LOUISBURG NOE RTH CAROLINA ChammingSine1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX October 17, 2022 1. Roll Call Rogers 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor a. September 19, 2022 Regular Meeting P.3-7 b. September 19, 2022 Closed Session 6. Resolutions a. NCDOT 2024-2033 State Transportation Improvement Plan Mayor P.8-10 b. FY23 Pay & Classification Plan Amendment Jones P.11-13 C. Resolution Awarding Contract for South Elm & South Slayter P.14-15 Church Streets Sidewalk Project d. Resolution Supporting the Town's Application for the NC Wilkins P.16-17 Rural Transformation Grant Program 7. Public Hearings Slayter P.18-45 a. Rezoning of 643 NC Hwy 39 S from Low Density Residential (R-1) to Neighborhood Commercial (B-3) b. Rezoning Tax Parcel 018293, Greenhill Phase 4 from Agriculura-Residemntial (A-R) to Low Density Residential (R-1) 8. Ordinance to Rezone 643 NC Hwy 39 S from Low Density Residential Slayter P.19-20 (R-1) to Neighborhood Commercial (B-3) 9. Ordinance to Rezone Tax Parcel 018293, Greenhill Phase 4 from Slayter P.27-28 Agrculura-Residential (A-R) to Low Density Residential (R-1) LOUISBURG NOI RTH CAROLINA ChermingSine1779 10. Order for Application to Issue Special Use Permit for Planned Slayter P.47-50 Unit Development, Tax Parcel 018293, Greenhill Phase 4 [Evidentiary Hearing] 11. Discussion of College Street Improvement Project Stein 12. Discussion of Audio/Video Recording ofTown Council Meetings Stein 13. Administrator's Report Barlow P.51-70 14. Mayor's Report Mayor 15. Police & Fire Report Barlow P.71-72 16. Public Comment Mayor 17. Council Comments Mayor 18. Closed Session Mayor a. 143-318.11 (a)(6) - Personnel 19. Adjourn MINUTES LOUISBURG TOWN COUNCIL September 19, 2022 The Town Council met on Monday, September 19, 2022 at 7:30 PM at the Town of Louisburg's Operations Center. Mayor Christopher Neal, Council Members Bobby Dickerson, Emma Stewart, Silke Stein, Mark Russell, Betty Wright and Tom Clancy were present. Interim Town Administrator John Barlow and Assistant Town Administrator Ray Patterson were also in attendance. Council Member Wright gave the Invocation following the roll call. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance to the United States. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the agenda. Council Member Stein made a motion to accept the agenda; seconded by Council Member Stewart. The motion passed without objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion on the minutes of the August 15 regular Town Council Meeting and closed session meeting. A motion was made by Council Member Stein to approve the minutes, with the correction to the regular meeting minutes that comment regarding revenue for the Workspace was over a three-year period not one year. Council Member Wright seconded the motion and motion passed without objection. PRESENTATIONS Emilee Johnson, Executive Director of Operations for Maria Parham was recognized by the Mayor, who thanked the community for their support, and also expressed that Maria Parham would like to play an active role in the community. They have recently provided support for a blood drive at the Senior Citizen's Center and participated in the National Night Out. She can be reached by calling 252- 436-1738. Maria Parham's Louisburg location consists of 33 psychiatric beds. 13 beds are designated as geriatric beds for patient 55 and over, the remaining 20 are for other adult patients. The emergency department is currently serving 35-40 patients a day. The hospital is also providing outpatient laboratory and radiology services. Maria Parham currently has one physician office that offers primary care and specialty care that includes GI, orthopedics, urology and general surgery. A second location offering OB services is scheduled to open in Louisburg later this year. She thanked the Council for the opportunity to appear and address the group. The Mayor recognized Representative Matt Winslow. He presented information about an organization designed to help start and grow small businesses. The Committee of 100 offers applicants funding for down payments as well as acting as the primary lender for small loans. Their purpose is to bring and grow small business in Franklin County. He stated Monique Wilkins, Economic Development Coordinator, can assist in contacting either him or the organization. 3 PROCLAMATION Mayor Neal stated that the Constitution ofthe Unites States is our most important document. He urged everyone to take time to read and study our constitution. Mayor Neal read the proclamation designating September 17 through September 23 as Constitution Week. PUBLIC HEARINGS Mayor Neal requested a motion to open up the Public Hearing portion oft the agenda. A motion was made by Council Member Clancy with a second by Council Member Stewart to open for Public Hearings. The motion passed without objection. Mayor Neal then called on Mr. Philip Slayter, Town Planning Director, to introduce the items. Mr. Slayter began with a brief overview of Item a, Zoning Map Amendment of Tax Parcels 017537, 046687, 01859, 047286, 047287 & 047288 [Ed. Note: aka College Park] from Low Density Residential (R-1) to Planned Development District (PDD). He summarized the elements of the proposed project and gave highlights provided in his staff report. He concluded by stating the project was compliant with the Town's Comprehensive Plan and received a favorable recommendation from the Planning Board. Mayor Neal then asked if any council member had questions for Mr. Slayter. Council Member Clancy asked what the setbacks were. Mr. Slayter replied that they will vary but generally the front setback will be 15' feet in the front, 5' on the side and 10 in the rear yard; whereas, the more commonly used R-1 residential district calls for a 30' in the front yard side back. Council Member Stewart asked who were the homebuilders. Mr. Slayter replied that Windjam Development is present and will be acting as the homebuilder. Council Member Stein asked why this parcel was not in the Historic District. Mr. Slayter stated he did not know the history of how the boundaries were established in early 2000s but assumed that because there was no development on site at the time, a determination was made to only include of the front portion of the property as it seemed to be most likely developed. With no further questions by Council, the Mayor then recognized the Developer of College Park Mr. Paul Munana of the Merit Group. Mr. Munana introduced his team, Mr. Adam Jolly, Mr. Scott Murray and Windjam Development (Homebuilder). Using a display graphic, he proceeded to review the elements ofthe project: explaining the layout, impact on the watershed, relationship to the Historic District, designation of the park and open space, creation of the HOA and the traffic assessment. At which point, the Mayor asked Council for any questions they may have ofthe Developer. Council Member Stein asked what type of development was proposed. Mr. Munana replied single- family residential. Council Member Stein followed up with whether vinyl siding was to be used. Mr. Munana replied no that the siding would be either hardi-plank or cement board. Ms. Jennifer Scott, Windjam legal counsel, interjected that there would be strict architectural guidelines applied to the project. Council Member Stewart asked what was the probable square footage of the homes and their designs. Ms. Scott replied that there would be a range of 1500 square feet and up with some 6 to 8 design alternatives available. Council Member Dickerson asked ift townhomes were to be a part oft the development. Ms. Scott replied no. She went on to state that the anticipated start date for construction would be early 2024 with permitting hopefully complete in March 2023. Council Member Stewart asked how would the design guidelines be administered. Ms. Scott replied that the Developer would set up the Home Owners Association and would act as the HOA up to a period; whereby, it would be turned over the property owners. During that period, the Developer would H function as the design review board and that the restrictive covenants would prescribe the architectural controls. Council Member Stein followed up how garbage pick-up would operate. She replied the Town would be providing that service but would control were the push carts would be kept. Council Member Stein asked if Windjam Development could share what the price ofthe units would be. Ms. Scott said it would range from the high $300s to $500s depending on owner design choices. With no additional questions from Council, the Mayor asked if anyone else wished to speak. Mr. Sean Kingsley of 621 North Main Street rose and asked if these units will be owner or renter occupied. Mr. Munana responded by stating that the goal is owner-occupied. Ms. Anne Brown of 301 Edgewood Drive was recognized. She expressed the opinion that given the open space and right-of-away land set-asides that three units per acre was too many. Ms. Carolyn McCleod was recognized and expressed her concern about the additional traffic generated by the development. In response, Mr. Munana stated that the traffic study conducted by Kimerly-Horn identified that the capacity of North Main could easily absorb the additional traffic generated by the development as it operates well below its design capacity. With no further questions from the audience on this topic, the Mayor recognized Mr. Slayter to review the next item, Item b., that is the text amendment to the Subdivision Ordinance that allows for the Town to waive the sidewalk requirement in special cases. Mr. Slayter summarized the issue stating that there were isolated cases where requiring a sidewalk in the ETJ area was not cost-effective as these locations were sometimes too remote and offered little chance for future connectivity. There were no comments from the audience. Mayor Neal asked Mr. Slayter to proceed to the next item, item C., the text amendment to allow alternative designs for curb and gutter in the watershed protection area. Mr. Slayter stated that this amendment was prompted by the College Park PDD request. He stated that the provisions of the watershed overlay district allowed for development at a residential density of three dwellings per acre provided the streets did not have curb and gutter. However, the Subdivision Ordinance did not allow for modifying the curb and gutter requirements for major subdivisions which set up a conflict. To remedy this issue and make allowances for development in the Watershed Protection Area, this amendment would allow for changes to the curb and gutter requirements, but not to apply Town-wide. There were no comments from the public. Mayor Neal asked for a motion to close the public hearing portion of the agenda. A motion was made by Council Member Mark Russell with a second by Council Member Betty Wright. ORDINANCE TO AMEND THE ZONING MAP Mayor Neal asked Mr. Slayter if he wished to add any more to the rezoning of land known as the College Park Development. Mr. Slayter replied no. The Mayor, in turn, asked Council if fthey had any additional questions. With no more questions, he requested a motion. A motion was read into the record (motion attached) by Council Member Russell with a second by Council Member Wright to approve the rezoning. Ordinance 2022-0-11 passed without objection. ORDINANCE TO AMEND THE SUBDIVISION REGULATIONS Mayor Neal recognized Mr. Slayter regarding this tem and asked if any information was need to be presented. Mr. Slayter replied no. The Mayor, in turn, asked Council if they had additional questions. No questions were raised. With no more questions, he requested a motion. A motion was read into the record (motion attached) by Council Member Stewart with a second by Council Member Dickerson to approve the amendment. Ordinance 2022-0-12 passed without objection. 5 ORDINANCE TO AMEND THE SUBDIVISION Mayor Neal recognized Mr. Slayter regarding this item and asked if any information was need to be presented. Mr. Slayter again replied no. The Mayor, in turn, asked Council ifthey had additional questions. No questions were raised. With no more questions, he requested a motion. A motion was read into the record (motion attached) by Council Member Stewart with a second by Council Member Dickerson to approve the amendment. Ordinance 2022-0-13 passed without objection. ABC BOARD APPOINTMENTS Sean Medlin, Finance Director, presented the Council with a request to re-appoint ABC Board Members Jimmy Burnette set to a three-year term to expire on June 17, 2025 and Johnny Williamson to a three-year term set to expire on May 20, 2025. Council Member Clancy made a motion to approve the appointments; seconded by Council Member Russell. The motion passed without objection. CAPITAL PROJECT ORDINANCE = ELM STREET SIDEWALK PROJECT Council Member Stein made a motion to approve the Elm Street Side Walk Project; seconded by Council Member Dickerson. The motion passed without objection. FIXED ASSEST AND PURCHASE ORDER INCREASE Sean Medlin, Finance Director, presented the Council with a request to increase the fixed asset amount to $1,000. The request also included an increase to purchase order amount to $250.00. Council Member Clancy made a motion to approve the motion; seconded by Council Member Stein. The motion passed without objection. ROLL PURCHASE ORDERS FOR FY 21-22 Sean Medlin, Finance Director, presented the council with a request to re-encumber multiple outstanding purchase orders from fiscal year 2021-2022. This request is a result of supply shortages. Council Member Stein made a motion to approve the request with a seconded by Council Member Dickerson. The motion passed without objection. ADMINISTRATORS REPORT Interim Town Administrator Jon Barlow reviewed his written report which included an update on the cemetery tree trimming and a planned electrical outage that is tentatively planned for October, 28, 2022. The old generator at the police/fire station is still working, no delivery date for the replacement. Mr. Barlow also informed the Council that an appraisal for the Workspace building located at 109 N. Church St should be available no later than September 29, 2022. The Town has closed on the property located at 124 N Main St and the cleanup process can begin. MAYOR'S REPORT Mayor Neal stated that starting in October the Town Council meetings will be held at the Karl T. Pernell Safety Complex. That facility is better equipped with a sound system and projector. PUBLIC COMMENTS Willie Mae Richardson of 118 Jolly Street stated she had recently dropped off a payment in the night drop and was happy to see her previous concerned had been corrected. Mrs. Richardson also requested that the Town provide a place for recycling. (o Bob Elliott of 610 N. Main Street noted that he had asked approximately 3 months ago about an update on the project on College Street; he understood work was supposed to start in the spring. John Barlow and Mayor Neal promised to follow up with him. Bobby Cooper of 701 N. Main Street expressed that the Town needs to be out of the real estate business. He also noted that it appears that board appointments seem to be done unilaterally as recommended by the Mayor. He also bought to the Council's attention that tree limbs are still on the ground at the cemetery which caused an elderly couple to hit a curb resulting in a flat tire. COUNCIL COMMENTS Council Member Wright stated she would like to see more information printed in the Town's newsletter. She gave one example of reminding our utility customers to not pour grease down drains. Council Member Wright also expressed concern about customers who worked during the day and not able to participate in our Customer Appreciation Day. Council Member Russell thanked Mayor Neal for moving the Council meeting to the Karl Pernell Safety Complex. Council Member Russell expressed concern about losing our police officers to other departments and asked for ideas to stay competitive with other markets. Council Member Stein reminded everyone about the upcoming events such as Old Town Christmas Tour and Maude Fest. Council Member Stein asked for volunteers to join the Fire Dept. She thanked everyone who participated with Friday Night on The Tar events and encouraged everyone to makes plans for next year's series. Council Member Stein stated that in light of the recent electric rate increase she found giving away hotdogs and swag bags at the Customer Appreciation Day repulsive. Council Member Dickerson mentioned he had attended a monthly meal hosted by the fire dept. He also attended the 911 ceremony and urged everyone to attend it next year. CLOSED SESSION Council Member Stewart made a motion to move into closed session to discuss 143-318.11 (a)(5) Real Estate Acquisition and143-318.11 (a)(6) Personal; seconded by Council Member Wright. The motion passed without objection. REGULAR SESSION Council Member Clancy made a motion to return to regular session; seconded by Council Member Russell. The motion passed without objection. The Council announced that during closed session it was voted on to purchase a parcel of land at 915 N. Main for a mini park and that Council had accepted the resignation of Carolyn Patterson effective October 1st. ADJOURNMENT Council Member Russell made a motion that the meeting be adjourned; seconded by Council Member Clancy. The motion passed without objection. Submitted Emily Collins, Temporary Town Clerk 7 TOWN LOUISBURG III NORTI H CAROLI I N A Charming Since. 1779 TO: TOWN COUNCIL FROM: Mayor Christopher L. Neal DATE: October 12, 2022 RE: Resolution In Support of the NCDOT 2024-2023 STIP REQUEST: The Town of Louisburg seeks to endorse and support the adoption of the NC Department of Transportation's proposed 2023-2033 Statewide Transportation Improvement Program. BACKROUND: At Franklin County's last Commission meeting, the Commission approved a resolution expressing support for a list of state transportation projects within Franklin County, all of which would help with the needs of traffic needs of the County, as well as, the Town of Louisburg. As a show of community support, I would like the Town Council to also demonstrate our support for those transportation projects that would improve the Town's traffic challenges and help advance our economic progress. COUNCIL ACTION: APPROVE RESOLUTION 8 RESOLUTION NO. 2022-R- [A Resolution to support NCDOT 2024-2033 State Transportation Improvement Plan (STIP)] WHEREAS: 1. The Town ofI Louisburg, NC recognizes the importance of transportation projects and the value of reliable and efficient transportation these provide to our local residents and businesses; and 2. Franklin County is the fourth fastest growing County in the state ofl North Carolina with identifiable infrastructure needs; and 3. The Town of Louisburg has adopted land use plans and ordinances consistent with recommended policies of the North Carolina Department ofTransportation for access management, right-of-way reservation and the allowance of multi-modal transportation; and 4. The Town ofLouisburg supports the inclusion of"Committed" projects within the 2024-2033 State Transportation Plan (STIP) and requests that the North Carolina Board ofTransportation approve projects listed below without delay: 2022; Project ID: HL-0044 Bunn Rd. (SR 1230) Kenmore Ave. to US 401/NC 56 (Bickett Blvd.) in Louisburg. Reduce four lanes to two lanes and construct bicycle and pedestrian improvements. 2023; Project ID: U-6024 Preliminary Engineering Funding for the conversion of Bickett Blvd. from a five-lane section to a four-lane median divided facility with bicycle/pedestrian accommodations. 2023; Project ID: R-3608 Preliminary Engineering Funding for the widening ofUS 401/NC 39 from NC 56 to North Main St. to multi-lanes within Louisburg. 2028; Project ID: R-2814D US 401 from Flat Rock Church Rd. to Fox Park Rd. ROW acquisition to commence in 2028 with construction in 2031; and 5. The Town of Louisburg, NC recommends the following projects be reviewed for inclusion in the 2024-2033 STIP for right-of-way and construction: Project ID: 0-6024, Bickett Blvd. conversion from a five-lane highway to a four-lane median divided highway with bicycle/pedestrian accommodations with an AADT of21,500, and 9 NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The that the Louisburg Town Council does hereby publicly endorse the resolution and requests the support ofNCDOT, Capital Area Metropolitan Planning Organization and Kerr Tar Rural Planning Organization for inclusion of transportation projects as noted above within the 2024-2033 STIP. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE 10 TOWN LOUISBURG III NORTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Virginia Jones, Interim Human Resources Director DATE: October 12, 2022 RE: Creation of a Full-Time Human Resources Director REQUEST: Resolution to amend the Pay and Classification Plan to add a full-time Human Resources Director position for the Town of Louisburg. BACKROUND: A Human Resources Director plays an integral role in any business. The position may be the sole employee in a Human Resources Department, handling all aspects of the human resources function. The Human Resource Director will ensure legal compliance and implementation of the organization's mission and talent strategy. Dutes/Responsbilites: Collaborates with senior leadership to understand the organization's goals and strategy related to staffing, recruiting, and retention. Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs. Administers or oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. Identifies staffing and recruiting needs; develops and executes best practices for hiring and talent management. Conducts research and analysis of organizational trends including review of reports and metrics from the organization's human resource information system (HRIS). Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance. Maintains knowledge oft trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; V applies this knowledge to communicate changes in policy, practice, and resources to upper management. Develops and implements departmental budget. COUNCIL ACTION: APPROVE RESOLUTION 12. RESOLUTION NO. 2022-R- [A Resolution To Amend The Pay & Classification Plan To Add A Full-Time Human Resources Director Position] WHEREAS: 1. The Town of Louisburg FY2022-23 Budget Ordinance was approved to include the Pay & Classification Plan; and 2. The current budget does not contain a full-time Human Resources Director position for the Town of Louisburg; and 3. There is a business need for a full-time Human Resources Director position; and 4. The Town seeks to be competitive and attract a broad pool of qualified candidates for the Human Resources Director position; and 5. The Town Administration has requested to add a full-time Human Resources Director position to the Pay & Classification Plan at a paygrade 19 effective November 1, 2022; and 6. The Town Administrator and Finance Director certify that sufficient funds are available to meet this request. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Interim Town Administrator is authorized to amend the Pay and Classification Plan to add a full-time Human Resources Director position at a paygrade 19. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE L3 TOWN LOUISBURG III NORTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: October 13, 2022 RE: South Elm and South Church Streets Sidewalk Project REQUEST: Award Final Bid for Construction of Sidewalk Project. BACKROUND: This project began with a replacement plan for the water line along South Elm Street that was later combined with improving the sidewalks along both South Elm and South Church Streets. While the water line replacement project was completed last year, the sidewalk work was delayed due to a budgeting issue that was only recently rectified by Council action at its September 2022 regular meeting. Bids were obtained for the sidewalk work with Johnny King Grading as the low bid. Once the sidewalk work is completed, then road repairs can be initiated along South Elm under the Town's current patching contract. COUNCIL ACTION: Approval of Resolution directing the Administrator to execute a contract with Johnny King Grading. 14 RESOLUTION NO. 2022-R- [A Resolution to Award the Final Bid for the South Elm and South Church Streets Sidewalk Project] WHEREAS: 1. The Town of Louisburg replaced an aging waterline along South Elm Street last year, and that funds were also allocated to repair and improve the sidewalks on South Elm Street and South Church Street as part of an overall street rehabilitation effort; and 2. That the Town ofLouisburg solicited bids for the construction of the South Elm and South Church Streets Sidewalk Project and received two bids one from Johnny King Grading and a second from Rian's Paving and Patching, Inc.; and 3. That Rian's Paving and Patching bid was in the amount of $40, 514.50 and Johnny King Grading was in the amount of $37,813.50. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Johnny King Grading's bid in the amount of $37,813.50 meets the bid qualifications is the low bid; and 2. The Town Administrator is hereby directed to execute a contract for the construction oft the sidewalk improvements along South Elm and South Church Streets. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE 15 TOWN LOUISBURG IIII NORTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Monique Wilkins DATE: October 12, 2022 RE: Resolution Supporting the Town's Application to the Rural Transformation Grant Fund REQUEST: Staff seeks Town Council's permission to apply for the NC Department of Commerce's Rural Transformation Grant. BACKROUND: The Department of Commerce announce a new round of grant applications for their Rural Transformation Grant Fund. This program awards eligible jurisdictions up to $950,000 for projects that aid in the economic revitalization of rural communities, especially those with economically distressed Downtowns. Staff is proposing to use this grant opportunity to fund the completion ofthe Main Street Mini Mart as a public use space and community hub for the Downtown District. This grant does not require any matching Town funds. As you may recall, the Town recently purchased the property at 124 N Main Street using American Rescue Plan Act Funds. Our current Brownfields Project funded by the US EPA has permitted our engineering consultants TRC to conduct a Phase 1 Assessment for the property. They have undertaken to complete a Phase 2 assessment including on-site tank removal to be funded using Brownfields grant monies. If awarded, the Town would be positioned to plan, development and rehabilitate the site for a community center or other public space. COUNCIL ACTION: APPROVE RESOLUTION 16 RESOLUTION NO. 2022-R- [A Resolution In Support Of The Town's Application For The NC Rural Transformation Grant Program] WHEREAS: 1. The State of North Carolina, Department of Commerce is seeking Applicants for its Rural Transformation Grant Fund; and 2. The Rural Transformation Grant Fund is a new source of financial support for rural economic development projects in the state; and 3. The Rural Transformation Grant offers a non-local match funding opportunity for downtown revitalization efforts to help strengthen rural communities; and 4. The Town ofLouisburg purchased a recently closed mini-mart at 121 North Main Street with the objective of converting it into a community space for the Town; and 5. The Rural Transformation Grant Fund offers the Town ofLouisburg a means to fund the rehabilitation and renovation of the site and building with state funds; and 6. The Town staff seeks permission to submit an application with the goal of using these funds to revitalize the site and strengthen the economic vitality of Downtown. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Louisburg Town Council directs staff to apply for funds under the Rural Transformation Grant fund for the purpose for renovating the min-mart at 121 North Main Street as a community center and further enhancing the economic viability of Downtown. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE 17 TOWN LOUISBURG III NOE R T H CARO LI I N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: October 14, 2022 RE: Zoning Ordinance Map Amendment REQUEST: Proposed Zoning Map Amendment to change the zoning of Franklin County Tax Parcel 016172 from Low Density Residential (R-1) to Neighborhood Commercial (B-3). The property is located at 643 NC Hwy 39 South. BACKROUND: The Applicant, Mr. Ronald Gary Strickland, seeks to rezone this property to Neighborhood Commercial (B-3) to address its long standing non- conforming status. By non-conforming, the current use of the property, a gift shop, is not allowed within the R-1 zoning district. And while the use of the property as a small scale commercial operation has been the situation for many years, it is considered grandfathered" and allowed to remain in operation provided there is no break in the use for no more than 6 months. This matter should be resolved in favor of the Applicant as the rezoning would be consistent with the Town's Comprehensive Plan and that the proposed zone of Neighborhood Commercial (B-3) would be appropriate for maintaining a low- intensity commercial use. Highway Commercial (B-2) would be nappropriate and not supported for the character of the area. STAFF RECOMMENDATION: APPROVAL PLANNING BOARD RECOMMENDATION: Approved by a vote of 6 - 0, September 8, 2022 COUNCIL ACTION: APPROVAL OF REQUEST 8 At the Adoption of the Ordinance (Item 8) REQUIRED MOTION TO BE READ AS FOLLOWS: "I make a motion to approve the request that the parcel identified by Franklin County Tax ID Number 016172 be approved for rezoning from Low Density Residential (R-1) to Neighborhood Commercial (B-3) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the rezoning contributes to the overall economic well-being of the Town and will result in a more logical and orderly development pattern". AS A MATTER OF COUNCIL RECORD, the following motion was given by Town Council on October 17, 2022. Lori Rogers, Temporary Town Clerk (9 ORDINANCE NO. 2022- [An Ordinance to Amend the Town of Louisburg's Zoning Map.] WHEREAS: 1. The North Carolina General Statues authorize a municipality to adopt Zoning Ordinançes in order to regulate the development and use ofland; and 2. North Carolina General Statues authorize the amendment of local Zoning Ordinances; and 3. The Town of Louisburg has duly adopted a Zoning Ordinance and hereby finds it favorable to amend the Ordinance; and 4. Mr. Ronald Gary Strickland requests Council to rezone 1.3 acres ofland identified as Franklin County Tax Parcel 016172 from Low Density Residential (R-1) to Neighborhood Commercial (B-3). 5. The Louisburg Planning Board voted on September 8, 2022 to recommend in favor of the request on the basis of consistency with Louisburg 2030 Comprehensive Plan; and 6. The Louisburg Town Council, while considering the zoning map amendment, has found that this map amendment is consistent with the goals and policy recommendations cited in the Louisburg Comprehensive Plan because this location is appropriate for low intensity commercial, and corrects a long-standing zoning error; and 7. The Louisburg Town Council has found that the rezoning request is reasonable and in the public interest because the proposed use will result in a more logical and orderly development pattern. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Amends the Louisburg Zoning Ordinance in the form of a Map Amendment as follows: Franklin County Tax ID Parcel 016172 be rezoned from Low Density Residential (R-1) to Neighborhood Commercial (B-3). 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 20 3. Ifany provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of1 the Ordinance which can be given effect without the invalid provision or application and to the end, the provisions oft this Ordinance are severable. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE 24 - % A S à X KING ONEI P EDWARD - 2 NCl39 - a @ - - 2 3 3 - * 22 Town of Louisburg Pianning Board RZ: 2022-9-2 Page 1 Town of Louisburg Planning Board Rezoning 2022-9-2 Applicant: Edward Strickland, Trustee Ronald Gary Strickland Testamentary Trust Property Location: 643 NC Hwy 39 South Tax Parcel ID: 016172 Existing Zoning District: Low Density Residential (R-1) Proposed Zoning District: Neighborhood Commercial (B-3) Background: The applicant, Ed Strickland, has petitioned to rezone this property to Neighborhood Commercial to address a long-standing non-conforming use that should have been more appropriately zoned many years ago. The site, a 1.3 acre parcel at the corner ofRex Place and NCI Hwy 39 South has been used as a small scale retail operation for many years. The current use, a gift shop, has operated there since. July 2021. The site contains a small one story building of approximately 896 square feet in size. On-site parking comprises about 4 paved parking spaces. The use, a retail operation, is non-conforming, because the site is zoned R-1. Because the location has been in operation as a small retail business for many years, the rezoning to a lower order commercial zoning district would bring the site into conformity. The Applicant has indicated that the existing use would remain a gift shop for the future. Comprehensive Plan: The Town's 2030 Comprehensive Plan denotes this area as the Fox Park Residential Focus Area (p.40). The Plan states "Expansion ofsingle-family, institutional, and agricultural uses are supported with a concentration of commercial activity at existing locations - [Emphasis Added]. The expansion ofthe commercial footprint beyond the nodal development ofthese locations should be discouraged". Hence, the Plan's objectives make clear that this location would be appropriate for commercial use but not expanded beyond this parcel at this location. Adjoining Zoning: North: Low Density Residential (R-1) East: Low Density Residential (R-1) West: Low. Density Residential (R-1) South Low Density Residential (R-1) Site Elements: The property is of a square shape with frontage along NC Hwy 39 S. Paved parking is on the site. The grade of the site is flat with no appreciable pooling 23 Town of Louisburg. Planning Board RZ: 2022-9-2 Page 2 of water during rain events. The parking is not curbed and guttered (the use was established before the rule came into effect). The adjacent land uses are residential on two sides and bounded by the NC Hwy 39 S on one side and Rex Place on the fourth side. Recommendations: Staff supports the rezoning. This location has been an operating retail site for many years. And while it should have been rezoned to match the use, the Town never took steps in that direction. The 2030 Plan clearly provides direction that in circumstances where an existing commercial use exists and at a node (the intersection at this location is), the use can remain but not be expanded. That is to say: no additional commercial zoning should penetrate the adjoining neighborhood. The choice of Neighborhood Commercial (B-3) zoning is appropriate for the scale of retail currently in operation. Conversion to Highway Commercial (B-2) should be prohibited in the future. Consistency Statement: The rezoning oft this property to Neighborhood Commercial (B-3) from Agrieulural-Residential is consistent with the 2030 Comprehensive Plan as the Plan stipulates that in this area, existing commercial development at intersections are appropriate but should be limited to the immediate node. This approach provides area residential development with some commercial services without traveling to the core business district for everyday items. Also, this action affirms the goal in the 2030 Plan of promoting accessibility of development by walking as well as reducing traffic congestion. Reasonable and Public Interest Statement: The rezoning is reasonable in that it will: 1) contribute to the overall well- being oft the Town's economic base by increasing the number of residences closer to future commercial services, 2) avoid the obligation of debt by rate payers in order to service the project from extending infrastructure and 3) increase the area building stock by maintaining active uses in locations that are susceptible to high vacancy. Attachments 1. Application Letter 2. Site Map 3. Neighborhood Zoning Map 24 TOWN LOUISBURG III N O R T H C ARO LI I N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: October 13, 2022 RE: Zoning Ordinance Map Amendment REQUEST: Proposed Zoning Map Amendment to change the zoning of Franklin County Tax Parcel 018293 from Agricutura-Residential (A-R) to Low Density Residential (R-1). BACKROUND: The Developer, Greenhill Drive, LLC., is seeking to rezone approximately 60.75 acres located just south of Club Road (Former Golf Course). The project proposes a 174 lot residential development comprising of single- family homes and townhouses. This rezoning request is consistent with the 2030 Comprehensive Plan. It is useful to note that the number of houses allowed under R-1 zoning as proposed would be approximately 111 units; whereas under as Special Use Permit for a Planned Unit Development, the proposal is approximately 174. This difference is largely due to the townhome units and the marginally smaller lots. The Applicant is concurrently seeking a Special Use Permit for the designation to a Planned Unit Development. This project is a continuation of the Greenhill Development (Old Golf Course) which was previously approved for 151 lots, all single-family residential and divided into three phase. This proposed rezoning is for Phase 4 of that project. The layout will have one entrance and exit access along NC Hwy 39 S. An additional entrance will be available at the Club Road intersection which will be a right turn in and right turn out movement. The traffic impact assessment indicates that the use of the two entrances along NC Hwy 39 S will lessen the traffic impact for turning movements along the highway and contribute only 8% of the overall traffic movement at the Hwy 39 S and US 401 Intersection. The project's Phases I-3 will be interconnected with Phase 4 by way of two street interconnections. 25 STAFF RECOMMENDATION: Approval PLANNING BOARD RECOMMENDATION: Approved by a vote of 6 - 0, September 8, 2022 COUNCIL ACTION: APPROVAL OF REQUEST 26 At the Adoption of the Ordinance (Item 9) REQUIRED MOTION TO BE READ AS FOLLOWS: "I make a motion to approve the request that the parcel identified by Franklin County Tax ID Parcel Number 018293 be approved for rezoning from Agricultural- Residential to Low Density Residential (R-1) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as 1) the rezoning is similar to the same zoning classification of the surrounding property, 2) provides more housing choices in a tight residential market, 3) supports the development of land close to the Town's existing infrastructure while avoiding expensive utility extensions, and 4) serves to expand the Town economic base. AS A MATTER OF COUNCIL RECORD, the following motion was given by Town Council on October 17, 2022. Lori Rogers, Temporary Town Clerk 27 ORDINANCE NO. 2022- [An Ordinance to Amend the Town of Louisburg's Zoning Map.] WHEREAS: 1. The North Carolina General Statues authorize a municipality to adopt Zoning Ordinançes in order to regulate the development and use of land; and 2. North Carolina General Statues authorize the amendment ofl local Zoning Ordinances; and 3. The Town ofl Louisburg has duly adopted a Zoning Ordinance and hereby finds it favorable to amend the Ordinance; and 4. Greenhill Drive, LLC requests Council to rezone 60.75 acres ofland identified as Franklin County Tax Parcel 018293 from Agreufura-Residentia (A-R) to Low Density Residential (R-1). 5. The Louisburg Planning Board voted on September 8, 2022 to recommend in favor ofthe request on the basis of consistency with Louisburg 2030 Comprehensive Plan; and 6. The Louisburg Town Council, while considering the zoning map amendment, has found that this map amendment is consistent with the goals and policy recommendations cited in the Louisburg Comprehensive Plan because this area is to designated a residential growth area, and supports the use of the Low Density Residential zoning category to support single-family and townhome development; and 7. The Louisburg Town Council has found that the rezoning request is reasonable and in the public interest because the proposed use will result in a more logical and orderly development pattern. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Amends the Louisburg Zoning Ordinance in the form of a Map Amendment as follows: Franklin County Tax ID Parcel 018293 be rezoned from Agricutura-Residenta (A-R) to Low Density Residential (R-1). 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 28 3. Ifa any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and to the end, the provisions of this Ordinance are severable. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE 29 GH RICH 1 BLUE LIGHT E I à OSEN 6 2 VE s - O a 6 TIVEY F - KEN KING > a A NISI - Ee 5 INNDET 6 EDWARD a - 1o 9 NC39 B - a 9 - / - - A E A PERRY B 6 - - L 30 Town of Louisburg Planning Board RZ 2022-9-1 Page 1 Town of Louisburg Planning Board Rezoning 2022-9-1 Applicant: Greenhill Drive, LLC (Matt Winslow, Agent) Property Location: 500 BIk of NC Hwy 39 South Tax Parcel ID: 018293 Existing Zoning District: Agrcultura-Residenta (A-R) Proposed Zoning District: Low Density Residential (R-1) Background: The applicant, Greenhill Drive LLC, has petitioned to rezone this property to Low Density Residential (R-1) for residential development, specifically, single-family and town-home units. The development is a continuation oft the previously approved Greenhill Project (3 Phases) which is immediately adjacent the site to the north. This rezoning, ifsuccessful, will constitute Phase 4 and at build out will comprise 174 units. The Applicant is concurrently seeking a Special Use Permit to develop the site as a Planned Unit Development. The distinction between R-1 zoning and R-1 zoning with a PUD is the allowable density. Under regular R-1 zoning the housing density is 2.9 dwellings per acre whereas under a PUD option it can be as much as 4 dwelling per acre. The proposal is approximately 3.5 dwelling units per acre. This is allowable given the reduction in lot size and setbacks. This property is in the Town's ETJ. Comprehensive Plan: The Town's 2030 Comprehensive Plan denotes this area Residential Neighborhood Focus Area #7 (p.41). The Plan states "Promotion of single- family development emphasizing variedi housing types that favor planning unit developments are encouraged. Agricultural and low density residential uses should remain as a reserve category until the conversion of property to a higher density or use. Annexation is supported where public utilities are provided". The Plan also recommends a density of3 dwelling unit per acre for which 3.5 units per acre would considered consistent. Adjoining Zoning: North: Low Density Residential (R-1 as a PUD) East: Agrieulural-Residential (A-R) West: Low Density Residential (R-1) South Low Density Residential (R-1) Site Elements: The property is in the shape of a rectangle with frontage along NC Hwy 39 S. Present on the property are several structures (home and related storage 31 Town of Louisburg Planning Board RZ 2022-9-1 Page 2 buildings) fronting along NC Hwy 39 South with the remaining portion oft the property comprised of open pasture with no trees or vegetation. The contour of the property has gentle slopes and is bounded by the Tar River to the east which also contains has floodplains and wetlands. A pond is also present on the western portion of the property fronting NC Hwy 39 South. The property drains eastward toward the Tar River. Planning Elements: Greenhill Phase 4 is a continuation of the Greenhill Development (3 Phases) approved in 2019 by the Town. Phases 1 -3 3 comprised of about 151 lots with Phase 4 comprising 174 lots. Ofthese lots 114 will be ofa single-family design while 60 will be ofa townhome design. Because Phase 4 abuts Phases 1-3, the project design provides for two access points that allow for traffic circulation between the two developments. Each development will have direct access to NC Hwy 39 S; however, the primary access will be through Phase 4 while the access from Club Road (Phases 1 - 3) will be only for right turns in and out. This was in response to concerns about traffic loading near the signalized intersection ofNC Hwy 39 and Bickett Boulevard. The proposed road system will be publicly owned and maintained by the Town upon dedication. The roads will be curbed and guttered along with sidewalks and street trees. The open space requirement is 25 % of the total project area for PUDs; the projected open space need would be approximately 17 ac. The development sets aside 19.15 acres. Water, wastewater and power will be provided by the Town. It is the Applicant's S plan to seek annexation. Storm water will be directed to the rear of the property where two retention ponds are sited. The development will require state permits as well as federal permitting for wetlands. Recommendations: Staff supports the rezoning. This property is in conformity with the Town's recently adopted 2030 Comprehensive Plan. The proposed R-1 zoning classification is an appropriate zoning district for single-family residential and allows for the use of the PUD designation if approved by the Planning Board and Council. This application of the PUD designation will be taken up subsequent to the rezoning decision. The request is an extension of an existing R-1 zoning designation with a previously approved PUD, SO the treatment of this application as R-1 would be an acceptable zoning choice. The provision of the needed infrastructure (water, wastewater and power) is within the Town's capacityto provide service. Access and circulation has been addressed by the applicant through their traffic study that validates the use ofthe Phase 4 entrance as the primary and Club Road as a secondary right -in, right-out access (See P. 10 ofTraffic Assessment). Separate NCDOT approval will be required. 32 Town of Louisburg Planning Board RZ 2022-9-1 Page 3 Consistency Statement: The rezoning oft this property to Low Density Residential (R-1) from Agrieulura-Residential (A-R) is consistent with the 2030 Comprehensive Plan as the Plan states the "promotion ofsingle-family development emphasizing varied housing types that favor planning unit developments are encouraged". The proposed project directly implements this objective through its use of a PUD and inclusion of single-family and townhomes. Reasonable and Public Interest Statement: The rezoning is reasonable in that the proposed zoning classification will: 1) be similar to the surrounding zoning classifications affecting residential land uses; 2) provide more housing in a tight residential market which is called out for in the Town's economic development objectives, 3) supports the development of land close to the Town existing infrastructure network and avoids expensive utility extensions and 4) improves the base for workforce development to support business and industry. Attachments 1. Application Letter 2. Traffic Assessment 3. Proposed Layout (Fold Out Map) 4. Neighborhood Zoning Map 33 Greenhill Drive LLC 8/30/22 Louisburg Planning Board c/o Philip Slayter Planning Director Town Of Louisburg, North Carolina 110 W Nash St. Louisburg, NC 27549 Dear Mr. Slayter: Please accept this letter regarding parcel # 2804-79-8855. We are requesting a rezoning from Agricultural Residential (A-R) to Low Density Residential (R-1) and also concurrently requesting a Special Use Permit for the PUD option. Sincerely, Matthew Winslow STREET ADDRESS, CITY, ST ZIP CODE T (123) 456-7890 U WWW.COMPANYCOM 34 RAMEY KEMP ASSOCIATES I 919 A 115 TOGETHER WE ARE LIMITLESS 5808 Faringdon PI, Raleigh, NC27609 August 30, 2022 Mr. Scott Wheeler District Supervisor Division 5/ District3 North Carolina Department of Transportation 321 Gillburg Road Henderson, NC 27537 P: (252) 4598-5100 E: mswhelerl@ncdotgov Subject: Traffic Assessment Letter Green Hill - Louisburg, North Carolina Dear Mr. Wheeler: This letter provides a summary of a Traffic Assessment prepared for the Green Hill residential development located along Club Road, east of NC 39 in Louisburg, North Carolina. Refer to the attachments for the site location map. The purpose of the study is to determine how traffic generated by the proposed development is expected to impact the surrounding roadways and intersections. The proposed development is expected to consist of 265 single-family homes and 60 townhomes. The proposed development is anticipated to be completed by 2028. Site access is proposed to be provided via one (1) full movement driveway along NC39 to the south of Club Road and one (1) right-in / right-out driveway via Club Road. It should be noted that there are two (2) driveways along Club Road that will provide access to the site however, these driveways were not analyzed as part of this study since Club Road is anticipated to operate as a site driveway and these would service primarily as internal access points. Based on discussion with NCDOT, the intersection of US 401 (Louisburg Road) and NC 39 / Bunn Road is planned to be converted to a roundabout in 2029 under the NCDOT STIP U-6024 project; therefore, this intersection will be analyzed as both a signal and a roundabout under 2028 no-build and 2028 build traffic conditions. Refer to that attachments for the U-6024 roundabout plans. Additionally, the intersection of NC 39 and Club Road is expected to be converted to a right-in / right-out (RIRO) intersection at the build-out of the proposed development. This intersection will be analyzed as a RIRO intersection under 2028 build traffic conditions. Refer to the attachments for a copy of the preliminary site plan. Study Area Based on coordination with the Town of Louisburg (Town) and the North Carolina Department of Transportation (NCDOT), the study area consists of the following intersections: US 401 and Bunn Road / NC39 NC39 and Club Road (Site Drive 1) NC: 39 and Site Drive 2 RKA 35 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill WE ARE of 11 TOGETHER 2 LIMITLESS Page Existing lane configurations (number of traffic lanes on each intersection approach), speed limits, storage capacities, and other intersection and roadway information within the study area are shown in the existing lane configuration figure. Refer to the attachments for a site location map and the existing lane configuration figure. Table 1 provides a summary of this information as well. Table 1: Existing Roadway Inventory Route Typical ADT Road Name Cross Speed Limit Number Section (vpd) 4-lane US 401 TWLTL 45 mph 25,0001 divided NC39 2-lane 45 mph 7,0001 undivided 4-lane Bunn Road SR 1230 35 mph 2,9002 undivided Club Road N/A 2-lane Not Posted 203 undivided 1. ADT from 2018. 2. ADT from 2017. 3. ADT based on the traffic counts from 2022 and assuming the weekday PM peak hour volume is 10% of the average daily traffic. Analysis Scenarios All capacity analyses were performed utilizing Synchro (Version 10.3) and SIDRA. AIl study intersections were analyzed during the weekday AM and PM peak hours under the following proposed traffic scenarios: 2022 Existing Traffic Conditions 2028 No-Build Traffic Conditions 2028 No-Build Traffic Conditions with Roundabout 2028 Build Traffic Conditions 2028 Build Traffic Conditions with Roundabout 2022 Existing Traffic Volumes Peak hour traffic volumes were determined based on traffic counts conducted at the study intersections listed below, in August of 2022 by Quality Counts during typical weekday AM (7:00 AM- 9:00 AM) and PM (4:00 PM- 6:00. PM) peak periods: Louisburg Road and Bunn Road / NC39 Club Road and NC3 39 US 401 and Sandalwood Avenue It should be noted that counts at the intersections above were collected when some schools were not in session. Count data from 2018 was available at the intersection of US 401 and Sandalwood Avenue and was grown to 2022 utilizing a 1% annually compounded growth rate. These grown counts were compared to the counts collected in 2022. An adjustment factor of 1.21 during the weekday AM peak hour and 1.19 during the RKA 36 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill I ARE TOGE THER WE, LIMITLESS Page 3 of 11 weekday PM peak hour were calculated and applied to the study area intersections. This methodology was approved by NCDOT. Refer to the attachments for adjustment factor calculations, email coordination, and approval. Weekday AM and PM traffic volumes were balanced between study intersection, where appropriate. Refer to the attachments for the existing peak hour traffic volumes figure. 2028 No-Build Traffic Volumes Based on coordination with Town and NCDOT, it was determined that an annual growth rate of 1% would be used to generate 2028 projected weekday AM and PM peak hour traffic volumes. No adjacent developments were identified to be considered with this study. The 2028 no-build traffic volumes were determined by projecting the 2022 existing peak hour traffic to the year 2028. Refer to the attachments for an illustration of the 2028 no-build peak hour traffic volumes. Based on discussion with NCDOT, the intersection of US 401 and NC 39 / Bunn Road is planned to be converted to a roundabout in 2029 as part of the NCDOT STIP U-6024 project; therefore, this intersection was analyzed as both a signal and a roundabout under 2028 no-build and 2028 build traffic conditions. Trip Generation Average weekday daily, AM peak hour, and PM peak hour trips for the proposed development were estimated using methodology contained within the ITE Trip Generation Manual, 11th Edition. Refer to Table 2 for a detailed breakdown of the proposed site trip generation. Table 2: Trip Generation Summary Land Use Daily AM Peak Hour PM Peak Hour (ITE Code) Intensity Traffic Trips (vph) Trips (vph) (vpd) Enter Exit Enter Exit Single-Family Attached Housing 265 units 2,473 47 134 156 92 (210) Single Family Detached Housing 60 units 407 8 18 18 14 (215) Total Trips 2,880 55 152 174 106 It is estimated that the proposed development will generate approximately 2,880 total site trips on the roadway network during a typical 24-hour weekday period. Of the daily traffic volume, it is anticipated that 207 trips (55 entering and 152 exiting) will occur during the weekday AM peak hour and 280 trips (174 entering and 106 exiting) will occur during the weekday PM peak hour. RKA 31 RAMEY KEMP ASSOCIATES Traffic Assessment = Green Hill I 4 of 11 TOGETHER WE. ARE LIMITLESS Page Trip Distribution and Assignment The primary site trips are distributed based on the locations of existing traffic patterns, population centers adjacent to the study area, and engineering judgment. A summary of the overall distributions is below: 45% to/from the north via US 401 40% to/from the south via US 401 15% to/from the south via NC: 39 It should be noted that the regional distributions were approved by NCDOT through email coordination. Refer to the attachments for email coordination and approval, as well as illustrations of the site trip distribution and site trip assignment, respectively. 2028 Build Traffic To estimate the 2028 build traffic conditions with the site fully built-out, the total site trips were added to the 2028 no-build traffic volumes. Refer to the attachments for an illustration of the 2028 build peak hour traffic volumes. The intersection of NC39 and Club Road is expected to be converted to a RIRO intersection at the build-out of the proposed development; therefore, it was analyzed as a RIRO intersection under 2028 build traffic conditions. It should be noted that trips entering and exiting Club Road were not rerouted because the site is ultimately the bulk of development along Club Road. Additionally, trips entering and exiting via Club Road were 1 trip or less during either weekday AM and PM peak hours. Per Congestion Management guidelines, a volume of 4 vehicles per hour (vph) was analyzed for any movement less than 4 vph; therefore, this study is expected to provide conservative analysis results for turning volumes entering Club Road. Capacity Analysis Study intersections were analyzed using the methodology outlined in the Highway Capacity Manual (HCM), 6th Edition published by the Transportation Research Board. Capacity and level of service are the design criteria for this traffic study. A computer software packages, Synchro and SIDRA, were used to complete the analyses for the study area intersections. Please note that the unsignalized capacity analysis does not provide an overall level of service for an intersection; only delay for an approach with a conflicting movement. The HCM defines capacity as "the maximum hourly rate at which persons or vehicles can reasonably be expected to traverse a point or uniform section of a lane or roadway during a given time period under prevailing roadway, traffic, and control conditions." " Level of service (LOS) is a term used to represent different driving conditions and is defined as a "qualitative measure describing operational conditions within a traffic stream, and their perception by motorists and/or passengers." Level of service varies from Level "A" representing free flow, to Level "F" where breakdown conditions are evident. Refer to Table 3, on the following page, for HCM levels of service and related average control delay per vehicle for both signalized and unsignalized intersections. Control delay as defined by the HCM includes "initial deceleration delay, queue move-up time, stopped delay, and final acceleration delay". An average control delay of 50 seconds at a signalized intersection results in LOS "D" operation at the intersection. RKA 38 RAMEY KEMP ASSOCIATES Traffic TOGETHERI WE ARE LIMITLESS Assessment = Green Hill - Page 5 of 11 Table 3: Highway Capacity Manual - Levels-of-Service and Delay UNSIGNALIZED INTERSECTION SIGNALIZED INTERSECTION LEVEL OF AVERAGE CONTROL LEVEL OF AVERAGE CONTROL SERVICE DELAY PER VEHICLE DELAY PER VEHICLE SERVICE (SECONDS) (SECONDS) A 0-10 A 0-10 B 10-15 B 10-20 C 15-25 C 20-35 25-35 D 35-55 E 35-50 E 55-80 F >50 F >80 The study intersections were analyzed under 2022 existing, 2028 no-build, and 2028 build traffic conditions with lane configurations and traffic control shown in Tables 4-6. Refer to Tables 4-6 for a summary of the analysis results. The Synchro capacity analysis reports are attached to this report. RKA 39 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill 6 WE 11 TOGETHER of ARE LIMITLESS Page Table 4: Analysis Summary of US 401 [NB-SB] and NC 39 / Bunn Road [EB-WB] A P WEEKDAY AM WEEKDAY PM P PEAK HOUR PEAK HOUR ANALYSIS R LANE LEVEL OF SERVICE LEVEL OF SERVICE SCENARIO O CONFIGURATIONS A Overall Overall C Approach (seconds) Approach (seconds) H 2022 EB 11 LT,1TH-RT B C WB 1 LT,17 TH-RT C B D C Existing Conditions NB 11 LT, 1 TH, 1 TH-RT B (15) C (21) SB 1 LT,1 1 TH, 1 TH-RT A B 2028 EB 11 LT,1 1 TH-RT B C No-Build WB 1 LT,1 TH-RT C B D C Conditions - NB 1 LT,1TH, 1 TH-RT B (16) C (22) Signal SB 1 LT,1 TH, 1 TH-RT A B 2028 No-Build EB 1 LT-TH, 1 RT A B Conditions WB 1 LT-TH-RT B A D - B Roundabout NB 1 LT-TH, 1 TH-RT A (8) B (13) SB 1 LT-TH, 1 TH, 11 RT A A 2028 Build EB 11 LT,1 TH-RT C C Conditions - WB 1 LT,1 TH-RT C B D NB 1 LT, 1 TH, 1 TH-RT C D Signal (19) (30) SB 1 LT, 1 TH, 1 TH-RT B B 2028 Build EB 1 LT-TH, 1 RT A B WB 1 LT-TH-RT - B Conditions - F Roundabout NB 1 LT-TH, 1 TH-RT A (10) (20) SB 1 LT-TH, 1 TH, 1 RT A A Blue: rows indicate operations as a signalized intersection. Green rows indicate operations analyzed as ai roundabout intersection. Ultimate improvements by NCDOT shown underlined. Capacity analysis of 2022 existing traffic conditions indicates that the intersection currently operates at an overall LOS B during the weekday AM peak hour and LOS C during the weekday PM peak hour. Under 2028 future traffic conditions, the intersection was analyzed as a signalized and roundabout intersection based on STIP U-6024. Under 2028 no-build and 2028 build signalized traffic conditions, the intersection is expected to continue to operate at an overall LOS B during the weekday AM peak hour and LOS C during the weekday PM peak hour. Under 2028 no-build roundabout conditions, the intersection is expected to operate at an overall LOS A during the weekday peak hour and LOS B during the weekday peak hour. Under 2028 build roundabout conditions, the intersection is expected to operate at an overall LOS B during the weekday AM peak hour and LOS C during the weekday PM peak hour. Iti is important to note that the westbound approach (NC 39) is expected to operate at LOS F during the weekday PM peak hour under 2028 build roundabout traffic conditions. A westbound right-turn lane could be considered at this intersection to improve the level of service for the westbound approach under 2028 build roundabout traffic conditions. It should be noted that it was assumed that traffic volumes would not change between signal and roundabout conditions even though there is a proposed change in configuration for the northbound right-turn into a connector that may alleviate volumes under roundabout conditions. This is expected to provide conservative analysis results under 2028 RKA 40 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill TOGETHER WE ARE LIMITLESS Page 7 of 11 build roundabout traffic conditions because all northbound right-turn volumes were assumed to use the roundabout rather than the connector. Based on SimTraffic simulations, existing storages are expected to accommodate future turning movement volumes. Per Congestion Management guidelines right-turn on-red (RTOR) was not considered; however, RTOR is expected under real world conditions and is expected to improve queuing lengths and overall delays at this intersection. It is important to note that the proposed development is expected to only 8% of the total traffic at this intersection during each of the weekday AM and PM peak hours. No improvements are recommended by the developer at this intersection due to acceptable levels of service, minimal queuing, and relatively low traffic impact. It is important to note that the signalized configuration or roundabout configuration is expected to accommodate future 2028 traffic volumes with this development built out. RKA HL RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill I I 8 of 11 TOGETHER WE. ARE LIMITLESS Page Table 5: Analysis Summary of NC 39 and Club Road (Site Drive 1) A WEEKDAY AM WEEKDAY PM P P PEAK HOUR PEAK HOUR ANALYSIS R LANE LEVEL OF SERVICE LEVEL OF SERVICE SCENARIO 0 CONFIGURATIONS A Overall Overall C Approach (seconds) Approach (seconds) H 2022 WB 11 LT-RT B2 B2 Existing NB 1 TH-RT N/A N/A Conditions SB 11 LT-TH A1 A1 2028 WB 1 LT-RT B2 B2 No-Build NB 1 TH-RT N/A N/A Conditions SB 1 LT-TH A1 A1 2028 WB 1) RT B2 B2 Build NB 1 TH, 1 RT N/A N/A Conditions SB 1TH Revised lane configurations by the developer as recommended by NCDOT Improvements by the developer are shown in bold. 1. Level of service for major-street left-turn movement. 2. Level of service for minor-street approach. Capacity analysis of 2022 existing and 2028 no-build traffic conditions indicates that the major-street left-turn movement on NC39 is expected to operate at LOS A during the weekday AM and PM peak hours and that the minor-street approach of Club Road is expected to operate at LOS B during the weekday AM and PM peak hours. Under 2028 build traffic conditions the intersection was analyzed as a right-in / right-out intersection per coordination with NCDOT. It is important to note that due to the low turning movements volumes into and out of Club Road (less than 4 on all turning movements during the weekday AM and PM peak hours) under existing traffic conditions, no traffic adjustments were made. The minor-street approach of Club Road (Site Drive 1) is expected to operate at LOS B during the weekday AM and PM peak hours under 2028 build traffic conditions. Based on SimTraffic queuing reports, it is expected that the westbound approach will have a maximum queue of less than 4 vehicles (assuming one vehicle is approximately 25 feet) during the weekday AM and PM peak hours. A right-turn lane was considered based on the NCDOT Policy on Street and Driveway Access to North Carolina Highways. A northbound right-turn lane with 25 feet of full width storage and taper is recommended at this intersection due to the ADT along NC 39. It is recommended that Club Road be restricted to a RIRO intersection. RKA 42 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill TOGETHER ARE 9 WE. of 11 LIMITLESS Page Table 6: Analysis Summary of NC3 39 and Site Drive 2 A P WEEKDAY AM WEEKDAY PM P PEAK HOUR PEAK HOUR ANALYSIS R LANE LEVEL OF SERVICE LEVEL OF SERVICE SCENARIO 0 CONFIGURATIONS A Overall Overall C Approach (seconds) Approach (seconds) H 2028 WB 1 LT-RT B2 C2 Build NB 1 TH,1 1 RT N/A N/A Conditions SB 11 LT, 1 TH A1 A1 Improvements by the developer are shown in bold. 1. Level of service for major-street left-turn movement. 2. Level of service. for minor-street approach. Capacity analysis of 2028 build traffic conditions indicates that the major-street left-turn movement on NC39 is expected to operate at LOS A during the weekday AM and PM peak hours and that the minor-street approach of Site Drive 2i is expected to operate at LOS C or better during the weekday AM and PM peak hours. Based on SimTraffic queuing reports, a southbound left-turn lane with 75 feet of full width storage and taper is recommended at this intersection. A northbound right-turn lane was also considered at this intersection based on the ADT along NC 39 and is recommended with 25 feet of full width storage and taper. These turn lanes are anticipated to sufficiently accommodate 2028 build turning movement volumes based on Synchro analysis and SimTraffic simulations. RKA H3 RAMEY KEMP ASSOCIATES Traffic Assessment - Green Hill 10 of 11 TOGETHER WE ARE LIMITLESS Page Recommendations Based on the findings of this study, the planned future geometric improvements committed by NCDOT are expected to accommodate future traffic conditions after the buildout of the proposed development. See a detailed description of the recommended improvements below. Refer to the attachments for an illustration of the roadway improvements and future lane configurations expected within the study area. Improvements by NCDOT US 401 and NC39 1 Bunn Road Construct a roundabout as part of the NCDOT STIP U-6024 project. Improvements by Green Hill NC 39 and Club Road (Site Drive 1) Restrict the intersection to a right-in / right-out (RIRO) intersection. Provide an exclusive northbound right-turn lane along NC 39 with at least 25 feet of full width storage with appropriate taper. NC39 and Site Drive 2 Construct the eastern leg (Site Drive) with one ingress and one egress lane striped as a shared left- /right-turn lane. Provide stop control for the westbound approach. Provide an exclusive southbound left-turn lane along NC 39 with at least 75 feet of full width storage with appropriate taper. Provide an exclusive northbound right-turn lane along NC 39 with at least 25 feet of full width storage with appropriate taper. RKA H4 RAMEY KEMP ASSOCIATES Traffic Assessment = Green Hill 11 of 11 TOGETHER Page WE ARE LIMITLESS Findings and Summary Based on the findings of this study, specific geometric improvements have been identified and are recommended to accommodate future traffic conditions and to mitigate the development's proportional impact on the surround transportation network. If you should have any questions, please feel free to contact me at (919) 872-5115. Sincerely, Mary Lynn Smith, P.E. Traffic Engineering Project Manager Infrastructure Consulting Services, Inc. dba Ramey Kemp Associates License # F-1489 Attachments: Preliminary Site Plan U-6024 Roundabout Plans 8/30/2022 Figures Traffic Counts Synchro Reports SIDRA Reports SimTraffic Queuing Reports Scoping information / coordination RKA 45 TOWN LOUISBURG III NORTH CAROLIN A Charming Since. 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: October 14, 2022 RE: Request For A Special Use Permit REQUEST: Proposed Special Use Permit for Greenhill Subdivision Phase 4 for a Planned Unit Development designation for the parcel identified by Franklin County Tax Parcel 018293. BACKROUND: The Developer, Greenhill Drive, LLC., is seeking to designate approximately 60.75 acres located just south of Club Road (Former Golf Course) to a Planned Unit Development (PUD). The project proposes a 174 lot residential development comprising of single-family homes and townhouses. This request is consistent with the 2030 Comprehensive Plan. Greenhill Phases 1-3 which was approved by Council is also a Planned Unit Development. It is useful to note that the number of houses allowed under the R-1 zoning Classification would be approximately 111 units; whereas with the additional designation of the Special Use Permit for a Planned Unit Development, the proposal would allow approximately 174. This difference is largely due to the townhome units and the marginally smaller lots. STAFF RECOMMENDATION: APPROVAL PLANNING BOARD RECOMMENDATION: Because this is an evidentiary hearing the Planning Board may only identify issues for the Council to probe and determine the facts. The Board found no additional issues for the Council to examine and subsequently voted to favorably recommend granting the Special Use Permit by a vote of 6 = 0 at their regular Meeting, September 8, 2022 COUNCIL ACTION: APPROVAL OF REQUEST 46 Approval of the Special Use Permit (Item 10) The following motions are required to be made: 1) A motion to accept the Town's exhibits into the record 2) A motion to approve or disapprove the Findings of Fact, Items 1-12 as listed in the Staff Report. 3) A motion to approve, approve with conditions or deny the issuance of the Special Use Permit 4) A motion to Issue the Order of Approval. AS A MATTER OF COUNCIL RECORD, the following motions was given by Town Council on October 17, 2022. Lori Rogers, Temporary Town Clerk 47 Town of Louisburg Planning Board SUP 2022-9-1 Page 1 Town of Louisburg Planning Board Special Use Permit 2022-9-1 Applicant: Greenhill Drive, LLC (Matt Winslow, Agent) Property Location: 500 Blk ofNC Hwy 39 South Tax Parcel ID: 018293 Existing Zoning District: Agriculural-Residential (A-R) Proposed Land Use: Planned Unit Development (PUD) Council Actions: 1) Motion to accept the Town's exhibits into the record. 2) Motion to approve/revise Findings of Fact for the Special Use Permit 3) Motion to approve (approve with conditions) (deny) the issuance of the Special Use Permit. 4) Motion to Issue Order of Approval. Required Vote: A majority vote to approve, approve with conditions or deny. Background: The applicant, Greenhill Drive LLC, has petitioned to rezone this property to Low Density Residential (R-1) for residential development, specifically, single-family and town-home units. The development is a continuation ofthe Greenhill Project (3 Phases) which is immediately adjacent the site. This rezoning, if successful, will constitute Phase 4 and at build out will comprise 174 units. The Applicant is concurrently seeking a Special Use Permit to develop the site as a Planned Unit Development. The distinction between R-1 zoning and R-1 zoning with a PUD is the allowable density. Under regular R- 1 zoning the housing density is 2.9 dwellings per acre whereas under a PUD option it can be as much as 4 dwelling per acre. The proposal is approximately 3.5 dwelling units per acre. This is allowable given the reduction in lot size and setbacks. This property is in the Town's ETJ. Comprehensive Plan: The Town's 2030 Comprehensive Plan denotes this area Residential Neighborhood Focus Area #7 (p.41). The Plan states "Promotion of single- family development emphasizing varied housing types that favor planning unit developments are encouraged. Agricultural and low density residential uses should remain as a reserve category until the conversion of property to a higher density or use. Annexation is supported where public utilities are provided". The Plan also recommends a density of3 dwelling unit per acre for which 3.5 units per acre would considered consistent. 48 Town of Louisburg Planning Board SUP 2022-9-1 Page 2 Adjoining Zoning: North: Low Density Residential (R-1 as a PUD) East: Agrioulural-Residential (A-R) West: Low Density Residential (R-1) South Low Density Residential (R-1) Site Elements: The property is in the shape of a rectangle with frontage along NC Hwy 39 S. Present on the property are several structures (home and related storage buildings) fronting along NC Hwy 39 South with the remaining portion of the property comprised of open pasture with no trees or vegetation. The contour of the property has gentle slopes and is bounded by the Tar River to the east which also contains floodplains and wetlands. A pond is also present western portion ofthe property at NC Hwy 39 South. The property drains eastward toward the Tar River. Findings ofFact: 1. According to the Applicant, Franklin County Tax Parcel ID 018293 is seeking to zone this parcel as Low Density Residential (R-1). 2. The Applicant, Greenhill Drive LLC also requests a PUD zoning designation under a Special Use Permit. 3. The proposed project will have a projected residential density of 3.5 DUS per acre. 4. The proposed project will consist of single-family and townhome units. 5. The proposed project is a continuation of the project on the north side oft the proposed site, Greenhill Phases 1 -3. 5. Greenhill Phase 4 is proposed to be interconnected with Greenhill Phases 1 - 3, at two interior access points. 6. Greenhill Phase 4 is proposed to have public streets and served with Town water, wastewater and power. 7. Greenhill Phase 4 will comprise 174 dwelling sites with 19 acres of open space. 8. Greenhill Phase 4 is in conformity with the Town's 2030 Comprehensive Plan. 9. Greenhill Phase 4 is required to comply with the Town's Subdivision regulations by submission of a preliminary plat to the Planning Board if the PUD is approved. 10. Greenhill Phase 4 is required to obtain approval from NCDOT for access from NC Hwy 39 South. 11. Greenhill Phase 4 is required to obtain approvals from the State and Federal government for storm water and wetlands impacts, accordingly. 12. Greenhill Phase 4 is planned to have two access points onto NC Hwy 39 South, one from Club Road and the second from the Phase 4 site itself. Recommendations: Staff supports the request. This proposal is consistent with the Iong range development plan for the Town. And while 3.5 units per acre: may exceed what has been traditionally constructed for: residential neighborhoods, it comparable with contemporary development patterns in urban areas. Nationally, residential density in urban areas are increasing in an attempt to address 49 Town of Louisburg Planning Board SUP 2022-9-1 Page3 housing affordability. The deficit of local housing options places a premium on new construction. And with the previous approval of Greenhill Phases 1-3, the extension of utilities for Phase 4 next door makes economic sense from the Town's] perspective. This is equally true for power as Rex Place is served with Town electric power SO the development ofvacant land is an infill opportunity to maximize the use ofthe Town infrastructure. Traffic is a potential issue that will be made more efficient with the planned enhancement at the intersection of Bickett Blvd. and NC Hwy 39 S once NCDOT moves forward with their road improvements for Bickett Blvd, albeit some time later in the future. Attachments 1. Application Letter (Greenhill Drive LLC) 2. Site Plan 3. Zoning Map (See Rezoning Application Insert) 50 LOUISBURG NOI RTH CA AROLINI A Charming Since 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Administrator's S Report Date: October 17, 2022 Your financials are attached. Planned Electrical Outage As mentioned previously, this project will require a complete electric system shut down. The tentative date for Progress Energy has been established as Friday, October 28th between the hours of midnight to 4am and a rain date of Friday, November 4th. Wastewater Plant Generator The standby generator is out of service due to mechanical failure. Service technicians have assessed the issues and are preparing a proposal for our consideration. Due to the age of this equipment cost and parts availability may be an issue. In the meantime, a rental generator is one site in the event of a power failure. Workspace Appraisal The appraisal report for the Workspace property at 109 N. Church St. has not been received as of the date this memo is being prepared. Ifit is received after the agenda packets are distributed then the agenda for 10/17 can be amended to add this item. Local Government Commission Loan Approval Last week, Sean Medlin and I appeared before the LGC seeking approval for the Town to enter into a revolving loan with DEQ for the N. Main St waterline project. The LGC approved our request. Plan S and specs for the project have been submitted to the State and are awaiting approval. (919) 496-4145 * FAX (919) 496-6319 * Panainetommotoustupen 51 Notes to the Financial Statements for the month of August 2022 reflect the following: General Fund: REVENUES The following revenues were received in the month of August. Tax Levy funds received from the County totaled $30,561.85. Late Fees related to Sanitation totaled $879.44. The funds related to this charge are found under the Miscellaneous Account. Sanitation charges for the month are within line oft the expected running rate of $36,130.00. This amount will fluctuate due to customers moving in and out of the district. Sale of Fixed Assets totaled $14,250.00. - Local Option Sales Tax totaled $58,107.99. * Fire District Tax received from the County totaled $13,092.30. - Event Series revenues totaled $210.88. * Workspace - Louisburg revenues totaled $1,225.00. Received ARPA Funds of$576,683.02. Posted Transfer from Electric Fund to General Fund and PILOT totaling $34,072.33. EXPENDITURES The expenditures below represent highlights for the month of August. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. - Economic Development expenses totaled $1,590.00. - Workspace - Louisburg expenses totaled $521.21. * Brownfields expenses totaled $5,020.00. * Code Enforcement expenditures totaled $1,732.71. - Annual lease payment on Fire Apparatus Truck totaled $14,074.00. - Capital Outlay expenses (light bar - Dodge Ram) of$1,920.00. à Powell Bill fund expenses totaled $187.50. - Lease payment made on Trash truck totaled $4,953.62. Event Series expenditures totaled $3,414.50. Electric Fund: REVENUES The following revenues were received in the month of August. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $663,941.04. 52 Late Fees related to Electric totaled $3,225.91. The funds related to this charge are found under the Miscellaneous Account. Sale of Fixed Assets totaled $750.00. EXPENDITURES The expenditures below represent highlights for the month of August. Purchase of Power totaled $417,256.60. - Code enforcement expenditures totaled $2,072.71. Posted Transfer from Electric and PILOT to the General Fund in the amount of $34,072.33. Overall, salaries and benefits are trending as budgeted with minor exceptions. Water Fund: REVENUES The following revenues were received in the month of August. Water Sales including Bulk Sales totaled $161,523.81. Late Fees related to Water totaled $854.66. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of August. Chemical expenditures totaled $18,248.67. - Overall, salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. Sewer Fund: REVENUES The following revenues were received in the month of August. Sewer revenues totaled $140,533.28. Late Fees related to Sewer totaled $1,014.99. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of August. Salaries and benefits are: trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. 53 TOWNALOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Cinga Si179 FISCAL YEAR ENDING June 30, 2023 Reporting Period: August 31, 2022 OUR CASHINE RESERVES.. OUR CASH FLOWS. Balances on August 31, 2022, in whole dollars Comparison of FYTDS % CASH & INVESTMENTS BY FUND GENERALFUND REVENUES & EXPENSES Prior FYTD % Current FYTD % GENERAL FUND Fiscal Year Budget $ 4,081,291 $ 4,081,291 Aug-21 Aug-22 Revenues Fiscal Year to Date $ 960,171 23.44% 23.53% Operating $ 806,977 $ 578,030 Expenses Fiscal Year to Date $ 604,564 16.48% 14.81% Powell Bill 45,248 81,690 ELECTRICFUND REVENUES & EXPENSES Fiscal Year Budget $ 7,883,412 $ 7,883,412 TOTAL GENERAL FUND $ 852,225 $ 659,720 Revenues Fiscal Year to Date $ 1,381,229 16.09% 17.52% Expenses Fiscal Year to Date $ 1,207,632 15.15% 15.32% OTHERE FUNDS Aug-21 Aug-22 WATERI FUND REVENUES & EXPENSES General $ 1,918,120 $ 2,600,644 Fiscal Year Budget $ 1,505,000 $ 1,505,000 Revenues Fiscal Year tol Date $ 357,396 20.55% 23.7 75% Electric Fund $ 2,536,375 $ 2,538,474 Expenses Fiscal' Year to Date 5 182,517 11.01% 12.13% Rate Stabilization $ 8,035 $ 8,073 SEWER FUND REVENUES & EXPENSES Fiscal Year Budget $ 1,583,358 $ 1,583,358 Water Enterprise $ 451,164 $ 452,130 Revenues Fiscal Year to Date $ 289,414 20.58% 18.28% Expenses Fiscal Year to Date 5 164,439 11.51% 10.39% w/S Capital Reserve $ 7,721 $ 7,734 POLICE SEPARATION/ ALLOWANCE FUND Police Separation $ 163,424 $ 163,677 Fiscal Year Budget $ 18,700 $ 18,700 Revenues Fiscal Year to Date $ 3,116 16,66% 16.66% Sewer 274,666 $ 273,842 Expenses Fiscal Year to Date $ 3,116 16.66% 16.66% TOTAL OTHER FUNDS 5 5,359,507 $ 6,044,574 SEWERI FUND DEBT SERVICE TOTAL CASH & INVESTMENTS TOWN-WIDE Fiscal Year Budget $ 37,890 $ 37,890 Aug-21 Aug-22 Revenues Fiscal Year to Date $ 0.00% 000% ALLFUNDS $ 6,211,731 $ 6,704,293 Expenses Fiscal Year to Date $ 0.00% 0.00% SPECIFIC REVENUE COLLECTIONS ATA A GLANCE. OUR PROPERTY VALUES.. Comparison of FY% PROPERTY VALUATION TAXR RATE TAXLEVY Prior Current Property Valuation $ 305,612,507 0.45 $ 1,375,256 AD VALOREMI PROPERTY TAX FV% FY% Less: Estimated Uncollectible $ (13,753) Fiscal Year Budget $ 1,367,883 $ 1,361,504 Total Town $ 305,612,507 0.45 $ 1,361.504 Revenues this Month $ 30,562 1.03% 2.24% Revenues FYTD $ 30,562 1.91% 2,24% EXPENDITURES ATAG GLANCE.. SALES & USE TAX Fiscal Year Budget $ 580,000 $ 700,695 Comparison of Monthly Expenses Revenuest this Month $ 58,108 9.20% 8.29% GENERALF FUND Fiscal Year Thls Month's Expenses Revenues FYTD $ 121,392 19.13% 17.32% DEPARTMENTS 22-23 Budget Prior FY Current FY FRANCHISE TAX Gov. Body/Admin/Planning $ 699,998 $ 62,681 $ 49,731 GENERALFUND Police/Schooll Resource Off $ 2,042,749 $ 280,936 $ 271,660 Fiscal Year Budget $ 310,000 $ 273,708 Fire/Training Center $ 832,207 $ 135,979 $ 115,838 Revenuest this Month $ 0.00% 0.0095 Street $ 644,614 $ 115,328 $ 82,021 Revenues FYTD $ 0.00% 0.00% Solid Waste $ 458,321 $ 50,896 $ 58,015 ABCSTORE Recreation $ 255,974 S 29,914 $ 30,416 Fiscal Year Budget $ 160,000 $ 175,000 4,933,863 $ 675,735 $ 607,680 Revenues this Month $ 0.00% 0.00% ELECTRICF FUND Revenues FYTD $ 0.00% 0.00% Gm/Admin/Paming/Bust Off $ 838,753 $ 131,227 $ 106,468 FIRE DISTRICT TAX Operations $ 7.282,111 $ 1,062,882 $ 1,101,164 Fiscal Year Budget $ 365,440 $ 384,726 8,120,862 $ 1,194,109 $ 1,207,632 Revenues this Month $ 13,092 2.57% 3.40% WATER FUND Revenues FYTD $ 13,092 4.04% 3,40% G8/AdmiwPanning/Bus Off $ 248,587 $ 30,773 $ 29,260 SANITATION Water Treatment $ 1,019,732 $ 88,142 $ 104,464 Fiscal Year Budget $ 385,000 $ 433,560 Water Distribution S 617,233 $ 46,747 $ 48,794 Revenues this Month $ 36,306 8.43% 8.37% 1,885,552 $ 165,662 $ 182,517 Revenues FYTD $ 71,905 16.96% 16.58% SEWER FUND SCHOOL RESOURCE CONTRIBUTION Ge/AdmiPamingeust Off $ 228,284 $ 31,039 $ 28,832 Fiscal Year Budget $ 140,000 $ 140,000 Wastewater Plant/Debt: Ser $ 956,343 $ 105,468 $ 91,951 Revenues this Month $ 25.00% 0.00% Wastewater Collection 5 549,558 $ 45,802 $ 43,655 Revenues FYTD $ 25.00% 0,00% 1,734,185 $ 182,309 $ 164,439 54 TOWNVIOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Cinglil7g FISCAL YEAR ENDING June 30, 2023 Reporting Period: August 31, 2022 OUR CASHINRESERVES OUR CASH FLOWS Balances on August 31, 2022, in whole dollars Comparison of FYTD% CASH & INVESTMENTS BY FUND GENERALI FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % GENERALE FUND Fiscal Year Budget $ 4,081,291 $ 4,081,291 Aug-21 Aug-22 Revenues Fiscal Year to Date $ 960,171 23.44% 23.53% Operating $ 806,977 $ 578,030 Expenses Fiscal Yeari to Date $ 604,564 16.48% 14.81% Powell Bill 45,248 81,690 ELECTRIC FUND REVENUES & EXPENSES Fiscal Year Budget $ 7,883,412 $ 7,883,412 TOTAL GENERALI FUND $ 852,225 $ 659,720 Revenues Fiscal Year to Date $ 1,381,229 16.09% 1752% Expenses Fiscal Year to Date $ 1,207,632 15.15% 15.32% OTHER FUNDS Aug-21 Aug-22 WATER FUND REVENUES & EXPENSES General $ 1,918,120 $ 2,600,644 Fiscal Year Budget $ 1,505,000 $ 1,505,000 Revenues Fiscal Year tot Date $ 357,396 20.55% 23.75% Electric Fund $ 2,536,375 $ 2,538,474 Expenses Fiscal' Year to Date $ 182,517 11.01% 12.13% Rate Stabilization $ 8,035 $ 8,073 SEWER FUND REVENUES & EXPENSES Fiscal Year Budget $ 1,583,358 $ 1,583,358 Water Enterprise $ 451,164 $ 452,130 Revenues Fiscal Year tol Date $ 289,414 20.58% 18.:28% Expenses Fiscal Year to Date $ 164,439 11.51% 10.39% w/S Capital Reserve $ 7,721 $ 7,734 POLICE SEPARATION/ ALLOWANCE FUND Police Separation $ 163,424 $ 163,677 Fiscal Year Budget $ 18,700 $ 18,700 Revenues Fiscal Year tol Date $ 3,116 16.66% 16.66% Sewer 274,666 $ 273,842 Expenses Fiscal Year to Date $ 3,116 16,66% 16.66% TOTALOTHER FUNDS 5,359,507 $ 6,044,574 SEWERI FUND DEBT SERVICE TOTAL CASH & INVESTMENTS TOWN-WIDE Fiscal Year Budget $ 37,890 $ 37,890 Aug-21 Aug-22 Revenues Fiscal Year to Date $ 0.00% 000% ALLF FUNDS $ 6,211,731 $ 6,704,293 Expenses Fiscal Year to Date S 0.00% 0.00% SPEGIFIC REVENUE COLLECTIONS, ATA GLANCE., OUR PROPERTY VALUES.. Comparison of FY% PROPERTY VALUATION TAXF RATE TAXLEVY Prlor Current Property' Valuation $ 305,612,507 0.45 $ 1,375,256 AD VALOREMI PROPERTYT TAX FY% FY% Less: Estimated Uncollectlble $ Fiscal (13,753) Year Budget $ 1,367,883 $ 1,361,504 Total Town $ 305,612,507 0.45 $ 1,361,504 Revenuest this Month $ 30,562 1.03% 2.24% Revenues FYTD $ 30,562 1.91% 2,24% EXPENDITURES ATA GLANCE.. SALES & USE TAX Fiscal Year Budget $ 580,000 $ 700,695 Comparison ofN this Monthly Expenses Revenues Month $ 58,108 9.20% 8.29% GENERALFUND Fiscal Year This Month's Expenses Revenues FYTD $ 121,392 19.13% 1732% DEPARTMENTS 22-23 Budget Prior FY Current FY FRANCHISE TAX Gov. Body/Admin/Planing $ 699,998 $ 62,681 $ 49,731 GENERAL FUND Police/School Resource Off $ 2,042,749 $ 280,936 $ 271,660 Fiscal Year Budget $ 310,000 $ 273,708 Fire/Training Center $ 832,207 $ 135,979 $ 115,838 Revenuest this Month $ 0.00% 0.00% Street $ 644,614 $ 115,328 $ 82,021 Revenues FYTD $ 0.00% 0.00% Solid Waste $ 458,321 $ 50,896 $ 58,015 ABCSTORE Recreation $ 255,974 S 29,914 $ Fiscal 30,416 Year Budget $ 160,000 $ 175,000 S 4,933,863 $ 675,735 $ 607,680 Revenuest this Month $ 0.00% 0.00% ELECTRICF FUND Revenues FYTD $ 0.00% 0.00% G8/Admin/Panning/Bus: Off $ 838,753 $ 131,227 $ 106,468 FIRE DISTRICT TAX Operations $ 7,282,111 $ 1,062,882 $ 1,101,164 Fiscal Year Budget $ 365,440 $ 384,726 S 8,120,862 $ 1,194,109 $ 1,207,632 Revenuest this Month $ 13,092 2,57% 3,40% WATERF FUND Revenues FYTD $ 13,092 4,04% 3.40% G/dmin/Panning/Bus: Off $ 248,587 $ 30,773 $ 29,260 SANITATION Water Treatment $ 1,019,732 $ 88,142 $ 104,464 Fiscal Year Budget $ 385,000 $ 433,560 Water Distribution $ 617,233 $ 46,747 $ 48,794 Revenues this Month $ 36,306 8.43% 8.37% > 1,885,552 $ 165,662 $ 182,517 Revenues FYTD $ 71,905 16.96% 16.58% SEWER FUND SCHOOLE RESOURCE CONTRIBUTION GB/Admin/Panning/aus: Off $ 228,284 $ 31,039 $ Fiscal Year Budget $ 140,000 $ 140,000 Wastewater Plant/Debt Ser $ 956,343 $ 105,468 $ 28,832 91,951 Revenues this Month $ 25.00% 0.00% Wastewater Collection $ 549,558 $ 45,802 $ 43,655 Revenues FYTD $ 25.00% 0.0095 > 1.734,185 $ 182,309 164,439 55 Notes to the Financial Statements for the month of September 2022 reflect the following: General Fund: REVENUES The following revenues were received in the month of September. No Tax Levy funds were received from the County. Late Fees related to Sanitation totaled $896.87. The funds related to this charge are found under the Miscellaneous Account. Sanitation charges for the month are within line ofthe expected running rate of $36,130.00. This amount will fluctuate due to customers moving in and out of the district. Franchise Tax totaled $65,696.49. Received Powell Bill Funds totaling $47,576.52. - Local Option Sales Tax totaled $63,994.60. - No Fire District Tax were received from the County. - SRO Funds received totaled $23,333.34. - Event Series revenues totaled $132.18. * Workspace Louisburg revenues totaled $1,200.00. - Received Brownfield Funds of $4,159.00. Posted Transfer from Electric Fund to General Fund and PILOT totaling $34,072.33. EXPENDITURES The expenditures below represent highlights for the month of September. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. Purchased 124 N Main St (Main St Mini Mart) totaling $390,430.79. - Workspace Louisburg expenses totaled $579.93. * Economic Development expenses totaled $1,270.00. - Code Enforcement expenditures totaled $1,957.50. * Annual lease payment on Fire Apparatus Truck totaled $30,000.00. - Capital Outlay expenses (Intake Valve/Combi Tool) of$17,878.52. - Annual Lease payment on Utility Complex totaled $6,204.90. * Lease payment made on Trash truck totaled $4,953.62. Annual Lease payment on Parks & Rec building totaled $1,433.00. Event Series expenditures totaled $5,296.25. Electric Fund: REVENUES The following revenues were received in the month of September. All revenues in the Electric Fund are running at the expected monthly targeted values. 56 The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $531,992.33. Late Fees related to Electric totaled $4,933.64. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Purchase of Power totaled $402,134.80. - Capital Outlay (crimper tool) purchase totaled $9,929.27. - Annual Lease payment on Utility Complex totaled $62,049.03. Code enforcement expenditures totaled $1,957.50. Posted Transfer from Electric and PILOT to the General Fund in the amount of$34,072.33. Overall, salaries and benefits are trending as budgeted with minor exceptions. Water Fund: REVENUES The following revenues were received in the month of September. Water Sales including Bulk Sales totaled $149,600.73. Late Fees related to Water totaled $1,231.92. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Chemical expenditures totaled $8,146.57. * Annual Lease payment on Utility Complex totaled $27,922.07. - Overall, salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. Sewer Fund: REVENUES The following revenues were received in the month of September. Sewer revenues totaled $116,513.61. Late Fees related to Sewer totaled $1,512.57. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Sludge Hauling expenses totaled $16,185.00. Capital Outlay (Laboratory machine - Coliform testing) expenditures totaled $6,411.54. Annual Lease payment on Utility Complex totaled $27,922.07. 57 Salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. 58 TOWNHIOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Oimagis.79 FISCAL YEAR ENDING June 30, 2023 Reporting Period: September 30, 2022 OUR CASHINRESERVES. OUR CASHFLOWS.. Balances on September. 30, 2022, in whole dollars Comparison of FYTD % CASH & INVESTMENTS BY FUND GENERAL FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % GENERAL FUND Fiscal Year Budget $ 4,081,291 $ 4,081,291 Sep-21 Sep-22 Revenues Fiscal Year to Date $ 1,346,394 52.79% 32.99% Operating $ 1,852,179 $ 473,968 Expenses Fiscal Year to Date $ 1,440,037 25.28% 35.28% Powell Bill 85,056 81,838 ELECTRIC FUND REVENUES & EXPENSES Fiscal Year Budget $ 7,883,412 $ 7,883,412 TOTAL GENERAL FUND $ 1,937,235 $ 555,806 Revenues Fiscal Year to Date $ 1,970,428 23,50% 24.99% Expenses Fiscal Year to Date $ 1,976,779 23,84% 25.08% OTHER FUNDS Sep-21 Sep-22 WATERFUND REVENUES & EXPENSES General $ 2,045,452 $ 2,392,080 Fiscal Year Budget $ 1,505,000 $ 1,505,000 Revenues Fiscal Yeart to Date $ 512,501 31.44% 34.05% Electric Fund $ 2,535,379 $ 2,540,469 Expenses Fiscal Year to Date $ 318,655 19.72% 21.17% Rate Stabilization $ 8,035 $ 8,089 SEWER FUND REVENUES & EXPENSES Fiscal Year Budget $ 1,583,358 $ 1,583,358 Water Enterprise $ 451,046 $ 452,816 Revenues Fiscal Year to Date $ 415,779 28,96% 26.26% Expenses Fiscal Year to Date > 321,542 19,11% 20.31% w/S Capital Reserve $ 7,721 $ 7,740 POLICE SEPARATION ALLOWANCE FUND Police Separation $ 163,344 $ 163,884 Fiscal Year Budget $ 18,700 $ 18,700 Revenues Fiscal Year to Date $ 4,674 25.00% 25.00% Sewer 274,847 $ 273,072 Expenses Fiscal Year to Date 4,674 25.00% 25.00% TOTAL OTHER FUNDS 5,485,825 $ 5,838,151 SEWER FUND DEBT SERVICE TOTAL CASH & INVESTMENTS' TOWN-WIDE Fiscal Year Budget $ 37,890 $ 37,890 Sep-21 Sep-22 Revenues Fiscal Year to Date S 0.00% 0.00% ALLF FUNDS $ 7,423,059 $ 6,393,957 Expenses Fiscal Year to Date 0.00% 0.00% SPECIFIC REVENUE COLLECTIONS ATA GLANCE.. OUR PROPERTY VALUES... Comparison of FY% PROPERTY VALUATION TAXI RATE TAX LEVY Prior Current Property Valuation $ 305,612,507 0.45 $ 1,375,256 AD VALOREMI PROPERTY1 TAX FY% FY% Less: Estimated Uncollectible $ (13,753) Fiscal Year Budget $ 1,367,883 $ 1,361,504 Total Town $ 305,612,507 0.45 $ 1,361,504 Revenues this Month $ 30,562 53.85% 2.24% Revenues FYTD $ 30,562 55.75% 2.24% EXPENDITURES, ATA GLANCE.. SALES & USE TAX Fiscal Year Budget $ 580,000 $ 700,695 Comparison of Monthly Expenses Revenues this Month $ 63,995 10,55% 9.13% GENERAL FUND Fiscal Year This Month's Expenses Revenues FYTD $ 185,386 29.68% 26,46% DEPARTMENTS 22-23 Budget Prior FY Current FY FRANCHISE TAX Gov. Body/Admin/Panning $ 699,998 $ 116,926 $ 475,999 GENERALF FUND Police/School Resource Off $ 2,042,749 $ 415,502 $ 472,475 Fiscal Year Budget $ 310,000 $ 273,708 Fire/Training Center $ 832,207 $ 181,982 $ 223,815 Revenues this Month $ 65,696 21.04% 24.00% Street $ 644,614 $ 170,325 $ 127,413 Revenues FYTD $ 65,696 21.04% 24.00% Solid Waste $ 458,321 $ 79,437 $ 91,659 ABC STORE Recreation S 255,974 $ 72,253 $ 53,350 Fiscal Year Budget $ 160,000 $ 175,000 4,933,863 $ 1,036,424 $ 1,444,712 Revenues this Month $ 0.00% 0.00% ELECTRICI FUND Revenues FYTD $ 0.00% 0.00% GB/Admi/Paning/Bus: Off $ 838,753 $ 186,677 $ 188,999 FIRE DISTRICT TAX Operations S 7,282,111 $ 1,692,580 $ 1,787,781 Fiscal Year Budget $ 365,440 $ 384,726 8,120,862 $ 1,879,257 $ 1,976,779 Revenues this Month $ 13,092 51.79% 3.40% WATER FUND Revenues FYTD $ 13,092 55.83% 3.40% G/Admin/Panning/Bus: Off $ 248,587 $ 54,185 $ 47,139 SANITATION Water Treatment $ 1,019,732 $ 129,930 $ 166,704 Fiscal Year Budget $ 385,000 $ 433,560 Water Distribution 617,233 $ 112,730 $ 104,813 Revenues this Month $ 36,416 8.44% 8.40% 1,885,552 $ 296,845 $ 318,655 Revenues FYTD $ 108,321 25.40% 24.98% SEWERF FUND SCHOOLF RESOURCE CONTRIBUTION GB/Admin/Pamning/Bus Off $ 228,284 $ 44,072 $ 46,373 Fiscal Year Budget $ 140,000 $ 140,000 Wastewater Plant/Debt: Ser $ 956,343 $ 161,293 $ 182,369 Revenuest this Month $ 23,333 16.67% 16.67% Wastewater Collection $ 549,558 $ 97,227 $ 92,800 Revenues FYTD $ 23,333 41,67% 16.67% 9 1,734,185 $ 302,592 $ 321,542 59 af m E LOUISBURG Charming Since 1770 October 10, 2022 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: September Financials Tom, Attached are the september 2022 Financials for the Louisburg ABC Store. For the month of September, total sales including MB sales totaled $214,478.40. Sales are up 4.40% compared to September 2021. Total cost of Sales amounted to $111,113.45 in September, leaving a gross profit of $103,365.56. Operating expenses, including depreciation, law enforcement and alcohol education totaled $83,004.98. Distribution to the Town for the month totaled $19,527.24. Please let me know if you have questions. Sean Town of Louisburg 110W5Nasb Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: 919) 496-6319 60 9 % % 0 & 0 0 f 9 % & 9 0 6 A 3 6 0 - 0 0 0 0 & & 0 - % 6 6 0 0 0 6 6 6 f f 6 6 0 8 9 9 0 6 A 0 4 A 0 & 0 8 % 8 & & 0 A 9 0 0 8 A A 0 9 0 9 0 0 6 & 0 0 & 0 0 0 & 0 6 0 % 6 f 6 6 6 9 6 9 2 A 6 % 9 9 9 V 4 D V 0 & 0 0 & & 0 0 0 % 0 % 6 & 3 f % A - 6 0 0 6 - 6 9 6 0 % 0 f 0 9 0 & 9 9 8 6 0 6 6 9 0 63 A 9 0 0 9 A 8 0 9 0 9 & & & 6 6 0 % 0 & 0 - : 8 A A 9 0 f f 00 0 f 0 f f 0 0 f 0 0 0 & 0 9 6 % 8 0 6 0 0 0 0 00 0 9 9 % 0 & d& 0 8 0 0 & % & 6 0 0 0 & & 0 & 0 & & 0 e : 0 6 0 8 0 % f 0 0 0 0 f f 0 f 6 & & 8 0 0 0 & 0 0 & 0 0 0 0 9 A 0 65 6 & 0 & 0 0 0 0 0 & 0 f - 9 6 9 6 9 f 0 f 0 8 0 0 0 & 6 6 6 6 V * bE. @e LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Three Months Ended September 30, 2022 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 206,612.40 96.33 $ 616,830.80 96.38 Mixed Beverage Sales 7,865.80 3.67 23,170.79 3.62 nterest Income 0.81 0.00 2.48 0.00 TOTAL INCOME 214,479.01 100.00 640,004.07 100.00 COST OF SALES Purchases 107,348.10 50.05 326,879.07 51.07 Bailment 2,651.00 1.24 7,741.25 1.21 Surchage 1,114.35 0.52 3,243.00 0.51 TOTAL COST OF SALES 111,113.45 51.81 337,863.32 52.79 GROSS PROFIT 103,365.56 48.19 302,140.75 47.21 OPERATING EXPENSES Salaries 15,278.76 7.12 47,192.33 7.37 Professional Services 0.00 0.00 226.00 0.04 Payroll Tax 3,512.50 1.64 10,831.22 1.69 Retirement 2,163.26 1.01 6,489.78 1.01 Law Enforcement 2,739.47 1.28 6,726.71 1.05 Alcohol Education 1,278.42 0.60 3,139.13 0.49 Postage 124.00 0.06 248.08 0.04 Telephone/interet 269.85 0.13 809.55 0.13 N.C. Beverage Tax 47,326.00 22.07 141,211.00 22.06 Utilities 399.55 0.19 1,075.15 0.17 .05 Rehab Tax 594.23 0.28 1,753.95 0.27 M/B Tax - NCDR 706.00 0.33 2,141.00 0.33 Bank Charges 3,048.23 1.42 8,182.18 1.28 6: 2/3% Mixed Bev Tax 70.63 0.03 214.16 0.03 Store Supplies 1,356.06 0.63 3,592.70 0.56 Maintenance 358.21 0.17 1,666.63 0.26 Insurance - General 427.83 0.20 1,568.49 0.25 Group Insurance 2,707.26 1.26 8,121.78 1.27 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 67 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Three Months Ended September 30, 2022 Current Period Year To Date Amount Percent Amount Percent Travel/Convention 125.00 0.06 $ 2,185.19 0.34 Depreciation 519.72 0.24 1,559.16 0.24 TOTAL OPERATING EXPENSES 83,004.98 38.70 248,934.19 38.90 INCOME BEFORE DISTRIBUTION 20,360.58 9.49 53,206.56 8.31 Distribution To Town 19,527.24 9.10 50,706.56 7.92 INCOME AFTER DISTRIBUTIONS $ 833.34 0.39 $ 2,500.00 0.39 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 2 68 LOUISBURG ABC BOARD BALANCE SHEET September 30, 2022 ASSETS CURRENT ASSETS Cash In Bank $ 171,953.49 Certificate of Deposit 47,016.69 Change Fund 2,000.00 Investment Account 108,265.86 Petty Cash 25.00 Inventory 246,815.74 Prepaid Insurance 3,248.14 Prepaid Maintenance 1,266.69 TOTAL CURRENT ASSETS 580,591.61 NON-CURRENT ASSETS Land 3,791.82 Buildings 69,760.70 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (175,965.14) TOTAL NON-CURRENT ASSETS 27,560.32 TOTAL ASSETS $ 608,151.93 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 639,033.93 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. : 69 LOUISBURG ABC BOARD BALANCE SHEET September 30, 2022 LIABILITIES Accounts Payable $ 135,988.10 Net Pension Liability 26,217.00 Sales Tax Payable 14,502.11 Beverage Tax Payable 48,032.00 Rehab Tax Due County 594.23 6 2/3% Mixed Bev Tax Payable 70.63 Retirement Payable 1,805.41 FICA 4,816.81 Medicare 1,158.80 Federal Withholding 4,741.00 State Withholding 603.00 Reserved For Law Enforcement 6,726.71 Reserved For Alcohol Rehab 3,139.13 Surplus Due Town 50,706.56 TOTAL LIABILITIES $ 299,101.49 RETAINED EARNINGS Retained Earnings 337,432.44 Current Earnings 2,500.00 TOTAL RETAINED EARNINGS 339,932.44 TOTAL LIABILITIES AND RETAINED $ 639,033.93 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. To Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (09/01/2022 - 09/30/2022) 911 Hang-ups 9 Accident 20 Alarm Activation 20 Animal Complaint 4 Arrest 4 Arrest Cltation/Summons) 1 Arrest (WS) 2 Assault 5 Assist Highway Patrol 1 Assist Motorist 10 Assist Other Department 3 Begging 2 C&R Driver 13 Communicating Threats 1 County Assist 3 Customer Problems 5 Damage to Property 3 Deceased Person 1 Dispute 18 Disturbance 11 Domestic 7 Escort 7 Escort (Funeral) 5 Escort (Security) 8 Fight 4 Fire Alarm 1 Found Property 3 Fraud 3 Harassment 2 Illegal Parking 2 information/Assistance 4 Intoxicated Subject 1 Investigate 4 Juvenile Problems 1 K9 Activity 1 Larceny 18 Lost Property 2 Mental Patient 9 Noise Complaint 3 Prowler 1 Rescue 6 Ride Through 2 Serve papers 17 Shoplifting 2 Shots Fired 1 Suspicious Vehicle/Subject 25 Trespassing 5 TWO: Talk With Officer 34 Unlock car 23 Vehicle Stop 1 Welfare Check 7 Total Number Of Events: 345 Date: 10/07/2022 - Time: 15:03 Page 1 M Typec ofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls In fown Total Calls 22 15 29 32 27 25 23 31 20 224 Structure Fires / Cooking Fires 0 0 1 0 0 0 1 0 0 2 Motor' Vehicle Crashes B 3 7 12 54 Fire. Alarms 13 11 64 Elec Smoke Scare 2 14 Service / Medical / Good Intent 11 55 Cancelled Enroute Brush Fires 0 Other Fires (cart fire, gas leaks) 2 12 Weather Related (downedt trees etc) 6 Outside of7 Town Total Calls 21 13 18 13 15 32 19 24 162 Structure Fires Cooking Fires 8 Motor Vehicle Crashes 42 Fire Alarms 21 Elec/ /S Smoke Scare 6 Service / Medical/ / Goodl Intent 27 CancelledE Enroute 12 Brush Fires 3 21 Other Fires (car fire, gas leaks) 1 9 Weather Related (downedt trees etc) 3 0 1 16 Total Calls 43 28 47 45 42 57 42 38 44 386 Structurel Fires 10 Motor Vehlcle Crashes 96 Fire Alarms 85 Elec/ Smoke! Scare 20 Service / Medical/ Good Intent 82 Cancelled Enroute 20 Brush Fires 30 Other Fires( car fire, gasi leaks) 21 Weather Related Calls 22 Jan Feb March Aprll May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 6 3 1 6 2 11 4 4 Child Safety Seat Installations 1 2 2 6 Emergency Call Outs (Elec/Public Works) 1 4 5 72.