I LOUISBURG LIN Cham ing 1779 AGENDA LOUISBURG TOWN COUNCIL OPERATIONS CENTER September 19, 2022 1. Roll Call Collins 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor a. August 15, 2022 Regular Meeting b. August 15, 2022 Closed Session 6. Presentations Mayor a. Emilee. Johnson, Exec. Dir. of Operations- Maria Parham b. Rep. Matt Winslow 7. Proclamations Mayor a. Constitution Week 8. Public Hearings Slayter a. Zoning Ordinance Map Amendment of Parcel IDs 017537, 046687, 015859, 047286, 047287 & 047288 from Low Density Residential (R-1) to a Planned Development District (PDD) b. Subdivision Ordinance Text Amendment Modifying Requirements for Sidewalks. C. Subdivision Ordinance Text Amendment Allowing Alternative Designs for Curb & Gutter in the Watershed Protection Area 9. Ordinance to Amend the Zoning Map for Parcels IDs 017537, 046687, Slayter 015859, 047286, 047287 & 047288 from Low Density Residential (R-1) to a Planned Development District (PDD). 10. Ordinance to Amend the Subdivision Regulations, Section 21-97, Slayter Modifying the Requirements for Sidewalks. LOUISBURG LIN Cherming Since 1779 11. Ordinance to Amend the Subdivision Regulations, Section 21-97, Slayter Allowing Alternative Designs for Curb & Guttering in the Watershed Protection Area. 12. ABC Board Appointments Medlin 13. Capital Project Ordinance Elm Street Sidewalk Project Medlin 14. Fixed Asset increase to $1000/Purchase Order increase to $250 Medlin 15. Roll Purchase Orders for 21-22 Medlin 16. Administrator', S Report Barlow 17. Mayor's Report Mayor 18. Police & Fire Report Barlow 19. Public Comment Mayor 20. Council Comments Mayor 21. Closed Session Mayor a. 143-318.11(a)(5) Real Estate Acquisition b. 143-318.11 (a)(6) Personnel 22. Adjourn MINUTES LOUISBURG TOWN COUNCIL August 15, 2022 The Town Council met on Monday, August 15, 2022 at 7:30 PM at the Town's Operations Center. Mayor Christopher Neal, Interim Town Administrator Jon Barlow, Assistant Town Administrator Ray Patterson, and Council Members Betty Wright, Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Mayor Christopher Neal welcomed everyone and opened the August Regular Town Council meeting. Following the roll call, Council Member Wright gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance to the United States. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the Agenda. A motion was made by Council Member Stewart to amend the agenda by deleting the presentation by Emilee Johnson, Executive Director of Operations-Maria Parham from Item 6 and adding a Proclamation honoring Dr. Phillip Earl Stover to Item 7; seconded by Council Member Wright. Motion passed with one objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion on the minutes of the July 27th Special Called and July 18 Regular Town Council meetings following their review. Council Member Stewart made a motion to approve the minutes of both meetings with the following corrections to the Council Comments: Council Member Clancy, not Council Member Russell, asked to go into Closed Session for this meeting and Council Member Russell asked for Closed Session to be placed on the agenda for the next Town Council Meeting. This motion was seconded by Council Member Russell. The motion passed without objection. PRESENTATIONS Mayor Neal called the Louisburg 11-12 All Star Baseball team to the front of the room. Calling them Ambassadors representing the Town of Louisburg. He stated that while they did not win the state championship game Louisburg is very proud of them. Mayor Neal asked each player to state their name and their position on the team and then asked the coaches to stand for recognition thanking them for their guidance of the team. Mayor Neal introduced Ginny Jones as newly hired Interim Human Resources Director who will be guiding the Town in beginning a Human Resource department. PROCLAMATIONS Mayor Neal recognized three citizens of Louisburg who, in his opinion, have made great contributions oftime, ability, and caring for the Town ofLouisburg. Each Proclamation was read by Mayor Neal. Ms. Gladys Lewis Branch was honored for her long life and prosperity in recognition of her 104th birthday on August 20, 2022. Mr. Johnnie Clifton was present to accept the Proclamation for Ms. Branch. Reverend Dr. David K Rosby came forward to be recognized for his 28 years of service as pastor to the members of South Main Street Missionary Baptist Church. Mayor Neal proclaimed August 15, 2022 as Dr. Phillip Earl Stover Recognition Day in honor of his 30 plus years of service as a physician to the residents of the Town of Louisburg and Franklin County. DISCUSSION OF A CODE OF ETHICS FOR ALL TOWN OFFICIALS Interim Town Administrator Jon Barlow presented a revised draft of the Code of Ethics for all Town Officials which was tabled at the July 18, 2022 Town Council Meeting and asked if there were any questions from the Town Council members. Council Member Stein asked the Town Attorney, Ben Williamson, if he had reviewed the document. Mr. Williamson stated that he has reviewed it. Some specific points of the document were discussed and Mayor Neal encouraged the Council Members to review this draft and discuss in full detail at a later date. Council Member Stewart made a motion to call a Special Meeting/Workshop at a time of convenience of all members to further discuss specific concerns. The motion was seconded by Council Member Wright and passed without objection. DECLARE CERTAIN PROPERTY SURPLUS Interim Town Administrator Jon Barlow presented a list of equipment to be declared as surplus property in order to be sold at auction. Council Member Wright made a motion to declare this property as surplus; motion passed with one objection from Council Member Dickerson. NORTH MAIN STREET WATERLINE PROJECT Interim Town Administrator Jon Barlow presented a request to amend the project budget for an additional $300,000. The approval to complete an application for funding a project to replace, extend, and upsize the waterlines along North Main Street and a couple of side streets was approved in April 2019. Since that time the estimated budget cost has increased by $300,000 according to the project engineer. This application needs to be submitted by October 31, 2022 or a new audit report will be required. Council Member Stewart made a motion to approve the request to amend the project budget by $300,000; seconded by Council Member Russell. The motion passed without objection. DISCUSSION OF WORKSPACE AT 109 N CHURCH STREET Council Member Stein discussed the property located at 109 N Church Street that was acquired and renovated by the Town. Stein stated that the Town's investment in the propertyis $205,217.85 and that it should be returned to the hands of the public. Currently the annual revenue generated by this property is approximately $29,000 and the annual expenses are approximately $17,000 for a $10,000 net income annually for this property. Council Member Stein made a motion that this property be appraised and that the Council consider at the next meeting putting the property up for sale; seconded by Council Member Clancy. The motion passed with objections from Council Member Wright and Mayor Neal. DISCUSSION OF TOWN CEMETERIES Council Member Stein stated that she followed up on a public comment regarding cemeteries in the Town at the July 18, 2022 Town Council meeting. She said that she has toured and walked through the property and is concerned with the care of the property. She advised that she is concerned not with how the Town maintains the graves but with the disregard of the Town's Rules for Cemeteries that are not being followed. She suggested the possibility of posting the rules in The Franklin Times for a month. Council Member Stein asked. Assistant Town Administrator Ray Patterson who is in charge of maintenance of the cemeteries. Mr. Patterson stated that this falls under the responsibility of the Street Department. Council Member Stein also advised that she noticed several large trees with dead limbs and that the Town has no one on staff (ie. an Arborist) who can determine ifa tree can be saved or ifit needs to be destroyed. She asked the Mayor Neal's recommendation. Mayor Neal stated that there is nothing in the budget at this time for hiring an Arborist and that the Council could look at this concern in the future and include it in the budget next year. Council Member Stewart asked Mr. Patterson if he knew how many plots are available for sale in the cemeteries. He advised that there are an estimated 250-300 plots at Oakwood and that he has no idea for Cemetery on the Hill. He said that while using ground radiating equipment quite a few unmarked graves have been found at both cemeteries. Council Member Stewart also asked where does the money from the sale of the plots go since there is not a perpetual fund line item in the budget. The question was deferred to and answered by Sean Medlin the Town Financial Director. Mr. Medlin stated that these funds are put into the general fund. Council Member Stein made a motion to direct Interim Town Administrator Jon Barlow to contact an Arborist to determine an estimate in cost to take care of the trees in Oakwood Cemetery; seconded by Council Member Dickerson. The motion passed without objection. Council Member Stein made a motion to direct Ray Patterson to seek software for tracking ownership of the cemetery plots. Council Member Clancy advised that he had understood that the Town has such software. Mr. Patterson confirmed this but stated that someone has to physically go to the cemetery to locate the graves and enter the data into the software. He stated that the Town has had the software for several years but no one employed byt the Town has been assigned this task. Mr. Patterson stated that Colton Young from Parks and Rec has been doing this as time allows him. Council Member Stein withdrew her motion. DISCUSSION OF REPAVING ELM STREET Council Member Dickerson advised that he has been in the area of Franklin Court Apartments and noticed that there is a significant amount of street repairs needed in that area of town. Assistant Town Administrator responded that there are 18 places in an area of road measuring approximately 4 feet wide and 400 feet long that needs patching. This need originated from the installation of the waterline. A sidewalk was to be installed and the road repaved but the project was put on hold because that portion of the project was not covered by the grant. Former Town Administrator Jonathan Franklin had plans for the sidewalk drawn and he is not sure why that was not completed. Louisburg Financial Director Sean Medlin advised that there is money set aside for sidewalks in that area as a result of an agreement between Mr. Franklin and the apartment complex. This money was added to the general fund by Mr. Franklin not earmarked for this project. Interim Town Administrator Jon Barlow told the Council that Louisburg Town Staff would check into these concerns and report back to the Council. ADMINISTRATOR'S REPORT Interim Town Administrator Jon Barlow reviewed his written report including an update on the booster pump station completion, a planned complete electrical outage for Duke Energy to replace substation equipment, and an update on the existing Police/Fire station generator. Mr. Barlow also report that the metal buildings on W River Road owned by the Town are unsafe. The previous administration attempted to sell the buildings but had no interested buyers. Louisburg Zoning and Planning Administrator Philip Slayter believes that these buildings should be condemned and removed. Contractor. Johnnie King will demolish and remove the buildings at a cost of $10,000 each or $15,000 for both; the town does not need to request bid proposals for this project. Council Member Stein advised that the monthly financial reports were e not included in the Council Member's packets. Council Member Stein also asked for an update on hiring an Interim Town Clerk and a permanent Town Administrator. Mr. Barlow advised that a interim Human Resource Director has been hired. The Town Administrator position has not been posted yet and he isn't sure when they will be ready to post it. Hei is stil! in the process of writing the job description. Council Member Stein advised that a Town employee had approached her with a concern regarding some trees at the base oft the amphitheater and she asked if when an Arborist is contacted about the trees in the cemetery that could also be asked to look at this area and give the Town their opinion. MAYOR'S REPORT Mayor Neal reported that he had visited several senior citizens during the month to make sure that they were okay their homes due to the higher temperatures this summer. POLICE REPORT Council Members took this item for information. FIRE REPORT Council Members took this item for information. PUBLIC COMMENTS Mayor Neal opened the meeting for public comment allowing citizens a maximum of three (3) minutes to speak. Mr. Bobby Cooper of 701 N Main Street noted that there seemed to be a recurring theme of no money and no supervision on some of the projects. He expressed that he feels that the Town has too much property and not enough in taxes and therefore, needs to get rid of some of the property that is owned by but not used by the Town. He suggested that entering the cemetery data may create an opportunity to let volunteers "co-manage" the project. Ms. Ann Brown of 301 Edgewood Drive expressed her appreciation for Council Member Stein addressing her concerns about the cemeteries. Ms. Beverly Kegley of 120 Jolly Street suggested that when the trees that are removed from Riverbend Park that new trees be planted in their place. She also expressed concern with removing items from gravesites; she said that her family has a flag on a grave as well as a perpetual light because the American flag should have a light on it when it is flown after dark. Ms. Kegley also expressed concern for the homelessness in Louisburg and stated that she would be asking to make a presentation at the October Town Council meeting to discuss this topic more fully. Mr. Johnnie Clifton of 114 Fox Park Road acknowledged that Mr. Ray Patterson and the Street Department are doing a great job with the care ofthe cemeteries with the reso urces that are available to them. Ms. Joyce Neff of 203 John Street suggested that an Eagle Scout candidate may would like to make the cemetery concerns the basis for his Eagle Scout project. Ms. Willie Mae Richardson of 118 Jolly Street requested that the Town look into establishing a place for recycling in Town limits. She also advised that she had stopped by Town Hall to drop off a payment in the drop box and found a wire lying on the ground near it. Ms. Richardson was concerned that people may try to steal the payments out of the box. COUNCIL COMMENTS Mayor Neal called for any comments by Council Members. Council Member Dickerson stated that he had attended National Night Out sponsored by the Louisburg Police Department. He stated that it was well attended and he thanked the police department for hosting this event. Council Member Stein thanked everyone for completing the food truck survey on the website. She mentioned upcoming events such as Friday Night on the Tar and Maudefest. She also reminded citizens to make plans for the Old Town Christmas Tour in December. Council Member Russell commented on the upcoming retirement of Lori Rogers from the Louisburg Police Department. He also asked about any plans to move the Council meetings back to Town Hall. Mayor Neal advised that with the increased attendance the meetings may have outgrown the Council room at Town Hall and Council Member Russell suggested that the Council may want to look for a new permanent meeting site. Council Member Wright advised that she had the opportunity to speak with personnel from Louisburg Elementary School about them needing help with the school store. Council Member Wright suggested that this may be something that the council may be interested in taking on as a project. Council Member Russell made a motion to move into Closed Session; seconded by Council Member Stein. Motion carried. CLOSED SESSION Council Member Clancy made a motion to return to Regular Session; seconded by Council Member Russell. Motion carried. ADJOURNMENT Mayor Neal stated that no action was taken in Closed Session. Council Member Clancy made a motion to adjourn with Council Member Dickerson giving a second. Motion passed without objection. Submitted doi mReen Lori Rogers, Temporab Town Clerk I r LOUISBURG LIN ming gSine1779 PROCLAMATION CONSTITUTION WEEK WHEREAS, it is the privilege and duty of the American people to commemorate the two hundred and thirty-fifth anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, Public Law 915 guarantees the issuing ofaj proclamation each year by the President ofthe United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE, I, Christopher Neal by virtue of the authority vested in me as Mayor of the Town of Louisburg, North Carolina do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK and urge all citizens to study the Constitution and reflect on the privilege of being an American with all the rights and responsibilities which that privilege involves. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town ofLouisburg to be affixed to this document. This the 19th day of September 2022 Christopher Neal, Mayor Interim Town Clerk TOWN of LOUISBURG NORTH CAROLIN. A Charming Since. 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: September 15, 2022 RE: Zoning Ordinance Map Amendment REQUEST: Proposed Zoning Map Amendment to change the zoning of Franklin County Tax Parcels 017537, 046687, 015859, 047286, 047287 & 047288 from Low Density Residential (R-1) to Planned Development District (PDD). BACKROUND: A developer, Merit Group, LLC., is seeking to rezone 23 acres at the midblock of 700 to 800 North Main Street. The project proposes a 68 lot residential development comprising of single-family homes and townhouses. The layout will have one entrance and exit access from North Main Street. No additional entrance improvements required by NCDOT are expected. The attached traffic study indicated ample capacity to absorb additional traffic generation from the project during both non-peak (early morning) and peak hours (late afternoon). This rezoning request is consistent with the 2030 Comprehensive Plan. It is useful to note that the number of houses allowed under R-1 zoning (current zoning of the property) is roughly 54 units; whereas under the PDD is proposed for 68 units. This difference is largely due to the townhome units and the marginally smaller lots. STAFF RECOMMENDATION: Approval PLANNING BOARD RECOMMENDATION: Approved by a vote of 6 -0, August 18, 2022 At the Adoption of the Ordinance (Item 9) REQUIRED MOTION TO BE READ AS FOLLOWS: "I make a motion to approve the request that the parcels identified by Franklin County Tax ID Parcel Numbers 017537, 046687, 015859, 047286, 047287 & 047288 be approved for rezoning from Low Density Residential (R-1) to a Planned Development District (PDD) given the findings for this request is consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the project increases the Town's housing stock to meets its growth needs, expand its tax base and moreover to be found reasonable as this will result in a more logical and orderly development pattern". AS A MATTER OF COUNCIL RECORD, the following motion was given by Town Council on September 19, 2022. Lori Rogers, Temporary Town Clerk ORDINANCE NO. 2022- [An Ordinance to Amend the Town of Louisburg's Zoning Map.] WHEREAS: 1. The North Carolina General Statues authorize a municipality to adopt Zoning Ordinances in order to regulate the development and use ofland; and 2. North Carolina General Statues authorize the amendment of local Zoning Ordinances; and 3. The Town ofLouisburg has duly adopted a Zoning Ordinance and hereby finds it favorable to amend the Ordinance; and 4. Merit Group, LLC: requests Council to rezone 23 acres ofland identified as Franklin County Tax Parcels 017537, 046687, 015859, 047286, 047287 & 047288 from Low Density Residential (R-1) to Planned Development District (PDD). 5. The Louisburg Planning Board voted on August 18, 2022 to recommend in favor of the request on the basis of consistency with Louisburg 2030 Comprehensive Plan; and 6. The Louisburg Town Council, while considering the zoning map amendment, has found that this map amendment is consistent with the goals and policy recommendations cited in the Louisburg Comprehensive Plan because this area ist to be developed as a residential neighborhood, and supports the use ofa PDD zoning category to allow flexibility in design on an environmentally constrained property; and 7. The Louisburg Town Council has found that the rezoning request is reasonable and in the public interest because the proposed use will result in a more logical and orderly development pattern. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Amends the Louisburg Zoning Ordinance in the form ofal Map Amendment as follows: Franklin County Tax ID Parcels 017537, 046687, 015859, 047286, 047287 & 047288 be rezoned from Low Density Residential (R-1) to Planned Development District (PDD). 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 3. Ifany provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications ofthe Ordinance which can be given effect without the invalid provision or application and to the end, the provisions of this Ordinance are severable. ATTEST: SIGNED: Lori Rogers, Deputy Town Clerk Christopher L. Neal, Mayor DATE Towns of Louisburg Planning Board RZ 2022-8-1 Pagel Town of Louisburg Planning Board Rezoning 2022-8-1 Applicant: Merit Group LLC Property Location: Mid-block between 701 and 807 North Main Street Tax Parcel ID: 017537, 046687, 015859, 047286, 047287 & 047288 Existing Zoning District: Low Density Residential (R-1) Proposed Zoning District: Planned Development District (PDD) Background: The Applicant, Merit Group LLC, is requesting the above cited property to be rezoned from Low Density Residential (R-1) to a Planned Development District (PDD) for the purpose of creating a 68 lot single-family residential development. The Planned Development District zoning classification is a floating zoning district that allows flexibility in the design, character and quality aspects oft the project. The proposal must define specific uses, lot size, bulk, density, setbacks, landscaping, signage, parking, ownership, right-of- way and amendment procedures for the project to be considered a complete application. The proposal is of a simple design with lots fronting along the route with one access at the North Main Street entrance. The choice of using a PDD versus a Planned Unit Development (PUD) approach is the overall flexibility offered with changes to setbacks, lots size, access, open space and storm water management design treatments. Only as small portion ofthe project area will be within the Historic District. Separately, all the project area resides within the Watershed Protected Area which allows an overall built up area of 36% (as a percentage ofthe total project area) provided alternate designs for curb and gutter are proposed. Comprehensive Plan: Specially, the 2030 Plan identifies this area as part of the North College focus area, and states as the land use policy as "continuation of low to moderate density residential with scattered, un-concentrated, non-residential uses are supported at key intersections or on neighborhood edges, provided spillover effects of the proposed use is minimized. This area will maintain a Low Density Residential (R-1) zoning designation as the predominant zoning". That said, while the Plan stipulates this as the predominate zoning classification, it is not exclusive to other zoning categories, particularly the PDD. It is important to note that the Plan goes further by stating that the desired density is 2 to 3 dwellings per acre which the proposed development satisfies. It was ai matter of choice to use the PDD classification rather than the PUD option within the R-1 zoning district. The PDD rezoning path avoids obtaining a Special Use Permit for the PUD, in effect saving time. Iownotl fLouisburg Planning BoardRZ2022-8-1 Page2 Zoning Elements: Adjoining Property Zoning North: Low Density Residential (R-1) & Ag-Residential (A-R) East: Low Density Residential (R-1) West: Agrieulumal-Residential (A-R) South Office/Institutional (O/I) College Park Planned. Development District Elements Uses:(Pg. 4.1& 4.2).7 The proposed uses for the development is restricted to single-family residential with customary accessory uses such as garages, garden structures, storage buildings and alike. Home occupations are also allowed with review and approval oft the Zoning Board of Appeals. These are generally limited to low-traffic professional services. Lots/Setbacks: (Pg.4.2). Commensurate with the proposed use. Dwellings will be constructed with reduced front and rear setbacks and either zero lots lines for sideyards or minimal setback ofbetween 15 feet and: 5 feet. Thej proposed setbacks would be similar to typical compact development projects found in a downtown or urban core zoning district. EpiaumeoRaasEa 6.0& 6.1). The project sets aside 7.0 acres of open space which is dispersed around the north, west and south side of the project area. Included is a perimeter buffer yard that circumscribes the property. Park/Amenities (Pg. 6.1).The project proposes two (2) small garden areas with one located at the front entrance and a second one in the rear. Together they comprise almost one I acre. The garden location ati the entrance willl be passive with ample landscape features and plantings while the rear location is more active and will have playground equipment and benches for use by residents. Improvements to these areas are covered under the terms of the property covenants and delegates that responsibility to the Developer to install. Street Sections and Standards (Pg. 7.0) The proposed road design follows a low traffic residential character that will require a modification to the Subdivision Ordinance. Specifically, the Town's design road design requirements stipulate that all roads have curb and gutter. This requirement is designed to channel runoff to the street into storm water catch basins. Because this area is located in the Watershed Protection Area, the desirability of allowing storm water runoff to naturally infiltrate into the ground is environmentally more sound but would necessitate modifying the curb and gutter requirement. Regarding the issue of the pavement width, the Board can consider an administrative modification to allow for the reduction. This action would occur at Preliminary Plat review. The other proposed elements are typical for contemporary style residential streetscape. Townof Louisburg Planning Board RZ2022-8-1 Page3 Landscaping/Lighting. Pgs.4.2.7.0 & 8.0). Landscaping, street trees and pole lighting all exceed the Town's current standards. Design] Review (Pgs. 8.0): College Park establishes an internal Design Review Committee that approves all development proposals to ensure consistency with its signage, landscaping, streetscape and related residential design elements. This is outlined in the proposed Developer Covenants and is common for projects of this scope. This DOES NOT IN ANY WAY override the Town of Louisburg's zoning responsibilities. The Town of Louisburg will continue to issue zoning permits for all development in the project area adhering to the elements listed in the Governing Document. Signage (Pg.7.1). The proposed sign regulations are limited to the entrance signs and a few interior identification signs which are consistent with similar residential projects. The entrance signage will be required to obtain approval from the Historic Commission. Utilities (Pgs. 11). Water, sewer, power will all be provided by the Town and placed underground. Storm water drainage will be through below ground piping and surface ditches and will be maintained by the Community Association. Retention ponds will provide on-site storage. Planning Elements: Land Use: The proposed use for the site is single-family residential. This use is consistent with the 2030 Plan which stipulates that the North College Neighborhood area remain residential with a density of 2 to 3 dwelling units per acre. This standard is met with the current proposal. No other uses are proposed. However, the residential component does allow for home occupations which has to be approved by the Board of Zoning Appeals on a case by case basis. Access & Circulation: The project layout proposes one double lane access point from North Main Street with an interior loop road in the rear half oft the property. Because of the rectangular shape of the lot and the pre-existing platted lots adjacent North Main Street, the proposed layout is the only available design option for circulation. There are no development opportunities that are offered from any of the adjoining properties that would suggest the need for a stub-out for circulation connections. A traffic assessment was performed by Kimley-Horn, a transportation consulting firm, that states the traffic impact of the project will have a moderate effect on traffic patterns. It also highlights that the additional traffic loading on the North Main Street can be easily absorbed by North Main Street's design capacity. Additional turning movements at Jolly Street and Allen Street are well within acceptable design limits fort their respective intersections. No improvements to North Main Street are recommended. Townof Louisburg Planning Board RZ2022-8-1 Page4 Recreational: The Subdivision Ordinance requires a 15% Open Space set aside which the proposal is compliant. Separately, the project provides for 0.9 acres of recreational space for outdoor play. The project will also contain a buffer/open space around the perimeter (Pg. 4). Utility: Water distribution lines are present along North Main Street with a wastewater manhole along the rear of the site at the southwest corner. Power will be provided by the Town of Louisburg. Storm water plans and improvements are permitted through the State. Copies of all state permits will be secured as part of the final permitting. Site Elements: The site is of a rectangular shape and comprises approximately 22.6 acres of wooded land with 361 linear feet of frontage along North Main Street. The land uses adjoining to north, south and east are single-family homes. To the west are sports fields owned by Louisburg College. Contour data shows the site slopes tot the west and south toward the rear ofthe property. It should be noted that the project is within the Tar River Watershed Protection Area which is meant to limit the type and scale of development for the protection of the watershed. The project as proposed complies with the Town's Watershed Protection Ordinance. Recommendations: Staff supports the rezoning application. The use of the Planned Development District is an appropriate application of the flexibility of this zoning classification given the site's location in the Watershed Protection Area. Moreover, the proposed use of single-family residential at the 3 dwelling unit per acre density is consistent with the 2030 Comprehensive Plan. As proposed the project layout is well matched to the topographical features ofthe site and development limits imposed by the shape of the lot. The existing utility infrastructure has sufficient capacity to support the development. Consistency Statement: This application for rezoning is consistent with newly adopted 2030 Comprehensive Plan as noted on page 36 which denotes this area as a residential district. Specifically, the Plan states, "continuation oflow to moderate density residential with scattered, un-concentrated, non-residential uses are supported at key intersections or on neighborhood edges, provided spillover efects ofthe proposed use is minimized. The Plan further recommends a residential development density of2 to 3 dwellings per acre. This project implements the policy recommendations for the North College Street area as described above and therefore in compliance with the 2030 Plan. Townofl Louisburg Planning Board IRZ2022-8-1 Page5 Reasonable and Public Interest Statement: The rezoning is reasonable in that it will: 1) benefit the Town and neighborhood by converting vacant land into needed housing for the north side ofTown and remove from the neighborhood nuisance growth that historically was a problem for residents, 2) improves consistency with the newly adopted 2030 Plan by providing an expanded tax base and more fully utilizing available vacant land served by the Town's infrastructure and 3) protects the integrity of the housing stock and property values by creating development that compliments the surrounding development in terms of building/property values, lot configuration and architectural style. Attachments 1. Letter of Request and Property Authorization 2. Legal Description 3. Governing Document 4. Traffic Impact Assessment College park Inspiredl by History isting agew LOUISBURG HIGH SCHOOL OPEN 30 Proposed: 18' Easement SPACE 28 27 25 22. 21 20 19 18 17 (12'D Drive Lands SC cape 31 BMP OPEN R-1 16 32 SPACE PUBL STREET-D 15 33 E 14 34 35 36 37 38 39 40 41 42 BMP 13 10 - MP 11 6 12 Pocket Park PUBLIC STREET-A PUBLICS Recreation Space E22 - R 44 8 45 STETC 46 47 une 56 57 58 59 60 61 62 48 54 55 49 50 53 3MI 51 A 52 BMP LOUISBURGCOLLEGE 12/Cooper Alley Easemnt Stream Buffer RE1 cket Park Recreations Space 0& Existing Treeline and Drainageway MERIT GROUP, LLC 5053 Sunset Fairways Dr. Holly Springs, NC: 27540 LLUSTRATIVE PLAN W SCOTEMURRAY - - TANDPIANNINGING 8-15-2022 =60-0" August 1, 2022 Sent By Email Mr. Philip Slayter Planning and Zoning Administrator Town of Louisburg 110 W. Nash Street Louisburg, NC27549 RE: New Planned Development District Filing for College Park (Parcel Identification Numbers 017537, 046687, 015859, 047286, 047287, 047288) Dear Mr. Slayter: This letter serves as our formal transmittal and request for a change in zoning of the parcels noted above from R-1, Low Density Residential to PDD, Planned Development District for College Park, located on North Main Street between Louisburg College and Louisburg High School. Merit Group, LLC (the majority owner) and MV Acquisitions, LLC( (the minority owner) own all parcels constituting the assemblage. Included in this submission. are the following attachments: Property Description (Metes and Bounds written description) Governing Document, includinga Project Narrative (Page 1.0), Illustrative Plan (Page 4.0) and Master Zoning Plan (Page 4.1) Master illustrative Plan and Master Zoning Plan (full size copies) ATraffic Assessment from Kimley-Horn and Associates, Inc. (further described below) dated March 30, 2022 (the "TA") Declaration of Covenants, Conditions, Restrictions and Easements Please note this additional information regarding the TA: While the TA was not set forth by the Town of Louisburg as a submission requirement, conducting this assessment would provide the Town assurance that College Park has minimal impact on traffic flow. Thel TA assumes 64 new homesites. While subsequent site design allowed two more homesites, our Traffic Engineers deemed this nominal change in scope didr not warrant reassessment. Two existing single-family sites on North Main Street (neither of which were owned or under contract to purchase by us at the time oft the Traffic Assessment) have been added to the PDD1 to allow governance by College Park's Architectural Review Committee over these lots. They do not incrementally impact traffic. We are excited to bring College Park to Louisburg, welcome review of our submission, and are ready to address any questions and concerns that are raised. Sincerely, Merit Group,LC Paul V. Munana MERIT GROUP, LLC 5053 Sunset Fairways Drive Holly Springs, NC: 27540 91 19.608.8324 EXHIBIT "A" LEGAL DESCRIPTION Beginning at a newi iron pipe(said pipe being located North 13 degrees 59 minutes 51 seconds East 1350.87' from NCGS monument "Louisburg" NAD: 27 NC Grid Coordinates Y= 857469.532, X=2207418.667), thence from new iron pipe along the line with Mrs. Thomas C. Wilson line (DB 478 Pg 317) South 83 degrees 32 minutes 34 seconds West 380.03' to an existing iron pipe, thence continuing South 86 degrees 37 minutes 33 seconds West7.92' to an existing iron pipe being the common corner with Louisburg College, Inc. Property (DB 714 Pg 631), thence along the line of Louisburg College, Inc. property South 85 degrees 45 minutes 47 seconds West 779.61' to an existingi iron pipe, thence continuing South 85 degrees 45 minutes 47 seconds West 5.05' to a sweet gum tree, thence continuing along the line with Louisburg College, Inc. Property North 72 degrees 161 minutes 55 seconds West 858.81' to an existing iron pipe, thence along the line with Louisburg College, Inc. Property (DB 917 Pg 800) North 01 degrees 14 minutes 25 seconds East 396.44' to an existing iron pipe being the common corner with Franklin Co. Board of Education Property (DB 1007 Pg 1008), thence South 88 degrees 53 minutes 55 seconds East 1404.24' to an existing iron pipe, thence South 06 degrees 00 minutes 47 seconds E201.41' to a new iron pipe, thence alonga a new property line for Carlos R. Machuca Property South 88 degrees 53 minutes 31 seconds East 222.66 to an existing iron pipe, thence continuing South 88 degrees 53 minutes 31 seconds East 291.51' toa an existing iron pipe on the western right-of-way of North Main Street, thence along said right-of-way South 06 degrees 43 minutes 43 seconds East 56.25' to an existing iron pipe, thence continuing South 06 degrees 49 minutes 28 seconds East 44.02' to a new iron pipe, thence continuing South 06 degrees 41 minutes 35 seconds East 116.81' to an existing iron pipe, thence South 07 degrees 06 minutes 11 seconds East 104.52' to the point of beginning, and being the 22.477 acres as shown of plat recorded ini Map Book 2022 Page 173 and also including the John Bowen Property (DB 826 PG 438) having 0.206 acres for a total of 22.683 acres. Kimley>Horn KIMLEY-HORN AND ASSOCIATES, INC NC License #F-0102 MEMORANDUM E by: 139 To: Merit Group, LLC From: Travis Fluitt, P.E., Kimley-Horn and Associates NEER RAVIS US Date: March 30, 2022 Subject: College Park Residential Louisburg, NC Traffic Assessment 3/30/2022 Kimley-Horn has performed a Traffic Assessment for the proposed College Park residential development located west of North Main Street between Louisburg College andLouisburg High School in Louisburg, North Carolina. As currently envisioned, the development will include 64 single-family homes and is proposed to be accessed via one full-movement driveway on N Main Street (SR 1229). The development is assumed to be completed and occupied by the year 2025. This report presents trip generation, distribution, traffic analyses, and recommendations for transportation improvements required to meet anticipated traffic demands in conjunction with the proposed development in the 2025 study year. The site location and proposed site plan are shown on Figures 1 and 2, respectively. TRIP GENERATION The trip generation potential of the development was determined using the traffic generation rates publishedi ini the ITE Trip Generation Handbook (Institute of Transportation Engineers, Eleventh Edition, 2021). The trip generation for the development is summarized in Table1. Table 1 ITE Traffic Generation (Vehicles) Land Use Land Use Intensity Daily AMI Peak Hour PMI Peak Hour Code In Out In Out In Out 210 Single Detached Family Housing 64 d.u. 335 335 13 37 41 24 As shown in Table 1, the proposed development is anticipated to generate approximately 670 trips on a typical weekday, 50 trips during the AM peak hour, and 65 trips during the PM peak hour. These values fall well below the trip thresholds for requiring a traffic impact analysis for either the Town of Louisburg or the North Carolina Department of Transportation (NCDOT). TRIP DISTRIBUTION Based on a review of surrounding land uses and existing travel patterns in the area, the following directional distribution is anticipated for project traffic: 80% to/from the south on N Main Street 209t to/from the north on N Main Street, including some trips to/from Louisburg High School kimley-horn.com 421Fayetteville Street, Suite 600, Raleigh, NC27601 919677-2000 2 KimleyHorn Page N MAIN STREET SEGMENTAL CAPACITY ANALYSIS Volume Development A24-hour bidirectional pneumatic tube count was performed on N Main Street north of Justice Street on March 22, 2022 and indicated that the existing daily volume is approximately 3,150 vehicles. While daily traffic volume growth along N Main Street was noted tol be generally flat in the vicinity of the project based on available historic traffic data from NCDOT, an annual growth rate of 5% was applied toi the March 2022 daily traffic count data up to the study year 2025 to present a conservative analysis. Based on this methodology, the projected (2025) background traffic volume is approximately 3,650 vehicles per day (vpd). Daily sitet trips generated by thep project were added tot the projected (2025) background traffic volumes, and based on these calculations it is estimated that the segmental volume on N Main Street south of the development (peak direction) will be approximately 4,186 vpd at project build-out. Segmental Thresholds and Results The NCDOT Transportation Planning Branch (TPB) has established level-of-service (LOS) D standards for most roadway facility types in the state to identify volume thresholds at which those roadways can operate acceptably. N Main Street, which is identified as a "Minor Collector" ont the NCDOT Functional Classification map, is a 2-lane undivided roadway with average lane widths of approximately 12+ feet and a posted speed limit of 35 mph north of Justice Street. Based on these factors, TPB methodology indicates N Main Street has a minimum planning-level capacity of at least 10,200 vpd for LOS Dor better operations. Based on the projected (2025) build-out traffic volumes, daily volumes along North Main Street are expected to be only 41% of the LOS D capacity threshold. Therefore, N Main Street is expected to have more than sufficient capacity to accommodate projected site traffic. N MAIN STREET AT ALLEN LANE/JOLLY STREET AM, school PM, and PM peak hour turning movement counts were also performed at the intersection ofNI Main Street at Allen Lane/Jolly Street on March 22, 2022. The proposed development is expected toa add only 10-15 vehicles to this intersection in any of the peak hours. This represents less than 4% of the total intersection volume and less than 6% of any approach volume. Therefore, site traffic is not expected to have a significant impact on the operation of this intersection. SUMMARY Based on the assessment presented herein, the proposed development is not expected to generate a significant volume of daily or peak hour site trips. N Main Street is expected to have sufficient capacity toa accommodate the addition of ambient growtha and site traffic at project build-out, and site trafficis not expected to have a significant impact on the intersection of N Main Street at Allen Lane/Jolly Street. Therefore, this development is not expected to have a negative impact on the adjacent roadway network and no roadway improvements or additional traffic analyses are recommended to be performed. Should you have any questions or comments, please do not hesitate to contact me at (919) 653-2948 or tmianatckme-hon.con kimley- horn.com 421Fayetteville Street, Suite 600, Raleigh NC27601 919677-2000 TOWN of LOUISBURG I NORTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: September 15, 2022 RE: Subdivision Ordinance Amendment REQUEST: Proposed Text Amendment to the Subdivision Ordinance Modifying Sidewalk Requirements in the Extra-Territorial Jurisdiction (ETJ) area. BACKROUND: Recent development activity in the ETJ area (1 mile beyond the Town municipal limits) has highlighted an issue that Town staff views as an emerging maintenance and/or design concern. The Town's Subdivision Ordinance requires any new major subdivision (6 lots or more) to provide sidewalks as part of the required infrastructure. However, there are situations where the location for the construction of sidewalks may: 1) be limited due to inadequate right of way, 2) not connect to any existing facility or serve a public purpose or 3) may be an unnecessary maintenance expense since its location makes the cost of maintaining the facility too inefficient. This change would allow staff to make decisions in those situations where the Town's ability to require or maintain a sidewalk is most effective or fulfills some long term planning objective, such as connecting to other trails or facilities. STAFF RECOMMENDATION: Amend Chapter 21, Division V, Section 21-97, Required Improvements (1) (g) to add (4): "For developments in the ET, the requirements for sidewalks may be waived by the Planning Administrator at the request by the Town Administrator or his/her designee, due to a determination that the maintenance costs are too onerous or the lack ofconnectivity to other pedestrionfaciities". PLANNING BOARD RECOMMENDATION: Approved on August 18, 2022, Vote 6-0 At the Adoption of the Ordinance (Items 10 & 11) REQUIRED TO BE READ AS FOLLOWS: "I move to approve the text amendment as proposed as the amendment is consistent with the policies of the Town's Comprehensive Plan which supports the use of site specific development planning for those areas of the Town where flexibility and design alternatives are needed to fulfill the design objectives of the project. This amendment acknowledges the Plan's development strategies and goals and allows proposals to advance custom solutions which this amendment furthers this purpose". ORDINANCE NO. 2022- [An Ordinance to Amend the Town of Louisburg's Subdivision Ordinance, Chapter 21, Division V: Required Improvements, Section 21-97, Sidewalks] WHEREAS: 1. The Louisburg Subdivision Ordinance requires the installation of sidewalks for all major subdivisions; and 2. Development project in the Extra-territorial jurisdiction (ETJ) are often not self-contained asi in the case of Planned Unit Development but are a series of free standing lots with no connection to existing pedestrian facilities or trails; and 3. In the absence of such connections to existing or planned pedestrian facilities, the Town ofLouisburg seeks to modify the subdivision standards to allow waiving the installation of sidewalks in the ETJ upon staff analysis justifying the waiver; and 4. After review of the above issue, the following amendment to permit waiving the sidewalk requirements for major subdivision in the ETJ by staff was approved by the Town of Louisburg Planning Board on August 18, 2022. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Chapter 21, Article 1, Section 21-97()() oft the Town ofI Louisburg Subdivision Ordinance is hereby amended to read as follows: 4. Waiver. For major subdivisions in the ETJ, the requirementsfor: sidewalks may be waived by the Planning Administrator at the request by the Town. Administrator or his/her designee, due to a determination. that the maintenance costs are too onerous or the lack ofcomnectivity to other pedestrian, facilities. 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 3. Ifany provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and to the end, the provisions of this Ordinance are severable. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE TOWN of LOUISBURG I NORTH CAROLINA Charming Since. 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: September 15, 2022 RE: Subdivision Ordinance Amendment REQUEST: Proposed Text Amendment to the Subdivision Ordinance to Allow for Design Alternatives to Curb and Gutter Requirements in the Town's Watershed Protection Area. BACKROUND: The Watershed Protection Area, which is an overlay zone, that is a part of our Zoning Ordinance outlines development controls on land that is developed within it. It is designed to minimize the effects of storm water runoff from hard surfaces like streets and parking lots (often referred to as impervious surfaces). The thought is when you have run off from hard surfaces, the water travels very fast across it and flows into streams and water bodies that become overwhelmed by sediment and pollutants that accumulates as it travels. A provision in this overlay zone allows two (2) dwellings per acre with curb and guttering for streets while allowing up to three (3) dwellings per acre without curb and gutters. The idea in this approach is that the trade off in higher density from 2 to 3 units per acre is acceptable if the water is not channelized and allowed to soak into the ground. The application of this technique is really only appropriate for the Watershed Protection Area given the development limitations that this overlay zone requires. It is this requirement that restricts development potential of land and makes the conversion of land into development challenging when balancing costs, location and resale value of development. It is staff's view that more flexibility is needed to permit the use of sound development practices to make the most efficient use of land within the Town, especially those parcels that are already served by water and sewer. Otherwise, the Town would have large areas that would remain vacant and offer little return on infrastructure investments the Town has already made. STAFF RECOMMENDATION: Amend Chapter 21, Division V, Required Improvements, Section 21-97 (1) (h) to add: "For major subdivisions within the Water Protection Ared, alternative designs to curb and gutters for street infrastructure may be approved by the Town of Louisburg, subject to submission of an impact analysis by a NC licensed civil engineer or landscape architect". PLANNING BOARD RECOMMENDATION: Approved by a vote of 6 -0, August 18, 2022 At the Adoption of the Ordinance (Items 10 & 11) REQUIRED TO BE READ AS FOLLOWS: " move to approve the text amendment as proposed as the amendment is consistent with the policies of the Town's Comprehensive Plan which supports the use of site specific development planning for those areas of the Town where flexibility and design alternatives are needed to fulfill the design objectives of the project. This amendment acknowledges the Plan's development strategies and goals and allows proposals to advance custom solutions which this amendment furthers this purpose". ORDINANCE NO. 2022- [An Ordinance to Amend the Town of Louisburg's Subdivision Ordinance, Chapter 21, Division V, Required Improvements, Section 21-97, Curb & Gutters] WHEREAS: 1. The Louisburg Subdivision Ordinance requires the installation of curb and gutters for new roads in all major subdivisions; and 2. A portion of the Town's developable land lies within a state designated watershed which is regulated for development to protect the water quality of area rivers and streams; and 3. The Town's development regulations do not allow for design alternatives to meet certain infrastructure standards within the designated watershed; and 4. To facilitate flexibility in infrastructure design while protecting water quality within the designated watershed, the Town proposes a design alternative option that specifically addresses storm water runoff in such areas; and 5. Thej proposed curb and gutter design option would allow modification in the development standards for streets curb and gutters upon demonstration by a licensed design professional that the issuance of an administrative modification would provide for better water quality through improved storm water runoff management. 6. After review of the above issue, the following amendment allowing for a design alternative option for meeting the street curb and gutter requirement for major subdivisions within the designated watershed area was approved by the Town of Louisburg Planning Board on August 18, 2022. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Chapter 21, Division V, Required Improvements, Section 21-97( (1)(h) of the Town of Louisburg Subdivision Ordinance is hereby amended to read as follows: "For mgjor subdivisions within the Watershed. Protection. Area, alternative designs to curb and gutters for. street infrastructure may be approved by the Town ofLouisburg, subject tos submission of an impact analysis by a NC licensed civil engineer or landscape architect. . 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 3. Ifany provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and to the end, the provisions of this Ordinance are severable. ATTEST: SIGNED: Lori Rogers, Temporary Town Clerk Christopher L. Neal, Mayor DATE TOWN LOUISBURG - - NOR TH CAR O LIN A Charming Since. 1779 TO: MAYOR & TOWN COUNCIL FROM: Sean Medlin, Finance Director DATE: September 15, 2022 RE: Re-Appointment of ABC Board Members REQUEST: Requesting to re-appoint ABC Board Members Jimmy Burnette to a three-year term with a term expiration of June 17, 2025 and Johnny Williamson to a three-year term with a term expiration of May 20, 2025. BACKGROUND: ABC Board Members serve a three-year term. Johnny and Jimmy have served on the ABC Board for one term. Their term expired respectively on May 20, 2022 and June 17, 2022. STAFF RECOMMENDATION: Approve the re-appointment of these two members to the ABC Board. COUNCIL ACTION: MOTION TO APPROVE THE RE-APPOINTMENT OF JIMMY BURNETTE AND JOHNNY WILLIAMSON TO THE ABC BOARD FOR A THREE-YEAR TERM. TOWN OF LOUISBURG CAPITAL PROJECT ORDINANCE ELM STREET SIDEWALK PROJECT BEI IT ORDAINED by the Governing Board of the Town of Louisburg, North Carolina, that, pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofNorth Carolina, the following capital project ordinance is hereby adopted: Section 1. The project authorized is the construction and development of sidewalks along Elm Street from corridor of the entrance of Franklin Court south down Elm Street to Short Street continuing east on Short Street toward Church Street. This project is more familiarly known as the Elm Street Sidewalk Project. Section 2. The Town ofLouisburg staffi is directed to proceed with the capital project within the terms of this ordinance, project contracts, documents and the budget contained herein. Section 3. The following rever nue are anticipated to be available to complete this project: Municipal Funds $1 125,000 Total $1 125,000 Section 4. The following amounts are appropriated for the project: Construction $ 125,000 Total $1 125,000 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the Local Government Commission. Section 6. The Finance Officer is directed to report, on a monthly basis, on the financial status ofe each project element in Section 4 and on the total funding revenues received or claimed. Section 7. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Section 8. This ordinance shall be in full force and effect from and after its passage until the project is completed and closed. Section 9. This ordinance may be amended in any manner sO long as it continues to fulfill the requirements of G.S.159-13.2 and other applicable laws. Adopted this 19th day of September, 2022. Christopher L. Neal, Mayor ATTEST: Lori Rogers, Temporary Town Clerk TOWN LOUISBURG NORTH CAR O LIN. A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Finance Director DATE: September 15, 2022 RE: Fixed Asset and Purchase Order Increase REQUEST: Requesting to increase the Fixed Asset amount to $1,000.00 and the Purchase Order Amount to $250.00. BACKGROUND: For audit purposes, it would be advantageous for our fixed assets dollar threshold to be $1,000.00. This would allow us to only have to record and depreciate items above the $1K mark. Currently, we have been following this amount however; no documentation exists where the amount was ever established. Also, requesting that the purchase order dollar amount be increased from $100.00 to $250.00. With the rising cost of products, we are issuing quite a bit more purchase orders. STAFF RECOMMENDATION: Approval to increase the fixed asset amount to $1,000.00 and the purchase order amount to $250.00. COUNCIL ACTION: MOTION TO APPROVE THE FIXED ASSET AMOUNT THRESHOLD TO $1,000.00 AND THE PURHCASE ORDER AMOUNT THRESHOLD TO: $250.00. TOWN LOUISBURG III NORTH CAROI LIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Finance Director DATE: September 15, 2022 RE: Re-encumber Purchase Orders from FY 21-22 REQUEST: Requesting to re-encumber multiple outstanding purchase orders from Fiscal Year 2021-2022. The total re-encumbrance amount totals $796,980.22. Of this amount, lease proceeds will cover $564,163.61 with the remaining $232,816.61 coming from cash reserves. BACKGROUND: With supply shortages still posing as an issue for the Town of Louisburg, the Town had issued multiple purchase orders for vehicles, transformers and supplies needed to complete projects. Due toi the fact that items were encumbered, and not received by. June 30, 2022 purchase orders need to be re-encumbered to cover prior obligations. STAFF RECOMMENDATION: Approve the re-encumbrance of Purchase Orders to fulfil prior obligations. The total amount requested for re-encumbrance totals $796,980.22 COUNCIL ACTION: MOTION TO APPROVE THE RE-ENCUMBRANCE OF PRIOR YEAR PURHCASE ORDERS TO FULFIL CURRENT OBLIGATIONS WITH A MONETARYVALUE OF $796,980.22. LOUISBURG gSine1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Administrator's Report Date: September 18, 2022 Your financials are attached. Cemetery Tree Trimming Imet on site last week with arborist Mike Bradford. He noted about six of the large oak trees are in need of trimming. He will forward me an estimate once he has it put together. Planned Electrical Outage Town Staff recently met with a team of Progress Energy staff to formalize plans for a system maintenance project. As mentioned previously, this project will require a complete electric system shut down. The tentative date for Progress Energy has been established as Friday, October 28th between the hours of midnight to 4am and a rain date of Friday, November 4th. The Progress Energy team noted during the meeting that the pole change outs at the substation has a limitation, for instance the weather. The weather has to be around 55-65 degrees Fahrenheit to complete this task. Monique Wilkins is working with Progress staff to develop joint communication statement informing customers of the upcoming outage. Ryan Murray has already begun visiting all the generated facilities, such as the hospital and grocery stores as well as the nursing homes, dialysis facilities, and pharmacies to let them know ofthe scheduled outage. We will continue to keep you posted on any additional developments. Police/Fire Station Generator Repairs to the existing generator are complete. Hopefully it will remain in service until the replacement generator is in place. We do not have a delivery date yet. Workspace Appraisal We have retained the services of Jamie Norman, certified General Appraiser, to a appraise the value of the property located at 109 N. Church St. The engagement agreement calls for a completion date no later than September 29, 2022. (919)4 496- 4 4145 * FAX (919) wc--wwwnew LOUISBURG Since 1779 1241 N. Main St. Mini Mart Acquisition The closing for the property located 124 N. Main St occurred on September 24th. Now that the Town is in possession ofthe next steps in the clean up process can be initiated. (919) 496-4145 * FAX (919) 4966319-manklingtownofiouisburg.com TOWN LOUISBURG I - II NORTH CAR OLIN A Charming Since. 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Finance Director DATE: September 15, 2022 RE: Town Financials The Town Administrator's report indicates that the town's financials are included. Iwant to advise that the Louisburg ABC Board financials are included with the council packet. Iwill forward the Town's financials to each councilmember as quickly as possible. If you have questions, please feel free to contact me. Regards, ta LOUISBURG Charming Since 1779 September 8, 2022 Thomas. J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: August Financials Tom, Attached are the August 2022 Financials for the Louisburg ABC Store. For the month of August, total sales including MB sales totaled $204,077.63. Sales are up 14.32 % compared to August 2021. Total cost of Sales amounted to $103,687.96 in August, leaving a gross profit of $100,390.41. Operating expenses, including depreciation, law enforcement and alcohol education totaled $82,264.08. Distribution to the Town for the month totaled $17,293.00. Please let me know ifyou have questions. Sean b- Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 8 I a E 8 3 5 EF S - a 3 E s De 3598 e EE 9 e 5 E 3 - E F - - E E E E - E - - E - - E E E - E E - E I - - - - 6 - 9 - s a 5 - - 6 - a 8 - E - - - I E - - - - E E I I - S E - - - - - I - I - - I - E 8 - - - I I I - - I - - - E a - E - - 9 a W - - 3 - - - - - - - - - I E I - I E 3 - - - . - - - - E - - - - I I I - - . - I - e I - - - - - 8 8 a 8 S a - - - I - - - - - - - - - - - - - - - - - a 5 3 9 E E - - - I - - - - - - - - I - - I I - - - - . - - E I s - S 1 8 8 d0 I - - - I I I I I - 8 5 6 - I I I I . I I a - . . . - - . - I m - - - - . I - - . - . - E 5 . 5 - . - - - 8 - - a - . 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Beverage Tax 45,050.00 22.07 93,885.00 22.06 Utilities 358.92 0.18 675.60 0.16 05 Rehab Tax 553.27 0.27 1,159.72 0.27 M/B Tax NCDR 646.00 0.32 1,435.00 0.34 Bank Charges 2,996.13 1.47 5,133.95 1.21 6 2/3% Mixed Bev Tax 64.59 0.03 143.53 0.03 Store Supplies 1,170.57 0.57 2,236.64 0.53 Maintenance 358.21 0.18 1,308.42 0.31 Insurance General 427.83 0.21 1,140.66 0.27 Group Insurance 3,200.32 1.57 5,414.52 1.27 Substantially all disclosures required by accounting principles generally accepted int the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Two Months Ended August 31, 2022 Current Period Year To Date Amount Percent Amount Percent Travel/Convention $ 1,515.19 0.74 $ 2,060.19 0.48 Depreciation 519.72 0.25 1,039.44 0.24 TOTAL OPERATING EXPENSES 82,264.08 40.31 165,929.21 38.99 INCOME BEFORE DISTRIBUTION 18,126.33 8.88 32,845.98 7.72 Distribution To Town 17,293.00 8.47 31,179.32 7.33 INCOME AFTER DISTRIBUTIONS $ 833.33 0.41 $ 1,666.66 0.39 Substantially all disclosures required by accounting principles generally accepted int the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD BALANCE SHEET August 31, 2022 ASSETS CURRENT ASSETS Cash In Bank $ 75,047.98 Certificate of Deposit 47,016.69 Change Fund 2,000.00 Investment. Account 108,265.86 Petty Cash 25.00 Inventory 261,844.14 Prepaid Insurance 3,675.97 Prepaid Maintenance 1,583.36 TOTAL CURRENT ASSETS 499,459.00 NON-CURRENT. ASSETS Land 3,791.82 Buildings 69,760.70 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (175,445.42) TOTAL NON-CURRENT ASSETS 28,080.04 TOTAL ASSETS $ 527,539.04 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 558,421.04 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted int the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD BALANCE SHEET August 31, 2022 LIABILITIES Accounts Payable $ 87,985.77 Net Pension Liability 26,217.00 Sales Tax Payable 13,849.48 Beverage Tax Payable 45,696.00 Rehab Tax Due County 553.27 6 2/3% Mixed Bev Tax Payable 64.59 Retirement Payable 2,448.70 FICA 1,977.70 Medicare 475.16 Federal Withholding 2,413.00 State Withholding 614.00 Reserved For Law Enforcement 3,987.24 Reserved For Alcohol Rehab 1,860.71 Surplus Due Town 31,179.32 TOTAL LIABILITIES $ 219,321.94 RETAINED EARNINGS Retained Earnings 337,432.44 Current Earnings 1,666.66 TOTAL RETAINED EARNINGS 339,099.10 TOTAL LIABILITIES AND RETAINED $ 558,421.04 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 1m0 LOUISBURG Charming Since 1779 September 6, 2022 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE:. July Financials Tom, Attached are the July 2022 Financials for the Louisburg ABC Store. For the month of July, total sales including MB sales totaled $221,445.76. Sales are up 4.46 % compared to July 2021. Total cost of Sales amounted to $123,061.91 in July, leaving a gross profit of $98,384.78. Operating expenses, including depreciation, law enforcement and alcohol education totaled $83,665.13. Distribution to the Town for the month totaled $13,886.32. Please let me know if you have questions. Sean som Town of Louisburg 1101 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 8 s d& d& d0 d0 df d& 00 00 d& df of d& 00 8 00 00 & 8 80 0 00 00 d0 08 df 0 fe le 1 3 00 d& 8 8 d0 00 d8 d8 d0 df & d0 df d0 & d& 00 & & d8 & d0 d0 00 8 & d0 a de 3 4 2 2E E 6 d0 8 00 00 00 d0 00 d0 80 & d0 d0 00 d& d0 d8 00 d& o0 80 8 8 88 00 00 88 00 80 & & 00 d& d8 9 df a 1 a 0f 00 00 d8 & d8 00 & d0 d0 6 & 8 d0 df of f 00 00 8 d0 d0 d& d& df 00 f 0f 00 d0 o0 A a 00 6 4 3 C % 3 8 d8 0 E a 0f 00 & 00 8 d& B 0f 00 00 80 80 0f 8& 80 00 0& d0 80 00 & d& 80 df df d0 00 00 d8 d0 e 3 a 2 00 d0 d0 00 df 0f 0 E 00 df df df 8 & d& 00 & 00 0 d0 0f d8 d0 d0 d0 d0 00 0f 00 00 00 A a 3 3 3 9 3 3 8 9 6 4 3 3 9 d0 d0 00 d0 8 d8 & 0 d0 df d8 00 80 00 d& 00 00 d0 & d0 & 0f d0 00 80 8 8 00 & 8 e a 3 00 00 00 00 00 8 d0 00 8 d8 d8 d& d0 d0 00 df d8 0& % & d0 d0 d0 d8 0f 00 d0 0 & d& & A a C 2 3 8 3 3 4 % 3 5 4 B 3 8 0 d& 0 8 & 0 % 00 d0 00 d0 88 of & 80 8 0 80 d& 00 8 00 d0 00 & & 0 8 00 e le 1 a 2 d8 d8 d8 & & d8 d8 d& d8 d0 00 8 00 df d8 d& of 80 df d0 df d8 d0 df 0f 00 d& d& d0 d0 00 A a S B df d& & 8 S 0 S 00 3 3 3 3 A 8 6 00 3 6 E d0 df of of d8 00 df d0 d8 00 00 00 00 d& & & d& 00 d0 d0 3 3 a 00 d8 00 8 d8 d8 d8 & df d8 d& d8 d0 d& d0 d0 0 00 6 A a 6 $ LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month Ended July3 31, 2022 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 212,733.25 96.07 $ 212,733.25 96.07 Mixed Beverage Sales 8,712.51 3.93 8,712.51 3.93 Interest Income 0.93 0.00 0.93 0.00 TOTAL INCOME 221,446.69 100.00 221,446.69 100.00 COST OF SALES Purchases 119,298.41 53.87 119,298.41 53.87 Bailment 2,653.75 1.20 2,653.75 1.20 Surchage 1,109.75 0.50 1,109.75 0.50 TOTAL COST OF SALES 123,061.91 55.57 123,061.91 55.57 GROSS PROFIT 98,384.78 44.43 98,384.78 44.43 OPERATING EXPENSES Salaries 16,345.27 7.38 16,345.27 7.38 Payroll Tax 3,736.70 1.69 3,736.70 1.69 Retirement 2,163.26 0.98 2,163.26 0.98 Law Enforcement 1,618.50 0.73 1,618.50 0.73 Alcohol Education 755.30 0.34 755.30 0.34 Postage 4.33 0.00 4.33 0.00 Telephone/nternet 269.85 0.12 269.85 0.12 N.C. Beverage Tax 48,835.00 22.05 48,835.00 22.05 Utilities 316.68 0.14 316.68 0.14 .05 Rehab Tax 606.45 0.27 606.45 0.27 M/B Tax NCDR 789.00 0.36 789.00 0.36 Bank Charges 2,137.82 0.97 2,137.82 0.97 62 2/3% Mixed Bev Tax 78.94 0.04 78.94 0.04 Store Supplies 1,066.07 0.48 1,066.07 0.48 Maintenance 950.21 0.43 950.21 0.43 Insurance General 712.83 0.32 712.83 0.32 Group Insurance 2,214.20 1.00 2,214.20 1.00 Travel/Convention 545.00 0.25 545.00 0.25 Depreciation 519.72 0.23 519.72 0.23 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month Ended July 31, 2022 Current Period Year To Date Amount Percent Amount Percent TOTAL OPERATING EXPENSES $ 83,665.1 13 37.78 $ 83,665.13 37.78 INCOME BEFORE DISTRIBUTION 14,719.65 6.65 14,719.65 6.65 Distribution To Town 13,886.32 6.27 13,886.32 6.27 INCOME AFTER DISTRIBUTIONS $ 833.33 0.38 $ 833.33 0.38 Substantially all disclosures required by accounting principles generally accepted ini the United States of America are omitted and no assi surance is provided. LOUISBURG ABC BOARD BALANCE SHEET July31, 2022 ASSETS CURRENT ASSETS Cash In Bank $ 114,964.64 Certificate of Deposit 47,016.69 Change Fund 2,000.00 Investment Account 100,265.86 Petty Cash 25.00 Inventory 268,077.05 Prepaid Insurance 4,103.80 Prepaid Maintenance 1,900.03 TOTAL CURRENT ASSETS 538,353.07 NON-CURRENT ASSETS Land 3,791.82 Buildings 69,760.70 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (174,925.70) TOTAL NON-CURRENT ASSETS 28,599.76 TOTAL ASSETS $ 566,952.83 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 597,834.83 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted int the United States of America are omitted and no assurance is provided. LOUISBURG ABC BOARD BALANCE SHEET July31,2022 LIABILITIES Accounts Payable $ 142,714.12 Net Pension Liability 26,217.00 Sales Tax Payable 14,904.67 Beverage Tax Payable 49,624.00 Rehab Tax Due County 606.45 6 2/3% Mixed Bev Tax Payable 78.94 Retirement Payable 2,329.71 FICA 3,039.81 Medicare 729.24 Federal Withholding 2,448.00 State Withholding 617.00 Reserved For Law Enforcement 1,618.50 Reserved For Alcohol Rehab 755.30 Surplus Due Town 13,886.32 TOTAL LIABILITIES $ 259,569.06 RETAINED EARNINGS Retained Earnings 337,432.44 Current Earnings 833.33 TOTAL RETAINED EARNINGS 338,265.77 TOTAL LIABILITIES AND RETAINED $ 597,834.83 EARNINGS Substantially all disclosures required by accounting principles generally accepted int the United States of America are omitted and no assurance is provided. Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (08/01/2022 08/31/2022) 911Hang-ups 13 Accident 28 Alarm Activation 30 Animal Complaint 1 Arrest 8 Arrest (WS) Assault 4 Assist Motorist 2 Assist Other Department 5 B&E Begging 2 C&R Driver Chase 1 Child Custody Communicating Threats 2 County Assist 3 Customer Problems 7 Damage to Property Deceased Person 1 Dispute 11 Disturbance 11 Domestic Drugs 3 Embezzlement Employee Injury Escort 4 Escort (Funeral) 7 Escort (Security) 15 Fight Fire Alarm 2 Found Property 3 Fraud Funeral Escort 1 Illegal Parking 2 Indecent Exposure 1 Information/Assistance Investigate 6 Juvenile Problems K9 Activity 1 Larceny Mental Patient 6 Missing Person 2 Noise Complaint 3 Prowler Rape 2 Rescue 10 Runaway 2 Serve papers 14 Shoplifting 2 Suspicious Vehicle/Subject 25 Traffic Control 1 Trespassing TWO: Talk With Officer 42 Unauthorized Use of Motor Vehicle Unlock car 23 Vehicle Stop Welfare Check 14 Total Number Of Events: 370 Date: 09/08/2022 - Time: 08:44 Page 1 TypeofCalls Oct Total InTown TotalCalls 15 204 Sncurehis/Colnge Motor Vehlcle Crashes 49 FireA Alarms 58 Elec/ /SmokeScare 14 Service /Medical/ /Goodir Intent CancelledE Enroute Brush Fires Other Fires (carf fire, gasle leaks) Weather Related (downed treesetc) Outside ofTown TotalCalls 138 StructureFires/ /CookingFires Motory Vehicle Crashes FireA Alarms Elec/SmokeScare Service/Medical/ /Goodin Intent CanceledE Enroute BrushFires Other Fires (car fire,gasleaks) Weather Reliteslownadtesed TotalCalls 28 47 57 342 StructureFires Motorv Vehicle Crashes FireAlarms Elec/ /Smokes Scare 20 Service/ /Medlcal/ Goodintent 69 Cancelled Enroute 16 Brush Fires Other FIres(c carf fire, gas! leaks) Weather Related Calls Smoke Alarmsi Installed ChildSafetys Seat Installations Emergency CalIOuts/EIec/PUbIEV Works)