LOUISBURG NORTH CAROLINA Charming Sinc 1779 AGENDA LOUISBURG TOWN COUNCIL OPERATIONS CENTER August 15, 2022 1. Roll Call Rogers 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor a. July 18, 2022 Regular Meeting b. July 27, 2022 Special Called Meeting 6. Presentations a. Louisburg 11-12 Boys All-Star Baseball Team Mayor b. Ginny Jones, Interim Human Resources Director C. Emilee Johnson, Exec. Dir. of Operations- Maria Parham 7. Proclamations a. Ms. Gladys Lewis Branch b. Reverend Dr. David K. Rosby 8. Discussion of a Code of Ethics for All Town Officials Barlow 9. Declare Certain Property Surplus Barlow 10. North Main St. Water Line Project Barlow 11. Discussion of Workspace - 109 N. Church St. Stein 12. Discussion ofTown Cemeteries Stein 13. Discussion of Repaving Elm St. Dickerson 14. Administrator's Report Barlow 15. Mayor's Report Mayor 16. Police & Fire Report Barlow 17. Public Comment Mayor LOUISBURG: NORTH CAROLINA ChemmingSime1779 18. Council Comments Mayor 19. Closed Session Mayor a. 143-318.11(a)(5) = Real Estate Acquisition b. 143-318.11 (a)(6) - Personnel 20. Adjourn MINUTES LOUISBURG TOWN COUNCIL July 18, 2022 The Town Council met on Monday, July 18, 2022 at 7:30 PM at the Town's Operations Center. Mayor Christopher Neal, Interim Town Administrator Jon Barlow, Assistant Town Administrator Ray Patterson, and Council Members Betty Wright, Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy and Silke Stein were present. Mayor Christopher Neal welcomed everyone and opened the July Regular Town Council meeting. Following the roll call, Council Member Wright gave the invocation. PLEDGE OF ALLEGIANCE Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance to the United States. ADOPTION OF THE AGENDA Mayor Neal called for a motion to adopt the agenda. A motion was made by Council Member Wright to accept the agenda; seconded by Council Member Dickerson. Motion passed with one objection. APPROVAL OF THE MINUTES Mayor Neal called for a motion on the minutes of the June 13 Special Called and June 20 Regular Town Council meetings following their review. Council Member Stewart made a motion to approve the minutes of the both meetings; seconded by Council Member Wright. The motion passed without objection. PUBLIC HEARING: Council Member Russell made a motion to enter into the Public Hearings segment ofthe Council meeting; seconded by Council Member Stewart. The motion passed without objection. Mayor Neal turned the discussion over to Louisburg Town Planning and Zoning Administrator Philip Slayter. Mr. Slayter stated that there was an irregularity in the previous public notice; therefore, tonight's public hearing is a formality to ensure that Louisburg is following the North Carolina General Statutes and will ensure a clean rezoning process. Mayor Neal recognized one of the developers who asked the Council to consider a proposed amendment that will add flexibility to the land uses and their locations. Council Members asked for a couple of clarifications on the structures and confirmed that the height would not be a problem for the fire department. Mr. Slayter discussed the Zoning Ordinance Amendment and the Subdivision Amendment together. He advised the Council that when the Planned Development District was added to the Zoning Ordinances, the building height limit was set at 35 feet and the Louisburg Subdivision Ordinance currently does not allow private roads in subdivisions. These limitations are a "throwback to the 1970's" and therefore, are no longer practical. Mr. Slayter originally proposed an unlimited building height, but on April 14, 2022 the Louisburg Planning Board met and recommended that the height be capped at 75 feet. Mr. Slayter stated that the Staff Recommendation on these two matters is to follow the Planning Board recommendations and approve the text amendments to set the building height limit at 75 feet and to allow private roads in subdivisions of Louisburg thus reducing the long-term financial impact on the Town. There were no additional questions or comments from any Louisburg Citizens or Council Members. Council Member Wright made a motion to close the public hearing; seconded by Council Member Russell. The motion passed without objection. ORDINANCE TO AMEND THE TOWN'S ZONING MAP, PARCEL 017199 FROM SPECIAL OVERLAY DISTRICT (SHOD) TO PLANNED DEVELOPMENT DISTRICT (PDD) Louisburg Planning Administrator Philip Slayter presented a request for a Zoning Ordinance Map Amendment to change the zoning of Franklin County Tax Parcel 017199 from Special Highway Overlay District to Planned Development District as reviewed in the public hearing. Council Member Wright read the following motion to adopt Ordinance No. 2022-8: "I make a motion to approve the request as amended by the Applicant that the parcel identified by Franklin County Tax ID Number 017199 be approved for rezoning from the Special Highway Overlay District (SHOD) to a Planned Development District (PDD) given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the project conforms with the Town's economic needs, and moreover to be found reasonable as this will result in a more logical and orderly development pattern". . Council Member Stewart seconded the motion and it passed without objection. ORDINANCE TO ADOPT THE ZONING TEXT. AMENDMENT MODIFYING THE HEIGHT LIMIT IN PDDs Planning Administrator Philip Slayter presented a Zoning Ordinance Amendment to modify the building height limit to 75 feet in the Planned Development District zone. Council Member Russell read the following motion to adopt Ordinance No. 2022-9: "I move to approve the text amendment as proposed as the amendment is consistent with the policies ofthe Town's Comprehensive Plan which supports the use of site-specific development planning for those areas of the Town where flexibility and design alternatives are needed to fulfill the design objectives of the project. The Planned Development District zoning classification acknowledges the Plan'szoning goals for multi-use proposals for which this amendment furthers this purpose". The motion was seconded by Council Member Clancy and passed without objection. ORDINANCE TO ADOPT THE SUBDIVISION TEXT AMENDMENT ALLOWING PRIVATE ROADS IN PDDs Council Member Dickerson read the following motion to adopt Ordinance No. 2022-10: "I move to approve the text amendment as proposed as the amendment is consistent with the policies of the Town's Comprehensive Plan which supports the use of site specific development planning for those areas of the Town where flexibility and design alternatives are needed to fulfill the design objectives of the project. The Planned Development District zoning classification acknowledges the Plan's zoning goals for multi-use proposals for which this amendment furthers this purpose". The motion was seconded by Council Member Clancy and passed without objection. AWARD OF UPSET BID FOR A PORTION OF LAND AT 115 INDUSTRIAL DRIVE Previously a developer, Mr. Steven Hayes, had requested that the Town se!l a very small portion ofland to allow expansion to the former IGA building. 0.107 acres at 115 Industrial Drive was declared surplus. Mr. Hayes was the only bidder. Mr. Slayter, Louishurg Planning Administrator, is requesting that the Council award an Upset Bid to Mr. Hayes. Council Member Stein made a motion to approve RESOLUTION NO. 2022-R12, A Resolution to Award the Final Bid for Surplus Property; seconded by Council Member Wright. The motion carried without objection. APPROVAL OF AUDIT CONTRACT FOR FISCAL YEAR 2021-2022 Mr. Sean Medlin, Louishurg Finance Director, presented a contract hetween the Town and May & Place, PA to complete a required annual audit for Fiscal Year 2021-2022. Council Member Clancy made a motion to adont the Audit Contract as presented; seconded by Council Member Dickerson. The motion carried without ohjection. REAL ESTATE ACQUISTION- 124 N. MAIN STREET Interim Town Administrator Jon Barlow presented a recommendation that the Town of Louisburg exercise the Option to Purchase Agreement on the property located at 124 N Main Street. The Town entered into a Lease with Purchase Option on this property on March 2021. The Agreement gives the Town until March 1, 2022 to exercise the option. The first year's 1, lease amount of $36,000 has been applied to the $425,000 purchase price. Ifthe Town exercises this option to purchase the closing will occur within the next 30 days. Council Member Russell asked ifi it would be possible to tour this property. Monique Wilkins, Louisburg Economic Development Coordinator, advised the Council that she has keys to the property and is willing to Council Members to tour the allow the property individually. Counci! Member Stewart made a motion to table Mr. Barlow's recommendation for the next seven (7) days to allow Council Members tour the property and then set a Special Called meeting of the Council as to possible; seconded by Council Member Wright. The motion passed without expeditiously as objection. CONSIDERATION TO ACCEPT GWP DEVELOPERS FOR DEPOT HILL STUDY GWP Developers, LLC submitted the only response to the RFQ to prepare a site a study of the best use of the Depot Hill property. plan and According to their response, would complete the analysis within ninety (90) days at a cost of $45,000. Council they if this could be paid out of the American Rescue Member Clancy asked Plan Funds and Mr. Barlow told him that original intent was to use the Depot Hill Project Contingency Fund which has the a balance of $174,000. Council Member Stein made a motion to accept the bid from GWP Developers, LLC; seconded by Counci! Member Clancy. The motion carried without objection. CODE OF ETHICS FOR ALL TOWN OFFICIALS Interim Town Administrator Jon Barlow presented to the Council Members a draft of a Code of Ethics for Town Officials of the Town of Louisburg as a suggested set of guidelines for conducting Town Business. It is his recommendation that the Town adopt the Code of Ethics. Council Member Stewart made a motion to table this topic until the August Town Council meeting noting that some points "just don't jive wwith Town Bylaws and Ordinance". Council Member Stein asked if the Town Attorney had reviewed this draft; he has not. The motion to table was seconded by Counci! Member Clancy and passed without ohjection. ADMINISTRATOR'S REPORT Interim Town Administrator lon Barloww reviewed his written report for the Council Members. Mr. Barlow advised that as a member of the Electricities Board of Commissioners and Rate Committee the Louishurg Town Administrator would hold a seat on the board. He suggested that he fill that position until a permanent Administrator is appointed. Council Member Clancy asked if this is a compensated pocition; it is not. Louisburg has been awarded a Streamflow Rehabilitation Assistance Program Grant (StRAP) in the amount of $257,769 to aid in clearing debris from the Tar River. The Soil and Water Commission has not released the contract yet; once this happens bids will be solicited from contractors to perform the work. The Hwy 56 Booster Pumpstation Improvement Project is almost complete. Finally, the Boys 11812 Parks and Rec basebal! team won the District and will Championship travel to the State Championship in Boone. In the past the Town has helped the teams offset the cost and Colton Young, Parks and Rec Director, is requesting $2,000 to aid the boys and their parents with travel expenses. Council Member Stewart made a motion to take $2,000 from Counci! Projects line and allotted to send the Boys 11812 team to the State Championship in Boone; seconded by Council Member Dickerson. The motion passed without objection. MAYOR'S REPORT Mayor Nea! reported that there is a large amount of debris in the river at the Main Street Bridge to be cleaned up. He advised that he had recently attended the County Development meeting with Council Member Stewart and Louisburg's Economic Development Coordinator, Wilkins. Monique Ms. Geraldine Manley and Ms. Linda Keith were appointed to a second term on the Town's Planning Board and Mr. Edwin Rodriguez was appointed to his first term on the same board. Mayor Neal recognized Louishurg Police Chief Jason Ahbott to inform the Council Members and the Community about National Night Out to be held on Tuesday, August 2, 2022 at. Joyner Park from 6-8 pm. National Night Out is a national event held annually to encourage positive police and community relations. This year, with the support of many businesses in Louisburg, the police department will provide hot dogs, ice cream, games, and bookbags with school supplies for those who attend. He encouraged the citizens of Louisburg to come out and meet the officers. POLICE REPORT Council Members took this item for information. FIRE REPORT Council Members took this itcm for information. PUBLIC COMMENTS Mayor Neal opened the meeting for public comment allowing citizens a maximum of three (3) minutes to speak. Mr. Bob Elliott of 610 N Main Street rose to ask the Council why the College Street Extension project had been previously approved was now tabled. Mayor Neal said that he could go by Town Hall to get his questions and concerns addressed privately. COUNCIL COMMENTS Mayor Neal called for any comments by Council Members. Council Member Dickerson thanked Mayor Nea! for the opportunity to serve on the committee that met with GWP Developers on July 24, 2022. Council Member Stewart informed the Council and the Citizens of the NCDOT Division 5 Open House to be held in Durham during the week of July 25-29. This "Open House" relates to the N.C. Department of Transportation's plan called the State Transportation Improvement Program (STIP) to identify construction funding and schedule for projects over a 10-year period. This plan is updated every two (2) years. She asked that citizens concerned with the development of Louisburg and Franklin County attend to emphasize the importance of the completion of R-2814-D, the last leg of expansion of US 401 from Royal to Louisburg which have missed funding by one year and set the project back by about twelve (12) years. may Council Member Stein said that she appreciated everyone who had made the 75th Anniversary of the ABC Store a success. Council Member Stein advised everyone that there is a Food Truck Survey on the new Town of Louisburg website and asked that everyone that a few minutes to complete it. Council Member Russell asked if there was any updates on hiring a permanent Town Clerk or Town Administrator and stated that he would like to make a motion to go into Closed Session for the purpose of personnel matters. Town Attorney, Ben Williamson reminded the Council that a Closed Session was not on this meeting's Agenda. ADJOURNMENT Council Member Wright made a motion to adjourn with Council Member Stewart as second. Motion passed without objection. giving Submitted doni sRegeww Lori Rogers, TemporaryJown Clerk MINUTES LOUISBURG TOWN COUNCIL SPECIAL CALLED MEETING July 27, 2022 The Town Council met on July 27, 2022 at the Town Council Chambers located at 110 W. Nash St. Mayor Neal called the meeting to order at 5:30 pm. He requested that Town Administrator Barlow call the roll. Council members present: Bobby Dickerson Silke Stein Betty Wright Emma Stewart Mayor Neal Town Council members not present: Mark Russell Tom Clancy Mayor welcomed everyone in attendance and began the meeting by asking Council member Betty Wright to give the invocation. Mayor Neal led those in attendance in the Pledge of Allegiance. The purpose of the called meeting was to consider the acquisition of the property at 124 North Main St. The Town entered into a Lease With Purchase Option with the current owners Mr. and Mrs. Singh of 111 E. Franklin St. Louisburg. The Town has previously set aside $425,000 of American Rescue Plan Act funds to make the purchase. Mayor Neal asked the Town Council members present their opinion on the acquisition ofi the above-mentioned property. Council members Stewart and Wright expressed that the property had a lot of possibilities. Council member Stein was concerned about the funding and how much work it would take to renovate the property. Monique Wilkens, Economic Development Coordinator, commented that once the purchase is complete then the Town could begin the clean-up, but not before. She also noted that the clean-up is fully grant funded. Council member Dickerson said it's a great asset for the Town of Louisburg. Mayor Neal commented that it would enhance downtown. Council Action: There being no other questions or comments, Mayor Neal asked for a motion for the acquisition of the property at 124 N. Main St. Council member Wright made the motion to acquire the property. The motion was seconded by Council member Dickerson. The vote was unanimous. Mayor Neal asked for a motion to adjourn. Council Member Betty Wright made a motion to adjourn and was seconded by Council Member Stein. The meeting adjourned at 6:30 pm. > K bL Jon Barlow, Interim Town Administrator LOUISBURG NORTH CAR OLIN A CharmingSinel 1779 PROCLAMATION RECOGNIZING THE 104TH BIRTHDAY OF MS. GLADYS LEWIS BRANCH WHEREAS, longevity ofl life is a blessing for an individual and for a community which benefits from the knowledge, creativity, and experiences this individual brings to all; and WHEREAS, the Town of Louisburg recognizes with respect and admiration the contribution of senior citizens to our community; and WHEREAS, Ms. Gladys Lewis Branch was born in Louisburg, North Carolina on August 20, 1918 to Ethel Cooke Lewis and John Rischel Lewis and married Maurice Hubert Branch; and WHEREAS, Ms. Branch had two children, a son Maurice Herbert Branch, Jr. (1951-1974) and a daughter Connie Branch Wilson; two grandchildren, Natasha Wilson and Nicole Kornijenko (husband Alexander Alejandro); and three great grandchildren: Mila Alejandro, Mazin Alejandro, and Mateo Alejandro; and WHEREAS, Ms. Branch makes her home in Raleigh, NC with her daughter Connie and still loves to be independent, cooking her breakfast, folding clothes, and taking care of some light housekeeping; and WHEREAS, Ms. Branch continues her long life oft traveling, talking to young people, and being active and young at heart; and WHEREAS, the United States has the greatest number of centenarians in the world, and today Ms. Branch should be honored for 104 years on this earth; and NOW, THEREFORE, BE IT PROCLAIMED that I, Christopher Neal, Mayor oft the Town of Louisburg and on behalf of the Town Council and the citizens of Louisburg, honor Ms. Gladys Lewis Branch for her long life and prosperity, and wish her many more. This the 15th day of August 2022 Christopher Neal, Mayor Lori Rogers, Interim Town Clerk LOUISBURG NORTH CAROL LINA Charming Since. 1779 PROCLAMATION HONORING REVEREND DR. DAVID K. ROSBY, PASTOR FOR 28 YEARS OF SERVICE TO THE MEMBERS OF SOUTH MAIN STREET MISSIONARY BAPRIST CHURCH LOUISBURG, NORTH CAROLINA WHEREAS, REV. DR. DAVID K. ROSBY has provided loyal religious services to the members of the South Main St. Missionary Baptist Church and Franklin County; and WHEREAS, REV. DAVID K. ROSBY and church leaders held weekly outdoor services in the church field during the COVID-19 pandemic for members and the Louisburg community; and WHEREAS, REV. DAVID K. ROSBY maintained membership and served the Louisburg and Franklin County community through weekly outdoor church services, workshop services, Wednesday noonday prayer, and weekly bible study in-person and zoom sessions during the pandemic and currently; and WHEREAS, REV. DAVID K. ROSBY works diligently with Deacons and Trustees of the South Main Street Missionary Baptist Church to design and implement parking lots in the front and the back of the church; and WHEREAS, REV. DAVID K. ROSBY has provided years of community service as President of the Franklin Area Clerical Ecumenical Society (FACES) and a member Louisburg Improvement Committee; and NOW, THEREFORE, BE IT PROCLAIMED that I, Christopher Neal, Mayor of the Town of Louisburg and on behalf oft the Town Council and the citizens ofLouisburg, honor the Rev. Dr. David K. Rosby for his commendable service to the membership of the South Main Street Missionary Baptist Church, the Town ofLouisburg and the Franklin County community. This the 15th day of August 2022 Christopher Neal, Mayor Lori Rogers, Interim Town Clerk III LOUISBURG NOI RTH CAROI LINA A Charming Sine 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Code of Ethics for Town Officials of the Town of Louisburg Date: August 15, 2022 Last month I presented a Code of Ethics for the Town Council to consider. The matter was tabled to give each Council member additional time to review the document. Please find attached a revised draft Code of Ethics for Town Officials oft the Town ofLouisburg. A number of modest changes were incorporated to reflect actual practices in Louisburg. Recommended Action: Adopt the Code of Ethics for Town Officials oft the Town of Louisburg. (919) 496-4145 * FAX (919) 496-6319 * manineoamotoustupeon CODE OF ETHICS FOR TOWN OFFICIALS OF THE TOWN OF LOUISBURG, NORTH CAROLINA The stability and proper operation of democratic representative government depends upon the continuing consent of the governed, upon the public confidence in the integrity of the government and upon responsible exercise of the trust conferred by the people. Government decisions and policy must be made and implemented through proper channels and processes of the governmental structure. The purpose of this Code is to establish guidelines for ethical standards of conduct for the Mayor, Council members, and appointed Boards and all references herein to Town Officials shall be understood to include: the Mayor, all Town Council Members, all Planning Board members, all Board of Adjustment members, and any member of a Town board that may be established by the Town Council. This Code should not be considered a substitute for the law. Town Officials must be able to act in a manner to maintain their integrity and independence yet must be responsible to the interests and needs oft those they represent. Town Officials serve in an important advocacy capacity in meeting the needs of their citizens and should recognize the legitimacy of this role as well as the intrinsic importance of this positionto the proper functioning of representative government. At the same time, Town Officials must, at times, act in an adjudicatory or administrative capacity and must, when doing SO, act in a fair and impartial manner. Town Officials must know how to distinguish these roles and when eachrole is appropriate, and they must act accordingly. Town Officials must be aware of their obligation to conform their behavior to standards of ethical conduct that warrant the trust of their constituents. Each Town Official must determine appropriate conduct within his or her own conscience. I. A Town Official shall obey the law. Town Officials shall support the Constitution of the United States, the Constitution of North Carolina and the laws enacted by the Congress of the United States and the General Assembly pursuant thereto. Town Officials specifically acknowledge and agree to comply with the requirements of NCGS 14-234 entitled "Public Officers or Employees Benefiting from Public Contracts; Exceptions." II. A Town Official should uphold the integrity and independence of his or her office. Town Officials should demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all their public activities in order to inspire public confidence and trust intown government. Town Officials should participate in establishing, maintaining, and enforcing, and should themselves observe high standards of conduct SO that the integrity and independence of their office may be 1 preserved. The provisions of this Code should be construed and applied to further these objectives. III. A Town Official should avoid impropriety and the appearance of impropriety in all his or her activities. It is essential that town government attract those citizens that are best qualified and willing to serve. Town Officials have legitimate interests, economic, professional, and vocational, of a private nature. Town Officials should not be denied, and shouid not deny to other members or citizens, the opportunity to acquire, retain and pursue private interests, economic or otherwise, except when conflicts with their responsibility to the public cannot be avoided. Town Officials must exercise their bestj judgment to determine when this is the case. Town Officials should respect and comply with the law and should conduct themselves at all times in a manner that promotes public confidence in the integrity of their position in town government. Town Officials should not allow family, social, or other relationships to unduly influence their conduct or judgment and should not lend the prestige of their position to advance the private interests of others; nor should they convey, or permit others to convey, the impression that they are in a special position to influence them. Town Officials shall not grant any special consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen. Any member of the Town Council or appointed Board, who has an interest in any official act or action being considered, should publicly disclose on the record the nature and extent of such interest, and should withdraw from any consideration of the matter if excused pursuant to NCGS. S 160A-75. IV. A Town Official should perform the duties of the office diligently. While performing the duties of the office prescribed by law, Town Officials should give precedence to these duties over other activities. In the performance of prescribed duties, the following standards should apply: A. Legislative responsibilities 1. Town Officials should actively pursue policy goals they believe to be in the best interests of their constituents within the parameters of orderly decision-making, rulesof the Town Council and open government. 2. Town Officials should respect the legitimacy of the goals and interest of other Town Officials and should respect the rights of others to pursue goals and policies different from their own. B. Adjudicative responsibilities 1. Town Officials should be faithful to the general and local laws pertaining 2 to the office and strive for professional competence in them. They should be unswayed by partisan interests, public clamor, or fear of criticism. 2. Town Officials should demand and contribute to the maintenance of order and decorum in proceedings before the Town. 3. Town Officials should be honest, patient, dignified and courteous to those with whom they deal in their official capacity, and should require similar conduct of other Town Officials. 4. Town Officials should accord to every person who is legally interested in a proceeding before the Town full right to be heard according to law. 5. Town Officials should dispose promptly of the business of the Town for which they are responsible. C. Administrative responsibilities 1. Town Officials should clearly distinguish legislative, adjudicatory, and administrative responsibilities and should refrain from inappropriate interference in the impartial administration of the Town. 2. Town Officials should conserve the resources of the Town in their charge. They should employ Town equipment, property, funds, and personnel only in legally permissible pursuits and in a manner that exemplifies excellent stewardship. 3. Town Officials who become aware of improper conduct by another Town Official shouldpromptly inform the Mayor and/or Town Administrator. 4. Town Officials should not employ or recommend the appointment of unnecessary employees and should exercise the power of employment only on the basis of merit, avoid favoritism and refrain from illegal discrimination and nepotism. V. A Town Official should conduct the affairs of the Town in an open and public manner. Town Officials should be aware of the letter and intent of the State's Open Meetings Law and should conduct the affairs of the Town consistent with the letter and spirit of that law, to inspire and maintain public confidence in the integrity and fairness of town government and the office held by each Town Official. Consistent with this goal of preserving public trust, Town Officials should be aware of the need for discretion in deliberations where the lack of discretion would pose a threat to the resources of the Town, to the reputation of current or potential Town employees, to orderly and responsible decision making to the integrity of other governmental processes or to other legitimate interests of the Town. VI. A Town Official should regulate his or her extra governmental activities to minimize the risk of conflict with his or her official duties. 3 A. Town Officials should inform themselves concerning conflict of interest and other appropriate state and federal laws and should scrupulously comply with the provisionsof such laws. B. Town Officials should refrain from financial and business dealings that tend to reflect adversely on the Town or to interfere with the proper performance of official duties. C. Town Officials should manage their personal financial interests to minimize the number of cases in which they must abstain from voting on matters coming before the Town. D. Information acquired by Town Officials in their official capacity should not be used or disclosed in financial dealings or for any other purpose not related to official duties. VII. A Town Official should refrain from political activity inappropriate to his or her office. A. Town Officials have a civic responsibility to support good government by every available means, to continue to inform and educate the citizenry about the affairs andprocesses of town government, and to make themselves available to citizens of the Town SO that they may ascertain and respond to the needs of the community. In doing SO, Town Officials may and should join or affiliate with civic organizations whether partisan or non-partisan, may and should attend political meetings, may and should advocate and support the principles or policies of civic or political organizations consistent with the Constitution and laws of the United States and North Carolina. B. Candidates for the office of Town Council member, including incumbents: 1. Should inform themselves concerning the laws of this state with regard to campaigns and relevant disclosure requirements and should scrupulously comply with the provisions of such laws; 2. Should not make pledges or promises of conduct in office that they will not or cannot perform or would be illegal if it were performed; 3. Should not misrepresent their identity, qualifications, present position, or other fact and 4. Should avoid pledges or promises of conduct in office other than the faithful andimpartial performance of the duties of the office. VIII. A Town Council Member shall attend ethics education training as required by statute. All members of governing Town Council shall receive a minimum of two clock hours of ethics education within 12 months after initial election or appointment to the office, and again within 12r months after each subsequent election or appointment to the office in accordance with NCGS 160A-84. The ethics education shall cover laws and principles that govern conflicts of interest and ethical standards of conduct at the local government level. The ethics education may be provided by various 4 qualified sources, including the NC League of Municipalities and UNC School of Government, or other qualified sources of the Town Council's choosing. The Town: Clerk to the Town Council shall maintain a record verifying receipt of the ethics education by each memberof the Town Council. IX. Confidentiality agreement. A. In consideration of any/all points discussed as part of any Town Council Meeting deemed to be "Exempt Confidential Information" (Closed Session) or indeed any personal information pertaining to that of a town employee, a Town Official: 1. Shall not communicate, disclose, or make available any part of the Confidential Information discussed to that of a third party; 2. Formally agrees not to directly or indirectly, or permit others to use, the Confidential Information other than for addressing an action point; 3. Shall not make any announcement of disclosure in connection with the Confidential Information discussed as part of a closed session defined in NCGS $143-318.11 without the prior approval of Town of Louisburg Town Council. B. The obligations of confidentiality and non-use will not apply with respect to any of the following: 1. Information which is generally available to the public; 2. Information which is subsequently disclosed by third parties having no obligations of confidentiality; 3. Information which is or becomes generally available to the public via Town Minutes, through no act or default on the part of the Town Official. C. Without prejudice to the generality of Section 2, information shall not be deemed to be generally available to the public by reason only that it is known to only a few of those people to whom it may be of interest and a combination of two or more parts of the Confidential Information shall not be deemed to be generally available to the public by reason only of each separate part being SO available. D. Each Town Official is responsible for ensuring that all measures necessary are taken to secure the confidentiality of such information, including but not limited to: 1. Keeping separate all Confidential Information and all information generated basedon the Confidential Information discussed as part of a closed session and records; 2. Ensure that, all documents and any other material bearing any confidential information is left at the Town Offices following a meeting SO that it can be correctly disposed of; 5 3. No Town Official is to use, reproduce, transform, or store any of the confidential information whatsoever outside the Town Council Chamber without the prior approval of majority of the Town Council and with the Town Administrator's full knowledge; 4. No Town Official is to obtain from employees having access to the Confidential Information, their undertakings being to maintain the same as confidential and taking such steps as may be reasonably desirable to enforce such obligations; E. The failure by an individuai Town Official to comply at any time with any one or more of the terms or conditions of this agreement may result in a formal public reprimand by a majority vote of the Louisburg Town Council. F. All rights in the Confidential Information are reserved by the party to which it belongs andno rights or obligations other than those expressly set out in this agreement are granted orto be implied from this agreement. G. The rights, duties and obligations of the Town Council and its Members and the validity, interpretation, performance, and legal effect of this agreement shall be governed and determined by the laws of North Carolina. 6 X. TOWN OF LOUISBURG RULES OF PROCEDURE A. ORGANIZATIONAL MEETING At the first regular meeting in December, following a general election in which Town Council members are elected, the newly elected members shall take and subscribe to the oath of office, immediately following dispensing with any routine unfinished business of the prior Town Council (such as approval of minutes). As the next order of business, the Town Council shall appoint as Mayor Pro Tempore the new council member receiving the highest vote count and conduct any other organizational business deemed appropriate. At the first regular meeting of the Planning Board and the Board of Adjustment in January, the Board shall elect, from its members, a Chair and Vice-Chair. The Chair shall preside over the meetings and retain the ability to make and second motions and vote on all matters before the Board. The Vice-Chair shall fulfill the role of Chair in the absence or disability of the Chair. B. OFFICE OF MAYOR The Mayor shall preside at all meetings of the Louisburg Town Council. To address the Town Council, a member must be recognized by the Mayor. The Mayor shall have the following powers: 1. To rule motions out of order, including any motion patently offered for obstructive or dilatory purposes; 2. To determine whether a speaker has gone beyond reasonable standards of courtesy in their remarks and to entertain the rule on objections from other members on this ground; 3. To entertain and answer questions of parliamentary law or procedure; 4. To call a brief recess at any time; 5. To adjourn in an emergency; 6. To vote on all matters before the Town Council. At the organization meeting, Town Council shall elect from among its members, a Mayor Pro-tempore to serve at the pleasure of the Town Council. The election shall be for a four (4) year term and the official shall perform the duties of Mayor during any absence or 7 disability of the Mayor. If the Mayor Pro-tempore should need to fulfill the duties of the Mayor, he or she shall retain the duties of a Council member including voting on all matters and shall count towards the establishment of a quorum. 8 C. QUORUM A majority of the actual membership of the Town Council, excluding vacant seats, shall constitute a quorum. A member who has withdrawn from a meeting without being excused by a majority vote of the remaining members present shall be counted as present for the purpose of determining whether a quorum is present. A quorum of the Town Council shall be required at all public hearings required by state law. If a quorum is not present, the hearing shall be deferred to the next regular public hearing meeting, without further advertisement. D. REGULAR MEETING The Louisburg Town Council shall hold its Regular Meeting on the third Monday of each month, except that if a regular meeting is a legal holiday, the meeting shall be rescheduled. All meetings shall be held in the Louisburg Town Council Chambers unless notice is otherwise given. E. AGENDA The Town Administrator shall prepare the agenda for the meeting. Any elected Town Council member may direct the Town Administrator to place an item of business on the agenda. For the agenda to be published and distributed in a timely manner, such directive needs to be received on or before the due date requested by the Town Administrator. Requests for items of business to appear on the agenda from individuals or organizations will be placed on the agenda under Public Comment or Public Presentations, at the discretion of the Town Administrator. Any request for an item of business to appear on the agenda from individuals or organizations must be received at least one (1) week before the meeting. The agenda should include all items, particularly action items and announcements, which are expected to be considered. Any item placed on the agenda, whether to be discussed openly or approved in consent, should have an exhibit sheet accompanied by supporting documents. These exhibit sheets should have a concise but understandable description of what the Town Council is to consider. This procedure would also be required of any item placed on the agenda during the "approval of agenda" section of the Town Council meeting. Every effort should be made to not add an agenda item during the meeting. Each Town Council member shall receive a copy of the draft agenda and supporting exhibits in advance of the regularly scheduled Town Council meeting. 9 F. ORDER OF BUSINESS Items shall be placed on the agenda according to the Order of Business. Unless modified by a Town Council vote, the order of business for each regular meeting shall be as follows: Welcome/Cal to Order Convocation Pledge of Allegiance Approval of Agenda RerogpntonsPesenatons Discussion and Possible Action Items Town Administrator's Report Mayor's Report Open Forum/Public Comments Council member Comments Adjournment Boards and/or Committees may, from time to time, need to make a report to the Town Council or recommend action to the Town Council. Reports or recommendations from any Board or Committee to the Town Council will be placed in the "Discussion and Possible Action Items" portion of the agenda. G. PUBLIC ADDRESS TO THE TOWN COUNCIL Any individual or group may address the Town Council during the Public Comment portion of the meeting. A fixed standard time limit shall be established under these rules, announced at the beginning of each public comment session whether at a regular meeting (3 min) or a public hearing (5 min), and strictly adhered to with the Finance Town Clerk being a timekeeper. A standard statement should be read prior to each of these comment sections that explain to the speaker and audience those comments are welcome but certain aspects (personnel for an example) cannot be discussed. The speaker should also be told that, in general, the Town Council will take comments under consideration but will probably have no comment in that meeting. In the event the Mayor determines that numerous or lengthy comments will be offered, he or she may, in order to ensure that all positions are heard: 1. Designate a spokesperson for a group of persons propounding a certain 10 position; 2. Arrange for delegates from any such group to speak whenever the numbers of such persons propounding a particular position exceeds the capacity of the Town Council Chambers; and 3. Arrange for the Louisburg Police Department to ensure that such meeting is conducted in an orderly manner. H. PUBLIC HEARING Public hearings required by law or deemed advisable by the Town Council shall be organized by special order, adopted by a majority vote that sets forth the subject, date, place and time of the hearing, as well as any rules regarding the length of time for each speaker, and other pertinent matters. The rules may include, but are not limited to: 1. Fixing the maximum time allotted to each speaker to 5 minutes. The Town Administrator being the time keeper. 2. Each speaker shall state their name and address for the record. 3. Providing for the designation of spokespersons for groups of persons supporting or opposing the same positions; 4. Providing for the selection of delegates from groups of persons supporting or opposing the same positions when the number of persons wishing to attend the hearing exceeds the capacity of the Town Council chambers (so long as arrangements are made for those excluded from the Town Council chambers to listen to the hearing); and 5. Provide for the maintenance of order and decorum in the conduct of the hearing. All notice and other requirements of the Open Meetings Law applicable to town council meetings shall also apply to public hearings at which a majority of the Town Council is present. A public hearing for which any notices required by the Open Meetings Law or other provisions of the law have been given, may be continued to a time and place certain without further advertisement. The requirements of Rule 2(c) shall be followed in continuing a hearing at which a majority of the Town Council is present. At the time of the hearing, the Mayor, or his or her designee, shall call the hearing to order and then preside over it. When the allotted time expires or when no one wishes to speak who has not done SO, the presiding officer shall declare the hearing closed. 11 In order to provide sufficient time for all public hearings and speakers, a public hearing cannot serve as a question and answer time. Town staff will direct in all notices required by law, that in order to allow sufficient time for all public hearings, any questions or research should be conducted by any such interested person(s) in advance of the public hearing. Town staff may facilitate the public's edification by using the Town's website or maintaining a printed file accessible to the public which contains relevant information about the subject matter of the public hearing. I. QUASI-JUDICIAL HEARING PROCEDURAL GUIDELINES 1. Purpose and General Information. Quasi-judicial decisions arise in a variety of local government settings. In Louisburg, the Town Council holds quasi- judicial hearings for special use permits, and for certain other applications. The Board of Adjustment ("BOA") holds quasi-judicial hearings for variance and reasonable accommodation requests and appeals of staff decisions, including zoning and minimum housing appeals. The Town Council, BOA and any other Boards requiring Quasi-Judicial hearings are collectively referred to in this policy as the "Hearing Body." During a quasi-judicial hearing, the Hearing Body must hold an evidentiary hearing and make its decision based on the written and oral evidence presented. Unlike legislative decisions, a quasi-judicial decision must be based solely on the evidence presented and cannot be based on opinions of members of the Hearing Body. Put differently, a quasi-judicial decision is one that requires the Hearing Body to find facts and exercise discretion when applying the standards of an ordinance to a specific situation. This policy is adopted to provide flexible guidance for the conduct of quasi- judicial hearings. It is designed to be used in conjunction with the other Rules of Procedures. This policy is based on North Carolina law but is not designed to create any additional rights or obligations and does not provide any procedural rights to any person. The failure of Hearing Body or any other person to adhere to this policy shall not affect the validity of any hearing, action taken, or decision made. To the extent there is conflict or any discrepancy between these recommended procedures and the NC General Statutes, case law, or Town ordinances (collectively "law"), the law shall prevail. 2. Who May Appear at the Hearing? Corporations must be represented by a licensed attorney. Non-corporate applicants and individuals opposed to the application that have standing may represent themselves or be represented 12 by an attorney, legal counsel is strongly advised. Any party may call expert or lay witnesses to testify. Engineers, architects, real estate agents, planners and other non-attorneys may only appear as expert witnesses and may not represent an applicant or those opposed to an application, unless the representation is approved by the Hearing Body before witnesses are sworn and evidence is introduced. The Hearing Body reserves the right to deny non-attorney representation for non-corporate parties. 3. Prior to the Hearing. All exhibits and evidence to be introduced during the hearing and names and addresses of all lay and expert witnesses should be submitted to the Town at least ten (10) days before the hearing date and electronic PDF files are preferred. The Town may designate staff members responsible for processing each application (sometimes 'Staff Representative) as the person to whom such exhibits should be submitted. Copies should also be provided to any other known parties. (a) If prior to the hearing an applicant or a person opposed to an application has questions about the process, he or she may contact the Staff Representative for more information. It is inappropriate for anyone to contact any member of the Hearing Body. (b) Prior to the hearing the Staff Representative, applicant or other person may suggest time limits for testimony and agreement on other procedural matters. The applicant may also request a continuance prior to the hearingby contacting the Staff Representative. 4. Responsibilities of the Presider. The Mayor (if the hearing is before the Town Council) or the Chair oft the BOA (ift the hearing is before that body), shall preside over the hearing (the "Presider"). The Presider must recognize speakers and members of the Hearing Body before they are heard. The Presider may rule on any objections or requests from participants in the hearing regarding the procedure of the hearing or evidence presented. The Presider may rule on the competence (i.e., the admissibility) of evidence withor without an objection from a participant. The Presider should allow everyspeaker to be heard but may limit and/or cut off evidence or testimony that is irrelevant, repetitive, incompetent, inflammatory, or hearsay. The Presider may place reasonable and equitable limitations on the presentation of evidence, arguments, and cross-examination of witnesses SO that the matter at hand is heard without undue delay. The Presider may impose additional requirements and take actions as may be necessary or desirable to facilitate the fair and efficient conduct of the 13 hearing and other agenda items. Additional requirements or actions may include requiring witnesses to sign up in advance of the hearing, allocating reasonable time for each side to present their testimony and evidence, limiting the overall time for the hearing, and delaying a hearing to a later point in the agenda or continuing the hearing to a later meeting. 5. Responsibilities of the Hearing Body. Members of the Hearing Body must make their decision solely on the written and oral evidence presented and cannot consider information obtained through independent research or undisclosed ex parte communications. Members may, however, view the premises at issue before the hearing SO long as at the commencement of the hearing the members disclose the site visit and any facts or information collected from the site visit that is relevant to the case. Likewise, at the commencement of the hearing, or during the hearing if it only becomes evident then, members must disclose any specialized knowledge they may have that is relevant to the case. Members of the Hearing Body should refrain from ex parte communications about upcoming or ongoing cases with any parties or other members of the Hearing Body, and at the commencement of the hearing, members must disclose ex parte communications. Members may seek and receive general, technical information pertaining to the case from Town staff prior to the hearing, but Town staff should provide the information to all during the hearing before the entire Hearing Body. 6. Responsibility of Those Who Testify. In addition to other responsibilities of the applicant and others who testify ("witnesses"), witnesses shall observe time limits imposed on testifying unless the Presider grants additional time. Witnesses shall avoid hearsay evidence. Hearsay evidence is testimony that the witness does not know of his or her own personal knowledge, including that which someone else told the witness and the use or introduction of signed petitions and letters. Witnesses shall focus their testimony on the applicable criteria. Unless they are a qualified expert, witnesses are not competent to testify about the impact of a proposed land use on the value of nearby property, the danger to public safety resulting from increases in traffic or other matters that require special training or expertise like the level of noise that will be generated. Non-expert witnesses are competent to testify about facts known to them and their opinion SO long as it is not about the impact on property values, the danger to public safety from increases in traffic, and other matters that require special training or expertise. 7. Conduct of the Hearing. The order of business for each hearing should be 14 as follows: (a) All persons, including Town staff, who intend to present evidence must be sworn in. (b) The Presider shall call the case as advertised on the agenda. The Presider may state something along the lines of: i. This matter requires this body to conduct a quasi-judicial hearing, which means the body must find facts and base its decision upon the application of the ordinance standards/criteria and the competent, substantial, and material evidence received during this hearing. All testimony must be competent and not repetitious. Speculative opinions and general expressions of fear of potential increases in crime, traffic or impacts on property values do not constitute competent evidence. (c) If the applicant is to be represented by anyone other than a licensed attorney, the applicant shall request the consent of the Hearing Body for such representation as set forth in Section II, above. (d) Members of the Hearing Body should disclose the following: i. Any site visits; ii. Ex parte communications; iii. Specialized knowledge they have relevant to the case; iv. Whether they have a fixed opinion that is not susceptible to change based on what they learn at the hearing; a) Whether they have a close familial, business, or other relationship with the applicant or other affected person; b). Whether they have a financial interest in the outcome of the case; and C). Any other information relevant to determining whether a conflict of interest exists. (e) If necessary, the Hearing Body will vote on recusal of members at this time. A member shall not participate in the hearing if the member has a fixed opinion prior to the hearing that is not susceptible to 15 change; has engaged in undisclosed ex parte communications; has a close family, business or other associational relationship with the applicant or an affected person; or has a financial interest in the outcome of the matter. (f) The applicant or other affected person (having been sworn in) shall present any objections they may have to a member's participation. If an objection is made to the participation of a member based on personal bias or other ground for disqualification, the Hearing Body shall determine the matter as part of the record. (g) The Presider shall open the hearing. (h) The Staff Representative should present the staff report. (1) Evidence and the appropriate number of exhibits that were not provided by the deadline in advance of the hearing shall be given to the Finance Officer/Town Clerk and any opposing party. The Finance Officer/Town Clerk shall number the exhibits if they have not already been numbered and shall distributeto Hearing Body. If an exhibit is presented it becomes part of the record and will not be returned. () If all parties are represented by attorneys, the applicant, followed by any opposing party, may present a brief opening statement. (k) The applicant shall present the arguments and evidence in support of the application. The applicant shall address applicable approval criteria. Members of the Hearing Body or any attorney representing the Hearing Body, or the Town may ask questions for clarification. Ifall parties are represented by attorneys, opposing parties may ask questions of (cross-examine) the applicant (if the applicant testifies) or supporting witnesses at this time. Ifthose opposed to the applicant are not represented by attorneys, the Presider may prefer to delay cross-examination until all sides present their arguments and evidence. (I) Persons opposed to granting the application shall present the arguments and evidence against the application based on the applicable approval criteria. Members of the Hearing Body or any attorney representing the Hearing Body, or the Town may ask questions for clarification. If all parties are represented by attorneys, the applicant may cross-examine the speaker or opposing witnesses 16 at this time. (m) The Presider will provide Town staff and/or their attorney an opportunity to present relevant arguments or evidence. (n) If cross-examination was not done at the conclusion of each side's case, then both sides will be permitted to cross examine previous witnesses. Those who oppose the application should cross examine the applicant (if the applicant testified) and the applicant's supporting witnesses first. Then the applicant may cross examine those witnesses who spoke in opposition to the application. Both sides will be permitted to present rebuttals to opposing testimony. Both sides may, as necessary, object to incompetent evidence and testimony (such as improper lay opinion testimony and hearsay) offered by other witnesses. The Presider may rule on such objection or take it under advisement. (0) After all evidence has been presented, the Presider may ask the parties if there is additional relevant information that has not been presented that would make a continuance in order. The Presider will entertain objections and rule on the admissibility of the evidence or exhibit. (p). Unless the Presider continues the public hearing to the next regularly scheduled quasi-judicial meeting of the Hearing Body or to a publicly stated date, time and location, the Presider shall close the period for public discussion. The Hearing Body shall publicly discuss the case withoutfurther general input from the public. Members of the Hearing Body, however, may seek clarification or ask questions of persons previously sworn on any piece of evidence presented. Cross- examination and rebuttals may be made only on new evidence presented. The hearing shall be closed after Hearing Body deliberations are complete. (q) Unless the hearing has been continued, the Hearing Body shall render a decision on the matter, or, if it SO chooses, recess the case to the next regularly scheduled quasi-judicial meeting of the Hearing Body or to a publicly stated date, time, and location. The Town Council may approve an application by vote of a majority of the members. The BOA may approve variances only by a vote of four- fifths of the members of the Board (excluding vacant positions and members who are disqualified from voting, if there are no qualified alternates available). 17 (r) Any motion to approve an application that does not receive the required majority or super-majority vote means the application has been denied. If an application has been denied, findings of fact and conclusions must be made to support that decision. (s) The Hearing Body may attach conditions to the approval of any application in accordance existing state law and Town Code. (t) A written decision must be approved for every quasi-judicial application, generally at the next scheduled meeting of the Hearing Body. As part of the written decision, the Hearing Body must make findings of fact and conclusions as to applicable standards and any conditions. 8. Burden of Proof, Testimony, and Evidence. (a) Burden of Proof for Special Use Permits and other required application Approvals: The applicant has the burden of producing sufficient substantial, competent, and material evidence for the Hearing Body to conclude that the standards of the applicabie ordinances have been met. If the applicant meets all the standards of the ordinance, the applicant is entitied to approval unless those opposed to the application produce substantial, competent, and material evidence that one or more of the standards have not been met. If the applicant fails to put forth sufficient evidence to show they meet all the criteria, then the Hearing Body must deny the application. For example, for a special use, the applicant must establish that the application meets the specific criteria for the specific use proposed and that it meets all of the general criteria of the Ordinance. (b) Burden of Proof for Variances: The applicant has the burden of producing sufficient substantial, competent, and material evidence for the Hearing Body to conclude that unnecessary hardships would result from carrying out the strict letter of the zoning ordinance. The BOA must deny a request for a variance unless the applicant puts forth sufficient evidence that all oft the criteria of ordinance have been met. (c) Burden of Proof for Appeals: Appeals of administrative decisions are only quasi-judicial decisions in the limited sense that they require the same due process protections as are given in other quasi- judicial 18 proceedings (for example, the rights to present evidence and cross examine). Unlike other quasi- judicial decisions, however, an appeal of an administrative decision presents a question of law, which the Hearing Body considers de novo. "De novo" means the Hearing Body is not bound by the ordinance interpretation of Town staff. Instead, the Hearing Body must seek to interpret the ordinance SO as to give effect to the Town Council' intent when it adopted the ordinance. The Hearing Body shall not reverse or modify an administrative decision unless it finds that the administrative officer erred in the application or interpretation of the terms of the ordinance, Town Code, or related policies adopted by the Town. The other common rules of statutory construction apply as well. Appeals are typically in the nature of certiorari to the superior court as set forth in NCGS $160D-1402. (d) Testimony and Evidence: All lay and expert testimony, including the Town staff, must be sworn testimony. All persons wishing to speak will be given a reasonable time in which to be heard; however, groups are encouraged to select a spokesperson to speak for the group in order to avoid repetitive testimony. Inflammatory, irrelevant, repetitive, and incompetent testimony and hearsay is not permitted. The Hearing Body's decision must be based on substantial, competent, and material evidence. Substantial evidence is that which a reasonable mind would regard as sufficiently supporting a specific result.' I Competent evidence is evidence that can be subjected to cross-examination, inspection, explanation, and rebuttal. Courts often refer to that is relevant to the issue being considered by the Hearing Body. i. Lay Versus Expert Testimony: As a general rule, anyone with relevant knowledge to the case may provide factual information, but only experts may provide opinion testimony. Lay witnesses should not provide opinion testimony, as this testimony is generally deemed incompetent. Expert testimony must be competent wherein the expert has qualifications relevant to the matter before the Hearing Body. Under NCGS S 160D- 1402()(3), expert testimony is required in three cases: a). The use of property in a particular way would affect the value of other property; b). The increase in vehicular traffic resulting from a proposed development would pose a danger to the public safety; and, 19 c). Other matters about which only expert testimony would generally be admissible under the rules of evidence, such asthe level of noise that will be generated. (c) Conditions of Approval. i. Conditions Generally: The Hearing Body may attach conditions to approvals of special use permits, variances, and such other approvais as law may permit. For special use permits and conditions must be reasonabie and appropriate and iimited to those that require changes in a project "that are necessary to bring the project into compliance with the standards" of the applicable statutes and ordinances. For variances, conditions must be "reasonably related to the variance." Conditions cannot require the applicant to take action with regard to a piece of property that is not a part of the application being considered, and conditions cannot require the alteration of a special use permit previously issued to a third party. ii. Conditions on Appeals Decisions: Unlike conditions on special use permits and variances, the Hearing Body's authority in an appeal is limited to reversing or affirming, wholly or partly, or modifying the staff decision. Moreover, the Hearing Body only has only the powers of the officer from whom the appeal is taken. An appeal of an administrative decision cannot be used to impose conditions or vary the ordinance. (d) Written Decision. The Hearing Body must reduce its decision to writing, and the written decision must reflect the Hearing Body's determination of contested facts and their application to the specific standards for the particular use and the general standards contained in ordinance for special uses, variances, and for reasonable accommodations. For approvals or denials of these types of applications, the Hearing Body should make conclusions as to each applicable standard as appropriate. Even if the Hearing Body denies an application because it fails to meet one or two criteria, the better practice is to make findings of fact and conclusions as to all standards, SO the record is clear in the event the decision is appealed. The Hearing Body should make findings of fact and conclusions that are relevant to the specific ordinance that is at issue in the appeal. Findings of fact must also be made to support conditions attached to 20 any approval. The written decision must be signed by the Presider or other authorized member of the Hearing Body and becomes effective upon filing with the Town Administrator. A copy of the written decision must be delivered to the applicant, property owner, and others as required by state law. (e) Withdrawal of the Application. An application or appeal will be considered to have been withdrawn under the following circumstances i, The applicant submits a written request to withdraw the application or appeal; ii. The property owner, if different than the applicant, submits a notarized request to withdraw the application or appeal; iii. The Hearing Body requests the applicant to furnish additional information within a specified period of time, and such information is not furnished by the applicant within the time period allowed; (f) Without prior notification to the Presider or Town Clerk, the applicant does not appear at the scheduled hearing to testify regarding the merits ofthe application; or (g) The applicant appears at the scheduled hearing and requests that the application be withdrawn. (h) ReconsceratonRegpenne Substantive decisions on the merits of a request cannot be reconsidered and decided cases cannot be reopened following the approval of a written decision. If there has been a material change in circumstances, the case may be submitted as a new case. J. ACTIONS TAKEN BY TOWN COUNCIL, PLANNING BOARD, AND BOARD OF ADJUSTMENT IN MEETINGS (Planning Board and Board of Adjustment shall be referred to as "Boards" or "Board") a. MOTION The Town Council and Boards shall proceed by motion. Any member may make a motion. b. SECOND REQUIRED 21 A motion shall require a second. Any motion without a second shall fail. C. ONE MOTION AT A TIME A member may make only one motion at a time. d. SUBSTITUTE MOTION A substitute motion is out of order while another substantive motion is pending. e. ADOPTION BY MAJORITY VOTE A motion shall be adopted by a majority of the votes cast, a quorum being present, unless otherwise required by these rules or the laws of North Carolina. f. DEBATE The Mayor (for Town Council) or Chair (for Boards) shall open the floor to discussion among the members on each motion, after a second is received, and shall preside over the discussion according to the following general principles: (a) The introducer (the member who makes the motion) is entitled to speak first. (b) A member who has not spoken on the issue shall be recognized before a member who has already spoken. (c) To the extent possible, the debate shall alternate oetween opponents and proponents of the measure. g. RATIFICATION OF ACTIONS To the extent permitted by law, Town Council or Boards may ratify actions taken on its behalf but without its prior approval. A motion to ratify is a substantive motion. h. PROCEDURAL MOTIONS In addition to substantive motions, the following procedural motions, and no others, shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for adoption. 22 1. To Adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. A motion to adjourn (or recess) to a time and place certain shall also comply with the requirements of Rule 2(c). 2. To Take a Brief Recess. 3. Call to Follow the Agenda. The motion must be made at the first reasonableopportunly, or it is waived. 4. To Suspend the Rules of Procedure. The motion requires for adoption, a vote equal to two-thirds of the actual membership of the Town Council or Board, excluding vacant seats. The Town Council or Board may not suspend provisions of the rules that state requirements imposed by law on the Town Council or Board. 5. To Divide a Complex Motion and Consider It by Paragraph. 6. To Defer Consideration. A substantive motion, whose consideration has been deferred, expires one hundred (100) days thereafter unless a motion to revive consideration is adopted. 7. Call of the Previous Question. This motion is not in order until there has been at least ten (10) minutes of debate and every member has had an opportunity to speak once. 8. To Postpone to a Certain Time or Day. 9. To Refer to a committee. Sixty (60) days after a motion has been referred to a committee, the introducer may compel consideration of the measure bythe entire Town Council, whether the committee has reported the matter tothe Town Council. 10. To Amend. An amendment to a motion must be pertinent to the subject matter of the motion. An amendment is improper if adoption of the amendedmotion has the same effect as rejection of the original motion. A motion may be amended, and that amendment may be amended, but no further amendments may be made until the ast-offered amendment is disposed of by a vote. 11. To Revive Consideration. The motion is in order any time within one hundred (100) days after the day of a vote to defer consideration. A substantive motion on which consideration has been deferred expires one hundred (100) days after the deferral unless a motion to revive consideration is adopted. 23 12. To Reconsider, This motion must be made by a member who voted with the prevailing side, and only at the meeting during which the original vote was taken. The motion cannot interrupt deliberation on a pending matter but is in order at any time before actual adjournment. 13. To Rescind or Repeal, The motion is not in order if rescission or repeal of an action is forbidden by law. 14. Tol Prevent Reconsideration for Six (6) Months, The motion shall bei in order immediately following the defeat of a substantive motion and at no other time. The motion requires for adoption, a vote equal to two-thirds of the actual membership of the Town Council or Board, excluding vacant seats. If adopted, the restriction imposed by the motion remains in effect for six (6) months or until the next organizational meeting of the Town Council or Board, whichever occurs first. i. RENEWAL OF MOTION A motion that is defeated may be renewed at any later meeting unless a motion to prevent reconsideration has been adopted. j. WITHDRAWAL OF MOTION A motion may be withdrawn by the introducer at any time before a vote. k. DUTY TO VOTE Every member must vote unless excused by the remaining members according to State law. A member who wishes to be excused from voting shall SO inform the Mayor, who shall take a vote of the remaining members. No member shall be excused from voting except upon matters involving the consideration of his own financial interest or official conduct. In all other cases, a failure to vote by a member who is physically present in the Town Council Chambers or who has withdrawn without being excused by a majority vote of the remaining members present shall be recorded as an affirmative vote. I. INTRODUCTION OF ORDINANCES A proposed ordinance shall be deemed to be introduced on the date the subject matter is first voted on by Town Council or Boards. m. ADOPTION OF ORDINANCES 24 An affirmative vote equal to a majority of all members of the Town Council not excused from voting on the question shall be required to adopt an ordinance or to take any action that has the effect of an ordinance, or to make, ratify, or authorize any contract on behalf of the Town. No ordinance shall be adopted unless it has been reduced to writing before a vote on adoption is taken. n. ADOPTION OF THE BUDGET ORDINANCE Notwithstanding the provisions of any Town Charter, general law, or local act: 1. Any action with respect to the adoption or amendment of the budget ordinance may be taken at any regular or special meetings of Town Council by a simple majority of those present and voting, a quorum being present; 2. No action taken with respect to the adoption or amendment of the budget ordinance need be published or is subject to any other procedural requirement governing the adoption of ordinances or resolutions by Town Council; 3. The adoption and amendment of the budget ordinance and the levy of taxes in the budget ordinance are not subject to the provisions of any town charter or local act concerning initiative or referendum. During the period beginning with the submission of the budget to Town Council and ending with the adoption of the budget ordinance, the Town Council may hold any special meetings that may be necessary to complete its work on the budget ordinance. Except for the notice requirements of the Open Meetings Law, which continue to apply, no provision of law concerning the call of special meetings applies during that period SO long as (a) each Member of Town Council has actual notice of each Special Meeting called for the purpose of considering the budget, and (b) no business other than consideration of the budget is taken. This rule does not allow and may not be construed to allow the holding of closed meetings or executive session by the Town Council if it is otherwise prohibited by law from holding such a meeting or session. O. CLOSED SESSIONS The Town Council or Boards may hold closed sessions as provided by law (See NCGS $143-318.11). Town Council or Boards shall only commence a closed 25 session after a motion to go into closed session has been made and adopted during an open meeting. The motion shall state the general purpose of the closed session and must be approved by the vote of the majority of those present and voting. Town Council shall terminate the closed session by a majority vote. Only those actions specifically authorized by statute may be taken in closed session. A motion to adjourn or to recess to a time and date certain shall not be in order during a closed session. This does not preclude a brief recess, p. SPECIAL, EMERGENCY, & ADJOURNED MEETINGS (a) Special Meetings. The Mayor, the Mayor Pro-tempore, or any two members of the Town Council may at any time call a special Town Council meeting by signing a written notice stating the time and place of the meeting and the subject(s) to be considered. At least forty-eight (48) hours before a special meeting is called in this manner, written notice of the meeting stating its timeand place and the subjects to be considered shall be (a) delivered to the Mayor and each Town Council Member or left at his or her usual dwelling place; (b) posted on the Town's principal bulletin board; and (c) mailed or delivered to each newspaper, wire service, radio station, television station, and person who has filed a written request for notice with the Finance Officer/Town Clerk. Only those items of business specified in the notice may be transacted at a Special Meeting called in this manner unless all members are present or have signed a written waiver of notice. A Special Meeting may also be called or scheduled by vote of the Town Council in open session during another duly called meeting. The motion or resolution calling or scheduling the Special Meeting shall specify its time, place, and purpose. At least forty-eight (48) hours before a Special Meeting is called in this manner, notice of the time, place, and purpose of the meeting shall be (a) posted on the Town Council's principal bulletin board at town hall; and (b) mailed or delivered to each newspaper, wire service, radio station, television station, and person who has filed a written request for notice with the Finance Officer/Town Clerk. (Such notice shall be mailed or delivered at least forty- eight (48) hours before meeting to each Town Council Member and to the Mayor if he or she was not present at the meeting at which the Special Meeting was scheduled.) 2. Emergency Meetings. The Mayor, the Mayor Pro-tempore, or any two 26 members of the Town Council may at any time call an Emergency Town Council Meeting by signing a written notice stating the time and place of the meeting and the subjects to be considered. The notice shall be delivered to the Mayor and each Town Council Member or left at his or her usual dwelling place at least six (6) hours before the meeting. Notice of the meeting shall be given to each local newspaper, local wire service, local radio station, and local television station that has filed a written emergency meeting notice request, which includes the newspaper's, wire services, or station's telephone number, with the Finance Officer/Town Clerk. This notice shall be given by the same method used to notify the Mayor and Town Council Members and shall be given at the expense of the party notified. Emergency Meetings shall only be called because of general unexpected circumstances that require immediate consideration by the Town Council. Only business connected with the emergency may be considered at an emergency meeting. 3. Adjourned (or recessed) Meetings. A properly called regular, special, or emergency meeting may be adjourned (or recessed) by a procedural motion made and adopted as provided in Rule 17(a) in open session during the regular, special, or emergency meeting. The motion shall state the time and place when the meeting will reconvene. No further notice need be given of anadjourned (or recessed) session of a properly called regular, special, oremergency meeting. q. VIRTUAL MEETINGS AND ATTENDANCE Virtual meetings shall apply to any meeting held remotely. Virtual attendance shall apply to both telephonic and video attendance by a Town Council or Board member. Virtual meetings shall be reserved for declared state of emergencies and shall be conducted pursuant to NCGS 9166A-19.24. All Town Council and Board member shall make all efforts to attend meetings in person. If virtual attendance is necessary, the member requesting virtual attendance shall notify the Mayor or Chair, Town Administrator and Town Clerk twenty-four (24) hours prior to the start of the meeting, unless advance notice is impracticable. Virtual attendance shall be preferable to the member not participating in the meeting. If a member is attending a meeting virtually, they shall be counted towards a quorum as if they were physically present in the Town Council chambers at all times they are in virtual attendance. At the beginning of any meeting where a member is in virtual attendance, the Mayor or Chair shall announce that the member is in virtual attendance. Voting by members in virtual attendance shall 27 be made by roll call. In the event that a member who is in virtual attendance should lose connection, they will not be counted as having been present for any subsequent votes. R. MEETING MINUTES Full and accurate minutes of the Town Council or Board Meetings shall be kept and shall be open to the inspection of the public, except as otherwise provided in this rule. The results of each vote shall be recorded in the minutes and the "aye's" and "no's upon any question shall be taken. Full and accurate minutes sha!! be kept of all actions taken during closed sessions. Minutes and other records of a closed session may be withheld from public inspection SO long as public inspection would frustrate the purpose of the closed session. S. VACANCIES A vacancy that occurs in an elective office of a town shall be filled by appointment of the Town Council. If the term of the office expires immediately following the next regular municipal election, or if the next regular municipal election will be held within 90 days after the vacancy occurs, the person appointed to fill the vacancy shail serve the remainder of the unexpired term. Otherwise, a successor shall be elected at the next regularly scheduled municipal election that is held more than 90 days after the vacancy occurs, and the person appointed to fill the vacancy shall serve only until the elected successor takes office. The elected successor shall then serve the remainder of the unexpired term. If the number of vacancies on the Town Council is such that a quorum of the Town Council cannot be obtained, the Mayor shall appoint enough members to make up a quorum, and the Town Council shall then proceed to fill the remaining vacancies. Ifthe number of vacancies on the Town Council is suchthat a quorum of the Town Council cannot be obtained and the office of mayor is vacant, the Governor may fill the vacancies upon the request of any remaining member of the Town Council,or upon the petition of any five registered voters of the town. Vacancies in appointive office shall be filled by the same authority that makes the initial appointment. 28 LOUISBURG NOI RTH CAROLIN A CharmingSine1779 RESOLUTION DISPOSAL OF SURPLUS PROPERTY WHEREAS, the Town of Louisburg owns certain personal property itemized on the attached Exhibit A this is no longer functional for governmental purposes; and WHEREAS, the Town of Louisburg Town Council is desirous of declaring the property surplus and disposing oft the property as authorized by North Carolina General Statute (NCGS) 160A-Article 12; and WHEREAS, following the Town Council's approval, the Town Council wishes to allow for the sale oft the property listed in Exhibit A according to procedures prescribed in NCGS 160A-270(c) which authorizes the disposal of personal property electronically using an existing or public electronic auction service; and WHEREAS, items not sold by electronic auction will be disposed of using any other method authorized in the NCGS 160A-Article 12 including discarding the items. NOW, THEREFORE, BE IT RESOLVED by the Town ofL Louisburg Town Council as follows: 1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property. 2. The Chief Financial Officer' S designated representative, pursuant to the provisions ofNCGS 160A- 270( c), is hereby authorized to dispose of the personal property listed by electronic public auction and any property not sold by electronic means may be disposed of using any other method authorized by the NCGS 160A- Article 12, and that said representative be further authorized and directed to execute necessary documents, transfer title, add/ delete items from the surplus list, and perform all necessary functions associated with this disposal. 3. All surplus property will be sold I as is,' " all sales will be final. The Town ofLouisburg makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 4. A notice summarizing this resolution and the sale of the surplus property shall be advertised on the Town's website at least ten (10) days prior to the electronic public auction. ADOPTED this the 15th day of August, 2022. Christopher Neal, Mayor ATTEST: Lori Rogers, Interim Town Clerk LOUISBURG NORTH CAROLINA Cherming Since. 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Resolution Declaring Certain Property Surplus Date: August 15, 2022 Please find attached a Resolution declaring certain Town real property surplus. By adopting the Resolution staffi is authorized to sell the property as authorized by NCGS 160A-Article 12. The property designated for sale is listed on Exhibit A. Recommended Action: Adopt the Resolution declaring the property listed on Exhibit A as surplus. (919) 496-4145 * FAX (919) 496-6319 * "onaneomotouaupcn - III LOUISBURG NOR RTH CAROLINA ChammingSima1779 RESOLUTION DISPOSAL OF SURPLUS PROPERTY WHEREAS, the Town ofLouisburg owns certain personal property itemized on the attached Exhibit A this is no longer functional for governmental purposes; and WHEREAS, the Town ofLouisburg Town Council is desirous of declaring the property surplus and disposing of the property as authorized by North Carolina General Statute (NCGS) 160A-Article 12; and WHEREAS, following the Town Council's approval, the Town Council wishes to allow for the sale of the property listed in Exhibit A according to procedures prescribed in NCGS 160A-270(c) which authorizes the disposal of personal property electronically using an existing or public electronic auction service; and WHEREAS, items not sold by electronic auction will be disposed of using any other method authorized in the NCGS 160A-Article 12 including discarding the items. NOW, THEREFORE, BE IT RESOLVED BY THE Town ofLouisburg Town Council as follows: 1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property. 2. The Chief Financial Officer' S designated representative, pursuant to the provisions OfNCGS 160A- 270( c), is hereby authorized to dispose of the personal property listed by electronic public auction and any property not sold by electronic means may be disposed of using any other method authorized by the NCGS 160A- Article 12, and that said representative be further authorized and directed to execute necessary documents, transfer title, add/ delete items from the surplus list, and perform all necessary functions associated with this disposal. 3. All surplus property will be sold 1 as is," " all sales will be final. The Town ofLouisburg makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 4. A notice summarizing this resolution and the sale of the surplus property shall be advertised on the Town's website at least ten (10) days prior to the electronic public auction. ADOPTED this the 15th day of August, 2022. Christopher Neal, Mayor ATTEST: Lori Rogers, Interim Town Clerk EXHIBIT A LOUISBURG HB: pnon Charming Since 1779 Office of Assistant Town Administrator EQUIPMENT TO BE DECLARED SURPLUS PROPERTY AUGUST, 15,2022 2005 CHEVROLET PICK-UP TRUCK VIN.# 1GCEC14X952158818 ASSET # SWP-307 FORD TRACTOR SER. # BB61413 MODEL 6610 ASSET # ELC-335 PURCHASED USED 2-25-2008 2018 DODGE DURANGO POLICE VEHICLE VIN # 1C45D/FT6/C474541 WRECKED TOTAL LOSS 2013 DODGE CHARGER POLICE VEHICLE VIN # 2C3CDXAT0D4716194 VIN # LPD-336 2014 DODGE CHARGER POLICE VEHICLE VIN # 2C3CDXAT1EH186206 ASSET # LPD-337 Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 - Tel. 19) 496-3406 . Fax: (919) 496-6319 . Email: Paleronetomdlousupeg LOUISBURG NORTH CAR OLINA A Charming Since 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: North Main Street Waterline Project Date: August 15, 2022 Background In April 2019, the Town Council voted to approve an application for funding from the State regarding the North Main Street Water Project. This project was to replace, extend and upsize the water lines (1906 era lines from 6" to 10" diameter) along primarily North Main Street and a couple ofside streets. Upon Council approval, an engineering firm was selected through the RFP process, Municipal Engineering in November 2020. Once the plans were prepared a budget estimate of$1.5 M was determined for the cost ofthe project. State funding for the project was a 50/50 grant-loan split, whereby 50% was grant funded and 50% was loan funded at a state sponsored low rate. Upon submission oft the Town's application to the State, the Town had not completed its 2021 audit which delayed approval of the application. Since that audit's completion, the Town application may move forward. However, in the months that has passed since its submission, inflation has increased the estimated costs to a level of$1.8 M, or an additional $300,000. The net financial impact of this additional cost is that the Town anticipates a likely increase of$15,000 annually in its repayment schedule, depending upon the new interest rate. It is important to remember that the estimated budget amount of$1.8 M is just that an estimate. Bids on the project have not been collected and our engineering firm was being very conservative in their estimates. This was done to ensure we did not fall short in our funding and be forced to go back to the State to seek more funding at a later date, with no guarantee monies would be available. Staff Recommendation Because Council's original action was to approve $1.5 M for this project, staffis recommending that Council vote to approve amending the project budget an additional $300,000 in anticipation of future costs. (919) 496-4145 FAX (919) 496-6319 * Mmninetomofousbupcon - LOUISBURG NORTH CAR OLIN A Charming Since 1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Jon Barlow, Interim Town Administrator Subject: Administrator's Report Date: August 15, 2022 Your financials are attached. Highway 56 Booster Station Improvement Project The booster pump station project is complete. According to Ray Proctor at the Water Plant, the new pumps have greatly increased our ability to provide significantly more water in a shorter time period to Franklin County. Planned Electrical Outage Duke Energy needs to replace a pole and some equipment inside our substation. The maintenance work will require a complete electrical outage in the Town for about 3-4 hours. The work will be done overnight. An exact date is not known, but it is likely to be in November. Once we have a firm date we will use all our resources including the media and social media to inform our customers. Police/Fire Station Generator The existing generator at the police/fire station remains out of service. Due to its age repair parts are hard to find. The new generator has been ordered, but its delivery date is still unknown. In the meantime, a rental unit will remain on-site at a cost of $5,000/month. (919) 496-4145 * FAX (919) 496-6319 * Paningomotoumbupeon Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (07/01/2022 - 07/31/2022) 911 Hang-ups 16 Accident 17 Alarm Activation 32 Animal Complaint 5 Arrest 4 Arrest (WS) 2 Assault 1 Assist Highway Patrol 1 Assist Motorist 7 Assist Other Department 7 B&E 1 Business Check 2 C&R Driver 14 Communicating Threats 2 Customer Problems 9 Damage to Property 2 Deceased Person 3 Dispute 11 Disturbance 11 Domestic 7 Escort 15 Escort (Funeral) 7 Escort (Security) 22 Fight 3 Fire Alarm 1 Fraud 3 Funeral Escort 2 Harassment 1 Ilegal Parking 1 Indecent Exposure 1 Intoxicated Subject 1 Investigate 4 Larceny 10 Mental Patient 6 Missing Person 2 Noise Complaint 2 Rescue 9 Ride Through 2 Serve papers 16 Shots Fired 4 Suspicious Vehicle/Subject 25 Traffic Control 1 Trespassing 2 TWO: Talk With Officer 27 Unauthorized Use of Motor Vehicle 1 Unlock car 23 Vandalism 1 Vehicle Stop 1 Warrant 1 Wasted OCA Number 1 Welfare Check 16 Total Number Of Events: 365 Date: 08/05/2022 : Time: 09:48 Page 1 Type ofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls In Town Total Calls 22 15 29 32 27 25 23 173 Structure Fires Cooking Fires 0 0 1 0 0 0 1 2 Motor Vehicle Crashes 8 4 3 7 12 7 46 Fire Alarms 5 3 13 11 49 Elec Smoke Scare 2 10 Service / Medical / Good Intent 5 38 Cancelled Enroute 0 6 Brush Fires 0 Other Fires (carf fire, gasl leaks) 2 Weather Related (downedt trees etc) 0 Outside of Town Total Calls 21 13 18 13 15 32 19 131 Structure Fires / Cooking Fires 1 1 4 8 Motor Vehicle Crashes 3 30 FireA Alarms 17 Elec/ /Smoke Scare 1 6 Service / Medical/ / Good Intent 5 2 20 Cancelled Enroute 1 8 Brush Fires 5 20 Other Fires (carf fire, gasl leaks) 1 0 2 8 Weather Related (downed trees etc) 3 0 5 3 14 Total Calls 43 28 47 45 42 57 42 304 Structure FIres 10 Motor' Vehlcle Crashes 76 Fire Alarms 66 Elec/S Smoke Scare 16 Service / Medical/ / Good Intent 58 Cancelled Enroute 14 Brush Fires 28 Other FIres( car fire, gas! leaks) 17 Weather Related Calls 19 Jan Feb March Aprll May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 6 3 1 11 33 Child Safety Seat Installations 1 2 6 21 Emergency Call Outs (Elec/Public Works) 1 5 19