES 0 0 0 0.00% 0.00% 24 SOLICITING VIOLATIONS 0 0 2 0.15% 0.00% 25 SUSPICIOUS PERSONS / VEHICLES / FIELDI INTERVIEW 7 8 6 0.44% -25.00% 26 TOWN ORDINANCE CITATIONS 0 1 4 0.29% 300.00% 27 TOWN ORDINANCE VIOLATIONS 2 1 5 0.37% 400.00% 28 TRAFFIC ACCIDENTS 3 2 2 0.15% 0.00% 29 TRAFFIC STOPS 25 37 60 4.41% 62.00% 30 TRAFFIC COMPLAINTS-RADAR 5 2 9 0.66% 350.00% 31 DWI 0 1 0 0.00% -100.00% 32 CHECKPOINTS 0 1 0 0.00% -100.00% 33 DRUG VIOLATIONS 0 0 0 0.00% 0.00% 34! WELFARE CHECKS 5 6 0 0.00% -100.00% 35 CASE ASSIST / PW / VEHICLE MAINTENANCE, / MEETING 8 5 5 0.37% 0.00% 36 CASE FOLLOW UPS / SPECIAL OPERATION, / TRAINING 23 12 12 0.88% 0.00% 37 TRESPASSING 0 0 1 0.07% 0.00% 38 OVERDOSE 0 0 0 0.00% 0.00% 39! TOTAL 1756 2063 1360 100.00% -34.00% Traffic Violations Community' Watch Checks Phone Calls Answered (638-1108) 13 State Citations 54 100 Pirates 147 Incoming Calls 15 Total State Charges 67 1001 Plantation State Warnings 54 200 Lakemere 4 Town Citations 65 200 Rockledge 1 Town Warnings 45 Piner Estates The data being presented in this report is a representation of the orginal call asi it was dispatched. ITEM 8 Chief of Police Sean Christian Joll TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 1981 POLICE DEPARTMENT T252.638.1108 F252.636.1545 - CA www.iverbendnc.org #9PMROUTINE The 9 o'clock Lock Your Doors program is a community safety initiative promoted by many police departments and neighborhood watch groups. Its importance lies in its role as a simple, daily reminder to reduce crime of opportunity, particularly thefts from vehicles and homes. Key Points of Importance: 1. Crime Prevention: Many thefts occur because of unlocked cars or homes. The program encourages people to secure their property every night, especially around 9 PM, which is a common time for such crimes. 2. Routine Building: Creating a consistent habit of checking locks, turning on exterior lights, and securing valuables can significantly reduce the chances of being targeted. 3. Community Awareness: The program fosters a culture of vigilance and responsibility, often accompanied by reminders on social media or community alerts. 4. Support for Law Enforcement: When residents take basic precautions, police can focus on more serious crimes rather than preventable thefts. I would kindly ask that you help us make our community safer by making this your nightly routine. Sean C. Joll Chief of Police ITEM 8 Public Works Work Orders Water Resources Work Orders FY 2024-25 FY 2024-25 Painting 0.8% Building Maint. 14% Utility_Locates Park/ 39% Playground Sewer Collection, Other 14% 10% 12% Sewer Treatment Wetlands / RoadwayMaint. 9% Ponds Tree Maint. 25% Service Orders 2% 6% 25% Water Trash/Litter Distribution 22.1% Stormwater Water 7% Maint. Treatment 10% 10% Total Work Orders - FY 2024-25 350 300 250 200 Orders Entered 150 - Orders Closed 100 50 0 July Aug Sept Oct Nov Dec Jan Feb March April May June ITEM 8 Water Resources = Work Orders 200 150 100 - Entered E Closed 50 July Aug Sept Oct Nov Dec Jan Feb March April May June Public Works - Work Orders 200 150 100 Entered - Closed 50 U H July Aug Sept Oct Nov Dec Jan Feb March April May June Printed 5/12/2025 Town of River Bend ITEM 8 FY 2024-2025 Work Order Report Public Works YTD Pending Orders Entered July Aug Sept Oct Nov Dec Jan Feb March April May June Building Maintenance 31 30 30 29 30 29 31 30 29 30 299 0 Painting 1 3 2 1 2 0 1 0 0 1 11 0 Park/Playground 35 31 33 30 31 32 30 32 31 30 315 1 Roadway Maintenance 19 17 15 13 8 11 13 15 14 13 138 0 Stormwater Maintenance 10 7 12 10 12 9 8 6 5 8 87 0 Trash/Litter 31 31 30 33 31 33 31 28 31 30 309 C Tree Maintenance 9 8 6 5 4 2 4 8 6 1 53 1 Wetlands / Ponds 3 4 3 4 2 1 1 1 1 3 23 0 Other 11 14 16 20 22 19 20 17 12 14 165 1 TOTAL 150 145 147 145 142 136 139 137 129 130 0 0 1400 3 Orders Closed 142 139 140 138 135 131 134 132 125 127 1343 Water Resources YTD Pending Orders Entered July Aug Sept Oct Nov Dec Jan Feb March April May June Sewer Collection 16 15 13 14 12 8 10 12 10 18 128 1 Sewer Treatment 15 14 12 11 12 10 9 10 9 11 113 1 Water Distribution 12 10 9 12 10 12 10 6 7 5 93 0 Water Treatment 13 11 10 14 13 12 15 14 12 14 128 2 Service Orders 20 18 30 35 30 35 40 30 26 45 309 0 Utility Locates 98 66 41 43 31 47 24 43 46 45 484 0 TOTAL 174 134 115 129 108 124 108 115 110 138 U 1255 4 Orders Closed 169 130 110 122 103 120 105 111 107 134 1211 TOTAL July Aug Sept Oct Nov Dec Jan Feb March April May June YTD Orders Entered 324 279 262 274 250 260 247 252 239 268 0 0 2655 Orders Closed 311 269 250 260 238 251 239 243 232 261 0 0 2554 ITEM 8 951 MONTHLY ZONING REPORT ARO MONTH April YEAR 2025 Activity Monthly YTD Total Permit Applications Received 7 75 Permits Issued 7 75 Fees Collected 552.60 4699.20 Violations Noted During Weekly Patrol 20 87 Complaints Received From Citizens 2 8 Notice Of Violations Initiated 10 70 *see details below Remedial Actions Taken By Town 0 0 Detail Summary Address Violation Date Cited 99 Shoreline Sign violation. 2-Apr 250 Pirates Debris 9-Apr 253 Pirates Trailer 9-Apr 4954 S. US 17 Hwy Accessory building w/o permit 11-Apr 302 Carriage House Disrepair; grass 23-Apr 311 Channel Run RV 23-Apr 405 Plantation Trailer 23-Apr 402 Plantation Fence w/o permit 23-Apr 318 Old Pollocksville Tree preservation 23-Apr. Gentry Cove Grass 29-Apr ITEM 9 Town of River Bend OF RIVE 6 1981 - - S E CAROINS Monthly Financial Report Printed 5/12/2025 ITEM 9 This monthly report is provided as an oversgnt/management tool for the Town Council ofthe Town of River Bend. For ease ofreporting, and in order to be consistent with the categories used in the annual budget process, this report. summarizes the revenue and expenses in each ofthe three operational areas ofthe Town. Anyone interested in more detail, orj further explanation ofthe contents ofthis report, is encouraged to contact Finance Officer Mandy Gilbert. Notes The cash balances shown on page one are the amount of cash in each specific accounting fund. These funds are deposited in separate investment accounts. Pooled cash accounts used for operating funds but accounted for, in our internal systems, as individual accounts. Interest attributable to each account is allocated based upon the total rate of return of the account(s). The FY Budget columns represents the original and current budget. As the fiscal year goes on and unforeseen expenses or revenues occur, we need to adjust the budget. The Council does this by formal amendment during a Council meeting. *Asterisked lines represent those budget items that have been amended since adoption. Because this is an annual budget, it is important to note that many lines shown in this report will vary, some significantly, from month to month, and in different times of the year. In many instances, capital payments for current fiscal year projects are made early in the fiscal year and the majority of our ad valorem tax receipts occur in the middle of the fiscal year. This is another reason to maintain an adequate fund balance. Town of River Bend Financial Dashboard Visit our web site tp/www.rverpendncorg/Imance.tm. to view the Financial Dashboard. These dashboards are designed to give the user a quick overview of the status of revenues and expenditures in each of the Town's three major funds as reported in the Monthly Financial Report. Printed 5/12/2025 ITEM 9 Printed 5/12/2025 Town of River Bend Financial Report Fund Cash Balances Fiscal Year 2024 2025 Cash Balances July Aug Sept Oct Nov Dec Jan Feb March April May June General Fund* 1,228,219 1,093,672 1,165,107 1,151,955 1,060,936 1,497,909 1,455,934 1,549,270 1,542,991 1,479,521 2/Powell Bill 54.542 54,542 54,543 109,085 109,086 109,087 3General Capital Reserve 115,788 116,301 116,786 117,258 117,701 118,147 118,578 118,966 119,394 119,808 4 Stormwater. AIA Project (60.000) (60,000) (60,000) 5Law Enforcement Separation Allowance 51,855 52,085 52,302 52,514 52,712 52,912 53,105 53,279 53,470 53,656 6Water Fund" 537,780 572,687 566,785 600.153 592,353 617,104 557,862 599,300 592,639 614,446 7Water Capital Reserve Fund 21,363 21,458 21,547 21,634 21,716 21,798 21,878 21,949 22,028 22,105 8Water AIA Grant Project 9Water Treatment Plant Capital Project (170,926) (171,566) (171,566) (171,566) (171,566) (171,566) (1,966) (1,966) 28,314 (1,966) 10Water Treatment Improvement Project (5,000) (5,000) (5.000) (5,000) 11 Sewer Fund" 755,848 780,999 774,165 808,717 786,280 810,678 807,209 843,695 843,964 871,444 12/Sewer Capital Reserve Fund 25,108 25,220 25,325 25,427 25,523 25,620 25,714 25.798 25,891 25,980 13_Sewer AIA Grant Project = 5,000 14WWTP Capital Projects Fund (1,088) 20,039 (1.770) (1.770) (1,770) (1.088) (1.208) (1,208) (4.984) (1,973) Total Cash and Investments 2,563,947 2,510,894 2,603,222 2,658,865 2,538,429 3,080,599 3,081,190 3,253,170 3,158,707 3,183,021 Truist Cash Accounts 256,552 193,268 370,279 416,883 287,988 508,591 386,355 356,464 292,720 248,119 0 0 *These operating funds have equity in the Truist pooled accounts. In order to obtain more favorable interest rates, the Town deposits funds in the North Carolina Capital Management Trust. We move funds between our cash Cash accounts and these investment accounts to accommodate cash flow for our payables and as revenues are received in ordert to maintain an adequate amount of cash for operational needs while attempting to minimize bank fees and maximize interest revenue. Based upon historical cash flow and current encumbrances, 8% our staff anticipates the level of cash needed to meet our obligations without having to make an inordinate number of transfers between accounts. On the table above, thet term cash includes those funds we hold in accounts in our designated banking institution (currently Truist). We have two accounts with Investments Truist, a Money Market account that pays a competitive rate of interest, and an operating (checking) account from and to which we make all regular payments and 92% deposits. The table below shows the balances of each fund account we have in NCCMT at the end of the month. The chart to the right shows how our funds are apportioned between operating cash and investments. Investments in NCCMT July Aug Sept Oct Nov Dec Jan Feb March April May June 1General Fund 1,084.896 1,012,596 961,623 904.499 941,933 1,214,956 1,293,414 1,402,664 1,389,696 1,394.513 2Powell Bill 3Capital Reserve (General Fund) 115,788 116,301 116,786 117,258 117,701 118,147 118,578 118,966 119,394 119,808 4_Law Enforcement Separation. Allowance 51,855 52,085 52,302 52,514 52,712 52,912 53,105 53,279 53,471 53,656 5/Water Fund 395,194 436,003 422,763 456,482 450,200 472,445 465,562 514,103 502,837 530,546 6/Water Capital Reserve Fund 21,363 21,458 21,547 21,634 21,716 21,798 21,878 21,949 22,028 22,105 7 Sewer Fund 613,190 653,963 632,598 664.166 640,656 666,128 716,585 759,946 752,669 788,293 8 Sewer Capital Reserve Fund 25,108 25,220 25,325 25,427 25,523 25,620 25,714 25,798 25,891 25,980 Total Investments 2,307,395 2,317,626 2.232,944 2,241,982 2,250,441 2,572,007 2,694,835 2,896,706 2,865,986 2,934,902 0 0 Printed 5/12/2025 Town of River Bend ITEM 9 Financial Report 6 General Fund Fiscal Year 2024 2025 Revenue Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FYt to Date PY Original Current Total % Budget %Budget 1Ad Valorem Taxes 980.165 980,165 1,662 13,208 80,104 46.254 41,318 496,514 83,952 181.728 25,352 8.437 978.527 99.8% 104.7% 2/Ad Valorem Taxes -Vehicle 104,400 104,400 13,648 11,069 9,342 16,937 9,882 9,584 9,185 11,770 91,419 87.6% 93.6% 3AnimalLicenses 1,500 1,500 70 40 10 40 120 610 540 590 160 2,180 145.3% 102.0% 4Local Gov't Sales Tax* 431,000 445,312 36,474 45,078 47,502 43,360 43,911 36,212 40,238 44,829 47,683 38,614 423,901 95.2% 85.2% 5Hold Harmless Distribution 112,233 112,233 8,770 11,635 12.469 11,720 11,508 11,126 11,539 11,666 12.901 9,651 112,984 100.7% 89.3% 6Solid Waste Disposal Tax 2,200 2,200 - 542 - 576 - 548 - - 1,665 75.7% 79.2% 7PowellE Bill Fund Appropriation - - - 0.0% 0.0% 8Powell Bill Allocation 101,000 101,000 - 54,542 - - 54,542 - - - - 109,083 108.0% 100.0% 9Beer& Wine Tax 13,225 13,225 - - - 0.0% 0.0% 10Video Programming Tax 47,041 47,041 11,349 12.247 - 11,021 - 34,616 73.6% 72.5% 11Utilities Franchise Tax 116,156 116,156 - 25.708 - 37.370 - 31,352 - 94.430 81.3% 73.1% 12Telecommunications Tax 6,779 6,779 - - 1,683 1,900 - 1,751 - 5,334 78.7% 85.3% 13Court Cost Fees 500 500 27 45 68 68 27 29 27 14 23 9 335 66.9% 84.9% 14/Zoning Permits 7,000 7,000 222 108 571 1,575 362 272 182 519 316 519 4,647 66.4% 160.3% 15Federal Grants" 23,364 6,185 6,185 26.5% 0.0% 16/State Grants - - - - - - - - - - - - 0.0% 0.0% 17/Federal Disaster Assistance - - - - 0.0% #DIM/OI 18/State Disaster Assistance - - - 0.0% 0.0% 19/Miscellaneous 15,000 15,000 358 971 85 72 1,795 360 542 1.472 329 1,081 7.065 47.1% 156.3% 20_Insurance Settlements - 2,916 - - 2,916 #DIV/O! #DIV/O! 21Interest-F Powell Bill 50 50 0 0 0 0 1 1 4 7.7% 0.7% 22Interest - Investments 44,533 44,533 5,087 4.701 4,027 3,878 3,434 4,023 4,460 4,250 5,032 4,817 43.708 98.1% 144.0% 23_Contributions 900 900 660 9 668 74.3% 71.1% 24Widwood Storage Rents 18,144 18,144 1,610 1,636 1,627 1,638 1,617 1,623 1,617 1,617 1,638 1,648 16,271 89.7% 91.3% 25/Rents & Concessions 18,000 18,000 2,020 1,640 1.720 1,680 1,760 1,960 2,100 1,860 1,880 1,760 18,380 102.1% 95.6% 26Sale of Capital Assets - - - - - - - - 0.0% 100.0% 27Sales Tax Refund Revenue - - - - 0.0% 0.0% 28/Trans. from Capital Reserve 72,650 72,650 72,650 - - - - - - - - 72,650 100.0% 100.0% 29Trans. from E.S.A. Fund - - - 0.0% 0.0% 31Appropriated Fund Balance" 321,524 325,155 - - 0.0% 0.0% Total 2.,414,000 2,455,307 129,610 99,437 252,534 122,552 106,428 675,114 155,148 258,628 149,053 78,466 0 0 2,026,970 82.6% 87.2% "Astericked lines represent those budget items that have been amended since Original Budget adoption. #DIV/O! indicates revenue was received, butr not budgeted fori this line item. Printed 5/12/2025 Town of River Bend ITEM 9 Financial Report General Fund Fiscal Year 2024 2025 Expenditures Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FYto Date PY Original Current Total % Exp % Exp 1Governing Body 69,500 69,500 7.551 (873) 4,376 (828) 842 13,839 (236) 14,697 4,658 5,951 49,978 71.9% 42.1% 2/Administration 331,200 331,200 39,126 20,193 29,687 33,340 18,898 43,116 18,970 19,734 25,851 37,657 286,574 86.5% 83.9% 3Finance" 156,500 148,972 15.912 9,092 11,561 20,553 10,088 9.931 9.756 9.247 9.174 13,860 119,175 80.0% 88.6% 4Taxl Listing 14.700 14,700 468 1,060 693 413 4,403 2,064 2,048 487 361 11,996 81.6% 92.5% 5Legal Services 49,000 49,000 814 2.224 2.375 1,733 1,430 1.671 869 3,361 2.512 1,075 18,063 36.9% 72.8% 6Elections 600 600 491 491 81.8% 0.0% Public Buildings" 108,000 84,500 9.610 12.214 6,725 7,021 3,055 3,949 4,657 4,841 3,007 5,851 60,929 72.1% 69.5% 8Police* 840,800 867,795 67,932 101.919 51.735 114.025 53,610 72.469 73,619 53.821 51.360 75,374 715,864 82.5% 71.5% 9Emergency Management 5,800 5,800 2.100 16 16 1,386 343 16 16 61 16 1.366 5,336 92.0% 98.3% 10Animal Control" 18,000 22,555 1,894 1,409 1,579 2.410 1,540 1,367 1,398 1,391 1,386 2.226 16,600 73.6% 79.1% 11 Street Maintenance" 235,000 246,385 11,075 10.421 3,958 8,700 3,890 4.157 5,103 3,691 133,664 7,541 192.200 78.0% 84.5% 12/Public Works" 203,000 218,738 17,632 16,147 16,282 24,162 16,134 16,422 15,757 16,699 17,043 16.153 172,431 78.8% 82.9% 13/Leaf& Limb. Solid Waste 87,500 87,500 8.766 6,538 8,713 1,649 296 20.709 10,206 5,578 251 26.026 88,732 101.4% 89.6% 14 Stormwater Management" 51,200 58,031 2,856 2,149 2,403 3,465 2,826 2,050 11,847 2,086 2.079 3,339 35,100 60.5% 62.5% 15/Waterways & Wetlands 2.900 2,900 50 9 140 134 41 375 12.9% 25.4% 16/Planning & Zoning 60,000 60,000 5,520 3,826 3,834 6,794 3,906 3,795 3,868 3,869 3,942 6,869 46,224 77.0% 80.5% 17/Recreation & Special Events 11,000 11,000 856 520 58 115 695 253 175 60 682 3,415 31.0% 30.9% 18/Parks" 59,500 66,331 3,912 3,314 3,237 4,443 3,434 3,824 3,855 2,608 3,355 4,836 36,819 55.5% 73.5% 19/Transfers 86.757 86,757 86.757 86.757 100.0% 100.0% 20/Contingency 23,043 23,043 0.0% 0.0% Total 2,414.000 2,455,307 282,363 189,058 148,069 229,746 120,821 202,412 162,628 143,948 258,845 209,167 0 0 1,947,056 79.3% 77.0% Capital Debt Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY1 to Date (included above) Original Current Total %E Exp 1Capital Outlay" 264.754 255,254 47.434 47.434 130,168 225.036 88.2% 2/Debt Service Principle 0.0% 3Debt Service -Interest 0.0% "Astericked lines represent those budget departments that have been amended since Original Budget adoption. Printed 5/12/2025 Town of River Bend Financial Report ITEM 9 Water Fund Fiscal Year 2024 2025 Revenue Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date PY Original Current Total % Col %Col Base Charge 280,228 280,228 46,614 283 46,827 378 46,585 198 46,881 164 46,975 381 235,286 84.0% 83.6% Consumption 238,040 238,040 47,308 167 42,159 110 38,260 68 41,581 73 38,836 171 208,732 87.7% 85.7% Other, incl. transfers 23,784 23,784 1,836 6,170 1,760 5,887 8,261 4,733 1,982 6,627 1,932 4,898 44,087 185.4% 210.2% Hydrant Fee 19,215 19,215 19,215 (153) - (262) - (104) (66) - 18,629 97.0% 100.1% Appropriated Fund Bal.* 92,733 155,139 - 0.0% 0.0% Total 654,000 716,406 114,973 6,467 90,746 6,114 93,106 4,894 90,444 6,797 87,743 5,449 0 0 506,735 70.7% 87.2% Expenses Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date PY Original Current Total % Exp % Exp Admin & Finance* 507,000 495,618 46,288 26,810 26,486 35,116 31,657 35,178 25,491 25,572 24,972 38,052 315,623 63.7% 60.6% Supply & Treatment* 69,000 142,788 5,092 3,683 6,240 4,984 2,979 8,142 60,390 3,708 5,041 3,230 103,492 72.5% 43.0% Distribution 58,000 58,000 31,698 174 715 118 292 829 997 412 2,089 554 37,878 65.3% 92.9% Transfers / Contingency 20,000 20,000 20,000 - - 20,000 100.0% 0.0% Total 654,000 716,406 103,079 30,667 33,442 40,218 34,928 44,149 86,878 29,692 32,102 41,837 0 0 476,992 66.6% 58.7% Capital Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date (included above) Original Current Total % Exp Capital Outlay" 2,500 73,500 - - - - - - 54,432 - 1,137 611 56,180 76.4% Cash Balances July Aug Sept Oct Nov Dec Jan Feb March April May June Water Fund 537,780 572,687 566,785 600,153 592,353 617,104 557,862 599,300 592,639 614,446 Water Capital Reserve Fund 21,363 21,458 21,547 21,634 21.716 21,798 21,878 21,949 22,028 22,105 Water Produced July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date Limit Total Gallons 9,722,000 8,194,000 8,904,000 11,510,000 9,999,000 10,160,000 9,738,000 8,394,000 9,551,000 9,328,000 95,500,000 Average daily gallons 925,000* 313,613 264,323 296,800 371,290 333,300 327,742 314,129 299,786 308,097 310,933 0 0 314,001 * This is the permitted daily limit. Printed 5/12/2025 Town of River Bend Financial Report ITEM 9 Sewer Fund Fiscal Year 2024 2025 Revenue Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date PY Original Current Total % Col % Col Base Charge 297,179 297,179 49,204 353 49,504 447 49, 146 314 49,433 225 49,569 464 248,658 83.7% 83.6% Consumption 337,525 337,525 61,256 279 57,924 158 53,071 149 58,439 93 53,692 104 285,165 84.5% 82.8% Other, incl. transfers 18,261 18,261 2,806 4,143 2,635 4,883 2,522 3,814 2,456 3,619 2.723 4,524 34,125 186.9% 261.2% Appropriated Fund Bal. - 67,035 58,441 - 0.0% 0.0% Total 720,000 711,406 113,266 4,775 110,062 5,488 104,739 4,277 110,328 3,937 105,984 5,092 0 0 567,948 79.8% 94.1% Expenses Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FYt to Date PY Original Current Total % Exp % Exp Admin & Finance" 502,000 490,618 51,282 26,849 27,922 36,659 31,393 41,192 27,994 27,145 26,247 33,938 330,620 67.4% 63.4% Collection* 58,000 55,788 5,560 3,189 2,563 3,754 2,865 1,050 1,908 1,914 1,126 141 24,070 43.1% 57.4% Treatment 135,000 135,000 5,990 5,886 12,789 8,975 15,557 8,261 6,471 13,168 6,474 18,260 101,831 75.4% 74.1% Transfers I Contingency" 25,000 30,000 25,000 5,000 30,000 100.0% 0.0% Total 720,000 711,406 87,832 35,924 43,274 49,389 49,815 50,502 36,373 42,226 33,847 57,339 0 0 486,521 68.4% 64.5% Capital Fiscal Year Budget July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date (included above) Original Current Total % Exp Capital Outlay 2,500 2,500 - - - - - - - - - - - 0.0% Cash Balances July Aug Sept Oct Nov Dec Jan Feb March April May June Sewer Fund 755,848 780,999 774,165 808,717 786,280 810,678 807,209 843,695 843,964 871,444 Sewer Capital Reserve Fund 25,108 25,220 25,325 25,427 25,523 25,620 25,714 25,798 25,891 25,980 Wastewater July Aug Sept Oct Nov Dec Jan Feb March April May June FY to Date Treated Limit Total Gallons 2,885,000 3,420,000 3,032,000 3,286,000 3,269,000 3,424,000 3,505,000 2,682,000 2,834,000 2,653,000 30,990,000 Average daily gallons 330,000* 93,065 110,323 101,067 106,000 108,967 110,452 113,065 95,786 91,419 88,433 0 0 101,857 * This is the permitted daily limit. ITEM 9 TOWN OF RIVER BEND BUDGET ORDINANCE AMENDMENT: 24-B-04 FISCAL YEAR 2024 - 2025 BE IT ORDAINED byt the Council of the Town of River Bend, North Carolina that the 2024-2025 Budget Ordinance as last amended on December 5, 2024, be amended as follows: Summary General Fund 2,455,307 General Capital Reserve Fund 89,007 Law Enforcement Separation Allowance Fund 515 Water Fund 731,736 Water Capital Reserve Fund 20,215 Sewer Fund 724,636 Sewer Capital Reserve Fund 25,250 Total 4,046,666 Section 1. General Fund 24-B-04 PROPOSED Anticipated Revenues CHANGES AD' VALOREM Taxes 2024-2025 980,165 AD' VALOREM Tax-Motor Vehicle 104,400 Animal Licenses 1,500 Sales" Tax 1% Article 39 205,910 Sales" Tax: 1/2% Article 40 121,885 Sales" Tax: 1/2% Article 42 102,881 Sales" Tax Article 44 14,636 Sales Tax Hold Harmless Distribution 112,233 Solid Waste Disposal Tax 2,200 Powell Bill Allocation 101,000 Beer and' Wine Tax 13,225 Video Programming Sales Tax 47,041 Utilities Franchise Tax 116,156 Telecommunications Sales Tax 6,779 Court Refunds 500 Zoning Permits 7,000 Federal Grant 23,364 Miscellaneous 15,000 Interest- Powell Bill Investments 50 Interest-General Fund Investments 44,533 Contributions 900 Wildwood Storage Rents 18,144 Rents & Concessions 18,000 Sale of Fixed Assets Transfer From Capital Reserve Fund 72,650 Appropriated Fund Balance 325,155 Total 2,455,307 Page 1 of 5 ITEM 9 Section1. General Fund (continued) 24-B-04 PROPOSED Authorized Expenditures CHANGES Governing Body 69,500 Administration (salaries and benefits) 333,200 2,000 Finance (salaries and benefits) 150,172 1,200 Tax Listing 14,700 Legal Services (transfer to other depts.) 36,225 (12,775) Elections 600 Police 867,795 Public Buildings 84,500 Emergency Services 5,800 Animal Control (salaries and benefits) 23,505 950 Street Maintenance (salaries and benefits) 248,760 2,375 Public Works (salaries and benefits) 222,063 3,325 Leaf & Limb and Solid Waste (fees for remainder offi fiscal year) 97,075 9,575 Stormwater Management (transfer to other depts.) 49,956 (8,075) Wetlands and Waterways 2,900 Planning & Zoning 60,000 Recreation & Special Events 11,000 Parks & Community, Appearance (salarles and benefits) 67,756 1,425 Contingency 23,043 Transfer To General Capital Reserve Fund 86,757 Transfer To L.E.S.A. Fund 0 Total 2,455,307 0 Section2. General Capital Reserve Fund Anticipated Revenues contrputions from General Fund 86,757 Interest Revenue 2,250 Total 89,007 Authorized Expenditures Transfer to General Fund 72,650 Future Procurement 16,357 89,007 Section3. Law Enforcement Separation Allowance Fund Anticipated Revenues: Contributions from General Fund Interest Revenue 515 Total 515 Authorized Expenditures: Separation Allowance Future LEOSSA Payments 515 Total 515 Page 2of 5 ITEM 9 Section4. Water Fund 24-B-04 PROPOSED Anticipated Revenues CHANGES Utility Usage Charges, Classes 1 & 2 202,039 Utility Usage Charges, Classes 3 & 4 19,024 Utility Usage Charges, Class 5 11,651 Utility Usage Charges, Class 8 5,326 Utility Customer Base Charges 280,228 Hydrant Availability Fee 19,215 Taps & Connections Fees (recognize revenue earned) 4,050 2,800 Nonpayment Fees 10,500 Late payment Fees 7,774 Interest Revenue (recognize revenue earned) 16,790 12,530 Sale of Capital Asset Appropriated Fund Balance 155,139 Total 731,736 15,330 Authorized Expenditures Administration & Finance [1] (salaries and benefits & correct labor alloc) 510,948 15,330 Operations and Maintenance 200,788 Transfer To Fund Balance for Capital Outlay Transfer To Water Capital Reserve Fund 20,000 Total 731,736 15,330 [1] Portion of department for bond debt service: 134,691 Section5. Water Capital Reserve Fund Anticipated Revenues Contributions From Water Operations Fund 20,000 Interest Revenue 215 Total 20,215 Authorized Expenditures Future Expansion & Debt Service 20,215 Page 3 of 5 ITEM 9 Section6. Sewer Fund 24-B-04 PROPOSED Anticipated Revenues: CHANGES Utility Usage Charges, Classes 1 & 2 260,280 Utility Usage Charges, Classes 3 & 4 40,743 Utility Usage Charges, Class 5 25,677 Utility Usage Charges, Class 8 10,825 Utility Customer Base Charges 297,179 Taps & Connection Fees 1,250 Late payment Fees 8,251 Interest Revenue (recognize revenue earned) 21,990 13,230 Sale of Capital Asset Appropriated Fund Balance 58,441 Total 724,636 13,230 Authorized Expenditures: Administration & Finance [2] (salaries and benefits & correct labor alloc) 503,848 13,230 Operations and Maintenance 190,788 Transfer to Fund Balance for Capital Outlay ) Transfer to Sewer Capital Reserve Fund 25,000 Transfer to Sewer AIA Grant Project 5,000 Total 724,636 13,230 [2] Portion of department for bond debt service: 116,309 Section7. Sewer Capital Reserve Anticipated Revenues: Contributions From Sewer Operations Fund 25,000 Interest Revenue 250 Total 25,250 Authorized Expenditures: Future Expansion & Debt Service 25,250 Page 4 of 5 ITEM 9 Section 8. Levy ofTaxes There is hereby levied a tax at the rate of twenty-four cents ($0.24) per one hundred dollars ($100) valuation of property as listed for taxes as of January 1, 2024, for the purpose of raising the revenue listed as "Ad' Valorem Taxes 2024-2025" in the General Fund Section 1 of this ordinance. This rate is based on a valuation of $410,950,000 for purposes of taxation of real and personal property with an estimated rate of collection of 99.38%. The estimated collection rate is based on the fiscal year 2022- 2023 collection rate of 99.38% by Craven County who has been contracted to collect real and personal property taxes for the Town of River Bend. Also included is a valuation of $43,500,000 for purposes of taxation of motor vehicles with a collection rate of 100% by the North Carolina Vehicle Tax System. Section 9. Fees and Charges There is hereby established, for Fiscal Year 2024-2025, various fees and charges as contained in Attachment A of this document. Section 10. Special Authorization of the Budget Officer A. The Budget Officer shall be authorized to reallocate any appropriations within departments. B. Thel Budget Officer shall be authorized to execute interfund and interdepartmental transfers in emergency situations. Notification of all such transfers shall be made to the Town Council at its next meeting following the transfer. C. Thel Budget Officer shall be authorized to execute interdepartmental. transfers in the same fund, including contingency appropriations, not to exceed $5,000. Notification of all such transfers shall be made to the Town Council at its next meeting following the transfer. Section 11. Classification: and PayPlan Cost of Living Adjustment (COLA) for all Town employees shall be 3.7% and shall begin the first payroll in the new fiscal year. The Town Manager is hereby authorized to grant meriti increases to Town employees, when earned, per the approved Pay Plan. Section 12. Utilization of the Budget Ordinance This ordinance shall be the basis of the financial plan for the Town of River Bend municipal government during the 2024- 2025 fiscal year. The Budget Officer shall administer the Annual Operating Budget and shall ensure the operating staff and officials are provided with, guidance and sufficient details to implement their appropriate portion of the budget. Section 13. Copies oft this Budget Ordinance Copies of this Budget Ordinance shall be furnished to the Clerk, Town Council, Budget Officer and Finance Officer to be kept on file byt them fori their direction ini the disbursement of funds. Adopted this 15th day of May, 2025. Mark Bledsoe, Mayor Attest: Kristie. J. Nobles, Town Clerk, MMC, NCCMC Page 5 of 5 ITEM 9 TOWN OF RIVER BEND WASTEWATER TREATMENT PLANT CAPITAL PROJECTS FUND ORDINANCE AMENDMENT #4 BE IT ORDAINED by the Council of the Town of River Bend, North Carolina, that the Wastewater Treatment Plant Capital Projects Fund Ordinance as last amended on October 17, 2024, be amended as follows: Section 1. The following amounts are hereby appropriated for the operation of a Town Capital Projects Fund fori the enhancement of the Wastewater Treatment Plant: CAPITAL PROJECTS FUND Revenues: Changes State Fiscal Recovery Fund Grant 9,108,500 State Direct Appropriation 5,112,650 5,112,650 14,221,150 5,112,650 Expenditures: Wetlands Mitigation 54,000 ngnering/Adminstation 851,500 Construction 12,733,000 4,530,000 Contingencies 582,650 582,650 14,221,150 5,112,650 Section 2. It is estimated that revenues in the amounts indicated in the foregoing schedule will be available to support the foregoing appropriations. Section 3. The Finance Officer is hereby authorized to maintain an appropriate Fund Chart of Accounts. Section 4. Copies of this Ordinance shall be furnished to the Clerk, Town Council, Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Section 5. The capital projects funds are appropriated pursuant to section 13.2 of Chapter 159 of the General Statutes of North Carolina; therefore, appropriations do not lapse at the end oft the fiscal year and are available for the duration of the project, estimated to be eighteen months, unless subsequently amended by Council action. Adopted this 15th day of May, 2025. Mark Bledsoe, Mayor Attest: Kristie J. Nobles, Town Clerk, MMC, NCCMC ITEM 9 TOWN OF RIVER BEND RESOLUTION OF TENTATIVE AWARD WHEREAS, the Town of River Bend, North Carolina has received bids, pursuant to duly advertisement of notice therefore, for construction of the Wastewater Treatment Plant Enhancements Phase I, and WHEREAS, Rivers and Associates, Inc. in its role as consulting engineers for the project, have reviewed the bids; and WHEREAS, State Utility Contractors, Inc. was the lowest bidder for the project, in the total bid amount of $12,733,000.00; and WHEREAS, the consulting engineers recommend TENTATIVE AWARD to the lowest bidder. NOW, THEREFORE, BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of $12,733,000.00 Name of Contractor Amount 1.State Utility Contractors, Inc. $12,733,000.00 BE IT FURTHER RESOLVED that such TENTATIVE AWARD is contingent upon the approval of the North Carolina Department of Environmental Quality. Adopted this the 15th day of May, 2025 Mark Bledsoe, Mayor (Seal) Attest: Kristie Nobles, Town Clerk ITEM9 Rivers ENGINEERS PLANNERS SURVEYORS LANDSCAPE ARCHITECTS & ASSOCIATES, INC. May 1, 2025 Mr. Delane Jackson Town Manager 45 Shoreline Drive River Bend, NC 28562 SUBJECT: Town of River Bend Wastewater Treatment Plant Enhancements = Phase I Tentative Recommendation of Award Rivers Project No. 2022129 Dear Mr. Jackson, An initial advertisement for this contract was published in Greater Diversity, The Sun Journal, and online at Construct Connect plan room, and both Rivers and Associates, Inc. and the Town of River Bend's websites. Additionally, the advertisement was e-mailed directly to ten (10) contractors. Three (3) contractors requested and were provided plans and specifications for the project. The initial bid opening was held on Thursday, April 3rd, 2 2025 at 2:00 P.M. at the Town of River Bend Town Hall. Unfortunately, the project did not meet the required three bid minimum to publicly open bids. A second bid date was scheduled for April 17th, 2025 at the same time and location. Ultimately, only one (1) bid was received from State Utility Contractors, Inc. The bid was subsequently opened and read aloud. The bids received is as follows: Bidder Base Bid Price Base Bid Less Deduct Alternates State Utility Contractors, Inc. $13,787,000.00 $12,752,000.00 The Bid Schedulei included one (1) add alternate item to remove and dispose ofthe existing blowers and air piping from within the building in which they are currently housed. The Contractor listed a bid amount to perform this work of $10,000.00 which would be added to the final bid price. The new blowers to be installed as part of this project are located on an exterior pad. Therefore, ift the Town accepts this add alternate as part oft this contract, it would free up the blower building to be used for other purposes. 107 E. Second Street, Greenville, NC 27858 # PO Box 929, Greenville, NC 27835 Phone: 252-752-4135 : Fax: 252-752-3974 NCBELS Lic. No. F-0334 wafwerandisodiatescom NCBOLA Lic. No. C-312 ITEM 9 River Bend WWTP Enhancements Phase I Page 2 Tentative Recommendation of Award May 1, 2025 The Bid Schedule also included a number of alternates for various treatment equipment such as the positive displacement blowers, preliminary treatment unit, etc. For these items, bidders were instructed to list a base bid price and an alternate price for a specific equipment manufacturer. This method gives the Town flexibility to select the alternate manufacturer and associated price for major equipment items. However, there was only one (1)i instance where the base bid and alternate price differed. Bid Item 17a and 17b were for the Positive Displacement Blower Package System. The base bid price was $384,000.00 (Gardner Denver), and the alternate bid price was $488,000.00 (Atlas Copco). Following the bid opening, it was determined that Atlas Copco mistakenly included the price for Dissolved Oxygen sensors and associated electrical/controls in their bid price. These sensors and controls are not within the scope of the Phase I improvements. The attached Memorandum of Negotiation documents a negotiated change of equipment cost and supply. Given that 1) State Utility Contractors, Inc. was the sole and apparent low bidder, 2) the funds required to construct the project exceed the available funds originally budgeted for the project, 3) the Town and Apparent Low Bidder are allowed to negotiate a modified scope and price, and 4) Atlas Copco participated in the original project design, the Engineer recommends the Owner accept the revised Atlas Copco price of $355,000.00. This reduces the overall project cost by $29,000.00. The final type of Alternate included in the Bid Schedule were three (3) deduct alternates. These were added to the bid document via Addendum. These items include equipment, materials and labor that could potentially be removed from the contract in order to reduce the overall cost. These items of equipment are not absolutely required at this time to maintain overall treatment functionality, nor would their removal affect the Town's ability to meet their discharge permit limits. Rather, they are beneficial modifications that would provide improved operational capability and additional service life to the treatment plant, The deduct alternates included (1) the influent flow meter and vault, the package preliminary treatment unit, piping, electrical and associated equipment; (2) rehabilitation ofthe surge dosing tank and replacement ofthe new. surge dosing pumps, including piping, electrical and associated equipment; and (3) the reaeration basin, non-potable water system, effluent flow meter, piping, electrical and associated equipment. Accepting all three oft the deduct alternatives would result in a savings of $1,035,000.00 from the base bid price as outlined above. If these items are removed from this contract, they can be added to the scope oft the future Phase II improvements. P-MimiRiwer_BendwwT,02ahaemm.D2D3ADMNCCam_Ombonla_Town Manager_ Tentative Recommendation of Award,20250501.docx ITEM 9 River Bend WWTP Enhancements - Phase I Page 3 Tentative Recommendation of. Award May 1, 2025 Enclosed with this letter is a copy ofthe certified Bid' Tabulation, the Memorandum ofNegotiation, and a copy of the Contractor's Qualification data as outlined in Article 3 of the Instructions to Bidders. Based on the Bid Tabulation and the qualification information provided, Rivers and Associates recommends that the Town make tentative award of the Contract to State Utility Contractors, Inc. on the basis oft the following items: Base Bid Less Deduct Alternatives $12,752,000.00 Less Savings from Memo ofNegotiation* ($29,000.00) Plus Add Alternate Item $10,000.00 Total Amount Recommended for Award $12,733,000.00 * Refer to attached Memorandum ofl Negotiation relative to Bid Item 17a - Positive Displacement Blower Package System (Treatment Units #1-2, EQ Basin & Reaeration Basin) - Base Bid. The Total Amount Recommended for Award exceeds the funding amount of $9,108,500 previously awarded by the Division of Water Infrastructure (SRP-W-ARP-0241). As such, this recommendation of tentative award is contingent upon the Town securing and/or reallocating additional funding to cover the difference, including 5% contingencies. Total Amount Recommended for Award $12,733,000.00 Plus 5% Contingencies $636,650.00 Plus Technical Services $851,500.00 Total $14,221,150.00 Less SRP-W-ARP-0241 Funding Amount ($9.108.500.00) Additional Funding Required $5,112,650.00 Ifyou have any questions or concerns regarding this project, please call Mr. Greg Churchill, P.E. or myself at (252) 752-4135. Thank you for this opportunity to serve the Town of River Bend. We look forward to assisting you during the construction phase of the project. Sincerely, Kui hyp Kevin Cooper, P.E. Project Engineer Enclosures cc: Gregory J. Churchill, P.E., Rivers and Associates (w/o enclosures) Rivers File 2021031-C (w/ enclosures) P:MuniRiver BmewwT.02alimemOIDAAIDMAINCONCCm.Ouboatat.Jowm Manager_ Tentative Recommendation of Award,20250501.docx ITEM 10 EWAB May 5th, 2025 Chairman Hall called the meeting to order at 7:00 PM. There was a quorum of members present. There were no visitors. The minutes for the April 7th, 2025, meeting were approved. Councilman Leonard gave a council update and answered members questions. Old Business: Still working to provide fishing line recycling containers, EWAB will make and install the containers. Updated information on having waterways clean up including local Scouts. New Business: Councilman Leonard asked EWAB to conduct a sounding of the waterways. Discussion about purchasing tee shirts for EWAB members. Volunteer Hours:9 The next meeting will be on Julu 7th, 2025, at 7 PM in the small conference room in the municipal building. The public is welcome to attend. The meeting adjourned at 7:33 PM ITEM 11 River Bend Planning Board report May 2025 The Planning Board met on May 1st at 6:00 pm in the Community building. Chairman Lippert called the meeting to order. There was no public comment. The usual reports were given. Board members were given a copies oft the proposed Aare Creek development plans to study. Manager Jackson gave a slide presentation summarizing the newly submitted plans. The plans are for the construction of 132 new homes on lots averaging 18 thousand square feet. Brian Ketchem, vice president of operations for Ellis Development was on hand to answer questions. Robert Davis, who still owns the approximately 73 acres on Old Pollocksville Road was also present. Board members asked a few questions, which Mr. Ketchem answered. Nobody in the audience had any comments. The complete plans for the development are available to the public in the Town Hall board room. Under new business there was discussion of the town's fence ordinance with particular focus on corner properties and what constitutes a front yard in those situations. The board was instructed to be ready to vote on the two items discussed at the meeting at the next meeting, which is set for June 5th. As always, all citizens are invited to attend. ITEM 12 River Bend Community Organic Garden (RBCOG) Monthly Report for Town Council = 5/7/25 April Activity Spring planting is complete. Garden workdays take place twice monthly. A daily work schedule is updated monthly. Gardeners labored 268 hours in March. The spring plant sale was very successful. Garden tours were conducted and several visitors expressed interest in volunteering. Unsold plants will be donated to the Master Gardeners who are holding their plant sale on May 17.. The next meeting is scheduled for June 2, 2025 at 1:30 pm in the Municipal building. Guests are always welcome at the meetings and in the garden. bjm-5/5/25