LOUISBURG NORTH CARC OLINA A Charming Since 1779 AGENDA LOUISBURG TOWN COUNCIL KARL T. PERNELL PUBLIC SAFETY COMPLEX May 20, 2024 1. Roll Call Perry 2. Invocation Mayor 3. Pledge of Allegiance Mayor 4. Adoption of Agenda Mayor 5. Approval of Minutes Mayor 6. April 15, 2024 Regular Meeting P.01 April 29, 2024 Public Hearing: P.07 Proposed Closure of Johnson Street Minutes 7. Public Comment 8. Public Hearing: A.). Annexation of 3 Lots on Carol Circle 9. Adoption of an Ordinance to Extend Municipal Limits Annexing 3 Lots on Carol Circle Slayter P.11 10. Report and Discussion on the Depot Hill - Town Hill Project Slayter 11. Administrator's Report Medlin P.14 12. Mayor's Report Mayor 13. Police Report Abbott P.34 14. Fire Report Lanham P.37 15. Reminder Change in Council Meeting Date and Time Mayor 16. Council Comments Mayor 17. Closed Session - 143-318-11 (a)(4) - Economic Development, 143-318-11 (a) (5) Real Estate, 143-318- 11 (a) (6) - Personnel 18. Adjourn April 15, 2024 Regular Monthly Meeting Minutes The Louisburg Town Council met on Monday, April 15, 2024, at 7:30pm in the Karl T. Pernell Safety Complex at 104 Wade Ave., Louisburg NC 27549. Mayor Christopher Neal welcomed and thanked everyone for coming to the meeting. Roll Call Mayor Christopher Neal, Town Administrator Sean Medlin, Town Clerk Pamela Perry, Town Attorney Ben Williamson, Council Members, Dr. Phillip Stover, Silke Stein, Betty Wright, Kim Baker, and Tom Clancy were all present. Council Member Dalita Woods was unable to come. Invocation Councilwoman Betty Wright gave the Invocation Pledge of Allegiance Mayor Christopher Neal asked everyone to remain standing for the Pledge of Allegiance. Adoption of the Agenda Councilwoman Stein made the motion to approve the agenda; seconded by Councilman Stover; the motion passed without objection. Approval of the Minutes Mayor Neal asked for a motion to approve the March 14, 2024 Budget Strategic Planning minutes and March 18, 2024, Regular Meeting minutes. Councilwoman Wright made the motion to approve the minutes; seconded by Councilman Stover. The motion passed without objection. Public Comment Michael Howell, 112 Justice St. Mr. Howell gave the Council a handout regarding three request: 1. Increase funding to the Police Department SO they are adequately staffed to handle the growth and quality of] life issues. 2. Adopt higher fines for noise ordinance violations. These are not people who have no extra cash. Wake Forest recently adopted new Noise Ordinance. Their violations are twice as high as ours. The Police are actually enforcing State Code rather than Town. Incorporate specifics identifying unacceptable driving and engine modifications in Town. 3. Until this is under control, post an officer to write tickets in the area of the ABC Store on Bickett Boulevard for violations Friday thru Sunday from 4:30 to 7pm. Give us our weekends back! We have an ongoing issue with extremely loud, persistent illegal noise within the Town limits. I've looked at this situation and feel, our Police need better support to deal with it on an ongoing basis. There will be other issues as growth continues to impact Louisburg. The overwhelming response from actual Town citizens here is the loud engines need to be addressed. Bobby Cooper, 701 N. Main St. Mr. Cooper also spoke on noise ordinance. Straight pipes and the jacked up trucks that are against the law and they're just rampant. His second concern was that the County, who is flush with cash these days, is overpowering this municipality and this administration and telling you what to do. Instead of you exerting the authority as a municipality on our behalf and not being ran over. We practically gave them the Ford Building across from Town Hall that was valued at tax value ofthe previous to our current. A few years ago we swapped that with two derelict vacant pieces of land on South Main. There were no homes on them and we swapped that out with the County SO they could build this monstrosity. They are intending to demolish the theater and they are going to go over us. Nobody from the Town has really stepped up to prevent this, SO that is the attention I would like to see. Public Discussion o0 the Impending Operation of West Johnson Street Councilman Clancy asked to have this tabled and have a public hearing and also advertised for at least two weeks SO the public knows that they can come and discuss. Mayor Neal asked Mr. Philip Slayter to comment on this matter. He replied that the discussion about whether to close the road or leave the road open is fine for a public discussion, whether you allow the public to weigh in or not is your decision. Once the decision is made to close the road, there is a process that you are required under state law to follow to close the road. There's a public hearing requirement as part ofthat process as to be advertised in the paper, the property has to be physically posted, I have to go out and post the land. Then the Public Hearing is held. At that point, you get to weigh in and vote to physically close the road. Anything that you do prior to that could be just information you want to get from the public to make your decision to keep it open or closed and that does not require Public Hearing. It was asked how the closing of the street came about? Former Town Administrator Jonathan Franklin was in discussion with the County at the end ofhis position The County was approached by DOT saying there were some issues that they had with this intersection. So the two items merged at that point. Since the last Town meeting, where there was action taken on this subject, there was a meeting with County Manager Kim Denton along with Commissioner Kelly London. They came to clarify of what the whole scenario was about. They informed us, which we thought they were about initially, behind closing of this street. They informed us that the Town actually had reached out to DOT regarding closing the street and not the County. Everyone received the email from DOT with their intentions. Some flaws in the wayit came out, they admitted should have been did a little bit better and letting it come out to us. The County is wanting to expand the rear end of the Courthouse and this is why they are asking for the Towns cooperation and helping them do this by closing the Street. The state informs us that this project is on hold based on our decision. The County did show ai rendition of what their plans were for the County building. The Council said that this plan would be taking away from the road frontage of the lot that the Town owns along the river, which is going to devalue that property substantially. There could be more options for that. For now, this is just an idea. The Town is growing and the County wants to put a building downtown where it can bring their staff and people to downtown. This would be a judicial complex. The frontage would be on Nash St. The parking lot existing would be modified to still be parking for courthouse and citizens. An entrance to secure parking for courthouse staff and the inmate transfer. The County expressed that their desire within our county seat and contribute to downtown. One of the problems we have with the courthouse right now is there's no secure entrance to bring in inmates and takes them back out. Often employees have to walk up past inmates. This is not good security situation. Main Street to halfway down to Johnson St. would be a secure area where the sheriff and deputies can bring in the inmates. There will be a Sally Port. (where you have a room that has 2 doors and never do those doors open at the same time) there is never a clear opening all the way. Councilman Stover said that he was very frustrated with the County and thinks it was dropped on the Town. He feels that there should have been meetings before now with plans and ideas presented. He now feels like we have to go along with things. Other Town Council members were upset because only a few select members were asked to attend this meeting and the rest had no clue about what was happening. This is why there is SO much confusion now because all Council Members were not at this meeting. The County is 0 saying that they didn't know anything about it, and we certainly didn't. Council also asked how closing the street would affect the business at the end of Johnson Street. Maybe moving forward, here is the next step that we have a special meeting where representatives from the County can come and answer questions in front oft the full council with the public transparency. The Board would like to have a public hearing with Kim Denton, and 3 key County Commissioners and let them explain why they didn't talk to us before. 1. Bobby Cooper 701 N Main Street, appreciated the Towns push back to the County because this was a scheme set in motion long ago that included the movie theater and that whole way that was coordinated, former Council member and was that same time the County, the County Attorney coordinated an owner finance sale for the transaction. This was all coordinated by Jonathan and the former County Attorney and former Council Member Mr. Sturgis. Closing West Johnson Street would have an adverse impact on the property that the Town owns. In most ofthe world, riverfront propertyi is valuable and you would just cut it offt to access without ai roundabout narrow way. Yes, it has a development potential and it could be premium, but if they're going to be the back end where this is their entry for the prisoner and that's their premium. I think they need to come up with an underground ramp or something to pull in rather than a middle oft the street access for those in being transported for the prisoners that are being transported. I think it's absolutely critical that you continue this effort and push back. 2. Doctor Judy Stover 307 N Main St. I recommend that you insist that not any representative come, that you definitely have the County Manager and some oft the people that are important with this decision, because she can just send someone to try to explain things. 3. Freddie Edwards 121 Edgewood Dr., Iown the flea market building and it's not a real money maker, but it's more of a hobby, but I do have customers from out of Town. There is more traffic on West Johnson St., than there is on West Nash St. You are going to jam Nash St. up. You will lose riverfront property and road front property. 90 plus percent ofinner size Town in the US would love to have a river running through it. We have one and you are going to throw that away. The parking area will only increase by 6 spots, according to his measurements. Mayor Neal said that we have heard some very strong comments about this issue. He thinks that we should take this opportunity to get with the County and insist they bring someone here to explain their position, more sO to us and the public before we make a decision and as well we can table this. Resolution Adopting the Updated Town ofLouisburg's Water and Wastewater System Asset Management. The Town of Louisburg has made a comprehensive effort to complete avaible information into a single document that presents an inventory and condition assessment of the water and wastewater systems; and includes a 10-year Capital Improvements Plan with cost estimates; and includes as Operations and Maintenance Plan to ensure the proper management of the water and wastewater system assets. The plan, as designed, will be updated regularly and will serve the Town, well as a management tool for the planning and operation and maintenance of the water and wastewater systems. The plan originally adopted and implemented on September 17, 2018 was updated and presented to the Town Council of] Louisburg during the regular Council meeting held on April 15, 2024 for Council members review, comment and adoption. Councilman Stover made a motion adopt this resolution; seconded by Councilman Clancy. The motion passed without objection. 3 Resolution Adopting the Town ofLouisburg's Water and Wastewater 10-Year (2023/2024 - 2032/2033) Capital Improvement Plan. Councilwoman Stein made a motion to adopt this resolution; seconded by Councilwoman Wright. The motion passed without objection. Resolution Fixing the Date of a Public Hearing on Annexation ofParcels along Carol Circle. This Resolution is the second step in the annexation process. By this action Council will be setting a public hearing date for the next Council meeting to bring the three parcels (Parcel ID# 018209, 018210 and 18211) into the Town's corporate limits. The hearing provides the opportunity for the public to weigh in on the desirability ofthe annexation. These lots are all eligible to be served by the Town of Louisburg utilities. Councilman Clancy made a motion to approve the resolution; Seconded by Councilwoman Wright. The motion passed without objection. Oath of Office for Finance Officer Mayor Neal administered the Oath of Office to Jacki Waldron as Finance Officer. Resolution to Establish Bond Amount for Finance Officer North Carolina General Statue 159-29 states the finance officer shall give a true accounting and faithful performance bond with sufficient sureties in an amount to be fixed by the governing board. The premium on the bond shall be paid by the local government. The amount oft the bond fixed by the governing board may not be less than the greater of $50,000 and an amount equal to 10% of the unit's annually budgeted funds, up to $1,000,000. The amount of the Finance Officer of the Town of Louisburg is set at one millions dollars (1,000,000). Before the vote, Councilman Clancy recused himself due to Finance Officer Jacki Waldron, renting his rental house. Councilwoman Stein made the motion to approve the bond amount; seconded by Councilman Stover. The motion passed without objection. Discussion of West Johnson Street NCDOT Project. Mayor Neal had indicated earlier that we had this meeting, virtual meeting with representatives of DOT and the explained as I mentioned earlier the way this was come out to us, was more less to be desired. They admitted to some errors on how this came out. So basically, what it was what we discussed earlier about that. Discussion of Council Meeting Change Date and Time Councilwoman Stein told the Board that there are several conflicts with the Towns regular meeting schedule. One is with the County Commissioners meeting. They both fall on the same day and time. There is the school board meeting also. A lot of people like to attend this as well. Instead of Monday nights it was suggested the second Tuesday night. After discussion, Councilwoman Wright had a few conflicts with the second Tuesday. It was suggested to also change the time to 7pm. Councilwoman Stein made a motion to change the day and time of the Towns regular meeting to the second Tuesday at 7PM starting June 2024; seconded by Councilman Stover. Council Members Stover, Woods, Stein, Baker and Clancy voted YES. Councilwoman Wright voted NO. The vote passed 6 to 1. Discussion of Downtown Economic Development Councilman Stover stated that he would like to see an Economic Development Committee put in place for the Town. The Town had someone for this position but not anymore. This position needs to be put back in place. It provides several benefits. 1.) help get some community input, move forward with development, economic development, particularly the downtown. 2) What the Town - decides. Town administration has a huge impact on business, whether you livei in Town or outside. The owners that live outside the Town say that they don't have any say on what happens in Town. This would be a way to give the downtown business owners some say, or at least advice to the Council on how our decisions might impact their business. He would like to propose that we set up a permanent committee but not only. just for downtown. Eventually expand to include the entire community in Louisburg. There are a lot ofbusiness outside ofc downtown, Biskett Blvd., Walmart Plaza and soon in the new Falls coming. His suggestion is that we. have a 6to 9-member committee with a minimum of three, either business owners or business managers of businesses located in Louisburg or within the ETJ., with a 2-year term and they could be repointed up to 2 times before having to step down for at least one term. The appointment process would involve a complete formal application including but not limit to their business, retail or restaurant, or experience, education and interest in economic development. This application would be reviewed by the Town Administrator, Town staff in, or selected members of the Town Council who would made a recommendation to the full Council, who would make the final decision by majority vote on each member. Their initial responsibilities would be development of a downtown Louisburg Social District or recommendations to us on that. Recommendations on establishing a full or part-time Economic Development Director position development of the downtown area, and expansion of social and community events. Future responsibilities would be the development ofc other Louisburg business districts and activities to attract business and customers to Louisburg. Councilman Stover made a motion to form a Downtown Economic Development Committee; seconded by Mayor Neal. The motion passed without objection. Administrators Report Sean Medlin reviewed his monthly report that was included in their packets, The September 2023 Financial statements were enclosed. An open house is being planned for the first part of May to share the preliminary layout and visuals for the new Town Hall. Sidewalk repairs will be completed over the next several weeks along College St. Staff will begin repairs on various manholes throughout our system which will include sealing and raising manholes that reside in flood areas. The State has requested an inspection of the sewer system. The inspection will be facilitated to determine/identify the byproducts resulting from restaurant waste. He introduced Terry Satterwhite as Planning and Zoning Administrator, Jacki Waldron as Finance Director and Stephany Davis as HR Director. The Electric Department received the Achieving Excellence in Reliability Award in 2023 which is recognized by American Public Power. The Town ranked in the top 25% quartile ofutilities for an average system interruption that places emphasis on minimal outages and quick response times. The first FNOTT event will be held on May 17, 2024 featuring Outlaw 6. Mayors Report Mayor Neal stated that he had attended multiple meetings. One with County Manager Kim Denton along with DOT State Representative. Attended a grand opening for a new flooring business on South Main. Police Report Chief Abbott reviewed his report from April 2024.The Department received gift baskets from the kids at Kids Zone. They are currently taking applications and conducting interviews to fill one vacant position. There was a citizen complaint of a police officer at a traffic stop. After reviewing the bodycam footage, the officer was police and respectful during the encounter. He reviewed some community Tips. Use-of-Force and Vehicle Pursuits, officers became involved in a vehicle - pursuit responding to a theft at Sheetz. Officers spotted the suspect vehicle and attempted a traffic stop. The vehicle fled and was eventually stopped at the Speedway in Bunn.The driver was taken into custody and no injuries were reported. There are still notable nvestgationsOperations The budget summary is at 75% oft the way through fiscal year 2023-2024. 83% oft the operating budget has been encumbered as of March 31, 2024. We are currently conducting training and deploying four Liar speed measuring devices that the department received from a grant through the NC GHSP. Training Summary: Domestic Violence, LAP (Lethality Assessment Protocols). Radar/Lidar Operator, Taser and Officer Survival 1. Community Outreach & Special Events. Officers organized basketball games for you, a presentation to a group during Louisburg College Campus tours, attended retirements celebration for former Louisburg PD Sergeant Tim McCall. He received the Purple Heart in 1999 as a Louisburg Police Officer after being shot in the line of duty responding to a disturbance at a night club. Officers helped with an Easter event at Walmart. Captain Lincoln was asked to conduct an Assessment Process for a promotion by a neighboring law enforcement agency. Citations for March 2024 was 334. Fire Department No one was there to present the report, however it was received as a hard copy for Council to review. Council Comments Councilman Stover -There will be a lot of people in Town this weekend for the festival. 210 Nash is having their Spring festival on Saturday. Hopefully everyone can come out to that. He also agrees with the noise and speed problem in Town. He and Town Administrator Sean Medlin spent the afternoon discussing this problem. How do we enforce the problem without overburdening our Police Department? Maybe we need to look at some alternative ways to enforce. He thinks we need to raise our fines enough that they really hurt if somebody does violate our ordinances. Councilwoman Stein -Please put Oct 25th and 26th on their calendar for Barbeque in the Burg. October 26th will be our fall festival. This past weekend at our historical Oakwood Cemetery, there was workshop held where there were people that came to help clean some ofthe headstones. We had people from Alabama, South Carolina and Virginia that came to the workshop. Congratulations to the Electrical Department. They have been short staffed and for them to receive an award like that says a lot about how much they care about our community. If you feel like serving your community, the Fire Department is always looking for volunteers and I hope that we see everyone at the FNOTT May 17th Councilwoman Wright- Thanked everyone for coming to the meeting. Councilwoman Baker-. Thanked everyone for coming to the meeting. Councilman Clancy-Thanked everyone for coming to the meeting. Adjourn. Councilman Clancy made the motion to adjourn; seconded by Councilwoman Stein. The motion passed without objection. Everyone dismissed. Submitted; Pamela Perry Administrative Assistant/ Town Clerk NCCMC, CMC Public Hearing: Proposed Closer of Johnson Street Minutes April 29, 2024 7PM Karl Pernell Public Safety Complex 104 Wade Avenue, Louisburg NC 27549 Mayor Neal thanked everyone for coming out to this Public Hearing for information on the proposed closure of Johnson St. County Manager Kim Denton is here to share some information with the Council and the public. Roll Call Mayor Neal, Town Clerk Pamela Perry, Town Administrator Sean Medlin, Council Members Stover, Woods, Stein, Wright, Baker and Clancy were all present. Town Attorney Ben Williamson was not present. Invocation Councilwoman Betty Wright gave the Invocation. Pledge of Allegiance Mayor Neal led the pledge of allegiance. County Manager Kim Denton presented the Board with a handout titled; Published Purpose. The purpose of the meeting is to allow comments from the County Representatives and from the public regarding the proposed closure of Johnson Street. Along with Ms. Denton, Commissioner Kelly London and Mark Speed were both present along with County Attorney Gena McCray and Assistant County Manager Ryan Preble. Also Franklin County Planning and Inspection Director Scott Hammerbacher was present. Barbara Fiedor the Franklin County Economic Development Director was present as well as Joe Klimek from Oakley Collier Architects. Commissioner Foy came after the meeting had started. County Manger Denton reviewed each slide with the Board. Some of the things mentioned were, the need for updated judicial facilities in Franklin County. The building is 30 years old. Louisburg is the County Seat for Franklin County. Franklin County's population has grown and needs a bigger judicial facility. The judicial statistics have all increased. Court days have citizens lined outside the building, to the back parking area. The County is responsible forj judicial facilities construction. They have $15M that was awarded to Franklin County Citizens to support this project. The process. Facilities review and assessment study 2019. A report presented at the BOCC meeting in October 21, 2019. Discussions with the Town of Louisburg'st former Mayor Karl Pernell began after the October 2019 Presentation. February 17, 2021, former Town Administrator contacts the County about a needed easement for a Greenway along the Tar River. April 19, 2021 BOCC meeting- Agenda item to approve an easement on County Parcel ID#006847 for the Town of Louisburg to construct a Greenway which the County approved. A Memorandum of Agreement between Franklin County and the Town of Louisburg - approved by the Town on 9/20/21. The Town intends to deed ownership of Parcel 015363 to the County, for the County's future use in the provision of facilities for County, State and/or Judicial operations, including office buildings, parking lots and other. such administrative structures as may be needed to provide services to the citizens. The Town has agreed that the County's construction of any such facilities will require support in regard to the development and funding of parking lot(s) and the Town pledges its reasonable financial and administrative support and cooperation in the joint development of such facilities. In addition, the Town has indicated that the Town is willing to relocate at the Towns expense, the existing drainage pipe that traverses Parcel 015363 to ensure that the drainage infrastructure will not interfere with the foundation and construction of a building on the site. As the County seeks to construct and develop facilities, the need for adjacent facilities may rise and the Town further commits to support the County's efforts to secure and develop any adjacent properties. The County may also seek the support and consent of the Town to realign streets and access points to ensure design efficiency and facility security and Town aggress to use its best good faith efforts to assist in the endeavors. Commissioner - London made a motion to approve the Memorandum of Agreement at the BOCC meeting 9/20/21, seconded by Commissioner Speed. The motion duly carried approval with all present voting "AYE." Deed executed by Town Attorney Ben Williamson in response to Memorandum of Agreement approved by Town on 9/20/21 Parcel ID 015363. Town Communications with NCDOT about Johnson Street and S Main St Intersection 10/25/2021. Email from Jonathan Franklin to Millard Wheeler with DOT, Philip Slayter with TOL and Ray Patterson with TOL. Based on reaching Agreement with the Town, the Board of Commissioners approved funding the next steps in the process on November 1, 2021. Conduct site surveys, geotechnical testing and design fees for the. Judicial and Administration Buildings. Discussions with the Town of Louisburg, met with Mayor Christopher Neal on January 13, 2022. Email from Jonathan Franklin to Kim Denton, Kim, I have copied the Mayor. He comes in around 10 am every other day. I think the Mayor would be delighted to. sit down and talk about plan moving forward. Town Communications with NCDOT about Johnson Street. NCDOT Board Meeting Approval on 5/5/2022. The information presented here tonight supports that the County and the Town have been working together since 2019 on this Judicial project. The County did not initiate any steps with NCDOT in regard to the closure of. Johnson Street. On September 20.2021, the Town and County reached Agreement on mutual support as documented in the Memorandum of Agreement. The County and the Town work together in many ways - Public Utilities support, Facilities Management support, etc. Residents of the Town of Louisburg are Franklin County residents. As County Manager, I want all of Franklin County to be successful. Lots of potential investors have their eyes on Franklin County and our Towns. Demonstrated cooperation will bring continued investment to our Towns and the County. Joseph Klimek with Oakley Collier Architects gave the Board a hard copy and presentation of the Judicial Complex Building. He began with a planning and design process. The development presented has been a collaborative effort between Franklin County, the Architects, and various user groups of the Judicial Facilities including, Superior Court and District Court Judges & Staff, Courthouse Staff and Associated Departments, Clerk of Courts and Staff, County Staff and Associated Departments, Sheriff's Attorney's Office and Administrative Office of the Courts. The slides contained site development, project summary, layout out of the plans for each floor, view from street levels. The question was asked regarding parking spots, and there will be roughly 150 spots. How will closing Johnston street affect the apartments that are there now? Besides cutting off the street, it will have no effect on them. They still have their entry and exit. We will add to the landscape and essentially to the side of their street or if they walk daily they will be able to go either way. How many employees will this house, should be close to 50. There were actually other alternatives considered, bedsides closing Johnson street but when the County and the Town reached their agreement on September 20th of 2021 and the Town began to work on closing Johnson St. and the County relied on that, those steps were taken, what when the procedure moved along in the manner that was described. Lucy Allen 312 W Main st- I think the major issue for me is the parking space, and the lots on the side of the street. Main street and the spaces behind are available for public specifically. There are only 30 now on Johnson Street, there is plenty of parking spaces across Nash street for parking also. Closing this street could possibly effect our funds from Powell Bill. Johnson Street was built mainly for emergency vehicles also. Bobby Cooper 701 N Main St- This is something that we had a couple years ago. We are the County seat. We do want growth. The attorneys here are not going to want you to move the courthouse outside of this location. There were some suspicious things that were done in September of 21. While there was an exchange, there was an exchange of equivalent value. We got four pieces of property down South. Instead of preserving history, actually, you're going to leave a little. We're going to have some photographs instead of actual preserving history. I understand the scheme, but I think there's more to it that we still don't have a total picture. 8 Mr. William Powell East River Road, 1 am TO Andersons son-in-law, - am pretty sure that you guys are familiar with him. His daughter is in Louisburg trying to carry on his legacy. I'm here to speak on behalf of my wife and it was kind of a shock to me and to us that all these things were going on. You are talking about a $15M project that is all on the side of the S Main Street where we have our building. As far as the tenants that live in the building, they are humans and we have to think of them as well. I'm not saying that we should close Johnson Street or we definitely don't want the judicial system to move out of the County. Parking problems that you're talking about we inherited because there are a lot people who park at our building, go take care of business at courthouse. Just two weeks ago we had a car towed. think it's a great project to uplift Louisburg and Franklin County. Adjourn Councilman Clancy made the motion to adjourn; seconded by Councilwoman Stein. All agreed. 4 TOWN LOUISBURG III N O R7 TH CAROLINA Charming Since 1779 TO: TOWN COUNCIL FROM: Philip Slayter, Planning Administrator DATE: May 16, 2024 RE: Annexation of Three (3) Lots on Carol Circle REQUEST: Approval of Ordinance to Annex BACKROUND: This Ordinance is the final step toward completing the annexation process. By this action the three lots on Carol Circle will be become part of the Town's corporate limits. The annexation petition was made by the owner who plans to construct a single-family home per lot. Staff supports the annexation. COUNCIL ACTION: MOTION TO APPROVE THE ORDINANCE. /0 ORDINANCE NO. 2024- [An Ordinance To Extend The Corporate Limits Of The Town Of Louisburg, North Carolina] WHEREAS: 1. The Town of Louisburg has been petitioned under G.S. 160A-31 to annex three lots along Carol Circle within the Sherwood Hills Subdivision described below; and 2. The Louisburg Town Council has by resolution directed the Town Clerk to investigate the sufficiency oft the petition; and 3. The Town Clerk has certified the sufficiency ofthe petition and a public hearing on the question of this annexation was held at the Karl T. Pernell Public Safety Complex at 7:30 PM on May 20, 2024, after due notice by publication on May 9th of 2024; and 4. The Town of Louisburg finds that the petition meets the requirements ofG.S. 160A-31: NOW THEREFORE BE IT RESOLVED BY THE TOWN OF LOUISBURG TOWN COUNCIL DULY ASSEMBLED THAT: 1. By virtue of the authority granted by G.S. 160A-31, the following described territory is hereby annexed and made part ofthe Town of Louisburg, as of this day, May 20, 2024: Beginning at a point set in the Southern margin ofCarol Circle marked by an iron stake and being the Northeast corner for. Lot No. 15 and the Northwest corner for Lot No. 16; running thence and with the Southern margin ofCarol Circle, South 89 degrees 00 minutes West 50 feet to a point, the Northwest corner for the lot herein described, Northeast corner. for the George Hall property; thence and with the Hall lines, South 3 degrees 28 minutes 1 second East 158.97 feet to a point set in the Northern right-of-way margin ofHalifax Road, Southwest corner ofthe lot herein described, Southeast corner. for the George Hall property; thence and with the Northern right-of-way margin ofthe Halifax Road, the following courses and distances, to-wit: North 80 degrees 45 minutes East 57.51 feet, more or less, to a point marked by an iron stake, common cormer. for Lots 15 and 16; thence North 78 degrees 15 minutes East 138.2 feet to a point marked by an iron stake, common cormer with Lots 16 and 17; thence North 80 degrees 30 minutes East 130.3 feet to a point marked by an iron stake which marks the point ofintersection ofthe Northern right-of-way margin ofHalifax Road and the Western right-ofway margin ofJeffress Drive; thence and with the Western right- ofway margin ofJeffress Drive, North 39 degrees 00 minutes East 24.8 feet to a point marked by an iron pipe; thence continuing with the Western right-ofway I margin ofJeffress Drive, North 12 degrees 30 minutes West 143.8. feet to a point marked by an iron stake; thence North 59 degrees West 27.5feet to a point marked by an iron stake which marks the intersection ofthe Southern margin of Carol Circle with the Western margin ofJeffress Drive; thence and with the Southern margin ofCarol Circle, the following courses and distances, to-wit: South 72 degrees 30 minutes West 130.00 feet to a point marked by an iron pipe, common corner with Lots 16 and 17; thence South 75 degrees 30 minutes West 125.2feet to the point and place ofbeginning. Annexation Map Recorded in Franklin County Register of Deeds Map Book 2023 Page 395. 2. Upon and after, May 20, 2024, the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town ofLouisburg and shall be entitled to the same privileges and benefits as other parts of the Town of Louisburg. Said territory shall be subject to municipal taxes according to G.S 160A-58.10. 3. The Mayor of the Town of Louisburg shall cause to be recorded in the office of the Register of Deeds of Franklin County, and in the office oft the Secretary of State at Raleigh, North Carolina, an accurate map of the annexed territory, described in Section 1 above, together with a duly certified copy of this ordinance. Such a map shall also be delivered to the Franklin County Board of Elections, as required by G.S. 163-228.1. Adopted this 20th day of May, 2024. ATTEST: SIGNED: Pamela Perry, Town Clerk Christopher L. Neal, Mayor DATE 12 o - 1 001 - 06 183 - 91 3 - A - tL e 611 A a 3 d 164 62 & - 6e & & 3 1 7 1 124 N 111 8 £6 - II I B I e e & 9 LZ1 6 71 5 & 6 a 854 de e - a a de & : L9V 6 8 6 a - 3 8 28 004 6 a vik 9 - 1 gP I NV 1I A 16 1 L g6 T d a a 9 99 09 II 69 II 8V I A II 147 & 6 13 LOUISBURG: NOI RTH CAROLINA Cherming Since1779 MEMORANDUM To: Mayor Christopher Neal and Town Council From: Sean Medlin, Town Administrator Subject: Administrator's Report Date: May 16, 2024 The October 2023 and November 2023 financial statements are enclosed. Along with the October 2023 financial statements for the Louisburg ABC Store. Sidewalk repairs are underway along Bickett and College Street. Clean up along the corridor of the Main Street bridge has begun. Carolina Restoration begin last week and will continue to remove debris for the next couple of weeks. A budget meeting will be held on Tuesday, May 21st at 5:30 at the Karl T. Pernell Public Safety Complex. Town Hall will be closed on Monday, May 27th in observance of Memorial Day. (919) 496-4145 * FAX (919) 496-6319 * madinetomptosbupcon 14 Notes to the Financial Statements for the month of October 2023 reflect the following: General Fund: REVENUES The following revenues were received in the month of October. Tax Levy & Vehicle Tags funds received from the County totaling $51,928.74. - Fire District Tax received from the County totaling $28,817.40. * Posted Transfer from Electric Fund to General Fund and PILOT totaling $32,021.23. Local Option Sales Tax Received $60,525.28. SRO/School Contribution received totaling $23,334.16. EXPENDITURES The expenditures below represent highlights for the month of October. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. Fire Department Overtime budget will likely need adjusting. Brownfields expenditures totaled $15,907.88. Code Enforcement expenditures totaled $1,397.50. - Powell Bill expenditures totaled $776.72. Concert Series - FNOTT- expenditures totaled $3322.00. Police Department Capital Outlay expenditures $4,293.34 for CFG Raptor. Electric Fund: REVENUES The following revenues were received in the month ofOctober. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $489,357.66. Late Fees Charges related to Electric totaled $8, 273.14. The funds related to this charge are found under the Miscellaneous Account. 15 EXPENDITURES The expenditures below represent highlights for the month ofOctober. Code enforcement expenditures totaled $1,397.50. * Overall, salaries and benefits are trending as budgeted with minor exceptions. * Purchase of Power totaled $355,058.05. * Posted Transfer from Electric and PILOT to the General Fund in the amount of $29,410.75. Capital - Lines expenditures totaled $24,605.34, Green Hill Subdivision. Generator for Fire Department expenditures totals $95,930.92. Water Fund: REVENUES The following revenues were received in the month of October. Water Sales including Bulk Sales totaled $154,356.42. Late Fee charges related to Water totaled $1,593.98. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of October. Overall, salaries and benefits are trending as budgeted with minor exceptions. * Chemical expenditures totaled $19,776.35. Line Maintenance expenditure totaled $30,252.62. Sewer Fund: REVENUES The following revenues were received in the month of October. Sewer revenues totaled $117,788.21. Late Fee charges related to Sewer totaled $1,772.78. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of October. Salaries and benefits are trending as budgeted with minor exceptions. Sludge Hauling expenditure totaled $51,832.50. llo Sanitation Fund: REVENUES The following revenues were received in the month of October. Sanitation charges for the month are within line ofthe expected running rate of $36,208.32. This amount will fluctuate due to customers moving in and out of the district. Late Fees related to Sanitation totaled $931.73. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of September. Salaries and benefits are trending as budgeted with minor exceptions. Lease payment made on Trash truck totaled $4,953.62. 7 TOWNALOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Cimiglimel79 FISCAL YEAR ENDING June 30,2024 Reporting Period: October 31, 2023 OUR CASH IN RESERVES... OUR CASH FLOWS... Balances on October 31, 2023, in whole dollars Comparison of FYTD % CASH & INVESTMENTS BY ACCOUNT GENERAL FUND REVENUES & EXPENSES Prior FYTD % Current FYTD % CHECKING ACCOUNT Fiscal Year Budget $ 4,081,291 $ 4,397,015 Oct-22 Oct-23 Revenues Fiscal Year to Date $ 1,899,784 32.99% 43.21% Operating $ 870,752 $ 1,352,326 Expenses Fiscal Year to Date $ 1,405,075 35.28% 31.96% Powell Bill 81,384 50,857 TOTAL CHECKING $ 952,136 $ 1,403,183 ELECTRIC FUND REVENUES & EXPENSES Fiscal Year Budget $ 7,883,412 $ 9,213,623 OTHER ACCOUNTS Revenues Fiscal Year to Date $ 2,485,849 24.99% 26.98% Oct-22 Oct-23 Expenses Fiscal Year to Date $ 2,303,955 25,08% 25.01% NCCMT Primary Account $ $ 987,650 WATER FUND REVENUES & EXPENSES General Fund $ 2,459,832 $ 46,239 Fiscal Year Budget $ 1,505,000 $ 1,866,130 Rate Stabilization $ 8,109 $ 8,497 Revenues Fiscal Year to Date $ 660,749 34.05% 35.41% Electric Fund $ 2,542,750 $ 5,553 Expenses Fiscal Year to Date $ 529,983 21.17% 28.40% Water Fund $ 453,575 $ 1,563 Sewer Fund $ 273,884 $ 1,462 SEWER FUND REVENUES & EXPENSES w/S Capital Reserve $ 7,747 $ 2,878 Fiscal Year Budget $ 1,583,358 $ 1,794,280 Truist Bank Revenues Fiscal Year to Date $ 531,914 26,26% 29.64% General Fund $ $ 259,004 Expenses Fiscal Year to Date $ 466,512 20.31% 26.00% Electric Fund $ $ 1,755,830 Water Fund $ $ 471,593 SANITATION FUND REVENUES & EXPENSES Sewer Fund $ $ 282,631 Fiscal Year Budget $ $ 471,049 Police Pension $ 164,114 $ 170,835 Revenues Fiscal Year to Date $ 153,107 0.00% 32.50% First Citizens Bank Expenses Fiscal Year to Date S 127,460 0.00% 27.06% Investment $ $ 849,850 Escrow $ $ 566,816 POLICE SEPARATION ALLOWANCE FUND MedFlex $ $ 1,333 Fiscal Year Budget $ 18,700 $ 18,700 TOTAL OTHER $ 5,910,011 $ 5,411,733 Revenues Fiscal Year to Date $ 5,423 25.00% 29.00% Expenses Fiscal Year to Date $ 5,423 25.00% 29.00% TOTAL ALL ACCOUNTS $ 6,862,147 $ 6,814,916 SPECIFIC REVENUE COLLECTIONS. AT/ A GLANCE.. OUR PROPERTYVALUES. Comparison of FY% PROPERTY VALUATION TAX RATE TAXL LEVY Prior Current Property) Valuation $ 318,161,150 0.50 $ 1,590,806 ADV VALOREM PROPERTY TAX FY% FY% Less: Estimated Uncollectible $ (31,816) Fiscal Year Budget $ 1,361,504 $ 1,608,990 Total Town $ 318,161,150 0.50 $ 1,558,990 Revenues this Month $ 54,539 2.24% 3.39% Revenues FYTD $ 8,691,106 2.24% 540.16% EXPENDITURES. AT A GLANCE.. SALES & USE TAX Fiscal Year Budget $ 700,695 $ 732,523 Comparison of Monthly Expenses Revenues1 this Month $ 60,525 9.13% 8.26% GENERAL FUND Fiscal Year This Month's Expenses Revenues FYTD $ 124,427 26.46% 16.99% DEPARTMENTS 23-24 Budget PriorF FY Current FY FRANCHISE TAX GB/Admin/Planning $ 717,725 $ 592,940 $ 245,387 Fiscal Year Budget $ 273,708 $ 215,262 Police $ 2,038,539 $ 630,424 $ 663,737 Revenues this Month $ 24.00% 0.00% Fire $ 797,924 $ 315,503 $ 298,022 Revenues FYTD $ 65,165 24.00% 30.27% Street $ 565,502 $ 163,873 $ 130,870 ABCS STORE Recreation $ 277,325 $ 87,981 $ 67,060 Fiscal Year Budget $ 175,000 $ 200,000 4,397,015 $ 1,790,721 $ 1,405,075 Revenues this Month 0.00% 0.00% ELECTRIC FUND Revenues FYTD $ 61,636 0.00% 30.82% GB/Admin/Panning/Bus Off $ 761,915 $ 305,740 $ 225,630 FIRE DISTRICT TAX Electric Operations $ 8,451,708 $ 2,396,464 $ 2,078,325 Fiscal Year Budget $ 384,726 $ 449,623 $ 9,213,623 $ 2,702,204 $ 2,303,955 Revenues this Month $ 28,817 3.40% 6.41% WATER FUND Revenues FYTD $ 243,944 3.40% 54.26% GB/Admi/PamingBus: Off $ 235,806 $ 62,908 $ 33,340 SANITATION Water Operations $ 1,630,324 $ 393,609 $ 496,643 Fiscal Year Budget $ 433,560 $ 471,049 S 1,866,130 $ 456,517 $ 529,983 Revenues this Month $ 36,242 8.40% 7.69% SEWERE FUND Revenues FYTD $ 145,402 24.98% 30.87% GB/Admi/Paning/Bus: Off $ 216,422 $ 62,064 $ 53,363 SCHOOL RESOURCE CONTRIBUTION Sewer Operations $ 1,577,858 $ 366,505 $ 413,149 Fiscal Year Budget $ 140,000 $ 140,000 1,794,280 $ 428,569 $ 466,512 Revenues this Month $ 23,334 16.67% 16,67% SANITATION FUND Revenues FYTD $ 46,668 16.67% 33.33% Solid Waste $ 471,049 $ 127,781 $ 127,460 $ 471,049 $ 127,781 $ 127,460 ** in: 2022 the accounts were added together. In 2023 the are: seperated by Bank Account not GL 18 Notes to the Financial Statements for the month of November 2023 reflect the following: General Fund: REVENUES The following revenues were received in the month of November. Tax Levy & Vehicle Tags funds received from the County totaling $73,928.61. Fire District Tax received from the County totaling $39,484.63. Posted Transfer from Electric Fund to General Fund and PILOT totaling $29,410.75. Local Option Sales Tax Received $58,544.04. EXPENDITURES The expenditures below represent highlights for the month of November. Note that Workers Comp, General Liability insurance, dues and subscriptions will be paid in advance therefore they will skew the trends early in the fiscal year. This holds the same for all funds. Overall, salaries and benefits are trending as budgeted with minor exceptions. Fire Department Overtime budget will likely need adjusting. Brownfields expenditures totaled $8,667.25. Code Enforcement expenditures totaled $4,680.00. * Powell Bill expenditures totaled $380.00. * Concert Series - FNOTT- expenditures totaled $13,507.95. - Capital Outlay- expenditure totaled $30,000.00. This is for purchase of Williamson Property. Police Department Equipment maintenance expenditure totaled $41.950.00. This is for camera repair and maintenance. Electric Fund: REVENUES The following revenues were received in the month of November. All revenues in the Electric Fund are running at the expected monthly targeted values. The interest revenue will fluctuate based on current market investment rates, investment maturity dates and service fees. Revenues related to Electric Sales totaled $504,566.03. Late Fees Charges related to Electric totaled $4,301.52. The funds related to this charge are found under the Miscellaneous Account. 19 EXPENDITURES The expenditures below represent highlights for the month of November. Code enforcement expenditures totaled $4,680.00. * Overall, salaries and benefits are trending as budgeted with minor exceptions. Purchase of Power totaled $334,858.96 * Capital Outlay expenditures totals $238,290.00 for diesel generators. - Lease payment for Bucket Truck totals $118,869.42. Posted Transfer from Electric and PILOT to the General Fund in the amount of $29,410.75. Water Fund: REVENUES The following revenues were received in the month of] November. Water Sales including Bulk Sales totaled $152,984.03. Late Fee charges related to Water totaled $1,662.27. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of November. Overall, salaries and benefits are trending as budgeted with minor exceptions. - Chemical expenditures totaled $6,194.84. Line Maintenance expenditure totaled $24,247.29. Sewer Fund: REVENUES The following revenues were received in the month ofl November. Sewer revenues totaled $126,231.72. Late Fee charges related to Sewer totaled $1,815.33. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of November. Salaries and benefits are trending as budgeted with minor exceptions. 00 Sanitation Fund: REVENUES The following revenues were received in the month of November. Sanitation charges for the month are within line of the expected running rate of $36,358.69. This amount will fluctuate due to customers moving in and out of the district. Late Fees related to Sanitation totaled $925.88. The funds related to this charge are found under the Miscellaneous Account. EXPENDITURES The expenditures below represent highlights for the month of November. Salaries and benefits are trending as budgeted with minor exceptions. Lease payment made on Trash truck totaled $4,953.62. 21 TOWNAIOUISBURG TOWN OF LOUISBURG NORTH CAROLINA Monthly Financial Dashboard Omigla179 FISCAL YEAR ENDING June 30,2024 Reporting Period: November 30, 2023 OUR CASH IN RESERVES... OUR CASH FLOWS... Balances on! November. 30, 2023, in whole dollars Comparison of FYTD % CASH &I INVESTMENTS BY ACCOUNT GENERAL FUNDI REVENUES & EXPENSES Prior FYTD% Current FYTD % CHECKING ACCOUNT Fiscal Year Budget $ 4,915,163 $ 4,397,015 Nov-22 Nov-23 Revenues Fiscal Year tol Date $ 2,191,983 32.99% 49.85% Operating $ 670,036 $ 1,230,281 Expenses Fiscal Yeart to Date $ 1,762,614 35.28% 40.09% Powell Bill 81,623 50,857 TOTAL CHECKING $ 751,659 $ 1,281,138 ELECTRIC FUND REVENUES & EXPENSES Fiscal Year Budget $ 8,120,863 $ 9,213,623 OTHER ACCOUNTS Revenues Fiscal' Yeart tol Date $ 3,000,736 24,99% 32.57% Nov-22 Nov-23 Expenses Fiscal Year to Date $ 3,175,352 25,08% 34.46% NCCMT Primary Account $ $ 1,051,249 WATERE FUND REVENUES & EXPENSES General Fund $ 2,535,047 $ 46,439 Fiscal Vear Budget $ 1,877,071 $ 1,866,130 Rate Stabilization $ 8,133 $ 8,534 Revenues: Fiscal' Yeart tol Date $ 817,223 34.05% 43.79% Electric Fund $ 2,545,598 $ 5,577 Expenses Fiscal Yeart tol Date 5 654,727 21.17% 35.08% Water Fund $ 454,533 $ 1,569 Sewer Fund $ 274,535 $ 1,469 SEWER FUND REVENUES & EXPENSES W/S Capital Reserve $ 2,754 $ 2,890 Fiscal Year Budget $ 1,696,295 $ 1,794,280 Truist Bank Revenues Fiscal Yeari to Date $ 660,931 26.26% 36.84% General Fund $ $ 259,876 Expenses Fiscal Yeari tol Date $ 554,744 20.31% 30.92% Electric Fund $ $ 1,761,307 Water Fund $ $ 473,414 SANITATION FUNDI REVENUES & EXPENSES Sewer Fund $ $ 283,595 Fiscal Year Budget $ 37,890 $ 471,049 Police Pension $ 164,408 $ 171,408 Revenues Fiscal' Year to Date $ 190,392 0,00% 40,42% First Citizens Bank Expenses Fiscal Year tol Date $ 154,423 0.00% 32.78% Investment $ $ 849,920 Escrow $ $ 567,002 POLICES SEPARATION/ ALLOWANCE FUND MedFlex $ $ 1,333 Flscal' Year Budget $ 18,700 $ 18,700 TOTAL OTHER $ 5,985,008 $ 5,485,583 Revenues Fiscal' Year tol Date $ 5,423 25,00% 29.00% Expenses Fiscal Year tol Date $ 5,423 25,00% 29.00% TOTALA ALLA ACCOUNTS $ 6,736,667 $ 6,766,722 SPECIFIC REVENUE COLLECTIONS, AT A GLANCE.. OUR PROPERTY VALUES... Comparison of FY % PROPERTY VALUATION TAXRATE TAXLEVY Prior Current Property Valuation $ 318,161,150 0.50 $ 1,590,806 ADV VALOREM PROPERTY TAX FY% FY% Less: Estimated Uncollectible $ (31,816) Flscal Year Budget $ 1,361,504 $ 1,608,990 Totall Town $ 318,161,150 0.50 $ 1,558,990 Revenues this Month $ 73,929 2.24% 4:59% RevenuesF FYTD $ 930,546 2.24% 57.83% EXPENDITURES ATA GLANCE.. SALES & USE TAX Fiscaly Year Budget $ 700,695 $ 732,523 Comparlson of MonthlyE Expenses Revenuest this Month $ 58,544 9.13% 7.99% GENERALF FUND Fiscal Year This Month's Expenses Revenues FYTD $ 182,971 26.46% 24.98% DEPARTMENTS 23-24 Budget Prior FY Current FY FRANCHISE TAX GB/Admin/Planning 5 717,725 $ 613,273 $ 318,914 Fiscal Year Budget $ 273,708 $ 215,262 Police $ 2,038,539 $ 748,162 $ 836,068 Revenuest this Month $ 24,00% 0.00% Fire $ 797,924 $ 360,917 $ 351,103 Revenues FYTD $ 65,165 24.00% 30.27% Street $ 565,502 $ 194,562 $ 161,292 ABCS STORE Recreation $ 277,325 $ 101,779 $ 95,237 Fiscal Year Budget $ 175,000 $ 200,000 4,397,015 $ 2,018,693 $ 1,762,614 Revenuest this Month $ 0.00% 0.00% ELECTRIC FUND Revenues FYTD $ 61,363 0.00% 30.68% G/dmin/Plaming/Busc Off $ 761,915 $ 350,282 $ 276,715 FIRE DISTRICT TAX Electric Operations S 8,451,708 $ 2,808,576 $ 2,898,637 Fiscal Year Budget $ 384,726 $ 449,623 9,213,623 $ 3,158,858 $ 3,175,352 Revenuest this Month $ 39,485 3.40% 8.78% WATER FUND Revenues FYTD $ 283,429 3.40% 63.04% G8/dmin/Pamingèust Off $ 235,806 $ 74,517 $ 79,242 SANITATION Water Operations S 1,630,324 $ 484,784 $ 575,485 Fiscal Year Budget $ 433,560 $ 471,049 1,866,130 $ 559,301 $ 654,727 Revenues this Month $ 37,285 8.40% 7.92% SEWERI FUND Revenues FYTD $ 190,392 24.98% 40.42% GB/Admin/PamningBusc Off $ 216,422 $ 73,743 $ 75,864 SCHOOL RESOURCE CONTRIBUTION Sewer Operations $ 1,577,858 $ 429,795 $ 478,880 Fiscal Year Budget $ 140,000 $ 140,000 1,794,280 $ 503,538 $ 554,744 Revenues this Month $ 16.67% 0.00% SANITATION FUND Revenues FYTD $ 46,668 16.67% 33.33% Solid Waste $ 471,049 $ 158,853 $ 154,423 $ 471,049 $ 158,853 $ 154,423 : in: 2022 the accounts were added together. In: 2023t the ares seperated by Bank. Account not GL 22 A - LOUISBURG m - Charming Since 1779 May 16, 2024 Thomas J. Clancy, Chairman Louisburg ABC Board 605 N Bickett Blvd Louisburg, NC 27549 RE: October Financials Tom, Attached are the October 2023 Financials fori the Louisburg ABC Store. For the month of October, total sales including MB sales totaled $219,809.45. Sales are up 2.93% compared to October 2022. Total cost of Sales amounted to $87,443.36 in October, leaving a gross profit of $132,366.09. Operating expenses, including depreciation, law enforcement and alcohol education totaled $95,431.79. The distribution to the Town fori the month totaled $36,100.97. Please let me know if you have questions. Sean Town of Louisburg 110 W. Nash Street, Louisburg, N.C. 27549 Tel: (919) 496-3406 Fax: (919) 496-6319 23 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Four Months Ended October 31, 2023 Current Period Year To Date Amount Percent Amount Percent INCOME Liquor Sales $ 210,329.90 95.69 $ 850,033.33 94.72 Mixed Beverage Sales 9,479.55 4.31 47,388.70 5.28 Interest Income 0.77 0.00 5.11 0.00 TOTAL INCOME 219,810.22 100.00 897,427.14 100.00 COST OF SALES Purchases 87,443.36 39.78 440,484.34 49.08 Bailment 0.00 0.00 5,967.50 0.66 Surchage 0.00 0.00 2,495.50 0.28 TOTAL COST OF SALES 87,443.36 39.78 448,947.34 50.03 GROSS PROFIT 132,366.86 60.22 448,479.80 49.97 OPERATING EXPENSES Salaries 17,136.42 7.80 70,071.38 7.81 Professional Services 6,000.00 2.73 6,000.00 0.67 Payroll Tax 1,310.46 0.60 5,443.88 0.61 Retirement 2,348.18 1.07 8,435.77 0.94 Law Enforcement 5,899.30 2.68 12,482.79 1.39 Alcohol Education 2,753.01 1.25 5,825.30 0.65 Computer Updates 0.00 0.00 1,709.40 0.19 Postage 5.01 0.00 220.01 0.02 Telephone/nternet 332.95 0.15 1,331.80 0.15 N.C. Beverage Tax 48,479.00 22.05 202,772.86 22.59 Utilities 354.24 0.16 1,449.40 0.16 .05 Rehab Tax 643.57 0.29 2,466.08 0.27 M/B Tax - NCDR 792.00 0.36 3,890.00 0.43 Bank Charges 2,989.43 1.36 11,816.27 1.32 6 2/3% Mixed Bev Tax 79.19 0.04 389.00 0.04 Security 0.00 0.00 236.04 0.03 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 24 LOUISBURG ABC BOARD STATEMENT OF INCOME AND RETAINED EARNINGS For the One Month and Four Months Ended October 31, 2023 Current Period Year To Date Amount Percent Amount Percent Store Supplies $ 1,883.58 0.86 $ 5,774.21 0.64 Maintenance 929.85 0.42 2,196.93 0.24 Insurance General 464.25 0.21 1,943.00 0.22 Group Insurance 2,387.40 1.09 9,549.60 1.06 Travel/Convention 125.00 0.06 2,052.80 0.23 Depreciation 519.72 0.24 2,078.88 0.23 TOTAL OPERATING EXPENSES 95,432.56 43.42 358,135.40 39.91 INCOME BEFORE DISTRIBUTION 36,934.30 16.80 90,344.40 10.07 Distribution To Town 36,100.97 16.42 87,011.07 9.70 INCOME AFTER DISTRIBUTIONS $ 833.33 0.38 $ 3,333.33 0.37 Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 5 LOUISBURG ABC BOARD BALANCE SHEET October 31, 2023 ASSETS CURRENT ASSETS Cash In Bank $ 61,747.14 Certificate ofl Deposit 100,040.51 Change Fund 2,000.00 Investment Account 108,336.96 Petty Cash 25.00 Inventory 312,310.53 Prepaid Insurance 2,076.22 Prepaid Maintenance 1,541.98 TOTAL CURRENT ASSETS 588,078.34 NON-CURRENT ASSETS Land 3,791.82 Buildings 76,617.98 Paving 24,924.94 Furniture And Fixtures 19,330.07 Store Equipment 85,717.93 Accumulated Depreciation (185,400.10) TOTAL NON-CURRENT ASSETS 24,982.64 TOTAL ASSETS $ 613,060.98 Deferred Outflows of Resources 58,910.00 TOTAL ASSETS AND DEFERRED $ 671,970.98 OUTFLOWS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 6 LOUISBURG ABC BOARD BALANCE SHEET October 31, 2023 LIABILITIES Accounts Payable $ 60,301.07 Accounts Payable Other 32,428.00 Net Pension Liability 22,697.00 Sales Tax Payable 14,748.35 Beverage Tax Payable 49,257.00 Rehab Tax Due County 643.57 6 2/3% Mixed Bev Tax Payable 79.19 Retirement Payable 2,479.05 FICA 2,124.92 Medicare 496.00 Federal Withholding 1,271.00 Reserved For Law Enforcement 15,335.49 Reserved For Alcohol Rehab 4,018.08 Surplus Due Town 96,682.39 TOTAL LIABILITIES $ 302,561.11 RETAINED EARNINGS Retained Earnings 366,076.54 Current Earnings 3,333.33 TOTAL RETAINED EARNINGS 369,409.87 TOTAL LIABILITIES AND RETAINED $ 671,970.98 EARNINGS Substantially all disclosures required by accounting principles generally accepted in the United States of America are omitted and no assurance is provided. 07 % % % % 9 6 9 9 9 6 9 6 9 & 9 & % f & d& d& % f % & 6 A A % % % % % 9 % - f 6 6 % f 9 % 0 % 9 0 % - - A A - 8 - 9 6 % % 0 & 8 % 00 % % 0 % 8 9 0 % % % % 6 % % 6 % 9 f % & f % A 9 f 6 % f & f 0 % f & 0 f 9 f 9 % f f 9 0 9 f 0 0 0 % 0 00 29 a 9 A 9 8 A 8 % & 8 0 % % & 9 9 0 % & 9 0 & % & % % % 6 % - 8 A A 9 A A 6 6 % 6 % 6 % 0 8 % 6 % % 0 % & & 6 9 6 6 30 f 6 A A 9 2 a & % % % & % 9 & 8 % % 9 & % 9 % 9 & % 8 % 6 3 % A 9 % 6 & % 0 8 6 % 0 0 9 0 0 % 0 0 6 0 & 00 8 8 6 3 A 6 % 8 % % f % 6 f 6 % & & 9 6 8 6 0 % % 0 f & % % % 0 - A % f % & & 8 % & % % 0 % 9 f % & 0 f f f % f 6 9 A f 32 % 9 % & & & % % % f 6 % & % 0 % 0 0 - A 0 6 8 % f 0 % 0 0 & & 0 0 0 6 9 % 0 33 Activity Log Event Summary (Cumulative Totals) Louisburg Police Department (04/01/2024 - 04/30/2024) 911 Hang-ups 8 Accident 28 Alarm Activation 28 Animal Complaint 1 Arrest 11 Arrest Chtation/Summons) 3 Arrest (WS) 7 Assault 2 Assist Motorist 8 Assist Other Department 8 Begging 4 Business Check 3 C&R Driver 9 Chase 1 Check Point 5 Communicating Threats 1 County Assist 4 Customer Problems 6 Damage to Property 1 Deceased Person 1 Dispute 12 Disturbance 5 Domestic 1 Escort 4 Escort (Funeral) 4 Escort (Security) 6 Fight 1 Fire Alarm 1 Found Property 2 Fraud 4 Harassment 1 ntormaton/Assistance 4 Investigate 1 Juvenile Problems 4 Larceny 7 Lost Property 2 Mental Patient 6 Missing Person 6 Noise Complaint 3 Public Service Number 7 Rescue 6 Serve papers 9 Shoplifting 1 Shots Fired 2 Suspicious Vehicle/Subject 12 Trespassing 3 TWO: Talk With Officer 15 Unlock car 23 Vandalism 1 Vehicle Fire 1 Wasted OCA Number 1 Welfare Check 10 Total Number Of Events: 304 Date: 05/08/2024 - Time: 16:24 Page 1 34 LOUISBURG POLICE DEPARTMENT POLICE NIG 1779 LOUISBURG. N.C. 104 Wade. Avenue phone (919)496-4175 Louisburg, NC 27549 Chief Jason Abbott fax (919)496-1200 oumollousburgerpale May 2024 Council Report Presented by Chief Jason Abbott 1. Employee Actions & Recognitions National Police Week was May 12-18. We had a number of citizens and local businesses bring gifts for the officers by the police department. We are blessed to have a tremendous amount of community support and we appreciate it. We do not take it for granted. Administrative Professionals Day was celebrated on April 24. We recognized one of the best in the business, our Police Records Specialist Katie Davis. Captain Travis Lincoln was presented the FBI Law Enforcement Executive Development Association 2024 Leadership Institute Trilogy award. This advanced leadership and management training focuses on preparing future executive-leve! leaders to successfully meet the emerging challenges of 21st century policing. 2. Recruiting & Retention The Police Department has one vacant position and we are conducting an interview this week with a promising candidate. 3. Complaints Against Officers and Findings -None 4. Use-of-Force and Vehicle Pursuits -None 5. Notable Investigationy/Operations We continue to work with Maria Parham Franklin to meet our obligations in the process of handling Involuntary Commitment Orders to the Behavioral Unit. We continue to provide security for schools/college athletic events, concerts, etc. 1/Page 35 We continue to work retail thefts - Walmart, Carlie C's, Sheetz. We continue with aggressive traffic enforcement efforts including loud mufflers. Multiple fraud cases were reported and investigated over the past month. Officers made several arrests involving guns and drugs. Officers and Sheriff Deputies conducted a safety drill at Louisburg Elementary School. 6. Budget Summary We are 83% of the way through fiscal year 2023-2024. 90% of the operating budget has been encumbered as of April 30, 2024. Grants: 2024 GCC Grant is still pending. We have applied through Vaya Health to resupply our officers with Narcan. Narcan a nasal spray that we deploy on individuals to reverse the life- threatening effects of an opioid emergency. 7. Training Summary Leadership Officer Survival Domestic Violence Radar Operator Criminal Investigations 8. Community Outreach & Special Events 4/20: Louisburg Magnet High School Warrior Pride 5K 4/20: Spring Event at Amphitheatre hosted by 210 Nash 4/26: Officers gave a presentation to a group touring Louisburg College 4/26: Relay for Life event at Terrell Lane Middle School 5/4: Health Fair at St Paul's Presbyterian Church 5/4: Louisburg Magnet High School Prom 5/16: Annual Senior Spring Day at Joyner Park 5/17: FNOT 9. Monthly stats are attached Citations for April 2024: 229 10. Special requests None 2IPage 36 Louisburg Fire Department 102 Wade Avenue Louisburg, North Carolina 27549 Station: (919) 496-4290 / Fax: (919) 496-6668 April 2024 Events Public Education / Events Personnel conducted Child Passenger Seat installation education for the Franklin County Health Department "new parent" class. Staff stood by at the LHS Warrior 5K Run on April 20th. Staff provided public education materials and a truck display at the 210 Nash event on April 20th. Assisted Louisburg College with two schools touring the campus and a fire truck display. Budget Items Replaced tires on Ladder 1. Replaced tires on Engine 2. Personnel: Chief Lanham served as an assessor for the Rocky Mount Fire Department promotional process on April 17th. Conducted two interviews for the career vacancy position. More interviews pending. 37 Typec ofCalls January February March April May June July Aug Sept Oct Nov Dec Total Calls Inl Town Total Calls 25 18 18 32 93 Structure Fires/ Cooking Fires 1 3 0 0 4 Motor) Vehicle Crashes 8 4 3 9 24 Fire Alarms 10 3 12 14 39 Elec / Smoke Scare 0 0 2 Service / Medical / Good Intent 5 4 17 Cancelled Enroute 0 0 Brush Fires 1 0 Other Fires (car fire, gas leaks) 0 4 5 Weather Related (downedt trees etc) 0 U Outslde of Town Total Calls 20 18 18 64 Structure Fires - Cooking Fires 2 2 6 Motor Vehicle Crashes 4 6 19 Fire Alarms 6 2 B Elec/ / Smoke! Scare 1 3 Service / Mediçal / Good Intent 3 5 12 Cancelled Enroute 0 0 Brush Fires 2 2 12 Other Fires (car fire, gas leaks) 0 0 Weather Related (downedt trees etc) 2 Total Calls 45 36 36 40 157 Structure Fires 10 Motor Vehicle Crashes 43 Fire Alarms 47 Elec / Smoke Scare 5 Service / Mediçal / Goodl Intent 29 Cancelled Enroute 0 Brush Fires 14 Other Fires( car fire, gas leaks) 6 Weather Related Calls 3 Jan Feb March April May June July Aug Sept Oct Nov Dec Total Smoke Alarms Installed 2 0 5 Chlld Safety Seat Installations 4 2 10 Emerg Call Outs (Elec/Public Works) 3 1 2 3 9 38