LOUISBURG NOR RTH CAROLINA Charming Sincel 1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX TRAINING CENTER November 21, 2022 1. Roll Call Medlin 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Appointment ofTown Clerk Mayor 5. Adoption of Agenda Mayor 6. Approval of Minutes Mayor P.1 a. October 17, 2022 Regular Meeting b. October 31, 2022 Special and Closed Session C. November 4, 2022 Special Called Meeting 7. Proclamation for Recognition - Ryan Murray Mayor P.14 8. Public Hearings a. Close Out of Bullock Street Waterline Project CANCELLED 9. Planning Board Appointment Mayor P.15 10. Resolution Adopting Town Economic Development Strategy Wilkins P.17 11. Resolution Directing the Town Clerk to Investigate the Sufficiency Slayter P.74 of a Petition for an Annexation - College Park Subdivision 12. Resolution to Award Contract for Professional Engr. Services Wilkins P.77 13. Discussion of 109 Church Street Medlin 14. Administrator's Report Medlin P.79 15. Mayor's Report Mayor LOUISBURG NORTH CAROLINA Cherming Sina 1779 16. Police & Fire Report Medlin P.101 17. Public Comment Mayor 18. Council Comments Mayor 19. Closed Session Mayor a. 143-318.11 (a)(5) - Personnel 20. Adjourn MINUTES LOUISBURG TOWN COUNCIL October 17, 2022 The Town Council met on Monday, October 17, 2022 at 7:30 PM at the Karl T. Pernell Public Safety Complex. Mayor Christopher Neal, Interim Town Administrator Jon Barlow, Assistant Town Administrator Ray Patterson, and Council Members Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Council Member Betty Wright was unable to attend. Mayor Christopher Neal welcomed everyone and opened the October Regular Town Council meeting. In his opening remarks, Mayor Neal stated that the Town Council Meetings have been moved to this location until further notice because the sound system was better than the one at the Operations Center. Following the roll call, Louisburg Financial Director Sean Medlin gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance to the United States. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the Agenda. A motion was made by Council Member Stein to adopt the agenda; seconded by Council Member Dickerson. Council Member Stewart asked if there were any additions to the agenda and Mayor Neal stated that an item would was forthcoming during the Administrator's Report. The motion passed without objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion on the minutes of the September 19 Closed Session and September 19 Regular Town Council meetings following review oft the Town Council Members. Council Member Stewart made a motion to approve the minutes of both meetings. This motion was seconded by Council Member Stein. The motion passed without objection. RESOLUTIONS A. Resolution in Support of the NCDOT 2024-2033 Statewide Transportation Improvement Plan (STIP) Mayor Neal stated that the Franklin County Commissioners recently approved a resolution in support of state transportation projects within the county and asked the Town Council also endorse and support the NC Department of Transportation's proposed 2024-2033 Statewide Transportation Improvement Program. Council Member Stein made a motion to approve RESOLUTION NO. 2022-R-14, a Resolution to Support NCDOT 2024-2033 State Transportation Improvement Plan (STIP). B. Resolution to Amend the FY 2023 Pay and Classification Plan Interim Human Resources Director Virginia Jones requested that the Town Council amend the FY 2023 Pay and Classification Plan to add a full-time Human Resources Director . position for the Town of Louisburg effective November 1, 2022 at a pay grade of 19. Council Member Stewart asked for the specific range for a pay grade 19 and Ms. Jones stated that it is between $62,148 and $94,565 but oelieves that this will increase following the completion of the Pay and Compensation study. The Town of Louisburg has historically operated without a formal Human Resource Department. Mayor Neal believes that it is a critical and necessary addition to the Town's Staff. Council Member Stewart made a motion to amend the Pay & Classification Plan to Add a Full-Time Human Resource Director Position; seconded by Council Member Russell. The floor was opened to Council Members discussion. Council clarified that the new Town Administrator would hire the position and Financial Director Sean Medlin stated that the funds could come out of all available funds equally. Council Member Dickerson made a motion to table this discussion until other financial matters are discussed later in the meeting. Other Council Members agreed, even suggested that this matter be tabled until a later date. Council Member Stewart asked for a vote on her motion to amend the Plan and add a new Human Resource Director position. This vote ended in a tie with Council Members Stewart and Clancy and Mayor Neal voting for the amendment and Council Members Stein, Dickerson, and Russell opposed. Council Member Dickerson mad a motion that this Resolution be reconsidered at the December 2022 Town Council meeting; seconded by Council Member Russell. The motion passed without objection. C. Resolution to Award the Final Bid for the South Elm and South Church Streets Sidewalk Project. Planning Administrator Philip Slayter advised that completion of this project has been delayed due to a budgeting issue that was rectified at the September 2022 Town Council Meeting. Bids have been obtained with. Johnny King Grading being the low bid. He requested that the Town Council direct the Town Administrator to move forward with this project. Council Member Stein made a motion to approve RESOLUTION NO. 2022-R-15,a Resolution to Award the Final Bid for the South Elm and South Church Streets Sidewalk Project to Johnny King Grading; seconded by Council Member Dickerson. The motion carried without objection. D. Resolution in Support of the Town's Application for the NC Rural Transformation Grant Program Monique Wilkins requested permission from the Town Council to apply for the NC Department of Commerce's Rural Transformation Grant to fund the completion of the Main Street Mini Mart Project. Ms. Wilkins has attended a recent webinar on this Grant which will award up to $950,000. Council Member Russell made a motion to approve RESOLUTION NO. 2022-R-16, a Resolution in Support of the Town's Application for the NC Rural Transformation Grant Program; seconded by Council Member Stewart. The motion passed without objection. PUBLIC HEARING Council Member Clancy made a motion to enter into the Public Hearing portion of the October Town Council meeting; seconded by Council Member Stewart. The motion passed without objection. 22 Planning Administrator Philip Slayter advised that there are two items on the agenda for Public Hearing. A. Rezone 643 NC 39 Hwy S from Low Density Residential (R-1) to Neighborhood Commercial (B-3). Franklin County Tax Parcel 016172 has been non-conforming to the zoning laws for many years. The property owner, Mr. Ronald Gary Strickland, seeks to address the non-conforming status. The property currently is used as a gift shop. There were no questions from the Council Members and no comment from the public. B. Rezone Franklin County Tax Parcel 018293 from Agricutural-Residential (A-R) to Low Density Residential (R-1). Planning Administrator Philip Slayter advised that this could be a two-part request. Ifthis property is rezoned a follow up Evidentiary Hearing would be necessary to consider the developer's application for Special Use Permit for Planned Unit Development for this parcel. Mr. Slayter advised that this parcel is approximately 60.75 acres located just south of Club Road (the former Golf Course). Project Developer Matthew Winslow was in attendance to answer and questions of the Council Members. He advised that this request matches his current development. The property on all sides of this parcel is zoned Low Density Residential (R-1). This request is necessary for the continuation of the Greenhill Development Project (Phase 4) and will allow for more affordable housing. Council Member Stein asked for a price range for the units in Phase 4. Mr. Winslow stated that they are proposing three specific products with varying price points. a. Townhomes in the $200,000 price point b. First Time Homebuyers in the $300,000 price point C. Move Up Units in the $400,000 price point Public Comments: Ms. Paula Lucignani of 72 Club Dr commented that she had been told that the price range for the homes in Phases 1-3 would be $400,000 to $500,000. Council Member Stewart made a motion to close Public Hearings; seconded by Council Member Clancy. The motion passed without objection. ORDINANCE TO REZONE 643 NC 39 Hwy S from LOW DENSITY RESIDENTIAL (R-1) to NEIGHBORHOOD COMMERCIAL (B-3). To address the non-conforming status of the Town's Zoning Map, Council Member Stewart read the following motion into the record: "I make a motion to approve the request that the parcel identified by Franklin County Tax ID Number 016172 be approved for rezoning from Low Density Residential (R-1) to Neighborhood Commercial (B-3) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the rezoning contributes to the overall economic well-being ofthe Town and will result in a more logical and orderly development pattern." This motion was seconded by Clancy and passed without objection. ORDINANCE NO. 2022-14, an Ordinance to Amend the Town of Louisburg's Zoning Map, was approved. 3. ORDINANCE TO REZONE FRANKLIN COUNTY TAX PARCEL 018293, GREENHILL PHASE 4, FROM AGRCUETURALRESDANTAL (A-R) TO LOW DENSITY RESIDENTIAL (R-1) To address the request of the Developer, Greenhill Drive, LLC, to amend the Town's Zoning Map, Council Member Russell read the following motion into the record: "I make a motion to approve the request that the parcel identified by Franklin County Tax ID Number 018293 be approved for rezoning from Agriçutural-Residential to Low Density Residential (R-1) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as 1) the rezoning is similar to the same zoning classification of the surrounding property, 2) provides more housing choices in a tight residential market, 3) supports the development of land close to the Town's existing infrastructure while avoiding expensive utility extensions, and 4) serves to expand the Town economic base." This motion was seconded by Clancy and passed without objection. ORDINANCE NO. 2022-15 an Ordinance to Amend the Town of Louisburg's Zoning Map, was approved. EVIDENTIARY HEARING Order for Application to Issue Special Use Permit for Planned Unit Development, Tax Parcel 018293, Greenhill Phase 4 Planning Administrator Philip Slayter summarized the request for a Special Use Permit for Greenhill Subdivision Phase 4 for a Planned Unit Development designation for the parcel identified by Franklin County Tax Parcel 018293. The property is just south of the former golf course. This phase of development proposes approximately 174 units, townhomes and single- family units, and open space near the river. The Developer, Matthew Winslow, added remarks explaining that he had met with Department of Transportation engineers to provide a better solution to proposed traffic patterns for the development. The entrance at Club Road will not be a Full Movement pattern; it will be a right turn in and a right turn out of the subdivision. Phase 4 will be a Full-Movement entrance meaning right or left turns may be executed, This new pattern will limit the back up at the traffic light at Bickett Blvd and NC 39 Hwy S. The only questions that the Council Members had for Mr. Winslow was the specific location of the property and if the change in traffic pattern would create additional cost for the Town. He assured that there would be no additional cost; the Developer would handle any additional costs. Mr. Winslow remarked that in today's market, it is difficult to build affordable housing under $300,000 which is the reasoning for purposing Townhome units, First-time Homebuyer units, and Move Up homes SO that the development can offer homes at different price points. When asked about the size of the townhomes, Mr. Winslow stated that they would be a minimum of 3 bedrooms; some ranch style and some 2-story units. Phase 4 would also offer some Patio homes designed with easy access to target retirees as the homebuyer. The homes near the river would have a higher price point than those near Hwy 39. Mr. Winslow stated that the Developer had met with a Traffic Impact Analyst (TIA). It was determined that the entrances to the Greenhill Subdivision would not warrant the installation of a traffic signal in the future based the expected volume of traffic. Council 14. Members were assured that traffic from Louisburg Elementary School was included in the analysis and that the roads were bus and fire vehicle accessible because the Town actually has a wider pavement requirement that the NCI Department of Transportation. Planning Administrator Philip Slayter closed the Evidentiary Hearing. Council Member Russell made a motion to accept the Town's exhibits into the record; seconded by Council Member Dickerson. The motion passed without objection. Council Member Clancy made a motion to approve the Findings of Fact, Items 1-12 as listed in the Staff Report; seconded by Council Member Stein. The motion carried without objection. Council Member Stewart made a motion to approve the issuance of the Special Use Permit; seconded by Council Member Dickerson. The motion passed without objection. Council Member Stein made a motion to Issue the Order of Approval; seconded by Council Member Russell. The motion passed without objection. DISCUSSION OF COLLEGE STREET IMPROVEMENT PROJECT Council Member Stein advised that at the February 21, 2022 Town Council meeting then Town Administrator Jonathan Franklin brought forth a request to approve moving forward with the College Street Improvement Project. He advised that the project which would redesign West College Street to go through the current parking loti to the Louisburg College baseball field. This project would require the Town accepting responsibility for 2/3 of the cost or $90,000. At that time, Council Member Stein made a motion to Authorize Town Administrator to Move Forward with the Project. There was no second to the motion and the motion died. Tonight, Council Member Stein makes a motion to Reconsider the College Street Improvement Project; seconded by Council Member Stewart. Interim Town Administrator Jon Barlow advised that this would require amending the budget because there is no line item for this project in this year's budget. Council Member Stewart suggested amending the motion to look at the current cost oft the project to see what changes may have developed since it was first presented to the Council. Since the original motion had been seconded a call for a vote was made. The motion failed by a vote 2-4. Council Member Stewart then made a motion that the Council consider the current cost for the Town to fund in the year to come and look for possible sources that may be available to subsidize the cost. This motion was seconded by Mayor Neal and failed with a 4-2 vote. DISCUSSION OF AUDIO/VIDEO REÇORDING OF TOWN COUNCIL MEETINGS Council Member Stein advised that at the February 21, 2022 Town Council meeting she expressed an interest in having all Council meetings recorded and posted to the Town's website and would now like to make a motion to record, both audio and visual, Town Council meetings and post on the Town's website immediately. Mayor Neal advised that the Town does not have the equipment to do this at this time; one reason for moving the meetings to the Karl T. Pernell Public Safety Complex was to improve the audio. Mayor Neal suggested that the Council could look at the cost of the equipment for next year's budget. Council Member Clancy seconded Council Member Stein's motion. Council Member Stewart stated that she believes that it would be more appropriate to address this topic at the planning workshop in February 2023. She advised that the minutes are already on the website and stated that there is no effort being made to limit public access. Council Member Stein's motion passed with 2 objections. 5. ADMINISTRATORS REPORT Interim Town Administrator Jon Barlow reviewed his written report including a reminder about a planned complete electrical outage for Duke Energy to replace substation equipment, the appraisal report for the Workspace property at 109 N Church St., and approval of a revolving loan with DEQ for the N Main St waterline project. Mr. Barlow introduced a new development- the Town's wastewater generator is out of service due to a mechanical failure and a rental is being utilized at this time. Two of four gear drives are completely out of commission and must be replaced. All four need to be replaced as soon as possible. Financial Director Sean Medlin passed out information that he had gathered on funding options including a quote to replace all four gear drives at a cost of $660,155.39. Since the deadline to apply for the last grant funding round just ended, the next round will take place in April 2023 with the award taking place in July. The current equipment is beyond its useful life. Mr. Medlin stated that the remaining ARPA funds could be used to fund the replacement oftwo oft the gear drives and securing a loan for the other two may be the best option. Council Member Dickerson made a motion to use the remaining ARPA funds to replace the two gear drives that are completely out of commission; seconded by Council Member Clancy. The motion passed without objection. MAYOR'S REPORT Mayor Neal reported that he had visited several senior citizens during the month. Mayor Neal stated that he had attended the InterFaith Council meeting on September 28, 2022. He had met with Safespace representatives to discuss safety and Domestic Violence issues. On October 1, 2022 Mayor Neal attended Maudefest at Louisburg College and was thought that it was very enjoyable. POLICE REPORT Council Members took this item for information. Chief Jason Abbott presented a comprehensive overview of the Louisburg Police Department. A copy of his report is attached. FIRE REPORT Council Members took this item for information. PUBLIC COMMENTS Mayor Neal opened the meeting for public comment allowing citizens a maximum of three (3) minutes to speak. o. Mr. Bobby Cooper of 701 N Main Street reinforced the need for audio and visual recording of the Town Council meetings. He expressed that he feels that the Town needs to sell some of the property that is owned by but not used by the Town. COUNCIL COMMENTS Mayor Neal called for any comments by Council Members. Council Member Stewart advised that she had attended the District 5 Open House in Durham. She encouraged everyone to attend upcoming meetings transportation projects would be the topic noting that Franklin County is in the same district as Raleigh and Durham. Council Member Dickerson commended Chief Abbott on his 27 years of service and stated that he is one of the best Police Chiefs that he has ever known. He urged the Town to get the salaries of police officers in line with other departments SO that Louisburg can retain their officers. Council Member Stein reminded everyone to make plans for the Old Town Christmas Tour in December. She reminded the citizens to check their smoke alarm for Fire Prevention Week. She commented on Halloween and Trick or Treating on October 31 and lastly, she acknowledged the Veteran's Day Celebration to express appreciation to all who have served. Council Member Russell thanked Chief Abbott for the well-thought-out presentation. Council Member Stewart made a motion to move into Closed Session; seconded by Council Member Russell. Motion carried. CLOSED SESSION Council Member Clancy made a motion to return to Regular Session; seconded by Council Member Stewart. Motion carried. ADJOURNMENT Mayor Neal stated that no action was taken in Closed Session. Council Member Russell made a motion to adjourn with Council Member Stein giving a second. Motion passed without objection. Submitted dow WVogpna Lori Rogers, Temporary Town Clerk 7. LOUISBURG TOWN COUNCIL SPECIAL CALLED MEETING MINUTES The Louisburg Town Council met on Monday, October 31, 2022, at 10:00 AM in the Board Room at 110 W. Nash Street. Mayor Neal called the meeting to order at 10:02 AM. Council Members Present: Mayor Christopher Neal, Councilman Tom Clancy, Councilman Bobby Dickerson, Councilman Mark Russell, Councilwoman Silke Stein, Councilwoman Emma Stewart. Council Member on the phone: Councilwoman Betty Wright Staff Members Present: Planning & Zoning Administrator Philip Slayter Interim Human Resources Director Virginia Jones Assistant Planning & Zoning Administrator Amy Weiser Invocation: Mayor Neal 1. Presentation Planning & Zoning Administrator Philip Slayter updated Town Council on the South Elm and South Church Street Sidewalk Project and requested approval of a Resolution accepting a project change order in the amount of $9,776.00. See attached exhibit. Council members requested staff research the possibility of allowing parking on one side of the street. It was noted that as it is parking on both sides of the street presents a hazard for fire trucks and EMS. Councilwoman Stein recommended having a discussion with the fire department. Councilwoman Stewart recommended including surrounding churches in the discussion. Action: Mover: Councilman Clancy moved to approve the Resolution for the Special Change Order fori the south Elm and South Church Street Sidewalk Project. Seconder: Councilwoman Stein. Vote: Motion approved 7-0. 2. New Business Planning & Zoning Administrator Philip Slayter introduced the Town's new Assistant Planning & Zoning Administrator Amy Weiser who started October 31, 2022. Councilmembers welcomed Ms. Weiser to the Town of Louisburg. 3. Other Business Closed session NCGS 143-318.11 (a) (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public 8. officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting. ACTION: Mover: Councilwoman Stewart made a motion to go into closed session at 10:19 AM for the following item: Closed Session - NCGS 143-318.11(a/16) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority. for the appointment or discharge or removal shall be taken in an open meeting. Seconder: Councilman Mark Russell Vote: Motion approved 7-0. Town Council reconvened from closed session at 4:12 PM. Mayor Neal announced that during the closed session Town Council interviewed Town Clerk/Administrative Assistant candidates and announced the next Town Administrator would be Steven Hicks. 4. Adjournment Mover: Councilman Clancy moved to adjourn at 4:15 PM. Seconder: Councilwoman Stein Vote: Motion approved 7-0. Minutes Prepared By: Virginia H. Jones Interim Human Resources Director 9. MINUTES SPECIAL CALLED MEETING LOUISBURG TOWN COUNCIL November 4, 2022 The Town Council met on Friday, November 4, 2022 at 4:30 PM at the Town of Louisburg's Council Chambers, Town Hall. Mayor Christopher Neal, Council Members Bobby Dickerson, Emma Stewart, Silke Stein, Mark Russell and Tom Clancy were present. Council Member Betty Wright was absent. Mr. Slayter stated that a quorum was present following roll call. Others Present: Philip Slayter, Temporary Town Clerk; Ben Williamson, Town Attorney; Cory Thornton and Stacey Woodhouse, GWP Developers, LLC. INVOCATION Mayor Neal gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance to the United States. VOTE TO EXTEND EMPLOYMENT OFFER = POSITION OF TOWN ADMINISTRATOR Mayor Neal began by making a motion to extend an employment offer for the position of Town Administrator to Mr. Steven Hicks. Council Member Stewart gave a second. Following the motion and second, the Mayor asked for any discussion. Council Member Stein asked the Town Attorney, Mr. Williamson, how Mr. Hicks was appointed without a vote at the last Special Called Meeting. Mr. Williamson stated that Mr. Hicks did not have an offer of employment from the Town because there was no vote taken authorizing the offer following closed session on October 31st. Mayor Neal then spoke explaining the process of how Mr. Hicks was chosen. He stated that there was a search conducted with the necessary background investigations, and that there were "no red flags" identified. He further stated that the goal of the process was to find the best candidate for this position, and that when Council last met as a group during the interview session, it was the consensus opinion of those present to reach out to Mr. Hicks as the desired candidate. The Mayor proceeded to describe that steps were taken to examine Mr. Hicks's background; namely, "it was no different than what he felt was done by the City of Newton when Mr. Franklin accepted the job with them. That is Mr. Franklin probably gave references from Louisburg for the Town of Newton to check on, and the same was done in the case of Mr. Hicks". The Mayor went to say, "it was found that Mr. Hicks was an experienced candidate with excellent qualifications, and that while some controversy was reported about the Mr. Hicks' previous employment, Mr. Hicks directly addressed those with the Council which directly speaks to the character oft the man - that he was transparent and upfront about what had happened at those jurisdictions" The Mayor concluded that we (Town Council) should afford him an opportunity to move forward. Following the Mayor's remarks there was no further discussion on the motion. The Mayor called for the vote by roll call to extend an employment offer to Mr. Hicks for the position of Town Administrator. In favor of the motion were Council Member Stewart, Council Member Dickerson and /6. Mayor Neal. Those opposed to the motion were Council Member Clancy, Council Member Stein and Council Member Russell. With a 3-3 tie vote, the motion failed. After the vote, Council Member Dickerson asked the Town Attorney, Mr. Williamson, what was the next step. Mr. Williamson directly replied, "it is still to appoint a town administrator". Then, Council Member Russell spoke expressing his concerns about Mr. Hicks past employment issues as reported in the paper, and what he concluded were disturbing actions Mr. Hicks had taken in those jurisdictions. Council Member Russell concluded his comments by making a motion that the Council appoint Mr. Sean Medlin as the Town Administrator effective at the end of the meeting, and to direct the Town Attorney to coordinate with Mr. Medlin in preparing his employment contract by the next Council meeting. Council Member Stein gave a second. Council Member Russell also requested a roll call vote. With the motion made and second given, the motion was on the floor and the Mayor asked if there was any discussion. Not hearing any comments immediately, Mayor Neal made remarks taking exception to Council Member Russell's characterization of Mr. Hicks's past employment record. Specifically, Mayor Neal recounted that Mr. Hicks was not fired from Fort Royal, VA but left due to ethical issues as a result of being asked to take steps he felt were inappropriate and resulting in him being asked to leave. In turn, Council Member Stewart was recognized. She expressed that while Mr. Medlin was an outstanding financial officer and custodian for the Town's monies, "at this time of change in the Town growth Ifeel that Mr. Hicks would be better qualified to serve the Town". She stated that while Mr. Medlin will likely prevail in this vote and become the next administrator, she remained supportive of Mr. Hicks and his application to the Town. She also added that if Mr. Medlin is chosen, she would not work against his administration of the Town's affairs and wish him well in the new appointment. With no further discussion, the Mayor called for the vote on the motion, "to appoint Mr. Medlin as the Town Administrator effective following this meeting, and direct the Town Attorney to coordinate with Mr. Medlin in preparing his employment contract by the next Council meeting". In favor of the motion were Council Member Clancy, Council Member Russell, Council Member Stein and Council Member Dickerson. Those opposed to the motion were Council Member Stewart and Mayor Neal. With a 4-2 vote in favor, the motion passed. PRESENTATION - DEPOT HILL STUDY BY GWP DEVELOPERS, LLC Mayor Neal recognized Mr. Cory Thornton. In turn, Mr. Thornton handed off the presentation to Mr. Stacey Woodhouse, a partner of GWP Developers. Mr. Woodhouse provided the Council with a short bio of himself as well as introducing in more detail his two other partners, Mr. Cory Thornton and Mr. Michael Hunt. Mr. Woodhouse began by reviewing the steps taken to examine the feasibility of the building as an event space, highlighting that other area facilities were investigated. In each case, revenues and expenses, as well as, operating elements were looked at to see how effective the space was managed and under what management structures they operated. He stated that in almost all cases the rental rates were not sufficient to sustain the façilities; that is create a positive cash flow. He also pointed out that across the sample of facilities there was an absence in using management professionals to properly oversee the building and operations and a reliance on Town staffing. And that in many instances, there was inadequate bookkeeping and an overall lack of sufficient financial documentation, making the task of the examining these facilities more challenging. However, the investigation did reveal a trend among facility owners not ensuring enough resources were placed into these facilities to realistically manage them effectively, much less profitably. He concluded this talking point by saying that everything he said does not take into account any spillover revenue that would come from a new event space in Louisburg, such new businesses that would use it or new external customers that might come once constructed. Mr. Woodhouse then switched discussion points to the subject of market area. He stated that the market area is about 40 miles from Depot Hill in all directions (Report, P.16), and that we would need to look those other facilities that fall within that area. Again, he stressed that while the new facility might be a 'destination" it would still have to compete with those similar facilities within the market area. He then transitioned to construction costs. He stated that GWP estimated the additional cost to complete Depot Hill as proposed (i.e., an event. space with commercial kitchen) is approximately $2.4 M. This would include all site and building work. Separately, it is GWP's recommendation is to establish a mixed-use building with a residential component of 8 dwelling units and a restaurant. The cost of this alternative would be approximately $2.2 M. He then stated that should the Town seek to sell the property "as is", he estimated that it would generate about $200,000; whereas, ifthe Town used the property and building as an equity position and partnered with a developer, it might be valued at $400,000 for which the Town would be paid back over some loan period. He then described a similar situation in Warrenton where a comparable building was recently purchased which was in better shape than Depot Hill and it sold for $250,000. He then returned to GWP's recommendation which was to repurpose the building to a residential use of 8 units with a restaurant which he felt would create a cash flow positive use. He also stated that if the Town went in the other direction and decided to create the event space, it would make more sense to hire a professional company to run it and not attempt to use Town staff. He pointed out that it would better from a liability and management standpoint to take this approach. This concluded his remarks. Council Member Stewart suggested that the Town offer a public hearing on any proposed use of the building given the significance of the decision and allow people to weigh in. Mr. Woodhouse said GWP Developers would gladly offer to be present in any public forum the Town wanted to help explain their recommendations. Council Member Stein asked staff if there was any deadline on the use oft the state and federal grant money given to Depot Hill. Mr. Slayter stated no, he did not believe that to be the case. Ms. Monique Wilkins, Town Economic Development Coordinator addressed the Phase I Brownfields work currently underway which would investigate what, if any, environmental issues were present on site. Council Member Russell supported the proposal of holding a public hearing and asked Mr. Woodhouse if GWP could provide a "high level" or general summary of their report for the benefit of the public. Mr. Woodhouse said yes. Mayor Neal made the suggestion that perhaps a subcommittee of Council be created to assist GWP with their presentation and staging of the public hearing. Council Member Dickerson addressed the Council and asked when such a hearing might be held. Mr. Woodhouse interjected that it would be best to wait until the Brownfields Phase I Assessment is complete, as its findings may affect the cost ofthe project and potential use of the site. Council Member Stein added that perhaps after the first of the new year. Council Member Stein then asked Mr. Slayter how much money has the Town placed into the project to date. Mr. Slayter replied, approximately $774,000". Mr. Woodhouse remarked that while the construction estimates were large that he thought savings were available as the estimates were made on the high end to be conservative, particularly as construction costs may drop in the six months. Council had no further questions. la. ADJOURNMENT Council Member Russell made a motion that the meeting be adjourned; seconded by Council Member Clancy. The motion passed without objection. Philip Slayter, Vemporary Town Clerk 13. iii ona m - LOUISBURG Charming Since 1779 Proclamation WHEREAS, Ryan Douglas Murray has faithfully served the citizens of the Town of Louisburg in the Electric Department as Superintendent; and WHEREAS, Ryan Douglas Murray has successfully completed the terms of apprenticeship in accordance what the law and standards of the State of North Carolina in the trade ofPower Line Technician; and NOW THEREFORE, BE IT PROCLAMED, that the Town Council of the Town of Louisburg extends its highest honor and congratulations to Ryan Douglas Murray for his outstanding completion ofPowerline Technician and service to the public good for the citizens of the Town ofLouisburg. Presented the 21th day of November, 2022 The Honorable Christopher Neal- Mayor Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 I4. TOWN LOUISBURG III NO RTH CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Mayor Christopher L. Neal DATE: November 16, 2022 RE: Future Appointments to Boards and Commissions BACKROUND: Historically, it has been the privilege of the Office of Mayor to make appointments to the Town's various Boards and Commissions. As part of my efforts to diversify and encourage a broader cross section of the Town's residents to engage in civic affairs, I would like to offer to the Town Council that beginning in the new year, the Town formally advertise all future vacancies among the various Town Boards and Commissions, allowing our residents to apply for these vacancies. Their application would then be considered by Council and voted upon with the appointee gaining a majority vote of Council. hope Council will find favor with this suggestion and that we, as Council, direct the Administrator to organize this process. COUNCIL ACTION: The Approval of the Resolution to Appoint Mr. Willliam Jones to a second four-year term on the Planning Board will the Mayor's last individual appointment. 15. RESOLUTION NO. 2022-R- [A Resolution to Appoint Members to Board Vacancies] WHEREAS: 1. The Town ofLouisburg Planning Board has one vacancy; and 2. Mr. William Jones seeks re-appointment for another four-year term on the Planning Board; and 3. The Mayor favorable recommends to the Town Council that Mr. Williams be reappointed for a second term on the Planning Board; and 4. The Town of Louisburg Mayor and Town Council are the appointing authority for its Boards and Commissions. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Town Council hereby appoints Mr. William Jones to a second four-year term of office on the Planning Board. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE /6. TOWN LOUISBURG III NOI R TH CAROLIT N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: November 16, 2022 RE: Economic Development Strategic Plan REQUEST: Approve Resolution Adopting Economic Development Strategic Plan BACKROUND: In May 2021, Electricities approached the Town with updating the previous 2017 edition of the Town's Economic Development Strategic Plan, a planning document they prepared on the Town's behalf as a free service to their membership. From 2019 thru 2020, Electricities had prepared an Action Plan to facilitate the Plan's mplementation. In the interim, the Town implemented numerous items from that document such as placing hanging baskets along Main Street; securing Brownfields grant funding and conducting specialized studies addressing parking and downtown hotel locations among others. Because the 2017 document was approaching it's 5-year horizon, Electricities reached out to update the 2017 Plan as well as complimentary with the Town's other planning initiatives, notably the 2030 Comprehensive Plan. Using input from staff and the former Comprehensive Plan's Advisory Committee, Electricities consultant, Creative Consulting completed the document and submitted to the Town for action. While the Plan is not legally binding it helps with securing grants and providing guidance for economic development actions. STAFF RECOMMENDATION: At the November 10th meeting, the Planning Board reviewed the document and concluded it was consistent with the 2030 Comprehensive Plan and recommended its adoption. COUNCIL ACTION: Approve the Resolution 17. RESOLUTION NO. 2022-R- [A Resolution To Adopt The 2022 Louisburg Economic Development Strategic Plan] WHEREAS: 1. The Town's current Economic Development Strategic Plan was last prepared in 2017 by Electricities, a public power member organization; and 2. The Economic Development Strategic Plan outlines goals and action strategies for the Town to undertake that promote, incentivize and develop new economic activity in the Town; and 3. The 2017 Economic Development Strategic Plan has become dated and requires revision to meet the Town current economic needs and align with the newly adopted 2030 Louisburg Comprehensive Plan; and 4. The purpose of revised Plan will be to aid the Town in its efforts to secure public and private grant funding for it economic development initiatives and provide a stated policy position for the Town's decision-making as it works in coordination with the Town's Comprehensive Plan to effect change in the built landscape; and 5. The preparation oft the 2022 Economic Development Strategic Plan was prepared with staff and local stakeholder input and was favorable recommended for adoption by the Louisburg Planning Board on November 10, 2022. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The 2022 Economic Development Strategic Plan is hereby adopted as the Town's policy for economic development and is to be used as guide for Council in the prioritization of budgetary and capital investment planning. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 18. a - - - / 0 - - - - 19. a S Co - o 4 3 N 20. 2 1. 3 2. 4 23. 5 24, 9 25. / 26. 0 27 - - 2 -- D - 8 6O 28. d0 29 30. 31, - II C 3. a 33. 34. lo 35, 2 A 36. 8 37, 5.7% 4.9% 5.7% 5.0% 6.2% 5 5.0% 6.0% 5.1% 6.5% 4.8% 6.5%: 4.8% 11.8% 19.2% - 11.6% 18.7% 12.1% 11.2% 11.5% 10.1% 12.3% 9.1% 12.3% 10.3% 14.0% 10.8% 12.8% 9.3% 14.69 12.9% 14.0%3 12.2% 10.7% 11.1% 11.9% 12.2% 4.7% 7.1% 6.1% 8.3% 1.4% 3.9% 1.6% 3.9% C 38, a B 39. N 40 N 41 - . 42 N 43. B 44. B HS. N 46. C 47. o 6 48. 0 49. 3 S0, 8 51. 3 & S2. d8 53. 8 S4. 3 2 0 SS. 6 S6. 8 57 0 58. de 59. - a A 60. 2S 6! bd. & 63. 64. de 65. - - 66. d& 67 5 ) 3 : f 3 1 f d& 68. 0 69 - 5 70. 33 / 0 Ta. 9 73. Windjam Companies 2046 Energy Drive Apex, NC 27502 . 919-868-4924 . wwwwindpncompaneson November 10, 2022 Philip Slayter Planning & Zoning Administrator Town Of Louisburg 110 W Nash St. Louisburg, NC 2754 RE: Annexation Petition College Park PDD Mr. Slayter: I write as counsel for the Merit Group, LLC and for MV Acquisitions, LLC - collectively the owners of the real property included in the referenced project. The owners hereby respectfully request annexation of a portion of the project contiguous to the corporate limits of the Town of Louisburg as shown on the attached Annexation Plat and being described as 2.337 acres and labeled "AREA TO BE ANNEXED". For reference, the Plat has been reviewed and approved by both Franklin County and the Town of Louisburg. We acknowledge and agree that pursuant to the recent rezoning of the owners' property, the vested rights acquired per NC General Statutes and your ordinances are identified as those pertaining to the Planned Development District (PDD) which shall be applied to the parcel being annexed as it is applied to the entire project including all parcels described on the Annexation Plat and designated as Parcel #s: 017537, 046687, 015859, 047286, 047287 and 047288. Thank you for your consideration. We look forward to confirmation of the annexation. Sincerely, JenpiferD. Scott, Esqx. General Counsel 74. (H01 DHG 3SVe 18 303100) SIREET 50 pUBuC R/W à N. MAIN CH s.0e8707 178.77 - 0081.67 LEoe Bs a - a a e e * s a a e à > a sgde (oz) CBOVN ON aNo HON aldoav Ist Sy * 3 8 B Suge 43 BahEkSaPiSES a3e SSSUF 171.117 @ - - 9 5 5 9 1 € 33 KL I 5 Bys E de E8 3 g E 9 28335 *2 B E4 - 5 - 2 28 €S 8 3 E de 8 B a 5 & I a 5e a de E & 6 E A 4 X da # 29 g % P - SON 24 a H 0 GRe I S / / S 1 N 8R NS / - B M a 55 8 - o S @ ERLS 33 3 de H5 6 D s N 2 a 9 a 6 8 - E 6 8 E f 5 E aN 1 - spoad Je A PEBEBETENEES, 75. RESOLUTION NO. 2022-R- [A Resolution Directing The Town Clerk To Investigate The Sufficiency Of A Petition For An Annexation] WHEREAS: 1. A petition was received on November 11, 2022, requesting the annexation of a portion of parcel contiguous to Town limits described in said Petition as College Park located the 700 Block, North Main Street, Louisburg, NC, 27549, be annexed into the Town ofLouisburg (Franklin County Tax Property Identification Number: 2805-69-7100; Parcel ID 017537). 2. Said Petition has been received by the Town Council of the Town of Louisburg, North Carolina; and 3. NCGS 160A-58.2, as amended, provides that the sufficiency oft the Petition shall be investigated by the Town Clerk before further annexation proceedings may take place; and 4. The Town Council of the Town ofLouisburg deems it advisable to proceed in response to this request for annexation. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Town Clerk is hereby directed to investigate the sufficiency oft the above described Petition and to certify as soon as possible to the Town Council the result of her investigation. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 76. TOWN LOUISBURG III NOI RT H CAROLII N A Charming Since 1779 TO: TOWN COUNCIL FROM: Monique Wilkins, Economic Development Coordinator DATE: November 21, 2022 RE: Streamflow Rehabilitation Assistance Program (StRAP) REQUEST: Award Final Bid for Vegetative Debris Removal for StRAP. BACKROUND: The Town of Louisburg is bisected by the Tar River and an increase in large storm events and associated flooding has caused the banks of the Tar River to erode and undermine the Town's existing sanitary sewer lines between South Main Street and South Bickett Boulvard. The sewer line serves as the primary sanitary sewer line to the Town's wastewater treatment plant and its protection is critical to preventing further degradation to the already impacted habitat. The Town of Louisburg has adopted a proactive approach to repair the eroding banks, stabilize the sewer system, and revitalize the area along the riverbank with a new greenway. In 2021, the Town of Louisburg engaged an engineer to complete the design work for a bank stabilization, sewer rehabilitation and greenway project that will stabilize the existing bank, preserve the sanitary sewer lines and construct a new greenway along the river. The Town of Louisburg applied for a grant with the North Carolina Department of Agriculture and Consumer services under the Division of Soil & Water Conservation and was awarded June 2022 in the amount of $257,769.00 for the project of Streamflow Rehabilitation Program (StRAP) to remove a large dam of vegetative debris that has accumulated from Biddle Street Bridge to Main Street Bridge which is approximately 6,450 linear feet. COUNCIL ACTION: Approval of Resolution directing the Administrator to execute a contract with TRC Professional Engineering and Consulting Services. 77. RESOLUTION NO. 2022-R- [A Resolution to Award the Final Bid for the Streamflow Rehabilitation Assistance Program (StRAP)] WHEREAS: 1. The Town of Louisburg is bisected by the Tar River and an increase in large storm events and associated flooding has caused the banks of the Tar River to erode and undermine the Town's existing sanitary sewer lines between South Main Street and South Bickett Boulvard; and 2. The sewer line serves as the primary sanitary sewer line to the Town's wastewater treatment plant and its protection is critical to preventing further degradation to the already impacted habitat; and 3. The Town of] Louisburg applied for a grant with the North Carolina Department of Agriculture and Consumer services - under the Division of Soil & Water Conservation and was awarded $257,769.00 for the project of Streamflow Rehabilitation Program (StRAP) to remove a large dam of vegetative debris that has accumulated under the Main Street Bridge; and 4. That the Town ofLouisburg solicited bids for qualifications for Streamflow Rehabilitation Assistance for vegetative debris. The StRAP Project received one bid from TRC Professional Engineering and consulting services.; and 5. That TRC Professional Engineering and Consulting services met the qualifications covered in the RFQ and is recommended by staff for award. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. TRC. Professional Engineering and Consulting services request meets qualifications and is the only bid received; and 2. The Town Administrator is hereby directed to execute a contract for the Streamflow Rehabilitation assistance program for vegetative debris removal. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 76. LOUISBURG: NORTH CAR OLIN A Charming Sine 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's Report Date: November 21, 2022 Your financials are attached. The planned electrical outage on October 28, 2022 went well with minimal issues. Please note that we have a considerable number of road cuts throughout Town. We annually use Powell Bill funding to make repairs for which have recently engaged Calvin Ray Paving to begin that work. We estimate the start date to begin around the first of December. The meeting this evening will be recorded in audio only. And while Council voted for both audio and video recording last month, staffis working to provide adequate video with sound clarity and will develop a solution by the next regular meeting. Regarding the generator at the sewer plant, technicians have been on site still assessing the generator. I will keep you posted as additional information is available. The rotor tubes for the sewer plant have been ordered and are scheduled to be installed approximately mid-December. As ai result of a recent fire in Town, the Fire Department went out in the affected area on November gth initiating a campaign involving door to door assessments of working smoke alarms. This is an effort that the fire department will continue to pursue in the future. The position of Finance Director will be posted within the coming week. Town Hall will be closed in observance of Thanksgiving on Thursday and Friday November 24th and 25th. Happy Thanksgiving! The Fire Department will hold its annual holiday party for the paid staff and volunteer fireman on Saturday, December 3, 2022. (919) 496-4145 * FAX (919) 496-6319 * medingtomotoasbupeon 79. I LOUISBURG NORTH CAROLINA Charming Since 1779 Iwould like to take this opportunity to thank Ryan Murray and the Electric staff on working relentlessly to restore power on Friday at the intersection of Hwy 56 West and 401 South. Lastly, I would like to take this opportunity to thank the Mayor and Council for allowing me to serve as the Town Administrator. Ilook forward to working with each ofyou as we work to move Louisburg forward. Also, I would like to thank the Staff for their continuous support and dedication to the Town and the citizens ofLouisburg. (919) 496-4145 * FAX (919) 496-6319 * madingtomploushupeon 86. Notes to the Financial Statements for the month of October 2022 reflect the following: General Fund: REVENUES The following revenues were received in the month ofOctober. Tax Levy funds received from the County totaling $809,465.93. Late Fees related to Sanitation totaled $1,199.42. The funds related to this charge are found under the Miscellaneous Account. Sanitation charges for the month are within line of the expected running rate of $36,130.00. This mount will fluctuate due to customers moving in and out oft the district. Local Option Sales Tax totaled $61,222.71. Fire District Tax received from the County totaled $185,915.85. - Event Series revenues totaled $120.00. - Workspace - Louisburg revenues totaled $850.00. Posted Transfer from Electric Fund to General Fund and PILOT totaling $34,072.33. EXPENDITURES The expenditures below represent highlights for the month ofOctober. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. Purchased 915 N Main St (Paige Allen Strickland Revocable Trust) totaling $59,511.03. - Workspace - Louisburg expenses totaled $565.72. * Economic Development expenses totaled $2,450.33. * Brownfields expenditures totaled $3,858.50. - Code Enforcement expenditures totaled $1,957.50. - Historic Preservation expenses totaled $3,487.50. - Capital Outlay expenses (Fire Equipment) of $42,861.40. - Lease payment made on Trash truck totaled $4,953.62. Event Series expenditures totaled $2,774.59. Electric Fund: REVENUES The following revenues were received in the month ofOctober. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $435,837.83. Late Fees related to Electric totaled $5,011.75. The funds related to this charge are found under the Miscellaneous Account. 81 EXPENDITURES The expenditures below represent highlights for the month of October. Purchase of Power totaled $338,232.07. - Annual Lease payment on Bucket Trucks totaled $118,869.42. - Code enforcement expenditures totaled $1,957.50. Posted Transfer from Electric and PILOT to the General Fund in the amount of $34,072.33. Overall, salaries and benefits are trending as budgeted with minor exceptions. Water Fund: REVENUES The following revenues were received in the month ofOctober. Water Sales including Bulk Sales totaled $137,263.20. Late Fees related to Water totaled $1,698.83. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of October. Chemical expenditures totaled $21,070.51. 4 AIA Grant expenses totaled $23,000.00. Overall, salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. Sewer Fund: REVENUES The following revenues were received in the month of October. Sewer revenues totaled $103,692.42. Late Fees related to Sewer totaled $2,215. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month ofOctober. AIA expenses totaled $20,250.00. Salaries and benefits are trending as budgeted with minor exceptions. All remaining expenditures were normal operating expenditures. 82, TOWNHLQUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Cimiglimel79 FISCAL YEAR ENDING June 30, 2023 Reporting Period: October 31, 2022 OUR CASHINRESERVES. OUR CASHF FLOWS. Balances on October 31, 2022, in whole dollars Comparison of FYTD % CASH & INVESTMENTS BY FUND GENERAL FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % GENERALF FUND Fiscal Year Budget $ 4,081,291 $ 4,078,797 Oct-21 Oct-22 Revenues Fiscal Year to Date 2,385,659 58.30% 58.49% Operating $ 1,769,889 $ 870,752 Expenses Fiscal Year to Date 1,913,828 33.76% 46.92% Powell Bill 85,056 81,384 ELECTRIC FUND REVENUES & EXPENSES Fiscal' Year Budget $ 7,883,412 $ 7,475,730 TOTAL GENERALI FUND $ 1,854,945 $ 952,136 Revenues Fiscal Year to Date $ 2,458,887 29.39% 32.89% Expenses Fiscal Year to Date $ 2,699,950 30.73% 36.129 OTHER FUNDS Oct-21 Oct-22 WATER FUND REVENUES & EXPENSES General $ 2,103,428 $ 2,459,832 Fiscal Year Budget $ 1,505,000 $ 1,877,071 Revenues Fiscal Year to Date $ 654,699 41.78% 34.88% Electric Fund $ 2,534,378 $ 2,542,750 Expenses Fiscal Year to Date $ 456,517 26.74% 24.32% Rate Stabilization $ 8,035 $ 8,109 SEWER FUND REVENUES & EXPENSES Fiscal Year Budget $ 1,583,358 $ 1,696,295 Water Enterprise $ 450,927 $ 453,575 Revenues Fiscal Year to! Date $ 534,110 38.06% 31,49% Expenses Fiscal Year to! Date $ 428,568 28.10% 25.26% W/S Capital Reserve $ 7,721 $ 7,747 POLICE SEPARATION ALLOWANCE FUND Police Separation $ 163,264 $ 164,114 Fiscal Year Budget $ 18,700 $ 18,700 Revenues Fiscal Year to Date $ 4,674 33.33% 25.00% Sewer $ 274,679 $ 273,884 Expenses Fiscal Year to Date $ 4,674 33.33% 25.00% TOTAL OTHER FUNDS 5 5,542,432 $ 5,910,010 SEWER FUND DEBT SERVICE TOTAL CASH & INVESTMENTS TOWN-WIDE Fiscal Year Budget $ 37,890 $ 37,890 Oct-21 Oct-22 Revenues Fiscal Year to Date $ 0.00% 0.00% ALLI FUNDS $ 7,397,378 $ 6,862,146 Expenses Fiscal Year to Date 5 0.00% 0.00% SPECIFIC REVENUE COLLECTIONS. ATA GLANCE.. OUR PROPERTY VALUES... Comparison of FY% PROPERTY VALUATION TAXI RATE TAXLEVY Prior Current Property Valuation $ 305,612,507 0.45 $ 1,375,256 ADI VALOREM PROPERTY TAX FY% FY% Less: Estimated Uncollectible $ (13,753) Fiscal Year Budget $ 1,367,883 $ 1,361,504 Total Town $ 305,612,507 0.45 $ 1,361,504 Revenues this Month $ 809,466 4.10% 59.45% Revenues FYTD $ 840,028 59.85% 61.70% EXPENDITURESATAG GLANCE... SALES & USE TAX Fiscal Year Budget $ 580,000 $ 700,695 Comparison of Monthly Expenses Revenues this Month $ 61,223 10.01% 8.74% GENERALI FUND Fiscal Year This Month's Expenses Revenues FYTD $ 246,609 39.69% 35.19% DEPARTMENTS 22-23 Budget Prior FY Current FY FRANCHISE TAX Gov. Body/Admi/Planning $ 699,998 $ 152,328 $ 592,940 GENERAL FUND Police/School Resource Off $ 2,042,749 $ 576,498 $ 630,424 Fiscal' Year Budget $ 310,000 $ 273,708 Fire/Training Center $ 832,207 $ 234,270 $ 315,503 Revenues this Month $ 65,696 0.00% 24.00% Street $ 644,614 $ 218,758 $ 163,873 Revenues FYTD $ 65,696 21.04% 24,00% Solid Waste $ 458,321 $ 109,395 $ 127,781 ABCSTORE Recreation S 255,974 $ 92,880 $ 87,981 Fiscal Year Budget $ 160,000 $ 175,000 4,933,863 $ 1,384,130 $ 1,918,502 Revenuesi this Month $ 0.00% 0.00% ELECTRIC FUND RevenuesF FYTD $ 0.00% 0.00% GB/Admir/Pamning/Bus Off $ 838,753 $ 266,154 $ 303,486 FIRE DISTRICTTAX Operations 7,282,111 $ 2,156,422 $ 2,396,464 Fiscal Year Budget $ 365,440 $ 384,726 > 8,120,862 $ 2,422,576 $ 2,699,950 Revenuest this Month $ 185,916 3.91% 48.32% WATER FUND Revenues FYTD $ 199,008 59.74% 51.73% GB/Admin/Paning/Bus: Off $ 248,587 $ 74,153 $ 62,908 SANITATION Water Treatment $ 1,019,732 $ 193,282 $ 232,555 Fiscal Year Budget $ 385,000 $ 433,560 Water Distribution $ 617,233 $ 134,994 $ 161,054 Revenues this Month $ 31,437 8.41% 7.25% 1,885,552 $ 402,429 $ 456,517 RevenuesFYTD $ 139,758 33.81% 32.24% SEWER FUND SCHOOL RESOURCE CONTRIBUTION GB/Admi/Pamning/Bus Off $ 228,284 $ 72,474 $ 62,064 Fiscal Year Budget $ 140,000 $ 140,000 Wastewater Plant/Debt Ser $ 956,343 $ 246,195 $ 228,916 Revenues this Month $ 0.00% 0.00% Wastewater Collection $ 549,558 $ 126,269 $ 137,589 Revenues FYTD $ 23,333 41.67% 16.67% $ 1,734,185 $ 444,938 $ 428,568 83. it : m - LOUISBURG Cammins Since 1779 November 10, 2022 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: October Financials Tom, Attached are the October 2022 Financials for the Louisburg ABC Store. For the month of October, total sales including MB sales totaled $224,928.06. Sales are up 1.57% compared to October 2021. The reporting to the ABC Commission did not include a sale made to Moore County ABC Board. Therefore, the numbers reported do not match the ABC Board Monthly Sales Summary. Total cost of Sales amounted to $130,051.02 in October, leaving a gross profit of $94,878.35. Operating expenses, including depreciation, law enforcement and alcohol education totaled $80,107.65. Distribution to the Town for the month totaled $13,937.37. Please let me know if you have questions. Sean Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 84. 5 5 5 - 5 6 6 6 6 6 6 6 8 6 0 6 6 6 6 6 8 6 6 6 6 6 6 0 6 6 6 6 5 0 0 6 85. 0 3 5 0 0 0 0 0 6 6 6 5 5 0 5 0 0 0 0 5 4 6 6 6 6 6 & 6 6 6 6 8 8 6 6 6 6 6 0 6 0 6 6 6 6 6 6 6 6 6 86 5 0 6 5 5 6 5 0 6 0 6 0 0 6 1 - 3 6 0 0 6 6 0 0 8 6 8 8 6 8 6 6 8 0 0 0 0 0 0 - 6 6 6 0 6 6 6 37 5 0 5 5 5 0 0 0 0 0 6 6 6 6 6 0 5 0 0 6 6 6 8 6 B 8 8 e 6 6 6 6 6 8 6 6 6 6 6 6 0 0 6 0 0 86. 0 6 6 6 6 6 6 6 6 6 6 6 6 0 6 6 6 6 6 6 6 6 6 6 6 6 0 0 6 0 5 69 - 5 0 6 6 6 8 6 6 6 6 6 6 6 6 6 0 0 0 0 ir LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Four Months Ended October 31, 2022 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 217,406.71 96.66 $ 834,237.51 96.45 Mixed Beverage Sales 7,521.35 3.34 30,692.14 3.55 Interest Income 1.31 0.00 3.79 0.00 TOTAL INCOME 224,929.37 100.00 864,933.44 100.00 COST OF SALES Purchases 124,899.67 55.53 451,778.74 52.23 Bailment 4,037.00 1.79 11,778.25 1.36 Surchage 1,114.35 0.50 4,357.35 0.50 TOTAL COST OF SALES 130,051.02 57.82 467,914.34 54.10 GROSS PROFIT 94,878.35 42.18 397,019.10 45.90 OPERATING EXPENSES Salaries 15,445.50 6.87 62,637.83 7.24 Professional Services 0.00 0.00 226.00 0.03 Payroll Tax 1,327.05 0.59 12,158.27 1.41 Retirement 2,402.12 1.07 8,891.90 1.03 Law Enforcement 1,665.52 0.74 8,392.23 0.97 Alçohol Education 777.24 0.35 3,916.37 0.45 Postage 21.87 0.01 269.95 0.03 Telephone/iternet 385.38 0.17 1,194.93 0.14 N.C. Beverage Tax 47,038.05 20.91 188,249.05 21.76 Utilities 343.69 0.15 1,418.84 0.16 .05 Rehab Tax 616.34 0.27 2,370.29 0.27 M/B Tax - NCDR 689.00 0.31 2,830.00 0.33 Bank Charges 2,662.99 1.18 10,845.17 1.25 6 2/3% Mixed Bev Tax 68.88 0.03 283.04 0.03 Store Supplies 1,888.67 0.84 5,481.37 0.63 Maintenance 995.54 0.44 2,662.17 0.31 Insurance - General 427.83 0.19 1,996.32 0.23 Group Insurance 2,707.26 1.20 10,829.04 1.25 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 91. LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Four Months Ended October 31, 2022 Current Period Year To Date Amount Percent Amount Percent Travel/Convention 125.00 0.06 $ 2,310.19 0.27 Depreciation 519.72 0.23 2,078.88 0.24 TOTAL OPERATING EXPENSES 80,107.65 35.61 329,041.84 38.04 INCOME BEFORE DISTRIBUTION 14,770.70 6.57 67,977.26 7.86 Distribution To Town 13,937.37 6.20 64,643.93 7.47 INCOME AFTER DISTRIBUTIONS $ 833.33 0.37 $ 3,333.33 0.39 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 92. LOUISBURG ABC BOARD BALANCE SHEET October 31, 2022 ASSETS CURRENT ASSETS Cash In Bank 6 203,067.77 Certificate of Deposit 48,016.69 Certificate of Deposit 4,000.00 Change Fund 2,000.00 Investment Account 108,265.86 Petty Cash 25.00 Inventory 262,676.05 Prepaid Insurance 2,820.31 Prepaid Maintenance 950.02 TOTAL CURRENT ASSETS 631,821.70 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (176,484.86) TOTAL NON-CURRENT ASSETS 33,897.88 TOTAL ASSETS $ 665,719.58 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 696,601.58 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 93. LOUISBURG ABC BOARD BALANCE SHEET October 31, 2022 LIABILITIES Accounts Payable $ 191,826.86 Net Pension Liability 26,217.00 Beverage Tax Payable 47,780.00 Retirement Payable 2,163.26 FICA 5,055.14 Medicare 1,146.02 Federal Withholding 4,695.00 Reserved For Law Enforcement 8,392.23 Reserved For Alcohol Rehab 3,916.37 Surplus Due Town 64, 643.93 TOTAL LIABILITIES $ 355,835.81 RETAINED EARNINGS Retained Earnings 337,432.44 Current Earnings 3,333.33 TOTAL RETAINED EARNINGS 340,765.77 TOTAL LIABILITIES AND RETAINED $ 696,601.58 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 94, LOUISBURG ABC BOARD Bank Reconciliation Worksheet October 31, 2022 Client No: LSBGA Page 1 101 Cash In Bank Disb Jn!:CD Recpt Jn!:CR General Ledger Bank 171,953.49 Beginning GL Balance 239,364.04 Cash Receipts 147,880.32 Cash Disbursements -60,369.44 Adjustments 203,067.77 Ending GL Balance 225,943.20 Ending Bank Stmnt Balance Add Outstanding Receipts 10/31/22 2,837.32 2 GL TO RECORD CASH SALES 10/31/22 5,014.45 2 GL TO RECORD CASH SALES 10/31/22 2,759.59 2 GL TO RECORD CASH SALES 10,611.36 Total Outstanding Receipts Less Outstanding Checks 03/07/22 2,489.99 30692 CF CARDINAL INNOVATIONS 03/07/22 03/07/22 3,762.26 30693 CF CARDINAL INNOVATIONS 03/07/22 09/08/22 138.52 31396 CF BURNETTE, JAMES R. 09/08/22 09/08/22 138.52 31398 CF CLANCY, THOMAS J. 09/08/22 10/13/22 138.52 31509 PR BURNETTE, JAMES R. 10/13/22 138.52 31511 PR CLANCY, THOMAS J. 10/18/22 1,039.14 31527 GL CAMPARI AMERICA 10/28/22 170.47 31563 PR BROWN, KATTIE P. 10/31/22 608.00 31568 GL NC DOR 10/31/22 774.95 31569 GL PRUDENTIAL RETIREMENT 10/31/22 253.15 31570 GL NORTH CAROLINA PAPER, INC 10/31/22 39.50 31571 GL QUENCH 10/31/22 493.06 31572 GL AFLAC 10/31/22 497.87 31573 GL PETTY CASH 10/31/22 152.96 31574 GL POS SUPPLY SOLUTIONS 10/31/22 550.00 31575 GL MURRAY'S ALL TYPE HIGH PRESSURE CLEANING 10/31/22 136.59 31576 GL TRUIST 10/31/22 616.34 31577 GL FRANKLIN COUNTY FINANCE 10/31/22 68.88 31578 GL NC DHHS 10/31/22 14,422.27 31579 GL NC DOR 10/31/22 6,857.28 31580 GL RUSTIC BUILDING SUPPLY 33,486.79 Total Outstanding Checks 95. LOUISBURG ABC BOARD Bank Reconciliation Worksheet October 31, 2022 Client No: LSBGA Page 2 01 Cash In Bank Disb Jnl:CD Recpt Jn!:CR General Ledger Bank 203,067.77 Adjusted Bank Balance 126,688.87 Total Cleared Debits 253,979.96 Total Cleared Credits %. LOUISBURG ABC BOARD Bank Reconciliation Report October 31, 2022 Client No: LSBGA Page 1 101 Cash In Bank Bank Statement Bank Statement Ending Balance 225,943.20 Outstanding Receipts 10,611.36 Outstanding Checks -33,486.79 Adjusted Bank Balance 203,067.77 General Ledger Beginning GL Bank Balance 171,953.49 Cash Receipts 239,364.04 Payroll Disbursements 11,285.50 Other Disbursements -136,594.82 Total Cash Disbursements -147,880.32 Adjustments -60,369.44 Ending GL Balance 203,067.77 97. LOUISBURG ABC BOARD Bank Reconciliation Report October 31, 2022 Client No: LSBGA Page 2 101 Cash In Bank Amount Ref From Date Description Outstanding Receipts 2,837.32 2 GL 10/31/22 TO RECORD CASH SALES 5,014.45 2 GL 10/31/22 TO RECORD CASH SALES 2,759.59 2 GL 10/31/22 TO RECORD CASH SALES 10,611.36 Total Outstanding Receipts Outstanding Checks 2,489.99 30692 CF 03/07/22 CARDINAL INNOVATIONS 3,762.26 30693 CF 03/07/22 CARDINAL INNOVATIONS 138.52 31396 CF 09/08/22 BURNETTE, JAMES R. 138.52 31398 CF 09/08/22 CLANCY, THOMAS J. 138.52 31509 PR 10/13/22 BURNETTE, JAMES R. 138.52 31511 PR 10/13/22 CLANCY, THOMAS J. 1,039.14 31527 GL 10/18/22 CAMPARI AMERICA 170.47 31563 PR 10/28/22 BROWN, KATTIE P. 608.00 31568 GL 10/31/22 NC DOR 774.95 31569 GL 10/31/22 PRUDENTIAL RETIREMENT 253.15 31570 GL 10/31/22 NORTH CAROLINA PAPER, INC 39.50 31571 GL 10/31/22 QUENCH 493.06 31572 GL 10/31/22 AFLAC 497.87 31573 GL 10/31/22 PETTY CASH 152.96 31574 GL 10/31/22 POS SUPPLY SOLUTIONS 550.00 31575 GL 10/31/22 MURRAY'S ALL TYPE HIGH PRESSURE CLEANING 136.59 31576 GL 10/31/22 TRUIST 616.34 31577 GL 10/31/22 FRANKLIN COUNTY FINANCE 68.88 31578 GL 10/31/22 NC DHHS 14,422.27 31579 GL 10/31/22 NC DOR 6,857.28 31580 GL 10/31/22 RUSTIC BUILDING SUPPLY 33,486.79 Total Outstanding Checks Adjustments 1.31 1 GL 10/31/22 TO RECORD BANK ITEMS -60,370.75 1 GL 10/31/22 TO RECORD BANK ITEMS -60,369.44 Total Adjustments 126,688.87 Total Cleared Debits 253,979.96 Total Cleared Credits 98 LOUISBURG ABC BOARD BALANCE SHEET October 31, 2022 ASSETS CURRENT ASSETS Cash In Bank $ 203,067.77 Certificate of Deposit 48,016.69 Certificate of Deposit 4,000.00 Change Fund 2,000.00 Investment Account 108,265.86 Petty Cash 25.00 Inventory 262,676.05 Prepaid Insurance 2,820.31 Prepaid Maintenance 950.02 TOTAL CURRENT ASSETS 631,821.70 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (176,484.86) TOTAL NON-CURRENT ASSETS 33,897.88 TOTAL ASSETS $ 665,719.58 Deferred Outflows of Resources 30,882.00 TOTAL ASSETS AND DEFERRED $ 696,601.58 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 99. LOUISBURG ABC BOARD BALANCE SHEET October 31, 2022 LIABILITIES Accounts Payable $ 191,826.86 Net Pension Liability 26,217.00 Sales Tax Payable 52.95 Beverage Tax Payable 47,780.00 Retirement Payable 1,924.40 FICA 5,773.51 Medicare 1,389.10 Federal Withholding 5,919.00 Reserved For Law Enforcement 6,726.71 Reserved For Alcohol Rehab 3,139.13 Surplus Due Town 50,706.56 TOTAL LIABILITIES $ 341,455.22 RETAINED EARNINGS Retained Earnings 337,432.44 Current Earnings 17,713.92 TOTAL RETAINED EARNINGS 355,146.36 TOTAL LIABILITIES AND RETAINED $ 696,601.58 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 100. Louisburg Police Department Public Monthly Report October 2022 POLICE N*C 1779 LOUISBURG, N.C. Chief Jason Abbott 1/Page /01. Chief's Monthly Summary: September-October 2022 First, I want to recognize the people who were killed in another senseless act ofviolence last week in Raleigh, including one of our own, Raleigh Police Officer Gabriel Torres, who was killed as he was on his way to work. May God bless the Torres family, the Raleigh Police Department family, and all the other families touched by this tragic event. Iti has been requested that 1 present a more comprehensive report of the activities of the Police Department, rather than submitting the stats and numbers as we have in the past. In the spirit of transparency and accountability, this new monthly report format is intended to provide more information about the activities and responsibilities ofy your Police Department. It's hard to believe we are in the last quarter of2022. October brings us into what has typically been the busiest months of the year for the Police Department with the holidays just around the corner. We usually see burglaries, robberies, thefts, and property crimes increase this time of year, and in light of this, we adjust our procedures by shifting more of our daily activities to focus on crime prevention. With the economy taking a down-turn this year, coupled with a rising cost ofliving, we anticipate thefts to climb. We are already seeing it here and in the jurisdictions around us. We are also preparing for two large Town events with Halloween Trick or Treat in the Burg on Oct 31, and Christmas Market and Parade on December 4. The Police Department will be working to ensure these events are as safe as possible. Lastly, Councilman Russel requested information be presented to the Council at this meeting regarding employees oft the police department who will be eligible for retirement within the next five years. Ihave provided this information that also includes current and future challenges. The Town is in the process of conducting a formal compensation classification study and, moving forward, our ability to adequately meet these challenges will be directly impacted by the results of this study. As always, I want to thank the Council, Mayor, and our citizens for the support and trust you have in us. Ihope you find these reports useful and informative. Chief Jason Abbott 2IPage /02. 1. Emplovee Actions and Recognitions Officer Adam Eldridge received the. Advanced. Law Enforcement Certification from the NC Criminal Justice Education & Training Standards Commission. This is the highest professional certification offered by the Commission for police officers who have achieved a high level of training, education and experience. 2. Recruiting & Retention The Department currently has two (2) Police Officer vacancies. Unfortunately, Officer Adam Eldridge has announced his resignation from the Department. He has accepted a position with the Wake Forest PD and his last day of full-time service with us is November 6. He will be staying on with us as a part-time officer. The particular challenge with his resignation is how to handle K9 Lennox. He has agreed to maintain and care for Lennox until we can find a replacement handler. Ia am scheduled to hire a new officer this month. The recruit has accepted a conditional offer and I am awaiting approval for his certification from CJ Standards. K9 Justice, the Department's first K9, is scheduled to retire from duty at the end of this year after serving our community since 2014. The industry standard for K9 service time is 8 years and based on Justice's last evaluation by our trainer, he has recommended that Justice retire at the end of this year. 3. Community Tip Be diligent to secure your personal property. We are receiving random reports of minor thefts from inside unlocked vehicles at night. Please remember: 1) Lock your vehicle whenever it is parked. 2) Do not leave valuables and personal belongings in plain view. 3) Close garage doors at night. 4) Leave exterior lights on criminals like darkness and tend to avoid well-lit areas. 5) Alarm and video systems are helpful to deter criminals and aid investigations. 6) While Louisburg is generally a safe Town, be diligent and mindful of your surroundings. 4. Complaints Against Officers and Findings -None 3JPage 103, 5. Use-of Force and Vehicle Pursuits Louisburg Police Officers pursued a dirt-bike style motorcycle in Town that ended on Hwy 561. The motorcycle was stolen from a dealership in Raleigh and the driver was arrested. No injuries were reported in the incident. Calls regarding 4-wheelers and dirt-bikes on the roadways are becoming more frequent. These calls present particular challenges when the drivers refuse to stop for the blue lights and a pursuit ensues. 6. Operations & Notable Investigations Investigating a large number of counterfeit money orders that have been passed in and around Louisburg. The US Secret Service is assisting with the cases and has adopted the cases forl Federal prosecution. Investigators working with our Federal partners to pursue additional leads in a series of armed robberies at sweepstakes last year in eastemn NC that included Louisburg. Investigators are working a series of retail thefts with a total loss of approximately $5000. Six (6) individuals have been identified and charges are pending against each. Investigating a fraud case involving counterfeit checks that have been passed at four different businesses. The individual has been identified and charges are pending. We are investigating an arson that occurred in Fox Park MHP. We arrested a suspect fori intentionally burning an unoccupied mobile home. We assisted the Sheriff's Office with a stand-offi involving an armed individual at a business on Hwy 561 just out of town. The situation was resolved without incident. We are intentionally focusing on the growing number of new construction sites in Town. Construction sites are considered an easy target for criminals. We have had a couple reports where newly constructed buildings were entered recently. We planned and prepared for Hurricane Ian's impacts in our area on 9/30. We had extra staff on-hand for potential power outages and other weather-related emergencies. A large portion of Town lost power and we worked hand-in-hand with the Electrical Department that night to help them safely restore electricity. We also worked traffic control at a number ofl busy intersections during this time. *Special Note The Electrical Department should be commended for their work that night. Those men were working with electrical lines up in bucket trucks in the driving rain and wind blowing up to 50 mph. They worked through those treacherous conditions to restore power for our people and were out as late as 3am in the morning. We are still working daily with staff at Maria Parham Franklin to meet our obligations in the processes of serving Involuntary Commitment Orders on patients at the ER and transfers to the Behavioral Health Unit. We received additional requests for services from Cross Creek Carter School and Louisburg High School (Magnet School). Cross Creek Charter has agreed to pay for an officer to be at their campus daily to provide security. Louisburg HS requested extending SRO services on Tuesdays and Thursdays from 4pm-7:30pm for evening classes. 4IPage 164, 7. Budget Summary We are approximately 25% ofthe way through the fiscal year. 28.66% ofthe FY 22/23 operating budget has been encumbered as of 9/30/22. Grants - We have completed all upgrades to our Range and the 2021 GCC Grant for that project is being closed out. The Range looks great. We are anticipating and preparing to apply for the 2022 GCC Grant possibly in November. We are also in the final stages and should be closing the 21-22 USDA Grant/Loan for four (4) Police Cars. Ihave been working with Sean to wrap this up. This project has been plagued with supply chain issues. 8. Department Training Summary De-escalation Techniques Annual Firearms Qualifications (at our newly remodeled range!) Hazardous Materials Bloodborne Pathogens Radar Operator recertifications On October 5, I attended training on how to respond to a Police Officer line-of-duty death. The presentation by Chief] Lawrence Capps of the Knightdale Police Department outlined challenges he faced in a line-of-duty death incident last year. Knightdale Police Officer Ryan Hayworth was killed in a car crash and ChiefCapps delivered a powerful and sincere presentation about his personal and departmental experiences and challenges. 9. Community Outreach and Special Events 9/15 - Officers participated National Emergency Preparation event at the Louisburg Senior Services Center. 9/24 - Officers participated in the annual S.Main St Baptist Church Back to School Event, 9/29 = Officer Dylan Moore (and K9 Justice) were invited to speak to first- graders at Edward Best Elementary for Community Helpers Week. 10/5 - Officers participated in Coffe-With-A-Cop events at Packhouse Coffee and Blue Collie Coffee. 10/11 - Officers were treated with a meal from Big & Small Peer Support Group led by former FC Deputy Wayne Daniels. 10/15 - Officers assisted with the Downtown 5K Run and event this past Saturday. 5IPage J0S, 10. Special Request from Councilman Russe! : Present information to the Council regarding the number of employees who will be eligible for retirement within the next five (5) years, as well as current staffing challenges. I. Snapshot of the Department A. The Police Department is comprised of 17 full-time positions: two (2) positions are currently vacant- 1. Chief of Police Jason Abbott 2. Captain - Cliff Stephens 3. Detective - Travis Lincoln 4. Community Resource Officer (CRO)/Sergeant - Joe Sherrill 5. Patrol Sergeant = Greg Alston 6. Patrol Sergeant - Elliott Coker 7. K9 Officer - Adam Eldridge and Lennox 8. K9 Officer - Dylan Moore and Justice 9. School Resource Officer (SRO) - Shari Brinkley 10. School Resource Officer (SRO) - Derek Bowden 11. Officer - Lamont Burchette 12. Officer - Noah Bartholomew 13. Officer - Lamar Hargrove 14. Officer - Adam Rooker 15. Administrative Assistant - Katie Davis 16, Officer - VACANT (new hire is scheduled to start this month) 17. Officer - VACANT B. Reserve Officers: Ralton Harris, Ray Patterson, Steve Hall, Daniel Bucklin, Matt Bailey, Brandon Vajanyi, and Andy Castaneda. C. Department Employees eligible for retirement within five (5) years. 1. Shari Brinkley eligible now 2. Cliff Stephens - eligible next year 2023 3. Joe Sherrill - eligible 2024 4. Greg Alston - eligible 2024 5. Jason Abbott - eligible 2025 6IPage 16L. D. Historical perspective: In 2017, the Police Department had five (5) vacant positions, My focus at that time was on staff and I immediately began recruiting. The following list represents the number ofOfficers hired and number of officers who have left the department in the past six (6) years: 1. 2017 -Lost 0, Hired 3 2. 2018 - Lost 0, hired 2 3. 2019 - Lost 0, hired 0 4. 2020 - Lost 1, hired 1 5. 2021 - Lost 0, hired 0 6. 2022 = Lost 4, hired 2 II. Snapshot of the Recruiting Environment A. Almost all of the law enforcement agencies in our area are currently short staffed. Some agencies are dangerously low on staff. B. The source of staff for the Police Department has historically come from the area community colleges, primarily the Basic Law Enforcement Training (BLET) classes from VGCC and Nash Tech. Within the past several years, the number of recruits coming from the community colleges have dwindled. I do not have the exact numbers, but it has been common to have 25-30 recruits to choose from. Today, it is common to have 6-8-10 graduates from the community colleges. In short, it seems that young people are not entering law enforcement in significant numbers. C. The shrinking number of people entering law enforcement is a local, regional, state, and national issue. A City. Journal report from 2021 found that hiring fell 6% while retirements and resignations were up 18%. Given this reality, law enforcement agencies have shifted recruiting efforts away from new cadets to experienced officers currently serving. Agencies are essentially recruiting talent from each other. 1. This recruiting effort among agencies and a short supply of new talent has driven salaries up for police officers. This is happening rapidly in our area and we have fallen behind. Agencies are increasing pay out of necessity due to critically low staffing. 2. In order to recruit from each other, it has become common for large and small agencies to offer recruiting bonuses. a) Pinetops PD - $1000 b) Rocky Mount PD - $5000 c) Winston Salem PD - $10000 7IPage 167. 3. Recruiting bonuses alone can become problematic for an agency. It must be accompanied with retention bonuses. The goal is to acquire and keep talent. The recruiting bonus can help acquire, but enacted alone will discourage current staff who have been loyal to the agency and the town. Recruiting and retention bonuses must be enacted simultaneously. 4. Because staffing levels are sO low in policing today, new marketing tricks and gimmicks (such as bonuses) will continue. 5. Career development can be a double-edged sword for smaller agencies. We can hire officers, train them, pay for their education through an education incentive program, and lose them to another agency that pays more. We become a stepping stone. It takes time, years, and a significant financial commitment to adequately train and educate an officer to our standard. This is a tremendous investment for an agency to make to, in turn, lose that investment to another agency. 6. Other serious challenges for a smaller agency that affect pay & retention: a. Limited promotional opportunities b. Limited specialized training & operations opportunities D. A number of police related publications and articles indicate another disturbing trend. Up to half of the recruits who enter the law enforcement profession today will leave the profession altogether within five (5) years. Wel have experienced this here in Louisburg. Two (2) of the officers we lost this year, who I hired in 2017, left to pursue another trade with higher income. E. The "Wake County Effect" 1. Proximity: Louisburg seems to be getting closer to a growing Wake County. With Hwy 401 opening to four lanes and the Wake Forest city limits now inside Franklin County, we will continue to see Franklin County/Louisburg directly impacted by the growth of our southern neighbor. 2. Wake County law enforcement agencies pay significantly more to police officers than Franklin County agencies. Because of this reality, I do not recruit at all in the Wake County area. Our recruiting efforts are generally focused here in Franklin County and in areas north, east, and west. Icannot compete with the pay rates oft the Wake Co agencies. 3. There are 18 law enforcement agencies in Wake County, and some are considered large agencies. Some of the larger agencies conduct police academies in-house. However, Wake Tech Community College generally supplies new officers for that area. WTCC is also experiencing a decrease in BLET enrollment and can't keep up with demand in that area. 4. These Wake Co agencies are also experiencing staffing shortages. 8IPage 106. 5. Because of the size of the demand for officers in Wake County, it has created a vacuum oftalent from the surrounding counties, including Franklin. Many officers in Franklin County are leaving for better pay. (This is true with Adam Eldridge) 6. Wake County's demand is directly affecting our supply. III. Louisburg must prepare. A. The Town ofl Louisburg is on the verge of significant growth, and the demand on all local government services will increase drastically in a relatively short amount of time. B. By the end of2025, the Louisburg Police Department will have five (5) long serving, ranking employees with 25-30 years of service who will be eligible for retirement. We could potentially lose a combined 150 years of experience. C. Rapid growth, retirements, and industry-wide staffing shortages are our main challenges. D. My vision for public safety in Louisburg is centered around the principles of community- oriented policing. My ability to deliver policing services to the town is greatly affected by staffing shortages and high turnover rates: 1. Low morale 2. Less training/opportunities 3. Added stress that could affect performance, attitude, and personal life. 4. Agency reputation among potential recruits 5. Affects ability to build a healthy culture 6. Limits ability to build new leaders *Do you want this officer patrolling your streets? - low morale, unprepared & ill trained, stressed, bad attitude, negative reputation, unhealthy work culture, can't lead. E. To successfully hire and retain quality staff, Police Officers must be given competitive pay that is sufficient for them to support their families. 1. We must invest in our people to maintain staff and deliver adequate services. It is a very competitive market right now, more competitive than IH have seen in my 27 years in the profession. 9IPage 109. 2. Officers will stay ifthey are supported financially. No matter where I go to recruit, no matter the place, no matter the quality of the presentation I give, the first two questions I get from recruits - What is your pay? Do you have a take- home car program? Every time, without exception. This clearly tells me that Officers are concerned about financial stability & comfort, and they will go wherever they can achieve this. 3. The goals and expectations of the Town for its Police Department will be met only to the extent that the Town is willing to invest in its staff. IV. Conclusion It will be extremely difficult to recruit the number of officers we need to prepare for and keep up with the coming growth with the pay rate that we currently have. This is why II have previously stated that this comp/class study is vital to our future. Iam eagerly awaiting the results. I anticipate the results will be an eye-opener for many of us since we have not had one in 20 years. I understand that the results oft the study will be presented to the Council in a range. I am not sure where we will fall in this range, but I propose to you, from the standpoint of someone who has his finger squarely on the pulse of recruiting and retention of police officers for our area, that our starting salary for a new police officer should fall in the $50,000/year range. Furthermore, retention efforts must focus on maintaining competitive pay as the officer accumulates experience, training, education, and advancement within our agency. This must be our goal if we are, going to meet the challenges I1 have outlined for in this report. 10IPage I/o. TypeofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls In Town Total Calls 22 15 29 32 27 25 23 31 20 36 260 Structure Fires Cooking Fires 0 0 1 0 0 0 1 o 0 1 3 Motor Vehicle Crashes 8 4 3 7 12 5 5 9 63 Fire Alarms 13 11 6 6 14 78 Elec /S Smoke Scare 0 1 15 Service / Medical / Good Intent 3 11 62 Cancelled Enroute 0 8 Brush Fires 10 Other Fires (car fire, gas leaks) L U 15 Weather Related (downedt trees etc) 1 6 Outside ofl Town Total Calls 21 13 18 13 15 32 19 7 24 23 185 Structure Fires / Cooking Fires 1 9 Motor' Vehicle Crashes 3 49 Fire Alarms 3 25 Elec/ /S Smoke Scare 6 Service / Medical/ Goodl Intent 5 34 Cancelled Enroute 12 Brush Fires 3 22 Other Fires (ar fire, gas leaks) D 10 Weather Related (downed trees etc) 3 0 3 5 3 1 1 L 18 Total Calls 43 28 47 45 42 57 42 38 44 59 0 0 445 Structure Fires 12 Motor Vehicle Crashes 112 Fire Alarms 103 Elec / Smoke! Scare 21 Service / Medical/ / Good Intent 96 Cancelled Enroute 20 Brush Fires 32 Other Fires(c carf fire, gas! leaks) 25 Weather Related Calls 24 Jan Feb March April May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 6 3 1 6 2 11 4 4 3 3 43 Child Safety Seat Installations 2 2 0 4 6 3 2 30 Emergency Call Outs (Elec/Public Works) 1 1 8 4 5 7 2 2 30 11