LOUISBURG NORTH CAROLINA ChermingSine-1779 AGENDA LOUISBURG TOWN COUNCIL OPERATIONS CENTER MAY 16, 2022 1. Roll Call 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval ofl Minutes Mayor 6. Presentation: FY 2021/2022 Annual Audit Place 7. Consideration of Contract Award for the Construction ofi the Abbot Police Firing Range 8. Resolution Awarding Upset Bid 925 S. Main St. Slayter 9. Resolution Awarding Upset Bid 8071/2 Kenmore Ave. Slayter 10. Resolution to Declare a portion of115 Industrial Drive Surplus Slayter 11. Depot Hill Project Ordinance Amendment Medlin 12. Discussion of Maintenance of Right of Way Strip Stein 13. Discussion of the Town Administrator Search Process Barlow 14. Administrator's Report Barlow 15. Mayor's Report Mayor 16. Police & Fire Report Barlow 17. Council Comments Mayor 18. Public Comment Mayor 19. Closed Session - Discussion of Personnel per NCGS 143-318.11 (a)(6) Mayor 20. Adjourn MINUTES LOUISBURG TOWN COUNCIL April 18, 2022 The Town Council met on Monday, April 18, 2022 at 7:30 PM at the Town's Operations Center. Mayor Christopher Neal and Council Members Betty Wright, Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Mayor Christopher Neal welcomed everyone and opened the March Regular Town Council meeting. Following the roll call, Mr. Mike Anderson gave the invocation. PLEDGE OF ALLEGIANCE Louisburg resident, Mr. Bobby Cooper, led the citizens of Louisburg is reciting the Pledge of Allegiance to the United States. Immediately following the Pledge of Allegiance, Mayor Neal asked everyone to observe a moment of silence for the fallen Franklin County Sheriff's Department K9 Major, killed in the line of duty. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the agenda. A motion was made by Council Member Emma Stewart to accept the agenda. The motion was seconded by Council Member Betty Wright. Motion passed without objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion on the minutes of the March 21, 2022 Town Council Meeting following their review by Council. Council Member respectfully brought to the Council Members' attention that there was a word omitted in a comment that she made at the meeting. On page 5 of the minutes, the next to the last sentence should read, "She also noted that what other towns are doing does NOT have any bearing on this; they aren't Louisburg". Council Member Russell made a motion to approve the minutes of the March 21, 2022 Town Council meeting as corrected, with a second by Council Member Wright. The motion passed without objection. PRESENTATION Town of Louisburg Economic Development Coordinator Monique Wilkins presented a Power Point Presentation showing the plans for the new website for the Town of Louisburg. This is a completely new website not just an updated one. It features a new History of Louisburg page, incorporates the former Downtown site, and will include an Agenda and Minutes of Town Council Meetings page. Council Member Stewart advised the citizens that the new website is being funded by an Economic Development Program Grant making this free to the Town of Louisburg. A website could cost as much as $25,000 to $30,000; this is a significant savings. Council Member Stewart made a motion to move into Closed Session; seconded by Council Member Wright. The motion passed without objection. CLOSED SESSION Council Member Clancy made a motion to return to Regular Session; seconded by Council Member Russell. The motion passed without objection. Mayor Neal stated that there were two (2) items discussed in Closed Session with no action taken. Council Member Stewart made a motion that Mr. Jonathan Barlow be hired as the temporary Town Administrator, working parttime until a new Town Administrator is hired. This motion was seconded by Council Member Wright. The motion passed without objection. PUBLIC HEARING Council Member Clancy made a motion to open the Public Hearing segment of the meeting; seconded by Council Member Russell. The motion passed without objection. Adoption of 2030 Comprehensive Plan: Town Planning and Zoning Administrator Philip Slayter presented the request to Adopt the final amended draft oft the 2030 Louisburg Comprehensive Plan. This is the final step necessary to meet State law requiring the Town to have a current Comprehensive Plan in place. It is recommended that this Plan be updated at least every ten (10) years. The last Comprehensive Plan was adopted in 1998. This plan lays out the principle land use for the Town. This new Plan was developed over time since October 2020 from Consultant input, Citizens' insight, surveys, an ad hoc advisory committee, and public input. Every effort was made to draft a plan to satisfy town and public needs. Council Member Stein commended the effort of the ad hoc advisory committee members Council Member Betty Wright, Louisburg Planning Board Chairperson Ms. Fannie Perry, and Dr. Brown from Louisburg College. Council Member Clancy made a motion to close the Public Hearing segment oft the meeting; seconded by Council Member Russell. The motion passed without objection. ORDINANCE TO ADOPT 2030 COMPREHENSIVE PLAN Mayor Neal presented an Ordinance to Adopt the Town of Louisburg's 2030 Comprehensive Plan. Council Member Russell made a motion to approve Ordinance No. 2022- 6, An Ordinance to Adopt the Town of Louisburg's 2030 Comprehensive Plan; seconded by Council Member Dickerson. The motion carried without objection. CONSIDERATION OF REVENUE REPLACEMENT" STANDARD ALLOWANCE FOR ARPA FUNDS Louisburg Finance Director Sean Medlin brought before the Council the request to move forward in accepting funds under the American Rescue Plan Act and to elect the "standard allowance" allowing the Town of Louisburg to spend the $1,000,000 on government services, Council Member Stewart made a motion to Adopt Resolution No. 2022-R-7, A Resolution Accepting Federal Funds Under the American Rescue Plan Act (ARPA); seconded by Council Member Dickerson. The motion passed without objection. APPROVAL OF ENGINEERING CONTRACT FOR PUMPSTATION PROJECT Town Administrator Jonathan Franklin presented a contract between the Town of Louisburg and Municipal Engineering for the Green Hill Pump Station Relocation- State No. SRP- W-0206 ("Project"). The cost will be funded by 50% grant funds and 50% low interest loan up to $1,034,996. This pumpstation currently handles 40-50% of the day-to-day operations now and will add to its service when the Green Hill subdivision is completed. A motion to approve the Engineering Contract for the Green Hill Pump Station Relocation was made by Betty Wright; seconded by Council Person Dickerson. The motion passed without objection. RESOLUTION TO DECLARE 807 % KENMORE AVENUE SURPLUS PROPERTY Louisburg Planning Administrator Philip Slayter advised that there is a "postage stamp" property owned by the Town of Louisburg that the town would like to declare as surplus and return it to the private market. A developer desires to buy this property and join to other property, offering 2.5 times the current fair market value. A motion to Approve Resolution No. 2022-R-8, A Resolution to Declare and Dispose of Surplus Property, was made by Council Member Clancy and seconded by Council Member Dickerson. The motion passed without objection. DISCUSSION OF PERSONNEL POLICY & CLASSIFICATION STUDY Mayor Neal opened a discussion to revisit the topic of studying and updating the Town of Louisburg Personnel Policy which was tabled in the February 21, 2022 Town Council Meeting. This study would be conducted through an agreement between the North Carolina League of Municipalities and the MAPS Group at a cost of $13,200. Council Member Stewart asked a question regarding the Scope of Services; what are "compression issues" that are mentioned. Town Administrator Jon Franklin stated that this is a great question and deferred to Planning Administrator Philip Slayter for clarification. He explained that this relates to the levels that are within a typical grade (multiple steps). Typically, this is 2.5% increase both up and down and across the grades. Mayor Neal stated that the last time this study as discussed there was a concern ofthe source of funds to cover the cost ofi this study and that the ARPA (American Rescue Plan Act) can be used for this purpose. Mayor Neal stated that he believes that this study is a good idea for the Town of Louisburg. Council Member Stewart agrees with Mayor Neal. Council Member Stein wanted to verify that the MAPS Group will provide guidance if they think that the town needs to add positions. Council Member Clancy made a motion to approve this Personnel Policy and Classification Study; seconded by Council Member Dickerson. The motion passed without objection. DEPOT HILL DISCUSSION Mayor Neal opened the discussion with the "rest of the.story" as he called it. Concerns have been expressed about the Mayor overstepping his authority by allowing work to continue on the project after the Council voted to temporarily pause construction. Mayor Neal explained that contractors returned to the project to install the steel beams to support the ceiling based on approval recelved prior to the shutdown, This was explained to the Council on their earlier tour of the project. Council Member Stewart stated that the structural engineer had submitted a letter stating his professional opinion of the project with his seal affixed and because of this did not need to appear in person as some Council Members had requested. Mayor Neal added that all contractors on this project are certified and bonded as necessary. Mayor Neal referred to a concern at a previous meeting regarding that there was not a budget for Depot Hill. He stated that there was a budget for this project. Congressman David Price and his staff toured the property and has provided Federal funds for the project. Council Member Clancy advised that there is $1.4 million to fund this project and he doesn't feel that this will be sufficient for the work that needs to be completed. He is concerned with what will happen when the money runs out and the project is not complete. Mayor Neal assured him that there is actually about $2 million including state and federal funds, and that if this project doesn't continue, future funding from these sources will be very limited for the Town of Louisburg. Mayor Neal feels that the completed Depot Hill project could be a "jewel" for the Town of Louisburg and that it could increase the chance to attract businesses to Louisburg, Council Member Dickerson stated that he had confirmed that the structural engineer was not coming to speak to the Council and asked ift the contractor, S&S Enterprises, could possibly meet with the Council. Mayor Neal agreed to set up the meeting and have a Special Called Meeting to expedite resolving issues and to alleviate further delay in construction. Council Member Stewart made a motion to meet on Monday, May 2, 2022 at 5:30 pm at the Operations Center with the contractors of the Depot Hill project contingent on the contractors' availability. The motion was seconded by Council Member Russell and passed without objection. ADMINSTRATORS REPORT Town Administrator Jonathan Franklin gave a brief overview of his written report to the Council adding that the financials were accidentally left out of the Council Members' packets. Council took this item for information. Mr. Franklin stated that it was with a heavy heart that he is leaving his position as Town Administrator and he thanked the Council and citizens of Louisburg for the opportunity to serve. He received a standing ovation as Mayor Neal wished him well in the next chapter ofhis career and life. MAYOR'S REPORT Mayor Neal reported that he had the opportunity earlier that day to swear-in Officer Adam Rooker, a new hire with the Louisburg Police Department at their staff meeting. At the March 21, 2022 Council Meeting, the Daughters of the Confederacy requested that all items contained in the time capsule at the base ofthe monument be returned to them. Mayor Neal reported that the capsule has sustained heavy water damage and that all papers were destroyed. There was one coin remaining that was heavily caked with corrosion and it has been presented to a representative of the Daughters of the Confederacy. POLICE REPORT This report was accidentally left out of the Council Members' packets. FIRE REPORT This report was accidentally left out of the Council Members' packets. COUNCIL COMMENTS Mayor Neal called for any comments by Council Members. Council Member Stewart stated that it had been a pleasure to work with Jonathan Franklin. Council Member Dickerson shared that he had also attended the staff meeting of the Police Department and that Chief Jason Abbott had announced to his officers that the Town of Louisburg had not had a single break-in reported by a town business in the 1st Quarter of 2022. Chief Abbott stated that this has not happened during his tenure and commended his officers for their diligent patrols. Council Member Stein shared that she had attended the farewell service for the Franklin County Sheriff's Department K9 Major. She was touched by the number of agencies that attended the service. She also stated that as always the Louisburg Fire Department is looking for volunteers. She thanked Mr. Franklin for setting the stage for this Council to take Louisburg forward and grow. PUBLIC COMMENTS The mayor opened the meeting for public comment, There were no public comments at this meeting. ADJOURNMENT Council Member Clancy made a motion to adjourn with Council Member Russell giving a second. Motion passed without objection. Submitted Choi - Roqus Lori Rogers, Temporaly Town Clerk MINUTES LOUISBURG TOWN COUNCIL May 2, 2022 The Town Council met on Monday, May 2, 2022 at 7:30 PM at the Town's Operations Center. Mayor Christopher Neal and Council Members Betty Wright, Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Mayor Christopher Neal welcomed everyone and opened the Special Called Town Council meeting. Following the roll call, Ms. Linda Keith gave the invocation. PLEDGE OF ALLEGIANCE Louisburg Mayor Christopher Neal led the citizens of Louisburg in reciting the Pledge of Allegiance to the United States. DISCUSSION OF DEPOT HILL Mayor Neal opened the discussion by introducing the contractors ofthe Depot Hill Project, Mr. Keith Smith and Mr. Glenn Swanson of S&S Enterprises. Mr. Smith began by distributing a 1 page "cheat sheet" briefly outlining the project cost estimates to the Council Members. He stated that the budget is outside of their responsibility; they actually joined the project about a year after it began. He stated that $43,612 would get the project to a point where it would stop additional damage; it will not be considered "dried in". A few minutes later Council Member Russell asked for clarification on the costs involved to get to this protected stage because the figures shown did not equal this amount. After reviewing the costs, Mr. Smith corrected his figure to $57,472. Mayor Neal reminded the Council that funds must be spent according to specified allocations. For example, $700,000 given by Matthew Winslow was specified to be used for a Civic Center and $750,000 in federal funds secured by Congressman David Price must be used on the Depot Hill Project, but the town has some discretion for the specific use ofthe funds. He also advised that if the funds are not used according to the specified use, the funds will need to be returned to the source and this could put future funding in jeopardy. Council Member Dickerson expressed concern over unexpected problems earlier in the project. He asked Mr. Smith to elaborate on those problems. Mr. Smith responded that under the concrete floor there was approximately five feet of air, which appeared to be an old well, and to correct this problem they brought in gravel. Council Member Dickerson asked if an Environmental Study had been conducted. Mr. Swanson replied that no study was necessary for this project. The second problem that was found was that the back wall had a Cottonwood tree growing out of it. To correct this, the back wall had to be torn down and reconstructed. Council Member Stein expressed that she wants the Depot Hill project to succeed; however, she is concerned about the purpose of the use. She questioned what if council decides not to use this as an event venue. Town Finance Director Sean Medlin stated that $125,000 from the Tobacco Trust Fund was specified for a commssaly/commerca kitchen, and if not used for this purpose, it would need to be returned. Council Member Clancy expressed his concern over running out of money and what would happen to the project. Mayor Neal advised that there is enough funding for the two large areas marked "A" and "B" on the floorplan distributed to the council and this would complete the initial phase. Council Member Clancy asked if it would be beneficial to have developers come in and discuss options for the other areas. Mr. Smith clarified that of the $57,472 needed to bring this project to a "paused" state, all but $14,000 is already committed in contracts. Council Member Stewart stated that the council needs to show their commitment to the completion of this project. Mayor Neal agreed and said that if it seems that the town is dragging its feet, it could have a negative impact on the citizen's view of the current Town Council. Council Member Dickerson asked if there was a site plan prepared for this project and Council Member Stein asked where people would park if we proceed with this project. Louisburg Planning Administrator Philip Slayter responded that there was no site plan. Mr. Smith said that former Town Administrator Jonathan Franklin did the best that he could with what he had to work with. Mr. Smith said there would normally have been a site plan prepared and he had also previously raised the question about parking. Council Member Russell stated that he would like to hear comments from the public on the matter. There was some discussion as to whether or not public comments would be allowed at the Special Called meeting. Interim Town Administrator Jon Barlow advised that the comments would be limited to only what has been advertised for this meeting and Mayor Neal stated that the purpose of the meeting was a discussion on Depot Hill. Mayor Neal stated that he would allow public comment limited to one minute. PUBLIC COMMENTS Ms. Linda Keith of 122 Grant Street stated that the project started several years ago and then ran into problems. The previous council agreed to move forward with Depot Hill, but it seems obvious to her that this council does not want to go forward. Mr. Cory Thornton of 305 Spring Street stated that he had spoken with several council members who have stated they want this project to be a success and a contractor does not know how to proceed until the purpose of a building and, particularly before a site plan, is established. Mr. Felix Allen of 408 North Main Street expressed his concern over no detailed site plan and no parking plan. Ms. Christine Ende of 310 North Main Street said that all members have indicated that they want to go forward with this project, sO she would ask that the council make a decision. COUNCIL COMMENTS Council Member Clancy suggested another possible use for Depot Hill would be to make it into Town Hall. Council Member Stewart would like for the project to go forward. She would suggest using the $57, 472 funds to get it to the stage that S&S Enterprises has recommended. She stated that they have experience in renovating local sites. She asked how much it would cost to take the project to the "dried-in" stage. Mr. Smith said he could not answer that because it would depend on the types of doors and windows that would be needed and that would not be known until the purpose of the building was known. Council Member Stein stated that she would like for this project to succeed and that her goal is for the entire town to benefit from the project. She said she is concerned that no study was done to show that a convention center was desired and that there is no site plan available for this project. Mayor Neal asked to do what the funds are allocated for or we must send them back. He said we need to complete this project; we have the funds, All have agreed that we want to do it. Council Member Stewart said there has been much discussion on social media and she has been involved with the council for many years. She would like to see the council move forward and stated that all have tried to deal with the project with integrity and hope that we can all pull together and see it to a safe point. Council Member Wright stated that they should finish area A and B to finish what they started. Mr. Winslow wants a civic center. This would be free to the Town of Louisburg. Rental fees would be income to the town. Council Member stated she is ready for the council to do this. Council Member Clancy made a motion to designate Depot Hill as a new Town Hall; seconded by Council Member Stein and a vote was taken by a show of hands. Those voting for the motion were Council Members Clancy, Stein, Russell; those voting against the motion were Council Members Dickerson, Stewart, Wright, and Mayor Neal. Council Member Stewart made a motion to proceed with the Depot Hill project to the point oft the contractor's recommendation as a good safe point with a cost of $57, 472; seconded and motion passed with one opposed. Council Member Stein made a motion to have a developer create a site plan for the best purposes of the money available. Town Planning Administrator Philip Slayter explained the process of such a proposal. Mayor Neal expressed a concern for where the funding would come from for this proposal. Interim Town Administrator Jon Barlow directed to the line item entitled "Contingency" and said that the funds could come from this line item. This motion was seconded by Council Member Clancy and a vote was taken by a show of hands. Those for the motion were Council Members Dickerson, Clancy, Russell, and Stein; those opposed were Council Members Wright and Stewart and Mayor Neal. ADJOURNMENT Council Member Stewart made a motion to adjourn with Council Member Wright giving as second. Motion passed without objection. Submitted ptL miogen Lori Rogers, Temporay Town Clerk MINUTES LOUISBURG TOWN COUNCIL MARCH 17, 2022 The Town Council met on Thursday, March 17, 2022 at 7:30 PM at Town Hall. Mayor Christopher Neal and Council Members Betty Wright, Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Mayor pro tempore Betty Wright welcomed everyone and opened the March 17 Special Called Town Council meeting. INVOCATION Following the roll call, mayor pro tempore Betty Wright, gave the Invocatian, PLEDGE OF ALLEGIANCE Following the Invocation, the Pledge of Allegiance to the United States was recited by everyone. STRATEGIC PLANNING DISCUSSION Lee Padrick presented a Power Point presentation reviewing strengths, weaknesses, and goals as determined in the Economic Development Plan developed in 2018. Councl! Members discussed the Economic Development over the 4 years and discussed where they would like to see the Town of Loulsburg In 5 years forward. This meeting was an information gathering event. Council Members discussed specific projects that they would like to see completed within the next 5 years as well as discussing ideas of what could become projects and goals for the Town of Louisburg during this time. It was decided that the Council would meet again with Mr. Padrick on April 20, 2022 In Town Hall formalize a 5-Year Economic Development Plan for the Town of Louisburg. COUNCIL COMMENTS No additional comments were made by Council Members since the meetirg was a discussion format. ADJOURNMENT The meeting was adjourned by Mayor Neal, Submitted Koni Reguw Lori Rogers, Tempéjary Town Clerk POLICE Youn o. Bouisbung NEC 1779 Office Of The Chief of Police LOUISBURG. N.C. Jason Abbott State of North Carolina To: John Barlow, Interim Town Administrator Sean Medlin, Finance Director From: Chief Jason Abbott Date: May 10, 2022 Ref: Police Range Improvements Project The Louisburg Police Department applied for a grant from the NC Department of Public Safety - Governor's Crime Commission (GCC) on October 1, 2021, for upgrades/mprovements to our firearms training facility located behind the Town's waste water treatment plant. The GCC awarded the Police Department $24,500 toward the project and our plan is to use these funds to purchase a building, maintenance equipment, and training equipment. The Town (through Jon Franklin) agreed to cover the cost of concrete for this project. Concrete costs have increased significantly since we began this project and the Town Council voted earlier this year to make al budget adjustment of $30,000 for this project. The plan is to construct an 80' x 156' concrete pad for the range, plus an additional 24' x51' pad for the building. I met with four contractors last month to gather bids for this project and only two have submitted bids. 1. Johnny King's Grading Co., Inc. $66,500 2. We Do Concrete Cheap $85,590 We have had a number of delays with this project and now we are faced with a scheduled delivery of the building for. June. The concrete for the building's pad must be completed before the delivery date. I am requesting that we move ahead and award the job to Johnny King's Grading Co., Inc. have talked with Mr. King and he has assured us that he can start right away with the pad being completed before the building delivery. Even with the $30,000 already budgeted for this project, we still need a minimum of an additional $36,500 to complete the project. - am requesting that the additional funding needed to complete this project be taken from the Police Department's designated ARPA funds. Jobnny King's Graling Co., Inc. 310 Kenan Road e Louisburg, NC 27549 (919) 496-5076 QUOTE NC License # 54025 pu/1/1 To: Louisbu u4 PolDat AH Jps8N QUANTITY DESCRIPTION WORKED HOURS HOURLY RATE AMOUNT 8Dy/56 12,405, GApSe Pour (1S64 4s)$3,500 GRad., PouR A4x5/ 42a4 S9fH CL4) #80Q0 Tatal 4660 SUBTOTAL $ TOTAL DUE $ THANK YOU FOR YOUR BUSINESS! Jason Abbott From: Eric Parker erpaineueyano.om, Sent: Tuesday, May 03, 2022 6:47 AM To: Jason Abbott Subject: Concrete Estimate- Waste Teatment Plant Rd. Hello Mr. Abbott, Thank You for your time last week. It was nice meeting you! In reference to your concrete work, please see scope of work and estimate below. Do not hesitate to call me with any questions. I look forward to hearing from you! 156' X 80' slab 1. Remove all existing concrete and dispose. 2. Grade entire area with flow on grade. 3. Existing poles to remain untouched unless true up is needed. 4. Form to pour. 5. Pour 3000psi fiber reinforced concrete. 6. Trowel finish with lite broom finish. 7. Cut control joints 10'o/c. 24'x51' Monolithic slab 1. Laser grade. 2. Dig footing. 3. Grade to form. 4. Form to pour. 5. Install 2 rows Owens Corning rebar tied continuious. 6. Trowel Finish. 7. Cut control joints. Job Total-$85,590.00 Respectfully, Harold McMullen 919-495-0486 cell ER Parker WeD2Consret-Cheap.com 919-454-3927 office 919-426-3459 cell e@weoomcetehepconm 1 DocuSign Envelope ID: 3ABE2CFECOADMAZEBC8898282C3D STATE O SIATE OF NORTH CAROLINA TI 20, 77 DEPARTMENT OF PUBLIC SAFETY GOVERNOR'S CRIME COMMISSION 1201 Front Street, Suite 200 Raleigh, NC: 27609 Telephone:(919) 733-4564 Fax:(919) 733-4625 htp./www.neged.org * ESE QUA Ah VIDE 9 GRANT AWARD Applicant: Town ofl Louisburg Project Name: 2021 Louisburg Police Department Training Facilities Improvements Authorizing Official: Jonathan Franklin Implementing Agency: Louisburg Police Department Authorizing Offical Address: 110 W. Nash Street Project Director: elliott coker Louisburg, North Carolina 27549-2526 Sergeant Project Number: PROJ014780 Vendor Number: 566001272 Account Manager: Matthew Stuart Grant Period: 10/01/2021 - 09/30/2022 Budgets Period Personnel Contractual Travel Supplies Equipment Indirect Costs Total Year 1 $0.00 $0.00 $0.00 $6,840.11 $17,659.89 $0.00 $24,500.00 Grant Budget Total $24,500.00 Source Federal Grant # CFDA # % Funding Federal Award 2021::Byrne Justice Assistance Grants 15PBJA-21-GG- 16.738 100% $24,500.00 00278-JAGX In accordance with the laws and regulations of the United States and the State Of North Carolina, and on the basis of the grantee's application, the Department of Public Safety hereby awards to the foregoing grantee an award in the amount above. This grant is subject to the conditions listed in the approved grant application as well as all applicable rules, regulations and conditions, as be described by the Department of Public Safety. Special conditions are attached to this award. may This grant shall become effective, as of the start date of the grant period listed, once this original grant award has been properly executed on behalf of the grantee and returned to the Governor's Crime Commission, attention of the Grants Management Director. The grant award must be returned within 30 days of the date the award is mailed from the Governor's Crime Commission. No alterations of any kind may be made on this grant award. Authorizing Official Governor's Crime Commission louatian Fraskli 12/8/2021 - - 16:59,06 EST: 12/8/2021 I 11:48 Signature of Authorizing Official Date Signature of Director Date Jonathan Franklin, Authorizing Offical Caroline Farmer, Executive Director Name and Title of Authorizing Official Name and Title of Director Project Director Sohakl 12/8/2021 - 16:55:48 EST Signature of Project Director for Date Budget elliott coker, Sergeant fufat Name and Title of Project Director Coucil hhe 0T This award is subject to the attached conditions, which must Jauory be signed by both the authorizing official No alterations of any kind may be made on this grant award. seching Tolll Free (800) 547-8480 NEWMARTI BUILDERSI INC. Fax( (434) 447-2694 Phone (434) 447-2693 1000 Cycle Lane South HIll, Va, 23970 Schedullng (877) 411-5119 DEALER: NC013 RUSTIC BLDG-CR 12/10/2021 9:09 SOUTH PRICE INVOICE: A-FRAME A NON-CERTIFIED TOCERTIFYA BRACINGA AND ADD wVenical and ANCHORS SHEETS DATE: 12/10/2021 Bexed Eve Option CERTIFIED X QUOTES VALIDFORSODAYS BUILDING COLOR NAME: STATE: NC PHONE: ROOF: ADDRESS: ZIP: PHONE: SIDES: CITY: 45IBSNOWIOADA AVAILABLE CELL: TRIM: WIDTH AND ROOF SIZES-(PRICES) V=VERTICAL COMBO W&L COST W&L COST W&L COST W&L COST W&L COST 12X21 $1,495 12X26 $1,895 12X31 $2,195 12X36 $2,495 12X41 $2,895 1-24x51-$5390 18X21 $1,695 18X26 $1,995 18X31 $2,295 18X36 $2,695 18X41 $3,195 20X21 $1,895 20X26 $2,295 20X31 $2,595 20X36 $3,095 20X41 $3,495 22X21 $1.995 22X26 $2,495 22X31 $2,995 22X36 $3,495 22X41 $3,895 24X21 $2,295 2 24X26 $2,695 24X31 $3,295 24X36 $3,895 24X41 $4,295 TTRIM $60 TRIM 701 TRIM 5801 TRIM 90 TTRIM $100 BOXEAVE $130 BOXEAVE $1 65 BOXEAVE $195 BOXEAVE $230 BOXEAVE $260 V-ROOF $2601 2V-ROOF $3 V-ROOF 390 V-ROOF $4 551 V-ROOF $5201 VERTICAL ROOF=$650 HIGHER SNOWI LOADS AVAILABLE UPONI REQUEST LEG HEIGHTS 21FTLONG 26FTLONG 31FTLONG 36FTL LONG 4IFTLONG 6FT $o 6FT $0D 6FT $o 6FT $op 6FT $0 7FT $70 7FT $85 7FT $110! 7FT $135 7FT $155 11FT LEGS=$790 8FT $140! 8FT $165 8FT $200 8FT $235 8FT $275 DRIPS STOPI ROOF/WHOLEBLDG $ 9FT $210! 9FT $245 9FT $315 9FT $360 9FT $425 10FT $280 10FT $315 10FT $395 10FT $460 10FT $545 11FT $3502 11FT $395 11FT $480 11FT $555 11FT $650 12FT $420 12FT: $485 12FT $590! 12FT $665 12FT $770 CLOSE BOTH SIDES 21FTLONG 26FTLONG 31FTLONG 36FTLONG 4IFTLONG 6FT $450 6FT $545 6FT $650 6FT $745 6FT $885 CLOSEC OMBO 24' 7FT $515 7FT $630 7FT $795 7FT $855 7FT $995 8FT $595 8FT $725 8FT $915 8FT $960 8FT $1,235 9FT $595 9FT $725 9FT $915 9FT $960 9FT $1,235 10FT $720 10FT $915 10FT $1,105 10FT $1,215 10FT $1,490 11FT $815 11FT $1,025 11FT $1,255 11FT $1,410 11FT $1,605 12FT $815 12FT $1,025 2ET $1,255 12FT $1,410 12FT $1,605 ADDVERTICALSIDES, TV-SIDE $450 TV-SIDE $5501 TV-SIDE $6501 TV-SIDE 3750 IV-SIDE $850 CLOSE ONE END - ORADD ONE GABLE ADD V=VERTICAL GABLE COMBOSDES LGT 24 HT. 11 792.00 12FTWIDE ISFTWIDE 20FTWIDE 22FTWIDE 24FTWIDE ONLY $ 6FT $550 6FT $660 6FT $735 6FT $845 6FT $995 7FT $585 7FT $705 7FT $795 7FT $905 7FT $1,045 8FT $665 8FT $800 8FT $915 8FT $1,035 8FT $1,165 CBE 11FT=$3290 9FT $665 9FT $800 9FT $915 9FT $1,035 9FT $1,165 10FT $815 10FT $985 10FT $1,135 10FT $1,275 10FT $1,415 11FT $925! 11FT $1,110 11FT $1,295 11FT $1,455 2 11FT $1,645 ET $925 2FT $1 a 0 251 $1,295 12FT $1,455 ZET $1,645 V-ENDS $3001 V-EN V-ENDS 585 VE ENDS $650 V-ENDS $7151 IV-GABLE $65 V-GABLE 3 V-GABLE $130 -GABLE E $1301 V-GABLE E $130 GABLE $175 GABLE $200 GABLE $225 IGABLE $250 GABLE $2751 GARAGE DOOR AND WINDOW OPTIONS ATC-S1FTLONGES0 36' DOOR $300 DUTCH CUT $95 9X8 $625 E rutrderdera sat eb bulding ata SKYLIGHT e E $125 6X6 $500 10X7 $675 ASE fbres amerhrass ant WINDOW $150 8X7 $565 10X8 $725 aken hn.c mmedb Tant an Mamany r - buldiog - ROOF & CORNER BRACES-$540 RY $130 9X7 $5952/10x10 $800 ATCACONCRETEA ANCHORS, MHA=MOBILE HOME ANCHORS, +MHA=ADDI MHA, RB-ROOFE BRACES, CB=CORNERE BRACES NON ÇERTIFIED STD.J ROOF AND CORNERI BRACES ZIFTLONG 26FTLONG 31FTLONG 36FTI LONG 4IFT7 LONG 1-36" = $300 ATC $02 ATC $0 ATC $0 ATC $0 ATC $0 Door MHA. $150 MHA $150 MHA $200 MHA. $250 MHA $250 2-10x10-$1600 +MHA $50 +MHA $50 +MHA $50 +MHA $50! +MHA $50 RB&CB $225 21 RB&CB $270 RB&CB $315 RB&CB $360 RB&CB $405 $or $01 $0 $0 $0 Certifled Buildings meet 130n mphy wind gusts and3 30ib snow load. Higher wind and snowl loads are availableb by special quote, Newmart builders Inc. Isar manufacturer: ando distributor of retall metall bulldings components for $0.00 assembly. Newmart Buildersis nott thec contractor nor should we be represented byt thec customer ast thec contractor SUB TOTAL: fort thisp purchase. The customero ort their representative: should represent themselves as such when: applyingf for $13,352.00 permits! for assembly within thelr locality. Certifled Bulldings have 20y yearl limited warranty on rust througho of TAX %: 6.75% framinga assuming normal user care andn maintenance, ands 900 day workmanship. Wea are not responsible for SALES TAX: $901.26 permits, covenants searches, restrictions, or: acts of God (such as flooding, hall, lightning, wind, Ice, snow, TOTAL: earthquakes, etc.)F Please contacty your local Bulldingi inspector ork Homeowners Association for Information. $14,253.26 Customer'sr responsibillty to check with Miss Utillty or applicable service companies for underground obstacles, we PROCESSI FEE: 336 10 will not be responsible for undergroud lines or any damages thatr may occur. We are entering your property at your SUB' TOTAL: 1(82 cannot held 06 request, therefore we beh responsiblef for anyo damages. Your lotr must be level forp praper assembly, SURCHARGE: additionalf feesr may be charged for cutting orl leveling. Balance Is due upon delivery. Newmart Bulldersr reservest the $40.00 rightt toz accept or refuse anyo orders received. All grdersr recelveda are subject to management: approvalt to Insure BALANCE: 73958.060 proper pricing Non CertifledE Bulldings are under no warranty. Nor refunds on processf fee after3 business days. Accepted Credit Cards are MasterCard & Visa. 3% Credit CardF FeeA Applles. BUILDINGI LENGTHSA ARE MEASUREDO ON NAsteCcurd) ROOF; GROUNDL LENGTHI IS1 1'S SHORTER. The venue for any dispute arising from this contract will be nt the DUTCH appropriate court In Mecklenburg County, VA VISA CUT CONTRACTOR! IS CUSTOMER! NAME: CHECKED BY: X. OROTHER X. OFFICE USE ONLY Thavereada andu undentandthes abovelr Informationa andg given my approval ford delivery. Signa alterd delivery 7/26/2021 revised RESOLUTION NO. 2021-R- [A Resolution to Award the Final Bid for Surplus Property] WHEREAS: 1. The Town ofLouisburg owns certain real estate that it deems no longer desirable to own for governmental purposes, specifically 925 South Main Street; and 2. This Council declared the property surplus and to dispose oft the property using the upset bid process in conformance with the North Carolina General Statute ("NCGS") Chapter 160A, Article 12; and 3. The Town ofl Louisburg ran aj public notice in the Franklin Times on April 28, 2022 announcing the upset bid process for the item. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. That there was only one bid received for the property located at 925 South Main Street in the amount of$15,000 from Olde Dominion Builders of Raleigh, LLC. 2. The Town Administrator is hereby directed to dispose of the surplus personal property consistent with NCGS Ch. 160A, Art. 12 and perform all necessary steps associated with its sale to the aforementioned high bid. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE RESOLUTION NO. 2022-R- [A Resolution to Award the Final Bid for Surplus Propertyl WHEREAS: 1. The Town ofLouisburg owns certain real estate that it deems no longer desirable to own for governmental purposes, specifically 807 % Kenmore Avenue; and 2. This Council declared the property surplus and to dispose of the property using the upset bid process in conformance with the North Carolina General Statute ("NCGS") Chapter 160A, Article 12; and 3. The Town of Louisburg ran a public notice in the Franklin Times on April 28, 2022 announcing the upset bid process for the item. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. That there was only one bid received for the property located at 807 % Kenmore Avenue in the amount of $6,000 from TMA Enterprise, LLC. 2. The Town Administrator is hereby directed to dispose of the surplus personal property consistent with NCGS Ch. 160A, Art. 12 and perform all necessary steps associated with its sale to the aforementioned high bid. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE TOWN LOUISBURG III N O R T H CAROI LIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: May 12, 2022 RE: Declaration of Surplus Property REQUEST: To Declare 0.107 acres at 115 Industrial Drive Surplus Property. BACKROUND: A developer is seeking to repurpose the former IGA site at the corner of N. Bickett Boulevard and NC Hwy 561 for a new conditioned space self-storage facility. As part of the investigation into the viability of the project, a determination was made by the developer that an expansion of the building would be needed necessitating more land. As the Town's property abuts the site and the planned building expansion occurs at the rear of the property, the developer approached the Town Administrator about obtaining a small portion. After discussions with staff, it was concluded that the release of such a small portion of the Operations Center's site would not impair its operations. As the redevelopment of the IGA site has been a long standing Town objective, the Town Administrator agreed to the idea subject to Council's approval to declare the land surplus. To be clear, the declaration of the property as surplus does not guarantee the Developer the property but allows its possible acquisition through the upset bid process. As the property would not have any value to anyone else except the adjoining property (the IGA site), it is the expectation that it would property would like transfer to the Developer through the bid process. STAFF RECOMMENDATION: Approval 3 017872 0115468 € @46390 015401 - & d A - d I - : o 027128 5 $ 015354 4 01 5956, 015502 0 015352 3 DAN 4131 - 1 2 015367 015429 8 0 015351 N/F ADD PROPERTY, LLC - DB 2247, P 1671 IGA Builing PROPOSED BUILDING ADDITION 105' X 60' 8 3.,2Z69.00 N Curfewt 09671 Line 1 Z 105' Df 4465 SF a 0.107 ACRES S 12-1801"W 159.62! 7 Preposed Line N/F TOWN OF LOUISBURG DB 1677, P 157 Operskions Cewler RESOLUTION NO. 2022-R- [A Resolution to Declare and Dispose of Surplus Property] WHEREAS: 1. The Town of Louisburg, a municipality in North Carolina, is in support oft the redevelopment of the former IGA Building at 630 North Bickett Blvd. which has been vacant for several years, and 2. The current owners ofthe IGA site are seeking to repurpose the building and expand its footprint to establish a conditioned space storage business; and 3. To complete the project, the owners require a small portion of property under the Town's ownership, approximately a tenth of an acre; and 4. That the Town wants to aid in the repurposing of the site and acknowledges that the one tenth acre of Town property that abuts the former IGA site presents no impediment to the use of the Town Operations Center would be eligible to be declared surplus; and NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. That the Louisburg Town Council declares that portion ofthe property (0.107 ac.) at 115 Industrial Drive, also known by Tax Map Parcel ID 015502, as surplus property and directs the Town Administrator to dispose of said property through the upset bid process. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE TOWN LOUISBURG II NOE R' T H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Finance Director DATE: May 12, 2022 RE: Capital Project Ordinance = Louisburg Depot Hill Project REQUEST: Adoption of Capital Project Ordinance Amendment for the Louisburg Depot Hill Project. BACKROUND: The original capital project ordinance was approved for $749,000. The updated project budget is projected to be $2,200,000. This amendment will allow us to remain in compliance for budget and audit purposes. COUNCIL ACTION: Motion to Adopt Capital Project Ordinance as presented. TOWN OF LOUISBURG CAPITAL PROJECT ORDINANCE LOUISBURG DEPOT PROJECT (AMENDED) BE IT ORDAINED by the Governing Board of the Town ofLouisburg, North Carolina, that, pursuant to Section 13.2 ofChapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted: Section 1. The project authorized is for the acquisition and renovation of properties located within the downtown district of the Town ofLouisburg. This project will be more familiarly known as the Louisburg Depot Project. Section 2. The Town ofLouisburg staffis directed to proceed with the capital project within the terms ofthis ordinance, project contracts, documents and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Grant Funds $ 2,026,000 Town Contribution $ 174,000 Total $ 2,200,000 Section 4. The following amounts are appropriated for the project: Revitalization and Construction $ 2,200,000 Total $ 2,200,000 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the Local Government Commission. Section 6. The Finance Officer is directed to report, on a monthly basis, on the financial status of each project element in Section 4 and on the total funding revenues received or claimed. Section 7. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Section 8. This ordinance shall be in full force and effect from and after its passage until the project is completed and closed. Section 9. This ordinance may be amended in any manner SO long as it continues to fulfill the requirements of G.S.159-13.2 and other applicable laws. Adopted this 16th day of May, 2022. Christopher Neal, Mayor ATTEST: Lori Rogers Temporary Town Clerk mY LOUISBURG Charming Since 1779 Ordinance Number 2019-4 An Ordinance to Amend the Louisburg Town Code Be it Ordained by the Town Council of the Town ofLouisburg as follows: That Section 32 of the Code ofOrdinances, Town of] Louisburg, North Carolina, is hereby amended to read as follows: Section 32-119: Maintenance of right of way strip It shall be the responsibility of each property owner to maintain and mow the grass in the strip between the owner's property and any existing street; in most cases the strip being located between an existing sidewalk and street. Grass or any other plant growth shall not exceed 10 inches in height within the referenced strip. Section 32-120: Violations Any person allowing plant growth exceeding the limit established in Section 32-119 oft this Code shall be determined to be in violation oft this Code and subject to actions outlined in Section 1-10: Fines and Penalties. So Ordained, this the 18th day of March, 2019, by the Louisburg Town Council. Caubplatiiom Li Carolyn Patta'son, Town Clerk Karl T. Pernell, Mayor Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 LOUISBURG: NORTH CAROLINI A Charming Since. 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Discussion of the Town Administrator Search Process Date: May 16, 2022 There are several different methods the Town Council can choose to follow in the search for a new Town Administrator. This is a very important position that Council must fill and selecting the best candidate is crucial. Developing a quality pool of applicants will help ensure that the best possible person is selected. As I mentioned there are several different methods the Council could use including: A. Perform the entire process in-house. B. Seek the assistance of an executive search firm in the initial application process and screening process, but perform the interview/assessment process in-house C. Hire an executive search firm to handle the entire process. This option would obviously be the most expensive. Of course, any of these options could be modified to fit the desire of Council. I can't say one method is better than the other. I have experienced all of them. Regardless of the method chosen it is a time-consuming process. I have typically found that it takes about 61 months to fill the position once the search begins. (919) 496-4145 * FAX (919) 496-6319 * maningtomotousbupen III LOUISBURG: NORTH CAROLINA Cherming Since1 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Administrator's Report Date: May 16, 2022 Your financials are attached. Depot Hill Project Update At the May 2, 2022 Town Council meeting staff was directed to solicit interested firms to assist in the preparation of a site plan and a study to determine the best use ofthe Depot Hill property. Staff has been working on developing a Request for Qualifications (RFQ). My recommendation for a scope of work is as follows: 1. Request that 3 different options for the future use ofthe building be presented using the scenarios listed below. a. Using all the existing funds currently available ($2.2 million), develop a plan to complete the building as designed. b. Using only the existing funds specifically designated for the event center, $700,000 from Rep. Winslow and $750,000 from Congressman Price, develop a plan to complete this section only. This scenario would require the Town to return the Tobacco Trust Fund grant of $125,000. C. Consider another use of the building that has not been identified. 2. Develop a Site Plan based on the best use of the building. 3. Develop a budget to complete the project based on the site plan. Timeline: In reviewing the amount of detail that needs to go into writing any RFQ, it would take approximately 30 days to prepare. Another 30 days would be reasonable to distribute the RFQ and give firms time to prepare a response. Recommended Action: Once the RFQ submission period closes, it will be necessary to score the responses. I would recommend the Mayor appoint a sub-committee of Council to work with staff on scoring the responses and prepare a report to present to the entire Council. For your information, I'm including the Scope of Work for the Tobacco Trust Fund grant and the grant from Rep. Winslow. Ihave requested this info for the grant from Congressman Price, but I have not received it. AS you can see, he scope are fairly (919) 496-4145 * FAX (919) 496-6319 W Mantinebomotousbupem LOUISBURG NORTH CAROLINA Charming Sine 1779 specific. The TTF grant is clearly designated for a kirchmcommisayparing lot. The Rep. Winslow funds are specifically intended for an event center. FY 22/23 Town Board Budget Work Session A Town Council FY 2022/2023 Budget work session scheduled for Thursday, May 19 at 5:30 pm in the Operations Training Center. The Friday Nights on the Tar is scheduled for Friday, May 20, at 6:30 PM. (919) 496-4145 * FAX (919) 496-6319 maningtomofousbupen TOWN/LOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Gineglilng FISCAL YEAR ENDING June 30, 2022 Reporting Period: April 30, 2022 OUR CASHINRESERVES.. OUR CASHI FLOWS.. Balances on April 30, 2022, in whole dollars Comparison of FYTD % CASH & INVESTMENTS BY FUND GENERALI FUND REVENUES & EXPENSES Prlor FYTD % Current FYTD % GENERAL FUND Fiscal Year Budget $ 3,879,343 $ 4,081,291 Apr-21 Apr-22 Revenues Fiscal Year to Date S 4,493,282 92.06% 110.09% Operating $ 395,229 $ 1,229,731 Expenses Fiscal Year to Date > 3,625,540 82.94% 88.83% Powell Bill 49,760 52,907 ELECTRIC FUND REVENUES & EXPENSES Fiscal Year Budget $ 7,552,454 $ 7,883,412 TOTAL GENERALI FUND $ 444,989 $ 1,282,638 Revenues Fiscal Yeari to Date $ 5,643,346 79.69% 71.59% Expenses Fiscal Year to Date $ 5,904,376 75.69% 74.90% OTHERE FUNDS Apr-21 Apr-22 WATER FUND REVENUES & EXPENSES General $ 2,047,964 $ 2,682,909 Fiscal Year Budget $ 1,604,900 $ 1,505,000 Revenues Fiscal Yeari to Date $ 1,500,168 90.32% 99.68% Electric Fund $ 2,535,872 $ 2,532,590 Expenses Fiscal Yeari to Date $ 1,175,299 67.43% 78.09% Rate Stabilization $ 8,035 $ 8,038 SEWERF FUND REVENUES & EXPENSES Fiscal Year Budget $ 1,691,500 $ 1,583,358 Water Enterprise $ 451,099 $ 450,753 Revenues Fiscal Year to Date $ 1,520,691 78.01% 96.04% Expenses Fiscal Year to Date $ 1,307,405 71.07% 82.57% W/SC Capital Reserve $ 7,721 $ 7,722 POLICES SEPARATION ALLOWANCE FUND Police Separation $ 163,385 $ 163,140 Fiscal Year Budget $ 18,700 $ 18,700 Revenues Fiscal Year to Date $ 15,581 83.32% 83.32% Sewer $ 275,005 $ 273,991 Expenses Fiscal Year to Date $ 15,581 83.32% 83.32% TOTAL OTHER FUNDS 5,489,081 $ 6,119,142 SEWER FUND DEBT SERVICE TOTAL CASH & INVESTMENTS TOWN-WIDE Fiscal Year Budget $ 37,890 $ 37,890 Apr-21 Apr-22 Revenues Fiscal Year tol Date $ 35,310 0.00% 93.19% ALL FUNDS $ 5,934,071 $ 7,401,780 Expenses Fiscal Year to Date 5 35,310 0.00% 93.19% SPECIFIC REVENUE COLLECTIONS AT A GLANCE... OUR PROPERTY VALUES... Comparison of FY% PROPERTY VALUATION TAXRATE TAXI LEVY Prior Current Property Valuation $ 297,999,540 0.45 $ 1,340,998 ADV VALOREM PROPERTY TAX FY% FY% Less: Estimated Uncollectible $ (20,115) Fiscal Year Budget $ 1,315,983 $ 1,367,883 Totall Town $ 297,999,540 0.45 $ 1,320,883 Revenues this Month $ 45,967 4.01% 3.36% Revenues FYTD $ 1,333,479 100.57% 97.48% EXPENDITURES/ ATA GLANCE... SALES & USE TAX Fiscal Year Budget $ 547,274 $ 580,000 Comparison of Monthly Expenses Revenues this Month $ 52,233 9.47% 9.01% GENERALI FUND Fiscal Year This Month's Expenses Revenues FYTD $ 574,347 93.36% 99.03% DEPARTMENTS 21-22 Budget Prior FY CurrentFY FRANCHISE TAX Gov. Body/Admi/Planning $ 293,378 $ 335,825 $ 382,133 GENERAL FUND Police/School Resource Off $ 1,727,544 $ 1,543,843 $ 1,522,971 Fiscal Year Budget $ 310,000 $ 310,000 Fire/Training Center $ 680,836 $ 662,567 $ 701,161 Revenues this Month $ 0.00% 0.00% Street $ 533,457 $ 549,361 $ 521,644 Revenues FYTD $ 212,781 69.39% 68.64% Solid Waste $ 394,234 $ 277,658 $ 274,490 ABCSTORE Recreation $ 249,894 $ 115,785 $ 238,723 Fiscal Year Budget $ 100,000 $ 160,000 3,879,343 $ 3,485,038 $ 3,641,121 Revenues this Month $ 52,108 33.24% 32.57% ELECTRIC FUND Revenues FYTD $ 168,371 162.15% 105.23% GB/Admi/Paming/Bust Off $ 820,704 $ 652,345 $ 629,785 FIRE DISTRICTI TAX Operations S 6,731,750 $ 5,064,113 $ 5,274,590 Fiscal Year Budget $ 318,457 $ 365,440 5 7,552,454 $ 5,716,458 $ 5,904,376 Revenuest this Month $ 10,281 11.20% 2.81% WATERI FUND Revenues FYTD $ 360,321 102.42% 98.60% GB/Admi/Panning/Bus: Off $ 305,187 $ 201,305 $ 167,183 SANITATION Water Treatment $ 541,825 $ 458,676 $ 530,906 Fiscal Year Budget $ 375,000 $ 385,000 Water Distribution 757,888 $ 435,649 $ 477,209 Revenues this Month $ 32,669 8.69% 8.49% 1,604,900 $ 1,095,630 $ 1,175,299 Revenues FYTD $ 326,028 86.55% 84.68% SEWER FUND SCHOOL RESOURCE CONTRIBUTION GB/Admi/Paning/Bus: Off $ 199,246 $ 166,025 $ 167,044 Fiscal Year Budget $ 140,000 $ 140,000 Wastewater Plant/Debts Ser $ 762,831 $ 635,356 $ 703,047 Revenuest this Month $ 11,667 8.33% 8.33% Wastewater Collection 729,423 $ 414,935 $ 437,313 Revenues FYTD $ 116,667 83:33% 83.33% 1,691,500 $ 1,216,316 $ 1,307,405 Notes to the Financial Statements for the month of April 2022 reflect the following: General Fund: REVENUES The following revenues were received in the month of April. Tax Levy funds were received from the County totaling $45,966.65. Late Fees related to Sanitation totaled $991.90. The funds related to this charge are found under the Miscellaneous Account. V Sanitation charges for the month are within line of the expected running rate of $32,083.33. This amount will fluctuate due to customers moving in and out of the district. V Local Option Sales Tax totaled $52,233.26. V ABC Store funds received totaling $52,107.86 V Fire District Tax received from the County totaling $10,280.63. V Event Series revenues totaled $5,400.00. V Workspace Louisburg revenues totaled $1,280.00. Posted Transfer from Electric Fund to General Fund and PILOT totaling $33,755.66. EXPENDITURES The expenditures below represent highlights for the month of April. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. V Overall, salaries and benefits are trending as budgeted with minor exceptions. V Brownfields expenses totaled $19,514.20 V Workspace - Louisburg expenses totaled $681.83. V Code Enforcement expenditures totaled $1,520.00. V Powell Bill expenditures including sidewalks totaled $6,960.80. / Lease payment made on Trash truck totaled $4,953.62. V Event Series expenditures totaled $245.00. Electric Fund: REVENUES The following revenues were received in the month of April. V All revenues in the Electric Fund are running at the expected monthly targeted values. V The interest revenue will fluctuate and has due to low investment rates, investment maturity dates and service fees. V Revenues related to Electric Sales totaled $442,756.79. Late Fees related to Electric totaled $4,219.94. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of April. V Purchase of Power totaled $328,609.31. V Code enforcement expenditures totaled $1,520.00. V Franklin & Main project expenditures totaled $79,289.00. V Professional Services expenses totaling $10,621.94 related to the Forest Hills Subdivision. V Posted Transfer from Electric and PILOT to the General Fund in the amount of $33,755.66. V Overall, salaries and benefits are trending as budgeted with minor exceptions. Water Fund: REVENUES The following revenues were received in the month of April. V Water Sales including Bulk Sales totaled $135,964.07. V AIA Grant funds received of$10,000.00. V Late Fees related to Water totaled $1,233.00. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of April. V Chemical expenditures totaled $4,335.65. V Annual ARRA lease payment ofs $9,751.00. V Annual Water Meter lease payment of$10,277.85. V Capital Outlay Expenditures (Plow) totaling $3,048.26. V Overall, salaries and benefits are trending as budgeted with minor exceptions. V All: remaining expenditures were normal operating expenditures. Sewer Fund: REVENUES The following revenues were received in the month of April. V Sewer revenues totaled $118,991.29. V AIA Grant funds received of $7,750.00. Late Fees related to Sewer totaled $1,505.16. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of April. Capital Outlay expenses (Plow) totaled $3,048.26. V Annual debt payments of $35,310.25 related to IPS, SCADA and Facility Improvements. V Salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. i ng m E LOUISBURG - Charming Since 1779 May 10, 2022 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: April Financials Tom, Attached are the April 2022 Financlals for the Louisburg ABC Store. For the month of April, total sales including MB sales totaled $222,693.25. Sales are up 2.42% compared to April 2021. Total cost of Sales amounted to $109,229.80 in April, leaving a gross profit of $113,464.45. Operating expenses, including depreciation, law enforcement and alcohol education totaled $87,684.35. Distribution to the Town for the month of April totaled $24,946.77. Please let me know ifyou have questions. Sean & Town of Louisburg 110 W. Nash Street, Loulsburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 % % & % f 8 % f & d& f % % % & & & f f f & % % % & % % e 6 & à 9 & % - 0 % d& & d0 d& & & & f & d& % & % & d& & d0 d0 d& f % % & & & 9 f 9 % & & f & 9 f % & 0 f 9 f % % S & & & S 9 6 2 : % d& & & 8 & & f f e d0 d0 9 & 9 % & % df & & f f f f f 0 d0 00 df & i $ & f & d& % f f % & % & 8 & % df & B % & 8 & f 0 % 8 % S d0 % 9 df & % a 6 f d& f & % % f % % d& f % 8 f f 9 & f f 8 9 f d& 8 d& 9 % df f % 5 - 0 & & 9 8 & a & % % & df f 9 & % f f df df % 9 f d0 f & d& % % & & % f d& 6 f % 9 & 8 f % 8 9 f f e & % % & & % f d0 & S f % d0 d0 00 & 0 % & & & & & S 9 d& % & d& % % & f 9 9 f df df 9 & & % 9 & df % oo 5 9 & d& & d& % d0 & & & & % & f d& & 8 % % & f df d0 d& d& d0 d0 df f d0 f d& - - S 8 3 % D0 - df df f & f & & f % % & & & % % & & % % e - % d& & & & & f f & & & & % & & d0 0 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Ten Months Ended April 30, 2022 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 211,685.55 95.06 $ 2,037,038.3 95.15 Mixed Beverage Sales 11,007.70 4.94 103,718.09 4.84 Interest Income 1.00 0.00 11.85 0.00 TOTAL INCOME 222,694.25 100.00 2,140,768.2 100.00 4 COST OF SALES Purchases 104,713.60 47.02 1,093,405.6 51.08 7 Bailment 3,184.50 1.43 20,728.25 0.97 Surchage 1,331.70 0.60 11,243.55 0.53 TOTAL COST OF SALES 109,229.80 49.05 1,125,377.4 52.57 7 GROSS PROFIT 113,464.45 50.95 1,015,390.7 47.43 7 OPERATING EXPENSES Salaries 15,595.30 7.00 169,918.73 7.94 Professional Services 0.00 0.00 5,549.00 0.26 Payroll Tax 6,023.41 2.70 23,999.97 1.12 Retirement 1,063.92 0.48 21,593.46 1.01 Law Enforcement 3,739.29 1.68 23,257.84 1.09 Alcohol Education 1,745.00 0.78 10,853.67 0.51 Computer Updates 0.00 0.00 520.95 0.02 Postage 4.33 0.00 495.16 0.02 Meetings 0.00 0.00 900.00 0.04 Telephone/intemet 266.71 0.12 2,645.88 0.12 N.C. Beverage Tax 48,958.00 21.98 471,803.92 22.04 Utilities 249.98 0.11 3,352.24 0.16 .05 Rehab Tax 623.63 0.28 6,843.15 0.32 M/B Tax - NCDR 1,046.00 0.47 7,387.93 0.35 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Ten Months Ended April 30, 2022 Current Period Year To Date Amount Percent Amount Percent Bank Charges 2,810.75 1.26 $ 26,641.46 1.24 6 2/3% Mixed Bev Tax 104.63 0.05 2,064.18 0.10 Security 0.00 0.00 1,042.79 0.05 Store Supplies 1,076.91 0.48 9,746.79 0.46 Maintenance 443.94 0.20 4,803.31 0.22 Insurance - General 672.33 0.30 4,154.05 0.19 Group Insurance 2,599.47 1.17 27,681.31 1.29 Travel/Convention 141.03 0.06 2,805.36 0.13 Depreciation 519.72 0.23 5,197.20 0.24 TOTAL OPERATING EXPENSES 87,684.35 39.37 833,258.35 38.92 INCOME BEFORE DISTRIBUTION 25,780.10 11.58 182,132.42 8.51 Distribution To Town 24,946.77 11.20 173,799.09 8.12 INCOME AFTER DISTRIBUTIONS $ 833.33 0.37 $ 8,333.33 0.39 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD BALANCE SHEET April 30, 2022 ASSETS CURRENT ASSETS Cash In Bank $ 166,520.01 Certificate of Deposit 46,016.69 Change Fund 2,000.00 Investment Account 100,265.86 Petty Cash 25.00 Inventory 247,100.06 Prepaid Insurance 220.29 Prepaid Maintenance 2,850.04 TOTAL CURRENT ASSETS 564,997.95 NON-CURRENT ASSETS Land 3,791.82 Buildings 69,760.70 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (173,366.54) TOTAL NON-CURRENT ASSETS 30,158.92 TOTAL ASSETS $ 595,156.87 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 626,038.87 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD BALANCE SHEET April 30, 2022 LIABILITIES Accounts Payable $ 150,762.76 Net Pension Liability 26,217.00 Sales Tax Payable 14,875.53 Beverage Tax Payable 50,004.00 Rehab Tax Due County 623.63 6 2/3% Mixed Bev Tax Payable 104.63 Retirement Payable 2,056.55 FICA 6,115.71 Medicare 1,713.23 Federal Withholding 6,762.00 State Withholding 607.00 Reserved For Law Enforcement 3,739.29 Reserved For Alcohol Rehab 1,745.00 Surplus Due Town 24,946.77 TOTAL LIABILITIES 290,273.10 RETAINED EARNINGS Retained Earnings 327,432.44 Current Earnings 8,333.33 TOTAL RETAINED EARNINGS 335,765.77 TOTAL LIABILITIES AND RETAINED $ 626,038.87 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. EXHIBIT A North Carolina SCOPE OF SERVICES PROJECT#: 2020-20-008 CONTRACT END DATE: 12/31/2021 12/31/22 Tobacco Trust Fund Commission GRANT AMOUNT: $125,000.00 GRANTEE: Town of Louisburg PROJECT: Depot Hill Project Town of Louisburg, a Local Government Unit (town, country office) headquartered in Louisburg, hereinafter called "GRANTEE; shall carry out the terms of this SCOPE OF SERVICES as follows: This is a "Qualified Agricultural Program" (QAP) project that supports and fosters the vitality and solvency of a tobacco-related sector compleating a 3200 square foot commissary kitchen, paved parking to service mobile food units, and a 1500 square foot catering kitchen. The jobs created and sustained, in addition to the value of the goods manufactured, alleviates unemployment, preserves and increases the tax base will ultimately encourages the economic stability of the region. FUNDING STIPULATIONIS): None This project's budget will cover costs associated with: Capital improvements to building Kitchen equipment BUDGET: (Lists each budget line item and amounts) Personnel Amount $0.00 Travel Amount $0.00 Equipment Amount $50,000.00 Administration Amount $0.00 Capital Improvement Amount $75,000.00 Supplies Amount $0.00 Cost Share Amount $0.00 Other $0.00 TOTAL $125,000.00 ABSTRACT: The Town of Louisburg will repurpose a warehouse on historic Depot Hill to provide a 3200 square foot commissary kitchen, paved parking to service mobile food units, and a 1500 square foot catering kitchen. The commissary kitchen is to serve a demand for facilities to accommodate start-up mobile food units. Clients will be required to source a percentage of their ingredients from seasonally available products offered by Franklin County farmers. Caterers who use the catering kitchen are also required to seek out the county's farmers for ingredients. In addition, each mobile food unit operator leasing space in the commissary kitchen will give cooking demonstrations in the catering kitchen twice a year. The purpose is to introduce menu items, provide education in cooking techniques, and strengthen interest in locally available foods. PROJECT GOALS AND OBJECTIVES: 1. Provide a commissary kitchen for the servicing of mobile food units. 2. Equip a catering kitchen for use by caterers serving at events in the events center portion of the Depot Hill facility and to be used as a demonstration kitchen by mobile food unit operators. 3. Provide graded and paved parking for easy building access for mobile food unit operators. TIME LINE: DATE EVENT 11//2020-6/30/2021 Demolition and renovation of space dedicated to commissary kitchen: (1) Resurfacing of flooring (2) Install electrical, including fans and heat (3) Installation of garage and personnel doors 121/2020-3312021 Resurfacing and landscaping of lower parking area adjacent to commissary kitchen portion of facility 11/12020-1231/2021 Purchase and installation of commissary kitchen equipment 1112020-1231/2021 Purchase and installation of catering kitchen equipment 04.012020-12312021 Renovate space for event center and catering kitchen, including HVAC and electrical; install bathrooms IMPACT TABLE: PROJECTED IMPACTS BY ENDING DATE OF PROJECT AMOUNT Jobs Created PermanenuTemporan, 13 Jobs Sustained PermanentTemporan, 30 Workers Re-Employed 13 Former Quota Holders Assisted Current or Former Tobacco Farmers Assisted Amount of New Income for Former Tobacco Workers $0.00 Number of Workers with Upgraded Skills Persons Receiving Increased Educational Training 300 Total Number of People Served 10,000 Acres of Farmland Protected/lmpacted 1,500 Acres of New Crop Production Volume of Product Produced/Distributed/Sold Value of Product ProducdDstributedsots $0.00 Actual Dollars Leveraged from Other Sources (not in-kind contributions) $0.00 State Tax Revenue Generated $0.00 Number of online engagements PROJECT EVALUATION: The project will be evaluated semiannually by the projected impacts stated on the Impact Table and accomplishing the projects Objectives, as well as other measurements as requested through NCTTFC reports. TTFC RECOGNITION: GRANTEE shall recognize the NC Tobacco Trust Fund Commission as a supporter of this project on news releases to local media outlets, on the GRANTEE's website, promotional materials, any advertising campaigns, events, and other materials used in this project. The NCTTFC will provide a Logo Specification Guidelines to the GRANTEE. PROJECT REPORTING & FUNDING REQUESTS: GRANTEE shall adhere to the terms and conditions contained in the Grant Agreement, which includes filing semiannual reports within 15 days of January 1st and July 1st by using the form shown in Exhibit B to the agreement. This report should also include photos, printed materials, etc., which help to further explain the results of the project. Within 30 days of completion of the project, GRANTEE shall provide a final report detailing the project's activities and accomplishments. GRANTEE shall also report documented project expenditures and request funds as previously agreed upon in Section V of the contract agreement by using Financial Request Form - Exhibit C. Reimbursements may be requested no more frequently than monthly. GRANT APPLICATION INCORPORATED BY REFERENCE: The GRANTEE's grant application submitted for this project is herein incorporated by reference. Satisfactory progress on this project shall be measured by this scope of services which includes services as presented in the application. To the extent there is a conflict among the provisions of the grant application, the Grant Agreement or this Scope of Services statement, provisions of the Grant Agreement shall first control, then provisions of this Scope of Services statement shall control and finally provisions of the grant application shall control. CONTRACT REVISIONS: Requests to change the project's Scope of Services, budget line items or ending date must be submitted in writing to the staff of the NC Tobacco Trust Fund Commission. All requests will be reviewed by the NC Tobacco Trust Fund Commission Board during its quarterly meeting and grantees will be notified in writing of its decision. Please note that board notifications may take up to 90 days. Appendix A Scope of Work, Sub-Grants, and Annual Budget As part oft this grant agreement, you are required to provide a description of how you will spend the grant funds in compliance with the specific purpose as stated in the Appropriations Act ("Scope of Work"). You are also required to submit information related to any potential sub-grants and al budget for the grant funds. Please attach additional sheets as necessary. 1. Organization:TOown of Louisburg 2. Scope of Work, Objectives, Results, Performance Measures: Recipient shall detail below how the organization will spend the grant funds in compliance with the specific purpose(s) as stated in the Appropriations Act. The description should include objectives to be achieved, expected results and performance measures. The description should also include anticipated timing of those objectives, expected results and any services provided. Create a civic center along the Tar River in Downtown Lousiburg to host a wide range of Objective(s): meetings and events to improve the quality of life in Franklin County. Expected Results: To provide the citizens of Frankin County with a civic center for large events and gatherings. To offer a catering and commisary kitchen for small food business entreprenuers to grow their bsuiness and support the events held in Downtown Louisburg. Performance Measure(s): To have a open civic center for events. OSBM SCIF Appendix A Effective: 1/2022 Page 1 of 2 3. Sub-grants: a. Does the Recipient anticipate that it will sub-grant or pass down any funds to Yes No another organization? X Ify yes, answer the following: b. Name of Sub-recipient C. Program Name d. Amount to Sub-recipient 4. Budget: Below are general expenditure descriptions that can serve as a guide for preparing the organization's budget related to the grant award. We have received $700,000 for the Louisburg Civic Center Project. This will be spent on construction related activities. 3/1/22 12/31/22 The following budget is for the time period beginning and ending EXPENDITURE DESCRIPTION AMOUNT Employee Expenses (e.g. program related staffing). 0 Services and Contract Expenses (e.g. utilities, telephone, data, lease related expenses) Goods (e.g. supplies and equipment) Expenses a Administration Expenses (e.g. overhead & project management) 70,000 Other Expenses (e.g. related charges not assigned above and described by recipient) 630000 Total Beginning Balance of the Project Fund 525000 Please note, you will sign off on this appendix as part of executing the Grant Agreement (Contract). Jonathan Franklin 2/22/2022 Printed Name Date Town Administrator Title OSBM SCIF Appendix A Effective: 1/2022 Page 2 of 2 Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (04/01/2022 - 04/30/2022) <No Event Type Specified> 1 911 Hang-ups 9 Accident 20 Alarm Activation 42 Animal Complaint 5 Arrest 12 Arrest (Citation/Summons) 1 Arrest (WS) 3 Assault 4 Assist Highway Patrol 2 Assist Motorist 3 Assist Other Department 2 Begging 4 Business Check 3 C&R Driver 10 Communicating Threats 1 Customer Problems 4 Damage to Property 5 Deceased Person 2 Dispute 10 Disturbance 15 Domestic 2 Drugs 2 Escort 7 Escort (Funeral) 4 Escort (Security) 33 Fight 1 Found Property 2 Fraud 2 Funeral Escort 2 Investigate 1 Juvenile Problems 3 Larceny 10 Mental Patient 4 Noise Complaint 2 Rape 1 Recovered Stolen Property 1 Rescue 4 Ride Through 1 Serve papers 14 Shoplifting 1 Shots Fired 1 Suicide Threat 3 Suspicious Vehicle/Subject 19 Trespassing 6 TWO: Talk With Officer 29 Unlock car 26 Wasted OCA Number 1 Welfare Check 7 Total Number Of Events: 347 Date: 05/04/2022 Time: 15:55 Page 1 Type ofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls In Fown Total Calls 22 15 29 32 98 Structure Fires/ Cooking Fires 0 0 0 1 Motor' Vehicle Crashes 8 4 3 7 22 Fire Alarms 5 13 11 32 Elec/Smokes Scare 2. 1 5 Service/ / Medical Good Intent 5 21 CancelledE Enroute 0 Brush Fires 0 Other Fires (carf fire, gas leaks) 2 0 WeatherF Related (downedt trees etc) 0 Outside of Town Total Calls 21 13 18 13 65 Structure Flres/C Cooking Fires 1 5 Motor' Vehicle Crashes 16 Fire Alarms 2 11 Elec/ /Smoke Scare Service/ / Medical/ Good Intent 5 Cancelled Enroute 1 Brush Fires 3 5 15 Other Fires (carf fire, gas leaks) Weather Related (downedt trees etc) 0 3 Total Calls 43 28 47 45 163 Structure Fires 6 Motor Vehlcle Crashes 38 Fire Alarms 43 Elec/ /S Smoke Scare Service / Medical / Good Intent 30 Cancelled Enroute 4 Brush Fires 20 Other Flres( cari fire, gas leaks) 11 Weather Related Calls 5 Jan Feb March April May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 3 1 6 16 Child Safety Sest Installations 2 2 5 Emergency Call Outs (Elec/Publicy Works) 1 1 2