llI LOUISBURG NO RTH CAR OLIN A Charmings Since 1779 AGENDA LOUISBURG TOWN COUNCIL LOUISBURG TOWN HALL COUNCIL CHAMBERS August 21, 2023 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor July 17, 2023 Regular Meeting 6. Proclamation = National Health Care Center Week - Amanda Coffin Mayor P.01 7. Resolution for Annexation of Forest Hills Subdivision Callahan P.02 8. Resolution Requesting Financing from the NC Clean Water State Revolving Loan Fund Medlin P.10 9. Resolution Adopting Town Water & Wastewater 10 Year Capital Improvements Plan Medlin P.13 10. Resolution Adopting the Updated Town Water/Wastewater Asset Management Plan Medlin P.17 11. Approval of Budget Amendment #1 for Fiscal Year 2023-2024 Carden P.18 12. Adoption of Public Records Request Medlin P.22 13. Administrator's Report Medlin P.25 14. Mayor's S Report Mayor 15. Police & Fire Report Abbott/Lanham P.29 16. Public Comment Mayor 17. Council Comments Mayor LOUISBURG NORTH CAROLINA Charming Since 1779 18. Closed Session = 143-318.11 (a)(5) - Real Estate 19. Adjourn JULY REGULAR MINUTES LOUISBURG TOWN COUNCIL July 17, 2023 The Louisburg Town Council met on Monday July 17, 2023 at 7:30 PM at the Town Hall Council Chambers located at 110 W Nash St, Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming out to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, and Council Members Emma Stewart, Bobby Dickerson, Mark Russell, Tom Clancy, Silke Stein and Betty Wright were all present. Invocation Councilwoman Wright gave the Invocation. Pledge of Allegiance Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. Adoption of the Agenda Mayor Neal called for a motion to adopt the agenda. Councilwoman Stein made the motion to adopt the agenda; seconded by Councilman Dickerson. The motion passed without objection. Approval of the Minutes Mayor Neal called for a motion to approve the minutes from the June 19th Regular Meeting minutes. Councilwoman Wright made the motion to approve the minutes; seconded by Councilwoman Stein. Mayor Neal asked for a motion to approve the Closed Session minutes from June 19th. Councilwoman Stein made the motion to approve the Closed Session minutes; seconded by Councilwoman Wright. Both motions passed without objection. Dynamic Digital and Indoor Billboard Presented by Mr. Jonathan Davis, indoor digital billboards are design to display advertisement in high traffic retail & service businesses. The adds are on display in over 340 locations across North Carolina. The display is an average of20-25 still shot ads at each location. Each still lasts an average of 12 seconds. This allows the audience to view recurring ads on average of 12 times an hour. This offer is an advertisement package of 10 screens locations at a rate of $300 per month. This is an affordable advertising offer, and an opportunity to be in at least 10 key high traffic locations in the Louisburg and possibly Henderson and surrounding areas. The Board thanked Mr. Davis for his presentation. Public Hearing Councilwoman Stein made a motion to go into the Public Hearing; seconded by Councilwoman Wright. The motion passed without objection. Zoning Map Amendment for Louisburg Falls PDD This request is to modify the currently approved Land Use Map for the Louisburg Falls PDD to allow changes in the proposed land use, specifically setting a cap on the non-residential square footage footprint and increasing the allowed number of residential units. This is a revised amendment (Louisburg Falls Amendment-2) designed to address concerns expressed by Council after the denial of the first amendment back in May. This amendment adds retail space along the first floor ofbuildings that front along Hwy 401 S and Fox Park Road. The amendment provides an upper limit of 498 dwelling units and a non-residential footprint of 69,440 square feet. Minority Outreach Plan Outreach Plan and Guidelines for Recruitment and Selection of Minority Businesses for Participation in the Town of Louisburg's Building Construction or Repair Contracts. In accordance with G.S. 143-128.2, these guidelines establish goals for minority participation in single-prime bidding, separate-prime bidding, construction manager at risk, and alternative contracting methods, on the Town ofLouisburg's building construction or repair projects in the amount of$300,000 or more. The outreach plan shall also be applicable to the selection process of architectural, engineering, and Construction Manager-at-Risk services. The Town ofLouisburg has a current verifiable goal often (10) percent for minority participation for building construction or repair projects. There was one comment from the public. Reginald White, Dyking Road, asked what type of commerce will be in Louisburg Falls. There would be various business. Councilman Clancy made a motion to come out ofthe Public Hearing; seconded by Councilman Russell. The motion passed without objection. Adoption of an Ordinance Amending the Zoning Map Louisburg. falls PDD ID Number 017199. Councilwoman Stein made a motion to approve the request that the Planning Development District Map for Louisburg Falls as identified by Franklin County Tax ID Number 017199 be approved given the findings for this request are consistent with the 2030 Louisburg Comprehensive Plan and shown to be in the public interest as the amendment more accurately reflects Town's housing and economic needs and is to be found reasonable as this will result in a more logical progression in the development ofthe gateway into Louisburg; seconded by Councilman Clancy. The motion passed without objection. Adoption of a Resolution of the Minority Outreach Plan establishing a 10% Participation goal & Purchasing Policy The American Rescue Plan Act (ARPA) is the federal umbrella legislation that funds the Coronavirus State and Local Fiscal Recovery Fund (CSLFRF) which is the source direct federal funds and state pass-through funds. The Town ofLouisburg received approximately $1.15 million from the federal government, as well as another $450,000 awarded from the NC Department of Commerce as part oft their Rural Transformation Grant Program. The Department of Commerce's Rural Transformation Grant Program is funded by ARAP monies. A condition for receiving these funds is the adherence to a variety of State and Federal regulations and laws by which the Town is required to adopt in the form of policies, such as a Purchase Policy, which establishes purchasing & procurement procedures for the Town. Councilwoman Wright made the motion to approve both policies; seconded by Councilman Dickerson. The motion carried without objection. Adoption of a Resolution for a Loan/Grant Offer for the Green Hill Pump Station Replacement Project. The waste water lift station near the former golf course, now the Green Hill Subdivision, was installed in the early 1990s and has exceeded its life cycle. The Town has begun the process of obtaining funding to replace it through the State Revolving Loan & Grant Fund. Approximately half the cost will be funded by grant and halfby loan. The total project cost is $1,034,996. Councilman Clancy made a motion to approve the resolution; seconded by Councilwoman Wright. The motion passed without objection. Adoption of a Resolution Awarding the Contract for Ground Maintenance of Town Cemeteries. The Town issued an RFP for ground maintenance services to provide for a higher level of care for Oakwood Cemetery and Cemetery on the Hill. In response to the RFP, the Town received only one responsive bid from Best Funeral Service Contractors in the amount of$37,068. The Resolution is to award the bid and direct the Town Administrator to execute a contract. Councilman Dickerson made the motion to approve the resolution; seconded by Councilwoman Stein. The motion passed without objection. Appointment of Tax Collector for the Town ofLouisburg. The Town ofLouisburg currently has an interlocal agreement with Franklin County which directs the County to bill and collect property taxes on behalf ofthe Town. At the request of the Franklin County Tax Administrator and to ensure that we are in compliance with North Carolina General Statute 105-349, the Town ofLouisburg must formally appoint a tax collector for the fiscal year. Councilwoman Stein made a motion to appoint the Franklin County Tax Administrator to collect taxes for fiscal year 2023-2024 for the Town of Louisburg; seconded by Councilwoman Wright. The motion passed without objection. Capital project Ordinance Amendment-North Main Street Sidewalk. After the South Main Street Sidewalk Project was completed, the North Carolina Department ofTransportation (NCDOT) allowed the Town to rollover the unexpended funds into the current North Main Street Sidewalk Project. Additionally, NCDOT has allowed to transfer a portion of the funds available for the West River Road Sidewalk Project into the North Main Street project. The amount of NCDOT funding now totals $684,223, with a Town contribution of$197,224, for a total project cost of $881,447. Future amendments to the project may be needed as the right-of-way acquisition phase proceeds and when the construction phase commences. Councilwoman Stein made a motion to approve the Capital Project Ordinance Amendment for the North Main Street Sidewalk project; seconded by Councilman Dickerson. The motion passed without objection. Administrator's Report Town Administrator Sean Medlin reviewed his report with the Board that the bids related to the Solid Waste have been received and the staffi is reviewing. The Town has hired James Harris as IT Director. Interviews are under way with regard to the following positions, Street Department Superintendent and Part-time Human Resources Officer. Friday Nights on the Tar will be on July 21,2023. The Brake-Tyme Band will be performing at the concert. The food truck vendors will be Caribbean Kicker, Warehouse BBQ and FrostBites. The Parks and Recreation is hosting a photo competition for Parks and Recreation Month. An individual may go to any ofthe Town's parks and take their favorite photo and submit it. Mayor's Report Mayor Neal reported that Councilwoman Stewart and himself attended a meeting with the COG in Henderson and they learned that 401 was planning to completely open up at the end of the month. He also helped with delivering fans to senior citizens around Town. Police & Fire Report Police Chief Abbott reviewed his report that was included in the Council packets. Officer Lamont Burchette resigned on July 14th. Officer Andy Castaneda has returned as full time. Community tip for the month is animal cruelty. With summer in full-swing, our officers are responding to a number of calls for service involving animals/pets left in unattended cars. We treat these types of calls seriously and they often result in an individual being charged with animal cruelty. Public Comment Earnest Thomas, 304 S Bickett, has a drainage problem, also would like gravel to be put on Hill Street. Beverly Kiegley, Jolly St, invited everyone to attend "Give me Shelter" film at the JPAC at Louisburg College. This film is regarding the homeless. Natalie Peterson, 208 Wilder St, asked about the revitalization with the empty buildings down Town. Adrian Wooden, 134 Strange Rd, would like some speed limit signs in Town. Crossing the streets are dangerous with speeding cars. Also suggested added cross walks. She is a business owner in Town and a concerned citizen. Council Comments Councilman Dickerson and Russell thanked everyone for coming to the meeting. Both are excited to get started on Louisburg Falls. Councilwoman Stein congratulated Firemen Rowe, Whitley and Womack for receiving a new fire certification. She asked Sean Medlin for an update on the Towns audit. His reply was that the auditors were still working on it. She invited everyone to attend FNOTT. Councilwoman Wright thanked everyone for coming to the meeting. Town Administrator Sean Medlin announced that DOT was going to close Johnson Street for maintenance. Adjourn Mayor Neal asked for a motion to adjourn. Councilman Dickerson made the motion to adjourn; seconded by Councilman Clancy. The motion passed without objection. Submitted; Pamela Perry NCCMC, CMC TOWN of - LOUISBURG III NORTI H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Mayor Christopher Neal DATE: August 21, 2023 RE: National Health Care Week = August 6- 12, 2023 REQUEST: A Proclamation for National Health Care Week on Behalf of Advance Community Health located at 111 South Church Street. BACKGROUND: Community Health Centers serve as the beacon ofstrength, service, and care in their communities. In moments ofpain and loss, they offer support and love. In moments of triumph, they offer hope and a vision for the future. This year's National Health Center Week theme takes us on a virtual road trip across America, highlighting the achievements and amazing work being done at Community Health Centers in every state and territory. Celebrate the uniqueness ofj your community and get to know others as we. journey across the U.S. together! Action: Proclamation read and presented to ACH staff member Amanda Coffin, Clinical Practice Manager at the Louisburg location. TOWN of LOUISBURG - RI I - IRDI N Charmingsine1779 National Health Center Week, August 6-12, 2023 A Proclamation Community Health Centers: A Roadmap to a Stronger America Whereas: For over 50 years, Community Health Centers have provided high-quality, affordable, comprehensive primary and preventive health care in our nation's medically underserved communities, delivering value to, and having a significant impact on America's health care system. Whereas: As the country's largest primary care network, Community Health Centers are the health care home for over 30 million Americans in over 14,000 communities across the nation. One in every eleven people in the United States gets their care at a Community Health Center. Whereas: Community Health Centers are a critical element of the health system, serving rural, suburban, frontier, and urban populations, and often providing the only accessible and dependable source of primary care in their communities. Nationwide, Community Health Centers serve one in every five residents of rural areas. Whereas: Community Health Centers serve as beacons of essential resources and support in the face of disasters and pandemics and will continue to respond quickly to care for America's most vulnerable and underserved communities. Community Health Centers have administered over 22 million COVID-19 tests and over 24 million vaccines to date. Whereas: Every day, Community Health Centers develop new approaches to integrating a wide range of services beyond primary care, including oral health, vision, behavioral health, and pharmacy services, to meet the needs and challenges of their communities. Health centers have more than doubled their oehavioral health workforce in the last decade to meet Americans' growing need for behavioral health services. Whereas: Community Health Centers are governed by patient-majority boards, ensuring that patients are engaged in their own health care decisions. Whereas: Community Health Centers are locally owned and operated small businesses that serve as critical economic engines, helping to power local economies by generating $85 billion in economic activity and more than $37 billion in labor income in some of the country's most economically distressed communities. Whereas: Community Health Centers nationally support more than 500,000 direct and indirect jobs, including physicians, nurse practitioners, physician assistants, licensed family therapists, and certified nurse-midwives who work as part of muli-disciplinary clinical teams designed to treat the whole patient. Whereas: The Community Health Center model continues to prove an effective means of overcoming barriers to healthcare access, including geography, income, and insurance status - improving health outcomes and reducing healthcare system costs. Whereas: Community Health Centers reduce overall costs of care by helping manage patients' chronic conditions, which keeps them out of more expensive healthcare settings like hospital emergency rooms. Whereas: Community Health Centers are on the front lines of emerging health care crises, providing access to care for our nation's veterans, addressing the opioid epidemic, and responding to public health threats in the wake of natural disasters. Community Health Centers operate close to 1,000 mobile units, providing accessible health services in hundreds of rural and urban communities. Whereas: National Health Center Week offers the opportunity to celebrate America's more than 1,400 Community Health Center organizations with over 14,000 service delivery sites, including over 3,000 schools. We honor their dedicated staff, board members, patients, and all those responsible for their continued success and growth since the first health centers opened their doors more than 50 years ago. Whereas: During National Health Center Week, we celebrate the legacy of America's Community Health Centers, and their vital role in shaping the past, present, and future of America's health care system. NOW, THEREFORE, - I Christopher Neal, Mayor of the Town of Louisburg, do hereby proclaim August 6-12, 2023, as National Health Center Week. encourage all Americans to take part in this week by visiting their local health center and celebrating the important partnership between America's Community Health Centers and the communitios they serye. Mayor, Christopher Neal ATTEST: Gom. Ga Pamela Perry Administrative Assistant/Town Clerk CMC, NCCMC TOWN LOUISBURG III NORTI H CAROLII N A Charming Since 1779 TO: TOWN COUNCIL FROM: Keith Callahan, Planning Administrator DATE: August 21, 2023 RE: Forest Hills Subdivision REQUEST: Resolution Directing Clerk to Investigate Proposed Annexation BACKROUND: This Resolution is the first step toward the annexation process. By this action the process of bringing the entirety of parcel 026781 into the Town corporate limits can begin. The annexation request was requested by the owner for a residential subdivision. Staff supports the annexation as it is based on sound planning principal. COUNCIL ACTION: MOTION TO APPROVE THE RESOLUTION. 2 BC Sumner Investments, LLC P.O. Box 1011 Youngsville, NC: 27596 Petition Requesting Annexation Date: August 10, 2023 To the Town Council of the Town of Louisburg. 1. We, the undersigned owners of real property respectfully request that the area described in Paragraph 2 below be annexed to the Town of Louisburg. 2. The area to be annexed is contiguous to the Town of Louisburg and the boundaries of such territory are as follows: See attached description provided by CMP Professional Land Surveyors. 3. We acknowledge that any zoning vested right acquired pursuant to G.S 160A-385.1 or G.S. 153A-344.1 must be declared and identified on this petition. We further acknowledge that failure to declare such rights on this petition shall result in the termination of vested rights previously acquired for the property. (If zoning bested rights are claimed, indicate below, and attach proof.) Name Address Do you declare Signature vested rights? 1. Bobby Sumner 1265 Flat Rock Church Rd Louisburg NC 27596 NO 3 BEGINNING AT AN EXISTING IRON PIPE ON THE NORTHWESTERN CORNER OF THE INTERSECTION OF RIGHT-OF-WAY OF N.C. HIGHWAY 531 AND HAWTHORNE STREET, SAID POINT HAVING NC GRID COORDINATES OF N(y)= 860,850.15 AND E(x)= 2,212,419.24; THENCE LEAVING SAID RIGHT-OF-WAY AND ALONG THE RIGHT-OF-WAY OF HAWTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 173.73', WITH A RADIUS OF 270.18', WITH A CHORD BEARING OF N 07'54'21" W, WITH A CHORD LENGTH OF 170.75', TO AN EXISTING IRON PIPE; THENCE N 10°33'37" E A DISTANCE OF 32.20' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 174.56', WITH A RADIUS OF 418.31', WITH A CHORD BEARING OF N 00°38'35" W, WITH A CHORD LENGTH OF 173.30', TO A POINT; THENCE N 18°15'25" W A DISTANCE OF 218.52' TO A POINT; THENCE N 18°05'51" W AI DISTANCE OF 100.35' TO A POINT, THENCE S 71°54'09" W. A DISTANCE OF 60.00' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, S 67°40'27" W A DISTANCE OF 192.77' TO AN EXISTING IRON PIPE; THENCE S 15'15'23" E. A DISTANCE OF 114.99' TO AN EXISTING IRON PIPE; THENCE N 63°25'41" E. A DISTANCE OF 46.34' TO AN EXISTING IRON PIPE; THENCE S 26°17'43" E A DISTANCE OF 153.68' TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF THORNTON STREET; THENCE CROSSING SAID RIGHT-OF-WAY, $26'22'23" E A DISTANCE OF 153.68' TO A POINT, THENCE ALONG TORNTON STREET, N 63°37'37" E A DISTANCE OF 123.44' TO AI POINT INTERSECTING WITH THE RIGHT- OF-WAY OF HAWTHORNE STREET; THENCE ALONG THE IRGHT-OF-WAY OF HAWTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 146.67', WITH A RADIUS OF 358.31', WITH A CHORD BEARING OF S 00°24'54" E, WITH A CHORD LENGTH OF 145.65', TO A POINT; THENCE S 10°34'09" W A DISTANCE OF 33.04' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 21.91', WITH A RADIUS OF 294.36', WITH A CHORD BEARING OF S 08°29'55" W, WITH A CHORD LENGTH OF 21.90', TO AN EXITING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, S 63°40'44" W A DISTANCE OF 173.50' TO AN EXISTING IRON PIPE; THENCE S 63°40'44" W A DISTANCE OF 120.00' TO A BENT EXISTING IRON PIPE; THENCE S 63°40'44" W A DISTANCE OF 120.00' TO AN EXISTING IRON PIPE; THENCE S 75°45'04" W A DISTANCE OF 122.71'" TO A BENT EXISTING IRON PIPE; THENCE S 75°45'04" W A DISTANCE OF 259.21' TO AN EXISTING IRON PIPE IN CONCRETE; THENCE N 29'10'16" W A DISTANCE OF 119.94' TO AN EXISTING IRON PIPE; THENCE S 62°06'10" W A DISTANCE OF 210.00' TO A BENT EXISTING IRON PIPE; THENCE N 26'26'20'W A DISTANCE OF 200.63' TO A BENT EXISTING IRON PIPE ON THE SOUTHERN RIGHT-OF-WAY OF THORNTON STREET; THENCE ALONG SAID RIGHT-OF-WAY, N 63'33'40"E A DISTANCE OF 281.68' TO A POINT OF INTESECTION WITH THE RIGHT-OF- WAY OF FIELDCREST DRIVE; THENCE ALONG SAID RIGHT-OF-WAY, N 09°27'16" W A DISTANCE OF 199.64' TO A POINT; THENCE N 8°29'56" W A DISTANCE OF 152.78 TO A POINT; THENCE N 14'59'06"W A DISTANCE OF 96.33' TO A POINT; THENCE N 20°44'06" W A DISTANCE OF 57.96' TO A POINT; THENCE N 25°43'11" W A DISTANCE OF 50.92' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, N 26'15'00"E A DISTANCE OF 204.29' TO AN EXISTING IRON PIPE; THENCE N 11°36'40" W. A DISTANCE OF 255.01' TO AN EXISTING IRON BAR ON THE SOUTHERN RIGHT-OF-WAY OF HAWTHORNE STREET; THENCE CROSSING SAID STREET, N 01'14'00" W A DISTANCE OF 60.04' TO A POINT; THENCE ALONG NORTHERN RIGHT-OF-WAY, S 88°46'00" W A DISTANCE OF 137.35' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, N 01°42'53" W A DISTANCE OF 180.09' TO AN EXISTING IRON PIPE; THENCE N 88°49'34"E A DISTANCE OF 427.00' TO A BENT EXISTING IRON PIPE; THENCE N 88°49'34" E A DISTANCE OF 174.15' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E. A DISTANCE OF 199.79' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E A DISTANCE OF 130.69' TO AN EXISTING IRON PIPE; THENCE N 88°49'34" E A DISTANCE OF 158.95' TO A BENT EXISTING IRON PIPE; THENCE S 01°57'49" E. A DISTANCE OF 352.55' TO AN EXISTING IRON PIPE; THENCE S 12°59'49" E. A DISTANCE OF 231.13' TO AN EXISTING IRON PIPE; 4 THENCE S7 7158'20" E A DISTANCE OF 231.01' TO A POINT; THENCE S 69°28'37" E A DISTANCE OF 660.00' TO A POINT; THENCE S 87'58'37" E A DISTANCE OF 83.00' TO AN EXISTING IRON PIPE; THENCE S 39'13'37" E Al DISTANCE OF 72.73' TO A POINT ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE ALONG SAID RIGHT-OF WAY, S 63°44'14" W A DISTANCE OF 30.21' TO AN EXISTING IRON PIPE; THENCE S 6344'14" W A DISTANCE OF 610.07' TO AN EXISTING IRON PIPE; THENCE LEAVING SAID RIGHT-OF-WAY, N 17°48'59" W A DISTANCE OF 75.69' TO AN EXISTING IRON PIPE; THENCE N 04°10'49" W A DISTANCE OF 251.76' TO AN EXISTING IRON BAR; THENCE S 63°46'44" W A DISTANCE OF 60.05' TO AN EXISTING IRON PIPE; THENCE S 6346'44" W A DISTANCE OF 99.97' TO AN EXISTING IRON PIPE; THENCE S 63'49'42" W. A DISTANCE OF 103.81' TO AN EXISTING IRON BAR; THENCE S 02°39'37" E A DISTANCE OF 272.71' TO AN EXISTING IRON PIPE; THENCE S 05°45'26" W A DISTANCE OF 68.93' TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE ALONG WITH SAID RIGHT-OF- WAY, S 63'37'55" W. A DISTANCE OF 155.02' TO AN EXISTING IRON PIPE, WHICH IS THE POINT OF BEGINNING, CONTAINING AN AREA OF 1,680,654 SQUARE FEET, 38.583 ACRES. < BEGINNING AT AN EXISTING IRON PIPE ON THE NORTHWESTERN CORNER OF THE INTERSECTION OF RIGHT-OF-WAY OF N.C. HIGHWAY 531 AND HAWTHORNE STREET, SAID POINT HAVING NC GRID COORDINATES OF N(y)= 860,850.15 AND E(x)= 2,212,419.24; THENCE LEAVING SAID RIGHT-OF-WAY AND ALONG THE RIGHT-OF-WAY OF HAWTHORNE STREET, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 173.73', WITH A RADIUS OF 270.18', WITH A CHORD BEARING OF N 07'54'21" W, WITH A CHORD LENGTH OF 170.75', TO AN EXISTING IRON PIPE; THENCE N 10°33'37" E A DISTANCE OF 32.20' TO AI POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 174.56', WITH A RADIUS OF 418.31', WITH A CHORD BEARING OF N 00°38'35" W, WITH A CHORD LENGTH OF 173.30', TO A POINT; THENCE N 18°15'25" W A DISTANCE OF 218.52' TO A POINT; THENCE N 18°05'51" W A DISTANCE OF 100.35' TO A POINT, THENCE S 71'54'09" W A DISTANCE OF 60.00' TO AN EXISTING IRON PIPE; THENCE S 18°05'51" E A DISTANCE OF 100.35' TO AN EXISTING IRON PIPE; THENCE S: 18°15'24" E A DISTANCE OF 155.00 TO A INTERSECTING POINT WITH THE RIGHT-OF-WAY OF THORNTON STREET; THENCE ALONG WITH THORNTON STREET RIGHT-OF-WAY, S 63°37'37" W A DISTANCE OF 132.00' TO AN EXISTING IRON PIPE; THENCE ACROSS SAID RIGHT-OF-WAY, S 26°22'23"EA DISTANCE OF 60.00' TO A POINT; THENCE ALONG WITH SOUTHERN RIGHT-OF-WAY, N 63°37'37" EA DISTANCE OF 123.44' TO A INTERSECTING POINT WITH HAWTHORNE STREET; THENCE ALONG HAWTHRONE STREET RIGHT-OF-WAY, WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 146.67', WITH A RADIUS OF 358.31', WITH A CHORD BEARING OF S 00°24'54" E, WITH A CHORD LENGTH OF 145.65', TO A POINT; THENCE S 10°34'09" W A DISTANCE OF 33.04' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 212.27', WITH A RADIUS OF 332.93', WITH A CHORD BEARING OF S 07°52'55" E, WITH A CHORD LENGTH OF 208.69', TO AN EXISTING IRON PIPE ON THE NORTHERN RIGHT-OF-WAY OF NC HIGHWAY 561; THENCE N 63°40'44" E. A DISTANCE OF 60.09' TO AN EXISTING IRON PIPE, WHICH IS THE POINT OF BEGINNING, CONTAINING AN AREA OF 49,887 SQUARE FEET, 1.145 ACRES L 59e BEgE Fs 4 3A 333 & S a 35p S5 rw 0, 5 * A 3 - S B1 A ESZI. 9t 9 M 1 # 60 Ry 6 ER A R3 de a a ot A 1 a ev o Sa S 8 a B gi- M : - 4-1 8 nus 3 * Kr - -7 $ 5 96 Ser € N : 09 3AIBO SE9 aae bnoant à M/B N ALOO a OM9EIL 6 &. . MALEe 8L251 - a, - 39661 * * 2 a BR * y6 & a Uz e - d 1 - 4RB E E %, * 3 : I a E & : de 95 GKc * do9 P : a en a E dg" S e GMDA - E Bcau - E 09 a D % N/S 5 E . 0 - o of 3 1 E - A 4 S - - 6 6 à B3 - & 5 5 J 64 5 3 d0 R N 43 a & E a 6 A ESIEI E &. 85 - - & FENs E A a 3 5 : R S B & * S AE g 76 0 4 9 - : : - * 8 a & & SE $ : 5, M s1 EITeaI 3 6 a 1 4 & Misla S SFOAI 1 SMDNURITN & a - L: IEBWIS 3 * AEREIS V 09. $ - a - E-0 /8 BERURIS - - 7SBIE EVEz 1 S9Z9C 3, .6F.25.10 95 8 W 12 5-0 3 BMESEN . B Bo 3 & B 55 - 8 ls a 95 0 * a DE L-5 5P 347 3 ,6.20 S 9 - zLE / B, : B Az E Ey 8 a - pi - a M 94 ISt & A 6 * M N K OLO a a 5x Z 3 3 & * E - a 9% E Si e 3 à I ve $ d - - a SE8 a 5 & EEAILINAAAAEAI RI 3 - 1111 & $ R - - @ a 8 7 8 I NC GRID NAD 83/2011 6 : 2: - : Bg, E a B 99, 38 ga G R * % P 5 u 3 E Df - ESES873 e à R e - : 1 - - Jeth ess Drive Garor Grcle 4 a - I 4 DI psonen S - - E Griffore d Drive - 3 - 1 - a & aADia 15a1 pppis 4 a - - 8 S1 4219 U 4 le 2 4> - D 8 TOWN LOUISBURG III N O RTE H CAROLIN A Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: August 17, 2023 RE: Request for State Loan & Grant Funds = Wastewater Plant Rotor Tubes REQUEST: Approval of the Resolution to accept State funds to undertake the replacement of Rotor Tubes 1 & 3 at the Wastewater Plant. BACKROUND: After the failure of two of the four rotor tubes last year at the Town's wastewater treatment plant, the Town used ARPA funds to replace the two failed units. As the age of the remaining rotor tubes could also lead to a likely failure, the Town has begun the process of seeking funding to replace them through the State Revolving Loan & Grant Fund. Approximately half the cost will be funded by grant and other half by loan. The total project cost is estimated to be about $600,000. The listed three resolutions, Funding Request, Asset Management Plan and Updated 10 Year CIP, are all required documents for Council action to support the Town's request for state funds. COUNCIL ACTION: APPROVAL OF RESOLUTIONS 9 TOWN LOUISBURG NORTH CAROLINA Chemings Shxr1779 RESOLUTION NO. 2023-R- [A Resolution To Request Financing from the NC Clean Water State Revolving Loan Fund] 1. WHEREAS, The Town of Louisburg has need for and intends to construct a project described as the WRF Nos. 1 and 3 Rotor Replacements, and 2. WHEREAS, The Town of Louisburg intends to request State loan andlor grant assistance for the project. NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF LOUISBURG: That the Town of Louisburg.the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan and/or grant award. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the Town of Louisburg_to make a scheduled repayment of the loan, to withhold from the Town of Louisburg any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That Christopher Neal, Mayor, the Authorized Representative and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan and/or grant to aid in the study of or construction of the project described above. That the Authorized Representative, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. lo That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal and State grants and loans pertaining thereto. ADOPTED THIS 21st day of August, 2023 at LOUISBURG, NORTH CAROLINA. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE II TOWN of] LOUISBURG: NORTH CAROLINA Cherming Sh1779 FORM FOR CERTIFICATION BY THE RECORDING OFFICER The undersigned duly qualified and acting Town Clerk of the Town of Louisburg does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Town Council of Louisburg, NC duly held on the 21st day of August, 2023; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 21st day of August, 2023. (Signature of Recording Officer) Pamela Perry, Town Clerk 12 TOWN of1 LOUISBURG NORTH CAROLINA Cheming Sinr1779 RESOLUTION NO. 2023-R- [A Resolution To Adopt The Town's Water & Wastewater 10-Year (2023/24 = 2033/34 Capital Improvements Plan] 1. WHEREAS, The Town of Louisburg and maintains a water treatmentdistribultion system and wastewater collection and treatment system; and 2. WHEREAS, The Town of Louisburg has developed a Water and Wastewater 10- Year Capital Improvements Plan to identify needed capital improvements and their costs; NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF LOUISBURG 1. That the Town of Louisburg Town Council hereby adopts the updated 10-Year Water and Wastewater Capital Improvements Plan 202324-2033/34) as a guidance document for pursuing capital improvement funds to keep the water and wastewater systems in good working order, and 2. That town staff, under the direction of the Mayor and Town Council, shall regularly review and update the Water and Wastewater 10-Year Capital Improvements Plan to ensure compliance with all federal, state and local regulations. ADOPTED THIS 21st day of August, 2023 at LOUISBURG, NORTH CAROLINA. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE SEAL 13 N 4 14 0% s s 8 0 - s I< TOWN of LOUISBURG NORTH CAROLINA ChemingSla1779 RESOLUTION NO. 2023-R- [A Resolution To Adopt The Town's Water & Wastewater 10-Year (2023/24 = 2033/34 Capital Improvements Plan] 1. WHEREAS, The Town of Louisburg and maintains a water treatmentdistribution system and wastewater collection and treatment system; and 2. WHEREAS, The Town of Louisburg has developed a Water and Wastewater 10- Year Capital Improvements Plan to identify needed capital improvements and their costs; NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF LOUISBURG 1. That the Town of Louisburg Town Council hereby adopts the updated 10-Year Water and Wastewater Capital Improvements Plan 2023/24-2033/34) as a guidance document for pursuing capital improvement funds to keep the water and wastewater systems in good working order, and 2. That town staff, under the direction of the Mayor and Town Council, shall regularly review and update the Water and Wastewater 10-Year Capital Improvements Plan to ensure compliance with all federal, state and local regulations. ADOPTED THIS 21st day of August, 2023 at LOUISBURG, NORTH CAROLINA. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE SEAL 16 dii E LOUISBURG mY Charming Since 1779 RESOLUTION NO. 2023-R- RESOLUTION BY THE TOWN COUNCIL OF LOUISBURG, NORTH CAROLINA Adopting the Updated Town of Louisburg's Water and Wastewater System Asset Management Plan] 1. WHEREAS, The Town ofLouisburg has made a comprehensive effort to compile available information into a single document that presents an inventory and condition assessment of the water and wastewater systems; and includes a 10-year Capital Improvements Plan with cost estimates; and includes an Operations and Maintenance Plan to ensure the proper management oft the water and wastewater system assets; and 2. WHEREAS, The plan, as designed, will be updated regularly and will serve the Town well as a management tool for the planning and operation and maintenance of the water and wastewater systems; and 3. WHEREAS, The plan, originally adopted and implemented on September 17, 2018 was updated and presented to the Town Council ofLouisburg during the regular Council meeting held on August 21, 2023 for Council members' review, comment and adoption. NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF LOUISBURG 1. That the updated Town of Louisburg's Asset Management Plan for the water and wastewater system is hereby adopted this date by the Town Council of the Town ofLouisburg. ADOPTED, this the 21st day of August, 2023 at Louisburg, North Carolina. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE SEAL Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 17 TOWN LOUISBURG III N O RTH CARO LI N A Charming Since 1779 TO: TOWN COUNCIL FROM: Reuben Carden, Finance Director DATE: August 21, 2023 RE: Fiscal Year 2024 Budget Amendment #1 REQUEST: Approve Fiscal Year 2024 Budget Amendment #1 BACKROUND: The following budget amendment is being presented to the Town Council to rollforward the open purchase orders from Fiscal Year 2022-2023. Major Purchase Order rollovers include: Planning Professional Services (10-490-0100) - Zoning Ordinance preparation ($37,410) Electric Operations Capital Outlay 30-832-6000) - Purchase oftwo (2) Bucket Trucks ($466,725) and two (2) Flail Mowers ($86,605). Electric Operations Generator Account 30-832-6100) - Purchase of Generator for Fire Department ($137,900) Water Treatment Capital Outlay (31-812-6000) - Raw Water Line Bypass Installation ($81,770) Wastewater Treatment Capital Outlay 32-822-6000) - Submersible Pump ($54,680) The Transformers ($475,710) & Green Hill Electric Materials & Labor ($199,470) Purchase Orders will be rolled over, but are not included in Budget Amendment #1. A portion of these will be paid out of the currently budgeted funds that were approved during the adoption of the Fiscal Year 2023-2024 budget. The remainder is expected to be paid in Fiscal Year 2024- 2025. Other budget adjustments include the following: 18 Re-allocate Building Maintenance Accounts for the Operations Center roof repair ($13,000 Total Cost). Increase Equipment Maintenance Budget for the Wastewater Treatment Plant 32-822-1601) by $47,000. This includes a pump repair and 3 months of an emergency pump rental until a permanent pump can be put into service. This is an estimate and the actual cost may vary, depending on the length of time and usage of the rental. Increase Equipment Maintenance Budget for the Fire Department (10-530- 1501) by $9,800 for HVAC repair. Currently, the generator for the Wastewater Treatment Plant is budgeted in the Electric Fund ($390,000). The Fire Department also has a rollover purchase order for a generator that was allocated to the Electric Fund ($137,900). These will likely need to be moved to the respective departments ata a later date as these generators are for emergency backup, and not related to load management. This will result in less fund balance needing to be appropriated in the Electric Fund. STAFF RECOMMENDATION: Approve FY 2024 Budget Amendment #1 COUNCIL ACTION: Motion to Approve FY 2024 Budget Amendment #1 19 TOWN LOUISBURG IIII NO RTI H CAROLINA Charming Since 1779 TOWN OFI LOUISBURG BUDGET ORDINANCE AMENDMENT ORDINANCE NO. 2023 - BE IT ORDAINED by the Town Council of the Town ofLouisburg, County of Franklin, State of North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2024: Section 1: Fiscal Year 2023-2024 Budget Amendment # 1 Budget Amendment to Rollforward Open Purchase Orders from Fiscal Year 2022-2023, Wastewater Pump Repair & Rental, Fire Department HVAC Repair, & Re-allocate Budget for Operations Center Roof Repair Original Amendment Amended Account Description Appropriation Amount Appropriation General Fund Funding Sources 10-399-0300 Appropriated Fund Balance $ $ 56,320.00 $ 56,320.00 Total Funding Sources - General Fund $ 56,320.00 Expenditures 10-490-0100 Professional Services $ 19,000.00 $ 37,410.00 $ 56,410.00 10-510-1600 Equipment Maintenance 40,000.00 2,200.00 42,200.00 10-510-1700 Vehicle Operation & Maintenance 47,000.00 3,480.00 50,480.00 10-510-6000 Capital Outlay 98,500.00 420.00 98,920.00 10-530-1501 Equipment Maintenance 7,000.00 9,800.00 16,800.00 10-570-1500 Building Maintenance 1,000.00 700.00 1,700.00 10-620-9200 Concert Series 50,000.00 2,310.00 52,310.00 Total General Fund $ 56,320.00 Electric Fund Funding Sources 30-397-0000 Appropriated Fund Balance $ 962,371.00 $ 688,330.00 $ 1,650,701.00 Total Funding Sources - Electric Fund $ 688,330.00 Expenditures 30-832-1500 Building Maintenance $ 20,000.00 $ (3,500.00) $ 16,500.00 30-832-1600 Equipment Maintenance 25,000.00 600.00 25,600.00 26 30-832-6000 Capital Outlay 18,000.00 553,330.00 571,330.00 30-832-6100 Generator 390,000.00 137,900.00 527,900.00 Total Electric Fund $ 688,330.00 Water Fund Funding Sources 31-399-0000 Appropriated Fund Balance $ $ 109,130.00 $ 109,130.00 Total Funding Sources - Water Fund $ 109,130.00 Expenditures 31-812-1600 Building & Equipment Maintenance $ 57,200.00 $ 12,610.00 $ 69,810.00 31-812-6000 Capital Outlay 42,000.00 81,770.00 123,770.00 31-814-1500 Building & Equipment Maintenance 3,500.00 3,190.00 6,690.00 31-814-7500 Meters 35,000.00 5,410.00 40,410.00 31-814-7700 Capital - Lines 15,000.00 6,150.00 21,150.00 Total Water Fund $ 109,130.00 Sewer Fund Funding Sources 32-399-0000 Appropriated Fund Balance $ $ 111,030.00 $ 111,030.00 Total Funding Sources Sewer Fund $ 111,030.00 Expenditures 32-822-1601 Equipment Maintenance $ 78,000.00 $ 47,000.00 $ 125,000.00 32-822-6000 Capital Outlay 4,637.00 54,680.00 59,317.00 32-828-1500 Building & Equipment Maintenance 3,500.00 3,200.00 6,700.00 32-828-7700 Capital - Lines 15,000.00 6,150.00 21,150.00 Total Sewer Fund $ 111,030.00 Total Budget Adjustments $ 964,810.00 Section 2: Copies of this budget amendment shall be furnished to the Town Clerk, the Budget Officer and the Finance Officer and shall be available for public inspection. DULY ADOPTED this day of Attest: Pamela Perry, Town Clerk Christopher L. Neal, Mayor 21 TOWN LOUISBURG III NO - RTH CAROLINA Charming Since 1779 TO: TOWN COUNCIL FROM: Sean Medlin, Town Administrator DATE: August 21, 2023 RE: Public Records Request Policy REQUEST: Approve the Public Records Request Policy BACKROUND: The purpose of this policy and the accompanying Public Records Request Form is to provide consistency in responses to public records requests and to provide a mechanism by which staff can track such requests. (Note: While it is legal to enact such policies, local governments may not withhold public records based on non-compliance with such polices. A local government may seek information from a requestor but cannot deny a request based on a requestor's failure to provide that information G.S. 132-6(b).) STAFF RECOMMENDATION: Approve the Public Records Request Policy COUNCIL ACTION: Motion to Approve Public Records Request Policy 22 RESOLUTION NO. 2023-R- [A Resolution to Adopt a Public Records Request Policy] WHEREAS: 1. The Council for the Town ofLouisburg desires to adopt a formal Public Records Request Policy; and 2. The policy will provide consistency in responses to public records requests and to provide a mechanism by which staff can track such requests; and 3. The Policy is intended to serve the Town's needs in complying with the legal guidelines set forth in the North Carolina Statutes. NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT; 1. The Governing Board of the Town ofLouisburg adopts and enacts the following Public Records Request Policy and Form. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor Date 27 Town of Louisburg PUBLIC RECORDS REQUEST Pursuant to N.C.G.S. Chapter 132, the Town ofLouisburg makes available to the public all records in its custody and control that are defined as "public records" under N.C.G.S. $132-1. Persons making the request must personally provide the following information and the Town Clerk will assist you in gathering, providing for inspection, or copying the information requested. Please provide the Town with sufficient information to describe those public records you desire. Inspection Electronic Copy Copying Records will be available for inspection or pick-up as promptly as reasonably possible, but in any event within fifteen (15) business days ift ten (10) or less different records are requested. If over ten (10) documents are requested or records are archived, such records will be available in the Town Hall no later than thirty (30) business days. The Town requires payment in accordance with the adopted Fee Schedule and the signature of the requester prior to releasing any documents. Requests requiring legal review may exceed stated time frames. FEES: Adobe PDF (email) No Charge Flashdrive or CD $5.00 each Uncertified Hard Copies .20 per page Certified Copies $3.00 first page $2.00 each additional page NAME OR OTHER MANNER OF IDENTIFICATION: DATE OF REQUEST: PUBLIC RECORDS REQUESTED: TOTAL COPIES PROVIDED: AMOUNT DUE: $ PAYMENT RECEIVED: SIGNATURE OF REQUESTING PARTY (please do not sign here until you have received the items requested above): DATE REQUEST FULFILLED: TOWN STAFF: 24 LOUISBURG: NORTH CAROLINA Charmings Since1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's Report Date: August 17, 2023 Attached you will find the July financials for the Town ofLouisburg. Iwould like to introduce our newest employees. James Harris - IT Director; Wesley Howard - Street Department Superintendent and Keith Callahan Planning and Zoning Administrator. Bid openings for the utilities and lift station improvements for the Louisburg Commerce Park will be held on September 6, 2023. Rough grading has been completed on the south portion of the Louisburg Commerce Park which was funded by Golden Leaf. The Town staff is working with the construction management attorney; hoping to have a revised architectural services contract, to return, to Oakley Collier by the first week of September. A monitoring visit, with the Department of Commerce staff, for 124 N. Main was held on July 27, 2023. Brownfields work continues; we are seeking funding for design services. Held a dedication service for the Florine Edgerton Park on Thursday, August 10, 2023. The construction contract has been signed, related to stream and bank restoration along the Tar River, through the StRAP program. (919) 496-4145 * FAX (919) 496-6319 * madlingomotousbupen 25 Notes to the Financial Statements for the month of July 2023 reflect the following: General Fund: REVENUES The following revenues were received in the month of. July. Miscellaneous Revenue totaled $34,663.30, primarily due to $27,500.08 Blue Cross Blue Shield Insurance credit and $5,000 Fire Truck Contribution from Louisburg College. Sale of Workspace building totaling $206,726.99 Recreation Registration Fees totaling $8,250.00 Posted Transfer from Electric Fund to General Fund and PILOT totaling $32,021.23. EXPENDITURES The expenditures below represent highlights for the month ofJuly. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. 4 Code Enforcement expenditures totaled $680.00. Event Series - FNOTT expenses totaled $2,080.00. Electric Fund: REVENUES The following revenues were received in the month of. July. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $478,427.79. Late Fees related to Electric totaled $4,594.66. The funds related to this charge are found under the Miscellaneous Account. Received $10,904.34 Blue Cross Blue Shield Insurance credit EXPENDITURES The expenditures below represent highlights for the month of July. Code enforcement expenditures totaled $675.00. - Posted Transfer from Electric and PILOT to the General Fund in the amount of $32,021.23. - Capital - Lines expenditures totaled $68,043.75. Overall, salaries and benefits are trending as budgeted with minor exceptions. Water Fund: REVENUES 26 The following revenues were received in the month of. July. Water Sales including Bulk Sales totaled $147,948.93. Late Fees related to Water totaled $1,517.95. The funds related to this charge are found under the Miscellaneous Account. Received $6,456.48 Blue Cross Blue Shield Insurance credit EXPENDITURES The expenditures below represent highlights for the month of. July. WTP Equipment Maintenance totaled $9,769.31, primarily due to Filter #1 plenum inspection. Chemical expenditures totaled $17,666.22. Water meters purchased totaling $5,400.00 Overall, salaries and benefits are trending as budgeted with minor exceptions. Sewer Fund: REVENUES The following revenues were received in the month of. July. Sewer revenues totaled $112,078.93. Late Fees related to Sewer totaled $1,902.01. The funds related to this charge are found under the Miscellaneous. Account. Received $6,950.70 Blue Cross Blue Shield Insurance credit EXPENDITURES The expenditures below represent highlights for the month of. July. Salaries and benefits are trending as budgeted with minor exceptions. Sanitation Fund: REVENUES The following revenues were received in the month of July. Sanitation charges for the month are within line oft the expected running rate of $36,299.95. This amount will fluctuate due to customers moving in and out of the district. Late Fees related to Sanitation totaled $760.38. The funds related to this charge are found under' the Miscellaneous Account. Received $3,188.40 Blue Cross Blue Shield Insurance credit EXPENDITURES The expenditures below represent highlights for the month ofJuly. Salaries and benefits are trending as budgeted with minor exceptions. Lease payment made on Trash truck totaled $4,953.62. 27 TOWN/LOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Diegnl79 FISCAL YEAR ENDING July 31, 2023 Reporting Period: July 31, 2023 OURCASHI INI RESERVES.. OUR CASHFLOWS.. Balances onJ July. 31, 2023, inv whole dollars Comparison of FYTD % CASH & INVESTMENTS BY ACCOUNT GENERAL FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % CHECKING ACCOUNT Fiscal Year Budget $ 4,915,163 $ 4,321,995 Jul-22 Jul-23 Revenues Fiscal Year to Date 293,248 2.93% 6.79% Operating $ 70,094 $ 538,830 Expenses Fiscal Year to Date 292,947 6.18% 6.78% Powell Bill 81,738 50,818 TOTAL CHECKING $ 151,832 $ 589,648 ELECTRICI FUND REVENUES & EXPENSES Fiscal Year Budget $ 8,120,863 $ 8,525,293 OTHERACCOUNTS Revenues Fiscal Year to Date S 659,746 8.02% 7.74% Jul-22 Jul-23 Expenses Fiscal Year to Date 250,877 7.10% 2.94% NCCMT Primary Account $ 2,536,168 $ 1,373,838 WATER FUND REVENUES & EXPENSES General Fund $ 40,002 $ 44,979 Fiscal Year Budget $ 1,877,071 $ 1,757,000 Rate. Stabilization $ 8,058 $ 8,386 Revenues Fiscal Year to Date S 174,869 8.37% 9.95% Electric Fund $ 5,266 $ 5,480 Expenses Fiscal Year to Date 102,629 4.42% 5.84% Water Fund $ 1,482 $ 1,542 Sewer Fund $ 1,387 $ 1,443 SEWERE FUND REVENUES & EXPENSES W/S Capital Reserve $ 2,729 $ 2,840 Fiscal Year Budget $ 1,734,185 $ 1,683,250 Truist Bank Revenues Fiscal Year to Date $ 140,827 9.31% 8.37% General Fund $ 247,923 $ 256,482 Expenses Fiscal Year to Date > 80,009 4.91% 4.75% Electric Fund $ 1,683,074 $ 1,740,027 Water Fund $ 450,171 $ 466,322 SANITATION FUND REVENUES & EXPENSES Sewer Fund $ 273,170 $ 279,826 Fiscal Year Budget $ $ 471,049 Police Pension $ 163,537 $ 169,178 Revenues Fiscal Year to Date $ 40,300 0.00% 8.56% First Cltizens Bank Expenses Fiscal Year to! Date $ 31,088 0.00% 6.60% Investment $ 848,786 $ 849,636 Escrow $ 564,259 $ 566,245 POLICE SEPARATION ALLOW/ANCE FUND MedFlex $ 1,333 $ 1,333 Fiscal Year Budget $ 18,700 $ 18,700 TOTAL OTHER > 6,827,345 $ 5,767,557 Revenues Fiscal Year to Date $ 1,558 8.33% 8.33% Expenses Fiscal Year to Date $ 1,558 8.33% 8.33% TOTAL ALL ACCOUNTS $ 6,979,177 $ 6,357,205 SPECIFIC REVENUE COLLECTIONS, ATA A GLANCE.. OUR PROPERTY VALUES... Comparison of FY% PROPERTY VALUATION TAXF RATE TAX LEWY Prior Current Property Valuation $ 318,161,150 0.5 $ 1,590,806 ADVALOREME PROPERTY TAX FY% FY% Less: Estimated Uncollectible $ (31,816) Fiscal Year Budget $ 1,411,504 $ 1,608,990 Total Town $ 318,161,150 0.5 $ 1,558,990 Revenues this Month $ 0.00% 0.00% Revenues FYTD $ 0.00% 0.00% EXPENDITURES ATA GLANCE.. SALES & USE TAX Fiscal Year Budget $ 700,695 $ 732,523 Comparison of Monthly Expenses Revenues this Month $ 9.03% 0.00% GENERALI FUND Fiscal Year This Month's Expenses Revenues FYTD $ 9.03% 0.00% DEPARTMENTS 23-24E Budget Prior FY Current FY FRANCHISE TAX GB/Admin/Planning $ 680,315 $ 20,271 $ 27,284 GENERAL FUND Police $ 2,032,439 $ 140,956 $ 161,529 Fiscal Year Budget $ 238,708 $ 215,262 Fire $ 788,124 $ 55,149 $ 62,877 Revenues this Month $ 0.00% 0.00% Street $ 564,802 $ 46,728 $ 30,289 Revenues FYTD $ 0.00% 0.00% Recreation $ 275,015 $ 15,046 $ 292,947 ABCSTORE 4,340,695 $ 278,150 $ 574,926 Fiscal Year Budget $ 175,000 $ 200,000 ELECTRICFUND Revenues this Month $ 0.00% 0.00% GB/AdminPlaning/Bust Off $ 761,915 $ 53,929 $ 48,801 Revenues FYTD $ 0.00% 0.00% Electric Operations 7,763,378 $ 522,779 $ 202,076 FIRE DISTRICT TAX 8,525,293 $ 576,708 $ 250,877 Fiscal Year Budget $ 384,726 $ 449,623 WATER FUND Revenues this Month $ 0.00% 0.00% GB/Admin/Panning/Bus: Off $ 235,806 $ 15,406 $ 13,724 Revenues FYTD $ 0.00% 0.00% Water Operations $ 1,521,194 $ 67,564 $ 88,905 SANITATION 1,757,000 $ 82,970 $ 102,629 Fiscal Year Budget $ 433,560 $ 471,049 SEWER FUND Revenues this Month $ 36,300 8.21% 7.71% G/Admi/Paning/Bus Off $ 216,422 $ 15,023 $ 13,246 Revenues FYTD $ 36,300 8.21% 7.71% Sewer Operations $ 1,466,828 $ 68,212 $ 66,763 SCHOOLI RESOURCE CONTRIBUTION 1,683,250 $ 83,235 $ 80,009 Fiscal Year Budget $ 140,000 $ 140,000 SANITATION FUND Revenues this Month $ 0.00% 0.00% Solid Waste S 471,049 $ 27,362 $ 31,088 Revenues FYTD $ 0.00% 0.00% $ 471,049 $ 27,362 $ 31,088 28 LOUISBURG POLICE DEPARTMENT POLICE NG 1779 LOUISBURG. N.G. 104 Wade Avenue phone (919496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 oemallousurgerpalse August 2023 Council Report Presented by Chief Jason Abbott 1. Employee Actions and Recognitions None 2. Recruiting & Retention None 3. Community Tip Franklin County Schools return to class on August 28. Cross Creek Charter School returned August gth. Students will be returning to Louisburg College this week for check-in. With summer drawing to a close and our kids headed back to school, here are a few reminders to help keep our kids safe. We have a significant number of kids who walk to school. We ask that kids walk on the sidewalks where available and avoid walking in the streets. At Louisburg Magnet High School, there is a section along Allen Ln where there is no sidewalk and we ask that kids walk in a safe distance from the street facing traffic. Louisburg College students will be frequently crossing at the crosswalks on N. Main St again and we are asking motorists to be mindful of this increase in pedestrian traffic near the college. Please slow down and pay attention in this area. I am meeting with the security director at the college this week and this is one of the topics I will cover with him. I hope he will be intentional to remind students to use caution when crossing N. Main St. Car crashes are the #1 cause of death for inexperienced teen drivers and we have a number of younger drivers at the high school. We are asking drivers to slow down, pay attention, and exercise the highest degree of caution in our school zones. 4. Complaints Against Officers and Findings None 1/Page 09 LOUISBURG POLICE DEPARTMENT POLICE o 1779 LOUISBURG. NC. 104 Wade Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 mumalleunhurgorpole. 5. Use-ofForce and Vehicle Pursuits 8/1: Officers were involved in aj pursuit of a motor vehicle with stolen license plates. The pursuit ended on Wilders Lane on Hwy 39 S and the suspect was taken into custody without incident. 7/29: Officers stopped an individual for a traffic violation and it was determined that the driver was an absconder from Probation and had been on the run for nearly a year. He gave the officers a false name and it was determined that he was driving while impaired. Officers were involved in a physical altercation with the individual that resulted in minor scrapes and bruises to the officers and offender. 8/13: Officers were called to a home to investigate a reported fight among family members. Responding officers were confronted by an intoxicated and agitated individual who was assaulting other family members and challenging officers to fight. The officers deployed pepper spray on the individual and he was taken into custody with no injuries to him or the officers. 6. Operations & Notable Investigations We continue to work with staff at Maria Parham Franklin to meet our obligations in the processes of serving Involuntary Commitment Orders on patients at the ER and transfers to the Behavioral Health Unit. We continue to work with ALE to address a number ofissues at ABC permitted establishments in town. We are continuing our traffic enforcement efforts in town. 8/18: We provided security at the FNOT Concert Series. We continue to receive a number of reports of thefts from retail establishments. 7/28: Our officers responded to the ER to investigate a reported shooting. Two individuals arrived at the ER suffering from nonlife-threatening gunshot wounds. Both subjects refused to cooperate with investigators. However, it was determined hat the incident happened on Mineral Springs Rd and the case is still being investigated. We are inyestigation a number of fraud cases involving stolen identities and fraudulent checks. We have arrested two individuals connected to these cases. 2/Page 38 LOUISBURG POLICE DEPARIMENT POLICE Ng, 1779 LOUISBURG, N.C. 104 Wade. Avenue phone (919496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 umallounhurgor/pole. 8/9: We received a report of a vehicle stolen at Sheetz. Investigators recovered the vehicle in Wake County and charged a juvenile with the theft. 8/7: A vehicle was broken into overnight at Franklin Oaks Nursing Center. A suspect has been identified and we expect the individual to be charged. 8/15: Our officers successfully located and returned another individual who walked off from a group home. Investigators have linked a shooting that occurred here in Louisburg in 2020 to a homicide that occurred in Winston Salem in 2020. We are currently working with the Winston Salem PD to investigate this connection. We investigated a suspicious death at the Economy Inn that was reported last month. It was determined to be an overdose. 7. Budget, Summary We are one month into the new budget year. 15.24% ofFY 2023-2024 operating budget was encumbered as of. July 31. This includes the majority ofthe capital outlay items. Grants: We are continuing through the GCC IT Project Grant by purchasing all new computer equipment for the police department. 8. Department Training Summary Body camera implementation Juvenile justice procedures Bomb threat/swatting investigations Less lethal/Pepperball training NIBRS - - reporting Bi-monthly Chief's meeting Death investigation 3Page 2 LOUISBURG POLICE DEPARTMENT POLICE c 1779 LOUISBURG. NC. 104 Wade Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 emaflpunburgor/pole. 9. Community Outreach and Special Events In recognition of NNO, our officers distributed donated school supplies to kids in our community. Instead of hosting a centralized event this year, officers took the school supplies door-to-door directly to the kids where they are in our communities. Friday, August 4, Officers assisted the NC Cooperative Extension Franklin County Center with the 27th Annual Franklin County Regional Horse Farm Tour event. Thursday, August 10, we attended the Florine Green Edgerton Community Playground dedication ceremony. 10. Special Request: Number of citations written in the month of July - 113 11. Monthly stats are attached. 4IPage 33 Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (07/01/2023 = 07/31/2023) 911 Hang-ups 19 Accident 18 Alarm Activation 19 Animal Complaint 7 Arrest 14 Arrest Clitation/Summons) 1 Arrest (WS) 7 Assault 3 Assist Motorist 5 Assist Other Department 3 Begging 5 Business Check 1 C&R Driver 14 Child Custody 1 Communicating Threats 3 County Assist 2 Customer Problems 6 Damage to Property 6 Deceased Person 3 Dispute 9 Disturbance 9 Domestic 3 Drugs 1 Escort 3 Escort (Funeral) 1 Escort (Security) 3 Fight 4 Fire Alarm 1 Forgery 1 Found Property 3 Fraud 11 Illegal Parking 1 nfommation/Assistance 1 Investigate 2 Larceny 17 Lost Property Mental Patient 3 Missing Person 2 Missing Person-Located 1 Noise Complaint 2 Public Service Number 18 Rape 1 Recovered Stolen Property 1 Serve papers 9 Shoplifting 5 Shots Fired 7 Suicide Threat 2 Suspicious Vehicle/Subject 25 Trespassing 8 TWO: Talk With Officer 16 Unauthorized Use of Motor Vehicle 1 Unlock car 25 Vehicle Stop 3 Warrant 1 Welfare Check 12 Total Number Of Events: 350 Date: 08/03/2023 = Time: 14:15 Page 1 33 Louisburg Fire Department 102 Wade Avenue Louisburg, North Carolina 27549 Station: - 19) 496-4290 / Fax: (919) 496-6668 Additional events for Louisburg Fire for the month of July 2023 Members provided fireworks coverage for Maple Springs Baptist Church on July 2, 2023. Members provided fireworks coverage at Louisburg High School for Franklin County Parks and Recreation on July 3, 2023. Live burn training event on July 18, 2023. Epsom Fire and Mitchner's Crossroad Fire Departments assisted with this training. Lt. Wammock and Fire Engineer Johnson assisted the FC Fire Marshal with the fire inspection at Palziv North America on July 21, 2023. Completed fire inspections of town facilities over the last two months. Minor violations found and all issues have been resolved. 34 E m 9 A a D3 3 / 4 E IA I A 6 A 1 à % N B N a a 9 - a 3 NI 3 5 - -I N E : N 5 I 00 2 1 1 M e 991 a 2 1 5 e 3 E VAI a o w a 0 o RI 1 09 N N N W I N 11 lf 99I o 3 o 2 3 N VI 1 2 a a # E 2 A 3 9I 1 7 9 D 1 AI 2 - a e N N 3 - 4 2 - RI - 9 s E 4 3 3 N o 4 7 s 1 m o - N o VI 3 w m 0 m 0 o o o W 9 s $ A B 1 N N a 5 7 35