LOUISBURG NO RTH CAR OLINA A Charming Since 1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX April 15, 2024 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor P.01 March 14, 2024 Budget Strategic Planning P.02 March 18, 2024 Regular Meeting 6. Public Comment 7. Public Discussion on the Impending Operation of West Johnson Street 8. Resolution Adopting the Updated Town ofLouisburg's Water and Slayter P.08 Wastewater System Asset Management Plan 9. Resolution Adopting the Town ofLouisburg's Water and Wastewater Slayter P.09 10-Year (2023/2024 - 2032/2033) Capital Improvement Plan 10. Resolution Fixing the Date of a Public Hearing on Annexation of Slayter P.13 Parcels Along Carol Circle 11. Oath ofOffice for Finance Officer Mayor P.16 12. Resolution to Establish Bond Amount for Finance Officer Mayor P.17 13. Discussion of West Johnson Street NCDOT Project Mayor 14. Discussion of Council Meeting Change Date and Time Stein 15. Discussion of Downtown Economic Development Stover 16. Administrator's Report Medlin P.18 LOUISBURG NO RTH CAROLINA Charming Since 1779 17. Mayor's Report Mayor 18. Police Report Abbott P.24 19. Fire Report Lanham 20. Council Comments Mayor 21. Adjourn LOUISBURG NORTH CAROLIN/ A Charming Since1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX April 15, 2024 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor P.B1 March 14, 2024 Budget Strategic Planning P.2 March 18, 2024 Regular Meeting 6. Public Comment 7. Public Discussion on the Impending Operation of West Johnson Street 8. Resolution Adopting the Updated Town ofL Louisburg's Water and Slayter P.68 Wastewater System Asset Management Plan 9. Resolution Adopting the Town ofLouisburg's Water and Wastewater Slayter P,09 10-Year (2023/2024 2032/2033) Capital Improvement Plan 10. Resolution Fixing the Date of a Public Hearing on Annexation of Slayter P.d 13 Parcels Along Carol Circle 11. Oath ofOffice for Finance Officer Mayor P.14 12. Resolution to Establish Bond Amount for Finance Officer Mayor Pn 13. Discussion of West Johnson Street NCDOT Project Mayor 14. Discussion of Council Meeting Change Date and Time Stein 15. Discussion of Downtown Economic Development Stover 16. Administrator's Report Medlin P. 18 0 - LOUISBURG NORTH CAROLIN/ A CharmingSime1779 17. Mayor's Report Mayor 18. Police Report Abbott P.23 19. Fire Report Lanham P. 20. Council Comments Mayor 21. Adjourn Special Called Meeting Minutes March 14, 2024 Budget Strategic Planning The Louisburg Town Council met on Thursday March 14, 2024 at 5pm in the Karl Pernell Public Safety Complex, 104 Wade Avenue, Louisburg NC 27549 Mayor Christopher Neal welcomed and thanked everyone for coming out to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, and Council Members Stover, Woods, Stein, Wright, Baker and Clancy were all present. Invocation Councilwoman Wright gave the Invocation. Pledge of Allegiance Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance Budget Strategic Planning Each member ofthe Board gave a "wish list" of what they would like to see added in the Budget this year. The bike trail is being neglected. There are a lot of cracks that are in need of repair. There is a machine that the Town could purchase that will repair the cracks. Two regulation basketball courts. At this time the Town provides one basketball pole and it is located at the Fire/Police Department parking lot. Would like to see family events at FNOTT. Perhaps gospel groups. Clean the sidewalks on Bickett Blvd. Host a community cleanup day. Park benches placed in various places in Town. Social district area downtown. The Town owns a climbing wall; could it be put at Joyner Park. Tree removal and clean up the cemeteries. The project across from the post office, still would like to have that as a gathering area. New software for Town Hall for the finance department. Open air market downtown. Raise the Councils stipend's. Council Members increased to $200.00 and Mayor to $400.00. Hire a part time grant writer. The path down to the ballfield at the College, would like to see that maintained and opened. Fire Department increase members, with diversity. Marketing firm to see our Town's image in growth. Time card system suggested with the pay study. Adjourn Mayor Neal asked for a motion to adjourn. Councilman Clancy made the motion to adjourn; seconded by Councilwoman Stein. The motion passed without objection. Submitted; Pamela Perry NCCMC, CMC March 18, 2024 Regular Monthly Meeting Minutes The Louisburg Town Council met on Monday, March 18,2024, at the Karl T. Pernell Safety Complex at 104 Wade Ave., Louisburg, NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, Council Members Stover, Woods, Stein, Wright, Baker and Clancy were all present. Invocation Reverend Dunston gave the invocation. Pledge of the Agenda Councilwoman Stein made a motion to approve the agenda; seconded by Councilwoman Wright. The motion passed without objection. Approval of the Minutes Mayor Neal asked for a motion to approve the minutes from the February meetings. Councilwoman Stein made the motion to approve the meeting minutes; seconded by Councilman Stover. The motion passed without objection. Public Comment 1. Ryan Wagner, 149 Preacher Ball Rd.- stated to the Board that he had just attended the County Commissioners meeting prior to Towns meeting. The County has approved $175,000 for a pickle ball court. This usually draws people that are aged 39 years and older. He would like to see: more youth engaged and opportunities. He would like to see the Town and County working together to see what can be done. The Town has three high schools that all have swim teams, and there is no recreation center for them to swim at. They are having to go outside our County to compete. This is not doing justice by our students. He would like to see some leadership between the Town Council and County Commissioners and address these things. 2. Freddie Edwards, Edgewood Dr.- asked why was Louisburg's camera not being shown on WRAL weather anymore. 3. Paula Walters- 108 Sunset Ave.- she was thankful for the Church bells playing again. It is a blessing to a lot of people. Public Hearing = White Flag Shelter Councilman Stover made a motion to go into the public hearing; seconded by Councilwoman Stein. The motion passed without abjection. 1. Paula Walters, 108 Sunset Ave.- the white flag shelter is a noble idea but has the Town Council actually considered the cost implementing such a facility in our downtown. The most obvious red flag regarding this is the fact that our Town is not financially stable, nor is its infrastructure. The water plant is a need of major upgrade work. The power infrastructure also needs serious attention. The economic growth of our downtown is struggling at best. Why would the Council want to direct its resources and energy away from these obvious needs? That will not only threaten the economy of the downtown and add no value to it economically, but will also be a threat to the peace of mind to many of our downtown residents. This is a cause better left to bigger cities that can afford these types of shelters, or to churches and ministries that have staff and resources who are called to meet these needs. 2 2. Ed Bennett, 215 Kingfisher Way - He is a member of the Franklin County Interfaith Council. We have listened to various positions and have seen the reports given to help all of us understand the potential costs, liabilities, the complexities and most importantly, the benefits of such a program. Numerous factors have to be considered to address these needs, a suitable location and facility. Its's got to be large enough to hold probably a maximum of 30 people, sanitation and cleaning, insurance, liability, staffing, whether it be paid, volunteered or a combination of those. Also minimum training for the staff such as CPR, Narcan use, mental health awareness just to name a few. Space allocation, is it going to be combined? Unit with Family? Or would it be a separate male and female facilities? Financial costs, negative and positive, effects the Town and the people of Louisburg. Consideration of a public private venture to fund and administer the program. Unfortunately, it is not a simple as opening the doors and letting people of need use the Town facilities. A winter white flag conditions have passed, essentially, for this season. There is now time for all interested parlies to lake the opportunity to complete a more thorough investigation and solicit all points of view. The Franklin County Interfaith Council would like to propose that the Council appoint an ad hoc committee to address these issues and concerns. They suggest that the committee consists of the following; two members ofthe Franklin County Interfaith Council, two members ofthe public, SO we can have an accurate cross section. Professional staff is determined by the Town, suggesting Police, Fire/EMT, whatever they would feel would be appropriate, a Council representative and the Town Administrator will serve as chair. The committee objectives would be to work out the details and responsibilities of this public private partnership, determine the best location for the temporary facility. Determine staffing needs, training and resources, insurance costs, financial cost, to the Town and the Franklin County Interfaith Council, and this realistically has to be arranged because of the uncertainty of weather conditions. 3. Beverly Kegley, 120 Jolly St. - is also a member of the Interfaith Council. She thanked the Council for having this public hearing about a very important issue. While it may not impact many citizens, it does impact some. She strongly suggested that the Board consider adopting the ad hoc committee that was presented by Mr. Bennett. They have looked at a place from Vance County, Henderson. They use their disaster plan and used a NC Law and open a white flag shelter in a Town owned building this year. So: far they have it opened over a year, they have had notion go wrong. No reports of lice, bedbugs, blood borne pathogens. Nothing out ofthe way has happened. The shelter was: not used all of the times, even when the weather dropped down to freezing. The average on a white flag night was two or three. The Interface Council has met with people from all across the state that have different white flag shelters. They are all different. They are all ran different. There are shelters all around us. There are not shelters that will take Franklin County people. Nash County told her to take care of your own. Wake County will take some of our people if they have room and transportation to get there. Its 32 miles to Raleigh according to the sign in Louisburg. The best partner right now is Vance County, but they have very limited resources too. They do house our homeless people, but our white flag people, they only have 8 beds for them. It is really hard to find a shelter for white flag. Please take this proposal from the Interfaith Council in consideration and let's work together. 3 4. Frankie Bartholomew 1802 White Level = She stated that she had recently retired as operations manager to a shelter in a neighboring county. She has worked with a lot of white flag shelters. She thought the idea of a white flag shelter was great, however the Town also needs to be prepared forit. They had people from all over the US. They don't call they just show up. They were one of the receiving shelters from Fayetteville. When you start a white flag shelter, your name goes 5. on a statewide list. What happens often times was mental health facilities and hospitals would send individuals that were not mentally or physically able to participate in our program. White flag shelter is a temporary fix. There are existing programs in place that have programs that can help people get on their feet and help them to go out and become productive members of society. When we do a white flag we are prolonging them from getting into those programs. 6. Bobby Cooper 701 N Main St. - Stated that ifthe Town opens a white flag shelter, people from other Towns and Counties will come to it. Hc also statcd that thc public hearing was not properly advertised (according to the School of Government it was posted correctly) to get enough people to the meeting. Your wanting to spend money and it is concerning of what you are spending it on. This will impose on the budget this year. 7. Elder Jessie Daniels 304 Riverwood Dr. - Founder of] King Robert's Ministries located in Louisburg. This is a ministry that goes into the community to minister to the needs of the homeless, hungry, naked, those in prison, visit the sick and shut in. He ministers in one day, 8 to 10 people by feeding them and encouraging them and giving hope. Jesus was born into homelessness and we as servants of him, are supposed to take that as a priority. We don'tknow who these homeless people are or what they can become. Giving them a chance in their time of need is very important. I hope you could take this into consideration. 8. Ryan Wegener 149 Preacher Ball Rd. - He was present at the last Town meeting, and he continues to support the white flag shelter. He does believe the risk that is being talked about is real. At the last month's meeting, it was mentioned that the insurance and liability was a huge concerned by having the white flag shelter. He also agreed that this public hearing was ill conceived. The public does not have enough knowledge to make an accurate assessment, whether they're in support or not. We just don't have all the facts. I think we would like to know the liability to the Town. You hear the potential crime and things. We are talking about giving people a chance, probably giving people hope, these are community members, these people who live here who don't have a home. It cannot be on this Council alone. As we have heard from numerous church leaders who came and spoke through this process, that it cannot be on the churches and it cannot be on just a religious organization alone. It's going to have to be a collaboration. Councilman Stover made a motion to close the Public Hearing; seconded by Councilwoman Wright. The motion passed without objection. Petition of Annexation = Carol Circle This is the first step toward the annexation process. By this action the process of bringing the entirely of parcels 018209, 018210 and 018211 into the Town corporate limits can begin the annexation request was made by the owner. The parcels are served by all Louisburg utilities. Staff supports the annexation as it is based on sound planning principal and progress of the Town. Councilman Clancy made a motion to approve the petition of annexation; seconded by Councilwoman Wright. The motion passed without objection. 2 Approval of Resolution Seeking Financial Wastewater Improvement. Approval ofthe Resolution to apply and accept State funds to undertake the construction ofa new Lift Station near Green Hill Subdivision and complete various sewer line improvements throughout Town. Application deadline is in April with awards announced sometime in the fall. The Town routinely seeks financial assistance from the State for its water and wastewater infrastructure improvements projects. Assistance is generally in the form of a combination/grant mix which subsidizes the cost of undertaking these projects. The first project is the construction of a new lift station near Green Hill Subdivision. The new station replaces an old obsolete station and expands the capacity for moving wastewater from development along Hwy 39 S, Fox Park and US 401 to the Wastewater Treatment Plant. The second project is a series of improvements replacing and addressing obsolete or failing sewer lines around Town. These lines in many cases are decades old or have become too nefficient to transport wastewater. Councilman Clancy rccuscd himself from this vote due to being connected to with the property. Councilman Stover made a motion to approve the Resolution; seconded by Councilwoman Stein. The motion passed without objection. Administrators Report- Sean Medlin - Staffi is working with Oakley Collier preliminary design plans related to the Mini Mart on Main St. Once preliminary plans are received, staff will forward them to council for review. The Finance Director's] position has been filled. Jacki Waldron will be joining the team on Wednesday, March 27th The position of Planning and Zoning Administrator has been filled. Terry Satterwhite will be joining the team on Monday, March 25th. Interviews are under way for the open Human Resources position. The Town Hall will be closed on Friday, March 29,2024 in observance of Good Friday. Budget season is upon us! Staff and Council met this past Thursday to kick off the budget process. Staff will continue to work on the budget and a series of meetings will be held for discussion. Mayors Report - Mayor Neal- He was fortunate enough to be in ai meeting with the Governor of NC. His tour is called, The Year of the Public School. He visited Louisburg Elementary School. He spoke on how important it was to continue funding public education. He also attended the Economic Development meeting in Youngsville. They talked about various projects that the County has going on as well as attempting to attract businesses to Franklin County and Youngsville area. They talked about their Industrial Park and how they were planning to improve that. Police Report- Chief Abbott- This report was included with the Councils Packet for review. Fire Department - Randy Lanham- This report was included in the Councils Packets for review. Council Comments Councilman Stover spoke on the lack of recreational facilities, both indoor and out. We have organizations that would benefit from this. We have explored this in the past, but I think we need to go back again. The Town should look at doing a joint venture. He does not believe that the Town has the financial resources to carry this alone. Councilwoman Woods thanked everyone for coming to the meeting. She attended a class at UNC SOG, along with Councilwoman Baker, for extensive training. Her goal is to get as much training as possible to better serve her community. She also had a chance to meet the Governor of NC. He actually came into her classroom and the students were able to meet him as well. Councilwoman Stein as some of you know, February is Women's History Month. She thanked all the women that forged a path to make a woman, the women that we are today, a little stronger. Hope everyone has a blessed Easter Holiday. 5 Councilwoman Wright thanked everyone for coming out to the meeting. She also let everyone know that they were welcome to come to her and express any problems that they think the Council needs to know. She is always up for listening to citizens ofthe Town. The 28th is her regular Board Meeting with Kerr Tar. Councilwoman Baker she also attended Chapel Hill School of Government Basics of Municipal Government, and learn quite a bit. It was also nice to network with others that had attended to class. Please keep bringing your concerns to the Board. Wished everyone a Happy Easter. Councilman Clancy thanked everyone for coming out to the meeting and hoped they had a happy Easter. Adjourn Councilman Clancy made a motion to adjourn; seconded by Councilwoman Stein. The motion passed without objection. o TOWN LOUISBURG III NO R T H CAROLI I N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Special Projects Administrator DATE: April 11, 2024 RE: Updated Water/Wastewater Asset Management Plan and 10 Year Capital Improvements Plan (CIP) REQUEST: Resolutions For Adopting the Updated Asset Mgt Plan and CIP BACKROUND: These Resolutions adopting the Town's latest asset management plan and capital improvements plan for our water and wastewater system facilities are a necessary step required by the State for funding eligibility. These updates ensure the Town may apply for financing through the state's various infrastructure funding programs and receive favorable point scores in the competitive application process. COUNCIL ACTION: MOTION TO APPROVE EACH RESOLUTION. a RESOLUTION NO. 2024-R- [A Resolution Adopting the Updated Town of Louisburg's Water and Wastewater System Asset Management Plan] WHEREAS: 1. The Town of Louisburg has made a comprehensive effort to compile available information into a single document that presents an inventory and condition assessment of the water and wastewater systems; and includes a 10-year Capital Improvements Plan with cost estimates; and includes an Operations and Maintenance Plan to ensure the proper management of the water and wastewater system assets; and 2. The plan, as designed, will be updated regularly and will serve the Town well as a management tool for the planning and operation and maintenance ofthe water and wastewater systems; and 3. The plan, originally adopted and implemented on September 17, 2018 was updated and presented to the Town Council ofLouisburg during the regular Council meeting held on April 15, 2024 for Council member's review, comment and adoption. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The updated Town ofl Louisburg's Asset Management Plan for water and wastewater system is hereby adopted this date by the Town Council of the Town ofLouisburg. ADOPTED, this the 15th day of April, 2024 at Louisburg, North Carolina. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher Neal, Mayor DATE Town SEAL 8 RESOLUTION NO. 2024-R- [A Resolution Adopting the Updated Town of Louisburg's Water and Wastewater 10-Year (2023/24 = 2032/33) Capital Improvements Plan] WHEREAS: 1. The Town of Louisburg operates and maintains a water treatmentdistribution system and wastewater collection and treatment system, and 2. The Town of Louisburg has developed a Water and Wastewater 10-Year Capital Improvements Plan to identify needed capital improvements and their cost. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The updated Town ofl Louisburg Town Council hereby adopts the updated 10- Year Water and Wastewater Capital Improvements Plan (2023/24 2032/33) as a guidance document for pursuing capital improvement funds to keep the water and wastewater systems in good operating order, and 2. That the town staff, under the direction of the Mayor and Town Council, shall regularly review and update the Water and Wastewater 10-Year Capital Improvements Plan to ensure compliance with all federal, state and local regulations. ADOPTED, this the 15th day of April, 2024 at Louisburg, North Carolina. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher Neal, Mayor DATE Tougn SEAL a A - : - a a - 8 2 10 a 3 V 3 & - 1 0 - a 2 S 6 TOWN LOUISBURG III NOF RT H CAROLII N A Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Special Projects Administrator DATE: April 11, 2024 RE: Annexation of 3 Lots on Carol Circle REQUEST: Resolution For Setting a Public Hearing Date for Proposed Annexation BACKROUND: This Resolution is the second step in the annexation process. By this action Council will be setting a public hearing date for the next Council meeting to bring the three parcels (Parcel ID # 018209, 018210 and 018211) into the Town's corporate limits. The hearing provides the opportunity for the public to weigh in on the desirability of the annexation. These lots are all eligible to be served by the Town of Louisburg utilities. Staff supports the annexation. COUNCIL ACTION: MOTION TO APPROVE THE RESOLUTION. la RESOLUTION NO. 2024-R- [A Resolution Fixing the Date of a Public Hearing on the Question of Annexation of a Portion of Land along Carol Circle Pursuant to G.S. 160A- 31] WHEREAS: 1. A petition requesting annexation of three (3) lots described herein along Carol Circle has been received; and 2. The Town Council has by resolution directed the Town ofLouisburg Town Clerk to investigate the sufficiency of the petition; and 3. Certification by the Town of Louisburg Town Clerk as to the sufficiency of the petition has been made; NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. Aj public hearing on the question of annexation of three lots along Carol Circle described herein will be held at the Karl T. Pernell Public Safety Complex, 104 Wade Avenue, Louisburg at 7:30 PM, May 20, 2024. 2. The area proposed for annexation is described as follows: Beginning at a point set in the Southern margin ofCarol Circle marked by an iron stake and being the Northeast corner for Lot No. 15 and the Northwest corner. for Lot No. 16; running thence and with the Southern margin ofCarol Circle, South 89 degrees 00 minutes West 50 feet to a point, the Northwest corner for the lot herein described, Northeast cormer for the George Hall property; thence and with the Hall lines, South 3 degrees 28 minutes 1 second East 158.97 feet to a point set in the Northern right-ofway margin ofHalifax Road, Southwest corner ofthe lot herein described, Southeast corner. for the George Hall property; thence and with the Northern right-of-way margin ofthe Halifax Road, the following courses and distances, to-wit: North 80 degrees 45 minutes East 57.51 feet, more or less, to a point marked by an iron stake, common corner. for Lots 15 and 16; thence North 78 degrees 15 minutes East 138.2 feet to a point marked by an iron stake, common cormer with Lots 16 and 17; thence North 80 degrees 30 minutes East 130.3feet to a point marked by an iron stake which marks the point ofintersection ofthe Northern right-ofway margin of Halifax Road and the Western right-of-way margin of. Jeffress Drive; thence and with the Western right- ofway margin ofJeffress Drive, North 39 degrees 00 minutes East 24.8 feet to a point marked by an iron pipe; thence continuing with the Western right-of-way margin ofJeffress Drive, North 12 degrees 30 minutes West 143.8 feet to a point 13 marked by an iron stake; thence North 59 degrees West 27.5feet to a point marked by an iron stake which marks the intersection ofthe Southern margin of Carol Circle with the Western margin ofJeffress Drive; thence and with the Southern margin ofCarol Circle, the following courses and distances, to-wit: South 72 degrees 30 minutes West 130.00feet to a point marked by an iron pipe, common cormer with Lots 16 and 17; thence South 75 degrees 30 minutes West 125.2feet to the point and place ofbeginning. 3. Notice of the public hearing shall be published once in the Franklin Times, a newspaper having a general circulation in the Town of] Louisburg, at least ten days (10) prior to the date of the public hearing. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 14 1 6 a I 8 a 5 - 3 9 5 a - & - E9 a 68 a - 8 3 g 5 - - 53 R: E - 3 N e e E Fo I : 93 3 d - e > o E I a a 1 - I se Nop E e K7 d4s € AFeSI 33 M - 22.2200 N 42 ER a * ABBDL 10100 ra80 S CBOPCNA 80791 a S 4 55 3 9 n Ee E a - e U E & - g B E f S C 3 & 31EEE 21 R E - 8i & - 99 & 7 $ a 93 I A N EEE E a 6 - 7 8 8 33 w( 5 - & a 3 I Bp BE 8. E B a8 a 8 jondro 3 STKEE 3 - g AEDON 3Mn B GRor A - - 61 2 RER - & 3 SIEEI A ACSI E E & BES 55 a 4 - es 1 S 9 4 SPETS $ 4 ASEPI SS343 - onend 09 3AINO OE GRLISNO N/a H 3 AT oEN y ADOPTED FROM 0.8. 831, PADE 378 E8RBHSBHP98SH39EE % - a BPR ath of Office for finance Officer Comn of Louisburg, 2.C. ", Jacki Waldron, do solemnly swear that I I will support and maintain the Constitution and laws of the United States and the Constitution and laws of North Carolina, not inconsistent therewith, and that I will faithfully discharge the duties of my office as Town Finance Officer, sO help me God." Signature Sworn before me this the 15th day of April 2024. Christopher Neal, Mayor /6 RESOLUTION NO. 2024-R- [A Resolution to Establish Bond Amount for Finance Officer] WHEREAS: 1. North Carolina General Statute 159-29 states the finance officer shall give a true accounting and faithful performance bond with sufficient sureties in an amount to be fixed by the governing board; and 2. The premium on the bond shall be paid by the local government; and 3. The amount of the bond fixed by the governing board may not be less than the greater of $50,000 and an amount equal to 10% of the unit's annually budgeted funds, up to $1,000,000 NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. The amount of the bond for the Finance Officer of the Town of Louisburg is set at one million dollars ($1,000,000). ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher Neal, Mayor Date 17 LOUISBURG: NORTH CAROLINA Chamming.Sina:1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's s Report Date: April 11, 2024 The September 2023 financial statements are enclosed. An open house is being planned for the first part of May to share the preliminary layout and visuals for the new Town Hall. I will keep you informed as to when this will be held. Sidewalk repairs will be completed over the next several weeks along College St. Staff will begin repairs on various manholes throughout our system which will include sealing and raising manholes that reside in flood plain areas. The State has requested an inspection of the sewer system. The inspection will be facilitated to determine/identify the byproducts resulting from restaurant waste. I would like to formally introduce you to our newest team members. Terry Satterwhite - Planning and Zoning Administrator, Jacki Waldron - Finance Director, and Stephany Davis - Human Resources Director. The Electric Department received the Achieving Excellence in Reliability Award in 2023 which is recognized by American Public Power. The Town ranked in the top 25% quartile of utilities for average system interruptions that places emphasis on minimal outages and quick response times. Our first FNOTT event will be held on May 17, 2024 featuring Outlaw 6. (919) 496-4145 * FAX (919) 496-6319 - smedlin@townofiouisburg.com 18 Notes to the Financial Statements for the month of September 2023 reflect the following: General Fund: REVENUES The following revenues were received in the month of September. Tax Levy & Vehicle Tags funds received from the County totaling $774,785.54. - Fire District Tax received from the County totaling $179,312.14. * Posted Transfer from Electric Fund to General Fund and PILOT totaling $340,72.33, Powell Bill Funds received $47,582.94. Local Option Sales Tax Received $63,902.13. ABC Store funds received $61,636.41. - Insurance reimbursement for ACV Building damage received $24,024.42. Franchise Tax received a total of $65,165.05. EXPENDITURES The expenditures below represent highlights for the month of September. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. Fire Department Overtime budget will likely need adjusting. Brownfields expenditures totaled $10,931.70. - Code Enforcement expenditures totaled $2070.00. - Powell Bill expenditures totaled $403.22. Capital Outlay expenditures totaled $85,000.00 for Purchase of S Main St Property. Fire Department expenditures for Capital Outlay totals $5,896.00 for Knox Company mounting Bracket. Concert Series - FNOTT- expenditures totaled $4,430.00. Electric Fund: REVENUES The following revenues were received in the month of September. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $605,714.84. Late Fees Charges related to Electric totaled $8, 950.68. The funds related to this charge are found under the Miscellaneous Account. 19 EXPENDITURES The expenditures below represent highlights for the month of September. Code enforcement expenditures totaled $2,070.00. Overall, salaries and benefits are trending as budgeted with minor exceptions. - Purchase of Power totaled $382,419.86. Posted Transfer from Blectric and PILOT to the General Fund in the amount of $32,021.23. Capital - Lines expenditures totaled $86,205.28, Green Hill Subdivision. Water Fund: REVENUES The following revenues were received in the month of September. Water Sales including Bulk Sales totaled $150,295.65. Late Fee charges related to Water totaled $114.00. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Overall, salaries and benefits are trending as budgeted with minor exceptions. Chemical expenditures totaled $17,285.91. Sewer Fund: REVENUES The following revenues were received in the month of September. Sewer revenues totaled $110,103.12. Late Fee charges related to Sewer totaled $605.93. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Salaries and benefits are trending as budgeted with minor exceptions. 20 Sanitation Fund: REVENUES The following revenues were reçeived in the month of September. Sanitation charges for the month are within line oft the expected running rate of $36,276.32. This amount will fluctuate due to customers moving in and out oft the district. Late Fees related to Sanitation totaled $1,106.23. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Salaries and benefits are trending as budgeted with minor exceptions. Lease payment made on Trash truck totaled $4,953.62. l TOWNVIOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Cimsglari79 FISCAL YEAR ENDING June 30,2024 Reporting Period: September 30, 2023 OUR CASH IN RESERVES... OUR CASH FLOWS.. Balances on September 30, 2023, in whole dollars Comparison of FYTD % CASH & INVESTMENTS BY ACCOUNT GENERAL FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % CHECKING ACCOUNT Fiscal Year Budget $ 4,081,291 $ 4,397,015 Sep-22 Sep-23 Revenues Fiscal' Year to Date $ 1,689,616 32.99% 38.43% Operating $ 473,968 $ 1,573,365 Expenses Fiscal Year tol Date $ 1,111,469 35.28% 25.28% Powell Bill 81,838 49,799 TOTAL CHECKING $ 555,806 $ 1,623,164 ELECTRIC FUND REVENUES & EXPENSES Fiscal' Year Budget $ 7,883,412 $ 9,213,623 OTHERA ACCOUNTS Revenues Fiscal' Year tol Date $ 1,982,090 24.99% 21.51% Sep-22 Sep-23 Expenses Fiscal Year tol Date $ 1,640,136 25.08% 17.80% NCCMT Primary Account $ $ 922,765 WATER FUND REVENUES & EXPENSES General Fund $ 2,392,080 $ 45,374 Fiscal Year Budget $ 1,505,000 $ 1,866,130 Rate Stabilization $ 8,089 $ 8,460 Revenues Fiscal' Yeart tol Date $ 501,270 34.05% 26.86% Electric Fund $ 2,540,469 $ 5,528 Expenses Fiscal Year tol Date $ 399,690 21.17% 21.42% Water Fund $ 452,816 $ 1,556 Sewer Fund $ 273,072 $ 1,456 SEWERF FUND REVENUES & EXPENSES W/S Capital Reserve $ 7,740 $ 2,865 Fiscal Year Budget $ 1,583,358 $ 1,794,280 Truist Bank Revenues Fiscal Year tol Date $ 399,996 26.26% 22.29% General Fund $ $ 258,164 Expenses Fiscal Year tol Date $ 285,412 20.31% 15.91% Electric Fund $ $ 1,750,564 Water Fund $ $ 469,841 SANITATION FUNDI REVENUES & EXPENSES Sewer Fund $ $ 281,172 Fiscal' Year Budget $ $ 471,049 Police Pension $ 163,884 $ 170,283 Revenues Fiscal Year tol Date $ 115,967 0.00% 24.62% First Citizens Bank Expenses Fiscal Year tol Date $ 96,843 0.00% 20.56% Investment $ $ 849,778 Escrow $ $ 56,623 POLICE SEPARATION/ ALLOWANCE FUND MedFlex S $ 1,333 Fiscal Year Budget $ 18,700 $ 18,700 TOTAL OTHER $ 5,838,150 $ 4,825,762 Revenues Fiscal Year to Date $ 4,674 25.00% 24.99% Expenses Fiscal Year tol Date $ 4,674 25.00% 25.00% TOTAL ALL ACCOUNTS $ 6,393,956 $ 6,448,926 SPECIFIC REVENUE COLLECTIONS ATA GLANCE... OUR PROPERTY VALUES.. Comparison of FY9 % PROPERTY VALUATION TAXI RATE TAXLEVY Property) Valuation $ 318,161,150 0,50 $ 1,590,806 Prior Current Less: Estimated Uncollectible $ (31,816) ADI VALOREM PROPERTYTAX FY% FY% Total Town $ 318,161,150 0.50 $ 1,558,990 Fiscal Year Budget $ 1,361,504 $ 1,608,990 Revenues this Month $ 774,786 2.24% 48,15% EXPENDITURES, AT A GLANCE... Revenues FYTD $ 804,689 2.24% 50.01% SALES & USE TAX Comparison ofN Monthly Expenses Fiscal Year Budget $ 700,695 $ 732,523 GENERAL FUND Fiscal Year Thls Month's Expenses Revenues this Month $ 63,902 9.13% 8.72% DEPARTMENTS 23-24 Budget Prlor FY Current FY Revenues FYTD $ 63,902 26.46% 8.72% GB/Admin/Planning $ 717,725 $ 475,999 $ 206,974 FRANCHISE TAX Police $ 2,038,539 $ 472,475 $ 516,792 Fiscal Year Budget $ 273,708 $ 215,262 Fire $ 797,924 $ 223,815 $ 242,708 Revenues this Month $ 65,165 24.00% 30.27% Street $ 565,502 $ 127,413 $ 99,993 Revenues FYTD $ 65,165 24.00% 30.27% Recreation. $ 277,325 $ 53,350 $ 45,002 ABCS STORE 4,397,015 $ 1,353,052 $ 1,111,469 Fiscal Year Budget $ 175,000 $ 200,000 ELECTRIC FUND Revenues this Month $ 61,363 0.00% 30.68% GB/AdminPlaming/Bus: Off $ 761,915 $ 188,999 $ 165,407 Revenues FYTD $ 61,363 0.00% 30.68% Electric Operations S 8,451,708 $ 1,787,781 $ 1,474,729 FIRE DISTRICT TAX 9,213,623 $ 630,924 $ 1,640,136 Fiscal Year Budget $ 384,726 $ 449,623 WATERF FUND Revenues this Month $ 179,312 3.40% 39.88% G8/AdmiPamningBust Off $ 235,806 $ 47,139 $ 46,170 Revenues FYTD $ 215,127 3.40% 47.85% Water Operations $ 1,630,324 $ 271,517 $ 353,520 SANITATION S 1,866,130 $ 99,547 $ 399,690 Fiscal Year Budget $ 433,560 $ 471,049 SEWER FUND Revenues this Month $ 36,276 8.40% 7.70% Ge/AdmiPlamningBust Off $ 216,422 $ 46,373 $ 44,614 Revenues FYTD $ 115,967 24.98% 24.62% Sewer Operations $ 1,577,858 $ 275,169 $ 240,797 SCHOOL RESOURCE CONTRIBUTION 1,794,280 $ 81,203 $ 285,412 Fiscal Year Budget $ 140,000 $ 140,000 SANITATION FUND Revenues this Month $ 23,334 16.67% 16.67% Solid Waste > 471,049 $ 91,659 $ 96,843 Revenues FYTD $ 93,337 16.67% 66.67% 471,049 $ 91,659 $ 96,843 LOUISBURG POLICE DEPARTMENT POLICE D0 1779 LOUISBURG.N.C 104 Wade Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 memalleubupgerpale. April 2024 Council Report Presented by Chief. Jason Abbott 1. Employee Actions & Recognitions -None 2. Recruiting & Retention We are currently taking applications and conducting interviews to fill one vacant position. 3. Complaints Against Officers and Findings A citizen complaint was received as a result of an interaction with an officer at a traffic stop and the officer was described as rude. reviewed the bodycam footage and the officer was polite and respectful during the encounter. The complaint was unsubstantiated. 4. Community Tip The police department generally responds to a significant number of thefts involving unsecured bicycles taken from yards, homes, porches, garages, and/or public places during the spring and summer months. Please consider the following safety tips: Choosing sturdy locks such as a U-lock; cable locks shouldn't be used as a primary lock. Securing your bike to a strong, firmly rooted rack or fixture meant for bikes. Locking your bike tires to the frame and bike rack. Remove any readily removable parts. Parking your bike in a well-lit and visible location where there is a lot of foot traffic. Documenting your serial number to improve the chances of recovery if stolen. Unique features such as stickers, custom parts, or scratches help identify your bicycle. The Louisburg Police Department values crime prevention and we encourage people to be mindful of securing your bikes this summer. 5. Use-of-Force and Vehicle Pursuits Officers became involved in a vehicle pursuit responding to a theft at Sheetz. Officers spotted the suspect vehicle and attempted a traffic stop. The vehicle fled and was eventually stopped at the Speedway in Bunn. The driver was taken into custody and no injuries were reported. 6. Notable Investigetion/Operations 1/Page 23 LOUISBURG POLICE DEPARTMENT POLICE G 1779 LOUISBURG, N.C. 104 Wade. Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 nemallouburgor/pols. We continue to work with Maria Parham Franklin to meet our obligations in the process of handling Involuntary Commitment Orders to the Behavioral Unit. We continue to provide security for schools/college athletic events, concerts, etc. We continue to work a number of reported retail thefts - Walmart, Carlie C's, Sheetz. We have increased traffic enforcement efforts including speeding and other moving violations, as well as loud mufflers. 7. Budget Summary We are 75% of the way through fiscal year 2023-2024. 83% of the operating budget has been encumbered as of March 31, 2024. Grants: We are currently conducting training and deploying four Lidar speed measuring devices that the department received from a grant through the NC GHSP. 8. Training Summary Domestic Violence - LAP (Lethality Assessment Protocols) Radar/Lidar Operator Taser Officer Survival 1 9. Community Outreach & Special Events Officers organized basketball games for youth at our department's basketball court. Officers gave a presentation to a group during Louisburg College campus tours. Officers attended retirement celebration for former Louisburg PD Sergeant Tim McCall. Sgt McCall received the Purple Heart in 1999 as a Louisburg Police Officer after being shot in the line of duty responding to a disturbance at a night club. Officers helped with an Easter event at Walmart. Captain Lincoln was asked to conduct an Assessment Process for a promotion by a neighboring law enforcement agency. 10. Monthly stats are attached Citations for March 2024: 334 11. Special requests None 2IPage 2H Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (03/01/2024 - 03/31/2024) <No Event Type Specified> 1 911 Hang-ups 7 Accident 25 Alarm Activation 23 Animal Complaint 1 Arrest 12 Arrest Ctation/Summons) 2 Arrest (WS) 7 Assault 2 Assist Highway Patrol 1 Assist Motorist 3 Assist Other Department 4 Begging 6 C&R Driver 7 Communicaling Threats 1 County Asslst 2 Customer Problems 6 Damage to Property 4 Deceased Person 2 Dispute 9 Disturbance 12 Domestic 6 Escort 7 Escort (Funeral) 1 Escort (Security) 5 Fight 1 Fire Alarm 4 Found Property 2 Fraud 2 Harassment 1 Illegal Parking 2 Information/Assistance 3 Intoxicated Subject 1 Juvenile Problems 1 Larceny 11 Lost Property 3 Mental Patient 7 Missing Person 1 Noise Complaint 3 Public Service Number 17 Recovered Stolen Property 2 Request for Service 2 Rescue 4 Serve papers 10 Shoplifting 6 Shots Fired 2 Suspicious Vehicle/Subject 23 Traffic Control 2 Trespassing 9 TWO: Talk With Officer 10 Unauthorized Use of Motor Vehicle 1 Unlock car 31 Vehicle Stop 1 Wasted OCA Number 2 Welfare Check 13 Total Number Of Events: 333 Date: 04/03/2024 : Time: 13:44 Page 1 Q5