LOUISBURG NORTH CARC OLINA Charming Since 1779 AGENDA LOUISBURG TOWN COUNCIL LOUISBURG TOWN HALL COUNCIL CHAMBERS OCTOBER 16, 2023 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor P.01 September 18, 2023 Regular Meeting 6. Public Comment 7. Discussion to Relocate Council Meeting Venue Mayor 8. Public Hearing: A) Ordinance Annexing the Forest Hills Subdivision Callahan P.07 Regular Meeting: 9. Adoption of a Zoning Ordinance to Extend the Corporate Limits Callahan P.08 Oft the Town ofI Louisburg - Forrest Hills Subdivision 10. Proclamation October Mental Health Month 2023 Mayor P.13 11. Resolution to Declare and Dispose of Surplus Property Medlin P.14 12. Administrator's Report Medlin P.16 13. Mayor' S Report Mayor 14. Police & Fire Report Abbott/Lanham P.50 15. Council Comments Mayor 16. Adjourn SEPTEMBER REGULAR MINUTES LOUISBURG TOWN COUNCIL September 18, 2023 The Louisburg Town Council met on Monday September 18, 2023 at 7:30 PM in the Town Hall Council Chambers located at 110 W Nash St, Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming out to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, and Council Members Bobby Dickerson, Mark Russell, Tom Clancy, Silke Stein, Betty Wright and Emma Stewart were all present. Invocation Councilwoman Wright gave the Invocation. Pledge of Allegiance Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. Adoption of the Agenda Mayor Neal called for a motion to amend the agenda by switching item six and seven. Councilwoman Wright made the motion to approve the agenda with the amendment; seconded by Councilman Russell. The motion passed without objection. Approval of the Minutes Mayor Neal called for a motion to approve the minutes from August 21, 2023 Regular Meeting and Special Called Meeting held on September 8, 2023. Councilman Clancy made the motion to approve the minutes; seconded by Councilman Dickerson. The motion passed without objection. Public Comment 1. Phillip Stover 307 N Main, would like to see the Confederate Statue moved back to Main Street. There must be compromise for both sides. Unfortunately, the Government, Local, State and National have forgotten this. While one side see's it as honoring their ancestors and the sacrifice that they made, others see it as 400 years of slavery and racism and they would like to see it destroyed. In the middle is Louisburg and the Town Council. This Board was able to present a compromise for each side. He also thanked the Police department for their duty to insure this was a peaceful change. 2. Paige Sayles 106 Jeffress Drive, she was thankful that the Town decided to close Main Street for FNOTT. 3. Bobby Cooper 701 N Main Street, he isn'thappy that the public comments are at the beginning ofthe meeting. He is glad to see the Council meetings being longer and having more deliberation in public. Prior meetings were usually already determined the outcome before the meeting even started and the meetings only lasted maybe 15 minutes. Some of the things that he is hearing is not pleasing, such as Mayor Neal stating "my administration" . He stated that Mayor Neal does not have an administration. Mayor Neal is a spokesperson on the behalf of the Town. The Town is managed by the Administrator and the governing body. The Town Administrator is hired to make daily decisions and not the Mayor. This is not our form of government. 4. Natalie Peterson 208 Wilder Street, thinks the Mayors radio show, Issues and Answers, is unprofessional. The Mayor said on his show that he is with the three candidates that are running for Town Council. She wants to let others know that there are three other candidates running for Council, however none ofthose were invited to be on his show. She is very disappointed in the Mayor for putting his agenda out there like that. 5. Dana Bassett 403 Ford Circle, this summer herself and her son were attacked by a pit bull dog, that was completely unprovoked. The owner of the dog was in his yard and was too high to help them. A neighbor came out to help them. There have been three dog attacks from this house, that they know of. Now everyone is walking with guns or pepper spray in their pockets. The Town inspector came to her house and was asked to remove a utility trailer from the wood line, however across the street there is a house with a porta potty in their yard that has been there for years. Other houses have broken blinds, junk cars, chipped paint, Christmas lights hanging all year long. This list just goes on. She really wishes the Town will enforce the rules and help clean up our neighborhoods. 6. Jimmy Burnette 107 Waddle St., he also spoke of drugs on his street. He commended the police officers that come out when called. He commends the Council and Mayor for having the prayer and pledge of allegiance. He hopes that the Town can do something to help clean up their neighborhood and Town from all ofthe drug dealings. 7. Jane Best 110 Loy Drive, she also agreed with Dana Bassett and Jimmy Burnette have said. She also has a lot of respect for Chief Abbott. He had come to the Board asking to add funds in his budget for salary's to get the police help that the Town needs. She asked that the Board would do this in order to get the police help that is needed. Mayor Neal thanked everyone for their comments and assured them that all comments were taken seriously and would be looked into. Discussion to Relocate Council Meeting Venue. The Mayor opened up saying the meetings are growing and there are more citizens coming to the Council meetings. This room is now over flowing. He would like for the Board to consider moving back to the Karl T. Pernell Safety Complex. The sound and video system that is in place now, is capable of being relocated without any problem. The Mayor made a motion to move everything back over to the Karl T. Pernell Safety Complex along with the sound and video equipment for the October Board meeting; seconded by Councilwoman Wright. Councilman Russell stated that he had been singled out at the last meeting and was asked ifwe could go back to the other building for the meetings based off of his hearing impairment. Most people don't know what it's like to have hearing impairments. We have all of this equipment and a lot of people don't use the microphones. It is difficult hearing some things. He suggested to allow citizens to email the Clerk and have their comments read. Councilwoman Stewart spoke and said this was a classic example of the Board to cooperate all together. She has had people in the audience that have said they were unable to hear. She thinks that we should all work together and tryto make it work at a larger location and everyone can come. Councilwoman Stein raised & the question concerning if we move over to the Training Center with the sound system and Councilman Russell is continuing to have trouble hearing, what is the next step? Mayor Neal assured everyone that with our sound system and the help of our IT department, it would be set up for everyone's needs. Councilman Dickerson suggested that we table this subject till the November meeting. Councilwoman Wright stated that for the last three Board meetings, citizens have had to stand in the lobby outside the meeting room due to no seating. She said that the Board needed to prepare for the future and stop making deals in small places. She has a handicap but she doesn't let it make everyone go along with her needs. We have gotten new equipment and now it was time to go back to the larger area SO everyone could be a part of the meetings. Councilwoman Stein asked what was done in the past with a situation like this? Councilwoman Stewart stated that it has never came up before. The meetings were only moved due to covid for safety, and that was even fought because some people didn't like that. Mayor Neal asked for a vote to move back to the Training Center and allowing the sound and video system's to be set upi in a way that will be suitable for everyone. Mayor Neal, Councilwomen Stewart and Wright voted Yes. Council Members Russell, Clancy, Stein and Dickerson voted No. The vote failed with 3 yes and 4 no. After the vote Mayor Neal stated that this was a perfect example of governing for the Town ofLouisburg. Councilman Russell made a motion to allow mechanisms for people to be able to write in and have their comments read by the Clerk in the meetings; seconded by Councilwoman Stein. The Mayor stated that he believed citizens would rather come to the actual meetings. The whole point in coming back to the Council Chambers was due to not having an adequate sound system. The Mayor stated that he was disappointed because we now have the equipment and there is still a question of going back to the Training Center. This doesn't solve the capacity of problem. This will also add more time to the meetings. The vote did not pass with Council Members Stein and Russell voting Yes. Mayor Neal along with Council Members Dickerson, Stewart, Wright and Clancy voting No. Final vote 2 Yes and 4 No. Public Hearing Councilwoman Stein made a motion to go into the Public Hearing; seconded by Councilwoman Wright. The motion passed without objection. A) Amendment to the Noise Ordinance to allow Electronic-Artificial Church Bells: Town Administrator Sean Medlin stated to the Board that some years ago, the Town Council acted to change the Ordinance to limit the broadcasting of church hymns or music to address concerns of loud noise experienced during such proadcasts. Today, the issue raised is whether that prohibition applies to artificial or electronic broadcasting of church bells, and or whether Council wishes to relax any related provisions affecting artificial or electronic church bells tones or music being broadcast. This is for discussion only. Councilwoman Stewart asked Mr. Medlin ifl he had received a formal request from Louisburg United Methodist Church regarding this? Mr. Medlin replied that he had not. Councilwoman Stein stated that she had requested this. Councilwoman Stewart stated the reasoning in changing this in the Ordinance was because the church played hymns at a decibel level and not chimes. It is very loud when you live close to the church. She would like to have some communication with the church regarding this. Councilwoman Stein stated that she enjoyed hearing the music but she didn'tlive close by as to where it was loud. Brennen Davis, 302 King St, stated that the chimes are simulated chimes, he thinks that was one of the biggest problems for the church. Another problem was there was no communication with the residents near the church, concerning the level ofvolume. He also stated the he hears music coming from the college with words to it. So he agreed that some people may not like hearing Christian music, but he hoped to hear the chimes again soon. Phillip Stover, 307 N Main, he has been in some of the conversations regarding the chimes. They have spoken about lowering the decimal levels and possibly shielding some of the speakers to help with the volume. Bobby Cooper, 701 N Main, the chimes were silence due to it being recorded music. This is a first amendment law and you aren't allowed to silence church bells. There was no compromise when it was decided to stop the music. In a small Town like this we should be hearing church bells. The Town has an ordinance for loud tail pipes on vehicles that aren't being dealt with, but the church bells were silenced. He would like to have this amended as quickly as possible. Camilla Edgerton, 40 Fallen Oak Rd, stated that there was a solution to fix the noise, why can't the Board agree to do that? Councilwoman Stewart wanted to say that there was never any comprise attempt between the Council and church about the chimes at that time. B) Amendment to the Zoning Ordinance to Modify the Land Use Map for College Park PDD. Keith Callahan, Planning Administrator told the Board this would accommodate 1). An onsite determination for applicability oft the Tar-Pamlico Rules completed by the NC Division of Water Resources; and 2) A wetlands delineation completed by the Owner's environmental consultants. The changes result in minor changes in street alignment, the loss of 1 lot, an increase in open space, and lot size adjustments. Paul Munana and Adam Jolly with Merit and Scott Murray Land Design, shared the existing plan and the new plan with the Board for a visual plan. C) Amendment to the Zoning Ordinance to Rezone 1501 US Hwy 401 South from the Special Highway Overlay District (SHOD) to Agrnculure-Residential District (A-R.). Keith Callahan, Planning Administrator stated that Betsy Burnett, is seeing to rezone 11.73 acres. This rezoning request is to more accurately reflect the property's use and the manner that it is maintained. Councilman Clancy asked for a motion to come out of Public Hearing; seconded by Councilwoman Stewart. The motion passed without objection. Adoption of a Map Amendment to the Zoning Ordinance for College Park Planned Development District. After a review from Keith Callahan, Councilwoman Stewart made a motion to approve the request that the amendment to the Planning Development District Map for College Park as identified by Franklin County Tax ID Parcels 017537, 046687, 047287, 047288 be approved given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the amendment more accurately reflects the Town'sh housing and needs and is to be found reasonable as this will result in a logical progression of the development; seconded by Councilman Clancy. The motion passed without objection. Adoption of a Map Amendment to the Zoning Ordinance for 1501 US Hwy 401 South from the Special Highway Overlay District (SHOD) to Agricultura-Residental District (A-R). After a review from Keith Callahan, Councilwoman Wright made a motion to approve the request by the Applicant that the parcel identified by Franklin County Parcel Number 015957 be approved for rezoning from the Special Highway Overlay District(SHOD) to Agricultural Residential (A-R) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the project conforms with the Town's Ideals, and more over to be found reasonable as this will result in a more logical zoning for the property's use; seconded by Councilman Clancy. The motion passed without objection. 3 Adoption of an Ordinance Amending Chapter 12 Food Trucks Modifying the Provision for Fees and Permit Periods. Town Administrator Sean Medlin reported that this amendment extends the permit period from 60 days to 180 days. It also exempts all non-Town owned sites from the permit fee. These changes reflect changes to the Ordinance based on previously received public input. Councilwoman Stein made the motion to adopt; seconded by Councilman Dickerson. The motion passed without objection. Resolution Fixing Date of Public Hearing for Annexation of Forest Hills Subdivision. Keith Callahan presented to the Board a public hearing on the question of annexation of Forest Hills Subdivision (Parcel: 026781) described herein will be held at the Town Council Chambers, 110 W Nash St. Louisburg at 7:30, October 16, 2023. Councilman Clancy made a motion to approve; seconded by Councilwoman Stein. The motion passed without objection. Resolution for Town Sponsored Events. Town Administrator Sean Medlin reported that the Town ofl Louisburg recognizes the advancement of civic knowledge and citizen participation in the political process as an affirmation ofindividual rights granted under the First Amendment of the US Constitution. The Town intends to provide an open and free space for such political expression and campaign activates at all Town of Louisburg sponsored events. Councilman Clancy made a motion approve this Resolution; seconded by Councilman Dickerson. The motion passed without objection. Adoption of Resolution to the Personnel Policy. Town Administrator Sean Medlin reported to the Board that the Town ofLouisburg contracted with The Maps Group to update the salary and personnel policy for the Town of Louisburg. This policy was last updated in 2002. The policy update included several recommendations that would move the Town forward in a One direction. of the recommendations that was sent out regarding Council/Mayor positive form of government compared to Manager/Council form of government. Councilwoman Stein asked about times cards and new software. The Maps Group advised the Town to go with Manager/Council form of government. This has been removed due to a lot of paper work that goes into changing this form of government. There are several recommendations that the Town has already moved forward with such as posting the Public Services Director position. It was also recommended to go from a calendar date to an anniversary date for appraisals. Councilwoman Stein stated that one of the recommendations was to update our financial software to have a different base for time cards, has that been looked into? Mr. Medlin stated that staff was still looking into the best solution for this to move forward. Councilwoman Stein also asked if someone worked for 30 years with the Town, but had some gaps within those years ofe employment, was there anything that the Town could do that would allow them to retire before the age of55 are eligible for insurance? Mr. Medlin advised that we could with an amendment to the policy. Councilwoman Stein made a motion to disregard the changing of the governing recommendation and to amend the personnel policy to let it reflect 30 years of service with the Town to receive insurance; seconded by Councilman Dickerson. The motion passed without objection. Resolution to Declare Surplus Property. Town Administrator Sean Medlin is asking the Board to surplus the 1991 Generac Diesel Generator, which is housed at the Karl T. Pernell Safety Complex, has reached its useful life; therefore, staffi is requesting Council to approve surplus of property. Councilwoman Stein made ai motion to approve; seconded by Councilman Dickerson. The motion passed without objection. 4 Administrator's Report. Town Administrator Sean Medlin reported to the Board that the revisions to the contract prepared by the construction attorney will be submitted to Oakley Collier, for review. The fall funding application will be submitted by October 2nd related to the two remaining rotor tubes at the sewer plant that need replacing. Development in and around the Town continues as you can see individual sites being constructed. In phase 1 of the Green Hill subdivision, we should be seeing homes constructed in the next couple of months, construction plans for Forest Hills have been approved, and Louisburg Falls is working on construction plans. Reuben Carden, Finance Director, has resigned and his last day will be September 19th. The position of Finance Director has been posted and we are working to fill all open positions. He also recognized James Harris as the Towns new IT Director. Mayors Report. Mayor Neal attended the 9/11 service at the Court House. He also attended an award banquet and he was, along with others, awarded the Walk Worthy Award. This is for citizens that have volunteered a lot in their community. Others included Rosanell Eaton, Dr. Phlisha Hardy, Dolly Burwell. He would like to form an adhoc committee of11 citizens to address affordable housing in Louisburg, for the input on how to handle affordable housing. Police & Fire Report Police Chief Abbott reviewed with the Board his report that was sent out in the Council packets. Louisburg Officers received an assortment of gifts by a number of organizations in recognition of Patriot's Day-9/11. He shared several community tips. Ricky Johnson reviewed the Fire Department report that was also included in the Council packets. On August 6th, they responded to a house fire at Ben Foster MHP. Chief Lanham and Lt. Wammock visited Makita Tools in Flowery Branch, Georgia to lean about their battery tool selection with hands-on training on August 22nd. They hosted a Child Passenger Safety Clinic at the Community Baby Shower on August 27th. Capt. Seal and Lt. Fogelman covered the event. Conducted fire extinguisher training for at Home Counseling Service on August 28th. Chief Lanham met with Fred Keller of Wake EMC for the annual visit and inspection of Engine 1 on August 30th. Council Members Comments. Councilman Dickerson stated that he had stopped and check on employees working outside on hot days. He commended all of them on a job well done. Councilwoman Stewart attended the 9/11 event that was held at the courthouse. She also attended the Franklin County Economic Development meeting last week in Youngsville. There are lots of good things happening. Dr. Schuhler gave a good report regarding our public schools. There was a young man there that is working with students at Louisburg College and also VGCC. All oft these things are here in our Town and we: need to come together and take advantage to promote them. She would like to look for ways to support the schools and the students. Councilwoman Stein encouraged people to follow the Town on social media for upcoming events. She also attended the 9/11 event. She also suggested that citizens could pay online and may consider going paperless for their billing statements. Councilwoman Wright thanked everyone for coming to the meeting. She also attended the 9/11 event. She will be attending the COG Banquet on Thursday September 28th. Councilman Clancy thanked everyone for coming out. Councilman Russell attended a 9/11 event, next agenda he would like to add the College Street project to the agenda. He mentioned that it was National Hispanic Heritage Month. 5 Adjourn. Councilwoman Stewart made a motion to adjourn; seconded by Councilwoman Wright. The motion passed without objection. Submitted; Administrative Assistant/ Town Clerk Pamela Perry NCCMC, CMC NCAMC District 5 Director NCAMC Membership Committee NCAMC Nominating Committee D TOWN LOUISBURG III N ORT TH CAROLIN A Charming Since 1779 MEMORANDUM TO: TOWN COUNCIL FROM: Keith Callahan, Planning Administrator DATE: October 16, 2023 RE: Forest Hills Subdivision; Parcel 026781 REQUEST: Approval of Ordinance Annexing the Forest Hills Subdivision Parcel BACKROUND: This Ordinance is the final step to complete the annexation process. This property is contiguous to the Town. Once complete the subdivision will add 64 Single-family homes to the Town's tax base. The Annexation will increase the Town's size by 40acres+- . Staff supports the annexation. COUNCIL ACTION: MOTION TO APPROVE THE ORDINANCE ANNEXING THE FOREST HILLS SUBDIVISION; PARCEL 026781. - ORDINANCE NO. 2023- [An Ordinance To Extend The Corporate Limits Of The Town Of Louisburg, North Carolina] WHEREAS: 1. The Town ofLouisburg has been petitioned under G.S. 160A-31 to annex a portion of land within a parcel known as Forest Hills Subdivision described below; and 2. The Louisburg Town Council has by resolution directed the Town Clerk to investigate the sufficiency of the petition; and 3. The Town Clerk has certified the sufficiency ofthe petition and a public hearing on the question oft this annexation was. held at Louisburg Town Council Chambers 110 W. Nash St at 7:30 PM on Sept 18, 2023, after due notice by publication on October 5th of 2023; and 4. The Town of Louisburg finds that the petition meets the requirements of G.S. 160A-31: NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. By virtue ofthe authority granted by G.S. 160A-31, the following described territory is hereby annexed and made part of the Town ofLouisburg, as of this day, October 16, 2023: BEGINNING AT AN EXISTING IRON PIPE ON THE NORTHWESTERN CORNER OF THE INTERSECTION OF RIGHT-OF-WAY OF N.C. HIGHWAY 531 AND HAWTHORNE STREET, SAID POINT HAVING NC GRID COORDINATES OF N(y)= 860,850.15 AND E(x)= 2,212,419.24; THENCE LEAVING SAID RIGHT-OF-WAY AND ALONG THE RIGHT-OF-WAY OF HAWTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 173.73', WITH A RADIUS OF 270.18', WITH A CHORD BEARING OF N 07'54'21" W, WITH A CHORD LENGTH OF 170.75', TO AN EXISTING IRON PIPE; THENCE N 10°33'37" E A DISTANCE OF 32.20' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 174.56', WITH A RADIUS OF 418.31', WITH A CHORD BEARING OF N 00°38'35" W, WITH A CHORD LENGTH OF 173.30', TO A POINT; THENCE N 18°15'25" W A DISTANCE OF 218.52' TO A POINT; THENCE N 18°05'51" W. A DISTANCE OF 100.35' TO A POINT, THENCE S 71'54'09" W A DISTANCE OF 60.00' TO AN EXISTING IRON PIPE; THENCE S 18°05'51" E. A DISTANCE OF 100.35' TO AN EXISTING IRON PIPE; THENCE S 18°15'24" E A DISTANCE OF 155.00 TO A INTERSECTING POINT WITH THE RIGHT-OF-WAY OF THORNTON STREET; THENCE ALONG WITH THORNTON STREET RIGHT-OF-WAY, S 63°37'37" W A DISTANCE OF 132.00' TO AN EXISTING IRON PIPE; THENCE ACROSS SAID RIGHT-OF-WAY, S 26°22'23" E A DISTANCE OF 60.00' TO A POINT; THENCE ALONG WITH SOUTHERN RIGHT-OF-WAY, N 63°37'37" EA 8 DISTANCE OF 123.44' TO A INTERSECTING POINT WITH HAWTHORNE STREET; THENCE ALONG HAWTHRONE STREET RIGHT-OF-WAY, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 146.67, WITH AI RADIUS OF 358.31', WITH A CHORD BEARING OF S 00'24'54" E, WITH A CHORD LENGTH OF 145.65', TO A POINT; THENCE S 10°34'09" W A DISTANCE OF 33.04' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 212.27', WITH A RADIUS OF 332.93', WITH A CHORD BEARING OF S 07°52'55" E, WITH A CHORD LENGTH OF 208.69', TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE N 63°40'44" E A DISTANCE OF 60.09' TO AN EXISTING IRON PIPE, WHICH IS THE POINT OF BEGINNING, CONTAINING AN AREA OF4 49,887 SQUARE FEET, 1.145 ACRES 2. BEGINNING AT AN EXISTING IRON PIPE ON THE NORTHWESTERN CORNER OF THE INTERSECTION OF RIGHT-OF-WAY OF N.C. HIGHWAY 531 AND HA WTHORNE STREET, SAID POINT HAVING NC GRID COORDINATES OF N(y)= 860,850.15' AND E(x)= 2,212,419.24'; THENCE LEAVING SAID RIGHT-OF-WAY AND ALONG THE RIGHT-OF- WAY OF HAWTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 173.73', WITH A RADIUS OF 270.18', WITH A CHORD BEARING OF N 07°54'21" W, WITH A CHORD LENGTH OF 170.75', TO AN EXISTING IRON PIPE; THENCE N 100°33'37" EA DISTANCE OF 32.20' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 174.56, WITH A RADIOS OF 418.31', WITH A CHORD BEARING OF N 00°38'35" W, WITH A CHORD LENGTH OF 173.30', TO A POINT; THENCE N 18°15'25" W A DISTANCE OF 218.52' TO A POINT; THENCE N 18°05'51" W. A DISTANCE OF 100.35' TO A POINT, THENCE S 71°54'09" W A DISTANCE OF 60.00' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY,S 67°40'27" W A DISTANCE OF 192.77' TO AN EXISTING IRON PIPE; THENCE S 15°15'23" E A DISTANCE OF 114.99' TO AN EXISTING IRON PIPE; THENCE N 63°25'41" E. A DISTANCE OF 46.34" TO AN EXISTING IRON PIPE; THENCE S 26°17'43" E. A DISTANCE OF 153.68' TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF THORNTON STREET; THENCE CROSSING SAID RIGHT-OF-WAY, S 26°22'23" E A DISTANCE OF 153.68' TO A POINT, THENCE ALONG TORNTON STREET, N 63°37'37" E. A DISTANCE OF 123.44' TO A POINT INTERSECTING WITH THE RIGHT-OF-WAY OF HAWTHORNE STREET; THENCE ALONG THE IRGHT-OF-WAY OF HA WTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 146.67', WITH A RADIUS OF 358.31', WITH A CHORD BEARING OF S 00°24'54" E, WITH A CHORD LENGTH OF 145.65', TO A POINT; THENCE S 10°34'09" W A DISTANCE OF 33.04' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 21.91', WITH A RADIUS OF 294.36, WITH A CHORD BEARING OF S 08°29'55" W, WITH A CHORD LENGTH OF 21.90', TO AN EXITING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, S 63°40'44" W A DISTANCE OF 173.50' TO AN EXISTING IRON PIPE; THENCE S 63°40'44" W A DISTANCE 9 OF 120.00' TO A BENT EXISTING IRON PIPE; THENCE S 63°40'44" W A DISTANCE OF 120.00' TO AN EXISTING IRON PIPE; THENCE S 75045'04" W A DISTANCE OF 122.71'TO A BENT EXISTING IRON PIPE; THENCE S 75°45'04" W A DISTANCE OF 259.21' TO AN EXISTING IRON PIPE IN CONCRETE; THENCE N 29°10'16" W A DISTANCE OF 119.94' TO AN EXISTING IRON PIPE; THENCE S 62°06'10" W. A DISTANCE OF 210.00' TO A BENT EXISTING IRON PIPE; THENCE N 26°26'20"W A DISTANCE OF 200.63' TO A BENT EXISTING IRON PIPE ON THE SOUTHERN RIGHT-OF- WAY OF THORNTON STREET; THENCE ALONG SAID RIGHT-OF-WAY, N 63°3340"E A DISTANCE OF 281.68' TO A POINT OF INTESECTION WITH THE RIGHT-OF-WAY OF FIELDCREST DRIVE; THENCE ALONG SAID RIGHT-OF-WAY, N 09°27'16" W A DISTANCE OF 199.64" TO A POINT; THENCE N 8°29'56" W A DISTANCE OF 152.78' TO A POINT; THENCE N 14°59'06"W A DISTANCE OF 96.33' TO A POINT; THENCE N 20°44'06" W A DISTANCE OF 57.96' TO A POINT; THENCE N 25°43'11" W A DISTANCE OF 50.92' TO AN EXISTING IRON PIPE; THENCE LEAY VING SAID RIGHT-OF-WAY, N 26°15'00"E A DISTANCE OF 204.29' TO AN EXISTING IRON PIPE; THENCE N 11°36'40" W A DISTANCE OF 255.01'TO AN EXISTING IRON BAR ON THE SOUTHERN RIGHT-OF- WAY OF HAWTHORNE STREET; THENCE CROSSING SAID STREET, N 01°14'00" W A DISTANCE OF 60.04' TO A POINT; THENCE ALONG NORTHERN RIGHT-OF-WAY, S 88°46'00" W A DISTANCE OF 137.35' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY,N 01°42'53" W A DISTANCE OF 180.09' TO AN EXISTING IRON PIPE; THENCE N 88°49'34"E A DISTANCE OF 427.00' TO A BENT EXISTING IRON PIPE; THENCE N 88°4934" E A DISTANCE OF 174.15' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E. A DISTANCE OF 199.79' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E. A DISTANCE OF 130.69' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E A DISTANCE OF 158.95' TO A BENT EXISTING IRON PIPE; THENCE S 01°57'49" EA DISTANCE OF 352.55' TO AN EXISTING IRON PIPE; THENCE S 12°59'49" E. A DISTANCE OF 231.13'TO AN EXISTING IRON PIPE; THENCE S 71°58'20" E. A DISTANCE OF 231.01' TO A POINT; THENCE S 69°28'37" E. A DISTANCE OF 660.00' TO A POINT; THENCE S 87°5837" E. A DISTANCE OF 83.00' TO AN EXISTING IRON PIPE; THENCE S 39°13'37" E A DISTANCE OF 72.73' TO A POINT ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE ALONG SAID RIGHT-OF WAY,S 63°44'14" W A DISTANCE OF 30.21' TO AN EXISTING IRON PIPE; THENCE S 63°44'14" W A DISTANCE OF 610.07' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, N 17°48'59" W. A DISTANCE OF 75.69' TO AN EXISTING IRON PIPE; THENCE N 04°10'49" W A DISTANCE OF 251.76' TO AN EXISTING IRON BAR; THENCE S 63°46'44" W A DISTANCE OF 60.05' TO AN EXISTING IRON PIPE; THENCE S 53°46'44" W A DISTANCE OF 99.97' TO AN EXISTING IRON PIPE; THENCE S 63°49'42" W A DISTANCE OF 103.81' TO AN EXISTING IRON BAR; THENCE S 02°39'37" E. A DISTANCE OF 272.71'TO AN /o EXISTING IRON PIPE; THENCE S 05°45'26" W A DISTANCE OF 68.93'TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE ALONG WITH SAID RIGHT-OF-WAY,S 63°3755" W A DISTANCE OF 155.02' TO AN EXISTING IRON PIPE, WHICH IS THE POINT OF BEGINNING, CONTAINING AN AREA OF 1,680,654 SQUARE FEET, 38.583 ACRES. 3. Upon and after, October 16, 2023, 2023, the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town ofLouisburg and shall be entitled to the same privileges and benefits as other parts of the Town of Louisburg. Said territory shall be subject to municipal taxes according to G.S 160A-58.10. 4. The Mayor ofthe Town of Louisburg shall cause to be recorded in the office of the Register of Deeds of Franklin County, and in the office oft the Secretary of State at Raleigh, North Carolina, an accurate map of the annexed territory, described in Section 1 above, together with a duly certified copy of this ordinance. Such a map shall also be delivered to the Franklin County Board of Elections, as required by G.S. 163-228.1. Adopted this 16th day of OCTOBER, 2023. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE I 3 = = - - 0 -, : - m 2 PROCLAMATION Mental Health Month 2023 "Look Around, Look Within" WHEREAS, the area that someone lives in plays a significant role in their overall health and well-being; and WHEREAS, surroundings can impact if, how, and when a person's needs are met, which in turn affects mental health; and WHEREAS, having safe, stable, and healthy home conditions set the foundation for achieving and maintaining good mental health; and WHEREAS, with early and effective interventions, those individuals with mental health conditions can recover and lead full, productive lives; and WHEREAS, each business, school, government agency, health care provider, organization, and citizen shares the burden of mental health problems and has a responsibility to promote mental wellness and support prevention efforts. NOW, THEREFORE, I Christopher Neal, do hereby proclaim May 2023 as: Mental Health Month As the Mayor, I also call upon the citizens, government agencies, public and private institutions, businesses, and schools in the Town ofLouisburg to recommit our community to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mepsall health conditions. a SBAZ Christopher Neal, Mayor TOWN of LOUISBURG SOR TII ROI N Churming Sinee 1779 TO: Town Council FROM: Sean Medlin, Town Administrator Date: October 16, 2023 RE: Surplus Property = PD Vehicles REQUEST: To Approve Surplus Property - PD Vehicles BACKGROUND: The Town ofLouisburg owns certain items of personal property that are no longer functional for governmental purposes, and such properties are identified as two 2016 Chevy Tahoe Police Car's, VIN IGNSKDECXGR26.960 and VIN HIGNSKDEC3GR26306, 2004 Pontiac Grand Prix Police Car, VIN #262WP22241147582. and a 2006 Ford Explorer, VIN #IFMEU72E26ZA26515. COUNCIL ACTION: Motion to Approve the Surplus of] Property. 14 RESOLUTION NO. 2020-R- [A Resolution to Declare and Dispose of Surplus Propertyl WHEREAS: 1. The Town ofLouisburg owns certain items of personal property that are no longer functional for governmental purposes, and such properties are identified as 2016 Chevy Tahoe Police Car's, VIN HIGNSKDECXGR28.960 and VIN PIGNSKDEC3GR263061 and a 2004 Pontiac Grand Prix Police Car, VIN #262WP22241147582, 2006 Ford Explorer, VIN 1FMEU72E26/A2615 2. This Council desires to declare the property surplus and to dispose of the property by auction in conformance with the North Carolina General Statutes. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The personal property, of two 2016 Chevy Tahoe Police Car's and a 2004 Pontiac Grand Prix Police Car, 2006 Ford Explorer Police Car are hereby declared to be surplus property. 2. The Town Administrator is hereby authorized to dispose of the surplus personal property consistent with North Carolina General Statues and perform all necessary steps associated with its disposal. 3. That the surplus property will be sold "as is" and all sales will be final; The Town ofLouisburg makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher Neal, Mayor DATE 15 IIIIII LOUISBURG NO RTH CAR OLIN A Charming Since 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's Report Date: October 13, 2023 Attached you will find the June, July and August financials for the Louisburg ABC Store. I will forward the September financials for the Town ofLouisburg when they are completed. The Town will host a Fall Festival on Saturday October 28, from 1PM to 4PM at the Riverbend Park. We will co-sponsor an event with 210 Nash that day as well. The 210 Nash event will begin at 2:10 and will run the remainder ofthe day. The movie HOCUS POCUS will begin at 7:00PM at the Amphitheater. Staff will have pre-clean up meeting with Carolina Cleaning on Tuesday October 17th with regards to the StRAP project. The planning board approved the preliminary platt for College Park. As you were aware the internet, at Town Hall, was down for a couple of days. Staffi is looking into an alternate solution should future issues arise. Century 21 opened an office across from the Remington Grill. Construction on the Donut Shop, across from the Cook-Out, has begun. (919) 496-4145 * FAX (919) 496-6319 * madingomoto.sbupcon 6 h - HB mr LOUISBURG Charming Since 1779 October 13, 2023 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC: 27549 RE: August Financials Tom, Attached are the August 2023 Financials for the Louisburg ABC Store. For the month of August, total sales including MB sales totaled $221,281.46. Sales are up 7.93% compared to August 2023. Total cost of Sales amounted to $111,793.90 in August, leaving a gross profit of $109,489.08. Operating expenses, including depreciation, law enforcement and alcohol education totaled $90,892.42. The distribution to the Town for the month totaled $17,763.33. Please let me know if you have questions. Sean Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 77 & 0 % 0 f 0 0 & & 9 6 f 8 00 0 0 f 0 0 0 0 0 0 9 6 0 6 9 % 9 - 9 & f f & 0 0 0 0 0 6 0 0 0 9 & 6 0 0 9 & 0 & & & 0 & 0 0 9 % & f & & 0 0 & f & 0 0 6 9 0 8 0 0 0 & & 0 f 0 0 f 0 6 0 0 0 f f 0 00 00 & 0 0 0 9 & 9 6 6 % & A 3 & % 0 f & f 9 0 & % 0 f 0 & 00 0 0 f 00 0 0 6 A 9 9 A 6 A 0 9 0 0 0 6 6 0 6 6 0 6 0 0 9 0 0 6 0 20 9 0 9 9 3 0 f 9 0 6 6 f f 6 & & 0 0 & 0 0 0 f & 0 6 f & f 9 6 A A 6 & 9 0 f & & 6 0 & f & 0 0 0 6 0 0 0 0 & 0 0 % 0 & 0 % 0 & & & 0 8 & f 0 0 0 0 9 6 f & f % 0 % A & & 0 8 0 0 6 0 6 0 & 0 9 8 & 0 0 8 0 0 0 0 0 0 6 % 9 0 0 9 & 0 % 9 0 0 9 f 8 f & 0 0 & 0 00 0 0 6 - A 8 0 6 8 0 6 0 9 0 0 6 & & 0 % A 0 23 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Two Months Ended August 31, 2023 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 207,766.61 93.89 $ 410,661.48 94.12 Mixed Beverage Sales 13,514.85 6.11 25,659.35 5.88 Interest Income 1.52 0.00 2.91 0.00 TOTAL INCOME 221,282.98 100.00 436,323.74 100.00 COST OF SALES Purchases 111,793.90 50.52 229,534.66 52.61 Bailment 0.00 0.00 2,967.25 0.68 Surchage 0.00 0.00 1,240.85 0.28 TOTAL COST OF SALES 111,793.90 50.52 233,742.76 53.57 GROSS PROFIT 109,489.08 49.48 202,580.98 46.43 OPERATING EXPENSES Salaries 17,627.87 7.97 35,327.41 8.10 Payroll Tax 1,348.58 0.61 2,719.04 0.62 Retirement 1,463.72 0.66 2,891.20 0.66 Law Enforcement 2,377.63 1.07 3,292.70 0.75 Alcohol Education 1,109.56 0.50 1,536.59 0.35 Computer Updates 0.00 0.00 1,709.40 0.39 Postage 206.50 0.09 210.65 0.05 Telephone/lnternet 332.95 0.15 665.90 0.15 N.C. Beverage Tax 53,831.86 24.33 101,136.86 23.18 Utilities 385.99 0.17 683.16 0.16 .05 Rehab Tax 597.88 0.27 1,178.94 0.27 M/B Tax NCDR 1,106.00 0.50 2,099.00 0.48 Bank Charges 2,885.50 1.30 5,982.21 1.37 6: 2/3% Mixed Bev Tax 110.56 0.05 209.87 0.05 Security 236.04 0.11 236.04 0.05 Store Supplies 1,881.28 0.85 3,136.10 0.72 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 224 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Two Months Ended August 31, 2023 Current Period Year To Date Amount Percent Amount Percent Maintenance $ 391.33 0.18 $ 874.95 0.20 Insurance - General 464.25 0.21 928.50 0.21 Group Insurance 2,387.40 1.08 5,267.86 1.21 Travel/Convention 1,627.80 0.74 2,002.80 0.46 Depreciation 519.72 0.23 1,039.44 0.24 TOTAL OPERATING EXPENSES 90,892.42 41.08 173,128.62 39.68 INCOME BEFORE DISTRIBUTION 18,596.66 8.40 29,452.36 6.75 Distribution To Town 17,763.33 8.03 27,785.69 6.37 INCOME AFTER DISTRIBUTIONS $ 833.33 0.38 $ 1,666.67 0.38 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 25 LOUISBURG ABC BOARD BALANCE SHEET August 31, 2023 ASSETS CURRENT ASSETS Cash In Bank $ 178,671.00 Certificate ofl Deposit 91,040.51 Change Fund 2,000.00 Investment Account 108,336.96 Petty Cash 25.00 Inventory 283,565.56 Prepaid Insurance 3,004.72 Prepaid Maintenance 2,175.32 TOTAL CURRENT ASSETS 668,819.07 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (184,360.66) TOTAL NON-CURRENT ASSETS 26,022.08 TOTAL ASSETS $ 694,841.15 Deferred Outflows of Resources 58,910.00 TOTAL ASSETS AND DEFERRED $ 753,751.15 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 26 LOUISBURG ABC BOARD BALANCE SHEET August 31, 2023 LIABILITIES Accounts Payable $ 73,455.82 Accounts Payable Other 32,428.00 Net Pension Liability 22,697.00 Sales Tax Payable 14,472.74 Beverage Tax Payable 49,548.00 Rehab Tax Due County 597.88 6 2/3% Mixed Bev Tax Payable 110.56 Retirement Payable 2,479.04 Reserved For Law Enforcement 23,334.08 Reserved For Alcohol Rehab 7,750.75 Surplus Due Town 159,134.07 TOTAL LIABILITIES $ 386,007.94 RETAINED EARNINGS Retained Earnings 366,076.54 Current Earnings 1,666.67 TOTAL RETAINED EARNINGS 367,743.21 TOTAL LIABILITIES AND RETAINED $ 753,751.15 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 27 an Ay - LOUISBURG Charming Since 1779 October. 5, 2023 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC27549 RE: July Financials Tom, Attached are the July 2023 Financials for the Louisburg ABC Store. For the month of July, total sales including MB sales totaled $214,990.31. Sales are down -2.91% compared to July 2022. Total cost of Sales amounted to $121,948.86 in June, leaving a gross profit of $93,091.90. Operating expenses, including depreciation, law enforcement and alcohol education totaled $82,236.20. The distribution to the Town for the month totaled $10,022.36. Please let me know if you have questions. Sean pr Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: 919) 496-6319 28 - 6 0 8 9 & 8 8 & 0 9 % 6 0 f 0 & % 0 f 0 0 f 8 0 0 9 6 0 6 % 0 0 0 9 6 6 % % % & 0 8 0 6 0 8 0 29 A f & 0 & % 8 f 6 9 9 0 6 0 f 0 0 0 00 8 & % 0 % % & f % 0 & 0 0 0 0 f 6 6 A % 9 6 A 8 6 0 0 8 9 0 0 & 0 0 0 f & f % 6 % 0 ( 6 0 0 % & & 8 0 0 & 0 % 0 0 9 % 6 0 % 0 0 & & f f & 0 & 0 0 9 6 f 6 6 0 y f 6 6 9 0 8 9 0 & 0 6 & 0 0 0 0 f 8 & 0 0 9 8 % 6 A 2 9 6 f 6 0 & 0 % & 6 0 00 0 0 0 f 0 f 0 & 0 00 0 & & 6 A A 0 0 & & & 8 9 0 0 0 6 6 0 % 6 0 0 0 00 0 A 6 9 6 A 9 8 0 A % 9 9 % 0 9 0 % & 0 & 0 & 8 & & 0 00 & 0 9 y 9 A 0 0 & 0 0 0 8 0 & 6 0 f 8 f 0 0 0 00 0 9 8 0 0 % 6 0 0 0 8 0 f 00 0 0 f & f 8 & 6 0 00 0 % f 0 0 A 6 & 0 9 9 0 0 0 % 0 6 6 0 0 9 0 0 39 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month Ended July 31, 2023 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 202,894.87 94.35 $ 202,894.87 94.35 Mixed Beverage Sales 12,144.50 5.65 12,144.50 5.65 Interest Income 1.39 0.00 1.39 0.00 TOTAL INCOME 215,040.76 100.00 215,040.76 100.00 COST OF SALES Purchases 117,740.76 54.75 117,740.76 54.75 Bailment 2,967.25 1.38 2,967.25 1.38 Surchage 1,240.85 0.58 1,240.85 0.58 TOTAL COST OF SALES 121,948.86 56.71 121,948.86 56.71 GROSS PROFIT 93,091.90 43.29 93,091.90 43.29 OPERATING EXPENSES Salaries 17,699.54 8.23 17,699.54 8.23 Payroll Tax 1,370.46 0.64 1,370.46 0.64 Retirement 1,427.48 0.66 1,427.48 0.66 Law Enforcement 915.07 0.43 915.07 0.43 Alcohol Education 427.03 0.20 427.03 0.20 Computer Updates 1,709.40 0.79 1,709.40 0.79 Postage 4.15 0.00 4.15 0.00 Telephone/lnternet 332.95 0.15 332.95 0.15 N.C. Beverage Tax 47,305.00 22.00 47,305.00 22.00 Utilities 297.17 0.14 297.17 0.14 .05 Rehab Tax 581.06 0.27 581.06 0.27 M/B Tax - NCDR 993.00 0.46 993.00 0.46 Bank Charges 3,096.71 1.44 3,096.71 1.44 62 2/3% Mixed Bev Tax 99.31 0.05 99.31 0.05 Store Supplies 1,254.82 0.58 1,254.82 0.58 Maintenance 483.62 0.22 483.62 0.22 Insurance - General 464.25 0.22 464.25 0.22 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 35 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month Ended July 31, 2023 Current Period Year To Date Amount Percent Amount Percent Group Insurance $ 2,880.46 1.34 $ 2,880.46 1.34 Travel/Convention 375.00 0.17 375.00 0.17 Depreciation 519.72 0.24 519.72 0.24 TOTAL OPERATING EXPENSES 82,236.20 38.24 82,236.20 38.24 INCOME BEFORE DISTRIBUTION 10,855.70 5.05 10,855.70 5.05 Distribution To Town 10,022.36 4.66 10,022.36 4.66 INCOME AFTER DISTRIBUTIONS $ 833.34 0.39 $ 833.34 0.39 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 36 LOUISBURG ABC BOARD BALANCE SHEET July 31, 2023 ASSETS CURRENT ASSETS Cash In Bank $ Certificate of Deposit 164,168.41 Change Fund 87,040.51 Investment Account 2,000.00 Petty Cash 108,336.96 25.00 Inventory 258,237.46 Prepaid Insurance 3,468.97 Prepaid Maintenance 2,491.99 TOTAL CURRENT ASSETS 625,769.30 NON-CURRENT ASSETS Land 3,791.82 Buildings Paving 76,617.98 24,924.94 Furniture. And Fixtures Store Equipment 19,330.07 85,717.93 Accumulated Depreciation (183,840.94) TOTAL NON-CURRENT ASSETS 26,541.80 TOTAL ASSETS $ 652,311.10 Deferred Outflows of Resources 58,910.00 TOTAL ASSETS AND DEFERRED OUTFLOWS $ 711,221.10 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 37 LOUISBURG ABC BOARD BALANCE SHEET July 31, 2023 LIABILITIES Accounts Payable $ 62,442.06 Accounts Payable Other 32,428.00 Net Pension Liability 22,697.00 Sales Tax Payable 14,207.41 Beverage Tax Payable 42,888.00 Rehab Tax Due County 581.06 6 2/3% Mixed Bev Tax Payable 99.31 Reserved For Law Enforcement 20,956.45 Reserved For Alcohol Rehab 6,641.19 Surplus Due Town 141,370.74 TOTAL LIABILITIES $ 344,311.22 RETAINED EARNINGS Retained Earnings 366,076.54 Current Earnings 833.34 TOTAL RETAINED EARNINGS 366,909.88 TOTAL LIABILITIES AND RETAINED $ 711,221.10 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 38 ah m E JARS LOUISBURG Charming Since 1779 September 18, 2023 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC: 27549 RE: June Financials Tom, Attached are the June 2023 Financials for the Louisburg ABC Store. For the month of. June, total sales including MB sales totaled $238,879.25. Sales are 41.34% compared to June 2022. up Total cost of Sales amounted to $123,347.83 in June, leaving a gross profit of $115,532.68. Operating expenses, including depreciation, law enforcement and alcohol education totaled $81,135.10. The distribution to the Town for the month totaled $33,564.24. Please let me know ify you have questions. Sean gr Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: 919) 496-6319 39 6 0 A A % A A 9 9 A 9 A 6 9 9 9 6 8 9 6 9 & 0 9 6 0 A 8 6 6 9 0 6 6 0 6 & & 6 & 6 9 f 0 6 40 6 6 9 6 A 9 A 0 6 % 0 9 6 9 6 A 0 8 6 9 9 A 0 0 0 6 6 8 0 f 8 8 & 0 & 0 0 0 0 6 0 0 0 f f 0 6 0 0 3 % A A 9 A a 9 A A A 9 & & A 9 6 6 9 9 6 9 0 0 % % f 0 9 6 0 f & 6 f % % 0 6 6 6 f 9 9 6 42 9 9 6 A 2 9 A A 0 A 0 0 f 9 8 0 & & & % % % & % & f & 9 A 9 6 & f 8 8 9 9 0 & 0 8 0 8 0 0 & 0 & % 0 8 0 a 6 0 f 9 8 0 % 9 A % f 0 A A A 6 A 6 % 6 A 6 A A A 6 & 0 0 0 0 f 0 0 0 % & % & 8 8 0 8 0 0 0 % 8 6 0 4 6 A A 6 6 6 A & A 9 A 9 A - 6 6 0 f 6 A 6 0 9 & & & 9 0 6 A 8 45 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Year Ended June 30, 2023 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 222,858.75 93.29 $ 2,621,510.2 95.03 8 Mixed Beverage Sales 16,020.50 6.71 136,729.52 4.96 Interest Income 1.26 0.00 234.62 0.01 TOTAL INCOME 238,880.51 100.00 2,758,474.4 100.00 2 COST OF SALES Purchases 118,223.23 49.49 1,417,873.9 51.40 3 Bailment 3,613.50 1.51 36,180.75 1.31 Surchage 1,511.10 0.63 14,249.65 0.52 TOTAL COST OF SALES 123,347.83 51.64 1,468,304.3 53.23 3 GROSS PROFIT 115,532.68 48.36 1,290,170.0 46.77 9 OPERATING EXPENSES Salaries 16,059.10 6.72 195,659.28 7.09 Professional Services 0.00 0.00 6,226.00 0.23 Payroll Tax (1,523.15) (0.64) 15,087.74 0.55 Retirement (119.19) (0.05) 24,342.23 0.88 Law Enforcement 5,316.80 2.23 35,286.86 1.28 Alcohol Education 2,481.17 1.04 16,467.20 0.60 Postage 130.78 0.05 806.99 0.03 Education/Training 0.00 0.00 252.40 0.01 Telephone/internet 332.95 0.14 3,665.16 0.13 N.C. Beverage Tax 47,187.23 19.75 599,391.30 21.73 Utilities 251.35 0.11 3,795.72 0.14 .05 Rehab Tax 637.31 0.27 7,485.10 0.27 M/B Tax - NCDR 993.00 0.42 11,115.00 0.40 Bank Charges 2,807.66 1.18 35,149.64 1.27 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 46 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Year Ended June 30, 2023 Current Period Year To Date Amount Percent Amount Percent 6: 2/3% Mixed Bev Tax $ 130.80 0.05 $ 1,143.00 0.04 Store Supplies 2,231.02 0.93 16,025.72 0.58 Maintenance 389.96 0.16 6,570.97 0.24 Insurance - General 464.25 0.19 5,752.80 0.21 Group Insurance 1,894.34 0.79 31,181.14 1.13 Travel/Convention 950.00 0.40 7,012.67 0.25 Depreciation 519.72 0.22 6,236.64 0.23 TOTAL OPERATING EXPENSES 81,135.10 33.96 1,028,653.5 37.29 6 INCOME BEFORE DISTRIBUTION 34,397.58 14.40 261,516.53 9.48 Distribution To Town 33,564.24 14.05 251,516.53 9.12 INCOME AFTER DISTRIBUTIONS $ 833.34 0.35 $ 10,000.00 0.36 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 47 LOUISBURG ABC BOARD BALANCE SHEET June 30, 2023 ASSETS CURRENT ASSETS Cash In Bank $ 155,416.16 Certificate of Deposit 82,040.51 Change Fund 2,000.00 Investment Account 108,336.96 Petty Cash 25.00 Inventory 267,416.97 Prepaid Insurance 3,933.22 Prepaid Maintenance 2,808.66 TOTAL CURRENT ASSETS 621,977.48 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (183,321.22) TOTAL NON-CURRENT ASSETS 27,061.52 TOTAL ASSETS $ 649,039.00 Deferred Outflows of Resources 58,910.00 TOTAL ASSETS AND DEFERRED $ 707,949.00 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 48 LOUISBURG ABC BOARD BALANCE SHEET June 30, 2023 LIABILITIES Accounts Payable $ 63,882.14 Accounts Payable Other 32,428.00 Net Pension Liability 22,697.00 Sales Tax Payable 15,571.29 Beverage Tax Payable 48,297.00 Rehab Tax Due County 637.31 62 2/3% Mixed Bev Tax Payable 130.80 State Withholding 625.00 Reserved For Law Enforcement 20,041.38 Reserved For Alcohol Rehab 6,214.16 Surplus Due Town 131,348.38 TOTAL LIABILITIES $ 341,872.46 RETAINED EARNINGS Retained Earnings 356,076.54 Current Earnings 10,000.00 TOTAL RETAINED EARNINGS 366,076.54 TOTAL LIABILITIES AND RETAINED $ 707,949.00 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 449 LOUISBURG POLICE DEPARTMENT POLICE :G 1779 LOUISBURG. M.C. 104 Wade. Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919496-1200 ommafleuinburgorplis: October 2023 Council Report Presented by Chief Jason Abbott 1. Employee Actions and Recognitions Officer Dray Richardson formally took his oath at a staff meeting on October 2. His mother was able to attend and see her son sworn in with us. We had a good time meeting his family and we are excited that Dray is with us. Detective Travis Lincoln successfully completed the NCACP Chiefs of Police Institute. This course is designed to help prepare aspiring Police Chiefs and covers a number of management and leadership topics. Congratulations to Detective Lincoln. 2. Recruiting & Retention None 3. Community Tip Our Officers will be active during Trick-or-Treating on Tuesday evening, October 31, from 6pm- 8pm. Main St between the downtown area and Louisburg College is typically where we experience the heaviest pedestrian and vehicular traffic concentrations during the trick-or-treat hours. Your Police Officers will be helping by blocking streets, rerouting traffic, helping people cross streets safely, and passing out glow-in-the-dark necklaces again this year. We ask that people please consider the following safety tips while Trick-or-Treating: Small children should not go out alone on Halloween. Children should not eat any treats until they have been closely examined. Never enter strangers' homes. Never invite children into your. home. Never accept rides from strangers. Do not take shortcuts through backyards or alleys. Instruct children not to stray from their group. Small children should always be escorted by an adult while trick-or-treating. Carry flashlights. Don't leave your home unattended on Halloween night. 1/Page LOUISBURG POLICE DEPARTMENT POLICE DC 1779 LOUISBURG, N.C. 104 Wade Avenue phone (919)496-4175 Louisburg, NC 27549 ChiefJason. Abbott fax (919)496-1200 umallpuahargor/pole. Keep pets inside your home, or another safe place on Halloween night. Costumes should be highly visible. Realistic appearing replica firearms should never be used. Always walk on sidewalks and stay out of the street as much as possible. Look in all directions before crossing the street and/or follow Police Officer's instructions for crossing. Drivers should exercise extreme caution and drive slowly through neighborhoods. We will also be assisting the Town with a couple ofl Fall Festival/Halloween style events planned for Saturday, October 28 in the downtown amphitheater park and in River Bend Park. As always, the Louisburg Police Department hopes you have a happy and safe Halloween! 4. Complaints. Against Officers and Findings None. 5. Use-of Force and Vehicle Pursuits None. 6. Operations & Notable Investigations We regularly work with Maria Parham Franklin to meet our obligations in the process of serving Involuntary Commitment Orders and transfers to the Behavioral Health Unit. We continue to work security for schools/college athletic and concert events. We continue to work with ALE to address issues at ABC permitted establishments in town. We are preparing and planning for security for Halloween and Fall Festival events. There has been an uptick in theft reports from our retail businesses. In response, we are working with Walmart LP in "Operation Boost", > an investigation focused specifically on shoplifting. We are expecting to see dozens of cases built from this operation. Officers have focused on the Ford Cir neighborhood over the past month. We have met one- on-one with a number of residents there to specifically determine the locations and activities that are most concerning to the community. We also distributed door hangers to remind and encourage residents there to utilize our Anonymous Tip Line if they do not want to be involved in the criminal justice process. We also conducted driver checkpoints in the area. 2/Page S LOUISBURG POLICE DEPARTMENT POLICE C 1779 LOUISBURG. N.C. 104 Wade Avenue phone (919496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 nmaplpushurger/palse From these efforts, we have made a number of arrests in that area including drugs, firearm, and traffic offenses. I have personally noticed less traffic and activity in the area and hopefully the community sees a difference. We are working to prepare for the upcoming Christmas Parade. We worked with the FCSO in response to an unsubstantiated threat to FC Schools. We worked with the FCSO in an effort to locate and arrest an individual for an armed robbery. 7. BudgetSummary We are 25% of the way through the fiscal year. 34% oft the FY 23/24 operating budget has been encumbered as of September 30, 2023. 8. Department Training, Summary Radar/Speed measurement operator Hazardous Materialsy/Blood-bome Pathogens Firearms Body camera operation Annual MIS 9. Community Outreach and Special Events 9/20 - meeting with Louisburg College Safety & Security director. 9/25 - Officers gave a presentation at the FC Senior Center's Disaster Preparedness Fair. 9/28 - Officers gave a presentation at Kids Corner for Community Helpers Week events. 10/4 - Annual Coffee With a Cop event at Packhouse Coffee and Blue Collie Coffee. 10/12 - Officers gave a presentation to the kids at ABC Adventures daycare. 10. Special Request: Number of citations written in the month of September - 110 11. Monthly stats are attached. 3IPage / Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (09/01/2023 - 09/30/2023) <No Event Type Specified> 1 911 Hang-ups 18 Accident 28 Alarm Activation 24 Animal Complaint 2 Arrest 4 Arrest Citation/Summons) 1 Arrest (WS) 7 Assault 6 Assist Motorist 9 Assist Other Department 3 Begging 3 Business Check 1 C&R Driver 7 Communicating Threats 1 County Assist 4 Customer Problems 1 Damage to Property 2 Deceased Person 2 Dispute 8 Disturbance 12 Domestic 3 Drugs 1 Escort 9 Escort (Funeral) 4 Escort (Security) 2 Fight 3 Fire Alarm 4 Found Property 4 Fraud 3 Harassment 2 Ilegal Parking 2 information/Assistance 6 Investigate 2 Juvenile Problems 5 Larceny 11 Lost Property 2 Mental Patient 4 Missing Person 2 Noise Complaint 3 Public Service Number 25 Rape 2 Request for Service 2 Rescue 5 Serve papers 10 Shoplifting 7 Shots Fired 1 Suicide Threat 2 Suspicious Vehicle/Subject 27 Traffic Control 2 Trespassing 9 TWO: Talk With Officer 19 Unlock car 22 Vehicle Fire 2 Vehicle Stop 2 Wasted OCA Number 3 Welfare Check 5 Total Number Of Events: 361 Date: 10/05/2023 - Time: 10:43 Page 1 53 Z Louisburg Fire Department 102 Wade Avenue Louisburg, North Carolina 27549 Station: (919) 496-4290 / Fax: (919) 496-6668 September 2023 Events Public Education /) Events Sept 1lth - Participated in the 9/11 Memorial ceremony at the FC Courthouse. Fire Apparatus on display and LFD handled the Honor Guard detail for the event with presentation of colors. Sept 20th - Conducted the quarterly fire drills at Louisburg College. Sept 22nd - Attended an event at Crosscreek Charter School. Students recognized community helpers during the week. Fire truck display, fire safety talk, and what its like to be a firefighter discussion with approximately 50 students. Budget Items Replaçed tires on Squad 1 New HVAC system was installed in the Training Center Work began on the installation of the new generator for the complex. Personnel: Resignation of career Fire Engineer Ricky Johnson. Johnson will remain with the department as a part-time engineer and still be involved in the Junior Firefighter Program. 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