LOUISBURG NORTH CAROLIN/ A Charming Sincel 1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX September 10, 2024 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor August 13, 2024 Regular Meeting August 29, 2024 Special Called Meeting 6. Public Comment 7. Approval of Resolution for Town Board Appointments Slayter P. 1 8. Resolution to Award Contract for Professional Engineering Services Slayter P. 2 9. Resolution to Award Upset Bid for Town Property Davis Street Slayter P. 4 10. Resolution to Declare Surplus and Dispose of Generator Sewer Facility Medlin P. 7 11. Resolution of Ordinance Authorizing SBI Background Checks on Fire Personnel Medlin P. 8 12. Administrator's Report Medlin P.12 13. Mayor's Report Mayor 14. Police Report Abbott P.24 15. Fire Report Lanham P.27 16. Council Comments Mayor 17. Adjourn LOUISBURG NORTH CAROLINA Charming Since 1779 To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Minutes for the Packet both Regular and Special Called Meeting Date: September 6, 2024 Due to a family emergency, please note that the minutes for the regular and special called meetings will be handed out at the meeting on September 10th. (919) 496-4145 * FAX (919) 496-6319 * madingtomoloushupcon Louisburg Town Council Special Called Meeting 110 W. Nash Street, Louisburg NC 27549 August 29, 2024 Mayor Christopher Neal, Town Administrator Sean Medlin, and Council Members Stover, Stein, Clancy, Woods, Baker, and Wright, were all present. Town Attorney Ben Williamson was also present. The meeting was held at Council Chambers at Town Hall 110 W. Nash Street, Louisburg NC 27549. Councilwoman Wright gave the invocation followed by the Pledge of Allegiance. Councilwoman made a motion to adopt the agenda; seconded by Councilman Stover. The motion passed without objection. Councilman Stover made a motion to go into closed session 143-318-11(a)(6) Personnel, seconded by Councilwoman Wright. The motion passed without objection. Councilman Stover made a motion to come out ofclosed session, seconded by Councilwoman Stein. The motion passed without objection. No action was taken in closed session. Councilwoman Stein made the motion to adjourn, seconded by Councilwoman Wright. The motion passed without objection. Pamela Perry Town Clerk August 13, 2024 Regular Monthly Meeting Minutes The Louisburg Town Council met on Tuesday, August 13, 2024, at 7:00pm in the Karl T. Pernell Safety Complex at 104 Wade Ave., Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, Town Attorney Ben Williamson, Council Members, Dr. Phillip Stover, Dalita Woods, Silke Stein, Betty Wright, Kim Baker, and Tom Clancy were all present. Invocation Councilwoman Betty Wright gave the Invocation Pledge of Allegiance Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. Adoption of the Agenda Mayor Neal asked for a motion to adopt the agenda. Councilman Stover made a motion to amend the agenda by adding a discussion of a Planning Conference Discussion as item16 on the agenda; seconded by Councilwoman Stein. The motion passed without objection. Approval of the Minutes Mayor Neal asked for a motion to adopt the July 9, 2024 regular meeting minutes. Councilwoman Stein made a motion to approve the minutes; seconded by Councilwoman Wright. The motion passed without objection. Public Comment 1. Joyce Neff2 203 John St. stated it seems backwards to ask for public comments before we have heard your reports and comments when you cannot respond to us. Then when you do your report, we are asked to not as questions or make comments. 2. Jessica Vajanyi 303 N Main St- She is the General Manager of the ABC Store. She spoke to the Board last month, but she wanted to let everyone know that they raised a total of $12,450 through the help of County Lines Whiskey Club for the bottle of Bourbon. This was contributed to the National Night Out for our Police Department. Public Hearing: Closing Un-Named Alley-County Judicial Center Site Mayor Neal asked for a motion to go into the Public Hearing. Councilman Clancy made a motion to go into the Public Hearing; seconded by Councilwoman Wright. The motion passed without objection. Philip Slayter, Special Projects Administrator told the Board that an "L" shape alley currently exists on the site of the County Judicial Center Complex. This alley predates the construction of the Judicial Center as early as the 1920's. Since the construction of the Judicial Center, the alley has served no functional public use as an access way. Now, with the proposed Judicial Center expansion, the existence of the alley stops the project as currently proposed such that the expanded building encompasses the entirely of the alley. Mayor Neal asked if there were any questions from the Council or citizens. Councilwoman Stein asked ifthis would have anything to do with the closing of Johnson Street. Mr. Slayter replied that it would not. After no more questions, Mayor Neal asked for a motion to close the Public Hearing. Councilman Clancy made the motion to close the public hearing; seconded by Councilwoman Wright. The motion passed without objection. Approval of Order for Closure of Alley at 113 S Main St. Mayor Neal asked for a motion to approve the closure of the alley at 113 S. Main St. Councilman Clancy made a motion to approve the closure; seconded by Counciwoman Wright. The motion passed without objection. Swearing in of New Police Officers At this time Mayor Neal proudly swore in Officer Jeremy Horne and Officer Lonnie Shumate along with their family members and welcomed them to the Police Department. Resolution for Awarding Contract for Rate Study Town Administrator Sean Medlin stated that the Town sought written quotes for undertaking a rate study of the four enterprise funds the Town operate: water, sewer, power and solid waste. Three bids were received with one bid as a no bid. The recommended bid was Raftelis Financial Consultants, has a proven record in this area of study. It is staff's recommendation to award the bid to Raftelis and direct the Town Administrator to negotiate a contract for said services. Mayor Neal asked for a motion to approve this resolution. Councilman Stover made a motion to accept; seconded by Councilman Clancy. The motion passed without objection. Resolution for Town Board Appointments The Town of Louisburg Town Council is the appointing authority for its Boards and Commissioners. The Towns Planning Board has two vacancies in its ETJ; and applicants; Fannie Perry and Staley Medlin. The Board of Zoning Adjustments has two vacancies ofwhich one is in its planning ETJ and applicant: Brian Cash (ETJ). The Economic Development Committee has nine vacancies: and applicants: Phillip Stover (4 years), Paige Sayles (4 years), Kelly Carraway (two years) Will Hinton (3 yrs.), Andrea Woodin, (3 yrs.) and Felix Allen (2 yrs.). Phillip Slayter, Special Projects Administrator stated a new applicant had applied after this resolution had been approved. Ms. Rita Cox would sever 2 yrs. on the Economic Development Committee. Mayor Neal asked for a motion to amend the resolution adding Ms. Cox. Councilman Stover made the motion to amend; seconded by Councilwoman Wright. The motion passed without objection. Mayor Neal made a motion for the ABC be taken off the resolution for now. At that time Councilman Clancy recused himself from this amendment. Councilman Stover seconded the motion. It passed without objection. Mayor Neal asked for a motion to approve the resolution including the amendments. Councilman Stover made the motion to approve; seconded by Councilman Wright. The motion passed without objection. Approval of Amendment to Noise Ordinance At its regular meeting on July gth, Town Council proposed amending the Town's. Noise Ordinance to strengthen its provisions in response to citizen complaints from excessive motor vehicle noises and nighttime disturbances. The Council directed staff to examine the proposed provisions for legal and code formatting issues and reporting to Council. The proposed amendment incorporates those changes and includes additional provisions addressing enforcement. Mayor Neal asked for ai motion to approve the amended noise ordinance. Councilman Stover made a motion to approve; seconded by Councilwoman Wright. The motion passed without objection. Continuation of Discussion of Fines and Proposed Fees At the February 2024 Council meeting, Council opted to defer action on some fines out ofconcern that some defendants would be unable to pay. Council requested staff to see if there was a means found to take into account the defendants ability to pay. After reviewing the matter with outside legal counsel, no means were dentified. The only other option for Council is either keep the fines at the current level or marginally increase them. There was a comparison of existing fees VS proposed fee schedule. One change was mentioned to change the fee of the Handicap Zone from max $250 state law to $125. Councilman Stover made the motion to make this change; seconded by Councilwoman Wright. Mayor Neal along with Council Members Stover, Woods and Wright voted Yes. Council Members Baker, Clancy and Stein voted No. The motion passed with 4 Yes and 3 No. Mayor Neal asked for a motion to approve the ordinance to keep the rest ofthe fees as proposed. Councilman Clancy made the motion to approve the ordinance to keep the fees that were proposed; seconded by Councilwoman Baker. The motion passed without objection. Discussion of Basketball Court Councilwoman Stein stated that a few months ago we had some people that came in and stated that they wanted to do aj joint project regarding a basketball court. Unfortunately, they only had 3 minutes. We never really got to ask any questions or have a discussion with them. Mayor Neal said that there is some additional information as it relates to a proposed site and costs. Joyner park as for now is the proposed site. T'he land would need to be cleared and that is estimated at $28K. Some businesses have offered to help with the exspense but it is not approved. We can sell the timber from the lot as well. It was Councilwoman Stein stated that currently our parks close at sundown, SO in the winter it closes at 5PM. Is there a possibility ofit going anywhere else other than the park? Kids are not going to walk down the long River Road and with no sidewalk. If we are going to put it there we need to have a greenway or sidewalk connected to South Main Street The Town has already looked into putting a sidewalk that goes to the park and the cost was going to be an excess of $1,000,000. Councilwoman Baker suggested that we set up a meeting Public Hearing and get the thoughts from the citizens. Discussion of Charging Stations Councilwoman Stein stated the back when we got our budget back in June, we had a group discussion regarding the charging stations cost and we had directed Mr. Medlin to obtain that information and give us some information regarding what its cost to replace. Next year's budget will have this information to possibly have it in place. Mr. Medlin said currently the three that we now have are operational. Based on the information that we have received through charge point, which we have access to most of this information now. It looks on the average that we're having over 1000 kilowatts a month that are consumed by customers or the average charging time runs about 3hrs and 39min. Idle time was 5hrs and 4mins. Looking at the dashboard that we can work through, the option is we can charge per kilowatt as low as a penny, as high as a dollar. This is based on the information that comes from our chargers that we have. It will cost 15K to replace one of the Towns chargers and 7K to repair. There is a broken one at the amphitheater now. The Board will look at this in next years' budget. Planning Conference Discussion Councilman Stover proposed to the Board to have a half or whole day planning conference. We have many projects that the Town is facing. These projects have big prices on them. He thinks they should be discussed among a group before coming to the Board at a meeting. He would like for the Town Administrator along with Town Planner, the Mayor, Finance Officer, ChiefofPolice and Fire and members of the Board. Also include anyone else that we see fit to come. This would be an open discussion of future needs of the Town ofLouisburg. Depot Hill, the basketball court are a few things that we could discuss our objectives for develop and maintain a strategic plan. Councilman Stover made a motion to have the first meeting on October 30th of this year and then annually every year thereafter in the fall; seconded by Councilman Clancy. The motion passed without objection. Administration Report: Town Administrator Sean Medlin reviewed his report that was included in the Councils packets. Financial statements were included. Bid documents related to Town Hall Event Center Depot Hill are expected to be ready by the end of September. After several discussions related to the midblock crossing on Main Street, he reached out to NCDOT and their staffl has provided a solution. Would like feedback on the recommendations. Awaiting bids for sidewalk repairs North Main St. from College Street to Allen Lane. The position of Public Service Director has been filled. Me. Lee Brown will be joining the team on September gth. Bids are being secured for 124 North Main Street. Construction plans are at Town Hall. Please see Philip Slayter. As stated last month, the College is interested in the College Street Project. The drawings were sent to contractors for estimated cost came in between $175,000 and $236,000. The Town was awarded a $1M grant to rehab the Green Hill lift station. With the expected growth in the area, this lift station will need to be expanded, the expansion cost totals an estimated $3M; therefore, staffi is in process ofrequesting funding through the State. Friday Nights in the Tar will be held on August 16th from 6PM to 9PM featuring Stealing Tonight. Mr. Medlin extended his sincere gratitude and appreciate to all Town Staff the worked through Debby going above and beyond to keep the community updated on the storm. Councilwoman Stein asked Mr. Medlin ifhel knew am update on the audit. He replied they were still working on it. Mayors Report: Mayor Neal was fortunate enough to attend the conference in Youngsville. Which was very informative and gave a lot of ideas on elected officials and governing. He thanked Fire Chief Lanham and Police Chief Abbott along with First Responders as they came together during the storm. There was a possible missing person that was living under the bridge and with the quick response of everyone the man was located and was safe. Police Report- Chief Jason Abbott reviewed his report that was included in their packets. Officer Hector Cruz was awarded the Intermediate Law Enforcement Certification from the NC Criminal Justice Education and Training Standards Commission. Dylan Moore was promoted to patrol Sergeant. They are still having one positon open on their staff. Officers continue to work with Maria Parham Franklin with the Behavioral Unit, Walmart, Carli C's, Sheetz's for thefts. Officers are enforcing loud mufflers, FNOTT, recovered two stolen vehicles and responded to a shooting at Franklin Court. Several arrest for drugs and firearms offenses from traffic stops. Prepared for Tropical Storm Debbie. They are one month (8.3%) into the new fiscal year 2024-2025. Training summary, Criminal Justice Certification, human trafficking, advance DWI Detection & Enforcement, SRO and firearms. Fire Department- Chief Randy Lanham reported to the Board the provided fire protection coverage at the July 4th at LHMS, hands on CPR event at fire department, also attended FNOTT. The ChiefOfficers attended the Franklin County Fire Chief's Association Meeting on July 17th. Departmental training night was held on July 16th at Green Hill Subdivision. Council Comments Councilman Stover - He wanted to comment on the crosswalk. That is not going to slow people down. The DOT seems to always want to wait till someone is killed before they act. He and Mr. Medlin went to Henderson two weeks ago to look at some surplus busses. We were looking at a 19 passenger bus that's in pretty good shape and they are asking $500 fori it. This would be a great shuttle bus for citizens around Town. He plans to get the first meeting up and running next month for the Economic Development Committee. Councilwoman Woods- Thank you to all that worked during the storm. Thank you Sean and Chief Abbott for checking on her. School is starting back soon, please watch out for the kids. She challenged service workers, police officers, firemen go to your local schools to help out. Show your face, let the kids know who you are. As a Board we signed a Resolution the we are going to support education and this is how you can do it. Councilwoman Stein : As always she appreciates the Town staff. The communication during the storm was great as well. Please sign up for the Town's text alerts. Also the Towns Facebook page. School will be starting soon SO be careful with kids being around. She hopes the teachers and staff have a great year. Councilwoman Wright- Thanked everyone for all they did during the storm and she is thankful for the outcome. Also First County Missionary will be handing out school bags Saturday at 1:00 in the empty lot on South main Street. Councilwoman Baker Thanked the police, fire and electric and all staff that helped with the communication and support during the storm. It wasn't as bad as it could have been, but we were all prepared. She appreciated everyone coming together to help. Councilman Clancy- He thanked everyone that was out in the storm helping. He also asked Town Administrator Sean Medlin if the ones that worked through the night. He replied that if they worked beyond 40 hrs. they would draw overtime. However, he said there is also something being organized now to work with those who did not get off SO there's a way to reward them for their efforts. Closed Session 143-319-11(a)(6) Personnel, 143-318-11 (a)(5) Real Estate Councilman Stover made a motion to go into closed session; seconded by Councilwoman Stein. The motion passed without objection. Councilman Clancy made a motion to go into open session; seconded by Counci.woman Stein. The motion passed without objection. Councilman Clancy made a motion to surplus property parcel 017841; seconded by Councilwoman Stein. The motion passed without objection. Adjourn. Councilman Clancy made a motion to adjourn; seconded by Counciwoman Stein. The motion passed without objection. Submitted; Pamela Perry Administrative Assistant/ Town Clerk NCCMC, CMC, MMC RESOLUTION NO. 2024-R- [A Resolution to Appoint Members to Board Vacancies] WHEREAS: 1. The Town ofLouisburg Town Council is the appointing authority for its Boards and Commissions; and 2. The Town ofLouisburg Planning Board has one (1) vacancy; and Applicant: Tommy Harris seeks re-appointment; and 3. The Town ofLouisburg Board of Zoning Adjustments has four (4) vacancies of which one is in its planning extra-territorial jurisdiction (ETJ); and Applicants: Billy Dement sceks reappointment, Cory Thornton seeks reappointment and Bobby Dickerson as new appointments; and 4. The Town of Louisburg Historic Commission has two (2) vacancies; and Applicants: Terri Elliott seeks reappointment and Danielle Edwards as a new appointment. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The Town Council hereby appoints the following individuals: 2. Louisburg Planning Board: Tommy Harris; and 3. Louisburg Board of Zoning Adjustments: Billy Dement, Cory Thornton, and Bobby Dickerson. 4. Louisburg Historic Commission: Terry Elliott and Danielle Edwards. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE TOWN LOUISBURG III N O RT H CAROLII N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Special Projects Administrator DATE: September 4, 2024 RE: Award of Contract REQUEST: Approval of the Award for Professional Engineering Services Contract BACKROUND: The Town advertised a Request For Qualifications (RFQ) for professional engineering services to prepare the required design, permitting and construction documents as well as project administration related to the Town's installation of two new rotor tubes at the Wastewater Treatment Plant and the upfit to the Green Hill Sewer Lift Station. These projects are funded through a previously awarded state grant/loan. Municipal Engineering Services Company was the only respondent and recommended for the award. COUNCIL ACTION: A motion to approve the RESOLUTION to award. a RESOLUTION NO. 2024-R- [A Resolution to Award the Contract for RFQ # TOL-2024-002 for Professional Engineering Services] WHEREAS: 1. The Town of Louisburg advertised a Request for Qualifications (RFQ) for professional engineering services for design and permitting work related to the municipal wastewater system; and 2. Only one (1) proposal was received from Municipal Engineering Services Company; and 3. Municipal Engineering Services Company has met all of the requirements stipulated in the RFQ to be qualified as a responsive bidder; and 4. Staff1 has reviewed the proposal and recommends the contract be awarded to MUNICIPAL ENGINEERING SERVICES COMPANY of Garner, NC. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Louisburg Town Council hereby awards the contract in accordance with the RFQ to MUNICIPAL ENGINEERING SERVICES COMPANY for the needs of the Town ofL Louisburg's Wastewater Treatment System. 2. The Town Administrator is hereby authorized to execute a contract on behalf of the Town. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 3 TOWN LOUISBURG - NORTI H CAROLINA Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Special Projects Administrator DATE: September 4, 2024 RE: Sale of Town Owned Property REQUEST: Resolution to Award Sale of Parcel on Davis Street by Upset Bid. BACKROUND: The Town conducted an upset bid for the sale of a half-acre parcel located on Davis Street that was declare surplus at the last Council meeting, August 13th. An ad was placed in the Franklin Times pursuant to state statute announcing the bid. The successful bid was in the amount of $50,000 to Olde Dominion Builders. COUNCIL ACTION: Approve the Resolution Awarding the Bid. 4 RESOLUTION NO. 2024-R- [A Resolution to Award the Final Bid for Surplus Property] WHEREAS: 1. The Town ofLouisburg owns certain real estate that it deems no longer desirable to own for governmental purposes, specifically a lot on Davis Street identified by Franklin County Parcel Tax ID Number 017841; and 2. This Council declared the property surplus and to dispose of the property using the upset bid process in conformance with the North Carolina General Statute ("NCGS") Chapter 160A, Article 12; and 3. The Town ofLouisburg ran a public notice in the Franklin Times on August 22, 2024 announcing the upset bid process for the item. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. That there was only one bid received for the property located on Davis Street identified by Franklin County Tax Parcel ID Number 017841 in the amount of $50,000 from Olde Dominion Builders of Raleigh, LLC. 2. The Town Administrator is hereby directed to dispose oft the surplus property consistent with NCGS Ch. 160A, Art. 12 and perform all necessary steps associated with its sale to the aforementioned high bid. ATTEST: SIGNED: Pam Perry, Town Clerk Christopher L. Neal, Mayor DATE 5 a5 - Z 5 E 3 - 5 , E P 1 #e CEDAR - ue STREET Eer e 42 Fis R 02 E a 81, 1 A - 3 & P 7 e - $ à a 3 5 # a $6 a a 8 9 - - L & I $ - E 2 o 3 : 31 5 a u % 5 1 * ty e @ / LEs B ab F 5 15 - a 6 - 3 6S 0 a 3 5 8B 3 aI 5 sr € 4 7 W 5 : # e a M gil A 2 R - - 8 - 5 N B I 1 13 - g 0 %9 - I 9 de -5 a LE I - & EE a e - I - - 1 a : 88 u a E 5, I - - : E3 : - a a à E * I I I 23 1 s RE i : - 83 C 4 * E o - . * e a ( TOWN LOUISBURG III N O R T H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: September 4, 2024 RE: Surplus Property = 1988 Caterpillar Diesel Generator = Caterpillar Pump 3406 REQUEST: To Declare Surplus Property = 1988 Caterpillar Diesel Generator = Caterpillar Pump 3406 BACKROUND: The Town, which owns a 1988 Caterpillar Diesel Generator, is in the process of replacing the above-mentioned generator. The 1988 Caterpillar Diesel Generator, which is housed at the Louisburg Wastewater Treatment Plant, has reached its useful life; therefore, staff is requesting Council to declare the unit surplus. The unit itself will be sold as scrap materials; however; the pump will be removed and sold separately. COUNCIL ACTION: Motion to Approve the Surplus of Property. 9 TOWN LOUISBURG III NORTH CAROLINA Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: September 4, 2024 RE: To Adopt an Ordinance Authorizing SBI Background Checks on Fire Personnel REQUEST: To Adopt the Ordinance Amending Personnel Policy for Background Checks. BACKROUND: After reviewing the current personnel policy, it was recognized that the Town of Louisburg's adopted personnel policy did not include a separate Ordinance authorizing SBI background checks on Fire Personnel. The requested Ordinance is a state mandate that requires the Town to perform a more thorough investigation into the background of fire personnel. The attached Ordinance defines the responsibility of the Town and the responsibility of the Fire Chief. COUNCIL ACTION: Motion to Adopt the Ordinance. 8 ORDINANCE NO. 2024- [AN ORDINANCE AUTHORIZING SBI BACKGROUND CHECKS] WHEREAS, the Town Council oft the Town ofLouisburg is committed to providing a safe working environment for its Fire Department employees; and WHEREAS, the Town Council finds that conducting background checks for applicants and current members ofthe Town ofLouisburg Fire Department will advance the goal of providing a safe and secure environment for its employees, visitors, vendors, and for the Town's citizens and their property; and WHEREAS, the Town Council desires that the State Bureau of Investigations ("SBI") conduct background checks for applicants and current members of the Town ofl Louisburg Fire Department; and WHEREAS, the SBI is authorized, pursuant to N.C. Gen. Stat. $ 143B-1209.24, to conduct background checks for applicants and current members ofFire Departments; and WHEREAS, the Town Council wishes to authorize the SBI to conduct background checks for the Town ofLouisburg pursuant to and consistent with the provisions ofN.C. Gen. Stat. $ 143B-1209.24. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF LOUISBURG, NORTH CAROLINA: Section 1. The Town ofLouisburg hereby authorizes the SBI to conduct background checks for applicants and current members of the Town ofLouisburg Fire Department pursuant to the procedures set out herein. Section 2. In order to protect the citizens ofthe Town and their properties, the Town requires criminal history record checks for final applicants seeking employment with the Town of Louisburg Fire Department. The Fire Chiefis also authorized to require current members oft the Fire Department to submit to a criminal history record check ifthe Fire Chief knows or reasonably suspects that a current member has been convicted of a crime. If the applicant's or current member's verified criminal history record check reveals one or more convictions oft the crimes listed in N.C. Gen. Stat. $ 143B-1209.24(a), then the conviction shall constitute just cause for not selecting the applicant for the position or for dismissing the current member from a current position with the Fire Department. The conviction shall not automatically prohibit employment; however, the following factors shall be considered by the Fire Chiefin determining whether the position shall be denied or the current member dismissed from a current position: 4 (a) The level and seriousness ofthe crime; (b) The date of the crime; (c) The age of the person at the time of the conviction; (d) The circumstances surrounding the commission of the crime, ifknown; (e) The nexus between the criminal conduct ofthe person and the duties of the person; (f) The prison, jail, probation, parole, rehabilitation, and employment records of the person since the date the crime was committed; and (g) The subsequent commission by the person of a crime listed in subsection (a) of $ 143B-1209.24. The Fire Chief shall deny the applicant the position and may dismiss a current member who refuses to consent to a criminal history record check or use ofi fingerprints or other identifying information required by the State or National Repositories of Criminal Histories. This refusal constitutes just cause for the denial of the position or the dismissal from a current position. An applicant is prohibited from serving in a position with Louisburg Fire Department if the applicant's criminal history record check reveals a conviction of arson or another felony conviction involving burning or setting fire under Article 15, Article 22, or any other Article of Chapter 14 of the General Statutes. The Fire Department shall request, and an applicant shall disclose, any pending felony charges involving burning or setting fire under Article 15, Article 22, or any other Article of Chapter 14 ofthe General Statutes. Upon becoming aware of pending felony charges, through the required disclosure or by other means, the Fire Department shall not offer the applicant a position, except in consideration oft the factors set forth in subsections (a) through (g) above. The Fire Chief may extend a conditional offer of employment pending the results of a criminal history record check. Section 3. Any person required to submit to a background check hereunder shall provide all necessary identification information, name, and other appropriate identifiers to the Town, or a completed applicant fingerprint card. Section 2. The Town ofl Louisburg shall keep all information obtained from the SBI pursuant to the authority granted herein confidential. Section 3. The Fire Chief and the Town Administrator and/or his or her designee are hereby authorized to enter into such Agreements with the SBI as shall be necessary to effectuate the provisions hereof. 10 This ordinance is effective upon adoption. Duly adopted this day of 2024, while in regular session. Christopher L. Neal, Mayor ATTEST: Pamela Perry, Town Clerk 11 LOUISBURG NORTI CAROLINA Charmings Sinee1779 To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's S Report Date: September 5, 2024 The Louisburg ABC Store financials are attached for the month of November 2023. Friday Nights on the Tar will be held on September 20th from 6PM to 9PM featuring Bounce Party Band. I would like to extend my sincere gratitude and appreciation to all those that helped in the recent cleaning ofthe cemetery. (919) 496-4145 * FAX (919) 496-6319 smedin@townofiouisburg.com 2- m LOUISBURG Charming Since 1779 August 28, 2024 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: November Financials Tom, Attached are the November 2023 Financials for the Louisburg ABC Store. For the month of November, total sales including MB sales totaled $271,725.70. Sales are up 7.58% compared to November 2022. Total cost of Sales amounted to $127,509.92 in November, leaving a gross profit of $144,216.46. Operating expenses, including depreciation, law enforcement and alcohol education totaled $100,339.15. The distribution to the Town for the month totaled $43,043.98. Please let me know if you have questions. Sean 6r Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 3 f 0 0 9 0 0 0 0 0 0 0 0 0 0 9 0 0 0 8 8 0 f f f 9 0 6 0 0 0 0 0 0 6 0 0 0 0 6 0 f 6 & & & 6 6 0 8 0 A 0 f & 0 f 6 0 & 0 00 0 0 f 00 & 0 0 0 0 0 00 0 0 0 & 0 & 8 A 9 0 f A 0 9 00 0 & & 8 6 0 6 9 0 & 0 6 0 6 0 8 8 0 0 0 A 0 0 8 8 & 0 % 6 0 & 0 f 0 0 f 0 f 0 0 f f 0 0 & 0 % & & 8 9 % A A - - 0 0 0 0 0 0 0 0 0 f f 0 0 0 8 0 0 0 0 0 0 0 b y 0 3 & f 0 6 9 0 9 % 0 f 0 0 0 00 0 0 0 & 00 9 % 0 0 & A A 0 0 & 0 0 0 0 0 & 0 8 8 9 6 8 6 0 0 9 9 % 8 f f f 0 9 0 0 f 0 9 0 0 9 0 00 8 0 00 f 0 0 d0 0 0 & 0 00 & 0 0 A 0 9 & 9 0 0 9 0 f & 0 0 6 8 0 6 6 0 8 & 6 8 0 6 0 0 0 0 9 % 0 0 & f 0 0 f 0 0 0 & & 8 6 & 8 6 a 0 6 0 0 0 0 & 0 6 9 00 & & 6 & 0 17 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Five Months Ended November 30, 2023 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 257,801.35 94.88 $ 1,107,834.68 94.76 Mixed Beverage Sales 13,924.35 5.12 61,313.05 5.24 Interest Income 0.68 0.00 5.79 0.00 TOTAL INCOME 271,726.38 100.00 1,169,153.52 100.00 COST OF SALES Purchases 127,509.92 46.93 567,994.26 48.58 Bailment 0.00 0.00 5,967.50 0.51 Surchage 0.00 0.00 2,495.50 0.21 TOTAL COST OF SALES 127,509.92 46.93 576,457.26 49.31 GROSS PROFIT 144,216.46 53.07 592,696.26 50.69 OPERATING EXPENSES Salaries 18,519.39 6.82 88,590.77 7.58 Professional Services 0.00 0.00 6,000.00 0.51 Payroll Tax 0.00 0.00 5,443.88 0.47 Retirement 1,427.48 0.53 9,863.25 0.84 Law Enforcement 6,960.65 2.56 19,443.44 1.66 Alcohol Education 3,248.30 1.20 9,073.60 0.78 Computer Updates 0.00 0.00 1,709.40 0.15 Postage 0.00 0.00 220.01 0.02 Telephone/lntermet 257.95 0.09 1,589.75 0.14 N.C. Beverage Tax 59,868.00 22.03 262,640.86 22.46 Utilities 269.32 0.10 1,718.72 0.15 .05 Rehab Tax 657.66 0.24 3,123.74 0.27 M/B Tax NCDR 1,170.00 0.43 5,060.00 0.43 Bank Charges 2,990.87 1.10 14,807.14 1.27 6 2/3% Mixed Bev Tax 116.95 0.04 505.95 0.04 Security 0.00 0.00 236.04 0.02 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 20 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED BARNINGS For the One Month and Five Months Ended November 30, 2023 Current Period Year To Date Amount Percent Amount Percent Store Supplies $ 1,088.05 0.40 $ 6,862.26 0.59 Maintenance 393.16 0.14 2,590.09 0.22 Insurance General 464.25 0.17 2,407.25 0.21 Group Insurance 2,387.40 0.88 11,937.00 1.02 Travel/Convention 0.00 0.00 2,052.80 0.18 Depreciation 519.72 0.19 2,598.60 0.22 TOTAL OPERATING EXPENSES 100,339.15 36.93 458,474.55 39.21 INCOME BEFORE DISTRIBUTION 43,877.31 16.15 134,221.71 11.48 Distribution To Town 43,043.98 15.84 130,055.05 11.12 INCOME AFTER DISTRIBUTIONS $ 833.33 0.31 $ 4,166.66 0.36 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 2) LOUISBURG ABC BOARD BALANCE SHEET November 30, 2023 ASSETS CURRENT ASSETS Cash In Bank $ 149,219.77 Certificate of Deposit 100,040.51 Change Fund 2,000.00 Investment Account 108,336.96 Petty Cash 25.00 Inventory 318,504.38 Prepaid Insurance 1,611.97 Prepaid Maintenance 1,225.31 TOTAL CURRENT ASSETS 680,963.90 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (185,919.82) TOTAL NON-CURRENT ASSETS 24,462.92 TOTAL ASSETS $ 705,426.82 Deferred Outflows of Resources 58,910.00 TOTAL ASSETS AND DEFERRED $ 764,336.82 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 23 LOUISBURG ABC BOARD BALANCE SHEET November 30, 2023 LIABILITIES Accounts Payable $ 83,801.93 Accounts Payable Other 32,428.00 Net Pension Liability 22,697.00 Sales Tax Payable 18,064.86 Beverage Tax Payable 61,024.00 Rehab Tax Due County 698.85 61 2/3% Mixed Bev Tax Payable 116.95 Retirement Payable 2,479.05 FICA 1,150.62 Medicare 287.47 Federal Withholding 1,396.00 State Withholding 660.00 Reserved For Law Enforcement 22,296.14 Reserved For Alcohol Rehab 7,266.38 Surplus Due Town 139,726.37 TOTAL LIABILITIES $ 394,093.62 RETAINED EARNINGS Retained Earnings 366,076.54 Current Earnings 4,166.66 TOTAL RETAINED EARNINGS 370,243.20 TOTAL LIABILITIES AND RETAINED $ 764,336.82 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 23 LOUISBURG POLICE DEPARTMENT POLICE G 1779 LOUISBURG..C: 104 Wade Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 numollouishpgor/ole September 2024 Council Report Presented by Chief Jason Abbott 1. Employee Actions & Recognitions Officer Andy Castaneda was promoted to Patrol Sergeant. He was also awarded the Advanced Law Enforcement Certification from the NC Department of Justice: Education and Training Standards Commission. This is the highest professional certificate offered by the Commission and it recognizes Police Officers who are eligible based on a formula that combines professional training, formal education, and work experience as a criminal justice officer. Sergeant Elliott Coker was transferred from Patrol to Investigations. 2. Recruiting & Retention We are currently recruiting for two vacant Police Officer positions. 3. Complaints Against Officers and Findings A Louisburg resident made a complaint against an officer regarding a traffic stop, accusing the officer of being "rude, hostile, and aggressive." 1 reviewed the body camera video of the incident and the officer demonstrated a high degree of professionalism and great restraint during the encounter. The officer exhibited no actions that were described in the complaint. This complaint was completely unfounded. 4. Use-of-Force and Vehicle Pursuits -None 5. Notable Investgction/Operatons Officers continue to work with Maria Parham Franklin to meet our obligations in the process of handling Involuntary Commitment Orders to the Behavioral Unit. Officers continue to work retail thefts - Walmart, Carlie C's, Sheetz. Officers continue with aggressive traffic enforcement efforts. 1/Page 2M Our schools and college are back in session. Officers continue to provide assistance to our schools and college by providing security for athletic events. We also provide security for the Louisburg College Concert Series which begins this month. Officers assisted with the FNOT event on August 16. Officers conducted a drug investigation which led to the seizure of marijuana, fentanyl, distribution paraphernalia, and a stolen firearm. Warrants are outstanding for an individual in this investigation. Officers are investigating three incidents of scrap metal theft, two of which occurred at construction sites. Officers investigated threats made by an individual toward attorneys and court staff. An individual has been charged in this incident. Officers worked with the Sheriff's Office to relocate a registered sex offender who moved into a neighborhood in Town that was in violation of his restrictions. The offender was residing too close to a daycare. This has been resolved. Officers participated in a large scale, multi-agency, countywide DWI Checkpoint. 6. Budget Summary We are 17% of the way through fiscal year 2024-2025. 23% of the operating budget has been encumbered as of August 31, 2024. Grants: 2024 GCC Grant is still pending. 7. Training Summary Standardized Field Sobriety Testing Criminal Investigations Modern Combative Tactics Patrol Rifle Training Hazardous Materials Bloodborne Pathogens 8. Community Outreach & Special Events Officers assisted Louisburg College with several back to school events including a Color Run through town, and a Resource Fair. Officers attended a Sunset Slushy event at Maria Parham Franklin. Officers participated in a Back-To-Schoo! event at S. Main Baptist Church. Officers attended a ribbon cutting event at the newly renovated Food Lion. 9. Monthly stats are attached Citations for July 2024: 241 10. Special requests: None 2IPage Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (08/01/2024 - 08/31/2024) <No Event Type Specified> 1 911 Hang-ups 15 Accident 25 Alarm Activation 24 Animal Complaint 6 Arrest 14 Arrest Citation/Summons) 3 Arrest (WS) 10 Assault 2 Assist Highway Patrol 1 Assist Motorist 8 Assist Other Department 5 B&E 6 Begging 5 Business Check 1 C&R Driver 11 County Assist 2 Customer Problems 6 Damage to Property 2 Deceased Person 2 Dispute 13 Disturbance 20 Domestic 1 Drugs 1 Escort 3 Escort (Funeral) 1 Escort (Security) 10 Fight 2 Fraud 2 Harassment 2 Illegal Parking 1 Information/Assistance 7 Investigate 2 Juvenile Problems Larceny 18 Lost Property 2 Mental Patient 8 Public Service Number 8 Recovered Stolen Property 1 Request for Service 1 Residence Check 1 Serve papers 15 Shoplifting 12 Shots Fired 1 Suspicious Vehicle/Subject 18 Traffic Control 1 Trespassing 5 TWO: Talk With Officer 17 Unlock car 30 Vandalism 1 Vehicle Stop 3 Wasted OCA Number 2 Welfare Check 21 Total Number Of Events: 380 Date: 09/05/2024 Time: 10:26 Page 1 at Louisburg Fire Department 102 Wade Avenue Louisburg, North Carolina 27549 Station: (919) 496-4290 / Fax: (919) 496-6668 August 2024 Update Public Education / Events LFD personnel held a CHild Passenger Seat Inspection Clinic at Walmart on August 2, 2024, from 10 a.m. to 12 p.m. Assisted with LPD at the National Night Out on August 6, 2024. Conducted a site visit with the Franklin County Board of] Blections at the Karl Pernell Public Safety Training Center on August 13, 2024. Staff attended the August FNOTT and provided fire protection coverage. CS Shift personnel attended the ribbon-cutting ceremony at Food Lion on August 21, 2024. Budget Items The power steering unit was replaced on Ladder 1. The HVAC System was replaced in the Training Center. Personnel: Engineer Hunter Thomas attended training at Mitchners Crossroads FD with Engine 2 on August 18, 2024. (18) Career and Volunteer members attended the monthly training night on August 20, 2024, which included hands-on training on forcible entry techniques. Major Incidents: August 8- Tropical Storm Debby came through our area. We responded to numerous reports of downed trees in the rural district with a search mission on the Tar River @ S. Main St. for a possible missing person. a1 Louisburg Fire Department 102 Wade Avenue Louisburg, North Carolina 27549 Station: (919) 496-4290 / Fax: (919) 496-6668 Average number of personnel per call type for August 2024 Call Type Average Number of Personnel Total Calls Rescue & Emergency Medical Service incident 5.588235 17 False Alarm & False Call 7.076923 13 Good Intent Call 7.416666 12 Hazardous Condition (No Fire) 5.6 5 Severe Weather & Natural Disaster 3 4 Service Call 9.5 2 Fire 13 2 Unknown 2 1 28 3 00 0 K 7 9 4 - 2 a 4 7 W 1 E o 69 / R 6 N 8 & a J a 2 I a 9 9 3 0 H N P & A a - S1 0 a 3 Y N 4 9 E N 6 3 E 9! 4 e N E - NI 3 n 3 a a - KI 2 A - - - n 3 0 7 M mI o 0 1 - a 001 1 e N 0al a 3 A c9I B a - 09I N o 0 6 E N I 00 9 o un 0 1 0 o RI 2 4 s 1 3 0 N o 2 1 N & 8 N & e a 9 $2 : 3 24