LOUISBURG NORTH CARC OLINA Charming Since 1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX TRAINING CENTER April 17, 2023 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval ofMinutes Mayor P.01 March 20, 2023 Regular Meeting April 11, 2023 Special Called Meeting 6. Public Hearing a. Zoning Map Amendment - Louisburg Falls Slayter P.07 7. Adoption ofi the Zoning Map Amendment Ordinance Slayter P.26 8. Resolution to Declare 2008 Dodge Durango Surplus and Donate to Mitchner's Crossroads Volunteer Fire Department Medlin P.30 9. Resolution for Annexation of Green Hill Subdivision = Phase 4 Slayter P.32 10. Discussion of Proposed Food Truck Ordinance Slayter P.37 11. Discussion of 109 N Church Street - Sale of Property Medlin P.43 12. Resolution to Award A/E Contract for Depot Hill Slayter P.44 13. Resolution to Adopt Records Retention and Disposition Schedule Medlin P.46 14. Appointment to NCEMPA Board of Commissioners Medlin P.48 15. Resolution to Establish Bond Amount for Finance Officer Carden P.51 16. Budget Amendments Carden P.53 17. Administrator's) Report Medlin P.56 LOUISBURG N o RTH CA R OLIN A Charming Since 1779 18. Mayor's Report Mayor 19. Police & Fire Report Abbott/Lanham P.57 20. Public Comment Mayor 21. Council Comments Mayor 22. Adjourn REGULAR MINUTES LOUISBURG TOWN COUNCIL March 20, 2023 The Louisburg Town Council met on Monday March 20, 2023 at 7:30 PM at the Karl T. Pernell Public Safety Complex located at 104 Wade Ave, Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming out to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, and Council Members Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy, Betty Wright and Silke Stein were all present. INVOCATION Rev. Sidney Dunston gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the Agenda. Councilwoman Wright made the motion to adopt the agenda; seconded by Councilwoman Stein. The motion passed without objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion to approve the minutes from the February 20th Regular meeting along with the March 3rd Special Called meeting. Councilwoman Stein made a motion to approve the minutes of both meetings; seconded by Councilman Dickerson. The motion passed without objection. PRESENTATION- TRC (StRAP Program- Public Briefing) Luke Baker, representative with TRC stated that the funding can be utilized to remove and process vegetative debris, uprooted trees, and beaver dams that may be restricting the normal flow of water in ditches, streams, and rivers. The Town ofLouisburg was selected for a $257,769 grant to remove vegetative debris and blockages along the Tar River, from the Town's water treatment plant to the wastewater treatment plant. Debris will be reduced and taken to a permitted facility or secured at least 30 feet from the water's edge. TRC began work on assembling construction plans, specifications, and permits necessary to bid the project in January 2023 and is on schedule for a mid-April advertisement. To date, TRC has obtained necessary environmental permits to complete the work, as well as begun assembling contract documents (estimate 509completion). Due to change in staffing and delays with engineer procurement, TRC requested a contract extension on February 28, 2023. A meeting with the Department of Agriculture's Soil & Water Conservation Commission is scheduled for March 14 and 15, 2023 to make decisions on contract extensions on a case-by-case basis. TRC will provide an update of the outcomes of this meeting, as well as a general project update and project scope. Councilwoman Stein asked how long would this project take. Mr. Baker replied that he hoped to wrap up by the end ofthe year. Councilwoman Stewart asked if storms came through would it eventually be blocked up again. Mr. Baker replied that he would have it fixed where it wouldn't build up again. PRESENTATION - Women' s History Month Mayor Neal presented a Proclamation Honoring Dr. Felicia Ward, Ms. Teresa Vila and Ms. Beverly Kegley for their Community Service Leadership. Mayor Neal presented a Proclamation Honoring Ms. Armenta Eaton; A Civil Rights Icon. Mayor Neal presented al Proclamation Honoring Ms. Lucy Taylor Allen for her outstanding accomplishments for the Town ofLouisburg and Franklin County. RESOLUTION to declare and dispose ofSurplus Property The properties identified by Franklin County Tax Map Parcel Numbers 015357 and 015361 was formerly the site of an old furniture factory and later warehouses for which the Town had sought to demolish but was subsequently deeded over to the Town. The Louisburg Town Council declares these parcels as surplus property and directs the Town Administrator to dispose of said property through the upset bid process. Mayor Neal asked for a motion to approve this Resolution. Councilman Russell made the motion to approve; seconded by Councilman Dickerson. The motion passed without objection. RESOLUTION APPOINTING DEPUTY FINANCE OFFICER Mr. Reuben Carden Finance Director, stated to the Board that NC General Statute 159-24 states each local government and public authority shall appoint a Finance Officer who is responsible for providing financial safeguards and ensuring all duties of the position are adequately and efficiently covered. NC General Statute159-28 allows the Town Council to designate other staff as Deputy Finance Officer to sign checks and execute documents in the absence ofthe Finance Officer. Mr. Carden would like to appoint the Town's Administrator Mr. Sean Medlin as Deputy Finance Officer. Mayor Neal suggested to not appoint Mr. Medlin because he was already a check signer. Councilwoman Wright stated that the Town has never had a Deputy Finance Officer and asked why would we need for one now? After some discussion, Mayor Chris Neal asked for a motion to appoint Mr. Medlin as Deputy Finance Officer. Councilwoman Stein made the motion to appoint Mr. Medlin as Deputy Finance Officer. Council member's Dickerson, Stewart, Stein, Russell and Clancy voted "Yes" with Mayor Neal and Councilwoman Wright voting "No". The motion was approved by a vote of five to two. BUDGET AMENDMENTS Finance Director Reuben Carden presented the Board with a budget amendment #2 to adjust General, Electric, Water, & Sewer fund accounts. After reviewing the proposed budget amendment, the Board asked to table it in order to review it more. Councilman Russell made a motion to have a Budget Workshop on April 14, 2023 at 10am at the Karl T. Pernell Public Safety Complex and review the budget amendment as well at that time. Councilwoman Wright seconded the motion. The motion passed without objection. ADMINISTRATORS REPORT Sean Medlin, Town Administrator shared his report. Mr. Medlin provided the Board with the December 2022, January 2023 Town financials along with January's ABC Store financials. There was a Strategic Planning workshop on March 3rd, 2023. A lot of material was presented. 2 There will be a Budget Workshop at Karl T Pernell Complex on April 14, 2023 at 10am. The second round of road patching in Town is underway. 109 N. Church St has been placed on the market. There has been a lot ofinterest but as of now, no offers. The rotor tubes have been installed and they are up and running. We are working to secure funding for the two remaining rotor tubes that need replacing. An update on the North Street Water Line Project. After meeting with the engineer last Thursday, some design changes were required therefore this will cause a re-bid. The staff has identified and procured a software management program to automate our cemetery records. There has been a follow up with The Dufftown Group regarding the 31.32 tract of land adjacent to Oakwood Cemetery. Request from Council direction on interest of purchasing the property. Councilwoman Stein made the motion to Not make an offer; seconded by Councilwoman Stewart. The motion passed without objection. Mayor's Report Mayor Neal reported that Sean Medlin and himself were honored to attend a meeting with House Representative Matt Winslow and his staffi in Raleigh. Mr. Winslow advised that he would be glad to help the Town with any Grants and gave a few pointers that may help the process along. He suggested a few Grants that would possibly be of some interest to the Town. He also asked for a "wish list" for the Town. They were able to take a tour of the Legislative Building. An invitation for the Council to come was also extended. He also met with Mr. David Webb a representative from Congressman Don Davis office. He came to Town Hall and met with Sean Medlin and myself. He too asked for a wish list. He also met with the seniors at Greenhill Manor on Burnette Drive. They are in the beginning of remodeling the 76-unit complex. He met with the Prevention and Thrive team with Safe Space. They had an interesting conversation regarding child adverse experiences. The discussed kids that were troubled in school and why it was happening and what we can do to help. His last item was to express to the citizens that he has an open door policy and citizens are always welcomed to come to his office for any reason. Police & Fire Report Chief Abbott reviewed his monthly report that was in the Council packets. They had received gift packages for the officers from Blossom Nutrition, Bobbies Bottling, For Your Glory and Mary Abbott. Hector Cruz is a new hire and is currently in the Field Training Program and is doing well. A second recruit is scheduled to start at the end of the month. The department still needs one more position filled. Based on citizen complaints and requests from the Council, our department has and will continue to step up enforcement of motor vehicles with exhaust system and emissions control devises. A violation fine of$25 plus court cost of $241 will be issued. A complaint was received of an officer talking rudely to a 911 caller during a call for service at the hospital. The complaint was addressed with the officer. We are 67% of the way through the fiscal year. 70% of the FY 22/23 operating budget has been encumbered as of February. 3 PUBLIC COMMENT Lucy Allen at 312 N Main street, she would like to see some improvement ofthe streets on College Street. Joyce Neft at 203 Johnston St, if someone has a suggestion or comment during the public comments without a Council reply, could it be possible to have the reply on the agenda for the next meeting. Natalie Peterson at 208 Wilder St, she had heard about the college park development and the contractor had backed out of the deal. Is the any truth to that? Philip Slayter replied that it was true. The contractor was partnered with a home builder, and he had too many other projects at this time and didn't think he could commit to this project. Bobby Cooper. 701 N Main st, would like to hear the chimes oft the church bells again. Ann Borrow, 301 Edgewood Dr, asked ifthe meeting was being recorded. The reply was yes and would be posted on the website the next day. COUNCIL COMMENTS Councilwoman Stewart didn' 't have anything to add. Councilman Dickerson had no comment. Councilwoman Stein wished everyone a blessed Easter. She also stated that the Town was in need ofvolunteer firemen. She also made a motion for Mr. Medlin to post on the website the Cemetery Policy; seconded by Councilman Clancy. The motion passed without objection. Councilwoman Wright added that some people do not have a computer to get information from the Towns website, she suggested to put an ad in the Franklin Times. Councilwoman Wright had no comment. Councilman Russell stated that he thought it was time to go back to the Council Chambers at Town Hall. He was having trouble hearing citizens and Council across the room at the meetings. Councilman Russel made a motion to move the meetings to the Council Chambers effective immediately; seconded by Councilwoman Stein. Mayor Neal expressed that there are more citizens that attend the Towns meetings, and the Public Safety Complex had more room. Councilwoman Stewart suggested cutting the air-conditioning system off to hear better. She thought the Complex was the better room and suggested a cordless microphone system. Mayor Neal asked for a vote to approve moving back to the Council Chambers. Councilwoman Stein, Councilman Russell and Clancy voted yes. Councilman Dickerson, Councilwomen Stewart, Wright and Mayor Neal voted No. The vote did not pass with a vote of3 for yes and 4 for no. Councilman Dickerson asked Sean Medlin to put the suggestion of a microphone system a top priority for next month' s meeting. Councilman Clancy had no comment. 2 ADJOURN Mayor Neal asked for a motion to adjourn. Councilwoman Wright made the motion to adjourn; seconded by Councilman Clancy. The motion passed without objection. Submitted; Pamela Perry NCCMC, CMC 4 Special Called Meeting Minutes Council Chambers 110 W Nash St Louisburg NC, 27549 April 11, 2023 The Louisburg Town Council met on Tuesday April 11, 2023 at 5:00 PM in the Council Chambers, located at 110 W. Nash St, Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming out to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, and Council Members Emma Stewart, Bobby Dickerson, Tom Clancy, Betty Wright and Silke Stein were all present. Councilman Mark Russell was unable to attend. INVOCATION Councilwoman Wright gave the invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. Louisburg Falls Plan Amendment Briefing This was a briefing presented by Ken Van Liew with Global Strategies Real Estate and Scott Murray with Land Planning. It is a request to modify the Louisburg Falls to provide additional design flexibility. This flexibility would allow for the substitution of additional townhome and multi-family housing in lieu of other non-residential uses included in the earlier approval. This proposed flexibility is in direct response to the current market climate and to the ongoing availability of other pad-ready commercial sites within the Town of Louisburg. They believe that the additional residential units in conjunction with a commensurate reduction in non- residential floor area, would create a better complement to those sites as well as a more livable community for the future residents ofLouisburg Falls. This alternate development program would create fewer total Average Daily Traffic trips as well as lower peak volumes. Councilwoman Stewart asked ifthe existing roads would stay the same, especially Fox Park Rd? Their reply was yes, there would be no changes to any existing roads. Councilwoman Stein asked if approved, would it be completed in stages? Their reply was yes. She also shared a concern, with houses already planning to be built at Green Hill and another four hundred house at Louisburg Falls, what would bring people to Louisburg. They believe that with all of these rooftops going up, the retail will want to come to Louisburg. Councilwoman Stein asked about the walk ability to cross the highway to go over to the retail shops, restaurants and Walmart. They replied that they had spoken with DOT and they were going to make it pedestrian friendly with cross walks and lights. Councilwoman Stewart asked if the houses would be built to provide office space since SO many people are working from home now. They replied that they have that in the floor plans as well. Mayor Neal asked for a motion to adjourn. Councilwoman Stein made the motion to adjourn; seconded by Councilwoman Wright. The motion passed without objection. Submitted; Pamela Perry NCCMC, CMC a TOWN LOUISBURG III NORTI H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: April 12, 2023 RE: Zoning Map Amendment = Louisburg Falls Planned Development District Map REQUEST: Modify the currently approved Land Use Map for the Louisburg Falls PDD to allow a changes in the proposed land use, specifically reducing the non- residential square footage footprint and increasing the allowed number of residential units. BACKROUND: The developer, Global Real Estate Strategies, Inc., is seeking to amend the current Land Use Map and Land Use Summary Table within the approved Planned Development District (PDD) to allow as an option an increase in the number of residential units from approximately 290 to 475 units. Concurrently, the non-residential footprint would be reduced from approximately 420,000 square feet to 32,423 square feet. This request is based on changes in market conditions as it affects both demand and financing for housing and commercial development. The project remains a multi-use development. Also included in the request are minor changes affecting parking, dumpster locations, addition of several public streets and site triangles. The project was reviewed and recommended for approval by the Planning Board in February 2023. The Amendment is conformance with the Town's Comprehensive Plan. PLANNING BOARD RECOMMENDATION: Approved by a vote of 4 - 0, March 9, 2023 with one member recused. Town of Louisburg Planning Board ZMA 2023-2-1 Page 1 Town of Louisburg Planning Board Zoning Map Amendment 2023-2-1 Applicant: Global Real Estate Strategies Property Location: Intersection of US 401 S and Fox Park Road Tax Parcel ID: 017199 Existing Zoning District: Planned Development District (PDD-1) Map Amendment: Map Amendment Revising Previously Approved Plan Background: The Applicant, Global Real Estate Strategies, is requesting an amendment to modify the original PDD that was approved by Council in. July of2022. In the adopted PDD (amended at Council), the Applicant presented a layout that comprised a multiuse development with a buildout projection of 290 dwelling units (single-family and multi-family) and a range of non-residential space (commercial and light manufacturing) of 430,030 square feet. The projected population at buildout is estimated at 646 to 751 persons. With this application, the Applicant, Global Strategies Real Estate, seeks to amend that proposal and increase the residential component to 475 dwelling units and reduce the non-residential footprint to 32,423 square feet. The projected population build-out ofthis amendment is estimated at 1,059 to 1,230 persons. The Applicant has also provided a letter from his traffic consultant concluding a reduction in automobile trips from this PDD proposal because of the significant reduction in the non-residential footprint of the project. The Amendment represents an option not a substitution to the previously adopted PDD. The Applicant seeks this request based changes in the residential market and what the Applicant views as an increase in commercial development within the market area that would lead to lower demand for commercial space. Comprehensive Plan: Specially, the 2030 Plan states, "This area is prime for mixed use development utilizing custom zoning districts to permit variations in design and intensity" (meaning land uses), p54. Moreover, the Plan directly calls out the use ofthe PDD zoning tool and promotes the planning concept of "master planned" projects; that is the concept oflarge lot developments with a unified site design. The uses recommended for this "master planned" approach would be a mix of residential, commercial, institutional, office and light industrial. Because of the range of residential densities and non-residential uses, this area should be annexed into the Town. The Plan also denotes the need for pedestrian friendly site designs that encourage walking, biking and later transit should that 8 Town of Louisburg Planning Board ZMA 2023-2-1 Page2 eventually become available. The project as proposed would be consistent with this approach cited in the 2030 Plan. Zoning Elements: Adjoining Property Zoning North: Highway Commercial (B-2) East: Agrieulural-Residential (A-R) West: Special Highway Overlay District (SHOD) South Special Highway Overlay District (SHOD) Louisburg Falls * Planned Development District Elements Uses: (Pgs. 4.0 & 4.6). The only change proposed through this amendment regarding use is the allowance for a "live-work" use which would permit working from one's home. Lots/Setbacks: (Pgs. 4.7to4 4.11). Commensurate with the previously approved uses. Residential uses such as townhomes and apartments are commonly constructed with either zero lots lines or minimal setbacks in urban areas to develop at higher densities. The proposed setbacks (5. feet from the property line in most instances) would be similar to typical mixed use projects found in the Downtown Zoning District which also does not have any setbacks (zero lot line). Road DeigStetsagePahin: (Pgs. 7.0 to 7.6) This amendment would add additional private streets which would be the responsibility of the HOA. The parking ratio previously used was 1.5 spaces per dwelling. The Applicant proposes this to be reduced to 1.25 spaces per dwelling to align it with current traffic engineering practices. Lastly, the Applicant provided a letter from their traffic engineer noting a decrease in the number of traffic generation trips (traffic movements) because of an overall reduction in commercial space. And while an increase in the number of residences is proposed, it is stated that the overall net effect of the two changes will be a decrease in trips. Recommendations: Staff supports the application. The purpose of the PDD is to provide a mechanism for developers to design and construct projects whereby the overall site can be used in a fashion that makes the most of the property given its topography, location, market potential as well as achieve the development goals the Town has. The Applicant's previously submitted PDD application while approved was based on assumptions of the current trends in the market. Like any assumption, further examination may reveal aspects where those assumptions need to be changed and the direction ofthe project modified. This application falls within this example. The Applicant for reasons of changes in the market has opted for more residential units and a reduction in the commercial footprint. It still has the elements that constitute a PDD. From the Town's view the change remains consistent with Town's development objectives. 9 Town of Louisburg Planning Board ZMA 2023-2-1 Page3 Consistency Statement: This application for this PDD plan revision is consistent with newly adopted 2030 Comprehensive Plan as noted on page 54 which denotes this area as a gateway suited for mixed use development. Specifically, the Plan states, "This area [401 S Gateway) is prime for mixed use development utilizing custom zoning districts to permit variations in design and intensity. Planned unit development or Planned Development District zoning approaches are supported.for these areas, utilizing best practices in site planning. Lower order highway commercial or industrial uses should be discouraged while master-planned commercial, office, institutional, governmental, education and medical focused developments are encouraged". The amendment is in no manner incongruent with this adopted policy. It remains a multiuse development with simply a higher proportion of residential than previously approved. Reasonable and Public Interest Statement: This amendment is reasonable in that it will: 1) reflect a more accurate market contribution to the Town development objectives and ensure a higher degree of success for its completion, 2) avoid the obligation of debt by rate payers in order to service the project from extending water and sewer infrastructure as this will be paid by the Applicant and 3) increase the opportunity for future development in an area, for which all these objectives are consistent and complimentary to the adopted 2030 Comprehensive Plan which is the Town's primary land use policy. Attachments 1. Map Amendment Request 2. PDD Supporting Documentation /0 Louisburg Falls Requested Modification to Governing Document February 28, 2023 The following is a request to modify the Louisburg Falls Governing Document in order to provide additional design flexibility. This flexibility would allow for the substitution of additional townhome and multi-family housing in lieu of other non-residential uses included in the earlier approval. Ifa approved the Governing Document would be amended to include the modifications noted below and as illustrated on representative pages 4.1.2, 4.4.2 and 4.5.2. attached. This proposed flexibility is in direct response to the current market climate and to the ongoing availability of other pad-ready commercial sites within Louisburg. We believe the proposed modification of additional residential would create a better complement to those sites as well as a more livable community for the future residents of Louisburg Falls. This alternate development program would create fewer total Average Daily Traffic (ADT) trips as well as lower peak volumes. These calculations are clarified in a letter from Larry Green P.E. - Wetherill Traffic Engineer that is also attached. Governing Document Modifications 1. Substitute residential townhomes and multi-family uses for Buildings A, D E, F, G and Q as illustrated on the attached Governing Document pages. 2. Add "Live-Work" to the table of Permitted Uses 3. Revised the maximum residential units to max. 475 du's. 4. Modify the minimum parking requirement for multi-family to a ratio of 1.25/du rather than 1.5/du as recommended by the Institute of Transportation Engineer's Parking Generation Manual. Governing Document Clarifications 1. Pages 4.1.1 & 4.1.2 - Waste collection dumpster enclosures are shown as placeholders and "as needed". . At the time of final building design, alternative means of waste collection and staging (i.e., inside waste compactor/ontaines, etc.) may prove feasible and may be used in lieu of dumpsters. 2. Pages 4.7, 4.10 7 4.11 - Site Distance Triangles illustrated shall apply only to NCDOT intersections. Internal public streets shall limit parking within 20' of the edge of the travel-way ofi intersecting streets. 3. Pages 7.1 & 7.2 - Private Street Section (Streets East-C, D, E, F, G, H & K) may also be used for new minor public streets added by the proposed modified layout. 4. Page 7.5 - Where angled or parallel parking is located wholly within the public R.O.W. the 2' concrete delineating strip is not required. 5. Page 8.2 - Electrical service and street lighting may be by providers other than Louisburg Electric if necessary. end 1 - & So ETTC - - m - - - a - - € - a : - 12 V € 3 E : I 8 a € & a 2 I N3a d a 70 # - - - a o 9 E - € 1 I E o5 N - 5 - e a E 5 € 3 I E E n S - 5 3 $ e L 8 8 > 8 13 V - 143eH Spig "xew A E a 3 al 3 8 9 a a E sapoas xew - m m m m m m e 1 m mi 2 Jayo 8 uado a a al a a a a a a a a a a al a a a a9o/lep.awwo) a a al a a a a a a a a al a asn-paxi a a al a a a a a a a a a a a a euopmsupigna a a al a a a a - a a a a a € a a OM-aAn a a. a al a a a a a al - à a a epuapisay a a a a a 14 Transportation Planning MMETHERILL Bridge/Structural Offices in ENGINEERING Civil/Site Raleigh & Charlotte Construction Observation WE Design Your Tomorrow. Surveying MEMORANDUM TO: Philip Slayter FROM: Larry Green, PE, PTOE DATE: February 23, 2023 SUBJECT: Louisburg Falls - Updated Development Plan Analysis The purpose of this memorandum is to provide a comparison of the site trip generation contained in the approved Louisburg Falls Traffic Impact Analysis dated February 2022 with an updated land use plan for Louisburg Falls. First, listed below in Table 1 is the trip generation table from the approved February 2022 Traffic Impact Study (TIS): TABLE 1 Louisburg Falls Site Trip Generation - From Approved February 2022 TIS Land Use AM Peak Hour PM Peak Hour IN OUT IN OUT 114 Multi-Family (Mid-Rise) 11 30 30 20 49 Multi-Family (Low-Rise) 5 19 19 12 76,800 sq. ft. Office 85 14 14 75 60-room Hotel 16 12 18 18 32,400 sq. ft. Clinic 93 27 31 75 29,200 sq. ft. General Light 18 2 2 16 Industrial 100,000 sq. ft. Warehouse 13 4 5 14 55,200 sq. ft. Retail 32 20 168 182 12,900 sq. ft. Restaurant 5 4 67 34 Pass-by Trips -4 -2 -24 -21 TOTAL NEW TRIPS 278 132 354 446 1223 Jones Franklin Rd. Office: 919.851.8077 Raleigh, NC 27606 www.wetherllengcom Fax: 919.851.8107 Updated: 06/28/2019 Version11 15 Transportation Planning WETHERILL Bridge/Structural Offices in ENGINEERING Civil/Site Raleigh & Charlotte Construction Observation WE Design Your Tomorrow. Surveying Based upon a recent marketing analysis, an updated land use plan was developed. Listed in Table 2 below is an updated land use plan for the site with the corresponding trip generation. TABLE 2 Louisburg Falis Site Trip Generation - Updated Land Use Plan Land Use AM Peak Hour PM Peak Hour IN OUT IN OUT 130 Multi-Family (Mid-Rise) 10 36 31 20 345 Multi-Family (Low-Rise) 33 105 111 65 5,400 sq. ft. Clinic 17 4 6 14 5,000 sq. ft. High Turn Over Sit- 26 22 28 17 Down Restaurant 22,023 sq. ft. Retail 31 21 73 72 Pass-by Trips -6 -4 -10 -9 TOTAL NEW TRIPS 111 184 239 179 Comparing the new trips from the approved Traffic Impact Study shown in Table 1 with the new trips from the updated Land Use Plan shown in Table 2 reveals that the new site plan generates 115 fewer AM Peak Hour Trips (410 trip versus 295 trips) and generates 382 fewer PM Peak Hour Trips (800 trips versus 418 trips). CONCLUSION Based upon an updated land use plan analysis, the new development plan will generate 115 fewer AM peak hour trips and will generate 382 fewer PM peak hour trips than the land use plan contained within the February 2022 approved traffic impact study. Therefore, the previously committed roadway improvements will be sufficient to support this new development plan for the Louisburg Falls development. 1223 Jones Franklin Rd. Office: 919.851.8077 Raleigh, NC 27606 wwniwetherlleng.com Fax: 919.851.8107 Updated: 06/28/2019 Version 11 /G & Da Hoia 8 e S a d 4 9 1 1 a 3o S E3 & & EL I e & I E E a E de : 3 4 - I - 5 - a 1 - - - 8 dr E - 3 - . 2 I I a 5 - E 5 1 E1 - I à : a I I 1 : 21 3 1 5 3 - 1 e A 5 - ds I - I I - a 1 FN à de E E 8 e : - ! 5 5 - e I . E a 2 E I 6 E E - 9 1 I I I - 8 E - E 5 I 8 3 N - 8 . : a * - - I I a E I I I I : 3 I E - E - - e E - E - - I 1 - E 3 E - 3 3 e : . 5 E I E e E a 2 E - E E : I I E I E I 6 a I a8 - - I à S I 1 I . I 1 e I I 51 3 I I - I I 5 a 3 S : I I € 3 E -i Fli - - I a E I - s I 5 : E 3 7 I I 3 2 € - & I I 3 £ 5 * - - $ I E - I 3 : 18 19 5 9 S 3 20 I a 5 9 a * 21 22 23 9 TOWN LOUISBURG III NOR T H CAROLI N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: April 12, 2023 RE: Zoning Map Amendment = Louisburg Falls Planned Development District Map REQUEST: Modify the currently approved Land Use Map for the Louisburg Falls PDD to allow a changes in the proposed land use, specifically reducing the non- residential square footage footprint and increasing the allowed number of residential units. PLANNING BOARD RECOMMENDATION: Approved by a vote of 4 - 0, March 9, 2023 with one member recused. COUNCIL ACTION: Motion To Approve (SEE MOTION ON FOLLOWING SHEET) 26 ORDINANCE NO. 2023- [An Ordinance to Amend the Town of Louisburg's Zoning Map.] WHEREAS: 1. The North Carolina General Statues authorize a municipality to adopt Zoning Ordinances in order to regulate the development and use ofland; and 2. North Carolina General Statues authorize the amendment oflocal Zoning Ordinances; and 3. The Town ofLouisburg has duly adopted a Zoning Ordinance and hereby finds it favorable to amend the Ordinance; and 4. Global Strategies Real Estate requested and was granted a change in zoning by Town Council in July 2022 for 45 acres of land identified as Franklin County Tax Parcel 017199 from the Special Highway Overlay District (SHOD) to a Planned Development District (PDD); and 5. Because of changes in market conditions and development financing, Global Strategies Real Estate seeks to modify the PDD Land Use Map and Governing Document to reflect changes in the allowed land use ratios, parking standards, site triangle distances and proposed public street designations; and 6. The Louisburg Town Council, while considering the zoning map amendment, has found that this amendment is consistent with the goals and policy recommendations cited in the Louisburg Comprehensive Plan because the amendment retains its mixed-use land use development pattern, as well as, supports the continued use of a PDD zoning category to allow flexibility in design and land use given changes in the market; and 7. The Louisburg Town Council has found that the rezoning request is reasonable and in the public interest because the proposed use will result in a more logical progression of development and land uses at the gateway to the Town. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Amends the Louisburg Zoning Ordinance in the form of a Map Amendment as follows: Franklin County Tax ID Parcel 017199 as zoned for a Planned Development District (PDD) to have its Land Use Map and Governing Document modified to reflect changes in allowable land use ratios; parking standards, site triangle distances and public street designations. 27 2. All provisions of other Town Ordinances in conflict with this Ordinance are hereby repealed. 3. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and to the end, the provisions of this Ordinance are severable. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 28 At the Adoption of the Ordinance (Item 7) REQUIRED MOTION TO BE READ AS FOLLOWS: "I make a motion to approve the request that the amendment to the Planning Development District Map for Louisburg Falls as identified by Franklin County Tax ID Number 107199 be approved given the findings for this request are consistent with the 2030 Louisburg comprehensive Plan and shown to be in the public interest as the amendment more accurately reflects the Town's housing and economic needs and is to be found reasonable as this will result in a more logical progression in the development of the gateway into Louisburg". AS A MATTER OF COUNCIL RECORD, the following motion was given by Town Council on April 17, 2023. Pamela Perry, Town Clerk 29 TOWN of LOUISBURG II NORTI H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: April 12, 2023 RE: Donation of 2008 Dodge Durango Truck to Mitchiner's Crossroads Fire Department REQUEST: Convey to Mitchiner's Crossroads Fire Department a 2008 Dodge Durango from the Town's Fire Department Fleet. BACKROUND: The 2008 Dodge Durango that is currently attached to the Town's Fire Department has reached the end of its effective vehicle life for use by the Department and is no longer desirable to be kept within the Fire Department's fleet. At the request of the Mitchiners' Crossroads Fire Department, the Town was asked if they would consider donating the vehicle for their use as a supplemental fleet vehicle. Currently, the vehicle has over 160K miles of wear and use. For this reason, the Town's Fire Department has requested it be declared surplus and disposed of by means of this donation. In conformity with NCGS Chapter 160A-280, the Town is required to post notice of such a donation for five days prior to adoption of the resolution which was accomplished. COUNCIL ACTION: Motion To Approve Resolution 30 RESOLUTION NO. 2023-R- [A Resolution to Declare and Dispose of Surplus Property] WHEREAS: 1. The Town ofI Louisburg owns certain items of personal property that are no longer functional for governmental purposes, and such property is identified as a 2008 Dodge Durango truck, VIN# ID8HB38N58F1268472 and 2. This Council desires to declare the property surplus and to donate the vehicle to another NC volunteer fire department, Mitchiner's Crossroads Fire Department. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The personal property, a 2008 Dodge Durango Truck, is hereby declared to be surplus property. 2. The Town Administrator is hereby authorized to dispose of the surplus personal property consistent with NCGS Ch. 160A-280 and execute the transfer of the 2008 Dodge Durango Truck to the Mitchiner's Crossroads Fire Department. 3. That the surplus property will be transferred "as is"; The Town of Louisburg makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 31 TOWN LOUISBURG III N OE R TI H CAROLIN, A Charming Since 1779 MEMORANDUM TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: April 12, 2023 RE: Green Hill Subdivision, Phase 4 REQUEST: Consideration of a Petition to Annex Green Hill Subdivision, Phase 4 BACKROUND: This resolution is to initiate the first step of a 3 step process for the annexation process regarding Phase 4 of the Green Hill Subdivision. Phases 1-3 have already been annexed into the Town. The Phase 4 development has already been properly zoned and obtained preliminary plat approval. This Phase contains 174 dwelling units comprising a mix of single-family dwellings and town homes. COUNCIL ACTION: Motion To Approve the Resolution. 32 RESOLUTION NO. 2023-R- [A Resolution Directing The Town Clerk To Investigate The Sufficiency Of A Petition For An Annexation) WHEREAS: 1. A petition was received on April 7, 2023, requesting the annexation of a contiguous area described in said Petition as Green Hills Subdivision, Phase located adjacent and east of252 Club Road, Louisburg, NC, 27549, be annexed into the Town ofLouisburg (Franklin County Property Tax Parcel Identification Number: 049405). 2. Said Petition has been received by the Town Council of the Town of Louisburg, North Carolina; and 3. NCGS 160A-58.2, as amended, provides that the sufficiency of the Petition shall be investigated by the Town Clerk before further annexation proceedings may take place; and 4. The Town Council ofthe Town ofI Louisburg deems it advisable to proceed in response to this request for annexation. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Town Clerk is hereby directed to investigate the sufficiency of the above described Petition and to certify as soon as possible to the Town Council the result ofl her investigation. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 33 PETITION REQUESTING ANNEXATION Date: 4z/23 To the (name of governing body) of the City/lown/Village) of Kcuieurg 1. We the undersigned owners of rcal property respectfully request that the area described in Paragraph 2 below be annexed to the (City/fowr/Vllage) of Pauslug 2. The area to be annexed is contiguous to the (City/own/Village) of and the boundaries ofs such territory are as follows: Seccutaceet plase TZ Gcenhak Qeu. *(Insert Description of Boundaries) **3. We acknowledge that zoning vested rights acquired pursuant to G.S. 160A-385.1 or G.S. 153A-344.1 must . declared and identified on this petition. We further acknowledge that failure to declare such rights on this petition shall result in a termination of vested rights previously acquired for the property. (If zoning vested rights are claimed, indicate below and attach proof.) Doyou declare vested rights?"* Name Address (Indicate yes or no.) Signature 1brenk-lel Auha Ves G10 Yungu 1e MC 2. 77596 3. Municipality may wish to require metes and bounds description or map. ** This is one possible format for zoning vested rights declaration. This language may require modification to reflect the requirements of the municipal zoning vested rights ordinance, ifs any. 34 Green Hill Subdivision Phase 4 Legal Description Beginning at a point, said point being an existing iron pipe located S 08°48'32" E a distance of 452.43 from the intersection of NC Hwy 39 and Club Road; Thence N 88°01'09" E a distance of 357.86' to a concrete monument; Thence N 87°54'46" E: a distance of 321.80' to a point; Thence N 87°53'41" E a distance of 2179.74'to a point on the bank of the Tar River; Thence along the Tar River the following bearings and distances: Thence S 19°39'00"E a distance of 133.77'; Thence S 46°25'58" E a distance of 166.40'; Thence S 81°04'15" E a distance of 186.74'; Thence S8 86°30'42"E: a distance of 107.11'; Thence N 60°51'24"Ea distance of 72.73'to a; Thence N 76°26'29"E a distance of 111.24'; Thence S 25046'19" E a distance of 190.53'; Thence S 05°33'18" W a distance of 376.65'to a point; Thence leaving the top bank of the Tar River S 87°56'44"1 W a distance of 83.98' to a concrete monument; Thence S 87°56'44" W a distance of 292.02" to an existing iron pipe; Thence S 87°54'51" W a distance of 250.19' to an existing iron pipe; Thence S 88°00'29" W a distance of 134.82' to a; Thence S 88°01'24" W a distance of 180.09' to an existing iron pipe; Thence S 87°59'19" W a distance of 224.51' to an existing iron pipe; Thence S 87°56'27" W a distance of 178.96' to an existing iron pipe; Thence S 87°56'51"W a distance of 1789.94'to an existing iron pipe; Thence S 8757'54" W a distance of 224.64' to an existing iron pipe; Thence S 88°06'20" W a distance of 134.98" to an existing iron pipe; Thence S 87°58'59" W a distance of 225.08' to an existing iron pipe; Thence S 87°57'21" W: a distance of 225.06' to a concrete monument; Thence S 87°59'57" W a distance of 313.75' to an existing iron pipe; Thence S 87°57'25" W a distance of 313.38" to an existing iron pipe; Thence S 87°56'50" W a distance of 428.48" to an existing iron pipe; Thence N 00°17'00" W a distance of 150.41'to an existing iron pipe; Thence N 07°27'30" E a distance of 86.44' to an existing iron pipe; Thence N 04°10'05" W a distance of 199.22'1 to a new iron pipe; Thence N 38°44'45"E Ea distance of 43.24 to a new iron pipe; Thence N 84°48'08" W a distance of 185.50 to a new iron pipe on the eastern right of way of NC Hwy 39; Thence along said right of way N 06°40'45" Ea distance of 15.00' to a point; Thence along a curve to the left with an arc length of 105.50', with a radius of 15,814.03', with a chord bearing of N 04°58'09" E and a chord length of 105.50' to a point; Thence along a curve to the left with an arc length of 171.85', with a radius of 4,147.50', with a chord bearing of N 02°01'50" E, and a chord length of 171.83', to the point and place of Beginning; Containing an area of 2,544,914 square feet, 58.423 acres as shown on a survey prepared by CMP Professional Land Surveyors, dated January 9, 2023. 35 oi a in S 3 , - L 3 9 A (oz) FAGYN ON nous aidooy S - e * 53 S sllassississssa : 8; a 5. 3 - L a E of 9 37 a e 5 6 & s 2! 8 9 10 8 e A E 2 - 1 - 8 4 . 3 3 5: 23 E 5 $ 9 E - A I B PR 3 - SEi IR 3 6 * g7 0 EPPpPppE B E E i LET - TT u 3 6 3a . M a - * 43 S SON E 0 8 I s! : a R 98 9 I 29 3 - 2 5 o 3:7 à E 3 e 3 a 4 o 1 8 S & S of - 483 - I E M/a n8 d 5 a 33 d .09 6F 5 9 - < a < 8 de AMH ON E . - 3 1 55 2 5 e 5 - 9 1 * 4 e à : e E & <y ( -5 dz E F a DL9 a a V : : pagns sue duos u; uR apours SON - auoywe Kq T: aae pyagns 36 TOWN LOUISBURG III NORT H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: April 12, 2023 RE: Food Truck Ordinance REQUEST: Proposed New Food Truck Ordinance which expands the allowance for food trucks in the Town and establishes regulations for their operation. BACKROUND: The Town has an existing regulation that controls the location of food trucks which was adopted in August 2017. This regulation limited food trucks to the Downtown area and required that the site be on private property associated with a related business and have a power connection for the site. In effect, these regulations created only one spot in Downtown that was usable. The new proposed ordinance expands the number of sites and allows for locations on publicly owned property where the Town will have power connections. It further creates a more robust set of rules and permitting procedures that addresses other aspects of food trucks including ice cream trucks and pushcarts. COUNCIL ACTION: No Action Required. Discussion Only 37 LQUISBURG - - - - a - a Ordinance Number 2011-3 An Ordinance to Allow Food Truck Sales WHEREAS, North Carolina General Statutes authorize a municipality to adopt rules and regulations promoting and benefiting economic development activities; and, WHEREAS, the Louisburg Town Council has undertaken a series of actions to promote the economic rejuvenation and expansion of the Downtown Business Community, including facade grants, building reuse grant support, building purchases and leases for renovation purposes, and zoning amendments to allow a broader permitted use; and, WHEREAS, the Louisburg Town Council recognizes there is a significant lack of restaurants and other food/eating opportunities for citizens within the Downtown Community. NOW, THEREFORE BE IT ORDAINED: Food Truck operations are allowed in the Downtown Business area, as outlined by the delineation of the Central Business District on the Louisburg Zoning Map, as an ancillary operation to an established retail business. The truck must be connected to the appropriately sized electrical terminal which is permanently mounted within the subject business and may not be operated under generator or other electrical power. The truck must be stationed upon the property of the related retail business and may not impede upon other private or public property. ORDAINED, This the 21st Day of August, 2017. Aaclst E Karl T. Pernell, Mayor ATTEST: Lullhtiar Carolyn/Patterson, Town Clerk Town of Louisburg, 110 W. Nash St., Louisburg, N.C. 27549 . (919) 496-3406 FAX (919) 496-6319 38 CHAPTER 12 Article : FOOD TRUCK SALES Section 12-1. Intent (1) The Town Council of the Town of Louisburg finds that allowing food truck businesses to operate in Louisburg would promote diversification of the Town's economy and employment opportunities, and would support the incubation and growth of start-up businesses, consistent with the goals of the Town's Comprehensive Plan. (2) North Carolina General Statute 160A-174 grants cities the power to define, prohibit, regulate, acts, omissions, or conditions, detrimental to the health, safety, or welfare of its citizens and the peace and dignity of the city through the creation of ordinances. Section 12-2. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in the section, except where the context clearly indicates a different meaning: Mobile Food Truck. A motorized vehicle or pushcart that is designed and operated for the purpose of preparing and or selling food and or non-alcoholic beverages to the general public on a recurring basis and is to be readily moved. Mobile Food Vendor. A person or persons that prepare or serve food and/or beverages for sale to the general public on a recurring basis from a vehicle-mounted, vehicle-towed or vehicle-carried food service establishment designed to be readily moved and shall be either a motorized mobile food vendor, pushcart mobile food vendor, non-profit on-premises mobile food vendor, or a nonprofit off-premises mobile food vendor. Mobile Ice Cream Truck. A motorized vehicle in which ice. cream, popsicles, ice sherberts, or other frozen desserts or any other prepackaged snack food items of any kind are carried for the purpose of retail sale on public streets. Non-Mobile Food Vendor. A vendor conducting outside sales of food or beverage, regardless of whether such sales are associated with an existing business, without the use or aid of a mobile food truck or pushcart. Pushcart. Any non-motorized piece of equipment from which a vendor prepares and or sells food and or non-alcoholic beverages to the general public on a recurring basis and is to be readily moved. Regulatory Fee. A fee assessed to cover the cost of regulating a particular business activity that is assessed to the particular business being regulated. 39 Section 12-3. Authorized Locations and location restrictions for Mobile Food Trucks and Pushcarts. Mobile Food Trucks may only conduct business in designated spaces as determined and approved by the Town at the following locations: 1. Joyner Park - 2 Spaces 2. West Johnson Street Lot - 4 Spaces 3. North Main Public Hall (Mini Mart) - 2 Spaces 4. Louisburg College with College permission - unlimited 5. Vance-Granville Community College with College permission unlimited Hours of operation are restricted to 9:00 AM to 10 PM, Monday to Sunday. Mobile Food Trucks on private property that are rented as catering services where no sales are conducted or Trucks participating in a Town sponsored event are exempt from the location requirements of Section 12-3. Mobile Ice Cream Trucks are permitted to operate on streets within Town limits subject to the following restrictions: 1) may not conduct sales at a stationary location for a duration exceeding 10 minutes per location, 2) may not operate between the of 6:00 PM and 10:00 AM, 3) may not conduct sales before 4:00 PM within 500 feet of any school property on days when school is in session, and 4) may not operate without an approved route accompanied with a Town permit. Section 12-4. Public Safety and Nuisance Prevention. 1. Food truck vendors shall provide documentation of approval from the health department of the County in which the food truck's associated commissary restaurant is located. 2. Temporary connections to potable water are prohibited. Vendor must connect to Town electrical power if power is needed. Applies to Town-owned property only. 3. Grease must be contained and disposed of in the sanitary sewer associated commissary. 4. Food trucks must have the following fire extinguisher on board during hours of operation: minimum Class 2A, 10B, and C rated extinguisher. If food preparation involves deep frying, a Class K fire extinguisher must also be on the truck. Fire extinguishers shall be maintained pursuant to NFPA standard 10. 5. Ai food truck vendor shall not operate the food truck as a drive-in window. 6. Generators are not allowed. 7. Each food vendor is responsible for their own waste collection and disposal. 8. Where the food truck operates after dark, the food truck vendor shall provide appropriate lighting around the truck. 40 9. No signage shall be allowed other than signs permanently attached to the motor vehicle and a portable menu sign no more than 6 square feet in display area on the ground in the customer waiting area. 10. Vendors shall not broadcast music or loud advertisements. 11. Vendors shall not provide customer seating. Applies to Town-owned property only. Section 12-5. Permit Required. Requirements for mobile food vendors within the Town of Louisburg: 1) Vendors mush have a current permit from a County Health Department in North Carolina (except ice and ice cream vendors which are not regulated by the Health Department). 2) Vendors must obtain a permit valid for 60 days from the Town of Louisburg and pay a regulatory fee as set by the Town's current fee schedule. Permits are per calendar year and valid from January 15t to December 31st. Town permits must be displayed on the vehicle and visible to the public. 3) Provide Certificate of Insurance for $1,000,000 naming the Town of Louisburg as Additional insured listed as Town of Louisburg, 110 West Nash Street, Louisburg, NC 27549. Applies only to Town-owned property or public rights-of-way. 4) Signed Town of Louisburg Hold Harmless Agreement. Applies only to Town-owned property and public rights-of-way. 5) Permits may not be transferred, sold or leased to another vendor. 6). Each vendor is limited to one rental space per 60 day period. The Town reserves the right to issue only one permit per individual vendor during any calendar year. 7) All previous Town food truck permits must come into compliance with the terms of this Section within 30 days of adoption of this Ordinance. Section 12-6. Taxation. Food Truck Vendors shall comply with all local, county, and state retail sales tax regulations, including food and beverage tax regulations. Section 12-7. Suspension and Revocation of Permit. 1. The permit issued for the food truck business may be revoked if the vendor violates any of the provisions contained in this Article. 2. The Town Administrator may revoke a permit if he or: she determines that the food truck vendor's operations are causing parking, traffic congestion or litter problems either on or off the 41 property where the use is located ori that such use is otherwise creating a danger to the public health or safety. 3. The Town Administrator reserves the right to temporarily suspend food truck permits during times of special events sponsored by the Town. Section 12-8. Penalties and remedies. Operation of any mobile food vending unit in violation of this article shall result in the assessment of a civil penalty as prescribed in Section 1-10 as amended, Town of Louisburg Code of Laws. Sections 12-8. - 12-18. Reserved. 4 TOWN of LOUISBURG III NO RT H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: April 13, 2023 RE: Discussion of 109 N. Church Street = Sale of Property REQUEST: To Discuss the Sale of 109 N. Church Street. BACKROUND: The Louisburg Town Council previously voted to place 109 N. Church Street on the market to see what offers might be generated. The Town has received an offer of $221,000.00 which is the appraisal amount. The cost involved to renovate this facility totaled $205,217.85. If the Town Council accepts this offer, staff will take the appropriate steps to begin the sale process. COUNCIL ACTION: Motion to Direct the Town Administrator to proceed with the Steps for Selling. 43 TOWN LOUISBURG - NORTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: April 13, 2023 RE: Contract Award for A/E Services Depot Hill REQUEST: Recommendation to award the contract for architectural and engineering services to Oakley-Collier Architects to perform design and construction management services for the renovation of Depot Hill. The resolution directs the Town Administrator to engage in contract negotiations with Oakley-Collier, whereby if contract terms cannot be reached, the Town Administrator is to proceed with negotiations with the next firm in the order of their ranking. COUNCIL ACTION: Motion To Approve (SEE MOTION ON FOLLOWING SHEET) 44 RESOLUTION NO. 2023-R- [A Resolution to Award the Contract in Accordance with RFP TOL-2023-001 for Architectural and Engineering Service at Depot Hill] WHEREAS: 1. The Town ofLouisburg advertised a Request for Proposals, TOL-2023-001 for architectural and engineering services at Depot Hill; and 2. Four proposals were received and a three-member review committee scored them based on selection criteria; and 3. Each submission met the requirements for the RFP and was ranked as follows: OAKLEY-COLLIER (Ranked First), DESIGN DEVELOPMENT (Ranked Second), 310 ARCHITECTURE & INTERIORS (Ranked Third) and SUMMIT DESIGN & ENGINEERS (Ranked Fourth) based on the selection criteria; and 4. Iti is the Review Committee's recommendation to Town Council to award a contract based on this rank ordering of proposals. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Louisburg Town Council hereby awards the contract in accordance with the RFP to the highest scoring firm OAKLEY-COLLIER, and whereby if contract terms cannot be reached between the Town and that firm, the Town shall proceed to the next ranked firm. 2. The Town Administrator is hereby authorized to negotiate a contract on behalf of the Town for architectural and engineering services per the rank order of the firms. 3. The Funding for this project is available in the General and Enterprise Funds. ATTEST: SIGNED: Carolyn Patterson, Town Clerk Karl T. Pernell, Mayor DATE 45 TOWN LOUISBURG III NO RT H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: April 13, 2023 RE: Resolution to Adopt Records Retention and Disposition Schedule REQUEST: To Approve and Adopt the above-mentioned Retention Schedule. BACKROUND: The Town of Louisburg is required, by state law, to adopt a records retention and disposition schedule. A records retention schedule is a policy that defines how long items must be kept and provides disposal guidelines for how data items should be discarded. In North Carolina, different records retention schedules apply to different types of public records, such as those of the UNC system, the DHHS grants, and the county boards of elections. The schedules are based on various federal and state regulations and are updated periodically. The retention periods vary depending on the records type, the funding source, the date of submission of the final report, and the occurrence of any litigation, claim, audit, or other official action involving the record. COUNCIL ACTION: Motion to Approve and Adopt the Record Retention and Disposition Schedule. 46 It is further agreed that these records may not be destroyed prior to the time periods stated; however, for sufficient reason they may be retained for longer periods. This schedule supersedes previous versions of this schedule and any localized amendments; it is to remain in effect from the date of approval until it is reviewed and updated. APPROVAL RECOMMENDED larah &. Koonts Municipal/County Clerk or Manager Sarah E. Koonts, Director Title: Division of Archives and Records APPROVED STeikkik Head of Governing Body D. Reid Wilson, Secretary Title: Department of Natural and Cultural Resources Municipality/County: Effective: October 1, 2021 2021 General Records Schedule: Local Government Agencies iv 47 TOWN of LOUISBURG III N O R T H CAROI LIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: April 13, 2023 RE: Appointment of Louisburg's Representatives on the NCEMPA Board of Commissioners REQUEST: To Appoint a Commissioner and an First Alternate Commissioner to the NCEMPA Board of Commissioners. BACKROUND: The Town of Louisburg holds a commissioner seat on the NCEMPA Board of Commissioners. This position is appointed and approved by the Town Council. Typically, the Town Administrator holds the commissioner's seat and a first alternate commissioner is appointed in case the commissioner is not available to attend the meetings. am requesting that the first alternate commissioner at this time be Ryan Murray. COUNCIL ACTION: Motion to Appoint Sean Medlin, Town Administrator as commissioner and Ryan Murray, Electric Superintendent, as the first alternate commissioner. 48 1501.37 Louisburg OATH I, do solemnly swear that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina, not inconsistent therewith, and that I will faithfully and impartially execute and discharge the duties of my office as Commissioner ofNorth Carolina Eastern Municipal Power Agency, and that I will adhere to and abide by the ElectriCities' Ethical and Professional Code of Conduct. Commissioner Sworn to and subscribed before me, this day of 20 Notary Public My Commission Expires: (NOTARY SEAL HERE) 49 1501.37 Louisburg OATH I, do solemnly swear that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina, not inconsistent therewith, and that I will faithfully and impartially execute and discharge the duties of my office as First Alternate Commissioner of North Carolina Eastern Municipal Power Agency, and that I will adhere to and abide by the ElectriCities' Ethical and Professional Code ofConduct. First Alternate Commissioner Sworn to and subscribed before me, this day of 20 Notary Public My Commission Expires: (NOTARY SEAL HERE) 50 TOWN of LOUISBURG III N O R T H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Reuben Carden, Finance Director DATE: April 17, 2023 RE: Establishing Finance Officer Bond Amount REQUEST: Resolution Establishing Finance Officer Bond Amount for $1,000,000. BACKROUND: North Carolina Session Law 2022-53 modified the bonding requirements of local government Finance Officers established in North Carolina General Statute 159-29. Since 2005, the statute required a bond "not less than $50,000". The statute now requires that the bond amount fixed by the governing board may not be less than the greater of the following: Fifty thousand dollars ($50,000) An amount equal to 10% of the unit's annually budgeted funds, up to one million dollars ($1,000,000) The annually budget funds for the Town of Louisburg for Fiscal Year 2023 is currently around $17.4 million. 10% of this amount is $1,740,000, which is greater than what is required by the statute. STAFF RECOMMENDATION: Approve the resolution establishing the Finance Officer bond amount at $1,000,000. COUNCIL ACTION: Motion and Approve the Resolution 51 RESOLUTION NO. 2023-R- [A Resolution to Establish Bond Amount for Finance Officer] WHEREAS: 1. North Carolina General Statute 159-29 states the finance officer shall give a true accounting and faithful performance bond with sufficient sureties in an amount to be fixed by the governing board; and 2. The premium on the bond shall be paid by the local government; and 3. The amount oft the bond fixed by the governing board may not be less than the greater of $50,000 and an amount equal to 10% ofthe unit's annually budgeted funds, up to $1,000,000 NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The amount of the bond for the Finance Officer of the Town of] Louisburg is set at one million dollars ($1,000,000). ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 5 TOWN LOUISBURG III NO R TH CAROLINA Charming Since 1779 TO: TOWN COUNCIL FROM: Reuben Carden, Finance Director DATE: April 17, 2023 RE: Fiscal Year 2023 Budget Amendment #3 REQUEST: Approve Fiscal Year 2023 Budget Amendment #3 BACKROUND: The following budget amendment is being presented to the Town Council to modify the General, Electric, Water, & Sewer Fund budgets for the accounts listed. Adjustments include the following: Increase Building Maintenance (10-420-1500) by $18,000 for tree clearing at cemetery. Increase Transfer to Water/Sewer (10-420-9001) by $325,000 for the transfer of ARPA funds to the Sewer Fund for the replacement of rotor tubes. Increase Uniforms (10-510-3600) by $7,500 for new hires Increase Powell Bill (10-570-4500) by $10,000 for street repairs. Decrease Electric Operations Capital Outlay 30-832-6000) by $240,000. Delivery of bucket truck is not expected until Fiscal Year 2024. Increase Electric Maintenance of Lines (30-832-7600) by $5,000 to cover expenses related to the LED light grant from Electricities Increase Electric Capital - Lines 30-832-7700) by $100,000 to cover materials & labor related to Green Hill Phase 1. Increase Depreciation Expense budget for Electric, Water, & Sewer Funds. Amounts are estimated based on previous years. STAFF RECOMMENDATION: Approve FY 2023 Budget Amendment #3 COUNCIL ACTION: Approve FY 2023 Budget Amendment #3 53 TOWN LOUISBURG III NORTH CAROLINA Charming Since 1779 TOWN OF LOUISBURG BUDGET ORDINANCE AMENDMENT ORDINANCE NO. 2023 - BE. IT ORDAINED by the Town Council of the Town of Louisburg, County of Franklin, State of North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2023: Section 1: Fiscal Year 2022-2023 Budget Amendment # 3 Budget Amendment to adjust General, Electric, Water, & Sewer fund accounts Original Amendment Amended Account Description Appropriation Amount Appropriation General Fund Funding Sources 10-397-0300 Powell Bill Appropriated Fund Balance 45,000.00 10,000.00 55,000.00 10-399-0300 Appropriated Fund Balance 530,320.18 332,500.00 862,820.18 Total Funding Sources General Fund $ 342,500.00 Expenditures 10-420-1500 Building Maintenance 6,250.00 18,000.00 24,250.00 10-420-9001 Transfer to Water/Sewer 325,000.00 325,000.00 10-510-3600 Uniforms 12,500.00 7,500.00 20,000.00 10-570-4500 Powell Bill 120,000.00 10,000.00 130,000.00 Total General Fund $ 342,500.00 Electric Fund Funding Sources 30-397-0000 Appropriated Fund Balance 928,158.05 105,000.00 1,033,158.05 Total Funding Sources - Electric Fund $ 105,000.00 Expenditures 30-832-6000 Capital Outlay 438,955.00 (240,000.00) 198,955.00 30-832-7600 Maintenance of Lines 99,149.12 5,000.00 104,149.12 30-832-7700 Capital - Lines 216,991.66 100,000.00 316,991.66 30-832-9004 Depreciation Expense 240,000.00 240,000.00 Total Electric Operations $ 105,000.00 - Total Electric Fund $ 105,000.00 Water Fund Funding Sources 31-299-0100 Appropriated Fund Balance (Revenue) 92,650.00 92,650.00 Total Funding Sources - Water Fund $ 92,650.00 Expenditures 31-812-9004 Depreciation Expense 240,000.00 240,000.00 31-812-9905 Appropriated Fund Balance (Expense) 147,350.00 (147,350.00) Total Water Plant $ 92,650.00 Total Water Fund $ 92,650.00 Sewer Fund Funding Sources 32-399-0000 Appropriated Fund Balance $ 427,600.00 $ 75,000.00 502,600.00 32-399-0101 Transfer from General Fund 325,000.00 325,000.00 Total Funding Sources Sewer Fund $ 400,000.00 Expenditures 32-822-9004 Depreciation Expense 400,000.00 400,000.00 Total Wastewater. Plant $ 400,000.00 Total Sewer Fund 400,000.00 Section 2: Copies of this budget amendment shall be furnished to the Town Clerk, the Budget Officer and the Finance Officer and shall be available for public inspection. DULY ADOPTED this day of Attest: Pamela Perry, Town Clerk Christopher L. Neal, Mayor sS LOUISBURG NORTH CAROLINA Charming Siner 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's Report Date: April 14, 2023 The March financials for both Louisburg and Louisburg ABC Store are forth coming. Working with the Town's S Engineer to secure funding for the two remaining rotor tubes at the Wastewater Facility. Staffi is working diligently on Fiscal Year 2023-2024 budget. As mentioned last month, the town procured a software management program to automate our cemetery records. This is moving forward with great success! Completed some necessary work at Cemetery on the Hill to better position us for maintenance contract work. Paving along South Elm Street is complete, as well as patching throughout Town. (919) 496-4145 * FAX (919) 496-6319* madinebomotousbupcon s6 Louisburg Police Department Public Monthly Report April 2023 POLICE N*C 1779 LOUISBURG, N.C. Chief Jason Abbott $ 1. Employee Actions and Recognitions Officer Josh Justice has successfully completed the state mandated training for certification through VGCC. Next step is taking the Law Enforcement Officer's State Exam in May. Congratulations to him. Ireceived an email from Christy Ramsey: Your officer who took care of my kids and I at the police station on Saturday is the best! He believed in my kids and what happened with the strange acting man at Walmart, and because of that he will keep other kids and women safe. Thanks for all you do! This stemmed from a call from a mother with her children who were being followed around Walmart by a man who was acting strangely toward her. He also followed her out to her car and then followed her in her vehicle as she left. She drove to the police station and the suspect continued past the station. We were able to identify him. 2. Recruiting & Retention Ia am excited to announce that the Department hired Officer Dillon Mancini this month to fill a vacant police officer position. He is currently in our Field Training Program and is doing well. He is a lateral transfer officer with prior experience at another agency. With this new hire, we have two new officers going through our Field Training Program. I am currently working with another recruit to be hired soon that will fill the last vacant position. Hopefully, this will work out and we will be fully staffed again. 3. Community Tip Many people will start home improvement projects in our town in the Spring. With this in mind, it is common for us to receive calls or complaints from citizens who have hired an individual or a company to do the work, but then problems arise. Some things to consider when selecting who will do your work: Recommendations and references of the individualcompany Make sure contractor meets insurance, licensing and permitting requirements Be cautious if Those going door-to-door or seeks you out Happens to have material left over Quotes a price way less than reasonable Pressures for immediate action Provides no physical address Out of state registration plates on the vehicle Asks you to pay up front $8 4. Complaints Against Officers and Findings None 5. Use-of Force and Vehicle Pursuits March 23 - Louisburg Officers assisted the Franklin County Sheriff's S Department with a vehicle pursuit that ended in a wreck at D&J Auto. After the wreck and a brief foot chase with the driver, he was taken into custody and charged with multiple felony warrants and was found in possession of a stolen firearm. March 25 - Officers attempted to stop a vehicle near Moss Foods for a traffic violation. The driver refused to stop and led officers on a chase down Hwy 56W. The pursuit ended on Hwy 56W after numerous additional law enforcement vehicles became involved in the pursuit. The driver was taken into custody and charged with numerous driving violations including felony fleeing to elude officers. April 1 - Louisburg Officers attempted to stop a motorcycle on Bickett Blvd for excessive speed. The driver refused to stop and fled at high speeds. The Officers discontinued the pursuit when the dangers posed to the public outweighed the need to apprehend the driver. April 4 - Louisburg Officers attempted to stop a vehicle on Waddell St and the driver fled the stop on foot. He was arrested later that week. 6. Operations & Notable Imvestigations We regularly work with staff at Maria Parham Franklin to meet our obligations in the processes of serving Involuntary Commitment Orders on patients at the ER and transfers to the Behavioral Health Unit. We continue to work security for school and college athletic events and concerts at the college. We assisted Probation & Parole with serving a number of warrants on individuals who were currently on probation with outstanding warrants. Break-ins: Business/Commercial - none Residential - none Vehicle one (1) - solved We are working with ALE to address a number ofissues at ABC permitted establishments in town. S9 7. Budget Summary We are 75% of the way through the fiscal year. 78.23% oft the FY 22/23 operating budget has been encumbered as of March 31, 2023. Grants = The USDA Grant/Loan for four (4) police vehicles is finally done. We closed it out this past month. The server in the police station was replaced this past month at a cost ofjust under $10k. This was acquired with grant funds as part of a $25K IT Grant Project through the NC GCC. We will begin to replace aged computers in the station next. Sgt Elliott Coker applied again this year for bicycle helmets through the 2023 NCDOT Bicycle Helmet Initiative and we were notified last week that we will be granted a total of75 helmets this year. This is the second year that we have received these grants from DOT. We plan to distribute these again at our annual NNO event this summer. 8. Department Training Summary Radar/Lidar recertifications First Line Supervision Firearms Chief's meeting bimonthly 9. Community Outreach and. Special Events 3/31 - Officers made a presentation to kids at Kids Corner 4/1 - Officers helped with a food drive at St Paul's Presbyterian Church 4/5 - Officers met with the new business owner of NC Gun Sales at 303 E. Nash St and he offered his services to help with any of our training needs. 4/11 In honor of National Telecommunicators Week April gth - April 15th, the police department sent flowers to our 911 Dispatchers at the Franklin County 911 Center. 10. Special Request: Council Member Stein: Number of citations written in the month of March - 128 11. Monthly stats are attached. 66 Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (03/01/2023 - 03/31/2023) <No Event Type Specified> 1 911 Hang-ups 12 Accident 33 Alarm Activation 24 Animal Complaint 4 Arrest 8 Arrest Citation/Summons) 2 Arrest (WS) 5 Assault 2 Assist Highway Patrol 1 Assist Motorist 10 Assist Other Department 4 B&E 1 Begging 5 Business Check 1 C&R Driver 7 Child Custody 1 Clear Area Communicating Threats 3 County Assist 3 Customer Problems 4 Damage to Property 4 Deceased Person 3 Dispute 11 Disturbance 19 Domestic Drugs 3 Escort 5 Escort (Funeral) 2 Escort (Security) 6 Fight 2 Fire Alarm 2 Found Property 5 Fraud 5 Illegal Parking 1 Information/Assistance 14 Intoxicated Subject 2 Investigate 2 Juvenile Problems 2 Kidnapping 1 Larceny 8 Lost Property 2 Mental Patient 7 Missing Person 2 Noise Complaint 4 Recovered Stolen Property 2 Rescue 3 Ride Through 4 Serve papers 12 Suicide Threat 1 Suspicious Vehicle/Subject 18 Traffic Control 2 Trespassing 10 TWO: Talk With Officer 23 Unlock car 24 Vandalism 1 Wasted OCA Number 1 Welfare Check 13 Total Number Of Events: 359 Date: 04/06/2023 Time: 08:22 Page 1 TypeofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls In7 Town Total Calls 19 25 28 72 Structure Fires/ /Cooking Fires 0 1 2 Motor Vehicle Crashes 7 7 21 Fire Alarms 6 6 10 22. Elec/ / Smoke Scare 1 2 4 Service /N Medical / Good Intent 3 18 Cancelled Enroute 0 0 Brush Fires 0 Other Fires (car fire, gas leaks) 2 Weather Related (downedt trees etc) Outside ofl Town Total Calls 16 20 12 48 Structure Fires/ Cooking Fires 5 1 8 Motor Vehicle Crashes 10 20 Fire Alarms 3 Elec/ / Smoke Scare Service / Medical / Good Intent 3 10 Cancelled Enroute 0 Brush Fires Other Fires (carf fire, gas leaks) Weather Related (downedt trees etc) Total Calls 35 45 40 120 Structure Fires 10 Motor' Vehicle Crashes 41 Fire Alarms 26 Elec / Smoke Scare 5 Service / Medical / Good Intent 28 Cancelled Enroute Brush Fires Other Fires( carf fire, gas leaks) Weather Related Calls Jan Feb March April May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 2 12 Child Safety Seat Installations 2 Emergency Call Outs (Elec/Public w 3 6a